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Home My WebLink About2023.06.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 20, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis JUN 16 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 6, 2023, and June 13, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2023-01, providing for the adoption of an annual budget for Fiscal Year 2023 -2024 Carly Novozinsky Staff recommends approval of Resolution 2023-01. 6. Consideration and appropriate action relating to a proposed amendment to the Agreement for Professional Engineering Construction Services with CP &Y, Inc., of Oklahoma City, Oklahoma, for the Wastewater Treatment Plant and Main Plant Lift Station Expansion Project Travis Blundell Staff recommends approval of Amendment 41 to the Agreement, in an amount not to exceed $105,000.00, and authorization to execute all necessary documents. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date June 3, 2023 • Monthly Budget Status Report - May 2023 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm Friday, June 16, 2023. The City of Owasso encourages citizen participation. To least 48 hours prior to the scheduled meeting by phone 9 M. Stevens, City Clerk Irian accommoaanon aue to a al5awiry, contact the clry cterK at 1502 or by email to istevensOcifvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 6, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, June 6, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Friday, June 2, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:33 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis Trustee - Lyndell Dunn Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Dr. Paul Loving Staff: Assistant Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 16, 2023, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with claims totaling $852,876.55. YEA: Bonebrake, Loving, Fruga, Lewis NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to bids received for the Hale Acres Waterline Replacement Project Roger Stevens presented the item, recommending to award Alternate # 1 in the amount of $377,942.91 to Stronghand LLC of Tulsa, Oklahoma, and authorization to execute all necessary documents. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Loving, Fruga, Lewis NAY: None Motion carried: 4-0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date May 20, 2023 9. New Business None 10. Adjournment Dr. Loving moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Loving, Fruga, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:35 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority June 6, 2023 Page 2 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 13, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 13, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, June 8, 2023. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Dr. Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Discussion relating to a proposed amendment to Section III (A)(5), Development Project Assistance, of the Owasso Redbud District Project Plan and Tax Increment District No. 1 Policy Guide Chris Garrett presented the item and discussion was held. It was further explained this item will be placed on the June 20, 2023, City Council agenda for consideration and action. 3. Discussion relating to the proposed Fiscal Year 2023 -2024 Annual Operating Budget Warren Lehr and Carly Novozinsky presented the item and discussion was held. It was further explained an item would be placed on the June 20, 2023, City Council, OPWA, and OPGA agendas for consideration and action. 4. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Carly Novozinsky presented item A. Warren Lehr reported on Owasso Strong Neighborhood Initiative Owasso CARES event; a Town Hall meeting regarding the 55/100ths Sales Tax Election will be held on Thursday, June 15, 2023; during construction of the E 116th Street North and Mingo Road intersection improvements project, Magellan Pipe Line crews will be performing repairs to a gas line creating various lane closures; and Bailey Ranch Golf Course will close in July for a greens repair project. 5. Consideration and appropriate action relating to a request for an executive session for the purposes of discussing the City Attorney and the City Manager employment contract, annual evaluation, and succession planning, as provided for in Title 25, O.S. § 307(B)(1) Mayor Kelly Lewis presented the item, recommending to enter into executive session. Mr. Bonebrake moved seconded by Mr. Fruga to enter into executive session, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 At 6:28 pm, the City Council members and Chris Garrett entered into Executive Session. AT 6:49 pm, Chris Garrett exited Executive Session. At 7:02 pm, the City Council exited executive session and returned to open session. Owasso City Council, OPWA & OPGA June 13, 2023 Page 2 6. City Councilor/Trustee comments and inquiries - None 7. Adjournment The meeting adjourned at 7:03 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Fund Claims List - 06/20/2023 Vendor Name KELLOGG ENGINEERING, INC Payable Description Payment Amount 117 LIFT STAT & FORCE MAIN $4,568.75 117TH STREET FORCE MAIN -Total $4,568.75 KELLOGG ENGINEERING, INC COF CRK LS /FORCE MAIN $7,837.40 COFFEE CREEK LIFT STATION -Total $7,837.40 LCS CONSTRUCTION WATER METER REFUND $1,800.00 TREASURER PETTY CASH CYPRESS APT -OVER PYMT $54.00 OPWA -Total $1,854.00 ENTERPRISE FM TRUST FLEET LEASE $2,281.28 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23 $216.93 JPMORGAN CHASE BANK ATLAS AIR -HVAC MAINT $1,580.00 JPMORGAN CHASE BANK COX -PHONE USAGE $26.05 JPMORGAN CHASE BANK ODP- SUPPLIES $39.50 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $175.61 JPMORGAN CHASE BANK SAMS - SUPPLIES $409.63 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $19.60 JPMORGAN CHASE BANK TINT SHOP -VEH MAINT $400.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $75.16 OPWA ADMINISTRATION -Total $5,223.96 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $21,978.68 PUBLIC WORKS FACILITY -Total $21,978.68 ENTERPRISE FM TRUST FLEET LEASE $974.49 JPMORGAN CHASE BANK ACADEMY -BOOTS $99.99 JPMORGAN CHASE BANK COX -PHONE USAGE $3.72 JPMORGAN CHASE BANK NATURAL EVOL- DISPOSAL $936.59 JPMORGAN CHASE BANK SEMI CRAZY -CAR WASH $135.00 JPMORGAN CHASE BANK TINT SHOP -VEH MAINT $950.00 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE $2,082.21 NATIONAL WASTE & DISPOSAL, INC. RECYCLE $314.15 TERMINIX PEST CONTROL $553.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total $6,085.95 DARTS CONTRACTORS LLC RECYCLE EXPANSION $180,924.65 RECYCLE CENTER EXPANSION -Total $180,924.65 BLUE ENERGY FUELS LLC CNG FUEL CHARGES MAY $1,893.01 CINTAS CORPORATION FIRST AID SUPPLIES $163.55 ENTERPRISE FM TRUST FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23 $4,910.96 JPMORGAN CHASE BANK AMERIFLEX -HOSE $103.80 JPMORGAN CHASE BANK BUMPER - GLOVES $46.14 JPMORGAN CHASE BANK BUMPER -SPRAY PAINT $9.49 1 Claims List - 06120/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK COX -PHONE USAGE $3.72 JPMORGAN CHASE BANK CUMMINS - THERMOSTAT $137.32 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $82.68 JPMORGAN CHASE BANK SAMS - SUPPLIES $59.40 JPMORGAN CHASE BANK TINT SHOP -VEH MAINT $950.00 JPMORGAN CHASE BANK TULSA RETAIL- CYLINDER $3,931.61 JPMORGAN CHASE BANK TULSA RETAIL -PARTS $738.79 JPMORGAN CHASE BANK WASTE MGMT- REFUSE $13,107.44 JPMORGAN CHASE BANK WELDON- STREET MIRROR $24.67 SPOK INC. PAGER USE $78.96 THE METROPOLITAN ENVIRONMENTAL 2ND HALF 22123 ASSESS $10,960.00 TRUS COX -PHONE USAGE $7.44 UNIFIRST HOLDINGS LP UNIFORM SERVICES $139.29 REFUSE COLLECTIONS -Total LOCKE SUP -ELECT PARTS $38,315.32 JPMORGAN CHASE BANK AMAZON - SPEAKER $48.99 JPMORGAN CHASE BANK COX -PHONE USAGE $18.63 SUMNERONE INC COPIER SERVICES $240.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,423.57 UTILITY BILLING -Total $3,731.19 BLUE ENERGY FUELS LLC CNG FUEL CHARGES MAY $67.28 CINTAS CORPORATION FIRST AID SUPPLIES $121.05 ENTERPRISE FM TRUST FLEET LEASE $1,679.48 FLEET FUELS LLC GASOLINEIFUEL $577.99 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23 $1,257.30 JPMORGAN CHASE BANK AMERIFLEX -HOSE $38.50 JPMORGAN CHASE BANK ATWOOD -MUCK BOOTS $159.99 JPMORGAN CHASE BANK BROWNCO -RAIN PANTS $17.00 JPMORGAN CHASE BANK COMM POWER -PARTS $533.99 JPMORGAN CHASE BANK CORE &MAIN -LID REPLACE $85.54 JPMORGAN CHASE BANK CORE &MAIN -SEWER $400.12 JPMORGAN CHASE BANK COX -PHONE USAGE $7.44 JPMORGAN CHASE BANK HOME DEPOT -PAD LOCKS $36.78 JPMORGAN CHASE BANK LOCKE SUP -ELECT PARTS $18.41 JPMORGAN CHASE BANK LOWES- SPRINKLER $14.27 JPMORGAN CHASE BANK LOWES - VACTOR PARTS $51.94 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $327.84 JPMORGAN CHASE BANK OREILLY -GLASS CLEANER $12.98 JPMORGAN CHASE BANK OREILLY -OIL $74.99 JPMORGAN CHASE BANK OWASSO FENCE -POST $45.16 JPMORGAN CHASE BANK TINT SHOP -VEH MAINT $600.00 SPOK INC. PAGER USE $78.96 2 Claims List - 06120/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICES $117.46 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $32.04 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $236.73 WASTEWATER COLLECTIONS -Total $6,593.24 AT &T PHONE SERVICE $9.65 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23 $419.21 JPMORGAN CHASE BANK ATWOOD -SEAT COVER $74.99 JPMORGAN CHASE BANK CINTAS -MED CABINET $56.37 JPMORGAN CHASE BANK CORE &MAIN -PVC PARTS $37.00 JPMORGAN CHASE BANK COX -PHONE USAGE $14.88 JPMORGAN CHASE BANK GRAINGER -PARTS $527.95 JPMORGAN CHASE BANK GRAINGER -PUMP MOTOR $333.73 JPMORGAN CHASE BANK GREEN ACRE -ROCK $229.77 JPMORGAN CHASE BANK HAYNES -PARTS $2,215.51 JPMORGAN CHASE BANK HOME DEPOT - PLYWOOD $58.26 JPMORGAN CHASE BANK JOHNSTONE -FAN MOTOR $173.07 JPMORGAN CHASE BANK LOWES -AIR COMPRESS $9.96 JPMORGAN CHASE BANK LOWES -SUMP PUMP $229.38 JPMORGAN CHASE BANK NCL- REAGENT $48.69 JPMORGAN CHASE BANK POLYDYNE- POLYMER $7,590.00 JPMORGAN CHASE BANK REASORS -WATER $17.25 JPMORGAN CHASE BANK WARREN CAT -PUMP PART $6.14 SPOK INC. PAGER USE $41.48 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.04 WASTEWATER TREATMENT -Total $12,218.33 BILLY BASORE APRIL DIRT $65.00 BILLY BASORE MARCH DIRT $151.67 CITY OF TULSA UTILITIES WATER $196,739.96 ENTERPRISE FM TRUST FLEET LEASE $1,203.60 FLEET FUELS LLC GASOLINE /FUEL $578.00 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 23 $1,247.31 JPMORGAN CHASE BANK ACCURATE -FEES $455.00 JPMORGAN CHASE BANK AMERIFLEX -HOSE $610.00 JPMORGAN CHASE BANK AMERIFLEX -PARTS $88.35 JPMORGAN CHASE BANK ATWOOD -BLUE DEF $39.96 JPMORGAN CHASE BANK CORE &MAIN - CHLORINE $133.95 JPMORGAN CHASE BANK CORE &MAIN -LINE REPAIR $597.26 JPMORGAN CHASE BANK CORE &MAIN -METER CAN $487.68 JPMORGAN CHASE BANK CORE &MAIN -METER SETS $232.00 JPMORGAN CHASE BANK CORE &MAIN - SADDLES $982.50 JPMORGAN CHASE BANK CORE &MAIN -SAW BLADE $184.27 3 Fund Claims List - 06120/2023 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SPOK INC. UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP Payable Description Payment Amount CORE &MAIN - WARRANTY $862.10 COX -PHONE USAGE $7.44 LOWES -VAC PART $13.94 ODP- SUPPLIES $52.51 OK BOTTLING -WATER $709.00 OREILLY -BELT $19.69 STANDARD SUP -SAW $826.62 UTILITY SUP -METER SET $6,935.00 PAGER USE $89.83 UNIFORM SERVICES $118.40 WATER CONTROL ELECT $40.80 WATER -Total $213,471.84 CROSSLAND HEAVY CONTRACTORS WWTP & MAIN LS $494,896.68 WWTP UPGRADE -Total $494,896.68 OPWA -Total $997,699.99 OPWA Grand Total $997,699.99 4 TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2023 -01 FY 2023 -2024 Annual Owasso Public Works Authority (OPWA) Operating Budget DATE: June 16, 2023 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and other funds has been developed and was transmitted for Trustee review on May 9, 2023. The proposed budget was discussed during the May and June' Worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website, and at the Owasso Public Library. Resolution 2023-01 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 24, 2023, a legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 6, 2023. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. There were no citizen comments provided. RECOMMENDATION: Staff recommends approval of Resolution 2023 -01 adopting a Fiscal Year 2023 -2024 Budget for the OPWA Fund. ATTACHMENT: OPWA Resolution 2023 -01 OWASSO PUBLIC WORKS AUTHORITY CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -01 A RESOLUTION PROVIDING FORTHE ADOPTION OFAN ANNUAL BUDGET FOR FISCAL YEAR 2023 -2024 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2024 (FY 2023 - 2024); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Works Authority does hereby adopt the FY 2023 -2024 Budget with total resources available in the amount of $79,709,961 and total expenditure appropriations in the amount of $80,284,800 as follows: Administration 7,830,379 Utility Billing 586,126 Water 5,736,019 Wastewater Treatment Plant 1,771,238 Wastewater Collections 12,365,179 Refuse 1,936,200 Recycle Center 316,105 Debt Service 10,020,150 Tax Increment Financing 1,054,277 Interfund Transfers Out 38,669,127 Total Expenditures 80,284,800 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2023. PASSED AND APPROVED this 20th day of June 2023. Kelly Lewis, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Travis Blundell, Assistant Public Works Director SUBJECT: Amendment #1 - Wastewater Treatment Plant and Main Plant Lift Station Expansion Project Construction Services Agreement DATE: June 16, 2023 BACKGROUND: On December 1, 2020, the Owasso Public Works Authority approved a contract for the construction of the Wastewater Treatment Plant and Main Plant Lift Station Expansion Project. Due to the technical nature and complexity of this project, on December 15, 2020, the OWPA approved a contract in the amount of $513,732.00 to retain the services of the design engineer, CP &Y, Inc. to perform the Construction Engineering Services. The length of the project was determined to be 730 days. Due to a six -month delay in obtaining the primary electrical switch gear to the main blower building, delays in standard electrical material and approved change orders, an additional 136 days have been granted to the original construction contract. The aforementioned delays have resulted in the need to request an amendment to the Construction Services Agreement in order to retain the design engineering services with CP&Y, Inc. If approved by the OPWA, CP &Y, Inc. will continue to provide services for an additional $105,000.00. Services still to be provided by CP &Y, Inc. as stated in the original Construction Services Agreement are as follows: • Continue to review and approve submittal documents • Review any remaining Request for Information design questions • Host the BIM360 software program for managing submittals and requests for information • Review any remaining change order requests by the Contractor • Visit the site for periodic walk— throughs and equipment startups • Attend monthly construction progress meetings • Assist operations staff with a maximum of 40 -hours of start-up assistance FUNDING: Funding is available in the Owasso Public Works Authority Budget. RECOMMENDATION: Staff recommends approval of Amendment #1 increasing the Agreement for Professional Engineering for Construction Services with CP &Y, Inc. of Oklahoma City, Oklahoma, in an amount not to exceed $105,000.00 and authorization to execute all necessary documents. ATTACHMENT: Engineering Amendment (Construction Services) #1 AMENDMENT NO. 1 TO THEAGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR WASTEWATER TREATMENT PLANT AND MAIN LIFT STATION EXPANSION THIS AMENDMENT NO. 1, to the Agreement for Professional Engineering Services, is made and entered into this _ day of_ , 2023, between the Owasso Public Works Authority, Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as AUTHORITY, and CP &Y Inc. hereinafter referred to as ENGINEER, WITNESSETH: WHEREAS, AUTHORITY and ENGINEER entered into an AGREEMENT, dated December 15, 2020, under which the ENGINEER was to provide professional services for the Owasso Wastewater Treatment Plant and Main Lift Station Expansion, hereinafter referred to as the PROJECT; and, WHEREAS, AUTHORITY requires certain additional professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; thereby necessitating the amending of the AGREEMENT; WHEREAS, ENGINEER, is prepared to provide such SERVICES; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B -1, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AMENDMENT NO. 1. 2. COMPENSATION. AUTHORITY will pay ENGINEER in accordance with Attachment D- 1, COMPENSATION, and further described in Attachment E -1, FEE /MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 3. SCHEDULE. ENGINEER shall perform services in accordance with the schedule set forth in Attachment F. SCHEDULE, attached hereto and incorporated by reference as part of this AMENDMENT NO. 1. Amendment No. 1 4. All other terms and conditions of the AGREEMENT of December 15, 2020, as amended, shall remain in force. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chair of the AUTHORITY. CP &Y Inc. Marisa Vergara, PE Senior Vice President Date 6/6/2023 APPROVED: Juliann M. Stevens, Authority Clerk Kelly Lewis, Chair Date APPROVED AS TO FORM: Julie Lombardi, Authority Attorney Amendment No. 1 ATTACHMENT B Amendment 1 SERVICES TO BE PERFORMED BY ENGINEER CITY OF OWASSO PROJECT WASTEWATER TREATMENT PLANT AND MAIN PLANT LIFT STATION EXPANSION PROJECT Scope of Services CP &Y, Inc. (Engineer) was requested to include the following Task 10 Construction Phase Services as an extension to the Owasso Wastewater Treatment Plant and Main Lift Station Expansion Project by the City of Owasso (City). The actual construction period is longer than anticipated in the original agreement. This amendment includes additional engineering services needed to complete construction of the project. The original contract included 24 months of construction phase services. The project is currently scheduled for completion in October 2023 and will have a 31 -month duration. This amendment covers the additional 7- months of engineering services during construction. The detailed scope associated with each phase is described below: Task 10 — Construction Phase Services 10.1 Basic Construction Phases Services. Engineer will provide the following additional basic services during construction. 1. Submittal Reviews: Engineer will review remaining submittals. Major equipment submittals are completed and O &Ms are remaining. 2. Requests for Information: Engineer will review remaining design questions through the construction phase. 3. Continue hosting a BIM360 site to electronically manage the submittals, RFls, pay applications, drawings, and specifications. 4. Change Orders: Review remaining change order requests by the construction contractor. 5. Engineer will visit the site periodically for walk - throughs and startups. 6. Attend monthly construction progress meetings for the remaining 7 months. 7. Provide basic services for a maximum of seven (7) months construction schedule to substantial completion and two (2) months from substantial completion to final completion. If construction phase services are required for greater than thirty -on (31) months duration for the entire project through no fault of Engineer, Engineer will be entitled to additional compensation. 8. This Work does not include Construction Phase Services needed to comply with State Revolving Fund (SRF) requirements. 9. Review Contractor's Pay Applications for general conformance for the additional 7- months. Attachment B ATTACHMENT D Amendment 1 COMPENSATION CITY OF OWASSO PROJECT WASTEWATER TREATMENT PLANT AND MAIN PLANT LIFT STATION EXPANSION PROJECT Compensation CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE BREAKDOWN. Payment of claims for incremental work completed on each task may be submitted. Invoices for the amount and value of the work and services performed by the Engineer shall be submitted monthly to the City. The City agrees to pay the Engineer, as compensation for such engineering services as listed herein. The invoices shall be prepared and submitted by the Engineer and be accompanied by all supporting data required by the City. The City agrees to pay an amount not to exceed of $618,732 (an addition of $105,000 by Amendment 1) for Engineer services stipulated in this agreement. ATTACHMENT FEE BREAKDOWN CITY OF OWASSO PROJECT WASTEWATER TREATMENT PLANT AND MAIN PLANT LIFT STATION EXPANSION PROJECT Fee Breakdown Task No. Task Description Engineering Fee 10 Construction Phase Services $513,732 11 Construction Phase Services— Amendment 1 $105,000 Attachment E ATTACHMENT F Amendment 1 SCHEDULE CITY OF OWASSO PROJECT WASTEWATER TREATMENT PLANT AND MAIN PLANT LIFT STATION EXPANSION PROJECT Schedule Engineer will provide the services in Attachment B in general accordance with the following schedule. Construction Phase Services Duration 956 days (an addition of 226 days) after Award to the Contractor Attachment F OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06103123 FUND TOTAL 92,866.80 150,444.23 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,373.44 28,294.22 405 Utility Billing 7,832.80 13,379.06 420 Water 14,951.82 23,862.85 450 Wastewater 16,374.38 26,145.37 455 Wastewater Collection 15,826.75 26,650.61 480 Refuse 15,731.61 27,033.67 485 Recycle Center 2,776.00 5,078.45 FUND TOTAL 92,866.80 150,444.23 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2022.2023 Budgetary Basis Statement of Revenues 8 Expenses As of May 31, 2023 OPERATING REVENUES: Water Wastewater Refuse Recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Treatment Wastewater Collections Refuse Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) TIF revenues /(expenses) Transfers in TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance MONTH 190,103 YEAR 3,032,571 $ PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 17,828 $ 589,906 $ 7,418,910 $ 7,801,161 95.107. 525,699 5,631,607 6,020,212 93.54% 236,755 17,785 2,432,193 211,532 2,589,680 93.927. 447 29,909 72,533 41.24% 17,521 0.00% 212,785 40,413 215,145 98,907. $ 1,370,327 $ 15,725,404 $ 16,698,731 94.17% $ (109,220) $ (1,356,952) $ (2,224,915) 60.99% (41,260) (482,929) (523,553) 92.24 %, (342,101) (539,442) (4,145,976) 832,307 (4,900,123) 84.61% (113,575) (1,457,187) (1,669,990) 87.267. (95,926) (1,059,740) (2,137,910) 49.57%, (126,579) (1,218,433) (1,441,637) 84.52%, (112,539) (305,254) (1,197,018) 25.507 (239,025) (2,666,361) (2,953,250) 90.29% $ (1,180,224) $ (12,692,833) $ (17,048,396) 74.45% $ 190,103 $ 3,032,571 $ (349,665) $ 17,828 $ 135,143 $ 33,661 401.48% 4,800 37,295 24,850 150.08% 17,785 211,532 (341,760) - 61.89% 0.00 $ 40,413 $ 383,969 $ (283,249) 10,706,267 $ 20,846,448 (539,442) (9,873,960) (22,563,463) $ (539,442) $ 832,307 $ (1,717,015) $ (308,926) $ 4,248,848 $ (2,349,929) $ (4,759,552) 9,920,046 9,920,046 $ 9,409,342 $ 7,570,117