HomeMy WebLinkAbout2023.04.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, April 18, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Chair Kelly Lewis APR 14 2023
2. Roll Call City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - April 4, 2023, and April 11, 2023, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
6. Report from OPGA Attorney
7. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report- Pay Period Ending Date April 8, 2023
• Monthly Budget Status Report - March 2023
8. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, April 114 20 3.
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To reques n accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918 -376- 02 or by email to istevens@ciNofowasso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, APRIL 4, 2023
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 4, 2023, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 2:00 pm on Friday, March 31, 2023.
1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:46 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair- Kelly Lewis Trustee- Bill Bush
Vice Chair -Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - March 21, 2023, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda as presented, with claims
totaling $58,117.38.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4-0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date March 25, 2023
8. New Business - None
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:47 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, APRIL 11, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, April 11, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:00
pm on Friday, April 7, 2023.
1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was
declared present.
Present Absent
Mayor /Chair - Kelly Lewis Councilor /Trustee - Bill Bush
Vice Mayor /Vice Chair- Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager - Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Discussion relating to Fiscal Year 2023 -2024 Budget Calendar
Carly Novozinsky presented the item and discussion was held.
3. Discussion relating to Community Development items
A. Request for final plat - Cypress Crossing Apartments, approximately 20.79 acres located north
of East 99th Street North and east of North Owasso Expressway
B. Request for annexation (OA 23 -01) of approximately 2.49 acres located at 11428 North 1291h
East Avenue and rezoning (OZ 23 -03) from Agricultural - Residential (AG -R) to Commercial
Shopping (CS)
Alexa Beemer presented item A and discussion as held. Wendy Kramer presented item B and discussion
was held. It was further explained these items would be placed on the April 18, 2023, City Council
agenda for consideration and action.
4. Discussion relating Public Works items
A. East 86th Street North from North Main Street to North Garnett Road Widening Project,
application for Surface Transportation Block Grant funding
B. Proposed Beneficiary Agreement between the Board of County Commissions of Tulsa County
and the City of Owasso for the disbursement of $2,417,450.00 in American Rescue Plan Act
(ARPA) funds eligible under the water and sanitary sewer infrastructure category
C. Proposed amendment to the 2022 Street Rehabilitation Program priority project list to include
East 761h Street North from North 129th East Avenue to North 145th East Avenue
Dwayne Henderson presented item A and discussion was held. Roger Stevens presented items B and
C and discussion was held. It was further explained these items would be placed on the April 18, 2023,
City Council agenda for consideration and action.
5. Discussion relating to the evaluation process and employment contracts for the City Manager and the
City Attorney
Michele Dempster presented the item and discussion was held.
6. Discussion relating to City /Authority Manager items
A. City Hall elevator renovation project update
B. City facilitation of adult softball leagues
C. Annual appointments - various citizen boards and committees
D. Monthly sales tax report and revenue outlook
E. City Manager report
Warren Lehr presented items A and B, discussion was held. Julie Stevens presented item C and
discussion was held. Carly Novozinsky presented item D and discussion was held. Mr. Lehr reported
Owasso City Council, OPWA & OPGA
April 11, 2023
Page 2
on the free land fill day to be held on April 15th, the Annual Economic Summit to be held on April
18th, the Lawn and Garden Spring Fling to be held on April 22nd, and a discussion item will be
placed on the April 18th City Council agenda for discussion relating to the 2023 Mayor and Vice
Mayor election process.
7. City Councilor /Trustee comments and inquiries
Councilor Bonebrake commented on the election of the Mayor and Vice Mayor.
8. Adjournment
The meeting adjourned at 6:57 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
I-M
Claims List - 04118/2023
Vendor Name
Payable Description
Payment Amount
OPGA AT &T
PHONE SERVICE
$3.31
BWI COMPANIES, INC
FERTILIZER
$1,288.93
HARRELL'S, LLC
HERBICIDE
$18,923.25
HOLLIDAY SAND & GRAVEL CO
SAND
$433.63
JESCO PRODUCTS, INC
COURSE ACCESORIES
$2,867.18
JPMORGAN CHASE BANK
CORE &MAIN- REPAIR
$400.00
JPMORGAN CHASE BANK
EZGO- SERVICE
$240.00
JPMORGAN CHASE BANK
INNOVATIVE TURF -AGENT
$444.35
JPMORGAN CHASE BANK
LOWES- CONCRETE
$109.44
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$260.13
JPMORGAN CHASE BANK
PLATINUM - SECURITY
$25.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$363.02
UNIFIRST HOLDINGS LP
ENV CHARGE
$26.50
UNIFIRST HOLDINGS LP
JANITORIAL
$57.50
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$43.72
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$23.94
VERIZON WIRELESS
WIRELESS CONNECTION
$72.88
COURSE MAINT -Total
$25,582.78
JPMORGAN CHASE BANK
IMAGEFIRST- RENTAL
$155.09
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$92.98
JPMORGAN CHASE BANK
SYSCO - SUPPLIES
$336.51
JPMORGAN CHASE BANK
TANKERSLEY- SUPPLIES
$216.76
JPMORGAN CHASE BANK
UNIFIRST - SERVICE
$151.48
FOOD & BEV -Total
$952.82
AT &T
LONG DISTANCE PHONE
$9.70
CITY OF OWASSO
WATER SERVICE
$84.00
CYBERGOLF LLC
WEB HOSTING
$645.00
JPMORGAN CHASE BANK
CAWLEY -NAME TAGS
$262.79
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$671.03
JPMORGAN CHASE BANK
PLATINUM- SECURITY
$25.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$681.64
STANDLEY SYSTEMS, LLC
COPIER
$234.20
GOLF ADMIN -Total
$2,613.36
JPMORGAN CHASE BANK
TEXOMA -RANGE BAGS
$501.69
JPMORGAN CHASE BANK
TEXOMA- SUPPLIES
$70.69
JPMORGAN CHASE BANK
USPS- SHIPPING
$19.95
GOLFSHOP -Total
$592.33
BGR DAILY ACCT.
REIMB PETTY CASH
$2,710.50
JPMORGAN CHASE BANK
GOLF COURSE BEER
$218.85
JPMORGAN CHASE BANK
IMPERIAL - BEVERAGE
$115.45
JPMORGAN CHASE BANK
SAMS -FOOD
$1,341.81
1
Claims List - 04118/2023
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA JPMORGAN CHASE BANK
SYSCO -FOOD
$255.59
JPMORGAN CHASE BANK
TANKERSLEY -FOOD
$398.37
JPMORGAN CHASE BANK
TEXOMA -MERCH EXP
$1,313.07
OPGA -Total
$6,353.64
OPGA -Total
$36,094.93
OPGA Grand Total
$36,094.93
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04/08/23
DepartmentPayroll ExpensesTotal Expenses
600Golf Shop Operations9,959.71 14,659.08
605Cart Operations3,694.25 4,124.67
610Golf Course Operations14,793.09 21,412.85
670Food & Beverage4,902.39 6,933.59
690General & Administration5,359.23 7,377.41
FUND TOTAL38,708.67 54,507.60
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of March 31, 2023
OPERATING REVENUES:
Golf shop fees
Cart Rental
Food & beverage
COS -- food & beverage
Merchandise sales
COS -- merchandise
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
Capital Outlay
TOTAL OPERATING EXPENSES
MONTH YEAR PERCENT
TO -DATE TO -DATE BUDGET OF BUDGET
$ 62,409
$ 590,433
$ 683,322
16,342
153,111
197,103
16,295
152,133
188,822
(7,475)
(72,799)
(78,814)
11,917
148,713
178,275
(9,798)
(112,327)
(124,729)
$ 89,690
$ 859,264
$ 1,043,979
$ (29,602)
(16,441)
(69,016)
(18,913)
(30,785)
(500)
$ (165,257)
$ (199,539)
(130,067)
(645,403)
(138,148)
(226,260)
(55,500)
$ (1,394,916)
$ (292,076)
(139,441)
(1,099,664)
(149,331)
(277,053)
(55,500)
$ (2,013,065)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (75,567) $ (535,652) $ (969,086)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Other revenues /(expenses)
TOTAL NONOPERATING REVENUES (EXPENSES)
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
86.41%
77.68%
80.57%
92.37%
83.42%
90.06%
82.31%
68.32%
93.28%
58.69%
92.51%
81.67%
100.00%
69.29%
$ 87,290
$ 778,129
$ 1,040,000 74.82%
1,030
10,699
300 3566.32%
$ 88,321
$ 788,828
$ 1,040,300 75.83%
12,754
$ 253,176
$ 71,214
$ (24,945)
FUND BALANCE (Budgetary Basis)
Beginning Balance 426,625 426,625
Ending Balance $ 654,856 $ 497,839