The URL can be used to link to this page

Home My WebLink About2023.06.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 20, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED S 1. Call to Order - Chair Kelly Lewis JUN 16 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 6, 2023, and June 13, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to annual budget for Fiscal Year 2023 -2024 Carly Novozinsky Staff recommends approval of Resolution 2023-01. 6. Report from OPGA Manager 7. Report from OPGA Attorney Resolution 2023 -01, providing for the adoption of an 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date June 3, 2023 Monthly Budget Status Report - May 2023 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 prrycl Friday, June 16, 2023. n M. Stevens, City The City of Owasso encourages citizen participation. To request do accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowosso. cam OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 6, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, June 6, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Friday, June 2, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:35 pm 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis Trustee - Lyndell Dunn Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Dr. Paul Loving Staff: Assistant Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 16, 2023, Regular Meeting B. Approve claims Dr. Loving moved, seconded by Mr. Bonebrake to approve the Consent Agenda as presented, with claims totaling $58,857.81. YEA: Bonebrake, Loving, Frugo, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date May 20, 2023 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Loving to adjourn the meeting. YEA: Bonebrake, Loving, Fruga, Lewis NAY: None Motion carried: 4-0 and the meeting adjourned at 7:36 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 13, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 13, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, June 8, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Dr. Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 2. Discussion relating to a proposed amendment to Section III (A)(5), Development Project Assistance, of the Owasso Redbud District Project Plan and Tax Increment District No. 1 Policy Guide Chris Garrett presented the item and discussion was held. It was further explained this item will be placed on the June 20, 2023, City Council agenda for consideration and action. 3. Discussion relating to the proposed Fiscal Year 2023 -2024 Annual Operating Budget Warren Lehr and Carly Novozinsky presented the item and discussion was held. It was further explained an item would be placed on the June 20, 2023, City Council, OPWA, and OPGA agendas for consideration and action. 4. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Carly Novozinsky presented item A. Warren Lehr reported on Owasso Strong Neighborhood Initiative Owasso CARES event; a Town Hall meeting regarding the 55 /100fhs Sales Tax Election will be held on Thursday, June 15, 2023; during construction of the E 1 t 6th Street North and Mingo Road intersection improvements project, Magellan Pipe Line crews will be performing repairs to a gas line creating various lane closures; and Bailey Ranch Golf Course will close in July for a greens repair project. 5. Consideration and appropriate action relating to a request for an executive session for the purposes of discussing the City Attorney and the City Manager employment contract, annual evaluation, and succession planning, as provided for in Title 25, O.S. § 307(B)(1) Mayor Kelly Lewis presented the item, recommending to enter into executive session. Mr. Bonebrake moved seconded by Mr. Fruga to enter into executive session, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 At 6:28 pm, the City Council members and Chris Garrett entered into Executive Session. AT 6:49 pm, Chris Garrett exited Executive Session. At 7:02 pm, the City Council exited executive session and returned to open session. 6. City Councilor /Trustee comments and inquiries -None Owasso City Council, OPWA & OPGA June 13, 2023 Page 2 7. Adjournment The meeting adjourned at 7:03 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 6/20/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC GASOLINE $975.17 JPMORGAN CHASE BANK TEXOMA- SUPPLIES $642.27 CART OPERATIONS -Total $1,617.44 AT &T PHONE SERVICE $3.22 BROWN FARMS LLC SOD $880.00 BWI COMPANIES, INC FERTILIZER & SUPPLIES $3,843.80 FLEET FUELS LLC GASOLINE $2,212.66 HOLLIDAY SAND & GRAVEL CO SAND $570.39 JPMORGAN CHASE BANK FIMCO -VALVE $102.93 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $109.96 JPMORGAN CHASE BANK KANSAS GOLF -MOWER $1,141.76 JPMORGAN CHASE BANK KEELING -VALVE BOX LID $1,617.66 JPMORGAN CHASE BANK LOCKE -PUMP REPAIR $86.19 JPMORGAN CHASE BANK LOWES -HAND RAKES $139.92 JPMORGAN CHASE BANK MALCHI -EQUIP CERT $197.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $52.05 JPMORGAN CHASE BANK OREILLY -AIR FILTERS $196.88 JPMORGAN CHASE BANK OREILLY - BATTERY $336.76 JPMORGAN CHASE BANK OREILLY -OIL FILTER $14.10 JPMORGAN CHASE BANK OREILLY- REFUND ($230.41) JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK STANDARD SUPP -MOWER $611.91 JPMORGAN CHASE BANK UATTEND -FEES $41.00 LONE STAR FLAGS & GOLF INC SUPPLIES $314.00 MOHAWK MATERIALS SAND $1,035.40 UNIFIRST HOLDINGS LP ENV CHARGE $66.25 UNIFIRST HOLDINGS LP JANITORIAL $95.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $109.30 UNIFIRST HOLDINGS LP UNIFORM SERVICE $59.85 COURSE MAINT -Total $13,632.58 JPMORGAN CHASE BANK COX -PHONE USAGE $7.44 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $310.18 JPMORGAN CHASE BANK SAMS- SUPPLIES $57.46 JPMORGAN CHASE BANK UNIFIRST - RENTALS $78.24 JPMORGAN CHASE BANK WALMART- SUPPLIES $7.41 STEPHEN R GRINTER REPAIRS $450.00 FOOD & BEV -Total $910.73 AT &T LONG DISTANCE PHONE $9.70 AT &T LONG DISTANCE LONG DISTANCE PHONE $94.10 CITY OF OWASSO WATER SERVICE $192.50 JPMORGAN CHASE BANK COX -PHONE USAGE $3.72 1 Fund 55 Claims List - 6/20/2023 Vendor Name OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ROGER CLEVELAND GOLF COMPANY STANDLEY SYSTEMS, LLC OPGA -Total Payable Description Payment Amount ONG- NATURAL GAS USAGE $253.04 PGA -DUES $537.00 PGA - TRAINING $190.00 PLATINUM - SECURITY $25.00 DEMO WEDGES $83.50 COPIER $208.20 GOLF ADMIN -Total $1,596.76 JPMORGAN CHASE BANK AHEAD - FIXTURE $22.36 JPMORGAN CHASE BANK COX -PHONE USAGE $11.16 GOLFSHOP -Total $33.52 BAD BIRDIE MERCHANDISE EXPENSE $2,192.00 BGR DAILY ACCT. REIMS PETTY CASH $3,622.93 CALLAWAY GOLF SALES COMPANY MERCHANDISE EXPENSE $2,248.34 JPMORGAN CHASE BANK ACUSHNET -MECH EXP $5,042.73 JPMORGAN CHASE BANK ACUSHNET -MERCH EXP $801.02 JPMORGAN CHASE BANK AHEAD -MERCH EX $538.35 JPMORGAN CHASE BANK ELITE GOLF -MERCH EXP $3,050.00 JPMORGAN CHASE BANK GOLF COURSE BEER $977.63 JPMORGAN CHASE BANK IMPERIAL - COFFEE $271.85 JPMORGAN CHASE BANK PUKKA -MERCH EXP $2,552.52 JPMORGAN CHASE BANK SAMS -FOOD $1,126.54 JPMORGAN CHASE BANK TRACER -MERCH EXP $328.74 JPMORGAN CHASE BANK WALMART -FOOD $49.59 OPGA -Total $22,802.24 $40,593.27 OPGA Grand Total $40,593.27 4 TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2023 -01 FY 2023 -2024 Annual Owasso Public Golf Authority (OPGA) Operating Budget DATE: June 15, 2023 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed and was transmitted for Trustee review on May 9, 2023. The proposed budget was discussed during the May and June Worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website and at the Owasso Public Library. Resolution 2023-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. PUBLIC HEARING: On May 24, 2023, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June b, 2023. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2023-01, adopting a Fiscal Year 2023-2024 Budget for the OPGA Fund. ATTACHMENT: OPGA Resolution 2023-01 OWASSO PUBLIC GOLF AUTHORITY CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2023 -2024 FOR THE OWASSO PUBLIC GOLF AUTHORITY WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2024 (FY 2023 - 2024); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT. SECTION ONE (1): The Owasso Public Golf Authority does hereby adopt the FY 2023 -2024 Budget with total resources available in the amount of $2,041,081 and total expenditures appropriations in the amount of $2,250,996 as follows: Golf Shop 336,398 Golf Cart Operations 183,370 Golf Course Maintenance 1,217,417 Food & Beverage 181,421 General & Administrative 332,390 Total Expenditures 2,250,996 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2023. PASSED AND APPROVED this 20th day of June 2023. Kelly Lewis, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/03/23 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 6,996.83 10,967.33 605 Cart Operations 2,659.50 2,969.34 610 Golf Course Operations 19,909.58 27,040.33 670 Food & Beverage 5,159.57 7,157.00 690 General & Administration 4,239.23 6,027.70 FUND TOTAL 38,964.71 54,161.70 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2022 -2023 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2023 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES Golf shop fees $ 83,443 $ 764,930 $ 683,322 111.94% Cart Rental 26,149 205,721 197,103 104.37% Food & beverage 24,446 199,367 188,822 105.58% COS -- food & beverage (10,672) (94,357) (78,814) 119.72% Merchandise sales 19,061 190,322 178,275 106.76%, COS — merchandise (12,728) (139,796) (124,729) 112.087. TOTAL OPERATING REVENUES $ 129,700 $ 1,126,187 $ 1,043,979 107.87% OPERATING EXPENSES Golf Shop $ (24,926) $ (252,257) $ (292,076) 86.37% Cart Operations (15,817) (160,196) (139,441) 114.887 Golf Course Maintenance (70,195) (804,931) (1,099,664) 73.20% Food & Beverage (16,276) (170,124) (149,331) 113.92% Golf Administration (25,616) (283,191) (277,053) 102.22% Capital Outlay (55,500) (55,500) 100.00% TOTAL OPERATING EXPENSES $ (152,830) $ (1,726,200) $ (2,013,065) 85.75% OPERATING REVENUES OVER (UNDER) EXPENDITURES (600,013) (969,086) $ (23,130) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 87,290 $ 952,710 $ 1,040,000 91.61% Other revenues /(expenses) 1,139 12,623 300 4207.71% TOTAL NONOPERATING REVENUES (EXPENSES): $ 88,429 $ 965,333 $ 1,040,300 92.79% NET INCOME (LOSS) 65,299 $ 365,320 $ 71,214 ENCUMBRANCES OUTSTANDING $ (13,616) FUND BALANCE (Budgetary Basis) Beginning Balance 426,625 426,625 Ending Balance $ 778,329 $ 497,839