HomeMy WebLinkAbout2023.07.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, July 18, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Chair Kelly Lewis JUL 14 2023
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes -July 11, 2023, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
6. Report from OPGA Attorney
7. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - Pay Period Ending Date June 17, 2023, and July 1, 2023
• Monthly Budget Status Report - June 2023
8. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 pm o iday, July 14, 2023. 10 A I/
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an Occommociation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowosso.com
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JULY 11, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, July 11, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9,2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00
pm on Friday, July 7, 2023,
1. Call to Order - Vice Mayor /Vice Chair Alvin Fruga called the meeting to order at 6:13 pm.
2. Roll Call
Present Absent
Vice Mayor /Vice Chair- Alvin Fruga Mayor /Chair- Kelly Lewis
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Dr. Paul Loving
Staff: City /Authority Manager- Warren Lehr; Assistant City /Assistant Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Councilors /Trustees to be routine and will be enacted by one motion.
Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion
to adopt the Consent Agenda is non - debatable.)
A. Approve City Council minutes -June 20, 2023, Regular Meeting
B. Approve OPWA minutes -June 20, 2023, Regular Meeting
C. Approve OPGA minutes - June 20, 2023, Regular Meeting
D. Approve claims - City Council, OPWA, OPGA
Mr. Bonebrake moved, seconded by Dr. Loving to approve the Consent agenda as presented, with
City Council claims totaling $856,720.14, OPWA claims totaling $1,728,009.67, and OPGA claims
totaling $54,237.25.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Owasso Public Works Authority consideration and appropriate action relating to Resolution 2023 -02, a
Resolution of The Owasso Public Works Authority (the "Borrower ") authorizing a loan from the Oklahoma
Water Resources Board in the total aggregate principal amount of not to exceed $9,000,000.00;
approving the issuance of a Series 2023 Promissory Note to Oklahoma Water Resources Board in the
total aggregate principal amount of not to exceed $9,000,000.00, secured by a pledge of revenues and
authorizing its execution; designating a local trustee; approving and authorizing the execution of a Trust
Agreement; approving and authorizing the execution of a Loan Agreement; approving and authorizing
the execution of a Security Agreement; ratifying and confirming a Lease Agreement; approving and
authorizing a Note Purchase Agreement; authorizing documents pertaining to a year -to -year pledge
of certain sales tax revenue; approving various covenants; approving and authorizing payment of fees
and expenses; approving and authorizing application to the Oklahoma Water Resources Board;
approving and authorizing professional services agreements with The Public Finance Law Group, PLLC
and Municipal Finance Services, Inc.; and containing other provisions relating thereto
Carly Novozinsky presented the item, recommending approval of OPWA Resolution 2023 -02. Jon Wolff
with Municipal Finance Services, Inc and Allan Brooks with The Public Finance Low Group PLLC were
present and answered questions of the Trustees. There were no comments from the audience.
Owasso City Council, OPWA & OPGA
July 11, 2023
Page 2
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve OPWA Resolution 2023 -02,
as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
6. City Council consideration and appropriate action relating to Resolution 2023 -15, a Resolution of the
City of Owasso, Oklahoma (the "City ") approving action taken by The Owasso Public Works Authority
(the "Authority ") authorizing issuance, sale and delivery of the Authority's Series 2023 Promissory Note
to Oklahoma Water Resources Board; ratifying and confirming a Lease Agreement; authorizing
documents pertaining to a year -to -year pledge of certain sales tax revenue; and containing other
provisions related thereto
Carly Novozinsky presented the item, recommending approval of City Council Resolution 2023 -15. There
were no comments from the audience. Mr. Dunn moved, seconded by Dr. Loving to approve City
Council Resolution 2023 -15, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
City Council consideration and appropriate action relating to a fiscal year 2023 payment to
Mediclaims, Inc., as part of the Ground Emergency Medical Transportation Supplemental Payment
Program for emergency transportation services
Carly Novozinsky presented the item, recommending authorization of payment to Mediclaims, Inc., of
Tonkawa, Oklahoma, in the amount of $36,618.60. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to authorize payment, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
8. Presentation and discussion relating to fiduciary duty of care, responsibility and obligation for the City
Council and Public Trusts
Julie Lombardi presented the item and discussion was held.
9. Discussion relating to bids received for Fire Station No.1 and Fire Station No. 2 renovation projects
David Hurst presented the item and discussion was held.
10. Discussion relating to proposed fees for a city- managed adult male and co -ed softball league
Larry Langford presented the item and discussion was held. It was further explained this item would be
placed on the July 18, 2023, City Council agenda for consideration and action.
11. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
Warren Lehr introduced Carly Novozinsky to present the item.
12. City /Authority Manager report
Warren Lehr reported on the recent inclement weather and storm debris removal efforts of staff, the
upcoming Town Hall meetings regarding the 55/1 00ths Sales Tax Election will be held on July 24, at 6:30
pm at Owasso First Assembly in the Xtreme Youth Building and July 27, at 6:30 pm at Baptist Village in
the Redbud Enrichment Center Tea Room; the annual Red White and Boom, the Surface Transportation
Grant for the 86th Street North Improvements from Main to Garnett.
13. City Councilor /Trustee comments and inquiries - None
Owasso City Council, OPWA & OPGA
July 11, 2023
Page 3
14. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0 and the meeting adjourned at 7:21 pm.
Alvin Fruga, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
Claims List - 07/18/2023
Fund Vendor Name Payable Description Payment Amount
55 OPGA YAMAHA GOLF CAR COMPANY REPAIRS $119.98
YAMAHA MOTOR CORPORATION, USA BEVERAGE CART LEASE $268.05
CART OPERATIONS -Total
$388.03
JPMORGAN CHASE BANK
CERTIFIED LAB -UC PROT
$340.45
JPMORGAN CHASE BANK
KANSAS GOLF - REGULATOR
$79.92
JPMORGAN CHASE BANK
LOWES -PUSH BROOMS
$86.94
JPMORGAN CHASE BANK
LOWES- REFUND
($175.92)
JPMORGAN CHASE BANK
MEETING EXP 05118
$274.85
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$51.04
JPMORGAN CHASE BANK
OREILLY -AIR FILTER
$38.10
JPMORGAN CHASE BANK
OREILLY - ANTIFREEZE
$71.96
JPMORGAN CHASE BANK
OREILLY - BATTERY
$141.14
JPMORGAN CHASE BANK
OREILLY -HOSE REPAIR
$205.14
JPMORGAN CHASE BANK
OREILLY - HYDRAULIC OIL
$106.86
JPMORGAN CHASE BANK
OREILLY -OIL ABSORBENT
$56.97
JPMORGAN CHASE BANK
OREILLY- STARTER FLUID
$20.37
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$15.99
JPMORGAN CHASE BANK
P &K EQUIP - AERWAY TINE
$2,838.29
JPMORGAN CHASE BANK
PROF TURF- FILTER
$381.12
JPMORGAN CHASE BANK
PROF TURF - THERMOSTAT
$180.72
S &S TURF COVERS LLC
TURF COVERS
$24,986.14
UNIFIRST HOLDINGS LP
ENV CHARGE
$13.25
UNIFIRST HOLDINGS LP
JANITORIAL
$19.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$21.86
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$11.97
COURSE MAINT -Total
$29,768.16
AT &T
LONG DISTANCE PHONE
$9.72
CITY OF OWASSO
WATER SERVICE
$210.50
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$42.20
JPMORGAN CHASE BANK
MURRAY -DOOR REPAIR
$800.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$246.74
STANDLEY SYSTEMS, LLC
COPIER
$344.23
GOLF ADMIN -Total
$1,653.39
CALLAWAY GOLF SALES COMPANY
MERCHANDISE EXPENSE
$84.57
JPMORGAN CHASE BANK
ACUSHNET -MERCH EXP
$4,143.78
JPMORGAN CHASE BANK
TEXOMA -MERCH EXP
$660.82
JPMORGAN CHASE BANK
VISTA -MERCH EXP
$239.98
OPGA -Total $5,129.15
OPGA -Total $36,938.73
OPGA Grand Total $36,938.73
1
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/17/23
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations 7,103.93 11,085.23
605 Cart Operations 3,711.25 4,143.59
610 Golf Course Operations 20,250.39 27,418.90
670 Food & Beverage 5,964.69 8,049.80
690 General & Administration 4,239.23 6,027.70
FUND TOTAL
41,269.49
56,725.22
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07101/23
Payroll Expenses Total Expenses
7,485.97
3,029.25
21,476.76
5,470.41
4,333.21
11,696.27
3,382.17
29,062.54
7,590.58
6,198.20
FUND TOTAL 41,795.60 57,929.76
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues & Expenses
As of June 30, 2023
OPERATING EXPENSES
Golf Shop
MONTH
Cart Operations
TO -DATE
OPERATING REVENUES:
(92,287)
Golf shop fees
$ 79,878
Cart Rental
23,471
Food & beverage
26,608
COS -- food & beverage
(14,657)
Merchandise sales
34,941
COS -- merchandise
(37,802)
TOTAL OPERATING REVENUES
$ 112,440
OPERATING EXPENSES
Golf Shop
$ (22,959)
Cart Operations
(15,889)
Golf Course Maintenance
(92,287)
Food & Beverage
(17,960)
Golf Administration
(20,711)
Capital Outlay
(5,000)
TOTAL OPERATING EXPENSES
$ (174,805)
YEAR
TO -DATE
844,808
229,192
225,979
(108,530)
225,263
BUDGET
683,322
197,103
188,822
(78,814)
178,275
(177,636) (124,729)
$ 1,239,075 $ 1,043,979
$ (275,228)
(176,085)
(897,218)
(188,092)
(303,905)
(60,500)
$ (1,901,027)
$ (292,076)
(139,441)
(1,049, 664)
(149,331)
(277,053)
(105,500)
$ (2,013,065)
OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (62,365) $ (661,952) $ (969,086)
NONOPERATING REVENUES (EXPENSES):
Transfer from General $ 87,290 $ 1,040,000 $ 1,040,000
Other revenues /(expenses) 1,269 13,892 300
TOTAL NONOPERATING REVENUES (EXPENSES): $ 88,559 $ 1,053,892 $ 1,040,300
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 26,194 $ 391,940 $ 71,214
(8,125)
426,625 426,625
$ 810,440 $ 497,839
PERCENT
OF BUDGET
123.63%
116.28%
119.68%
137.70%
126.36%
142.42%
118.69%
94.23%
126.28%
85.48%
125.96%
109.69%
57.35%
94.43%
100.00%
4630.58%
101.31%