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HomeMy WebLinkAbout2023.04.18_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, APRIL 18, 2023 The Owasso City Council met in regular session on Tuesday, April 18, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, April 14, 2023. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm. 2. Invocation - The Invocation was offered by Pastor Noah McCormick of Central Baptist Church. 3. Flag Salute - Councilor Alvin Fruga led the flag salute. 4. Roll Call - A quorum was declared present. Present Mayor - Kelly Lewis Vice Mayor- Alvin Fruga Councilor- Doug Bonebrake Councilor- Bill Bush A quorum was declared present. Absent Councilor- Lyndell Dunn Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi 5. Presentation of a Certificate of Accreditation declaring Owasso as a StormReady Community Don Lynch introduced Steven Piltz and Ed Calianese of the Tulsa National Weather Service Forecast Office to present a Certificate of Accreditation declaring Owasso as a StormReady Community. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -April 4, 2023, and April 11, 2023, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda as presented, with claims totaling $895,919.81. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None B. Consideration and appropriate action relating to the appointment of a City Councilor to serve on the Board of Directors of the Owasso Chamber of Commerce Mayor Lewis presented the item, recommending Lyndell Dunn to serve on the Board of Directors of the Owasso Chamber of Commerce. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Fruga to appoint Lyndell Dunn, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 9. Consideration and appropriate action relating to a final plat for Cypress Crossing Apartments, containing approximately 20.79 acres and located north of East 99th Street North and east of North Owasso Expressway Alexa Beemer presented the item, recommending approval of the Final Plat. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the final plat, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 Owasso City Council April 18, 2023 Page 2 10. Consideration and appropriate action relating to Ordinance 1208, approving the annexation (OA 23- 01) of approximately 2.49 acres located at 11428 North 129th East Avenue and amending the zoning designation (OZ 23 -03) from Agricultural - Residential (AG -R) to Commercial Shopping (CS) Wendy Kramer presented the item, recommending adoption of Ordinance 1208. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to adopt Ordinance 1208, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to bids received for outdoor audio equipment at Redbud Festival Park Larry Langford presented the item, recommending to award the bid to All Media Integration of Tulsa, Oklahoma, in the amount of $55,295.45, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to a professional service agreement for the Park's Office Building Project Larry Langford presented the item, recommending approval of an engineering service agreement with k +d architects of Owasso, Oklahoma, in an amount not to exceed $58,350.00 and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4-0 13. Consideration and appropriate action relating to Resolution 2023 -09, authorizing an application for Surf ace Transportation Block Grant funding for the East 86th Street North from North Main Street to Garnett Road Widening Project Dwayne Henderson presented the item, recommending approval of Resolution 2023 -09. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2023 -09, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 14. Consideration and appropriate action relating to an amendment to the Annual Street Rehabilitation Program, 2022 priority list Roger Stevens presented the item, recommending approval to amend the 2022 project priority list to include improvements on East 76th Street North from North 129th East Avenue to North 1451h East Avenue. There were no comments from the audience. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the amendment, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 Owasso City Council April 18, 2023 Page 3 15. Consideration and appropriate action relating to a beneficiary agreement between the Board of Commissioners of Tulsa County and the City of Owasso for the receipt of American Rescue Plan Act (ARPA)funds Roger Stevens presented the item, recommending approval of the Beneficiary Agreement to receive a not -to- exceed amount of $2,417,450.00 in American Rescue Plan Act Funds, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 16. Consideration and appropriate action relating to an interlocal agreement between the Board of Commissioners of Tulsa County and the City of Owasso for the East 76th Street North Improvements from North 1291h East Avenue to North 145th East Avenue Roger Stevens presented the item, recommending approval of the Interlocal Agreement, authorization to execute all necessary documents, and authorization for payment to Tulsa County in an amount not to exceed $100,000.00. There were no comments from the audience. Mr. Bush moved, seconded by Mr. Bonebrake to approve the agreement and authorize execution of all necessary documents and payment, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 17. Consideration and appropriate action relating to an amendment to engineering services for the East 106'h Street North and North 1291h East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment of Amendment No. 2 to the Agreement for Engineering Services for the design of the East 106{h Street North and North 129th East Avenue Intersection Improvement Project with Garver, LLC, Tulsa, Oklahoma, in the amount of $10,900.00 and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to authorize payment and execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 18. Consideration and appropriate action relating to an agreement forthe purpose of leasing fleet vehicles Chris Garrett presented the item, recommending approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the City Council, and authorization to execute all necessary documents to lease five 2023 RAM 1500 Pickup Trucks for $857.84 /Month per vehicle, one 2023 RAM 1500 Pickup Truck for $927.59 /Month, and three 2023 RAM 2500 Pickup Trucks for $995.47 /Month per vehicle. There were no comments from the audience. After discussion, Mr. Fruga moved, seconded by Mr. Bush to approve the lease and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4 -0 19. Discussion relating to the 2023 Mayor and Vice Mayor election process Mayor Lewis presented the item and discussion was held. 20. Report from City Manager Warren Lehr reported on the Free Landfill Day, the 2023 Economic Summit, and the Lawn and Garden Spring Fling to be held on April 22nd. 21. Report from City Attorney - None Owasso City Council April 18, 2023 Page 4 22. Report from City Councilors Councilor Bonebrake recognized the efforts of the Public Works staff on the Free Landfill Day and Bill Bush's service on the City Council. 23. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date April 8, 2023 • Health Care Self- Insurance Claims - dated as of April 12, 2023 • Monthly Budget Status Report - March 2023 • Oklahoma Department of Environmental Quality Permit No. SL000072230162 Larkin Bailey Foundation Sanitary Sewer 24, New Business - None 25. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting, YEA: Bonebrake, Bush, Fruga, Lewis NAY: None Motion carried: 4-0 and the meeting adjour pm. OF C�' G 01P,1 t Fr ga, /ice Mayor for Kelly Lewis, Mayor it VvJ � Julian M. Stevens, City Clerk !VI O'