HomeMy WebLinkAbout2023.05.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, May 16, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling. R
AGENDA
2. Roll Call
1. Call to order -Chair Kelly Lewis
3. Consideration and appropriate action relating to the Consent Agenda. (All matters i d under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes- May 2, 2023, and May 9, 2023, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to the purchase of cardboard compactors and bins for
the Owasso Recycle Center
Larry Escalanta
Staff recommends approval to purchase two, 2 -yard standard compactors with a 40 -yard octagonal
receiver, from Roll -Offs USA of Durant, Oklahoma, utilizing the Houston - Galveston Area Council
contract #RH08 -20, in the amount of $49,998.00.
6. Consideration and appropriate action relating to an amendment to the agreement for engineering
design services with Beck Design of Tulsa, Oklahoma for the Public Works and Vehicle Maintenance
Facilities
Roger Stevens
Staff recommends approval of an amendment to the agreement in the amount of $20,800.00 to
perform the engineering design of the on -site detention, and authorization to execute all necessary
documents.
7. Report from OPWA Manager
S. Report from OPWA Attorney
9. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - Pay Period Ending Date May 6, 2023
• Monthly Budget Status Report - April 2023
10. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
11. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 6:00 p Friday, May 12, 2023.
liann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To requesron accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @cifvofowasso.com
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, MAY 2, 2023
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in regular
session on Tuesday, May 2, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso,
Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the
office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, April 27, 2023.
1. Call to Order -Vice Mayor /Vice Chair Alvin Fruga called the meeting to order at 6:30 pm.
2. Invocation - Invocation was offered by Pastor Jared Parker of New Heights Church.
3. Flag Salute - Councilor Bill Bush led the flag salute.
4. Presentation of Character Trait of Alertness - David Hurst, Fire Chief, presented the character trait for the
month of May.
* *Vice Mayor /Vice Chair Alvin Fruga read a statement from Mayor /Chair Kelly Lewis **
5. Oath of Office
Julie Lombardi administered the Oath of Office for Ward 3, City Councilor /Trustee Dr. Paul Loving and
Ward 4, City Councilor /Trustee Lyndell Dunn.
6. Roll Call - A quorum was declared present.
Present Absent
Vice Mayor /Vice Chair- Alvin Fruga Mayor /Chair- Kelly Lewis
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Dr. Paul Loving
Staff: City /Authority Manager- Warren Lehr; City /Authority Attorney - Julie Lombardi
Consideration and appropriate action relating to the Election of Mayor /OPWA Chair /OPGA Chair
Vice Mayor /Vice Chair Alvin Fruga called for a nomination for the positions of Mayor /Chair. Mr. Dunn
moved, seconded by Mr. Bonebrake to elect Kelly Lewis to serve as Mayor /OPWA Chair /OPGA Chair.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4-0
8. Consideration and appropriate action relating to the Election of Vice Mayor /OPWA Vice Chair /OPGA
Vice Chair
Vice Mayor /Vice Chair Alvin Fruga called for a nomination for the positions of Vice Mayor/ Vice Chair.
Mr. Bonebrake moved, seconded by Mr. Dunn to elect Alvin Fruga to serve as Vice Mayor /OPWA Vice
Chair /OPGA Vice Chair.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve City Council minutes - April 18, 2023, Regular Meeting
B. Approve OPWA minutes -April 18, 2023, Regular Meeting
C. Approve OPGA minutes - April 18, 2023, Regular Meeting
D. Approve claims - City Council, OPWA, OPGA
E. Accept public infrastructure improvements of a water main extension, stormwater
conveyance system, and concrete paving of approaches, curb and gutter, and sidewalk
located southeast of the East 96th Street North and North Garnett Road intersection (Smith
Farm Village Commercial) (City Council)
Joint Meeting of the Owasso City Council, OPWA, & OPGA
May 2, 2023
Page 2
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with City
Council claims totaling $560,883.58, OPWA claims totaling $907,472.96, and OPGA claims totaling
$55,581.89.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to items removed from the Consent Agenda - None
11. Consideration and appropriate action relating to Ordinance 1209, amending Part 7, Finance and
Taxation, Chapter 2, Sales Tax, by removing the December 31, 2023 expiration date for the levy and
assessment of the fifty -five hundredths (0.55 %) portion of the total city sales tax rate, and restricting the
use of said 0.55% for street improvements, adjoining infrastructure, and right -of -way expenditures,
sidewalks, and recreation trails (City Council)
Chris Garrett presented the item, recommending adoption of Ordinance 1209, subject to approval by
a majority of the registered voters of the City of Owasso. There were no comments from the audience.
After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to adopt Ordinance 1209, as
recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to Resolution 2023 -10, calling a special election for the
purpose of submitting to qualified voters the question of approval or disapproval of Ordinance 1209
(City Council)
Chris Garrett presented the item, recommending approval of Resolution 2023 -10. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Loving to
approve Resolution 2023 -10, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4 -0
13. Consideration and appropriate action relating to the purchase of right -of -way for the East 1061h Street
North and North 1291h East Avenue Intersection Improvement Project (City Council)
Roger Stevens presented the item, recommending authorization for payment in the amount of
$180,000.00 to Doris Alene Dickinson Revocable Trust for the acquisition of right -of -way and
compensation for easement and damages located at 10524 North 1291h East Avenue. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to
authorize payment, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4-0
14. Report from City Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and
discussion was held. Mr. Lehr recognized Julie Lombardi for receiving the Margaret McMorrow -Love
Velvet Hammer Award, and upcoming events throughout the City.
15. Report from City Attorney - None
16. Report from City Councilors
Councilor Dunn congratulated Ms. Lombardi on her award. Councilor Bonebrake congratulated the
Councilor - Elects, Mayor and Vice Mayor; and acknowledged the Leadership Owasso class in
attendance. Councilors expressed appreciation for Bill Bush's service on the City Council.
Joint Meeting of the Owasso City Council, OPWA, & OPGA
May 2, 2023
Page 3
17. Official Notices - The Vice Mayor acknowledged receipt of the following:
• Health Care Seif- Insurance Claims -dated as of April 27, 2023
• General Fund Payroll Payment Report- Pay Period Ending Date April 22, 2023
• Owasso Public Works Authority Payroll Payment Report - Pay period ending date April 22, 2023
• Owasso Public Golf Authority Payroll Payment Report -Pay period ending date April 22, 2023
18. New Business - None
19. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:11 pm.
Alvin Fruga, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, MAY 9, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, May 9, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00
pm on Friday, May 5, 2023.
1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was
declared present.
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Dr. Paul Loving
Staff: City /Authority Manager - Warren Lehr; City /Assistant City /Authority Manager- Chris Garrett
2. Presentation and discussion of the Proposed FY 2023 -2024 Annual Operating Budget
Warren Lehr and Carly Novozinsky presented the item and discussion was held.
3. Presentation and discussion of the Foundations of Municipal Planning
Brian Dempster, Alexa Beemer, and Wendy Kramer presented the item and discussion was held.
4. Discussion relating to a request for a final plat - Garnett Business Plaza, approximately 1.185 acres
located west of North Garnett Road and north of East 103rd Street North
Wendy Kramer presented the item and discussion was held.
5. Discussion relating to City /Authority Manager items
A. Annual appointments to the various citizen boards and committees
B. Conflict with the first City Council Meeting in July - Independence Day
C. Proposed amendment to the Capital Improvement Fund (CIP) project eligibility list
D. Monthly sales tax report and revenue outlook
E. City Manager report
Warren Lehr and Mayor Lewis presented item A and discussion was held. Mr. Lehr presented items B,
and C and discussion was held. Carly Novozinsky presented item D. Mr. Lehr reported that Ms. Lombardi
was absent from the meeting in order to participate as the keynote speaker for the Owasso High School
Mock Trial annual banquet, and on various community events throughout the City.
6. City Councilor /Trustee comments and inquiries
Mayor Lewis commented on Redbud Days activities and the reception held for Councilor Bush and
Councilor Dr. Loving.
7. Adjournment
The meeting adjourned at 7:28 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 05/16/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA COX COMMUNICATIONS
PHONE USAGE
$26.05
ENTERPRISE FM TRUST
FLEET LEASE
$4,141.10
FLEETCOR TECHNOLOGIES
FUEL PURCHASES APRIL 23
$348.17
JPMORGAN CHASE BANK
GOLDEN -DEQ RENEWAL
$200.00
JPMORGAN CHASE BANK
HOME DEPOT- THERMOSTAT
$26.44
JPMORGAN CHASE BANK
JOHNSTONE- THERMOSTAT
$132.60
JPMORGAN CHASE BANK
LOWES- THERMOSTAT
$21.98
JPMORGAN CHASE BANK
ODP- SUPPLIES
$90.72
JPMORGAN CHASE BANK
SAMS- LUNCHEON
$139.10
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$243.12
JPMORGAN CHASE BANK
SHOE CARNIVAL - UNIFORM
$84.98
JPMORGAN CHASE BANK
WALMART- LUNCHEON
$119.56
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$339.38
TERMINIX
PEST CONTROL
$128.00
TREASURER PETTY CASH
SERVICE OK -PW ADMIN
$46.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$75.16
OPWA ADMINISTRATION -Total
$6,162.36
BECK ASSOCIATES ARCHITECTS, PLLC
DESIGN SERVICES
$21,685.00
PUBLIC WORKS FACILITY -Total
$21,885.00
COX COMMUNICATIONS
PHONE USAGE
$3.72
ENTERPRISE FM TRUST
FLEET LEASE
$1,949.32
JPMORGAN CHASE BANK
NATURAL EVOL- RECYCLE
$887.01
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$2,127.17
NATIONAL WASTE & DISPOSAL, INC.
RECYCLE
$1,200.00
TREASURER PETTY CASH
SERVICE OK- RECYCLE
$46.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$36.80
RECYCLE CENTER -Total
WIRELESS CONNECTION
$6,250.02
DARTS CONTRACTORS LLC
RECYCLE EXPANSION
$92,064.50
RECYCLE CENTER EXPANSION -Total
$92,064.50
BLUE ENERGY FUELS LLC
CNG FUEL CHARGE APRIL
$1,704.36
COX COMMUNICATIONS
PHONE USAGE
$3.72
ENTERPRISE FM TRUST
FLEET LEASE
$1,949.32
FLEETCOR TECHNOLOGIES
FUEL PURCHASES APRIL 23
$4,778.65
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$13,018.50
TREASURER PETTY CASH
SERVICE OK- REFUSE
$46.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$139.74
VERIZON WIRELESS
WIRELESS CONNECTION
$257.22
REFUSE COLLECTIONS -Total $21,897,51
COX COMMUNICATIONS PHONE USAGE $18.63
TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,401.48
1
Claims List - 05116/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA UTILITY BILLING -Total
PHONE SERVICE
$3,420.11
BLUE ENERGY FUELS LLC
CNG FUEL CHARGE APRIL
$74.55
COX COMMUNICATIONS
PHONE USAGE
$7.44
ENTERPRISE FM TRUST
FLEET LEASE
$3,539.30
FLEETCOR TECHNOLOGIES
FUEL PURCHASES APRIL
$948.58
JPMORGAN CHASE BANK
FLEET -FUEL
$730.87
JPMORGAN CHASE BANK
UPS - SHIPPING
$14.24
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$328.75
TREASURER PETTY CASH
SERVICE OK- WASTEWATER
$92.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$117.46
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$31.83
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECT
$209.31
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
WASTEWATER COLLECTIONS -Total
$6,214.36
AT &T
PHONE SERVICE
$9.65
AT &T
PHONE USE
$77,83
COX COMMUNICATIONS
PHONE USAGE
$14.88
FLEETCOR TECHNOLOGIES
FUEL PURCHASES APRIL 23
$919.19
JPMORGAN CHASE BANK
LOCKE- TOILET REPAIR
$67.98
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$81.61
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$125.04
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
WASTEWATER TREATMENT -Total
$1,416.21
CITY OF TULSA DEPT OF FINANCE
LAB SERVICES
$500.00
CITY OF TULSA UTILITIES
WATER
$263,803.25
COX COMMUNICATIONS
PHONE USAGE
$7.44
ENTERPRISE FM TRUST
FLEET LEASE
$1,203.60
FLEETCOR TECHNOLOGIES
FUEL PURCHASES APRIL 23
$1,603.58
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$260.00
JPMORGAN CHASE BANK
CORE &MAIN -BOLTS
$81.60
JPMORGAN CHASE BANK
CORE &MAIN- GASKETS
$166.60
JPMORGAN CHASE BANK
CORE &MAIN -METER CANS
$518.00
JPMORGAN CHASE BANK
CORE &MAIN -METER SET
$13,819.32
JPMORGAN CHASE BANK
CORE &MAIN- METERS
$2,385.00
JPMORGAN CHASE BANK
CORE &MAIN- REFUND
($982.50)
JPMORGAN CHASE BANK
DEPT OF ENVIR -DEQ REN
$124.00
JPMORGAN CHASE BANK
FLEET -FUEL
$730.88
JPMORGAN CHASE BANK
OK.GOV -FEES
$4.84
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$45.96
JPMORGAN CHASE BANK
RED WING- UNIFORM
$340.00
JPMORGAN CHASE BANK
UTILITY SUP - SADDLES
$117.68
2
Claims List - 05/1612023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$122.05
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECT
$40.80
VERIZON WIRELESS
WIRELESS CONNECTION
$200.11
WATER -Total
$285,092.21
CP &Y INC
WWTP LS EXPAN PROJECT
$4,243.28
CROSSLAND HEAVY CONTRACTORS
WWTP & MAIN LS
$518,018.28
WWTP UPGRADE -Total
$522,261.56
OPWA -Total
$966,663.84
OPWA Grand Total
$966,663.84
TO: The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM: Larry Escalanta, General Services Superintendent
SUBJECT: Purchase of Cardboard Compactors and Bins
DATE: May 12, 2023
In 1988, the City of Owasso constructed the Recycle Center and Convenience Drop Station. The
primary purpose of the Recycle Center and Convenience Drop Station is to provide the
residents of Owasso a convenient location to dispose of large items such as a couch, as well as
to have a location to take recyclable products. Currently, the Recycle Center utilizes one 20-
year -old cardboard compactor and one open top cardboard bin. The compactor bin only has
to be hauled once every two weeks compared to the open top bin that is hauled two or three
times per week. Public Works Department staff assessed the flow of cardboard at the City
Recycle Center and in the past three years, the cardboard tonnage has increased from 139
tons to 209 tons.
In accordance with our local purchasing ordinance, staff received quotes and is proposing to
purchase the equipment utilizing an approved contract from the Houston - Galveston Area
Council of Government's (HGAC) purchasing program.
PROPOSED PURCHASE:
Staff proposes the purchase of two, 2 -Yard standard compactors with a standard 40 -yard
octagonal receiver. One to replace the vintage 20- year -old compactor and one to replace the
open top bin.
FUNDING:
The FY 2022 -2023 Recycle Division Budget includes funding for this equipment.
RECOMMENDATION:
Staff recommends approval to purchase two, 2 -yard standard compactors with a 40 -yard
octagonal receiver, from Roll -Offs USA of Durant, Oklahoma, utilizing the Houston- Galveston
Area Council contract #RH08 -20, in the amount of $49,998.00.
ATTACHMENT:
Roll -Offs USA
Pape: 1
Quote
ROLL -OFFS USA
P.O. BOX 727
DURANT, OKLAHOMA 74702 -0727
(580) 924-0355
Sold TV
CITY OF OWASSO
PO BOX 180
Owasso, OK 74055
Confirm To:
LARRY 918272 -4959
Ship To:
CITY OF OWASSO
TBD
Owasso, OK 74055
Order Number: 0047976
Order Date: 41102023
Salesperson: HODS
Customer Number. OWACIT
UUMner P.O. Ship VIA F.O.B. Terms
12 DOWN REST DUE IM DELIVERY
Item Number Unit Ordered Shipped Back Order Price Amount
HC2 EACH 2.000 0.000 0.000 11,674.000 23,348.00
2YD STD COMPACTOR-WIC, PWR UNI Whae: 000
SN: TBD
BIII Op11on 1 Optio69 BFI BLUE
2YD STATIONARY COMPACTOR
COLOR: BFI BLUE (NEED TO VERIFY)
XPOWSMA10 EACH 2.000 0.000 0.000 0.000 0.00
POWER UNIT- 10HP3PHASE Whee: 000
SN: TBD
10HP 3 PHASE POWER UNIT • 480V (INCLUDED IN PRICE)
COSMART EACH 2.000
0.000
0.000
750.000
1,500.00
SMARTPACK OPTION PENDANT Whse:
000
REMOTE PENDANT W / SMART PACK
COOILHEA EACH 2.000
0.000
0.000
550.000
1,100.00
OIL HEATER Whse:
000
OIL HEATER
COHC2WOR EACH 2.000
0.000
0.000
1,500.000
3,000.00
WALK ON RAMP 2YD $TAT Whom
000
WALK ON RAMP WITH HAND AND TOW RAILS, GATE, ACCESS INTERLOCK (INCLUDED IN
PRICE)
COHC2H1 EACH 2.000
0.000
0.000
250.000
500.00
2YD 3 SIDE OPEN TOP HOPPER Whse:
000
OPEN TOP HOPPER (3 SIDED) (INCLUDED IN PRICE)
COGUIDES EACH 2.000
0.000
01000
425.000
850.00
CONTAINER GUIDES W X 10FT Whee:
000
10' CONTAINER GUIDE
R0408 ONE 2.000
0.000
0.000
7,000.000
14,000.00
40YD OCTAGON STD RECEIVER Whee:
000
Continued
Quote
ROLL-OFFS USA
P.O. BOX 727
DURANT, OKLAHOMA 74702-0727
(580) 924-0355
Sold To:
CITY OF OWASSO
PO BOX 180
Owosso, OK 74055
Confirm To:
LARRY 918 - 272.4959
Ship To:
CITY OF OWASSO
TBD
Owasso, OK 74055
Order Number: 0047976
Order Data: 4/10/2023
Salesperson HOUS
Customer Number: OWACIT
Pape: 2
Customer P.O. Ship VIA F.O.B. Torme
1/2 DOWN REST DUE @ DELIVERY
Item Number Unit Ordered Shipped Back Order Price Amount
/M
SN; THD
BIII Option 1 Optior39 BFI BLUE
Big Option 4 Optior0l STD OCTAGON FLR W /4" FRT WHLS
40YD STD DUTY OCTAGON RECEIVER
COLOR; BFI BLUE (NEED TO VERIFY)
STEELSURCHARGE
STEEL SURCHARGE
HGAC CONTRACT PRICING
CONTRACT: RHOB-20
FREIGHT- $900 A LOAD Q 2 LOADS (DISCOUNTED FREIGHT)
l' QUOTE VALID FOR 30 DAYS ""
3,900.00
Net Order.
48,188.00
Less Dlecamt
O.DO
Freight
1,800.00
Sales Tau
0,01)
Order Total:
49,99800
TO: The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM: Roger Stevens, Public Works Director
SUBJECT: Architecture and Engineering Design Amendment — Public Works and
Vehicle Maintenance Facilities
DATE: May 12, 2023
BACKGROUND
On October 18, 2022, OPWA approved an agreement for architectural and engineering services
with Beck Design to design the new Public Works facility, which includes approximately 16,000
square feet of Public Works office space, approximately 14,000 square feet for the field
operations personnel, approximately 20,000 square feet of covered or enclosed storage for salt,
sand, gravel and equipment, and approximately 18,000 square feet of space for facility
maintenance administration and fleet maintenance. The regional and onsite detention design
was planned to be performed by a separate engineering firm.
PROPOSED AMENDMENT:
In January 2023, staff met with Freese Nichols, Inc (FNI), the engineering firm selected to study
and design both the on -site and regional detention ponds. The meeting included the U.S. Army
Corps of Engineers ( USACE) for a preliminary design walk- through of the project. The USACE
verified suspicions that the on -site detention pond, which was originally desired to be on the
creek, would have to be designed away from the creek due to the jurisdictional waterway and
the wetlands present. A large number of wetlands were found at the regional detention pond
location as well, which will delay the design and construction of the regional detention facility.
In March, FNI submitted a revised scope of work and fee for the on -site detention. Staff reviewed
the submittal and found the fee was excessive for the proposed work to be performed. As a
result, staff contacted Beck Design to determine if their civil consultant could perform the work.
In April 2023, Beck Design submitted an acceptable proposal in the amount of $20,800.00 to
perform the engineering design of the on -site detention.
VIN REC3
The funding for the proposed design fee is available in the Stormwater Fund.
RECOMMENDATION:
Staff recommends approval of an amendment to the agreement with Beck Design of Tulsa,
Oklahoma, in the amount of $20,800.00 to perform the engineering design of the on -site
detention, and authorization to execute all necessary documents.
ATTACHMENTS:
Site Map
Amendment
AMENDMENT NO.1
TO THE
AGREEMENT FOR ENGINEERING SERVICES FOR THE
OWASSO PUBLIC WORKS AUTHORITY,
CITY OF 0 WASSO, OK
WAS O PUBLIC OWASSO): DETENTION FACILITY DESIGN ADDITIONS
THIS AMENDMENT, made and entered into this 16TH day of May, 2023 between the Owasso,
Oklahoma, a Municipal Corporation, of Oklahoma, and Beck Associates Architects, PLLC,
hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, Owasso, and ENGINEER entered into an AGREEMENT, dated October 18, 2022 under
which the ENGINEER was to provide professional services for Owasso Public Works Office and
Maintenance Facility to be located at the property bounded by 116th St N along the north, N gym E
Ave CMingo Rd) along the west, hereinafter referred to as the PROJECT, and
WHEREAS, Owasso, requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is Freparedto provide such SERVICES;
WHEREAS, funding is available for the PROJECT;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES
described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated
by reference as part of this AMENDMENT.
2. COMPENSATION. Owasso, shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, which are attached hereto and incorporated by reference as part of this
AMENDMENT.
3. All other terms and conditions of the AGREEMENT of ENGINEER shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the
respective dates herein below reflected to be effective on the date executed.
ENGINEER
Beck Associates Architects, PLLC
By:
Date:
APPROVED:
Kelly Lewis, OPWA Chair
Date: _May 16, 2023
APPROVED AS TO FORM:
Julie Lombardi, Authority Attorney
OWASSO
Juliann M. Stevens, Authority Clerk
Date: May 16, 2023_
AGREEMENT FOR ENGINEERING SERVICES
FOR THE
OWASSO PUBLIC WORKS: DETENTION FACILITY DESIGN ADDITIONS
Scope of Services
Attachment B
B. Basic Services of ENGINEER. The basic services of the ENGINEER shall be amended to
include the following tasks:
1. Architect shall obtain the services of a Civil Engineer to provide designs/ services
for two detention facilities. The scope of work shall include the design of two
detention facilities, Bidding, Permitting, Construction Administration and Design
Team coordination to support the detention facility design at two locations within
the site.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE
OWASSO PUBLIC WORKS: DETENTION FACILITY DESIGN ADDITIONS
Compensation
Attachment D
D.1 Total Compensation
For the work under this AMENDMENT the total maximum billing including direct costs and
subconsultant services shall be Twenty Thousand, eight hundred and No /100 dollars.
($20,800.00), which amount shall not be exceeded without further written authorization
by Owasso,
The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in
the original Contract and modified by this AMENDMENT.
Original Contract Amount
Amendment No. 1
$811,050
$ 20,800
Total Amended Contract Amount $831,850
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 05106/23
Department Payroll Expenses Total Expenses
400
OPWAAdministration
18,176.05
26,885.26
405
Utility Billing
7,832.80
13,400.35
420
Water
14,092.23
22,876.03
450
Wastewater
16,046.57
25,773.18
455
Wastewater Collection
16,104.99
26,989.33
480
Refuse
15,795.24
27,115.84
485
Recycle Center
2,776.00
5,078.44
FUND TOTAL
90,823.88
148,118.43
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of April 30, 2023
OPERATING REVENUES:
Water
Wastewater
Refuse
Recycle
Other Utility fees
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
OPWA administration
Utility Billing
Water
Wastewater Treatment
Wastewater Collections
Refuse
Recycle
Debt payments
TOTAL OPERATING EXPENSES
OPERATING FUND
$ (1,091,377) $ (11,494,346) $ (17,034,745) 67.48%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
MONTH
132,795
YEAR
2,860,731
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
Interest
$ 483,734
$ 6,829,004
$ 7,801,161
87.54%
Other revenues /(expenses)
503,537
3,872
5,105,909
32,495
6,020,212
84.81%
130.76%
215,030
2,195,438
2,589,680
84.78%
(341,760)
4,316
Transfers in
29,462
72,533
40.62%
17,556
0007.
195,264
$ 215,145
90.7617
$ 1,224,172
$ 14,355,077
$ 16,698,731
85.97%
Proceeds of long -term debt
$ (83,903)
$ (1,247,346)
$ (2,224,764)
56.07%
Expenditures of long -term debt
(45,665)
(510,153)
(441,651)
(9,334,517)
(523,553)
84.367.
(343,627)
$ (3,798,573)
$ (4,900,123)
77.527.
(1,730,666)
(154,770)
(1,342,197)
(1,669,990)
80.37%
(106,437)
(960,970)
(2,137,910)
44.95%
(84,510)
(1,084,128)
(1,441,637)
75.207.
(32,041)
(192,145)
(1,183,518)
16.24%
(240,425)_
(2,427,336)
(2,953,250)
82.19%
$ (1,091,377) $ (11,494,346) $ (17,034,745) 67.48%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$ 132,795
$ 2,860,731
$ (336,014)
NONOPERATING REVENUES (EXPENSES):
Interest
$ 15,389
$ 117,314
$ 33,661
348.52%
Other revenues /(expenses)
3,872
32,495
24,850
130.76%
TIF revenues /(expenses)
(32,081)
193,747
(341,760)
- 56.69%
Transfers in
0007.
TOTAL NONOPERATING REVENUES (EXPENSES)
$ (12,819)
$ 343,557
$ (283,249)
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$ 125,590
$ 10,706,267
$ 20,846,448
Expenditures of long -term debt
(510,153)
(9,334,517)
(22,577,114)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$ (384,563)
$ 1,371,750
$ (1,730,666)
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ (264,587) $ 4,576,037 $ (2,349,929)
$ (5,655,150)
9,920,046 9,920,046
$ 8,840,934 $ 7,570,117