HomeMy WebLinkAbout2023.06.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 20, 2023 - 6:30 PM
NOTE., APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor Kelly Lewis RECEIVED
2. Invocation - Pastor Don Cason of Hope Chapel Foursquare Church JUN 16 2023
3. Flag Salute City Clerk's Office
4. Roll Call
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - June 6, 2023, and June 13, 2023, Regular Meetings
B. Approve claims
C. Accept a donation in the amount of $6,500.00 from Friends of the Owasso Police
Department Foundation and approve a budget amendment in the General Fund,
increasing the estimated revenue and the appropriation for expenditures in the Police
Services budget by $6,500.00
D. Accept an American Kennel Club Reunite Grant in the amount of $7,500.00 and approve a
budget amendment in the General Fund, increasing the estimated revenue and increasing
the appropriation for expenditures in the Police Services budget by $7,500.00
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to budget amendments for fiscal year -end supplemental
appropriations of excess revenues
Carly Novozinsky
Staff recommends approval of budget amendments increasing estimated revenues and
appropriations for expenditures in the following amounts:
• General Fund $1,500,000.00
• Ambulance Service Fund $ 6,000.00
8. Consideration and appropriate action relating to Resolution 2023-12, providing for the adoption of an
annual budget for the Fiscal Year 2023-2024 General Fund and other Funds, establishing levels of
expenditures by department, and establishing budget amendment authority as provided by state
statute
Carly Novozinsky
Staff recommends approval of Resolution 2023-12.
9. Consideration and appropriate action relating to Resolution 2023-13, amending to Section III (A)(5),
Development Project Assistance, of the Owasso Redbud District Project Plan and Tax Increment District
No. 1 Policy Guide
Chris Garrett
Staff recommends approval or Resolution 2023-13.
Owasso City Council
June 20, 2023
Page 2
10. Consideration and appropriate action relating to the Master Services Agreement with First Responder
Support Services (FRSS) for professional behavioral health services
Michele Dempster
Staff recommends approval of the Master Services Agreement with First Responder Support Services,
PLLC, of Tulsa, Oklahoma, in the amount of $51,010.44, and authorization to execute all necessary
documents.
11. Consideration and appropriate action relating to Resolution 2023-14, implementing Tentative
Agreements and Memorandum of Agreement between the City of Owasso and the International
Association of Fire Fighters (IAFF) Local #2789
Michele Dempster
Staff recommends approval of Resolution 2023-14.
12. Consideration and appropriate action relating to an Employment Agreement between the City and
City Manager, Warren Lehr
Michele Dempster
13. Consideration and appropriate action relating to the First Amended Employment Agreement between
the City and City Attorney, Julie Lombardi, for FY 2023-2024
Michele Dempster
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date June 3, 2023
• Health Care Self- Insurance Claims - dated as of June 14, 2023
• Monthly Budget Status Report - May 2023
• Change Order No. 2 executed by the City Manager or designee for the East 116th Street
North Improvement Project from Garnett Road to North 129th East Avenue
• Oklahoma Department of Environmental Quality Permit No. SL000072230399 Sewer Main to
Serve The Learning Experience
• Oklahoma Department of Environmental Quality Permit No. WL000072230161 Hale Acres
Water Line Replacement- Phase 1
18. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December, 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 p" Friday, June 16, 2023.
Juliann M. Stevens, City
The City of Owasso encourages citizen participation. To request 6n accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @cifvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, JUNE 6, 2023
The Owasso City Council met in regular session on Tuesday, June 6, 2023, in the Council Chambers at Old
Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9,
2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at
5:00 pm on Friday, June 2, 2023.
1. Cali to Order - Mayor Kelly Lewis called the meeting to order at 6:30pm.
2. Invocation -The Invocation was offered by Pastor Scott Carlson of the Refuge Owasso.
3. Flag Salute - Vice Mayor Alvin Fruga led the flag salute.
4. Roll Cali - A quorum was declared present.
Present Absent
Mayor- Kelly Lewis Councilor- Lyndell Dunn
Vice Mayor- Alvin Fruga
Councilor - Doug Bonebrake
Councilor- Dr. Paul Loving
Staff: Assistant City Manager- Chris Garrett / City Attorney - Julie Lombardi
5. Presentation of Character Trait of Flexibility
Chelsea Levo Feary, Owasso Character Council, presented the character trait for the month of June.
6. Recognition of the Owasso Character Council Scholarship Recipients
Mayor Kelly Lewis recognized Abigail Chiodo from Rejoice Christian School and Alexia Sang from
Owasso High School.
7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - May 16, 2023, Regular Meeting
B. Approve claims
C. Accept public infrastructure improvements of a concrete approach, stormwater piping,
and potable waterline located at 13402 East 86th Street North (Ascension St. John)
D. Accept public infrastructure improvements of concrete work including approaches,
stormwater piping, potable waterline located at 7301 North 115th East Avenue (Helschel
Huneyager Industrial Park)
E. Accept public infrastructure improvements of a sanitary sewer line extension located at
10304 North Garnett Road (Vision Source)
F. Accept a donation from the Cherokee Nation in the amount of $3,500.00 and approve a
budget amendment increasing the estimate of revenues and the appropriation for
expenditures in the Half -Penny Sales Tax Fund (Fire) by $3,500.00
Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with
claims totaling $601,773.60.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
8. Consideration and appropriate action relating to items removed from the Consent Agenda -None
PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen
input and discussing the proposed FY 2023-2024 Annual Operating Budget
Chris Garrett presented the item. At 6:58 pm, the Mayor opened the Public Hearing for comment. There
were no comments from the audience. At 6:59 pm, the Mayor closed the Public Hearing.
Owasso City Council
June 6, 2023
Page 2
10. Consideration and appropriate action relating to an amendment to the current contract for park
restroom facilities with Jani -King Janitorial Services, of Tulsa, Oklahoma, to include the Sports Park South
restroom facilities
Chris Garrett presented the item, recommending to amend the janitorial services contract by adding
the Sports Park South restroom facilities and increasing the monthly payment of $4,302.00 by $614.00,
resulting in a total of $4,916.00 per month, for March through November, and authorization to execute
all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake
moved, seconded by Dr. Loving to amend the contract and authorize execution of all necessary
documents.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
11. Consideration and appropriate action relating to Resolution 2023 -11, amending the list of Capital
Improvement Projects eligible for funding from the Capital Improvements Fund to include East 86th Street
North Widening from North Main Street to North Garnett Road
Chris Garrett presented the item, recommending approval of Resolution 2023 -11. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to
approve Resolution 2023 -11, as recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
12. Consideration and appropriate action relating to an agreement between the Board of Tulsa County
Commissioners and the City of Owasso for paving assistance on Mingo Road from East 96th Street North
to North 116th Street North
Roger Stevens presented the item, recommending approval of the interlocal Agreement with Tulsa
County, authorization to execute the necessary documents, and authorization for payment to Tulsa
County in an amount not to exceed $350,000.00. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the agreement, authorize
execution of the necessary documents, and authorize payment, as recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
13. Consideration and appropriate action relating to bids received for the Hale Acres Waterline
Replacement Project
Roger Stevens presented the item, recommending to award Alternate # 1 in the amount of $377,942.91
to Stronghand LLC of Tulsa, Oklahoma, contingent upon approval by the Owasso Public Works
Authority, and authorization to execute all necessary documents. There were no comments from the
audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to award the bid and
authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
14. Consideration and appropriate action relating to an agreement for right-of-way acquisition services for
the East 96th Street North and North 145th East Avenue Intersection Improvement Project
Roger Stevens presented the item, recommending approval of the Right-of-Way Consultant
Agreement with Universal Field Services, Inc., of Tulsa, Oklahoma, in an amount not to exceed
$99,750.00, and authorization to execute all necessary documents. There were no comments from the
audience. After discussion, Mr. Bonebrake moved, seconded by Dr. Loving to approve the agreement
and authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0
Owasso City Council
June 6, 2023
Page 3
15. Consideration and appropriate action relating to a contract with the Fraternal Order of Police (FOP)
Lodge #149 for FY 2023 -2024
Michele Dempster presented the item, recommending approval of the FY 2023 -2024 contract between
the City of Owasso and the Fraternal Order of Police, Lodge #149, and authorization to execute all
necessary documents. There were no comments from the audience. After discussion, Ms. Lewis moved,
seconded by Mr. Bonebrake to approve the contract and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Loving, Frugo, Lewis
NAY: None
Motion carried: 4-0
16. Report from City Manager
Chris Garrett introduced Roger Stevens to provide the monthly Public Works project status report and
discussion was held.
17. Report from City Attorney - None
18. Report from City Councilors - Councilors commented on the Gathering on Main event.
19. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date May 20, 2023
• Health Care Self- Insurance Claims - dated as of May 31, 2023
• Change Orders No. 1, 2, and 3 executed by the City Manager or designee for the Recycle
Center Expansion Project
• Change Order No. 1 executed by the City Manager or designee for the East 116th Street
North Roadway Improvements from Mingo Road to Garnett Road Project
20. New Business - None
21. Adjournment
Mr. Bonebrake moved, seconded by Dr. Loving to adjourn the meeting.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4-0 and the meeting adjourned at 7:33 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JUNE 13, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 13, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9,2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00
pm on Thursday, June 8, 2023.
Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared
present.
Present Absent
Mayor /Chair - Kelly Lewis None
Vice Mayor /Vice Chair -Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Dr. Paul Loving
Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Discussion relating to a proposed amendment to Section III (A)(5), Development Project Assistance, of
the Owasso Redbud District Project Plan and Tax Increment District No. 1 Policy Guide
Chris Garrett presented the item and discussion was held. It was further explained this item will be
placed on the June 20, 2023, City Council agenda for consideration and action.
3. Discussion relating to the proposed Fiscal Year 2023 -2024 Annual Operating Budget
Warren Lehr and Carly Novozinsky presented the item and discussion was held. It was further explained
an item would be placed on the June 20, 2023, City Council, OPWA, and OPGA agendas for
consideration and action.
4. Discussion relating to City/Authority Manager items
A. Monthly sales tax report and revenue outlook
B. City Manager report
Carly Novozinsky presented item A. Warren Lehr reported on Owasso Strong Neighborhood Initiative
Owasso CARES event; a Town Hall meeting regarding the 55/1 00ths Sales Tax Election will be held on
Thursday, June 15, 2023; during construction of the E 1 I6th Street North and Mingo Road intersection
improvements project, Magellan Pipe Line crews will be performing repairs to a gas line creating various
lane closures; and Bailey Ranch Golf Course will close in July for a greens repair project.
5. Consideration and appropriate action relating to a request for an executive session for the purposes of
discussing the City Attorney and the City Manager employment contract, annual evaluation, and
succession planning, as provided for in Title 25, O.S. § 307(B)(1)
Mayor Kelly Lewis presented the item, recommending to enter into executive session. Mr. Bonebrake
moved seconded by Mr. Fruga to enter into executive session, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
At 6:28 pm, the City Council members and Chris Garrett entered into Executive Session.
AT 6:49 pm, Chris Garrett exited Executive Session.
At 7:02 pm, the City Council exited executive session and returned to open session.
Owasso City Council, OPWA & OPGA
June 13, 2023
Page 2
6. City Councilor /Trustee comments and inquiries - None
7. Adjournment
The meeting adjourned at 7:03 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 06/20/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$59.20
ENTERPRISE FM TRUST
FLEET LEASE
$962.36
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$79.82
JPMORGAN CHASE BANK
AMAZON -REF MANUAL
$6.25
JPMORGAN CHASE BANK
ATWOOD -BOOTS
$170.00
JPMORGAN CHASE BANK
BEWLEY- REPAIR PARTS
$35.26
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
COX -PHONE USAGE
$11.16
JPMORGAN CHASE BANK
INTERSTATE- BATTERIES
$14.40
JPMORGAN CHASE BANK
LOCKE - BUILBS
$187.04
JPMORGAN CHASE BANK
LOWES -DOOR PARTS
$22.86
JPMORGAN CHASE BANK
OWASSO KEYS -LOCK
$93.60
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$44.30
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$5.35
TREASURER PETTY CASH
SERVICE OK -TAG
$20.50
UNIFIRST HOLDINGS LP
UNIFORMS
$22.50
BUILDING MAINTENANCE • Total
$1,804.55
TYLER TECHNOLOGIES, INC.
CAD SOFTWARE
$7,312.39
CAD SOFTWARE -Total
$7,312.39
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$59.17
ENTERPRISE FM TRUST
FLEET LEASE
$1,181.46
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$146.59
JPMORGAN CHASE BANK
COX -PHONE USAGE
$11.16
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$67.98
JPMORGAN CHASE BANK
TROYTDVM- SERVICE
$225.00
JPMORGAN CHASE BANK
VET MED- RENEWAL
$85.50
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEAN
$95.20
RGR SECURITY SOLUTIONS, LLC
SECURITY CAMERA
$925.00
GEN ANIMAL CONTROL - Total
$2,797.06
BILLY BASORE
APRIL DIRT
$65.00
BILLY BASORE
MARCH DIRT
$151.66
FLEET FUELS LLC
GASOLINE /FUEL
$250.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$70.00
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$13.64
JPMORGAN CHASE BANK
GRAPHIC - LAMINATION
$62.50
JPMORGAN CHASE BANK
LOWES - PLYWOOD
$36.78
SPIRIT LANDSCAPE MANAGEMENT LLC
LAWN MAINTENANCE
$683.80
SPIRIT LANDSCAPE MANAGEMENT LLC
MEMORIAL DAY FLOWERS
$238.00
SPOK INC.
PAGER USE
$9.37
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.48
WILLIAM JOSEPH BLACKARD
TREE REMOVAL
$2,000.00
1
Claims List - 06/20/2023
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL GEN CEMETERY -Total $3,600.23
JPMORGAN CHASE BANK PARKS COFFEE - SUPPLIES $279.96
JPMORGAN CHASE BANK SAMS- SUPPLIES $55.62
KATHLEEN M ROGERS WORKSHOP $200.00
GEN COMM CTR DONATIONS -Total
$8,350.97
$535.58
JPMORGAN CHASE BANK
AMAZON -SCORE KEEPER
$124.85
JPMORGAN CHASE BANK
COX -PHONE USAGE
$18.60
JPMORGAN CHASE BANK
LOCKE- TOILET REPAIR
$32.34
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$178.13
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$80.34
JPMORGAN CHASE BANK
WALMART- CLOCKS
$9.04
SUMNERONE INC
COPIER SERVICES
$228.80
GEN COMMUNITY CENTER • Total
$8,350.97
$672.10
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$71.19
ENTERPRISE FM TRUST
FLEET LEASE
$3,056.08
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$276.09
HAROLD RANDALL PINNEY
LAWN MAINTENANCE
$850.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$30.44
JPMORGAN CHASE BANK
AUTOZONE- SUPPLIES
$25.26
JPMORGAN CHASE BANK
COX -PHONE USAGE
$29.77
JPMORGAN CHASE BANK
FASTSIGNS -SIGNS
$470.00
JPMORGAN CHASE BANK
INTL CODE -ICC RENEW
$140.00
JPMORGAN CHASE BANK
LODGING EXP 5/14 -19
$625.45
JPMORGAN CHASE BANK
ODP- SUPPLIES
$3.16
JPMORGAN CHASE BANK
PIKEPASS -FEES
$12.40
JPMORGAN CHASE BANK
RICH & CARTMILL -BOND
$31.05
JPMORGAN CHASE BANK
SAVON- HANDOUTS
$30.00
JPMORGAN CHASE BANK
SIMPLYSTAMPS -BOND
$32.08
JPMORGAN CHASE BANK
TRAVEL EXP 5/14 -19
$32.00
KENNETH LIVINGSTON
LAWN MAINTENANCE
$1,300.00
TREASURER PETTY CASH
NOTARY -LANE
$10.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$36.00
TULSA TECHNOLOGY CENTER
PLANNERS LUNCH CATER
$1,290.00
GEN COMMUNITY DEVELOPMENT -Total
$8,350.97
FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23
$232.01
JPMORGAN CHASE BANK COX -PHONE USAGE
$14.88
GEN CULTURE & RECREATION -Total
$246.89
DISPLAY SALES REDBUD BANNERS
$3,928.00
JPMORGAN CHASE BANK COX -PHONE USAGE
$7.44
GEN ECONOMIC DEV -Total $3,935.44
2
Fund
Claims List - 06/20/2023
Vendor Name
01 GENERAL AT &T
ENTERPRISE FM TRUST
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERDIGRIS VALLEY ELECTRIC COOP
Payable Description Payment
Amount
PHONE SERVICE
$3.22
FLEET LEASE
$590.73
FUEL CHARGES MAY 23
$34.18
COX -PHONE USAGE
$3.72
GRAINGER- CHARGER
$23.40
GRAINGER -WIRE CORD
$12.39
STAPLES - SUPPLIES
$44.30
STORM SIRENS
$126.13
GEN EMERG PREPAREDNESS -Total
$838.07
ENTERPRISE FM TRUST
FLEET LEASE
$3,448.86
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$447.62
JPMORGAN CHASE BANK
AMAZON - REFUND
($12.76)
JPMORGAN CHASE BANK
COX -PHONE USAGE
$29.77
JPMORGAN CHASE BANK
GOLDEN -DEQ RENEWAL
$50.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$68.36
JPMORGAN CHASE BANK
STAPLES- SUPPLIES
$214.18
JPMORGAN CHASE BANK
TINT SHOP -VEH MAINT
$300.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$35.02
GEN ENGINEERING -Total
$4,581.05
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$79.73
JPMORGAN CHASE BANK
COX -PHONE USAGE
$29.77
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$28.98
TREASURER PETTY CASH
KIPLINGER LETTER -CN
$38.00
GEN FINANCE -Total
$176.48
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$111.25
AT &T
PHONE SERVICE
$9.62
ELIZABETH ANNE CHILDS
LEGAL SERVICES
$825.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,166.58
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$103.85
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT
$12,095.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$237.22
JPMORGAN CHASE BANK
STAPLES - REFUND
($132.90)
MAILROOM FINANCE INC
POSTAGE
$1,500.00
SUMNERONE INC
COPIER SERVICES
$710.31
GEN GENERAL GOVERNMENT -Total
$16,625.93
DALE & LEES SERVICE INC
AC REPAIR
$176.95
JPMORGAN CHASE BANK
COX -PHONE USAGE
$172
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$50.04
GEN HISTORICAL MUSEUM -Total $230.71
AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $310.35
i7
Fund
01 GENERAL
Claims List - 06/20/2023
Vendor Name
Payable Description Payment
Amount
CRITERION INC
APPLICANT TRACK SYST
$5,828.74
JPMORGAN CHASE BANK
AMAZON -EMPY DEVELOP
$47.43
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$29.98
JPMORGAN CHASE BANK
CHAMBER -FEES
$10.00
JPMORGAN CHASE BANK
COX -PHONE USAGE
$14.88
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$121.27
JPMORGAN CHASE BANK
GIANT TV -EMPY DEVELOP
$599.00
JPMORGAN CHASE BANK
LABCORP- MEDICAL
$173.20
JPMORGAN CHASE BANK
MEETING EXP 4128
$20.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$1.73
JPMORGAN CHASE BANK
OFFICE DEPOT- NOTARY
$59.35
JPMORGAN CHASE BANK
PELRA - WEBINAR
$19.99
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.40
JPMORGAN CHASE BANK
RICH & CARTMILL -RENEW
$31.05
JPMORGAN CHASE BANK
STRATA - CHARACTER
$1,096.71
MCAFEE & TAFT
EMPLOYEE DEVELOPMENT
$2,732.50
MCAFEE&TAFT
LEGAL - PERSONNEL
$110.00
RICH & CARTMILL
NOTARY RENEWAL
$30.00
GEN HUMAN RESOURCES -Total
$11,245.58
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$52.92
JPMORGAN CHASE BANK
AJ TEK- SOFTWARE
$60.00
JPMORGAN CHASE BANK
CDW GOVT - SECURITY
$6,600.00
JPMORGAN CHASE BANK
COX - INTERNET
$1,761.80
JPMORGAN CHASE BANK
COX -PHONE USAGE
$22.33
JPMORGAN CHASE BANK
GODADDY -FEES
$20.17
SIGNALTEK INC
PULL BOX FOR IT
$509.27
GEN INFORMATION TECH -Total
$9,026.49
ENTERPRISE FM TRUST
FLEET LEASE
$369.19
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$73.64
JPMORGAN CHASE BANK
COX -PHONE USAGE
$22.33
JPMORGAN CHASE BANK
MAD EATS -EMPY RECOG
$25.00
JPMORGAN CHASE BANK
MEETING EXP 05126
$96.69
JPMORGAN CHASE BANK
MEETING EXP 5/10
$18.00
JPMORGAN CHASE BANK
MEETING EXP 6/6
$80.74
JPMORGAN CHASE BANK
PIKEPASS -FEES
$12.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$17.25
JPMORGAN CHASE BANK
TRAVEL EXP 9/27 -30
$344.76
RICHARD W HIGHT
EMPLOYEE DEVELOPMENT
$4,000.00
GEN MANAGERIAL -Total $5,059.60
JPMORGAN CHASE BANK COX -PHONE USAGE $14.88
GEN MUNICIPAL COURT -Total $14.88
a
Claims List - 06/20/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CITY OF OWASSO
WATER SERVICE
$5,078.50
ENTERPRISE FM TRUST
FLEET LEASE
$2,373.99
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$624.85
GAGE BARHAM
MAY MOWINGS
$2,195.00
JPMORGAN CHASE BANK
AMAZON -DOOR REPAIR
$33.81
JPMORGAN CHASE BANK
ATWOOD -PPE
$28.98
JPMORGAN CHASE BANK
CORNERSTONE -GAS CAN
$23.99
JPMORGAN CHASE BANK
CORNERSTONE -SAW FILE
$6.99
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$78.68
JPMORGAN CHASE BANK
CORNERSTONE -TRIM LINE
$31.99
JPMORGAN CHASE BANK
COX -PHONE USAGE
$3.72
JPMORGAN CHASE BANK
LOCKE - RESTROOM PARTS
$102.42
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$10.96
JPMORGAN CHASE BANK
NEWELL -LAWN MAINT
$130.00
JPMORGAN CHASE BANK
OK FACILITY- MOWING
$950.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$50.45
JPMORGAN CHASE BANK
PSN -WATER
$37.58
JPMORGAN CHASE BANK
TURFWORX- MOWING
$1,085.00
ROGERS COUNTY RURAL WATER DISTRICT
CENTENNIAL PARK
$357.47
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$153.60
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$93.42
GENPARKS -Total
$13,451.40
OKLAHOMA CORRECTIONAL INDUSTRIES
MEMORIAL BENCHES
$884.00
GEN PARKS PUB ART BENCHES - Total
$884.00
NORTH AMERICA FIRE EQUIPMENT CO.
FY23 VESTS
$606.00
GEN POLICE DOJ VEST GRT -Total
$606.00
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$404.42
ENTERPRISE FM TRUST
FLEET LEASE
$5,376.08
FLEET FUELS LLC
GASOLINE /FUEL
$578.01
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$1,716.89
GM LAWNCARE LLC
MOWING SERVICES
$1,280.00
JPMORGAN CHASE BANK
CORNERSTONE -TOOL
$9.99
JPMORGAN CHASE BANK
GREEN ACRE - GRANITE
$569.25
JPMORGAN CHASE BANK
LOWES -TOOLS
$138.84
JPMORGAN CHASE BANK
STANDARD SUPP - BATTERY
$60.99
JPMORGAN CHASE BANK
STANDARD SUPP -PARTS
$107.97
JPMORGAN CHASE BANK
TINT SHOP -VEH MAINT
$2,850.00
SOURCEONE MANAGEMENT SERVICES INC
LAWN MAINTENACE
$2,420.00
SOURCEONE MANAGEMENT SERVICES INC
LAWN MAINTENANCE
$4,240.00
SPOK INC.
PAGER USE
$60.22
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$128.92
5
Claims List - 06/20/2023
Fund
Vendor Name
Payable Description
Payment
Amount
01 GENERAL
GEN STORMWATER -Total
$19,941.58
AEP /PSO
STREET LIGHTS
$10.92
TREASURER PETTY CASH
CC DEP REF -JT PAINT
$50.00
TREASURER PETTY CASH
CC DEP REF- LINIHAN
$50.00
TREASURER PETTY CASH
CC DEP REF - ROBLEDO
$100.00
TREASURER PETTY CASH
PANDO -PARF FEE REF
$30.00
TREASURER PETTY CASH
REDBUD REF - CHURCH
$200.00
GENERAL -Total
$440.92
GENERAL -Total
$112,377.90
20 AMBULANCE SERVICE
ESO SOLUTIONS INC
FIRE /EMS SOFTWARE
$22,652.20
JPMORGAN CHASE BANK
AMAZON- TABLET EQUIP
$22.99
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,202.30
JPMORGAN CHASE BANK
ERRONEOUS CHARGE
$47.00
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$3,314.57
JPMORGAN CHASE BANK
LODGING EXP 4/10 -14
$379.44
JPMORGAN CHASE BANK
LODGING EXP 5112 -13
$357.92
JPMORGAN CHASE BANK
LODGING EXP 5/7 -10
$2,085.76
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$606.00
JPMORGAN CHASE BANK
MEETING EXP 05125
$106.15
JPMORGAN CHASE BANK
MEETING EXP 05/29
$93.83
JPMORGAN CHASE BANK
OREILLY -103 FUSE
$10.58
JPMORGAN CHASE BANK
SUMNER -COLOR PRINTS
$20.33
JPMORGAN CHASE BANK
TRAVEL EXP 5/12 -13
$41.31
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,074.00
OK STATE DEPT OF HEALTH EMERGENCY
OSDH EMT /PMD RENEWALS
$97.50
AMBULANCE -Total
$32,111.88
BCBC OF ARKANSAS
AMBULANCE REFUND
$82.74
BCBS OF OKLAHOMA
AMBULANCE REFUND
$317.16
COMMUNITY CARE
AMBULANCE REFUND
$1,147.51
COTIVITI
AMBULANCE REFUND
$90.81
DWIGHT OR CAROL HAWKINS
AMBULANCE REFUND
$20.00
EDWINATROUT
AMBULANCE REFUND
$66.50
LYLE EDLIN
AMBULANCE REFUND
$90.00
MUTUAL OF OMAHA
AMBULANCE REFUND
$107.09
UHC
AMBULANCE REFUND
$2,509.26
LIAR
AMBULANCE REFUND
$1,064.00
WILLIAM GIDEON
AMBULANCE REFUND
$227.50
WPS TRICARE FOR LIFE
AMBULANCE REFUND
$1,327.95
AMBULANCE SERVICE -Total
$7,050.54
AMBULANCE SERVICE -Total
$39,162.42
I
Claims List - 06/20/2023
Fund
Vendor Name
Payable Description
Payment
Amount
21 E -911
COX COMMUNICATIONS
T1 CIRCUITS
$229.00
DEPARTMENT OF PUBLIC SAFETY
OLETS
$1,360.00
INCOG
E911 CHARGES
$8,720.05
JPMORGAN CHASE BANK
APCO- TRAINING
$215.82
JPMORGAN CHASE BANK
MEETING EXP 05125
$30.89
JPMORGAN CHASE BANK
MEETING EXP 05/26
$30.89
JPMORGAN CHASE BANK
MEETING EXP 05/29
$30.89
JPMORGAN CHASE BANK
MEETING EXP 5/29
$108.52
MOTOROLA SOLUTIONS INC
ASTRO PACKAGE E911
$2,651.35
TREASURER PETTY CASH
NOTARY -MOORE
$25.00
E911 COMMUNICATIONS -Total
$13,402.41
E -911 -Total
$13,402.41
25 HOTEL TAX
JPMORGAN CHASE BANK
COX -PHONE USAGE
$7.44
JPMORGAN CHASE BANK
OK NEWS- SUBCRIPTION
$10.99
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$52.00
STRONG NEIGHBORHOODS -Total
$70.43
HOTELTAX -Total
$70.43
27 STORMWATER MANAGEMENT
MESHEK & ASSOCIATES, P.L.C.
GARNETT IMPROVEMENTS
$3,740.45
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$42.00
GARNETT CULVERT IMPROV -Total
$3,782.45
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - NO
$357.60
NOTTINGHAM DRAINAGE IMPRO -Total
$357.60
JPMORGAN CHASE BANK
ACCURATE -DEQ TRAINING
$540.00
JPMORGAN CHASE BANK
AMAZON -MUCK BOOTS
$140.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$86.95
JPMORGAN CHASE BANK
ATWOOD -TRASH DEVICES
$299.75
JPMORGAN CHASE BANK
COX -PHONE USAGE
$7.44
JPMORGAN CHASE BANK
LOWES -HEAD PHONES
$96.78
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
$1,036.25
SOURCEONE MANAGEMENT SERVICES INC
LAWN MAINTENACE
$1,586.00
SOURCEONE MANAGEMENT SERVICES INC
LAWN MAINTENANCE
$13,270.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.36
STORMWATER- STORMWATER -Total
$17,074.53
STORMWATER MANAGEMENT
-Total
$21,214.58
34 VISION TAX
CROSSLAND HEAVY CONTRACTORS
116 - GARNETT TO 129
$407,550.44
116TH - GARNETT RD TO 129TH - Total
$407,550.44
CROSSLAND HEAVY CONTRACTORS
116 -MINGO TO GARNETT
$900,358.50
116TH -MINGO TO GARNETT RD - Total
$900,358.50
VISION TAX -Total
$1,307,908.94
V4
Claims List - 06/20/2023
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE AT &T
PHONE SERVICE
$3.22
CITY OF OWASSO
WATER SERVICE
$108.50
ENTERPRISE FM TRUST
FLEET LEASE
$1,518.43
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$6,433.63
JPMORGAN CHASE BANK
ACCURATE -FIRE EXT REF
$95.00
JPMORGAN CHASE BANK
AMAZON -WATER FILTERS
$223.79
JPMORGAN CHASE BANK
CHEWY -K9 FOOD
$51.48
JPMORGAN CHASE BANK
CONRAD FIRE -E1 REPAIR
$149.00
JPMORGAN CHASE BANK
CONRAD FIRE -E2 REPAIR
$1,111.22
JPMORGAN CHASE BANK
CONRAD FIRE -E3 REPAIR
$286.06
JPMORGAN CHASE BANK
CONRAD FIRE -E4 REPAIR
$1,091.60
JPMORGAN CHASE BANK
COX -PHONE USAGE
$122.79
JPMORGAN CHASE BANK
EMTEC -PEST
$395.00
JPMORGAN CHASE BANK
GLOBALINDUST- BATTERIE
$126.63
JPMORGAN CHASE BANK
GODADDY -FEES
$30.16
JPMORGAN CHASE BANK
LIBERTY -FLAGS
$2,647.52
JPMORGAN CHASE BANK
LOWES -FIRE PROP
$138.55
JPMORGAN CHASE BANK
LOWES -MOP
$12.98
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$984.91
JPMORGAN CHASE BANK
OREILLY -FLOOR DRY STi
$44.97
JPMORGAN CHASE BANK
OREILLY -SPARK PLUG
$4.01
JPMORGAN CHASE BANK
OVERHEAD -CABLE REPAIR
$441.75
JPMORGAN CHASE BANK
OWASSO TAILOR - UNIFORM
$99.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$28.39
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$99.84
JPMORGAN CHASE BANK
SUMNER- COPIER
$160.27
JPMORGAN CHASE BANK
TIMETOSHINE -CAR WASH
$137.64
JPMORGAN CHASE BANK
TRAVEL EXP 511
$10.90
JPMORGAN CHASE BANK
WALMART -RADIO LABELS
$4.40
SALES TAX FUND -FIRE -Total
$16,561.64
SALES TAX FIRE -Total
$16,561.64
38 SALES TAX POLICE AT &T
PHONE SERVICE
$9.65
BEAR COMMUNICATIONS INC
VEHICLE INSTALLATIONS
$368.50
CITY OF OWASSO
WATER SERVICE
$42.00
ENTERPRISE FM TRUST
FLEET LEASE
$2,255.26
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$13,354.35
JPMORGAN CHASE BANK
ADOBE- SUBCRIPTION
$599.88
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$6.97
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$360.60
JPMORGAN CHASE BANK
AMAZON -TOOLS
$1,197.69
JPMORGAN CHASE BANK
AMER PARK - PARKING
$2.00
e
Claims List - 06/20/2023
Fund
Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE
JPMORGAN CHASE BANK
BEDLAM BBQ- MEMORIAL
$149.25
JPMORGAN CHASE BANK
BROWNELLS -TOOLS
$186.98
JPMORGAN CHASE BANK
CORNERSTONE - FIREARMS
$15.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$89.97
JPMORGAN CHASE BANK
COX -PHONE USAGE
$212.09
JPMORGAN CHASE BANK
LODGING EXP 5/23 -25
$208.00
JPMORGAN CHASE BANK
LOWES -DOG PAD
$29.84
JPMORGAN CHASE BANK
LOWES -PARTS
$26.52
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$77.88
JPMORGAN CHASE BANK
ODP- SUPPLIES
$54.93
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$599.96
JPMORGAN CHASE BANK
OREILLY -PARTS
$156.02
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$75.00
JPMORGAN CHASE BANK
RAYALLEN- SUPPLIES
$169.23
JPMORGAN CHASE BANK
RC KENNELS - GROOMING
$90.00
JPMORGAN CHASE BANK
SAMS- REFUND
($80.40)
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$80.40
JPMORGAN CHASE BANK
SHREDDERS - SERVICE
$65.96
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$113.22
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$564.95
JPMORGAN CHASE BANK
STANDARD SUPP -MOWER
$368.71
JPMORGAN CHASE BANK
SUMNER- RENTAL
$109.17
JPMORGAN CHASE BANK
THOMSON WEST - ACCESS
$486.07
JPMORGAN CHASE BANK
TRACTOR SUPP- REFUND
($179.99)
JPMORGAN CHASE BANK
TRACTOR SUPP - SUPPLIES
$1,489.95
JPMORGAN CHASE BANK
TTRIGGER -TOOLS
$419.96
JPMORGAN CHASE BANK
USPS- POSTAGE
$105.40
JPMORGAN CHASE BANK
VALOR - DRAWERS
$11,961.29
JPMORGAN CHASE BANK
WALMART -PARTS
$45.97
JPMORGAN CHASE BANK
WATERSTONE -DRY CLEAN
$801.45
NORTH AMERICA FIRE EQUIPMENT CO.
VESTS
$876.00
OVERHEAD DOOR CO. OF TULSA, INC
SP DOOR REPLACEMENT
$68,500.00
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$199.50
RICH & CARTMILL
NOTARY RENEWAL
$30.00
TREASURER PETTY CASH
NOTARY - ALCALA
$20.00
TREASURER PETTY CASH
NW TECH - SPRADLING
$30.00
ULTIMATE TRAINING MUNITIONS INC
LESS LETHAL MUNITIONS
$839.99
SALES TAX FUND- POLICE -Total
$107,186.16
SALES TAX POLICE
- Total
$107,186.16
39 SALES TAX STREETS
AEP /PSO
STREET LIGHTS
$9,469.87
BILLY BASORE
APRIL DIRT
$65.00
0
Claims List - 06/2012023
Fund Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS BILLY BASORE
MARCH DIRT
$151.67
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$161.58
CONSOLIDATED TRAFFIC CONTROLS, INC
UPGRADE CROSSWALKS
$6,450.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,041.60
FLEET FUELS LLC
GASOLINE/FUEL
$578.01
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$2,009.68
JPMORGAN CHASE BANK
AMAZON- LIGHTS
$405.95
JPMORGAN CHASE BANK
AMAZON- REFUND
($84.28)
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$40.00
JPMORGAN CHASE BANK
BROWNCO- MARKING FLAGS
$40.50
JPMORGAN CHASE BANK
BROWNCO -PARTS
$38.20
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$9.18
JPMORGAN CHASE BANK
CORNERSTONE - PROPANE
$36.00
JPMORGAN CHASE BANK
COX -PHONE USAGE
$7.44
JPMORGAN CHASE BANK
GRAINGER -WALL HANGER
$23.11
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$3,634.40
JPMORGAN CHASE BANK
LOWES -AIR FILTERS
$49.32
JPMORGAN CHASE BANK
LOWES -BULBS
$11.48
JPMORGAN CHASE BANK
LOWES -FORM BOARD
$5.90
JPMORGAN CHASE BANK
LOWES -FORM BOARDS
$102.98
JPMORGAN CHASE BANK
LOWES- REFUND
($0.48)
JPMORGAN CHASE BANK
LOWES- SIDEWALK
$150.48
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$144.39
JPMORGAN CHASE BANK
LOWES -WATER SPRAY
$39.98
JPMORGAN CHASE BANK
PIKEPASS -FEES
$7.40
JPMORGAN CHASE BANK
THE RULE -PARTS
$4.78
JPMORGAN CHASE BANK
VANCE -TACK
$148.20
JPMORGAN CHASE BANK
WELSCO- RENTALS
$49.64
PINKLEY SALES
TESCO INVERTER UPGRADE
$1,898.00
SIGNALTEK INC
MAINTENANCE AGREEMENT
$1,465.00
SPOK INC,
PAGER USE
$148.55
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNAGE & STRIPING
$797.80
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$198.74
VERDIGRIS VALLEY ELECTRIC COOP
1161129 TRAFFIC SIGN
$91.32
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$90.27
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$7.64
SALES TAX FUND - STREETS -Total
$29,689.30
SALES TAX STREETS -Total
$29,689.30
40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK
AMAZON - UPFITTING
$179.00
JPMORGAN CHASE BANK
DECKED STORAGE - REFUND
($131.62)
JPMORGAN CHASE BANK
DECKED STORAGE- UPFITT
$1,607.62
10
Claims List - 06/20/2023
Fund Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK
RAM MOUNTS- UPFITTING
$287.71
JPMORGAN CHASE BANK
TRUCK WORKS -UPFIT 1NG
$2,555.00
JPMORGAN CHASE BANK
WEATHERTECH- UPFITTING
$364.80
MARTIN Z HANNA
DFM UPFITTING
$120.00
CI FIRE -Total
$4,982.51
K +D ARCHITECTS LLC
PARKS OFFICE BUILDING
$18,112.50
PARKS FACILITY -Total
CNG FUEL CHARGES MAY
$18,112.50
STRONGHAND LLC
STREET REHAB FY21 -22
$176,164.91
STREET REHAB FY21 -22 -Total
AMAZON -PARTS
$176,164.91
POE, LTD
FY22 -23 STREET REHAB
$12,637.50
STREET REHAB FY22 -23 -Total
$12,637.50
CAPITAL IMPROVEMENTS -Total
WORKERS COMP CLAIMS
$211,897.42
70 VEHICLE MAINTENANCE BLUE ENERGY FUELS LLC
CNG FUEL CHARGES MAY
$10.29
FLEETCOR TECHNOLOGIES
FUEL CHARGES MAY 23
$40.90
JPMORGAN CHASE BANK
AMAZON -PARTS
$152.94
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$72.50
JPMORGAN CHASE BANK
ARCANTENNA -PARTS
$199.50
JPMORGAN CHASE BANK
ATWOOD -BED LINER MATS
$359.92
JPMORGAN CHASE BANK
ATWOOD -BOOTS
$170.00
JPMORGAN CHASE BANK
BUMPER -PARTS
$2,814.75
JPMORGAN CHASE BANK
BUMPER- SUPPLIES
$230.36
JPMORGAN CHASE BANK
COX -PHONE USAGE
$14.86
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,530.16
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,112.50
JPMORGAN CHASE BANK
HOME DEPOT -BOX KNIFE
$21.29
JPMORGAN CHASE BANK
HOOTEN -OIL
$1,378.67
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$4,718.75
JPMORGAN CHASE BANK
JIM GLOVER - REFUND
($850.00)
JPMORGAN CHASE BANK
JIM NORTON - SWITCH
$37.44
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$173.10
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$183.62
UNIFIRST HOLDINGS LP
UNIFORMS
$56.38
VEHICLE MAINTENANCE -Total
$12,427.95
VEHICLE MAINTENANCE -Total
$12,427.95
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$2,062.69
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$3,721.02
WORKERS' COMP SELF -INS -Total
$3,721.02
77 GENERAL LIABILITY - PROPERT HALL, ESTILL, HARDWICK, GABLE,
LEGAL SERVICES
$797.50
JPMORGAN CHASE BANK
EASON COLLISION -REPAI
$954.83
11
Fund
Claims List - 06/20/2023
Vendor Name
77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK
Payable Description Payment
Amount
LENOX- TOWING
$112.50
GEN LIAB -PROP SELF INS -Total $1,864.83
GENERAL LIABILITY- PROPERT -Total $1,864.83
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK MOORE TECH - BROCHURE $600.00
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
PUSH PEDAL -GYM MAINT $110.00
SAVON- BROCHURES $220.00
WELLNESS -Total $930.00
HEALTHCARE SELF INS FUND -Total $930.00
City Grand Total $1,878,415.00
12
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Deputy Chief of Police
SUBJECT: Friends of Owasso Police Donation and Budget Amendment
DATE: June 16, 2023
BACKGROUND:
In 2014, the charitable foundation "Friends of the Owasso Police Department" (FOOP) was
established with the mission of providing moral support to the police staff, increasing community
awareness, supporting crime prevention initiatives, and raising funds for needed equipment.
FOOP has been invaluable to police operations with contributions purchasing several K -9s, bullet
resistant vest covers, hearing protection, lights for rifles, ballistic shields, Kevlar helmets, TASERs,
honor guard uniforms, rifle resistant vests, cameras, rifle tripods, investigative equipment, medical
kits, and provided funding for a construction project at the firearms range. The safety of officers
and their capability to serve Owasso's citizens have been greatly enhanced from the tireless
efforts of FOOP. The foundation relies on the benevolence of individual citizens and Owasso
businesses in its fundraising efforts. The donations by citizens and businesses are a great example
of community partnership in crime prevention and support for the police department. In all,
FOOP has donated over $150,000.00 to the Owasso Police Department for aforementioned
items.
In December 2022, the Owasso Police Department received a $7,500.00 grant from the
American Kennel Club (AKC) to be used towards the purchase a new K -9 to replace K -9 "Mo ",
who is slated for retirement this year. To cover the portion of the purchase not funded by the
AKC grant, FOOP has once again offered assistance through a generous donation of $6,500.00.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Friends of Owasso Police Foundation
and approval of a budget amendment in the General Fund increasing estimated revenue and
increasing the appropriation for expenditures in the Police Services Budget by $6,500.00.
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Deputy Chief of Police
SUBJECT: American Kennel Club Reunite K9 Grant
DATE: June 16, 2023
BACKGROUND:
The Owasso Police Department (OPD) currently has four (4) K -9 teams, with dogs and handlers
assigned to patrol shifts as well as the school resource officer program. In March 2023, K-9 "Helo"
passed away due to a medical issue during training. The cost to purchase and train a
replacement K -9 will be approximately $13,000.00.
The American Kennel Club Reunite Grant is sponsored by the United States Police Canine
Association, providing funds to law enforcement agencies to be used towards the purchase and
training of K-9's. In 2022, OPD applied for and received a $7,500.00 grant to be used for replacing
retiring K-9 "Mo ". Shortly after Helo's passing, OPD again applied for the AKC Reunite Grant. On
June 5, 2023, staff was notified that OPD had been awarded $7,500.00. OPD would be responsible
for the remaining balance of $6,500.00 for the purchase.
FUNDING:
Funding for the remaining balance not covered under the grant is available in the Police Services
Budget.
RECOMMENDATION:
Staff recommends acceptance of the American Kennel Club Reunite Grant and approval of a
budget amendment in the General Fund increasing estimated revenue and increasing the
appropriation for expenditures in the Police Services Budget by $7,500.00.
sd
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Deputy Chief of Police
SUBJECT: American Kennel Club Reunite K9 Grant
DATE: June 16, 2023
BACKGROUND:
The Owasso Police Department (OPD) currently has four (4) K -9 teams, with dogs and handlers
assigned to patrol shifts as well as the school resource officer program. In March 2023, K -9 "Helo"
passed away due to a medical issue during training. The cost to purchase and train a
replacement K -9 will be approximately $13,000.00.
The American Kennel Club Reunite Grant is sponsored by the United States Police Canine
Association, providing funds to law enforcement agencies to be used towards the purchase and
training of K -9's. In 2022, OPD applied for and received a $7,500.00 grant to be used for replacing
retiring K -9 "Mo ". Shortly after Helo's passing, OPD again applied for the AKC Reunite Grant. On
June 5, 2023, staff was notified that OPD had been awarded $7,500.00. OPD would be responsible
for the remaining balance of $6,500.00 for the purchase.
FUNDING:
Funding for the remaining balance not covered under the grant is available in the Police Services
Budget.
RECOMMENDATION:
Staff recommends acceptance of the American Kennel Club Reunite Grant and approval of a
budget amendment in the General Fund increasing estimated revenue and increasing the
appropriation for expenditures in the Police Services Budget by $7,500.00.
TO: The Honorable Mayor and City Council
FROM: Carly Novozinsky, Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 16, 2023
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
with the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. An
increase in total appropriations in a fund requires City Council approval.
The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority
(OPGA), are required to prepare an annual budget and submit a copy to the City as
beneficiary of the Trust. However, there are no further requirements such as a legal restriction on
spending.
GENERAL FUND SALES TAX REVENUE AND TRANSFER:
Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three
cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the
sales tax, less payback agreements, back to the General Fund and transfers one cent of the
sales tax, less debt service, to the Capital Improvements Fund.
The General Fund sales tax collections for the year are projected to total approximately $33.8
million, which is more than the budgeted revenue. Due to the excess sales tax revenue in the
General Fund, the sales tax transfers to and from the OPWA Fund will exceed budget.
PROPOSED ACTION:
A budget amendment in the amount of $1,500,000 is requested to allow for the transfer of
unexpected tax revenues and to ensure compliance with the voter - approved sales tax
ordinance.
AMBULANCE SERVICE FUND REVENUE AND EXPENDITURES:
The Ambulance Service Fund receives revenue from ambulance billings from the Owasso Fire
Department. During the current fiscal year, more ambulance runs were completed than
expected, and revenue collected in the Ambulance Service Fund exceeds budget. Revenue is
projected to exceed budget by approximately $60,000.
The City of Owasso contracts with Mediclaims, Inc. for ambulance billing services. According to
the contract, the City pays Mediclaims, Inc. ten percent of monthly ambulance billing receipts.
Since revenue has exceeded budget, so have expenses directly related to ambulance billing
services.
Supplemental Appropriations
Page 2
PROPOSED ACTION:
A budget amendment in the amount of $6,000 is requested for expenses related to ambulance
billing services.
RECOMMENDATION:
Staff recommends approval of budget amendments increasing estimated revenues and
appropriations for expenditures in the following amounts:
• General Fund $1,500,000
• Ambulance Service Fund $ 6,000
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and
other funds has been developed and was transmitted for City Council review on May 9, 2023.
The proposed budget was discussed during the May and June City Council Worksessions.
Printed copies of the proposed budget have been available for public viewing at City Hall, on
the City's website, and at the Owasso Public Library. Resolution 2023-12 provides for the
adoption of a fiscal year budget for the City of Owasso, Oklahoma.
PUBLIC HEARING:
On May 24, 2023, a legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 6, 2023. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. There were no citizen
comments provided.
RECOMMENDATION:
Staff recommends approval of Resolution 2023 -12, adopting the Fiscal Year 2023 -2024 Budget for
the General Fund and Other Funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2023-12
TO: The Honorable Mayor and City Council
FROM: Carly Novozinsky, Finance Director
SUBJECT: Resolution 2023-12, FY 2023 -2024 Annual Operating Budget
DATE: June 15, 2023
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and
other funds has been developed and was transmitted for City Council review on May 9, 2023.
The proposed budget was discussed during the May and June City Council Worksessions.
Printed copies of the proposed budget have been available for public viewing at City Hall, on
the City's website, and at the Owasso Public Library. Resolution 2023 -12 provides for the
adoption of a fiscal year budget for the City of Owasso, Oklahoma.
PUBLIC HEARING:
On May 24, 2023, a legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 6, 2023. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. There were no citizen
comments provided.
RECOMMENDATION:
Staff recommends approval of Resolution 2023-12, adopting the Fiscal Year 2023-2024 Budget for
the General Fund and Other Funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2023-12
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2023-12
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2023 -2024 FOR THE GENERAL FUND AND OTHER FUNDS AS
ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF
EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act
(the Act); and
WHEREAS, A budget for the fiscal year ending June 30, 2024 (FY 2023-2024) consistent with the Act
has been prepared: and
WHEREAS, The Act provides for the City Manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the some fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days
prior to the start of the fiscal year in compliance with the Act; and
WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the Public
Hearing on June 6, 2023, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT:
SECTION ONE (1): The City Council of the City of Owasso does hereby adopt the FY 2023-
2024 Budget with total resources available in the amount of $112,802,198 and total
fund /departmental appropriations in the amount of $115,721,367; legal appropriations are
hereby established as shown on "Attachment A" for each fund and department; and,
SECTION TWO (2): The June 30, 2023, encumbrances and unexpended appropriation
balances for capital projects in the Vision Recapture Fund, the Half -Penny Sales Tax Fund, the
Capital Improvements Fund, the Ambulance Capital Fund, the Park Development Fund, the
Stormwater Management Fund, the Federal Grants Fund and the Capital Improvement Grants
Fund be hereby re- appropriated to the same funds, accounts and for the same purposes for
Fiscal Year 2023 -2024 unless the project or purpose is designated or declared closed or
completed, provided that fund balances in each respective fund is equal to or greater than
the amounts to be re- appropriated; and,
SECTION THREE (3): The Sinking Fund Schedules for June 30, 2023, and Sinking Fund Estimate
of Needs for Fiscal Year Ending June 30, 2024, are hereby approved to be Filed with the County
Excise Board; and,
SECTION FOUR (4): The effective date of this Resolution shall be July 1, 2023
PASSED AND APPROVED this 20th day of June 2023.
ATTEST:
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Attachment A
Resolution 2023 -12
City Resolution No. 2023 -12
ATTACHMENT "A"
BUDGET SUMMARY - FISCAL YEAR 2023 -2024
Awrooriation by Fund & Department
General Fund Municipal Court $ 411,777
General Fund Managerial 1,211,104
General Fund Finance 942,367
General Fund Human Resources 627,144
General Fund General Government 682,242
General Fund Information Technology 1,324,626
General Fund Building Maintenance 639,746
General Fund Community Development 1,007,062
General Fund Police Services 8,690,191
Half Penny Sales Tax Fund Police Services 2,575,505
General Fund Police Communications 351,543
General Fund Animal Control 303,211
General Fund Fire Services 5,780,000
Half Penny Sales Tax Fund Fire Services 3,827,284
General Fund Emergency Preparedness 150,472
General Fund Engineering 1,061,253
Half Penny Sales Tax Fund Streets 3,072,650
General Fund Stormwater 717,748
General Fund Cemetery 119,842
General Fund Parks 1,461,607
General Fund Recreation & Culture 583,666
General Fund Community Center 514,629
General Fund Historical Museum 39,897
General Fund Economic Development 173,000
General Fund Strong Neighborhoods 17,221
General Fund Interfund Transfers Out 36,671,642
Ambulance Service Fund Ambulance Operations 3,041,815
Ambulance Capital Fund Ambulance Operations 158,188
E -911 Fund Police Communications 1,714,522
Cemetery Care Fund Cemetery 1,850
Emergency Siren Fund Emergency Preparedness 10,000
Juvenile Court Fund Juvenile Court 11,456
Hotel Tax Fund Economic Development 98,000
Hotel Tax Fund Strong Neighborhoods 238,074
Stormwater Management Fund Stormwater 2,827,958
Federal Grants Fund Interfund Transfers Out 3,458,450
Opioid Settlement Fund General Government 164,307
Tax Incremental Financing Fund TIF Interfund Transfer Out 509,617
Vision Tax Fund Vision Streets Projects 4,483,314
Park Development Fund Capital Projects 20,000
Capital Improvement Grants Fund Capital Projects 159,895
Capital Improvements Fund Capital Projects 16,340,000
City Garage Fund Vehicle Maintenance 897,812
Self- Insurance Fund General Government 8,528,665
Sinking Fund General Government 100,015
Total Appropriations $115,721,367
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Chris Garrett, Assistant City Manager
Resolution 2023-13, Amendment to Owasso Tax Increment Financing District No. 1
Policy Guide
June 16, 2023
BACKGROUND:
In April 2017, City Council approved Resolution 2017-01, approving the Policy Guide for the
implementation of the Owasso Redbud District Project Plan Increment District No. 1 and the
formula for determining the sales tax increments generated from the Increment District.
Negative effects of the Pandemic and the policies and restrictions implemented to manage
spread of the COVID-19 virus prompted City Council to approve Resolution 2021-10, amending
the Policy Guide to extend the period of time where developers may receive assistance in
development financing of 12% of the hard costs of construction on the developer's property.
The amendment extended the deadline for project completion for the 12% in development
assistance from June 30, 2021 to June 30, 2023.
Currently, there are three development projects underway in the TIF District that are not
expected to be completed by June 30, 2023, and are subject to a reduction in their respective
development assistance. These three projects are:
• 5th Avenue Business Park, LLC (5fh Avenue and Owasso Expressway)
• New Age Homes, LLC Residential Quadplex (414 South Birch Street)
• SAHO Properties, LLC Veterinary Wellness Center and Pet Resort (401 West 2nd Avenue)
PROPOSED RESOLUTION:
All of these projects have experienced delays in construction, primarily due to material or labor
shortages, and staff is proposing relief to the investors by means of an extension to the deadline
for 12% assistance. Staff proposes a six -month extension for the 12% development assistance,
changing the deadline for project completion from June 30, 2023 to December 31, 2023.
RECOMMENDATION:
Staff recommends approval of Resolution 2023-13.
ATTACHMENT:
Resolution 2023-13
Owasso Redbud District Project Plan Increment District No. 1 Policy Guide
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2023-13
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING AN AMENDMENT TO
THE POLICY GUIDE FOR IMPLEMENTATION OF THE OWASSO REDBUD DISTRICT PROJECT
PLAN AND INCREMENT DISTRICT NO. 1, CITY OF OWASSO
WHEREAS, the City of Owasso, Oklahoma ( "City "), pursuant to the Oklahoma Local Development
Act, 62 O.S. §850, et seq. ( "Act "), adopted Ordinance 1093, effective December 20, 2016, approving
the Owasso Redbud District Project Plan ( "Project Plan ") and establishing Increment District No. 1,
City of Owasso, a sales fax and ad valorem increment district ( "Increment District "); and
WHEREAS, the purpose of the Project Plan is to help the City achieve its development objectives
by authorizing the appropriate and necessary public support and assistance for the development
and enhancement of the area surrounding Main Street, known as the Redbud District ( "Project
Area "), as a special and unique place within Owasso, a place to live, work, shop, and play; and
WHEREAS, the Project Plan supports the City's efforts to achieve its development objectives,
improve the quality of life for its citizens, stimulate private investment, and enhance the tax base,
thereby making possible investment that would be difficult without the adoption of the Project Plan
and the apportionment of incremental ad valorem and sales tax revenues; and
WHEREAS, the Project Plan authorizes the allocation of incremental revenues to an
apportionment fund to be used to pay authorized Project Costs, including public infrastructure,
facilities, and improvements, and assistance in development financing; and
WHEREAS, in order to provide guidance regarding the allocation of assistance in development
financing authorized by the Project Plan, the City approved Resolution 2017 -01 on April 4, 2017,
adopting the Policy Guide for the implementation of the Project Plan and Increment District No. 1,
and a subsequent amendment to the Policy Guide with Resolution 2021 -20 on June 15, 2021; and
WHEREAS, the Policy Guide details the procedures and requirements for providing assistance in
development financing through three categories of such assistance, including Development
Project Assistance, Small Business Enhancements, and Employment Generation Assistance (all as
defined in the Policy Guide); and
WHEREAS, the Policy Guide explains that financial assistance under the Development Project
Assistance category may be available at varying levels for projects, depending on the amount of
construction costs, based on the date of completion of such projects; and
WHEREAS, the Policy Guide in Section III(A) (5) specifically states the following:
1. For projects completed by June 30, 2023, the maximum amount of assistance in development
financing that a developer may receive is 12% of hard costs of construction of improvements
on such developer's property.
2. For projects completed between July 1, 2023 and June 30, 2025, the maximum amount of
assistance in development financing that a developer may receive is 10% of hard costs of
construction of improvements on such developer's property.
3. For projects completed between July 1, 2025 and June 30, 2029, the amount of assistance in
development financing that a developer may receive is 8% of hard costs of construction of
improvements on such developers property.
4. For projects completed after June 30, 2029, through the end of the life of Increment District
No. 1, the amount of assistance in development financing that a developer may receive is 6%
of hard costs of construction of improvements on such developer's property.
Resolution 2023-13
Page t of 2
WHEREAS, many developers within the Project Area have experienced project delays due
to material or labor shortages; and
WHEREAS, it is appropriate to extend the dates of completion of construction relevant to
Development Project Assistance in Section III (A)(5) of the Policy Guide to account for these delays
and to promote the continued implementation of the Project Plan and development within the
Project Area.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT:
Section One: Section III (A) (5) of the Policy Guide is hereby amended to read as follows:
For projects completed by December 31, 2023, the maximum amount of assistance in
development financing that the developer may receive is 127o of hard costs of the construction of
improvements on the developer's property. For projects completed between January 1, 2024 and
June 30, 2025, the maximum amount of assistance in development financing that the developer
may receive is 10% of hard costs of the construction of improvements on the developer's property.
For projects completed between July 1, 2025 and June 30, 2029, the maximum amount of
assistance in development financing that the developer may receive is 8% of hard costs of the
construction of improvements on the developer's property. For projects completed offer June 30,
2029 through the end of the life of the Increment District, the maximum amount of assistance in
development financing that the developer may receive is 6% of hard costs of the construction of
improvements on the developer's property. The issuance of a Certificate of Occupancy by the
City shall determine project completion.
Project Completion
December 31,
June 30,
June 30,
End of
2023
2025
2029
Increment District
Percentage of Construction
12%
10%
8%
6%
Costs
Section Two: City staff is further directed to utilize the Policy Guide as hereby amended for the
implementation of the Project Plan and Increment District No. 1.
Section Three: Except as amended by this Resolution, the Policy Guide and the authorizations and
directions made by Resolutions 2017 -01and Resolutions 2021-10 are ratified and
confirmed.
Section Four: City staff is hereby authorized to take such actions as may be necessary or
appropriate, including making minor amendments and revisions to the Policy Guide,
as amended by this Resolution, applications, and forms for administrative purposes,
to implement this approval and the provisions of the Policy Guide, as amended.
PASSED AND APPROVED this _ day of June, 2023.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Resolution 2023-13
Page 2 of 2
Approved April 4, 2017 by Resolution 2017-01
Amended June 5, 2021 by Resolution 2021-10
POLICY GUIDE
For the Implementation of the
OWASSO REDBUD DISTRICT PROJECT PLAN
INCREMENT DISTRICT NO. 1, CITY OF OWASSO
PREPARED BY:
THE CITY OF OWASSO, OKLAHOMA
1904
OF THE
POLICY GUIDE
I. Introduction
The City of Owasso, Oklahoma ( "City'), consistent with the Oklahoma Local Development Act, 62
O.S. §850, et seq., on December 20, 2016, through the adoption of Ordinance 1093, approved
the Owasso Redbud District Project Plan ( "Project Plan ") and established Increment District No.
1, City of Owasso ( "Increment District "). The goal of the Project Plan is to develop the area
surrounding Main Street, known as the Redbud District, achieve the City's development
objectives, improve the quality of life for its citizens, stimulate private investment, and enhance
the tax base. The Increment District allows the City to support public and private projects using
incremental growth in property and sales taxes. The Project Plan authorizes the allocation of
incremental revenues to a special fund to be used to pay authorized Project Costs, including
public infrastructure, facilities, and improvements, and assistance in development financing.
The Project Plan defines the boundaries of the Project Area and the Increment District. The
Increment District is the area where incremental revenues generated by new development are
collected. The Project Area is the area where those incremental revenues can be spent. The
Project Area and Increment District are coextensive and are depicted in Exhibit A.
This Policy Guide outlines the goals and objectives of the Project Plan and Increment District, and
describes generally how assistance in development financing may be provided by allocation of
tax increment revenues to assist development projects, small businesses, and job generation
projects. Nothing contained in this Policy Guide binds or obligates the City or the Owasso Public
Works Authority (OPWA). Should the provisions of a development agreement or contract
approved by the City Council or the OPWA deviate from the provisions of the Policy Guide, the
development agreement or contract will control.
II. Objectives of the Project Plan
The goal of the Project Plan is to encourage development of the City's original downtown, now
known as the Redbud District, into a special and unique place within the City; a place for residents
and visitors to live, work, shop, and play. The Increment District will support public and private
projects. The City's objectives include:
• Achieve the development goals and objectives for the Redbud District contained in the
Downtown Master Plan, the Downtown Overlay District Plan, and the GrOwasso 2030
Land Use Master Plan.
• To preserve and enhance the tax base and make possible investment, development, and
economic growth that would otherwise be difficult without the project and the
apportionment of incremental ad valorem and sales tax revenues.
• To support the creation of attractive, high - quality, and viable mixed -use developments to
draw residents and visitors.
1
• Where appropriate, to support the development, improvement, and /or expansion of light
industry to increase employment.
• To encourage existing property and business owners in the Redbud District to invest, and
to attract new investment and business to the Project Area.
To provide start -up and incubatorspace to new and expanding businesses and to promote
small- business - friendly opportunities for innovation and collaboration in the Project Area.
• To stimulate and promote the Redbud District as a walkable, vibrant destination.
• To provide a public benefit through the construction of public infrastructure and
improvements to allow for development to occur in the area.
All ad valorem and sales tax increment generated in the Increment District is available to (1)
reimburse the City or other public entities for expenditures made towards Public Infrastructure,
Facilities, and Improvements, (2) provide assistance in development financing through
Development Project Assistance, Small Business Enhancements, and Employment Generation
Assistance, and (3) pay Implementation and Administration. The City has a strong preference for
utilizing incremental revenues for public infrastructure and improvements, including those
aspects of private developments that provide a public benefit through the creation or
enhancement of the public space, building facade, or street front presence, and encouragement
of walkability and access throughout the Project Area.
Ill. Assistance in Development Financing
There are three eligible categories of assistance in development financing: (A) Development
Project Assistance, (B) Small Business Enhancements, and (C) Employment Generation
Assistance. Assistance in development financing is not available for the development of single -
family homes or for entities seeking assistance related to a property that is exempt from paying
property taxes.
A. Development Project Assistance
1. Development Project Assistance may be available to a developer proposing to
develop on vacant property within the Increment District or significantly renovate or rehabilitate
an existing structure on property within the Increment District. To be considered for
Development Project Assistance, such investment must be in an amount of more than
$200,000.00 based upon the hard costs of the construction of the improvements. The developer
must own the property that it is seeking to develop or renovate. To be eligible for Development
Project Assistance, projects must follow design and density standards as adopted by the City in
the Downtown Overlay District Plan, attached as Exhibit B.
2
2. A developer seeking Development Project Assistance must submit an application
to an Application Review Committee, made up of representatives of the following: the City
Manager's Office, the Finance Department, the Economic Development Department, the City
Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit C. The Application Review Committee will review the application for
compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the
qualifications of the applicant, including financial capacity and experience, and recommend
appropriate performance parameters and requirements.
3. Upon recommendation by the Application Review Committee that the proposed
development is eligible to receive Development Project Assistance, a development agreement
between the applicant and the OPWA will be presented to the applicant. The development
agreement will obligate the developer to make ad valorem payments on the property and to
meet certain density and design criteria consistent with this Policy Guide and the Downtown
Overlay District Plan. The development agreement will detail the incremental revenues available
to pay the assistance in development financing and the timeline upon which they will be paid,
subject to availability. Upon review and discussion regarding the terms of the development
agreement, the development agreement will be provided to the OPWA for its consideration.
Upon approval by the OPWA of the development agreement, assistance in development
financing will be provided as detailed in the development agreement and described here,
provided there is no default under the development agreement.
4. For projects receiving Development Project Assistance with construction costs
over $4,000,000, the developer may be required to enter into a covenant imposing a minimum
ad valorem payment or payment in lieu of taxes for the life of the Increment District. The
minimum ad valorem payment will be based on the hard costs of the construction of
improvements. The covenant shall run with the land and shall provide that, should the amount
billed by the County Assessor be less than the agreed upon minimum ad valorem payment, such
additional amount may be billed by the OPWA.
5. For projects completed by June 30, 2023, the maximum amount of assistance in
development financing that the developer may receive is 12% of hard costs of the construction
of improvements on the developer's property. For projects completed between July 1, 2021 and
June 30, 2025, the maximum amount of assistance in development financing that the developer
may receive is 10% of hard costs of the construction of improvements on the developer's
property. For projects completed between July 1, 2025 and June 30, 2029, the amount of
assistance in development financing that the developer may receive is 8% of hard costs of the
construction of improvements on the developer's property. For projects completed after June
30, 2029 through the end of the life of the Increment District, the amount of assistance in
development financing that the developer may receive is 6% of hard costs of the construction of
3
improvements on the developer's property. The issuance of a Certificate of Occupancy by the
City shall determine project completion.
Project
June 30, 2023
June 30, 2025
June 30, 2029
End of
Completion
Increment District
Percentage of
12%
10%
8%
6%
Construction Costs
6. The hard costs of the construction of improvements on a project will be
determined and verified by the Application Review Committee prior to the payment of any
Development Project Assistance. The receipt of Development Project Assistance is conditioned
upon the developer's payment of taxes on its property and upon an increase in taxable value of
the property. The amount available for Development Project Assistance for a project is limited
based on the amount of incremental revenues generated by the project. Development Project
Assistance will not be available until the project is completed and incremental revenues
generated by the project are received. There is no guarantee of the availability and timing of
funds for Development Project Assistance.
B. Small Business Enhancements
1. Beginning July 1, 2019, Small Business Enhancements may be available to any
retail, restaurant, or personal service small business within the Increment District proposing to
enhance the exterior of the structure in which the business is located, provide streetscape
improvements, enhance signage or access, or otherwise improve the appearance of the exterior
of the business. To be eligible for Small Business Enhancements, projects must follow design and
density standards as adopted by the City in the Downtown Overlay District Plan, attached as
Exhibit B.
2. A Small Business Enhancement may be provided to assist in improvements and
appearances of the physical exterior or exterior elements of the property where the business is
located. Examples of such improvements include, but are not limited to, new or upgraded
exterior signage, new exterior paint, art installation, landscape improvements, window orawning
improvements, accessibility improvements, streetscape improvements, sidewalk improvements,
parking additions or improvements, the installation of an outdoor seating or gathering space, or
other visual improvements to the property. A Small Business Enhancement is a 50% match of
the cost of the approved improvements. The applicant will be reimbursed by the OPWA at the
completion of the approved improvements for 50% of the actual amount expended on the
approved improvements. The amount of the reimbursement will not exceed $1500.00.
Documentation of all reimbursable expenses related to the improvements and physical
confirmation of improvements must be provided before reimbursement occurs.
4
3. A business seeking a Small Business Enhancement must submit an application to
an Application Review Committee, made up of representatives of the following: the City
Manager's Office, the Finance Department, the Economic Development Department, the City
Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit D. The Application Review Committee will review the application for
compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the
proposed enhancements, and recommend appropriate performance parameters and
requirements.
4. Upon recommendation by the Application Review Committee that the proposed
improvement is eligible to receive a Small Business Enhancement, a business enhancement
agreement between the applicant and OPWA will be presented to the applicant. The business
enhancement agreement will provide for assistance in development financing as authorized by
the Project Plan. Upon review and discussions regarding the terms of the business enhancement
agreement, the business enhancement agreement will be provided to the OPWA for its
consideration. Upon approval by the OPWA of the business enhancement agreement, assistance
in development financing will be provided as detailed in the business enhancement agreement
and as described here.
C. Employment Generation Assistance
1. Employment Generation Assistance may be available to light industrial businesses
in support of the creation or expansion of jobs. Employment Generation Assistance may be
available to provide start -up or incubator space to new and expanding businesses to promote
small- business - friendly opportunities for innovation and collaboration in the Project Area. The
amount of assistance in development financing will be determined based upon several factors,
including but not limited to, number of jobs created, need for public assistance, overall private
investment, and impacts upon the community.
2. A business seeking Employment Generation Assistance must submit an
application to an Application Review Committee, made up of representatives of the following:
the City Manager's Office, the Finance Department, the Economic Development Department, the
City Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit E. The Application Review Committee will review the application for
compatibility with the Project Plan, evaluate the proposed job generation opportunities and
impacts on the community, and recommend the amount of assistance in development financing
to be provided, as well as appropriate performance parameters and requirements.
3. Upon recommendation by the Application Review Committee that the proposed
project is eligible to receive Employment Generation Assistance, an agreement between the
applicant and the OPWA will be presented to the applicant. The agreement will provide for
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assistance in development financing as authorized by the Project Plan. Upon review and
discussions regarding the terms of the agreement, the agreement will be provided to the OPWA
for its consideration. Upon approval by the OPWA of the agreement, assistance in development
financing will be provided as detailed in the agreement and as described here. Employment
Generation Assistance will not be available until the agreed upon performance terms in the
agreement have been reached. There is no guarantee of the availability and timing of funds for
Employment Generation Assistance.
IV. Glossary of Terms
Terms used throughout this Policy Guide are further defined as follows:
Assistance in Development Financing — Public funds provided to a developer pursuant to an
approved agreement with OPWA to assist in a project. Assistance in Development Financing is
provided only for projects that are determined, in the City's and /or OPWA's discretion: (1) to
meet the City's approved development goals and objectives for the Project Area, as expressed
from time to time in the City's plans and policies, and (2) to provide adequate consideration and
public benefit in return for the public investment.
Hard Costs of the Construction of Improvements —The actual and direct construction costs of the
material, labor, and improvements associated with a development. Such costs exclude
developer's fees and other soft costs, including but not limited to architectural, engineering,
financing, and legal fees, and other pre- and post- construction fees and expenses.
Increment District —The area from which increment is generated. For purposes of the Project
Plan, the Increment District and the Project Area are the same.
Increment — The ad valorem increment is the ad valorem revenue in excess of the revenue
generated by the base assessed value of the Increment District (as determined by the Tulsa
County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue
attributable to increases in the value of property within the Increment District. The sales tax
increment is a portion of the City's sales taxes generated within the Increment District, to be
determined by a formula to be approved by resolution of the Owasso City Council in accordance
with the Oklahoma Local Development Act.
Light Industrial Business — A business that manufactures products for end users. Products may
include, but are not limited to, shoes, clothing, furniture, electronics, lights, hardware, and
household items.
Oklahoma Local Development Act —The law passed by the Oklahoma Legislature to implement
Section 6C of Article X of the Oklahoma Constitution, which empowers the governing bodies of
cities, towns, and counties to apportion tax increments to help finance the public costs of
economic development. 62 O.S. §850, et seq.
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Owasso Redbud District Project Plan —The document approved by the City Council of the City of
Owasso on December 20, 2016, by the adoption of Ordinance 1093, that established Increment
District No. 1, City of Owasso, pursuant to and consistent with the Oklahoma Local Development
Act.
Proiect Area — The area within which project activities occur. For purposes of the Project Plan,
the Project Area and the Increment District are the same.
Small Business — A business that is independently owned and operated by an individual from or
entity incorporated in Oklahoma that has fewer than 20 employees (full -or part -time) at the time
of the submission of an application seeking a Small Business Enhancement.
Start -up or Incubator Space — A below- market rate office available for lease to help create and
grow new businesses. Such space may provide common support and services among many
businesses in an effort to reduce overhead and operational costs.
EXHIBIT A
Map of Project Area and Increment District
Exhibit A
EXHIBIT B
Downtown Overlay District Plan
SECTION 860.5 DOWNTOWN OVERLAY DISTRICT
860.5.1 GENERAL DESCRIPTION
It is the purpose and intent of the Downtown Overlay District to provide enhanced
standards to protect and enhance the unique characteristics of the Main Street, 76`h
St and downtown areas. Overlay Districts may also be used to protect or facilitate a
particular design theme established through specific architectural styles or periods, or
to protect or facilitate site plan conventions such as setbacks that are both minimums
and maximums.
860.5.2. PURPOSE
• Encourage sustainable development that will become a long term asset to
Owasso.
• Promote economic growth and redevelopment of the downtown Owasso area.
• Encourage residential development as part of commercial development and to
replace blighted properties on the fringe of the downtown area with new and
higher - density residential.
• Encourage the development of office space through staridatone and mixed -use
development. Office space is encouraged at a higher- density and multi -story
structures.
• Giving special attention to landscaping, buffering, signage, lighting and
building setbacks in those districts identified as needing special attention.
• Giving special attention to the existing architectural style or to the style that is
planned, so as to create an easily identifiable area in those areas identified as
architecturally significant.
• Promote the history of Owasso.
• Encourage quality, attractive and unique architecture.
• Implement the Downtown Development District as described in the 2030
GrOwasso Land Use Master Plan and 2001 Downtown Master Plan.
• Create a vibrant arts and entertainment district.
• Create an area where development can be accomplished at a higher- density
than allowed in any other commercial and residential areas of Owasso.
• Attract new businesses and retain small businesses in the downtown area.
• Revitalize Main Street and create a true Main Street environment.
• Establish regulations that protect the investment of existing and new
businesses from unattractive, non - compatible uses.
• Ensure the area is visually pleasing, sustainable, and developed in a
coordinated fashion.
• Ensure a high quality of development that wilt ultimately generate an
economically enhanced and pedestrian friendly area for Owasso.
• Follow the principals of the Quality of Life Initiative and the GrOwasso 2030
Land Use Master Plan.
• Encourage locally -owned and Made In Oklahoma businesses
860.5.3 DOWNTOWN OVERLAY DESIGNATED
A. BOUNDARY MAP
The boundaries of the attached map (figure 1) depicts the proposed
Downtown Overlay Area. All properties within the depicted boundaries
are subject to the rules and regulations within this chapter and the
Owasso Zoning Code
B. MAP AMENDMENTS
No change in the boundary of the Downtown Overlay District shall be
authorized, except by the City Council pursuant to the procedures
outlined in Chapter 13, Amendments.
2
Downtown Overlay District Boundaries
1" = 376 ft
Downtown Overlay Map
860.5.4 PERMITTED USES
The base zoning districts of properties fully or partially within the designated
overlay district shall not be affected except as noted in this chapter. All
applicable regulations for use, yard, area, tot dimensions, utility placement,
and landscaping shall be those specified for each district, including planned
unit development (PUD) stipulations.
A. USE RESTRICTIONS
1. In AG districts, only existing agricultural uses shall be permitted to continue
and be subject to all applicable standards and regulations in Section 300-
330. No Specific Use Permits shall be issued for any land zoned AG and no
new AG uses or businesses shall be allowed.
2. In each zoning district, all uses respective to that district shalt be
permitted by right or with the issuance of a Specific Use Permit, except for
those listed below in Section 860.5.4 (A)4.
3. Allowed Uses. Any by right use or those issued with a Specific Use Permit
(SUP) shall be permitted within the Downtown Overlay, unless otherwise
restricted in this section. All uses shall be defined by the most recent
version of the NAICS (North American Industry Classification System) book.
4. Encouraged Uses:
• Retail Uses
• Cafes Et Sidewalk cafes
• Restaurants (preferred locally or Oklahoma -owned restaurants)
• Pub /Bar Et Grill /Wine Bar
• Personal Services (salon, barber shop, florist, health store, etc)
• Mixed Use (ground floor retail with offices or residential above)
• Office space
• Coffee shop
• Boutiques
• Art gallery
• Small theatre or music -venue
• Bookstore
• Antique store
• Farmers Market
• Arts Et Crafts Studios
• Yoga /Fitness Studio
• Small corner store with basic goods
• Bakery /Artisan Foods
• Entertainment Venues
5. The following By -Right and Specific Use Permit uses shall be prohibited in
the Downtown Overlay District.
• Industrial Uses except in the IH and IM Zoning District
• Any new agricultural uses or businesses
Agricultural implement sates
Aircraft sales
Animal and Poultry Raising
Appliance store and repair
Arena
Auctioneer
Auto Rental
Auto Sales
Auto wash
Bait Shop
Bindery
Boat and Recreational Vehicle sates
Bottled Gas Sales
Cabinet Maker
Camper Sales
Casino /Gaming Center
Cemetery
Cesspool Cleaning
Chick hatchery
Concrete Construction Service
Construction equipment sates
Convenience Store
Disinfecting Services
Drag strip
Drive -in theatre
Exterminating services
Fairgrounds
Fence construction company
Fuel oil sales
Gas Service Station
Gas Station
Go -kart track
Golf Driving range
Halfway house
Janitorial service
Juvenile Delinquency Center
Kennel (as primary use)
Landfill
Lumber yard
Mini - storage warehouses (as a primary use)
Monument sales
Motor vehicle repair and tire shops
Motorcycle Sales
Oil Well Drilling and Cleaning Establishment
Outdoor Kennels (not a part of veterinary or grooming business)
Outdoor Recreation including amusement parks
Outdoor storage of any kind as the principal use
• Plastic material sales
• Portable building sales
• Portable storage
• Power Plant
• Pre - Release Center
• Race tracks (animal or vehicle)
• Sexually- oriented businesses
• Shooting range (outdoor)
• Taxidermist
• Truck rentals
• Truck stop
• Vending sales and service
• Woodworking shop
• Wrecker Yards
B. NON - CONFORMING USES
Non - conforming properties and /or uses, which existed as of the date
these regulations became effective, shalt be allowed to continue in the
same manner after the effective date of these regulations. However,
such non - conforming properties and /or uses shall be subject to these
regulations if feasible when:
1. A property owner requests any zoning change;
2. The principle use on the property is discontinued for a period of six
(6) calendar months;
3. The property is destroyed or significantly altered (60% or greater);
4. Enlargements or improvements are made to the structures on the
property that increase the gross square footage by 25%
C. EXISTING USES
1. SINGLE FAMILY RESIDENTIAL - The Downtown Overlay shall not affect
existing single family residential uses. Said uses may continue to exist
in perpetuity until such time as they are redeveloped or rezoned for
another use.
2. PREVIOUSLY APPROVED PROJECTS OR DEVELOPMENT - Any project
or development that has approved development plans or had plans
submitted and under review prior to the effective date of this section
shall not be required to comply with these regulations. Previous
approvals remain valid unless the approval date lapses or changes are
made to previous approvals. This shall refer to site plans, building
plans, Planned Unit Developments or Specific Use Permits submitted
prior to the effective date of this section. Said project shall still be
required to comply with the zoning regulations in effect at that time.
An approved plat shall not constitute approval of a project. The
Administrator shall determine if a project meets these criteria.
860.5.5 LANDSCAPE REQURRMENTS
Development and or redevelopment shall comply with Chapter 20 of the
Owasso Zoning Code whenever possible. Smaller and unique developments
shall provide a landscape plan that shall be approved by the Administrator.
860.5.6 GENERAL REQUIREMENTS
A. All development shall follow City of Owasso procedures and requirements
described in Section 2, General Provision, except as noted in this Section.
B. Architectural details and /or drawings shall be submitted to the
Community Development Department at the time of site plan submittal.
Architectural plans shall depict architectural details outlined in this
Section and consist of:
1. Preliminary renderings or drawings of building elevations plus typical
cross sections to clearly define the character of the project and to
ensure these provisions are met; and
2. Clearly described exterior building materials to indicate compliance
with this Section. The Administrator shall review the proposed
building materials for compliance.,
860.5.7 BUILDING AND SITE DESIGN STANDARDS
A. BUILDING ENTRANCE
Primary building entrances shall be clearly defined, and shall be recessed
or framed by a sheltering element such as an awning, arcade, overhang,
or portico (in order to provide weather protection for pedestrians). Public
entrances flush with the building wall with no cover are discouraged.
Awnings are encouraged.
Awning Standards
• Awnings for a building fa4ade shalt be of compatible color, look, shape
and height.
• Canvas or acrylic materials are encouraged. Aluminum, wood, or
plastic awnings are prohibited.
• The store name may be painted on the awning (subject to review and
approval of the administrator).
• Awning hardware shall not be visible.
• Awnings shalt provide vertical clearance of no less than 8 feet above
sidewalks.
• Awnings are not allowed to overhang over vehicular traffic ways.
B. OFF STREET PARKING
Off street parking areas are encouraged to be located to the side or rear
of buildings or in the interior of a block whenever possible. Properties
along Main Street shall be required to have the building located along the
front property line. Loading areas shall be located behind the main
building and screened in accordance with Chapter 20. ALL parking lots,
drives, aisles and other elements shall comply with Chapter 9 of the
Owasso Zoning Code.
C. BUILDING SETBACK
It is the intent of this chapter to enhance and preserve the character of
the overlay by promoting parking area placement to the rear of lots or
along the sides of buildings and bring visually pleasing building
architecture to the street, therefore building setbacks along public street
frontage may be eliminated with a zero (0) foot setback when possible.
Provisions for public sidewalks shall always be made. Public spaces for
dining and display are encouraged between the building frontages and the
public sidewalk, as long as a six (6) foot clear path of travel is maintained
at all times. Side setbacks shall not be required, so long as buildings
meet all building codes and fire rating standards.
D. OUTDOOR SPACE
Outdoor seating areas, fountains, plazas, courtyards and other elements
are encouraged to create a unique, interesting and walkable downtown
area.
E. SIDEWALKS
All buildings, parking areas, public spaces, amenity features, and
adjoining developments of similar use, shall be linked with sidewalks.
Sidewalks shall be provided along public streets that provide access to the
development. Sidewalks shall be constructed in accordance with the
standards for sidewalks are required as set forth in City of Owasso
Engineering Standards.
EXTERIOR MATERIALS
Exterior building materials shall include brick, glass, split -faced concrete
block, stone, stucco, synthetic stucco, or cement -board or wood siding.
Metal may be used only as accent material, and cumulatively may not
exceed ten (10) percent of the area of any individual exterior wall along
any public street. Pre - fabricated or engineered metal buildings are not
allowed, though metal can be used as a construction material if covered
with one of the allowed materials. These provisions shall not apply to
roofs.
G. ROOF PITCH
Fiat roofs and roofs with a pitch of less than 3:12 require a parapet wall.
Roofs and screening shall comply with the regulations set forth in Chapter
20 of the Owasso Zoning Code. Eaves a minimum of one (1) foot from the
building face shall profile a pitched roof. Roofing for pitched roofs
greater than 6:12 shalt be wood, tile, state, architectural asphalt
shingles, or tow - reflectivity metal (flat or matte finish). No roof shall
cause water to drain or flow directly onto any public way or sidewalk.
Rainwater shall be collected and piped into storm drain systems or
cisterns. Bio- swates, rain gardens or. other LID technics are highly
encouraged.
H. ELECTRICAL AND SERVICES EQUIPMENT
HVAC and similar types of incidental machinery or equipment shall be
screened from view in accordance with Chapter 20. Utility meters,
aboveground tanks, satellite dishes and antennas shall also be screened
from view. Wall - mounted mechanical equipment that extends six inches
(6 ") or less from the outer building watt shall be designed to blend in with
the color and architectural design of the subject building. Unless a waiver
is authorized by the City Council, all electrical and telephone lines and
wires including, but not limited to, street lighting, shalt be placed
underground. Feeder and other major transmission lines may remain
overhead. All utility installation shalt conform to the City's adopted
Technical Standards and Specifications. All utility service tines shalt be
located underground when feasible. This shall not apply to existing uses
or single- family homes.
WALL ARTICULATION
Facades shall have a recognizable "base" consisting of (but not limited to):
walls, ledges, sills, integrally textured materials (such as stone or other
masonry), integrally colored and patterned materials, or planters.
Facades shall also have a recognizable "top" consisting of (but not limited
to): cornice treatments with integrally textured materials (other than
colored "stripes" or "bands "), sloping roofs (with overhangs and brackets),
or stepped parapets. All sides of a building and any accessory structure
shall utilize materials and design characteristics consistent with those of
the front facade. In order to prevent large flat expanses of featureless
exterior walls, structures having single walls exceeding twenty five feet
(25') in length shall incorporate one or more of the following features at
least every twenty five feet (25') in length
1. Changes in color, graphical patterning, changes in texture, or
changes in material
2. Projections, recesses, and reveals, expressing structural bays or
other aspects of the architecture with a minimum change of
plane of twelve inches (12 ")
3. Windows and fenestration
4. Gable projections
5. Horizontal /vertical breaks
6. Other similar techniques
M. SIGNAGE
Signs shall be permitted in accordance with Chapter 18 of the Owasso
Zoning Code, with the following exceptions:
1. Pole signs in this district are not allowed.
2. Signs are encouraged to be attached to buildings and located on the
face of buildings. All signs not attached to buildings should be of
monument form and constructed of materials that complement the
main building(s).
3. All signs not attached to buildings shall be set in a landscaped bed.
4. Maximum height for signage not attached to a building shall be six (6)
feet.
5. Full video message boards and signs are prohibited within the
Downtown Overlay District.
6. Larger and multi - tenant developments shall be allowed to use the
Unified Sign Permit process and are encouraged to do so.
7. Signage overhanging the public sidewalk shall be allowed where
building faces are adjacent to property lines. Signs shall be at least
eight (8) feet above the sidewalk and shall require a sign permit. (see
figure below).
8. All signs not attached to buildings should be of monument form and
constructed of materials that complement the main building(s).
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N. BUILDING ORIENTATION
All primary buildings on lots or tracts with frontage on streets within the
District, especially Main Street and E 76th St N. are encouraged to be
oriented towards the street. If any such building is on a lot or tract with a
second frontage, it shall have equally detailed and prominent facades,
constructed of equally high quality materials, facing both the primary
street and the secondary street. All buildings are encouraged to be
oriented towards the front of the lot, with parking tots towards the rear
or alongside buildings.
O. COMMERICIAL DRIVE THROUGH LANES
Drive -thru facilities are discouraged in the district. If drive -thru facilities
are constructed as a part of the principal use, they shall be
architecturally integrated with the main building.
P. SCREEENING OF REFUSE COLLECTION AND LOADING AREAS
Refuse collection areas shall be screened in accordance with Chapter 20.
In order to reduce the visual and acoustic impacts of these functions on
adjacent properties and public streets, non - enclosed service, storage, and
off - street loading areas shall be screened with opaque sight - obscuring
walls and /or fences of between six feet (6') and eight feet (8') in height
made of durable materials. Screening materials shall be the same as, or
of equal quality to, the materials used for the primary building and
Landscaping.
Q. MIXED USE DEVELOPMENTS
Buildings in the District are encouraged to contain ground floor retail or
restaurant spaces. Multi -story buildings are encouraged, with a mix of
uses (office, retail /commercial, residential).
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Residential uses above commercial spaces are encouraged and shall be
allowed by -right in this district, subject to meeting adopted fire and
building code requirements.
R. SIDEWALK UTILIZATION
Sidewalk cafes and room for sidewalk retail sales outside of businesses is
encouraged. A minimum of six (6) feet of public travel path shall be
maintained at all times and sidewalk business shalt not impede this travel
area at any time. Businesses shall be required to carry insurance for
sidewalk space that holds the City of Owasso harmless and submit site
plans for outside activity for approval by the City.
S. PARKING
1. Parking shall be designed in accordance with the Zoning Code.
2. The Administrator may waive or alter parking requirements on unique
tots on a case -by -case basis.
3. Multi - family developments shall provide at least one parking space
per unit and are encouraged to meet current parking standards. The
Community Development Administrator shall determine parking
requirements.
4. Public parking is encouraged with any new developments and can be
counted towards parking requirements (except residential parking
minimums). Developers shalt work with the City to review and design
public parking arrangements.
5. If on street parking is present or permitted on adjacent streets, said
parking spaces may be considered to meet or augment parking
requirements. An inventory of such spaces shalt be made and reviewed
against the parking needs of other businesses in the vicinity.
T. MULTI - FAMILY DEVELOPMENT
Individual multi - family developments in excess of six (6) units shall
proceed through the rezoning and PUD process in accordance with the
Zoning Code. For mufti- family developments of six (6) units or less, the
project shall only be required to rezone to the appropriate multi- family
district (unless already zoned commercial) and proceed through
administrative site plan review. Alt additional standards shalt be met.
U. RESIDENTIAL DEVELOPMENT
Residential redevelopment is encouraged, with mixed -use, multi - family,
townhome, triplex and duplex development. 1 and 2- family residential
development shall be allowed on any residentially -zoned lot.
Development of up to 6 dwelling units shall be allowed by -right on any
commercially zoned lot.
V. STORMWATER DETENTION
Detention shall only be required on new development that increases the
impervious area. All detention requirements shalt be determined by the
Owasso Public Works Department. These requirements shall not be
applicable to residential dwellings up to 6- units.
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W. FLOOR AREA RATIO (FAR)
There shall be no Floor Area Ratio (FAR) requirements in the district.
X. AMENITIES
1. Smaller multi - family developments shall not be required to meet the
amenity requirements established in the PUD Chapter of the Zoning
Code. Amenities should be placed internally when possible in larger
multi- family developments (workout room, rec room, pool area, etc.),
unless said amenities are made available to the public.
2. Commercial developments are encouraged to provide public
amenities whenever possible (benches, fountains, play areas, plaza
areas, etc.)
Y. EXCESS RIGHT -OF -WAY (ROW)
When development occurs along public rights -of -way that have excess
ROW (ex. Non - arterials with 70' ROW width), closing of the public ROW
shall be encouraged where possible. An alternative is to provide public
parking stalls in these areas. Closing of right -of -way shall be subject to
approval of the Owasso Public Works Department
Z. ADMINISTRATIVE REVIEW
Unless cited within this chapter or another section of the Owasso Zoning
Code, review of these guidelines shall be performed at the Administrative
level. The Administrator and /or his designee may approve variations to
the regulations set forth in this chapter or alternate treatments, so long
as the intent of the ordinance is met.
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EXHIBIT C
Development Project Assistance Application
OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1
ASSISTANCE IN DEVELOPMENT FINANCING
DEVELOPMENT PROJECT ASSISTANCE APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. The information requested is necessary to
conduct a thorough financial and economic analysis of the proposed project. Please include any
supplemental information, as may be necessary for purposes of analysis.
I. Applicant /Owner Information
Name of Applicant:
Title:
Address:
Contact Information
Address:
Phone Number(s):
Email(s):
Name of Business:
Type of Business (LLC, LP, etc.):
Contact Information for Key Project Participants:
II. Project Site Information
Address of Project Site:
Attach Map(s) of Project Site
Legal Description of Project:
1
April 4, 2017
Square Footage and Dimensions of Project Site:
Existing Zoning of Project Site:
Description of Existing Improvements:
III. Project Information
Name of Project:
Description of Project:
Market and Financial Feasibility of Project:
Public Improvements Necessary for Project:
Project Costs
Construction Costs:
Architectural and Engineering Fees:
Other Professional Fees:
Developer Fee:
TOTAL:
IV. Financial Information
Proposed Sources of Funds
Permanent Financing:
Equity:
Public Funds:
April 4, 2017
Other:
Attach the following documents:
Balance Sheet, dated December 31 of past year and current year -to -date
Income Statement, past calendar year and current year -to -date
Cash Flow Statement, past calendar year and current year -to -date
Project Development Pro Forma
Tenant Occupancy Schedule
Letters of Intent and /or Contracts
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
EXHIBIT D
Small Business Enhancement Application
OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1
ASSISTANCE IN DEVELOPMENT FINANCING
SMALL BUSINESS ENHANCEMENT APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. Please include any supplemental information, as
may be necessary for purposes of analysis.
Business Name:
Address:
Contact Person /Owner:
Phone Number:
Email:
What are the proposed improvements to the property?
What dollar amount are you requesting?
What is the proposed total cost of the improvements? (Please provide any quotes for materials,
supplies, labor as an attachment to this application.)
What is the source(s) of funds that is available to complete the improvements and match the
amount you are requesting?
1
April 4, 2017
What impact would the proposed improvements have on your business? (increased customer
traffic, increased sales, visibility, ability to add a new product or service, etc.)
Why do you believe the proposed improvements are a worthy endeavor for your business?
Is this property owned by someone other than the applicant? If yes, please attach letter from
property owner agreeing to allow requested improvements to occur.
Please attach any additional information (pictures, schematics, documentation, quotes,
accompanying information, etc.) with the application.
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
EXHIBIT E
Employment Generation Assistance Application
OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1
ASSISTANCE IN DEVELOPMENT FINANCING
EMPLOYMENT GENERATION ASSISTANCE APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. Please include any supplemental information, as
may be necessary for purposes of analysis.
1. Applicant Information
Business Name:
Type of Business (LLC, LP, etc.):
Address:
Contact Person /Owner:
Phone Number:
Email:
II. Project Information
Name of Project /Business:
Description of Project /Business:
Market and Financial Feasibility of Project /Business:
Public Improvements Necessary for Project /Business:
Projected Number of New Jobs:
April 4, 2017
Description of New Jobs:
Description of the Need for Public Assistance:
Impact of Project on Existing Business:
Impact of Project /Business on Community:
Please attach any additional information (pictures, schematics, documentation, accompanying
information, etc.) with the application.
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: First Responders Support Services (FRSS) Renewal Agreement
DATE: June 16, 2023
BACKGROUND:
July 2017, the City of Owasso entered into an agreement with First Responder Support Services,
PLLC (FRSS) for behavioral health services for Emergency Responders. The fiscal year -to -date
statistics through April 2023, reflect a continued usage of services, with 64 active clients, 23 of
which were new participants, for a total of 708 direct service (counseling) hours. This matches
active clients from the same time last year and is a 7% increase in direct service hours. In addition
to providing ongoing counseling services, FRSS has provided in- person training for Police and Fire
supervisors during this current year.
FUNDING:
The cost to continue services for Fiscal Year 2023 -2024 will be $51,010.44, which has been included
in the Fiscal Year 2023 -2024 budgets for the Police Department, Half -Penny Sales Tax Fund and the
Fire Department, Half -Penny Sales Tax Fund. Current annual costs are $39,238.80, and have not
been increased since the fiscal year2020 -2021 renewal. The increase in cost is based on utilization.
FIRST RESPONDER SUPPORT SERVICES:
Approval of the Master Services Agreement with FRSS will continue the following services:
• Unlimited number of hours of self- referred counseling services for Firefighter Medics, Police
Officers, Police civilian personnel, and their immediate family members
• Annual education and /or training services
• Consultative services, including but not limited to, Critical Incident and PeerSupport Teams
RECOMMENDATION:
Staff recommends approval of the Master Services Agreement with First Responder Support
Services, PLLC, of Tulsa, Oklahoma, in the amount of $51,010.44, and authorization to execute all
necessary documents.
ATTACHMENT:
FRSS Master Services Agreement
MASTER SERVICES AGREEMENT
This Master Services Agreement ( "Agreement") is made and entered into as of
, by and between the CITY OF OWASSO, OKLAHOMA, a municipal
corporation, 200 S. Main, Owasso, Oklahoma, 74055 ( "City") and, FIRST RESPONDER SUPPORT
SERVICES, PLLC a Professional Limited Liability Company, 1612 Harvard, Tulsa, Oklahoma 74112
( "FRSS ").
RECITALS
A. City desires to contract with FRSS as an independent contractor to provide certain ongoing
behavioral health services to the City of Owasso Police and Fire Departments [ "Department(s) "].
B. FRSS desires to contract with City to provide such behavioral health services as more fully
described below.
In consideration of the recitals and the representations, warranties and covenants set forth in this
Agreement, the parties hereby agree as follows:
SECTION I — SERVICES PROVIDED BY FRSS:
a. FRSS shall make available the following professional behavioral health services to the
Departments (the "Services "):
1. Counseling Services. Counseling Services, including but not limited to behavioral
health counseling, provided to individuals, married couples, and children (10 years of age
or older) on a self - referred basis for all Departments' employees and their "Immediate
Family Members" (defined below) on an as- needed, voluntary basis, whether the request
for counseling is initiated by an individual Department employee or Immediate Family
Member. Such Counseling Services shall not be limited to job - related behavioral health.
For the purposes of this Agreement, "Immediate Family Member" means the spouse or
child of the Departments' employee, and "child" or "children" means a child naturally
born, legally adopted or a stepchild, but not a foster child, of the Departments' employee.
For an Immediate Family Member who is age 9 or under, parent consultation and referral,
or referral only, may be provided by FRSS. FRSS does notprovide mandatory counseling,
disability determination or fit for -duty evaluations.
2. Training Services. Training Services will be provided to the Departments upon
request, up to 16 hours for each Department annually. This includes, but is not limited to
education on stress management, critical incident and peer support, communication, and
management skills training.
3. Consultative Services. Consultative Services will be provided to the Departments
such as consultation to the Peer Support Team and/or administrative personnel.
b. Each individual employee, consultant, or independent contractor of FRSS providing the Services
hereunder will be appropriately licensed by the State of Oklahoma, or under proper supervision in the
process of obtaining such licensure and possess the educational qualifications and certificates
appropriate for the Services provided.
C. FRSS agrees to make itself reasonably available to the Departments to render Services, and as
may be required in order to perform the Services; provided, however, FRSS shall not be obligated to
devote its full time and attention to providing these Services and shall be free to engage in other
activities. The Departments acknowledge and agree that FRSS reserves the right to reschedule Services
as FRSS deems appropriate in its sole discretion within a reasonable period of time.
d. FRSS may withhold Counseling Services to particular individuals, married couples, and children
who otherwise may be eligible on the basis of non - compliance, inability to treat due to FRSS' clinical
recommendation for a higher level of care or specialty treatment.
SECTION II — INITIAL TERM AND METHOD OF RENEWAL:
a. Initial Term. This Agreement shall become binding on the date the Agreement is fully executed.
Services to begin July 1, 2023, and terminate on June 30, 2024, unless renewed.
b. Renewal Terms. This Agreement may be renewed from year to year subject to annual fiscal
appropriations by the mutual written agreement of the parties. Such writing shall set forth any adjustment
in Services to be provided and the consideration to be paid for such Services during the following year.
SECTION III — METHOD OF PAYMENT:
In consideration for the Services provided to the Departments, the City shall pay to FRSS for the
period July 1, 2023, to and including June 30, 2024, the total sum of $51,010.44 in two payments of
$25,505.22 due on July 15, 2023, and January 15, 2024, or twelve equal payments in the amount of
$4,250.87 due monthly with the first payment due on July 15, 2023.
SECTION IV — INSURANCE AND INDEMNITY:
a. FRSS shall procure and maintain during the term of this Agreement professional liability
insurance. Upon City's request, FRSS shall furnish a certificate of insurance, which shall indicate the
nature of the insurance carried and the amount of coverage.
b. FRSS agrees to release, defend, protect, indemnify, and hold harmless City from and against all
damages, losses, claims, costs, reasonable attorney fees, or other expenses ( "Damages ") arising from or
related to the performance of the Services to the extent such liability is caused by the negligent act, error,
or omission of FRSS. Nothing in this paragraph shall make FRSS liable for any Damages to the extent
caused by the City.
C. City agrees to release, defend, protect, indemnify, and hold harmless FRSS from and against all
damages, losses, claims, costs, reasonable attorney fees, or other expenses, to the extent such liability is
caused by the negligent act, error, or omission of City. Nothing in this paragraph shall make City liable
for any Damages to the extent caused by FRSS.
d. Under no circumstances shall either party be liable to the other for any special, consequential,
indirect, incidental or punitive damages of any kind or character, including but not limited to loss of
profits or business interruption.
SECTION V — CANCELLATION AND TERMINATION:
Either party may cancel and terminate this Agreement without cause by giving thirty (30) days written
notice to the other.
SECTION VI — AUTHORIZATION; COMPLIANCE WITH LAWS:
a. City represents and warrants that it has full power and authority to execute and deliver this
Agreement and to perform City's obligations hereunder. The execution, delivery, and performance of
2
this Agreement by City have been duly authorized by all necessary City action, and no further action is
necessary on the part of City for City to execute and deliver this Agreement and to consummate and
perform its obligations hereunder. This Agreement has been duly executed and delivered on behalf of
City and constitutes the legal, valid, and binding obligation of City, enforceable against City in
accordance with its terms. The execution and delivery of this Agreement by City does not conflict with
or violate any judgment, order, decree, statute, law, ordinance, rule or regulation applicable to City.
b. FRSS shall comply with all applicable federal and state laws and regulations, including such
laws and regulations regarding the confidential and secure treatment of individually identifiable health
information. No "protected health information" or "individually identifiable health information" as
contemplated by the Health Insurance Portability and Accountability Act (HIPAA) shall be exchanged
by the parties whatsoever.
SECTION VII — INDEPENDENT CONTRACTOR STATUS:
The relationship between City and FRSS created by this Agreement is that of an independent contractor.
FRSS will be acting in the capacity of an independent contractor, and its employees, consultants and /or
subcontractors are not and will not be deemed to be employees of the City and the parties shall conduct
themselves so as to maintain this independent contractor status. Nothing herein will be construed to
constitute an association, joint venture or partnership between the parties or to impose any liability
attributable to such a relationship upon either party.
SECTION VIII — MISCELLANEOUS:
a. This Agreement has been made and executed in and shall be construed and enforced according
to the laws of the State of Oklahoma, without regard to choice of law or conflict of law principles.
b. Neither party shall assign this Agreement without the prior written consent of the other party,
provided that nothing contained in this paragraph shall prevent FRSS from employing such independent
consultants, associates and subcontractors as FRSS may deem appropriate to assist FRSS in the
performance of the services hereunder.
C. This Agreement constitutes the entire agreement between the parties and supersedes all previous
agreements and understandings, written or oral, to the extent they relate in any way to the subject matter
hereof.
d. This Agreement is between City and FRSS and creates no right in or duties to any other person
or entity. No person or entity is or shall be deemed a third -party beneficiary of this Agreement.
e. This Agreement may be amended only by a written instrument signed by both parties.
f. Any notices required or permitted to be given hereunder shall be in writing and are deemed to
be effective (1) when personally delivered, or (2) on the third day after being mailed by registered or
certified mail, return receipt requested and postage prepaid and addressed as follows:
To FRSS: First Responder Support Services, PLLC
1612 S. Harvard Ave.
Tulsa, OK 74112
Attn: Dana L. Mugavero, Managing Member
To CITY: City of Owasso
200 S. Main
Owasso, OK 74055
Attn:
Either party may, at any time, designate any other address by giving written notice to the other party.
g. Any and all disputes and claims that arise as a result of this Agreement the resolution of which
are not otherwise provided forherein shall be settled by the parties first through negotiation, then through
mediation and if necessary finally by binding arbitration in accordance with the rules of the American
Arbitration Association. The ruling of the arbitrator(s) will be final and binding on both parties. Each
Party hereby agrees that any and all such dispute resolution will take place in Tulsa, Oklahoma. Each
party shall each be responsible for its own costs and expenses incurred in connection with the resolution
of such dispute, including without limitation any fees and expenses of its counsel and each shall bear 50
percent of the cost of any mediator or arbitrator.
h. This Agreement may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall be deemed to be one and the same agreement. A signed copy of this
Agreement delivered by facsimile, e-mail or other means of electronic transmission shall be deemed to
have the same legal effect as delivery of an original signed copy of this Agreement.
1. FRSS will provide an anonymous report of Services on an annual basis and the Departments
may request an anonymous report of Service utilization at any time throughout the tern of this
Agreement, and such will be provided within a reasonable amount of time.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth
above.
..City„
City of Owasso,
a Municipal Corporation
By:
Title:
"FRSS"
First Responder Support Services, PLLC
By`
Dana L. Mugavero
Managing Member
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: Resolution 2023 -14, International Association of Fire Fighters - Fiscal Year 2023 -2024
Contract
DATE: June 16, 2023
BACKGROUND:
Last March, the City and the International Association of Fire Fighters (IAFF) negotiating teams
began meeting regarding the Fiscal Year 2023 -2024 contract. After several sessions, tentative
agreements have been reached on all contract articles except Compensation. Without City
Council action, the current contract with the IAFF will expire June 30, 2023.
The City Council has the option to approve a resolution implementing the portions of the contract
that have tentative agreements, and agreeing to continue the compensation and pay plan
portion of the contract as is, which would allow step increases to continue on anniversary date.
Approving a resolution continuing the agreed upon portions of the contract, implementing the
agreed upon changes, and continuing compensation step increases on anniversary date shows
good faith on the City's part.
Changes that would be implemented with adoption of the proposed Resolution are:
• Step and longevity increases will continue as scheduled
• Uniforms issued would be increased as follows: short sleeve Class C shirts, from 6 to 10;
sweatshirts, from 1 to 2; elimination of a pullover jacket; addition of a gear bag; and 2
name plates.
• Providing for reimbursement for courses leading to a Master's Degree in Fire Science, or
approved related field.
• Modifying Physical Fitness Test Step Mill option, and eliminate the abdominal
circumference portion of the Physical Fitness Test.
RECOMMENDATION:
Staff recommends approval of Resolution 2023 -14, implementing Tentative Agreements and
Memorandum of Agreement between the City of Owasso and the International Association of
Fire Fighters Local #2789.
ATTACHMENTS:
Resolution 2023 -14
Memorandum of Agreement
Tentative Agreements
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2023-14
A RESOLUTION TO IMPLEMENT TENTATIVE AGREEMENTS BETWEEN THE CITY OF OWASSO AND
THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL #2789
WHEREAS, the City of Owasso and the IAFF Local #2789 are engaged in bargaining for a Collective
Bargaining Agreement for FY 2023-2024, which will be a successor agreement to the FY 2022 -2023 Collective
Bargaining Agreement; and
WHEREAS, the parties have not yet completed a successor agreement to the FY 2023 -2024
Collective Bargaining Agreement; and
WHEREAS, the City of Owasso desires to implement articles of the contract with tentative
agreements through June 30, 2024, which does not include Article 20 Compensation, unless prior to that
date the agreement is legally modified by a successor agreement through collective bargaining and /or
arbitration as set forth within Oklahoma Statutes Title 11, §51 -101 seq.
WHEREAS, the City of Owasso and the IAFF Local #2789 have not agreed upon an across the board
increase, the City of Owasso and the IAFF Local #2789 agree that the compensation provisions currently
provided for in Article 20, Compensation, and the Appendix A Pay Plan, of the FY 2022 -2023 Collective
Bargaining Agreement shall continue unchanged through June 30, 2024, unless prior to that date the
agreement is legally modified by a successor agreement through collective bargaining and /or arbitration
as set forth within Oklahoma Statutes Title 11, §51 -101 seq., allowing eligible employees to receive step
increases on their anniversary dates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that
the provisions of the tentative agreements for FY 2023 -2024, which does not include Article 20
Compensation, as signed by the parties from March 2023, through June 30, 2023, as permissible within the
confines of Oklahoma law, will continue to be observed by the City until June 30, 2024 unless a successor
agreement is placed into effect through collective bargaining and /or arbitration as set forth within
Oklahoma Statutes Title 11, §51 -101 seq.; and
NOW, BE IT FURTHER RESOLVED, that the compensation provisions currently provided for in Article 20,
Compensation, and the Appendix A Pay Plan, of the FY 2022 -2023 Collective Bargaining Agreement, as
permissible within the confines of Oklahoma law, will continue to be observed by the City unchanged until
June 30, 2024 unless a successor agreement is placed into effect through collective bargaining and /or
arbitration as set forth within Oklahoma Statutes Title 11, §51 -101 seq., allowing eligible employees to
receive step increases on their anniversary dates.
NOW, BE IT FURTHER RESOLVED, this agreement shall expire on June 30, 2024, unless prior to that date
the Collective Bargaining Agreement is legally modified by a successor agreement through collective
bargaining and /or arbitration as set forth within Oklahoma Statutes Title 11, §51 -101 seq., or unless extended
in writing by the parties.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
APPROVED this 20th day of June, 2023.
Kelly Lewis, Mayor
TO: SHANE ATWELL, PRESIDENT
IAFF LOCAL #2789
FROM: WARREN LEHR
CITY MANAGER
SUBJECT: MEMORANDUM OF AGREEMENT
CONTINUING PAY PLAN AND STEP INCREASES FOR FY 2023 -24
DATE: June 8, 2023
The City and the IAFF agree that the compensation provisions currently provided
for in Article 20, Compensation, and the Appendix A Pay Plan, of the FY 2022 -2023
Collective Bargaining Agreement, will continue to be observed by the City
unchanged until June 30, 2024 unless a successor agreement is placed into effect
through collective bargaining and /or arbitration as set forth within Oklahoma
Statutes Title 11, §51 -101 seq., allowing for eligible employees to receive step
increases on their FY 2023 -24 anniversary date.
For the City of Owasso
Date
NO CHANGE ARTICLES
ARTICLE 1
PURPOSE OF AGREEMENT
ARTICLE 5
AUTHORITY AND TERM
ARTICLE 7
PREVAILING RIGHTS
ARTICLE 9
BARGAINING UNIT RIGHTS AND SECURITY
ARTICLE 11
REGULAR AND SPECIAL MEETINGS
ARTICLE 12
ORGANIZED MEAL PROGRAM
ARTICLE 14
HOURS AND TIME EXCHANGE
ARTICLE 15
PERSONNEL REDUCTION
ARTICLE 16
STAFFING
ARTICLE 17
SAFETY AND HEALTH COMMITTEE
ARTICLE 19
DUES CHECK -OFF
ARTICLE 22
VACATIONS AND HOLIDAYS
ARTICLE 23
SICK LEAVE
ARTICLE 26
INSURANCE
ARTICLE 28
SUCCESSORS AND ASSIGNS
ARTICLE 29
SAVINGS CLAUSE
ARTICLE 30
LONGEVITY
ARTICLE 31
RETIREMENT AND PENSION
ARTICLE 32
PHYSICAL FITNESS PROGRAM
ARTICLE 33
DRUG & ALCOHOL TESTING
APPENDIX B
PAY ITEMS REMOVED FROM CONTRACT IN PRIOR YEARS
APPENDIX D
EDCUATION/TRAINING REPAYMENT AGREEMENT
ARTICLE 2
RECOGNITION
The Employer recognizes the Union as the exclusive bargaining agent for all employees
of the Fire Department, except the Fire Chief, one designated Administrative Assistant, civilian
employees, and probationary employees.
ARTICLE 3
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation
of both parties to undertake affirmative action to insure that applicants or employees are treated
without regard to race, color, religion, sex, sexual orientation, gender identity, national
origin, status of Union membership, or political affiliations. Specifically, pursuant to Equal
Employment Opportunity Commission Guidelines, each party is obligated to take positive
action in affording equal employment, training and promotional opportunities to all members,
as required by Title VII of the Civil Rights Act of 1964, as amended. Additionally, nothing in
this Agreement shall be interpreted as diminishing the obligation of both parties to comply with
the provisions of the Fair Labor Standards Act, or any duly adopted Department of Labor
Regulations promulgated thereunder.
Section 2. In the event that any portion of this Agreement unintentionally conflicts
with the Employeroe capability to be in compliance with said Acts, the EEOC Guidelines and
Department of Labor Regulations will be overriding to that portion of this agreement.
ARTICLE 4
GENDER CLAUSE NEUTRALITY CLNvaC
±Gender<A word importing one gender only shall extend and be app ied to both all
genders.
ARTICLE 6
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. The Union recognizes the prerogative of the Employer to operate and
manage its affairs in all respects and in accordance with its responsibilities, and the powers or
authority which the Employer has not officially abridged, delegated, granted or modified by this
Agreement are retained by the Employer, and all rights, powers and authority the Employer had
prior to the signing of this Agreement are retained by the Employer, and remain exclusively
without limitation within the rights of the Employer.
Section 2. Except as may be limited herein, the Employer retains the right in
accordance with the Constitution, the laws of the State of Oklahoma, and the Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated thereunder:
A. To determine Fire Department policy, including the rights to manage the affairs of
the Fire Department in all respects, except as stated above;
B. To assign working hours, including overtime;
C. To direct the members of the Fire Department, including the right to hie,
terminate, suspend, discipline, promote or transfer any Firefighter;
D. To determine the table of organization of the Fire Department, including the right
to organize and reorganize the Fire Department and the determination of job
classifications and ranks based upon duties assigned;
E. To determine the safety, health and property protection measures for the Fire
Department;
F. To allocate and assign work to Fire Fighters within the Fire Department;
G. To be the sole judge of the qualifications of applicants and training of new
employees;
H. To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
I. To establish and enforce Fire Department rules, regulations and orders;
J. To introduce new, improved or different methods and techniques of operation of
the Fire Department or change existing methods and techniques;
K. To determine the amount of supervision necessary;
L. To control the departmental budget; and
M. To take whatever actions may be necessary to carry out the mission of the employer
in situations of emergency.
ARTICLE 8
PROHIBITION OF STRIKES
Section 1. During the term of this Agreement, the Union agrees to a prohibition of
any job action;; i.e., strikes, work slowdowns, mass absenteeism, or being a party to such
activities. The Union shall not be in breach of Agreement where the acts and actions
enumerated above are not caused or authorized by the Union.
Section 2. Upon notification confirmed in writing by the Employer to the Union
that certain of its members are engaged in a job action, the Union shall immediately, in
writing, order such member to cease the job action and return to work at once. and The Union
shall provide the Employer with a copy of such an order. Additionally, a responsible officer
of the Union shall publicly order all employees participating in a job action to cease such
action.
Section 3. Nothing contained in this Article shall be construed to limit, impair, or
affect the right of the Union or any other member of the bargaining unit to the expression or
communication of a view, grievance, of complaint, ee opinion' or any matter related to
conditions or compensation of employment or their betterment so long as the same does not
interfere with the full, faithful and proper performance of duties of employment.
ARTICLE 10
PERSONNEL FILES
Section 1. It is agreed that with all materials concerning investigation, complaints,
reprimands, counseling sessions for violations of any rules, regulations or policies, that might
be considered detrimental to the employeeos position advancement or future with the
Department, that are to be placed in the employeeos personnel file, that the Employer shall
notify said employee of such action and the employee shall be given the proper opportunity to
appeal such action before it becomes a part of his personnel file.
Section 2. A L':..te firefighter shall be allowed to review his personnel file
under supervision at any reasonable time upon written request to the Fire Chief.
Section 3. Recognizing that disciplinary actions provide a basis for training and
counseling and are not meant to perpetually penalize an employee, the following procedure is
hereby established:
Procedure
A. Employees may request that disciplinary actions be sealed according to the following
schedule:
1. Written reprimands and notice of oral reprimands with no recurrence after one
(1) year may be sealed.
2. Suspensions three (3) days or less than three (3) days, without recurrence, after
two (2) years.
3. Suspension more than three (3) days, without recurrence, after two (2) years.
4. Disciplinary probation after two (2) years from the termination of such
probation if no other disciplinary action has occurred during that period.
B. Written Requests for sealing of disciplinary actions should be directed to the office of
the Fire Chief.
C. The Human Resources Department shall be notified in all cases where sealing of
disciplinary action is taken, and City Personnel file copies will be sealed or destroyed
accordingly.
D. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step
raise, transfer, special requests, modification of duty, vacation selection, application for
other employment, or against any other action the employee may take for his personal
improvement or betterment.
10
ARTICLE 10
PERSONNEL FILES
(Continued)
E. Once sealed, the file shall not be opened unless the employee request such unsealing;
however, the employee may review investigative reports pertaining to the actions; or at
the discretion of the Fire Chief who may deem it necessary to the employee's welfare
to do so; but, in any case, the employee is to be notified of the opening of the sealed file
and the reason therefore.
F. Upon request, all unfounded, exonerated, not sustained, and no finding complaints will be
immediately removed from the employee's personnel file. Such complaints shall be
sealed and accessed by the City Attorney for pending litigation or for review of similar
complaints which may occur within one (1) year of the original complaint. Such
unfounded, exonerated, not sustained, and no finding complaints will be destroyed after
five (5) years from date of occurrence.
Section 4. All letters of appreciation and/or commendation received by the
department regarding an employee(s) will be given to the appropriate employee(s) within five (5)
business days.
City of Owasso Date
I FF Local #4/89 Date
ARTICLE 13
Section 1. Seniority shall mean the status attained by length of continuous service in
the Fire Department.
Section 2. Where two or more employees have the same employment date, seniority
shall be determined by a hiring list established subsequent to the completion of the hiring
process. When two or more employees will be given the same start date, the Union shall be
provided a copy of the established hiring list prior to the start date.
Section 3. Seniority will be a factor to be considered by the Fire Department in
determining the priority of each member to:
A. Time when compensatory, vacation and holiday time off is granted;
B. Shift assignment; and
C. Anytime overtime is required, whether scheduled or non - scheduled, the first
choice of replacement shall go to another employee meeting the following
criteria:
1. has Has the same duty qualifications;
2. ameag Among those with the same duty qualifications, has the most seniority;
and
3. provides Provides compliance with minimum manning criteria of the
department.
Section 4. Seniority shall be lost upon the occurrence of any of the following:
A. Discharge, if not reversed;
B. Resignation;
C. Ian e3Eeused Unexcused failure to return to work upon the expiration of a formal
leave of absence provided no reasonable excuse is found; and
D. Retirement.
Section 5. Promotion shall be subject to evaluation and examination of job
performance and ability. Seniority will be considered, but will not be the determining factor.
Any bargaining unit member serving in an acting capacity for six (6) or more consecutive
months may be promoted to the vacant position without being subject to a testing procedure, as
long as that employee meets the minimum qualifications for the position. Should a member of
the bargaining unit serve in an acting capacity for six (6) or more consecutive months and not
meet the minimum qualifications, due to budgetary constraints and/or training availability only,
such member may be promoted to the vacant position without being subject to a testing
procedure; provided, the member of the bargaining unit satisfies the minimum requirements for
the position within twelve calendar months from the date of appointment. Otherwise the
14
member shall be demoted to the previous position occupied by the member.
ARTICLE 13
(Continued)
Section 6. Employees demoted as a result of administrative decisions and not based
on discipline, shall be given first consideration should the position reopen and such position
offered, providing however, no unusual discipline problems have occurred between the demotion
and subsequent position opening.
City of Owasso Date
ARTICLE 18
GRIEVANCE PROCEDURES
Section 1. The Union or any employee covered under this Agreement may file a
grievance within ten (10) business days of the alleged occurrence, as hereinafter defined, and
shall be afforded the full protection of this Agreement.
Section 2. Union President, Vice - President, and Union Grievance Committee, as
used hereinafter, shall be understood to mean those persons whose names have been previously
identified, in writing, to the Fire Chief or his designated Administrative Assistant. It is
understood and agreed that the names of such person or persons shall be submitted to the Fire
Chief, or his designated Administrative Assistant, within fifteen (15) working days after such
person or persons are elected and/or appointed.
Section 3. Except for documented verbal counseling or written reprimands, as
defined in Section 5, of this article, any controversy between the Employer and the Union or any
employee concerning the interpretation, enforcement or application of any provision of this
Agreement, concerning any of the terms or conditions of employment contained in this
Agreement, shall be adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or his designated
Administrative Assistant, Said employee and one of the following; Union President,
Vice - President or Grievance Committee Chairman, shall be present at said discussion.
The answer shall be submitted in writing by the Chief or his designated
Administrative Assistant, within five (5) business days to the employee(s) involved
and to the Union President.
B. If the grievance is not settled by the provision of Section 3A, it shall be submitted in
writing to the Union Grievance Committee. Within ten (10) business days from the
written answer rendered by the Chief, or his designated Administrative Assistant, the
Union Grievance Committee shall determine, in their sole discretion and judgett�eaE
Judgment, whether or not a grievance exists within the terms and conditions of this
Agreement.
1. If the Union Grievance Committee finds a grievance does exist, the
Committee shall submit, in writing, the grievance to the Fire Chief for
adjustment, within ten (10) business days of the Chiefs written answer.
2. If the Union Grievance Committee finds a grievance does not exist, no further
proceedings shall be necessary.
21
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
C. The Fire Chief shall submit his answer in writing to the employee involved and to the
Union Grievance Committee within ten (10) business days. If the grievance has not
been settled within that time, it then shall, within ten (10) business days, be sent to the
City Manager for adjustment.
D. The City Manager shall submit his answer in writing to the Fire Chief, the employee
involved, and the Union Grievance Committee within ten (10) business days. If the
City Manager and the Union Grievance Committee have not settled the grievance
within that time, it may be submitted to arbitration. Grievances submitted to
arbitration for adjustment shall proceed as follows:
1. Within twenty (20) calendar days parties shall jointly request a panel of
arbitrators from the Federal Mediation and Conciliation Service.
a. The Employer and/or the Union shall have the option to utilize a board
of three (3) arbitrators in lieu of one (1) arbitrator. The requesting
party shall be responsible for the increase in cost associated with a
three (3) arbitrator panel.
i. The parties shall jointly request a panel of fifteen (15) for a
board of three (3) arbitrators.
ti. The parties shall jointly request a panel of nine (9) arbitrators
for one (1) panel arbitrator.
b. Arbitrators must have NAA affiliation (National Academy of
Arbitrators),
c. The Employer and the Union each may exercise the option to request a
new panel once per arbitration selection process.
2. Within ten (10) business days from the receipt of such said panel, a
representative of the Union and the City shall meet and alternately strike
names until one (1) or three (3) arbitrator(s) remains who shall be selected as
the impartial arbitrator. The party requesting arbitration shall strike the first
name.
3. Upon notification to the Federal Mediation and Conciliation Service of the
selection of the arbitrator(s), and the arbitrator(s) is /are contacted, the date for
the Arbitration Hearing shall be set within ten (10) business days from the
date the arbitrator is notified of his selection.
22
ARTICLE IS
GRIEVANCE PROCEDURES
(Continued)
4. Within twenty (20) business days after the conclusion of the hearing, the
arbitrator(s) shall issue a written opinion, or panel of arbitrators shall be
requested to issue a majority consensus opinion, containing findings and
recommendations with respect to the issues presented. A copy of the opinion
shall be mailed or delivered to the Union and the Employer.
5. With respect to the interpretation, enforcement or application of the provisions
of this Agreement, the decision, findings and recommendations of the
arbitrator shall be final and binding on the parties to this Agreement.
6. The arbitrator(s)' authority shall be limited to the interpretation and
application of the terms of this Agreement and /or any supplement thereof.
The arbitrator(s) shall have no jurisdiction to establish provisions of a new
agreement or variation of a new agreement or variation of the present
Agreement or to arbitrate away, in whole or in part, any provisions or
amendments thereof. This shall not preclude individual wage grievances.
7. The cost of the impartial arbitrator shall be shared equally between the Union
and the Employer. If a transcript of the proceedings is requested, then the
party so requesting shall pay for it.
Section 4. All time limits set forth in this Article may be extended by mutual
consent, but if not so extended, they must be strictly observed. If a party fails to pursue any
grievance within the time limits provided, he shall have no further right to continue the
grievance.
Section 5. Any controversy between the Employer and the Union or any employee
concerning the interpretation, enforcement or application of any provisions of this Agreement,
that resulted in a documented verbal counseling or a written reprimand shall be adjusted in the
following manner:
A. The grievance shall be discussed by the employee with the Chief or his designated
Administrative Assistant. Said employee and one of the following: Union President,
Vice - President or Grievance Committee Chairman, shall be present at said discussion.
The answer shall be submitted in writing by the Chief or his designated Administrative
Assistant, within five (5) business days to the employee(s) involved and to the Union
President.
23
ARTICLE IS
GRIEVANCE PROCEDURES
(Continued)
B. If the grievance is not settled by the provisions of Section 5A, it shall be submitted in
writing to the Union Grievance Committee. Within ten (10) business days from the
written answer rendered by the Chief, or his designated Administrative Assistant, the
Union Grievance Committee shall determine, in their sole discretion and judgement,
whether or not a grievance exists within the terms and conditions of this Agreement.
1. If the Union Grievance committee finds a grievance does exist, the Committee
shall submit, in writing, the grievance to the Fire Chief for adjustment, within
ten (10) business days of the Chief's written answer.
2. If the Union Grievance Committee finds a grievance does not exist, no further
proceedings shall be necessary.
C. The Fire Chief shall submit his answer in writing to the employee involved and to the
Union Grievance Committee within ten (10) business days. If the grievance has not been
settled within that time, it then shall, within ten (10) business days, be sent to the City
Manager for adjustment.
D. The City Manager shall submit his answer in writing to the Fire Chief, the employee
involved, and the Union Grievance Committee within ten (10) business days. If the City
Manager and the Union Grievance Committee have not settled the grievance within that
time, it may be submitted to arbitration. Grievances submitted to arbitration for
adjustment shall proceed as follows:
The parties shall jointly request a panel of nine (9) arbitrators from the Federal
Mediation and Conciliation Service within ten (10) ealendar business days.
a. Arbitrators must have NAA affiliation (National Academy of
Arbitrators).
2. Within ten (10) business days from the receipt of saeh said panel, a
representative of the Union and the City shall meet and alternately strike
names until one (1) arbitrator remains who shall be selected as the impartial
arbitrator. The party requesting the arbitration shall strike the first name.
3. Following the selection of the impartial arbitrator both parties shall submit
cases in writing to the arbitrator and the other party by an agreed upon date. If
parties cannot agree the arbitrator shall set the date.
4. The arbitrator shall be requested to issue a written opinion containing findings
and recommendations with respect to the issues presented, within sixty (60)
calendar days after submission of the case. A copy of the opinion shall be
24
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
mailed or delivered to the Union and the City.
5. With respect to the interpretation, enforcement, or application of the
provisions of the Agreement, the decision, finding, and recommendations of
the arbitrator shall be final and binding on the parties of this Agreement.
6. The arbitrator's authority shall be limited to the interpretation and application
of the terms of this Agreement and/or any supplement thereof. The arbitrator
shall have no jurisdiction to establish provisions of a new Agreement or
variations of the present Agreement or to arbitrate away, in whole or in part,
any provision or amendments thereof.
7. The cost of the impartial arbitrator shall be shared equally between the Union
and the Employer.
Section 6. It is specifically and expressly understood that filing a grievance under
this Article which has as its last step final and binding arbitration, constitutes an election of
remedies and a waiver of any and all rights by both parties, the Union or other representatives of
the party, to litigate or otherwise contest the last answer rendered through the Grievance
Procedure, in any court of other appeal forum.
City of
ARTICLE 21
OVERTIME
Section 1. As a condition of employment, employees may be required to work
overtime because of increased workload, sickness, and absences of other employees or
emergencies. All leave except sick leave shall be considered as actual hours worked for the
purpose of overtime compensation. For the purpose of computation of overtime compensation,
the employee's regular rate of pay shall be deemed to be that as defined by the Department of
Labor Fair Labor Standards Act.
Section 2. Unscheduled Overtime — When an employee is not given at least forty -
eight (48) hours of notification a minimum of three (3) hours at one and one -half (1 1/2) times
the regular rate shall be paid to any member of the bargaining unit who is called back after his
normal tour of duty.
Unscheduled overtime shall first go to an employee in the same rank classification as the
position being filled. If unable to fill with an employee of the same rank classification,
unscheduled overtime will be available to all rank classifications.
Section 3. Scheduled Overtime — When an employee is given at least forty -eight (48)
hours of notification the employee shall be paid overtime pay for actual hours worked at one and
one half (I %) times the regular rate of pay. Time worked thirty (30) minutes prior to or thirty
(3 0) minutes following a scheduled shift would be considered scheduled overtime.
Scheduled overtime shall first go to an employee in the same rank classification as the
position being filled. If unable to fill with an employee of the same rank classification,
scheduled overtime will available to all rank classifications.
Section 4. Emergency Overtime — Overtime needed to combat a catastrophic
emergency situation, such defined herein as being any unexpected disastrous occurrence
requiring response by the Owasso Fire Department in excess of the manpower existing on the
normal duty shift to protect lives and property. This overtime will be approved on a first come
basis by order of arrival and will not be susceptible to seniority, but will be deemed as
unscheduled overtime.
Section 5. Specialty Overtime — Overtime needed that may require specialized team
training or by division may be awarded by the Fire Chief or his/her designee.
Section 6. Administrative Overtime — Overtime needed to develop, initiate, and
complete non - emergency departmental projects and committees. All bargaining unit members
Z. will be notified via e-mail and page of administrative project opportunities. Interested
individuals must respond to the Fire Chief or his/her designee within the designated time period.
Project/committee participation is determined solely by the Chief from those who responded.
(Examples of Administrative Overtime include but are not limited to: Uniform Committee,
Apparatus Committee, EMS Advisory Committee, and Honor Guard).
31
ARTICLE 21
OVERTIME
(Continued)
Section 7. Employees who are on approved holiday, vacation or personal leave shall
not be eligible for mandatory overtime, unless said employee is available.
Section S. Any employee required by the Employer to attend any school, workshop,
or seminar, shall be paid at his hourly current rate of pay for any hours of days that he would
normally be off duty. Pay for normal off duty time will include travel time, attendance time in
the course of the instruction, and return home. Overtime will be paid when overtime
requirements have been met.
Section 4. Employees who work a forty (40) hour work week shall not be eligible for
shift overtime unless no one else has voluntarily requested the overtime.
City of Owasso Date
ARTICLE 24
COURT AND JURY LEAVE
Section 1. Employees who are required to serve as court witnesses or jurors shall be
granted time off, subject to the following rules:
A. An employee subpoenaed to testify in a court action not arising out of the
performance of his duty, involving the federal, state, or municipal government,
shall not receive his regular salary, but may use annual leave or be granted a leave
of absence without pay for the length of such service.
B. An employee serving such duty shall present to his supervisor the original
summons or subpoena from the court and, at the conclusion of the duty, a signed
statement from the clerk of the court showing the actual dates of attendance at
court.
C. An employee serving on jury duty or subpoenaed to testify in a court action
arising out of the performance of his duty, involving the federal, state, or
municipal government, shall be paid his normal rate of pay for that period or the
amount paid by the court, whieh ever whichever is greater. For the purpose of
this article, the normal rate of pay shall include "scheduled overtime" pay.
ARTICLE 25
UNIFORMS
Section 1. The Employer shall purchase and replace Employer designated uniforms
when, in the opinion of the Fire Chief, such uniforms have fallen below the acceptable level of
appearance.
Section 2. It is understood that the Employer will provide to each newly hired
Employee the following: one (1) short sleeve Class B shirt; one (1) long sleeve Class B shirt;
four (4) pair Class C uniform pants; sixes ten 10 short sleeve Class C shirts; two (2) long
sleeve Class C shirts; two (2) pair Class D shorts; two (2) one 1 air Class D sweatpants;
one-(() two (2) hooded sweatshirts; one (1) winter coat; one (1) tie; one (1) belt; one (1) pair
work boots or shoes; o :c (1) ; one (1) stocking cap; one (1) ball capone 1
gear bag; two (2) nameplates.
Section 3. All safety equipment, such as helmets, flashlight, bunk out coats, pants,
boots, safety gloves, ^ill and Nomex hood will be furnished by the Employer, in
accordance with the rotation plan developed by the Safety and Health Committee, submitted to
the Chief by July 1 and approved by the Chief.
Section 4. Employer shall repair or replace or reimburse employee at Employer's
expense, the current market value, the employee's personal property, clothing and /or
equipment which a F' fighte firefighter or medic might be reasonably expected to have on
duty or use while performing his duties, which is lost, destroyed or damaged beyond the
capability of maintaining a professional appearance or usefulness for his duties. Either the
repair, replacement or reimbursement of such items will be at the Employer's discretion. Any
damaged property replaced by the Employer shall become the property of the Employer.
Further, the Employer, as well as the employee, will cooperate in any investigation regarding
said loss or destruction. All requests relating to the repair, replacement or reimbursement of
personal property shall be made to the Fire Chief, such requests shall be reviewed by a Peer
Board Committee. The Peer Board Committee shall be comprised of the entire membership of
the Safety and Health Committee appointed for a term equal to that of their service on the
Safety and Health Committee. No action can be taken until such committee shall first consider
the request and then recommend action to the Fire Chief. The maximum expense the
Employer shall have by virtue of this Article shall be limited to One Thousand Dollars
($1000.00) per bargaining unit member per year. No personal property items will be replaced
that are lost, destroyed or damaged while performing routine functions, at the fire station.
Section 5. All F.figbters firefighters will receive protective clothing, as per
standard operating procedure of the department.
37
ARTICLE 25
UNIFORMS
(Continued)
Section 6. Each contract year the City shall provide each member four hundred fifty
dollars ($450.00) worth of approved department duty clothing. Members with less than one
(1) year of employment as of July 1" shall receive forty dollars ($40.00) worth of approved
department duty clothing for each month of employment, not to exceed four hundred fifty
dollars ($450.00). The Fire Chief prior to the budget year shall designate the type of clothing
eligible under this Article. Any items purchased in excess of the allocated amount will be the
responsibility of the member. The Fire Chief will submit a purchasing list to each member,
award appropriate contracts to vendors, and place necessary orders. Members must finalize
orders within 60 days of the start of each fiscal year. The City will make every effort to place
orders within 90 days of the start of each fiscal year. Any funds remaining following the
initial order at the beginning of the fiscal year, may be carried over to a second ordering
period, which will occur between January 1" and January 31 ".
There will at no time be any money given to the member by the vendor for any reason
pertaining to the clothing purchased with the allocated account.
The following items are approved for purchase from the uniform fund: Nomex or
100 % cotton shirts (long and short sleeve), uniform pants, light t lightweight iacket,
winter coat, duty shoes /boots, uniform belts, sweatpants, sweatshirt, workout shorts, t- shirts
(long and short sleeve), ball caps, and collar brass and nameplate. Additional items may be
added to this list by the Fire Chief. The uniform fund may also be used for alterations of
approved uniforms, as arranged by the Fire Chief.
Section 7. Members of the bargaining unit shall maintain their uniforms in a safe,
neat, and presentable condition. Members shall always maintain an extra proper uniform ready
for immediate usage at the station, in case the need arises.
Section 8. Members of the bargaining unit shall be responsible for replacing their
own articles of clothing and uniform with the exception of those items described hereinabove
in Section 5 of this Article.
ARTICLE 27
TUITION REIMBURSEMENT
Section 1. The employer shall reimburse tuition, under the limitations hereinafter set
forth in this Article, for required courses leading to a Bachelors Degree in Fire Science, or
approved related field. The course(s) on which reimbursement will be requested must be
approved by the Department Director prior to enrollment (Personnel Form number 10).
The tuition herein provided shall be the actual tuition designated for the institution
attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive
Universities as designated in the "Student Fees" book Approved at Institutions in the Oklahoma
System of Higher Education established by the Oklahoma State Regents for Higher Education.
A copy of the "Student Fees" bee& may be reviewed in the City Finanee Office Human
Resources, prior to seeking reimbursement. In addition to the tuition reimbursed, the City
agrees to pay toward fees, three dollars ($3.00) per credit hour completed in accordance with
the reimbursement criteria.
Employees must maintain at least 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result in
non - payment of tuition for those hours.
Upon verification of satisfactory completion of the course, reimbursement for tuition
shall be made to the employee.
New Section 2. The employer shall reimburse tuition, under the limitations
hereinafter set forth in this Article, for required courses leading to a Masteros Degree in
Fire Science, or approved related field. The degree plan and course(s) on which
reimbursement will be requested must be approved by the Department Director and City
Manager prior to enrollment (Personnel Form number 10).
The tuition herein provided shall be the actual tuition designated for the institution
attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive
Universities as designated by the Oklahoma State Regents for Higher Education. In
addition to the tuition reimbursed. the City agrees to pay toward fees three dollars
($3.00) per credit hour completed in accordance with the reimbursement criteria.
Employees must maintain at least a 3.0 on a 4.0 scale or a minimum of a tB<
grade on a letter grade scale in each course. Failure to receive a ±B< grade in a course
will result in non - pavment of tuition for those hours.
Upon satisfactory completion of the course(s), reimbursement for tuition shall be
made to the employee.
Section 2 3. If an employee voluntarily or involuntarily separates from employment
within three years of the last tuition reimbursement, and/or within three years of the last
payment made by the Employer for Paramedic classes for that employee, the employee will be
required to repay 100 % of the tuition reimbursement and /or cost incurred for Paramedic
classes during that three year period. Prior to receiving tuition reimbursement and /or
enrollment in Paramedic classes to be paid by the Employer, the employee must complete an
±Education/Training Repayment Agreement.S=Attached Appendix D.
City of wasso Date
APPENDIX C
SUBSTANCE ABUSE POLICY
Alcohol and drug abuse have an adverse effect on job performance, create dangerous situations,
and serve to undermine our community's confidence in the Fire Department.
The department cannot and will not condone drug or alcohol abuse on the part of its employees,
nor will it condone any employee behavior related to alcohol and/or illegal drugs on or off the job
that may serve to damage the department's reputation.
The policy concerning drug and alcohol use and abuse is a follows:
I. The Department will not hire anyone who is known to currently abuse substances.
2. The Department will educate and inform its employees about the health consequences of
drug and alcohol abuse.
3. Employees must report to work in a fit condition to perform their duties. Being under the
influence of drugs or alcohol is not acceptable.
4, Any employee on department business, on or off City premises, is prohibited from
purchasing, transferring, using, or possessing illicit drugs or using alcohol or prescription
drugs in a way that is illegal.
5. Employees will not be terminated for voluntarily seeking assistance for a substance abuse
problem; however, continued performance, attendance, or behavioral problems may
result in disciplinary action.
6. Employees on physician- prescribed medication must notify the Chief or his/her designee,
if there is a likelihood that such medication could affect job performance and safety.
7. Employees who are convicted, plead guilty, or who plead no- contest for off -duty drug or
alcohol involvement may be considered to be violation of the policy.
S. All available assistance programs shall be made available to the employee, either at the
request of the employee, or as a requirement for continued employment, based on factual
evidence of a substance abuse problem.
9. No illegal drugs, alcoholic beverage or liquor shall be brought into, or stored in or on any
City Property.
10. Drug testing shall be conducted according to the policies and procedures outlined in this
policy as well as the applicable existing Federal and Oklahoma State laws and regulations
(Standards for Workplace Drug and Alcohol Testing Act, Title 40, Sec. 554).
Conditions under which an applicant/employee will be tested are:
53
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
a. Applicants for employment once a conditional offer of employment has been
made.
b. For existing employees on the basis of.
i. Reasonable Suspicion.
ii. Post - Accident where the employee or another person has sustained
a work - related injury or the employer's property has been damaged,
including damage to equipment, in an amount reasonably estimated
at the time of the accident to exceed five hundred dollars ($500.00).
iii. Post - rehabilitation testing.
iv. Random testing.
11. Failure to submit to a required drug or alcohol test or having a confirmed positive result
of such a test will subject the employee to disciplinary action.
12. The City will pay for all City required drug/alcohol testing as required for the proper
administration of this policy.
13. In addition the City will pay for a second test at a separate certified facility if a second
test is requested by the employee immediately following the first test.
14. If requested by the employee, the City agrees to pay for a blood test at a certified facility
to test carbon monoxide levels.
Definitions used in the polio
1. The "Act" means the Standards for Workplace Drug and Alcohol Testing Act of the State
of Oklahoma.
2. "Alcohol" means ethyl alcohol or ethanol.
3. "Applicant" means a person who has applied for a position with the City.
4. "Board" means the State Board of Health.
5. "The City" means the City of Owasso.
6. "Confirmation test" means a drug or alcohol test on a sample to substantiate the results of
a prior drug or alcohol test on the same sample and which uses different chemical
principles and is of equal or greater accuracy than the prior drug or alcohol test.
7. "State Department" means the State Department of Health.
8. "Drug" means "hetamiesr amphetamines, cannabinoids, cocaine, phencyclidine
(PCP), hallucinogens, methaqualone, opiates, barbiturates, benzodiazepines, synthetic
narcotics, designer drugs, or a metabolite of any of the substances listed herein.
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
9. "Drug or alcohol test' ' means a chemical test administered for the purpose of determining
the presence or absence of a drug or its metabolites or alcohol in a person's bodily tissue,
fluids or products.
10. "Employee" means any member of the Fire Department (for interpretation of this policy
only).
11. "Employer" means the City of Owasso.
12. "Random selection basis" means a mechanism for selecting employees for drug or
alcohol testing that:
a. Results in an equal probability that any employee from a group of employees
subject to the selection mechanism will be selected, and
b. Does not give an employer discretion to waive the selection of any employee
selected under the mechanism.
13. "Reasonable suspicion" means a belief that an employee is using or has used drugs or
alcohol in violation of the City's written policy. This belief must be based on objective
and stated facts and reasonable inferences drawn from those facts in light of experience,
and may be based upon, among other things:
a. Observable phenomena, such as:
L The physical symptoms or manifestations of being under the influence of a
drug or alcohol while at work or on duty, or
ii. The direct observation of drug or alcohol use while at work or on duty.
b. A report of drug or alcohol use while at work or on duty, provided by reliable and
credible sources and which has been independently corroborated;
c. Evidence that an individual has tampered with a drug or alcohol test during
his/her employment with the City of Owasso, or
d. Evidence that an employee is involved in the use, possession, sale, solicitation or
transfer of drugs while on duty or while on the employer's premises or operating
the employer's vehicle, machinery or equipment.
14. "Review officer" means a person, qualified by the State Board of Health, who is
responsible for receiving results from a testing facility which have been generated by the
City's drug or alcohol testing program, and who has knowledge and training to interpret
and evaluate an individual's test results together with the individual's medical history and
any other relevant information.
55
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
15. "Sample" means tissue, fluid or product of the human body chemically capable of
revealing the presence of drugs or alcohol in the human body.
16. "Testing facility" means any person, including any laboratory, hospital, clinic or facility,
either off or on the premises of the employer, which provides laboratory services to test
for the presence of drugs or alcohol in the human body.
Drug or Alcohol Testing Restrictions:
The employer may only request or require an applicant or employee to undergo testing under the
following circumstances.
1. Applicant testing: The City may require ajob applicant, upon a conditional offer of
employment, to undergo drug or alcohol testing and may use a refusal to undergo testing
or a confirmed positive test result as a basis for refusal to hire, provided that such testing
does not violate the provisions of the Americans with Disabilities Act of 1990, and
provided that such testing is required for all applicants who have received a conditional
offer of employment for a particular employment classification.
2. Reasonable suspicion testing: The City may require an employee to undergo drug or
alcohol testing if the employer has a reasonable suspicion that the employee has violated
the City's written substance abuse policy.
3. Post - Accident testing: The City may require an employee to undergo drug or alcohol
testing if the employee or another person has sustained a work - related injury or the
employer's property has been damaged, including damage to equipment, in an amount
reasonably estimated at the time of the accident to exceed five hundred dollars ($500.00).
4. Random testing: The city may require an employee to undergo drug or alcohol testing on
a random selection basis.
5. Post- rehabilitation testing: The City may require an employee to undergo drug or alcohol
testing without prior notice for a period of up to two (2) years commencing with the
employee's return to work, following a confirmed positive test, or following participation
in a drug or alcohol dependency treatment program under an employee benefit plan or at
the request of the employer.
56
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
Confidentiality of Testing Results and Records Disclosure of General health Information
Prohibited:
I. The City shall maintain all drug and alcohol test results and related information, including,
but not limited to, interviews, reports, statements and memoranda, as confidential records,
separate from other personnel records. Such records, including the records of the testing
facility, shall not be used in any criminal proceeding, or any civil or administrative
proceeding, except in those actions take by the employer or in any action involving the
individual tested and the employer or unless such records are ordered released pursuant to
a valid court order.
2. The records described above shall be maintained by the employer and shall be the
property of the employer, and, upon the request of the applicant or employee tested, shall
be made available for inspection and copying to the applicant or employee. The employer
shall not release such records to any person other than the applicant, employee or the
employer's review officer, unless the applicant or employer, in writing following receipt
of the test results, has expressly granted permission for the employer to release such
records or pursuant to a valid court order.
3. A testing facility, or any agent, representative or designee of the facility, or any review
officer, shall not disclose to any employer, based on the analysis of the sample collected
from an applicant or employee for the purpose of testing for the presence of drugs or
alcohol, any information relating to;
a. The general health, pregnancy or other physical or mental condition of the
applicant or employee, or
b. The presence of any drug other than the drug or its metabolites that the employer
requested be identified and for which a medically acceptable explanation of the
positive result, other than the use of drugs, has not been forthcoming from the
applicant or employee. Provided, however, a testing facility shall release the
results of the drug or alcohol test, and any analysis and information related thereto,
to the individual tested upon his or her request.
City of Owasso Date
APPENDIX E
PHYSICAL FITNESS TEST
To promote and encourage wellness through physical activity, the Fire Chief or designee and the
Safety and Health Officer or designee will administer a Physical Fitness bi- annually. Such test
will consist of four parts.
Part 1: 1.5 Mile Timed Run
In order to successfully pass the timed run participants must complete the run within the
established number of minutes /seconds, based upon his/her age at testing date.
Age: <30 30 -39 40 -49 50 -59 60+
Run Time: 13:36 14:00 14:52 16:22 18:14
Part 2: Push -ups
In order to successfully pass the push -ups portion of the Physical Fitness Test participants must
complete the established number of push -ups based upon his/her age at the testing date, within a
two minute time limit. Push -ups require humerus to be level with the ground at the bottom of
each rep and elbows locked at the top of each rep. Pausing at the top of the rep for no less than
one second is required to assure participants are not using momentum from the previous rep. If a
participant shall-rests, it shad must be in the plank position with only hands and feet
touching the ground.
Age: <30 30 -39 40 -49 50 -59 60+
Push -ups: 33 27 21 15 14
Part 3: Sit -ups
In order to successfully pass the sit -ups portion of the physical fitness test participants must
complete the established number of sit -ups based upon his /her age at testing date, within a two
minute time limit. Sit -ups require hands leeked bell touching the head, knees bent, chest
touching knees at top of rep, and no greater than one inch of space between shoulder blades and
ground at the bottom of the rep.
Age:
<30
30 -39
40 -49
50 -59
60+
Sit -ups:
42
39
34
28
22
wil
The following options are available to individuals participating in the physical fitness test.
Option A: Step Mill in Lieu of 1.5 Mile Run
Participants can elect to complete ten minutes on a step mill (Stairmaster) in lieu of the 1.5 mile
run. In order to substitute the step mill for the run, the step mill must be set wee,
58
to aerobic training, enter body weight set to level 10 for 10 minutes.
There will be no age adjustment for the step mill option. In the event a Step Mill is not
available narticivants can elect to walk 3 miles in 38 minutes following criteria established
by the Oklahoma Firefighters Pension and Retirement System.
APPENDIX E
PHYSICAL FITNESS TEST
(Continued)
Option B: Pull -ups in Lieu of Push -ups; or Sit -ups, er Abdominal giroutafefefice
Participants can elect to complete ten pull -ups in lieu of either the push -ups, sit -ups abdex+al
tee. In order to substitute pull -ups for one part of the test participants must complete
ten reps with palms away, chin over bar, and complete stop at bottom with arms fully extended.
Pull -ups can only replace one of the twee two requirements mentioned in this option.
City of Ohwasso Date IAFF Local # 8 Date
59
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: City Manager Employment Agreement
DATE: June 16, 2023
BACKGROUND:
The City Manager's annual performance review process began in April, including an online
evaluation completed by department directors and City Council. The evaluation results were
provided to the City Manager and the City Council and discussed during Executive Session.
COMMENTS:
The existing contract with the City Manager expires June 30, 2023. Renewing the City Manager's
Employment Agreement was discussed by the City Council during an Executive Session on May
16, 2023 and June 13, 2023.
Staff was directed to prepare an employment agreement through the City Manger's retirement
date of March 2, 2023, with a salary of $138,693 over the term of the contract. All other
employment agreement language remained unchanged.
REQUIRED ACTION:
Presented for consideration is the Employment Agreement between the City and the City
Manager, Warren Lehr. The City Attorney has reviewed and approved the proposed contract.
ATTACHMENT:
Employment Agreement
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this 20" day of June, 2023, by and between the City of
Owasso, Oklahoma, a municipal corporation, hereinafter called "City", and Carl "Warren" Lehr, hereinafter
called "Manager ".
WHEREAS, City desires to employ the services of Carl "Warren" Lehr as City Manager of the City of
Owasso, Oklahoma, pursuant to Section 3 -1 of the Charter of the City of Owasso, Oklahoma;
WHEREAS, it is the desire of the City Council to provide certain benefits, establish certain conditions of
employment and to set working conditions of the Manager;
WHEREAS, the Council wishes to secure and retain the services of the Manager and to provide an
inducement for him to remain in such employment;
WHEREAS, it is the desire of the Council to make possible full work productivity and the exercise of
professional judgment by assuring the Manager's morale and peace of mind with respect to future security;
WHEREAS, THE Manager desires to accept employment as City Manager of the City of Owasso,
Oklahoma.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as
follows:
1. DUTIES. The Council, under the teens and conditions hereof, hereby employs Carl Warren Lehr as City
Manager of the City to perform the functions and duties specified in the Charter and Ordinances of said
City, and to perform other legally permissible and proper duties and functions as the Council pursuant to
and in accordance with the City Charter shall from time to time assign. Carl Warren Lehr hereby, under
the terms and provisions hereof, accepts such employment.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Council to
terminate the services of the Manager at any time as provided in Section 3 -1 (b) of the Charter of the
City of Owasso, Oklahoma, subject only to the provisions set forth in such Charter provision, as well
as Section Six (6) of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Manager to
resign at any time from his position with City, subject only to the provisions contained in Section Six
(6) of this agreement.
C. The Term of this Agreement shall be from July 1, 2023 until March 2, 2024.
3. COMPENSATION.
A. Base Salary. The City agrees to pay the Manager for his services a base salary over the term of this
Agreement of One Hundred Thirty-Eight Thousand Six Hundred Ninety-Three Dollars
($138,693.00).
B. Benefits. The City agrees to provide the Manager the same benefits of employment provided to
general employees of City, unless specifically modified herein. Such benefits include, but are not
limited to, group health, dental, and life insurance benefits, and OkMRF retirement programs.
C. Telephone Allowance. The City shall provide the Manager with a mobile telephone allowance in the
sum of twenty-five dollars ($25.00) per month. The Manager shall maintain a personal account for
mobile telephone service and shall not open an account in the name of the City. The Manager shall
have total responsibility for payment of such personal account and the City shall have no obligation
or responsibility related to such personal account other than the monthly payment to the Manager of
the mobile telephone allowance stated herein.
D. Dues. The City agrees to budget for and to pay for professional dues and subscriptions of the
Manager necessary for continuation and full participation in national, regional, state and local
associations, including but not limited to the International City/County Management Association, and
the City Manager's Association of Oklahoma and other organizations necessary and desirable for the
Manager's continued professional participation, growth, and advancement, and for the good of the
City.
E. Paid Leave. The City agrees to provide the Manager with an additional forty (40) hours of vacation a
year, above that provided to the general employees of the City, based on tenure with the City.
Vacation shall be accrued on a prorated monthly basis with no maximum accrual. The Manager shall
not use in excess of four (4) consecutive weeks of vacation and a total of six (6) weeks of vacation in
a year, except as may be required under the Family Medical Leave Act (FMLA).
F. The City agrees to provide the Manager all other forms of paid leave extended to other general
employees of the City, including but not limited to paid holidays and sick leave.
Accrued vacation leave shall be paid to the Manager upon termination of employment,
whether voluntary or involuntary.
a) The parties agree accrued vacation leave shall not be paid if the Manager is
terminated during the term of this Agreement for cause, including, but not limited to,
gross neglect of duty, malfeasance, misfeasance or conviction for a felony or crime of
moral turpitude.
4. CITY VEHICLE. The City shall provide the Manager with a city vehicle for the Manager's business
and incidental personal use. The City shall fully maintain the automobile and cover the vehicle under the
City's Self- Insured Automobile Liability coverage.
5. EXPENSE ALLOWANCE. The City shall provide the Manager with a business expense allowance for
budgeted discretionary business expenses related to the City's business that may be incurred by the
Manager.
6. TERMINATION.
A. By City. City may terminate the employment of Manager, with or without cause, and in accordance
with the City Charter, by directing at least twenty (20) day written notice of termination to Manager
by hand delivery or by certified or registered mail, return receipt requested. Subject only to the
restrictions stated in Sub - Section ii, below, in the event of termination by City while Manager is
ready, willing and able to perform the duties of City Manager, City shall pay out over six (6) months,
plus one additional month per fiscal year completed in employment with the City, but not to exceed a
combined twelve (12) months, the Manager's regular salary and benefits, based on the Manager's
salary at the time of termination.
If the Manager dies at any time during which the up to twelve (12) months of severance
payments are being made, the balance of the payments shall be paid to the Manager's
beneficiary.
a) If the Manager dies during his regular employment, severance pay shall not be paid.
ii. The parties hereto expressly agree no severance payment shall be paid if the Manager is
terminated during the term of this Agreement for cause, including, but not limited to, gross
neglect of duty, malfeasance, misfeasance or conviction for any felony or crime of moral
turpitude.
iii. The parties acknowledge that circumstances may arise where, in order to avoid adverse
publicity to the Council and /or Manager, the Manager may tender his resignation from
employment conditioned upon the receipt of severance pay. Should the Council act to accept
the conditional resignation, then upon submission of a properly executed claim in the amount
of such severance pay, the Council shall approve the claim for payment.
B. By Employee. Manager may terminate his employment with City by directing at least sixty (60) days
written notice of termination to the Mayor of City by hand delivery or by certified or registered mail,
return receipt requested. In event of termination by Employee, no severance payment shall be due to
Employee.
7. CONSTRUCTION. The parties agree the terms of this Agreement have been equally bargained and
negotiated for, and further agree the presumption of construing any ambiguity in the Agreement against the
drafter shall not apply.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year written above.
ATTEST:
Juliann M. Stevens, City Clerk
CITY OF OWASSO
Mayor, Kelly Lewis
MANAGER
Warren Lehr
Approved as to the form and legality on the day of June, 2023.
Julie Lombardi, City Attorney
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources
SUBJECT: City Attorney Employment Agreement
DATE: June 16, 2023
BACKGROUND:
Last June, the City Council approved a two -year employment agreement with City Attorney, Julie
Lombardi. Fiscal year 2023 -24 is the second year of the two -year agreement. Following an annual
performance review, the City Attorney's employment agreement was discussed by the City
Council during an Executive Session on May 16, 2023 and June 13, 2023.
COMMENTS:
Staff was directed to prepare the second year of the current employment agreement with a new
annual salary of $158,744.
RECOMMENDATION:
Presented for consideration is the First Amended Employment Agreement between the City and
City Attorney, Julie Lombardi. Outside attorney Beth Anne Childs has reviewed the Employment
Agreement.
ATTACHMENT:
Employment Agreement
FIRST AMENDED EMPLOYMENT AGREEMENT
This FIRST AMENDED EMPLOYMENT AGREEMENT ( "Agreement") is hereby made and
entered into this 200' day of June, 2023, by and between the City of Owasso, Oklahoma, a municipal
corporation, acting by and through its duly elected City Council ( "Owasso "), and Julie Lombardi ( "Lombardi ")
(collectively "Parties ").
WHEREAS, Owasso desires to employ the services of Julie Lombardi as City Attorney of and for
Owasso, and the City Council desires, on behalf of Owasso, to provide certain benefits, establish certain
conditions of employment, and to set working conditions for Lombardi;
WHEREAS, Owasso wishes to secure and retain the professional services of Lombardi and to provide
an inducement for Lombardi to remain in such employment;
WHEREAS, it is the desire of Owasso to make possible full work productivity and the exercise of
professional judgment by assuring Lombardi's morale and peace of mind with respect to future security; and,
WHEREAS, Lombardi desires to accept employment as City Attorney of the City of Owasso,
Oklahoma, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as
follows:
DUTIES.
Owasso under the terms and conditions hereof, hereby employs Lombardi, and Lombardi hereby
accepts employment as City Attorney of Owasso, to perform the functions and duties specified in the
Charter and Ordinances of Owasso, and to perform other proper legal tasks, duties and functions as
Owasso, by and through its City Council, shall assign from time to time.
2. TERM.
A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City
Council to terminate the services of Lombardi at any time as provided in Section 2 -104 of the Code
of Ordinances of Owasso, Oklahoma, as well as Section 4.A of this Agreement.
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Lombardi to
voluntarily terminate her employment with Owasso at any time, subject only to the provisions
contained in Section 4.B of this Agreement.
C. The Term of this Agreement shall be from July 1, 2022, until June 30, 2024.
3. COMPENSATION.
A. Base Salary. Owasso agrees to pay Lombardi an annualized base salary of One Hundred Fifty -
Eight Thousand Seven Hundred Forty -Four Dollars ($158,744.00).
B. Benefits. Owasso shalt provide Lombardi with the same benefits of employment provided to
general employees of Owasso, unless specifically modified herein, subject to the requirements of
any such benefit plan or policy. Such benefits include, but are not limited to, group health, dental,
and life insurance benefits, and OMRF retirement programs.
C. Dues. Owasso shall budget for and pay professional dues, continuing legal education expenses and
costs, and subscriptions necessary for Lombardi to maintain and continue full admission and
participation in national, regional, state and local associations, including, but not limited to, the
Oklahoma Bar Association, the Tulsa County Bar Association, the Oklahoma Association of
Municipal Attorneys, the International Municipal Lawyers Association, and any other such
professional organization necessary and desirable for Lombardi's continued professional licensing
and admissions, participation, professional growth, and advancement for the good of Owasso.
D. Paid Leave. Owasso agrees to provide Lombardi all forms of paid leave extended to other general
employees of Owasso, including but not limited to paid holidays, vacation and sick leave. Accrued
vacation leave shall be paid to Lombardi upon termination of employment, whether voluntary or
involuntary, as provided for under Oklahoma Iaw.
E. Laptop /Mobile Technology. Recognizing the importance of security and access to City systems,
whether at the office or away, Owasso shall provide Lombardi, a laptop /tablet, mobile connectivity,
and related software, for the primary purpose of City related use. Upon termination of Lombardi's
employment, issued laptop /tablet and mobile connectivity device shall be returned to Owasso.
4. TERMINATION.
A. By Owasso. Owasso may terminate the employment of Lombardi, with or without cause, by
providing Lombardi with a minimum twenty (20) day written notice of said action by hand delivery,
certified or registered mail, return receipt requested. Subject only to the restrictions stated in Sub -
Section ii, below, in the event of involuntary termination by Owasso while Lombardi is willing and
able to perform the duties of City Attorney, Owasso shall pay Lombardi six (6) months of severance
pay in equal monthly installments, plus one additional month per fiscal year 2024 of completed
employment by Lombardi with Owasso, not to exceed a combined twelve (12) months. The
monthly severance payment will be an amount equal to Lombardi's regular salary and benefits at
the time of the termination, less any applicable and required payroll withholdings.
i. In the event of Lombardi's death at any time during the severance period, the balance of the
severance payments shall be paid to Lombardi's designated beneficiary. In the event of
Lombardi's death during her regular employment, severance pay shall not be due or owing.
ii. The Parties expressly agree no severance payment shall be paid if Lombardi is terminated
"for cause" during the term of this Agreement. "For cause" includes, but is not limited to,
gross neglect of duty, malfeasance, misfeasance or the conviction or plea of guilty for or to
any felony or crime of moral turpitude.
iii. The Parties acknowledge and agree certain circumstances may arise where, to avoid adverse
publicity to Owasso, its City Council and /or Lombardi, Lombardi may tender her
resignation from employment conditioned upon the receipt of severance pay as described
in Section 4(A), above. Should the City Council accept the conditional resignation, then
upon submission of a properly executed claim in the amount of such severance pay, the
Council shall approve the claim for payment.
B. By Employee. Lombardi may voluntarily terminate her employment with Owasso by directing at
least sixty (60) days written notice of termination to the Mayor of Owasso, via hand- delivery,
certified or registered mail, return receipt requested. In event of the voluntary termination by
Lombardi, no severance pay shall be due and owing to Lombardi. Nothing in this Sub - Section
shall interfere or conflict with Lombardi's rights or Owasso's obligations under Section 4(A)(iii),
above.
CONSTRUCTION.
Parties acknowledge the terms of this Agreement have been equally bargained and negotiated for, and
further agree the legal presumption of construing any ambiguity in the Agreement against the drafter
shall not apply.
6. SEVERABILITY.
The Parties agree that if any section, sub - section, or part of this Agreement is deemed to be void or
voidable by a court of competent jurisdiction, the remaining section, sub - sections and terms and
conditions of this Agreement shall survive.
VENUE.
If a legal dispute arises between the Parties, Owasso and Lombardi agree any and all litigation arising
out of such dispute, if any, shall rest only in Tulsa County District Court for the State of Oklahoma.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
JULIE LOMBARDI
Julie Lombardi
ATTEST:
Juliann M. Stevens, City Clerk
CITY OF OWASSO
Mayor Kelly Lewis
Approved as to form and legality on the 161h day of June, 2023.
Beth Anne Childs, Attorney
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06103123
Department Payroll Expenses Total Expenses
105
Municipal Court
6,561.99
10,152.93
110
Managerial
26,800.44
36,836.31
120
Finance
20,322.08
31,061.78
130
Human Resources
11,898.57
18,310.37
160
Community Development
20,749.75
31,203.52
170
Engineering
23,670.70
35,485.74
175
Information Systems
19,505.43
27,490.60
181
Support Services
14,638.82
21,710.04
190
Cemetery
404.64
1,740.38
201
Police Grant Overtime
1,243.93
1,260.59
215
Central Dispatch
2,774.56
4,084.72
221
Animal Control
5,602.40
7,937.46
280
Emergency Preparedness
2,627.02
3,627.78
370
Stormwater /ROW Maint.
8,775.44
13,891.73
515
Park Maintenance
11,053.58
17,186.79
520
Culture /Recreation
9,498.26
15,087.80
550
Community - Senior Center
8,165.47
10,702.45
580
Historical Museum
832.40
929.37
720
Strong Neighborhood
414.75
511.59
General Fund Total
195 540.23
289,211.95
185 Garage Fund Total 8,761.76 14,619.40
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 36,871.66 51,274.64
250 Fire Fund 37 Total 218,547.29 331,673.50
201 Police Fund 38 Total 299,584.07 406,207.56
300 Streets Fund 39 Total 21,982.73 38,837.64
370 Stormwater Fund 27 Total 5,842.47 9,598.10
150 Worker's Compensation Total 3,461.90 4,097.77
720 Strong Neighborhoods Total 4,553.75 6,467.10
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/14
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
2,127.24
52,856.59
42,000.57
101,466.16
63,861.96
262,312.52
4,470.80
8,651.76
3,366.50
16,489.06
1,907.11
1,448.30
3,355.41
282,156.99
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2023
17:1Accounting \Reports\Current FY \GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 4,099,712
$ 42,288,815
$ 43,633,932
96.92%
Licenses & permits
31,707
274,729
324,752
84.60%
Intergovernmental
110,040
1,262,522
1,472,737
85.73%
Charges for services
53,967
722,793
771,157
93.73%
Fines & forfeits
26,272
372,269
181,100
205.56%
Other
4,214
191,690
175,873
108.99%
Interest
38,785
263,073
77,446
339.69%
TOTAL REVENUES
$ 4,364,697
$ 45,375,890
$ 46,636,997
97.30%
EXPENDITURES:
Personal services
$ (1,839,553)
$ (21,807,671)
$ (25,386,558)
85.90%
Materials & supplies
(136,307)
(1,535,677)
(2,055,223)
74.72%
Other services
(218,836)
(2,507,918)
(3,974,819)
63.10%
Capital outlay
(249,939)
(1,775,563)
(6,560,989)
27.06%
Deferred Budget - COVID Grant
0.00%
TOTAL EXPENDITURES
$ (2,444,634)
$ (27,626,830)
$ (37,977,589)
72.75%
REVENUES OVER EXPENDITURES
$ 1,920,062
$ 17,749,061
$ 8,659,408
TRANSFERS IN (OUT):
Transfers in
$ 2,056,229
$ 21,578,361
$ 22,522,339
95.81%
Transfers out
(3,246,844)
(34,139,521)
(37,771,944)
90.38%
TOTAL TRANSFERS
$ (1,190,615)
$ (12,561,160)
$ (15,249,605)
82.37%
NET INCOME (LOSS)
$ 729,447
$ 5,187,901
$ (6,590,197)
ENCUMBRANCES OUTSTANDING
$ (1,483,979)
FUND BALANCE (Budgetary Basis)
Beginning Balance
20,365,421
20,365,421
Ending Balance
$ 24,069,343
$ 13,775,224
17:1Accounting \Reports\Current FY \GF Financials
SECTION 00600
CHANGE ORDER
PROJECT: 116x' Widening Garnett to 129th CHANGE ORDER NUMBER: 2
CONTRACT DATE: April 19, 2022 DATE: June 13, 2023
TO CONTRACTOR: Crossland Heavy CONTRACT FOR: 116011 Widening
The Contract is changed as follows: Installation of approx. 1001f of 2in conduit (bored) and 2 fiber
boxes. This will be used to get fiber to Fire Station 4 in the future. Cost includes Contractor markup of
subcontractor quote.
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 8,603,000.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 8,603,000.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ 8,603,000.00
The Contract Time will be (increased) (decreased) (unchanged) by
(_2____) days.
The date of Substantial Completion as of the date of this Change
Order therefore is August 25, 2023. Includes days approved through pay app 11.
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
CONTRACTOR
m
DATE
City of Owasso
OWNER
200 South Main
ADDRESS
Owasso Ok 74055
BY
DATE
SPECIAL PROVISIONS
0509 00900 - Page 1 of 4
Scott A. Thompson
OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
V Quality
June 6, 2023
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055 -0180
Re: Permit No. SL000072230399
Sewer Main to Serve The Learning Experience
Facility No. S -21310
Dear Mr. Stevens
Enclosed is Permit No. SL000072230399 for the construction of 164 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Learning Experience, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on June 6, 2023. Any deviations from the approved plans and specifications affecting capacity,
flow or operation of units must be approved, in writing, by the Department before changes are made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Ka ti, P.E.
Construction Permit Section
Water Quality Division
QK/RB /RC /md
Enclosure
C: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Justin P Morgan, PE, Tanner Consulting LLC
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 -OFFICE: 405- 702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson _ OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
PERMIT No. SL000072230399
FACILITY No. S -21310
PERMIT TO CONSTRUCT
June 6, 2023
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 164
linearfeet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Learning Experience,
located in Section 4, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
June 6, 2023.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMACITY, OK73102 - OFFICE: 405- 702-0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
PERMIT No. SL000072230399
FACILITY No. S -21310
PERMIT TO CONSTRUCT
9) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
10) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
12) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
13) That all manholes shall be constructed in accordance with the standards for Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 -
4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
17,& CZ,
Water
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102. OFFICE: 405 -702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
JScott A. Thompson OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
March 15, 2023
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055 -0180
Re: Permit No. WL000072230161
Hale Acres Water Line Replacement - Phase 1
Facility No. 3002718
Dear Mr. Stevens:
Enclosed is Permit No. WL000072230161 for the construction of 2,430 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve the Hale Acres - Phase 1, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on March 15, 2023. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Jacob Ketner, P.E., City of Owasso
707 N. ROBINSON ST, OKLAHOMA CITY, OK 73102 -OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
March 15, 2023
Kevin Stitt
Governor
PERMIT No. WL000072230161
WATER LINES
FACILITY No. 3002718
Pursuant t0 O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 2,430
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Hale Acres - Phase
1, located in Section 7, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved
March 15, 2023.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,000 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -2].
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102. OFFICE: 405- 702.0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. WL000072230161
WATER LINES
FACILITY No. 3002718
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT
(OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of
Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution
Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677,
Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested to the highest pressure obtainable under the most severe head conditions of the
collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 -OFFICE: 405 -702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV