Loading...
HomeMy WebLinkAbout2023.04.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 18, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis APR 14 2023 2. Roil Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -April 4, 2023, and April 11, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to an agreement for the purpose of leasing fleet vehicles Chris Garrett Staff recommends approval of an Open-End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty-eight months, contingent upon annual appropriations by the City Council, and authorization to execute the necessary documents to lease four 2023 RAM 1500 Pickup Trucks for $857.84 /Month for each, and Two 2023 RAM 2500 Pickup Trucks for $995.47 /Month for each. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date April 8, 2023 • Monthly Budget Status Report - March 2023 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 3:00 prridn Friday, April 14, 2023. nn M. Stevens, The City of Owasso encourages citizen participation. To request bn accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 4, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 4, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 2:00 pm on Friday, March 31, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:37 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis Trustee - Bill Bush Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 21, 2023, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $821,530.74. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to the Coffee Creek Lift Station and Force Main Improvements Project Earl Farris presented the item, recommending acceptance of the project and authorization for final payment to MSB Construction, LLC, of Oologah, Oklahoma, in the amount of $265,721.04. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to accept the project and authorize payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4-0 6. Consideration and appropriate action relating to an amendment to the Engineering Design Services Agreement for the Recycle Center Expansion Project Roger Stevens presented the item, recommending authorization for payment of Amendment No. 1 to the Agreement for Engineering Services for the design of the Recycle Center Expansion Project with Casement Engineering, LLC, of Sand Springs, Oklahoma, in the amount of $13,500.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to authorize payment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4-0 7. Report from OPWA Manager -None 8. Report from OPWA Attorney -None 9. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date March 25, 2023 10. New Business - None 11. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis NAY: None Motion carried: 4-0 and the meeting adjourned at 7:46 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority April 4, 2023 Page 2 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, APRIL 11, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 11, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 4:00 pm on Friday, April 7, 2023. 1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis Councilor /Trustee - Bill Bush Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Discussion relating to Fiscal Year 2023 -2024 Budget Calendar Carly Novozinsky presented the item and discussion was held. 3. Discussion relating to Community Development items A. Request for final plat - Cypress Crossing Apartments, approximately 20.79 acres located north of East 991h Street North and east of North Owasso Expressway B. Request for annexation (OA 23-01) of approximately 2.49 acres located at 11428 North 129th East Avenue and rezoning (OZ 23-03) from Agricultural - Residential (AG-R) to Commercial Shopping (CS) Alexa Beemer presented item A and discussion as held. Wendy Kramer presented item B and discussion was held. It was further explained these items would be placed on the April 18, 2023, City Council agenda for consideration and action. 4. Discussion relating Public Works items A. East 86th Street North from North Main Street to North Garnett Road Widening Project, application for Surface Transportation Block Grant funding B. Proposed Beneficiary Agreement between the Board of County Commissions of Tulsa County and the City of Owasso for the disbursement of $2,417,450.00 in American Rescue Plan Act (ARPA) funds eligible under the water and sanitary sewer infrastructure category C. Proposed amendment to the 2022 Street Rehabilitation Program priority project list to include East 761h Street North from North 129th East Avenue to North 145th East Avenue Dwayne Henderson presented item A and discussion was held. Roger Stevens presented items B and C and discussion was held. It was further explained these items would be placed on the April 18, 2023, City Council agenda for consideration and action. 5. Discussion relating to the evaluation process and employment contracts for the City Manager and the City Attorney Michele Dempster presented the item and discussion was held. 6. Discussion relating to City /Authority Manager items A. City Hall elevator renovation project update B. City facilitation of adult softball leagues C. Annual appointments - various citizen boards and committees D. Monthly sales tax report and revenue outlook E. City Manager report Warren Lehr presented items A and B, discussion was held. Julie Stevens presented item C and discussion was held. Carly Novozinsky presented item D and discussion was held. Mr. Lehr reported Owasso City Council, OPWA & OPGA April 11, 2023 Page 2 on the free land fill day to be held on April 15th, the Annual Economic Summit to be held on April 18th, the Lawn and Garden Spring Fling to be held on April 22nd, and a discussion item will be placed on the April 18th City Council agenda for discussion relating to the 2023 Mayor and Vice Mayor election process. 7. City Councilor /Trustee comments and inquiries Councilor Bonebrake commented on the election of the Mayor and Vice Mayor. 8. Adjournment The meeting adjourned at 6:57 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 0411812023 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC 117 LFT STAT & FORCE MAIN $3,309.00 117TH STREET FORCE MAIN -Total $3,309.00 JPMORGAN CHASE BANK OK DEPT -DEQ PERMIT $831.74 JPMORGAN CHASE BANK OKGOV -FEES $20.76 CDBG HALE ACRES WATERLINE -Total $10,894.50 $852.50 CINTAS CORPORATION FIRST AID SUPPLIES $66.95 ENTERPRISE FM TRUST FLEET LEASE $601.80 JPMORGAN CHASE BANK PIKEPASS -FEES $3.30 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $1,233.08 UNIFIRST HOLDINGS LP UNIFORM SERVICES $75.16 OPWA ADMINISTRATION -Total $10,894.50 $1,980.29 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $3,099.50 RANCH CRK INTCPT UPGRADE - Total BUMPER- FILTERS $3,099.50 JPMORGAN CHASE BANK LOWES -CHOP SAW $253.98 JPMORGAN CHASE BANK LOWES -TOOLS $39.16 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,202.43 TREASURER PETTY CASH WEED LINE -RCY CENTER $16.79 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total LOWES -PARTS $1,549.16 BRIAN A CASEMENT ENGINEERING SERVICES $17,252.50 RECYCLE CENTER EXPANSION -Total $10,894.50 $17,252.50 JPMORGAN CHASE BANK ATWOOD- WHEELS $33.98 JPMORGAN CHASE BANK BUMPER- FILTERS $594.89 JPMORGAN CHASE BANK BUMPER -FUSE $13.16 JPMORGAN CHASE BANK BUMPER -FUSES $10.22 JPMORGAN CHASE BANK FROST OIL- SUPPLIES $782.99 JPMORGAN CHASE BANK HOME DEPOT -PARTS $64.51 JPMORGAN CHASE BANK LOWES - BATTERIES $13.46 JPMORGAN CHASE BANK LOWES -PARTS $70.19 JPMORGAN CHASE BANK QUIKSERVICE -METAL $551.55 JPMORGAN CHASE BANK QUIKSERVICE -PARTS $18.59 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $8,342.99 UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.57 VERIZON WIRELESS WIRELESS CONNECTION $257.40 REFUSE COLLECTIONS -Total $10,894.50 JPMORGAN CHASE BANK AMAZON- PRINTER CART $109.96 SUMNERONE INC UB PRINTER $446.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,430.15 UTILITY BILLING -Total $3,986.11 CINTAS CORPORATION FIRSTAID SUPPLIES $166.40 L' Claims List - 04/18/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CORE &MAIN- REPAIR PART $103.05 JPMORGAN CHASE BANK HOME DEPOT -KEYS $14.28 JPMORGAN CHASE BANK LOWES- FILTERS $27.92 JPMORGAN CHASE BANK LOWES -PARTS $67.74 JPMORGAN CHASE BANK LOWES -PUMP FITTINGS $35.82 JPMORGAN CHASE BANK LOWES- SHELVES $332.25 JPMORGAN CHASE BANK LOWES -TOOLS $79.44 JPMORGAN CHASE BANK SCHNEIDER -SCADA CLASS $1,000.00 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $1,045.77 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $356.29 UNIFIRST HOLDINGS LP UNIFORM SERVICES $122.66 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $31.52 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $206.09 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $3,709.26 AT &T PHONE SERVICE $9.92 JPMORGAN CHASE BANK AMAZON -MOTOR FUSES $749.97 JPMORGAN CHASE BANK BLUE BOOK - PIPETTE TIP $90.96 JPMORGAN CHASE BANK BLUE BOOK - REAGENT $319.84 JPMORGAN CHASE BANK CINTAS -FIRST AID $57.15 JPMORGAN CHASE BANK CORE &MAIN - REFUND ($8,200.00) JPMORGAN CHASE BANK CORE &MAIN -VALVE CHECK $8,274.00 JPMORGAN CHASE BANK DISCOUNT -TIRES $464.00 JPMORGAN CHASE BANK FEDEX- SHIPPING $1,466.99 JPMORGAN CHASE BANK GELLCO- UNIFORM $161.99 JPMORGAN CHASE BANK GRAINGER- GAUGES $140.34 JPMORGAN CHASE BANK ODP- SUPPLIES $89.90 JPMORGAN CHASE BANK REASORS -WATER $20.70 JPMORGAN CHASE BANK SCHNEIDER -SCADA CLASS $400.00 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $8,425.08 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.32 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $12,716.19 CITY OF TULSA UTILITIES WATER $252,267.25 ENTERPRISE FM TRUST FLEET LEASE $1,203.60 JPMORGAN CHASE BANK ACCURATE- TESTING $930.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $340.00 JPMORGAN CHASE BANK CORE &MAIN -METER SETS $2,308.14 JPMORGAN CHASE BANK CORE &MAIN -POWER CABLE $195.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $3,065.27 JPMORGAN CHASE BANK CORE &MAIN -VALVE PARTS $31.00 K Fund Claims List - 04118/2023 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP VERIZON WIRELESS Payable Description Payment Amount OREILLY -FUEL CAP $11.27 OREILLY- GREASE $13.98 ORE ILLY - REFUND ($1.88) SCHNEIDER -SCADA CLASS $400.00 STANDARD SUP - CONCRETE $282.91 VERMEER -DRIVE BELT $91.42 VERMEER -PARTS $145.85 UNIFORM SERVICES $161.18 WATER CONTROL ELECT $40.80 WIRELESS CONNECTION $200.05 3 WATER -Total $261,685.84 CP &Y INC WWTP LS EXPAN PROJECT $7,034.64 CROSSLAND HEAVY CONTRACTORS WWTP & MAIN LS $228,409.61 WWTP UPGRADE -Total $235,444.25 OPWA -Total $556,479.10 68 OPWATIF BROGRAN LLC TIFAGREEMENT $48,340.80 OPWA ECONOMIC DEV -Total $48,340.80 OPWA TIF -Total $48,340.80 OPWA Grand Total $604,819.90 3 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Christopher A. Garrett, Assistant City Manager SUBJECT: Vehicle Leasing from Enterprise Fleet Management, Inc. DATE: April 14, 2023 BACKGROUND: On August 3,202 1, City Council approved the Master Equity Lease Agreement with Enterprise Fleet Management, Inc. The Master Equity Lease Agreement establishes the business relationship between the City and Enterprise Fleet Management, Inc., which allows staff to initiate capital leasing arrangements for vehicles proposed as part of the FY 2023 Budget. Due to a lack of inventory within the automotive industry, the availability of half -ton and three - quarter -ton trucks identified in the FY 2023 Budget has been sporadic. Staff has been notified by Enterprise Fleet Management that almost all of the vehicles staff ordered in June, 2022 are being readied for delivery. The vehicles staff is proposing to lease include: Four (4) 2023 RAM 1500 Pickup Trucks $857.84 /Month for each Two (2) for OPWA Administration Two (2) for Wastewater Collections Two (2) 2023 RAM 2500 Pickup Trucks $995.47 /Month for each One (1) for Refuse One (1) for Recycle Center To move forward, staff is seeking approval to enter into a forty-eight-month lease with Enterprise Fleet Management, Inc. to lease the nine vehicles listed above at the corresponding lease rates. As a reminder, the forty- eight -month leasing period extends beyond FY 2023, thus future payments due in months beyond June 2023 are contingent upon annual appropriations by the City Council. The leasing period does not begin until the vehicle is delivered to the City for use. FUNDING: Funding is available in the FY 2023 OPWA Budget. RECOMMENDATION: Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the City Council, and authorization to execute all necessary documents to lease four 2023 RAM 1500 Pickup Trucks for $857.84 /Month for each, and Two 2023 RAM 2500 Pickup Trucks for $995.47 /Month for each. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/08/23 DepartmentPayroll ExpensesTotal Expenses 400OPWA Administration18,176.05 26,928.27 405Utility Billing7,832.80 13,400.34 420Water14,370.06 23,205.11 450Wastewater15,107.46 24,674.25 455Wastewater Collection14,375.61 24,471.24 480Refuse16,240.04 27,633.41 485Recycle Center2,776.00 5,078.44 FUND TOTAL88,878.02 145,391.06 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues 8 Expenses As of March 31, 2023 NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) TIF revenues /(expenses) Transfers in TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 18,393 $ 101,925 $ 33,661 3,938 28,623 24,850 183,979 225,828 (341,760) $ 206,310 $ 356,376 $ (283,249) $ 291,615 $ 10,580,677 $ 20,846,448 (329,123) (8,824,365) (22,577,114) $ (37,508) $ 1,756,312 $ (1,730,666) $ 315,154 $ 4,850,135 $ (2,349,929) $ (6,708,752) 125,590 9,920,046 9,920,046 $ 8,187,019 $ 7,570,117 302.80% 115.18% - 66.08% 0.00% MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 528,089 $ 6,345,270 $ 7,801,161 81,34% Wastewater 528,421 4,602,372 6,020,212 76.45% Refuse 204,060 1,980,408 2,589,680 76.477. Recycle 721 25,147 72,533 34.677. Other Utility fees 20,056 177,708 215,145 82.607. TOTAL OPERATING REVENUES $ 1,281,347 $ 13,130,905 $ 16,698,731 78.63% OPERATING EXPENSES: OPWA administration $ (115,968) $ (1,163,443) $ (2,224,764) 52.30% Utility Billing (50,282) (395,986) (523,553) 75.63% Water (327,701) (3,450,652) (4,900,123) 70.427. Wastewater Treatment (148,137) (1,186,044) (1,669,990) 71.02% Wastewater Collections (131,998) (852,439) (2,137,910) 39.87% Refuse (102,132) (997,879) (1,441,637) 69.22% Recycle (18,433) (160,104) (1,183,518) 13.53% Debt payments (240,343) (2,186,911) (2,953,250) 74.05% TOTAL OPERATING EXPENSES $ (1,134,995) $ (10,393,459) $ (17,034,745) 61.01% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 146,352 $ 2,737,446 $ (33,014) NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) TIF revenues /(expenses) Transfers in TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 18,393 $ 101,925 $ 33,661 3,938 28,623 24,850 183,979 225,828 (341,760) $ 206,310 $ 356,376 $ (283,249) $ 291,615 $ 10,580,677 $ 20,846,448 (329,123) (8,824,365) (22,577,114) $ (37,508) $ 1,756,312 $ (1,730,666) $ 315,154 $ 4,850,135 $ (2,349,929) $ (6,708,752) 125,590 9,920,046 9,920,046 $ 8,187,019 $ 7,570,117 302.80% 115.18% - 66.08% 0.00%