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Home My WebLink About2023.06.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 6, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis JUN 02 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 16, 2023, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to bids received for the Hale Acres Waterline Replacement Project Roger Stevens Staff recommends awarding Alternate #1 in the amount of $377,942.91 to Stronghand LLC of Tulsa, Oklahoma, contingent upon approval by the Owasso City Council, and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date May 20, 2023 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December, 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm o F'day,_June 2, 2023. Juliann M. Stevens, City erk The City of Owasso encourages citizen participation. To request a accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to isfevens @cifvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, MAY 16, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, May I6, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 12, 2023. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:28 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Dr. Paul Loving Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 2, 2023, and May 9, 2023, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $966,663.84. YEA: Bonebrake, Dunn, Loving, Fruga Lewis NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to the purchase of cardboard compactors and bins for the Owasso Recycle Center Larry Escalanta presented the item, recommending approval to purchase two, 2 -yard standard compactors with a 40-yard octagonal receiver, from Roll -Offs USA of Durant, Oklahoma, utilizing the Houston - Galveston Area Council contract #RH08 -20, in the amount of $49,998.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Loving to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 6. Consideration and appropriate action relating to an amendment to the agreement for engineering design services with Beck Design of Tulsa, Oklahoma for the Public Works and Vehicle Maintenance Facilities Roger Stevens presented the item, recommending approval of an amendment to the agreement in the amount of $20,800.00 to perform the engineering design of the on -site detention, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the amendment and authorize execution of all necessary documents. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 7. Report from OPWA Manager -None 8. Report from OPWA Attorney -None 9. Official Notices -The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date May 6, 2023 • Monthly Budget Report - April 2023 10. New Business - None 11. Adjournment Mr. Dunn moved, seconded by Dr. Loving to adjourn the meeting. YEA: Bonebroke, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 and the meeting adjourned at 7:38 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority May 16, 2023 Page 2 Claims List - 06/06/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC 117 LFT & FORCE MAIN $8,193.00 117TH STREET FORCE MAIN -Total $8,193.00 LEE BHM CORP PUBLICATIONS $140.54 CDBG HALE ACRES WATERLINE -Total $140.54 GREELEY & HANSEN LLC LBX 619776 ELM CREEK SEWER REHAB $17,51196 ELM CREEK INTERCEPTOR -Total $17,513.96 AEP /PSO ELECTRIC USE $1,491.65 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK CHAMBER - LUNCHEON $25.00 JPMORGAN CHASE BANK ODP- BATTERIES $53 -66 JPMORGAN CHASE BANK ODP- SUPPLIES $50.17 STANDLEY SYSTEMS LLC COPIER SERVICES $216.76 TREASURER PETTY CASH SVC OK -PW ADMIN TAG $48.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $88.74 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $95.42 OPWA ADMINISTRATION -Total INLAND TRUCK - VALVES $27,069.90 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013 /SANTA FE $14,375.74 BANCFIRST 800472011/RANCH CREEK $25,377.32 BANCFIRST 800780017/190 $119,949.80 OPWA DEBT SERVICE -Total $239,024.60 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $2,146.90 RANCH CRK INTCPT UPGRADE -Total $2,146.90 AEP IPSO ELECTRIC USE $153.02 JPMORGAN CHASE BANK NORTH TULSA -FEE $115.07 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $2,895.01 UNIFIRST HOLDINGS LP UNIFORM SERVICES $55.20 RECYCLE CENTER -Total $3,218.30 JPMORGAN CHASE BANK BRUCKNERS -BRAKE DRUMS $1,849.00 JPMORGAN CHASE BANK BUMPER -AIR FILTERS $109.18 JPMORGAN CHASE BANK BUMPER - BUCKET $144.48 JPMORGAN CHASE BANK BUMPER- CONNECTOR $9.58 JPMORGAN CHASE BANK BUMPER- GREASE $98.98 JPMORGAN CHASE BANK BUMPER -OIL FILTER $49.09 JPMORGAN CHASE BANK BUMPER -PARTS $92.55 JPMORGAN CHASE BANK HOME DEPOT -PARTS $113.61 JPMORGAN CHASE BANK INLAND TRUCK -PARTS $366.46 JPMORGAN CHASE BANK INLAND TRUCK - VALVES $879.28 JPMORGAN CHASE BANK LOWES -METAL ROD $12.96 L Claims List - 06/06/2023 Fund Vendor Name Payable Description 61 OPWA JPMORGAN CHASE BANK LOWES -WATER WASHER JPMORGAN CHASE BANK NEXT LEVEL -BALL CAPS JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH JPMORGAN CHASE BANK WALMART - SUPPLIES JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL JPMORGAN CHASE BANK WELDON -AIR VALVES SPOK INC. PAGER USE TOTER, INC. 400 GREEN POLY CARTS UNIFIRST HOLDINGS LP UNIFORM SERVICES UNITED STATES CELLULAR CORPORATION PW CELL PHONES VERIZON WIRELESS WIRELESS CONNECTION Payment Amount $15.96 $288.00 $130.00 $44.56 $14,090.17 $52.87 $78.96 $24,265.00 $362.08 $37.79 $257.22 REFUSE COLLECTIONS -Total $43,347.80 JPMORGAN CHASE BANK AMAZON- REFUND ($19.18) JPMORGAN CHASE BANK AMAZON- SUPPLIES $57.13 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,544.43 TREASURER PETTY CASH ROSS -PEN PURCH REIMS $19.98 UTILITY BILLING -Total $1,602.36 AEP /PSO ELECTRIC USE $5,376.84 JPMORGAN CHASE BANK BROWN FARMS -SOD $130.00 JPMORGAN CHASE BANK CORE &MAIN -PARTS $72.77 JPMORGAN CHASE BANK CORE &MAIN- REDUCER $11.60 JPMORGAN CHASE BANK CORE &MAIN -RISER $418.65 JPMORGAN CHASE BANK CORE &MAIN- RISERS $309.15 JPMORGAN CHASE BANK CORE &MAIN- SADDLE $66.25 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $99.60 JPMORGAN CHASE BANK GRAINGER -AIR VENT $10.77 JPMORGAN CHASE BANK JOHNSTONE- CAPACITORS $130.83 JPMORGAN CHASE BANK LOWES- BATTERIES $29.76 JPMORGAN CHASE BANK LOWES- BLADES $59.90 JPMORGAN CHASE BANK LOWES- PALLET $236.40 JPMORGAN CHASE BANK LOWES -SEWER REPAIR $69.25 JPMORGAN CHASE BANK NEXT LEVEL -BALL CAPS $288.00 JPMORGAN CHASE BANK UPS - SHIPPING $19.50 JPMORGAN CHASE BANK UTILITY SUPP -TAP $203.25 SPOK INC. PAGER USE $80.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $176.19 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $23.16 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.87 WASTEWATER COLLECTIONS -Total $7,975.33 E Claims List - 06/06/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA AEP /PSO ELECTRIC USE $44,307.62 AT &T PHONE USE $78.39 JPMORGAN CHASE BANK ACCURATE- MANGANESE $70.00 JPMORGAN CHASE BANK BLUE BOOK -PH BUFFERS $266.80 JPMORGAN CHASE BANK BLUE BOOK - REAGENT $382.00 JPMORGAN CHASE BANK CORE &MAIN - WRENCH $85.00 JPMORGAN CHASE BANK GRAINGER -EAR PLUGS $48.21 JPMORGAN CHASE BANK GRAINGER- GREASE $290.40 JPMORGAN CHASE BANK HAYNES -GBT PUMP PARTS $1,968.57 JPMORGAN CHASE BANK LINKO- SERVICE AGREE $1,342.00 JPMORGAN CHASE BANK NEXT LEVEL -BALL CAPS $288.00 JPMORGAN CHASE BANK ODP- SUPPLIES $146.01 JPMORGAN CHASE BANK OREILLY -OIL $24.99 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $9,913.43 LEE BHM CORP PUBLICATIONS $136.48 SPOK INC. PAGER USE $41.48 UNIFIRST HOLDINGS LP UNIFORM SERVICES $376.56 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $59,885.97 AEP IPSO ELECTRIC USE $291.28 JPMORGAN CHASE BANK LOWES- LUMBER $48.78 JPMORGAN CHASE BANK NEXT LEVEL -BALL CAPS $288.00 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE $1,263.20 SPOK INC. PAGER USE $88.33 UNIFIRST HOLDINGS LP UNIFORM SERVICES $401.96 VERIZON WIRELESS WIRELESS CONNECTION $200.05 WATER -Total $2,581.60 GREELEY & HANSEN LLC LBX 619776 W WTP & LIFT STATION $6,448.69 WWTP UPGRADE -Total $6,448.69 OPWA -Total $419,148.95 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $233,635.08 BANCFIRST 800730038/2018 NOTE $96,551.67 BANCFIRST 800826026/2020 NOTE $97,458.21 OPWA STF DEBT SERVICE -Total $427,644.96 OPWA SALES TAX -Total $427,644.96 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $6,082.64 ACCOUN OPWA ST SUB - DEBT SERV -Total $6,082.64 OPWA SALES TAX SUB ACCOUN -Total $6,082.64 OPWA Grand Total $852,876.55 3 TO: The Honorable Mayor and City Council The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Public Works Director SUBJECT: Hale Acres Waterline Replacement Project DATE: June 2, 2023 BACKGROUND: On December 20, 2022, the City Council approved the 2022-2023 Community Development Block Grant (CDBG) contract in the amount of $159,894.62 for the Hale Acres Waterline Replacement Project, The Hale Acres subdivision was platted in 1972 and the waterlines were built with a material that was state of the art for the time period, but have reached the end of their service life. Combining the CDBG funding available with Owasso Public Works Authority (OPWA) funding, the Public Works Department designed a replacement waterline to serve the southern edge of the subdivision with the rest of the waterlines in the neighborhood to be replaced in subsequent phases of construction. Phase one of the project will replace approximately 2,400 linear feet of waterline along with thirty water service lines. The project was bid as two exclusive alternates. Alternate #1 is using a six -inch diameter waterline and alternate #2 is using an eight -inch diameter waterline. The six inch waterline meets fire flow requirements, especially with the recent inter - connections made with the Meadowcrest waterlines and the South Sportspark connection to the 12" waterline at East 106th Street North. The eight -inch diameter line was included in the bid in order to compare cost differences should funds be available to upsize the line. SOLICITATION OF BIDS: In March 2023, City Engineering staff completed final bid documents, and published advertisements in accordance with state statutes on March 24 and 31, 2023. A mandatory pre - bid meeting was held on April 18, 2023 and bids were opened on April 25th, with a total of four contractors submitting bids. Stronghand LLC provided the lowest qualified bid in the amount of $377,942.91. Included in the bid is a project allowance of $30,000.00 should the final project cost require any additional scope of work, unforeseen at the time of bidding. Alternate #1 Alternate #2 Engineering Estimate $339,039.00 $348,979.00 Stronghand LLC $377,942.91 $416,333.04 Circle B Underground LLC $421,746.00 $505,033.00 Cherokee Builders $434,425.50 $480,047.50 Marsau Enterprises, Inc. $820,600.00 $864,805.00 Stronghand LLC provided the lowest qualified bid in the amount of $377,942.91. Included in the bid is a project allowance of $30,000.00 should the final project cost require any additional scope of work, unforeseen at the time of bidding. Hale Acres Water Bids Page 2 FUNDING: Funding in the amount of $150,000.00 is available through the Community Development Block Grant, with the remaining balance funded from the OPWA Fund. RECOMMENDATION: Staff recommends awarding Alternate #1 in the amount of $377,942.91 to Stronghand LLC of Tulsa, Oklahoma, and authorization to execute all necessary documents. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/20/23 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,155.18 26,856.52 405 Utility Billing 7,832.80 13,400.34 420 Water 14,460.11 23,306.15 450 Wastewater 15,860.20 25,494.38 455 Wastewater Collection 15,662.88 26,446.51 480 Refuse 17,413.28 29,016.06 485 Recycle Center 2,776.00 5,078.44 FUND TOTAL 92,160.45 149,598.40