HomeMy WebLinkAbout2023.07.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, July 18, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,'
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Chair Kelly Lewis JUL 14 2023-05
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - July 11, 2023, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPWA Manager
6. Report from OPWA Attorney
7. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - Pay Period Ending Date June 17, 2023, and July 1, 2023
• Monthly Budget Status Report - June 2023
8. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 1:00 pm o riday, July 14, 2023.
Juli n M. Stevens, City Clerk
Th e City of Owasso encourages citizen participation. To request a accommodation due to a disability, contact the City Clerk at
least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JULY 11, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, July 11, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00
pm on Friday, July 7, 2023.
1. Call to Order- Vice Mayor /Vice Chair Alvin Fruga called the meeting to order at 6:13 pm.
2. Roll Call
Present Absent
Vice Mayor /Vice Chair - Alvin Fruga Mayor /Chair - Kelly Lewis
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Dr. Paul Loving
Staff: City /Authority Manager- Warren Lehr; Assistant City /Assistant Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Councilors /Trustees to be routine and will be enacted by one motion.
Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion
to adopt the Consent Agenda is non - debatable.)
A. Approve City Council minutes - June 20, 2023, Regular Meeting
B. Approve OPWA minutes -June 20, 2023, Regular Meeting
C. Approve OPGA minutes -June 20, 2023, Regular Meeting
D. Approve claims- City Council, OPWA, OPGA
Mr. Bonebrake moved, seconded by Dr. Loving to approve the Consent agenda as presented, with
City Council claims totaling $856,720.14, OPWA claims totaling $1,728,009.67, and OPGA claims
totaling $54,237.25.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda -None
5. Owasso Public Works Authority consideration and appropriate action relating to Resolution 2023 -02, a
Resolution of The Owasso Public Works Authority (the "Borrower ") authorizing a loan from the Oklahoma
Water Resources Board in the total aggregate principal amount of not to exceed $9,000,000.00;
approving the issuance of a Series 2023 Promissory Note to Oklahoma Water Resources Board in the
total aggregate principal amount of not to exceed $9,000,000.00, secured by a pledge of revenues and
authorizing its execution; designating a local trustee; approving and authorizing the execution of a Trust
Agreement; approving and authorizing the execution of a Loan Agreement; approving and authorizing
the execution of a Security Agreement; ratifying and confirming a Lease Agreement; approving and
authorizing a Note Purchase Agreement, authorizing documents pertaining to a year -to -year pledge
of certain sales tax revenue; approving various covenants; approving and authorizing payment of fees
and expenses; approving and authorizing application to the Oklahoma Water Resources Board;
approving and authorizing professional services agreements with The Public Finance Law Group, PLLC
and Municipal Finance Services, Inc.; and containing other provisions relating thereto
Carly Novozinsky presented the item, recommending approval of OPWA Resolution 2023 -02. Jon Wolff
with Municipal Finance Services, Inc and Allan Brooks with The Public Finance Law Group PLLC were
present and answered questions of the Trustees. There were no comments from the audience.
Owasso City Council, OPWA & OPGA
July 11, 2023
Page 2
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve OPWA Resolution 2023 -02,
as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
b. City Council consideration and appropriate action relating to Resolution 2023 -15, a Resolution of the
City of Owasso, Oklahoma (the "City ") approving action taken by The Owasso Public Works Authority
(the "Authority ") authorizing issuance, sale and delivery of the Authority's Series 2023 Promissory Note
to Oklahoma Water Resources Board; ratifying and confirming a Lease Agreement; authorizing
documents pertaining to a year -to -year pledge of certain sales tax revenue; and containing other
provisions related thereto
Carly Novozinsky presented the item, recommending approval of City Council Resolution 2023 -15. There
were no comments from the audience. Mr. Dunn moved, seconded by Dr. Loving to approve City
Council Resolution 2023 -15, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
City Council consideration and appropriate action relating to a fiscal year 2023 payment to
Mediclaims, Inc., as part of the Ground Emergency Medical Transportation Supplemental Payment
Program for emergency transportation services
Carly Novozinsky presented the item, recommending authorization of payment to Mediclaims, Inc., of
Tonkawa, Oklahoma, in the amount of $36,618.60. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to authorize payment, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0
8. Presentation and discussion relating to fiduciary duty of care, responsibility and obligation for the City
Council and Public Trusts
Julie Lombardi presented the item and discussion was held.
9. Discussion relating to bids received for Fire Station No.1 and Fire Station No. 2 renovation projects
David Hurst presented the item and discussion was held.
10. Discussion relating to proposed fees for a city- managed adult male and co -ed softball league
Larry Langford presented the item and discussion was held. It was further explained this item would be
placed on the July 18, 2023, City Council agenda for consideration and action.
11. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
Warren Lehr introduced Carly Novozinsky to present the item.
12. City /Authority Manager report
Warren Lehr reported on the recent inclement weather and storm debris removal efforts of staff, the
upcoming Town Hall meetings regarding the 55 /1001hs Sales Tax Election will be held on July 24, at 6:30
pm at Owasso First Assembly in the Xtreme Youth Building and July 27, at 6:30 pm at Baptist Village in
the Redbud Enrichment Center Tea Room; the annual Red White and Boom, the Surface Transportation
Grant for the 86th Street North Improvements from Main to Garnett.
13. City Councilor /Trustee comments and inquiries - None
Owasso City Council, OPWA & OPGA
July 11, 2023
Page 3
14. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion Carried: 4 -0 and the meeting adjourned at 7:21 pm.
Alvin Fruga, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
Claims List - 07/18/2023
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA ENTERPRISE FM TRUST
FLEET LEASE
$2,311.33
FLEETCOR TECHNOLOGIES
FUEL CHARGES JUNE 23
$350.10
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$180.93
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$29.58
OPWA ADMINISTRATION -Total
$2,871.94
ENTERPRISE FM TRUST
FLEET LEASE
$974,49
JPMORGAN CHASE BANK
LOWES -PARTS
$30.56
NATIONAL WASTE & DISPOSAL, INC.
DISPOSAL
$63.30
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$18.40
RECYCLE CENTER -Total
$1,086.75
DARTS CONTRACTORS LLC
RECYCLE EXPANSION
$167,783.30
RECYCLE CENTER EXPANSION -Total
$167,783.30
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JUNE
$1,845.83
ENTERPRISE FM TRUST
FLEET LEASE
$974.49
FLEETCOR TECHNOLOGIES
FUEL CHARGES JUNE 23
$5,063.25
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$351.80
JPMORGAN CHASE BANK
BUMPER- SUPPLIES
$29.18
JPMORGAN CHASE BANK
BUMPER -TIRE REPAIR
$303.61
JPMORGAN CHASE BANK
HOME DEPOT -TOOL CART
$341.48
JPMORGAN CHASE BANK
LOWES - EXTINGUISHER
$12.96
JPMORGAN CHASE BANK
PTG -PARTS
$110.91
JPMORGAN CHASE BANK
PTG- REPAIR
$4,046.22
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$69.42
REFUSE COLLECTIONS -Total
$13,149.15
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
$2,089.46
UTILITY BILLING -Total
$2,089.46
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JUNE
$20.01
DEPARTMENT OF ENVIRONMENTAL
DEQ LICENSE RENEWAL
$62.00
QUALITY
ENTERPRISE FM TRUST
FLEET LEASE
$1,679.48
FLEETCOR TECHNOLOGIES
FUEL CHARGES JUNE 23
$1,516.45
JPMORGAN CHASE BANK
CORE &MAIN -RINGS
$1,900.00
JPMORGAN CHASE BANK
FULLERTON - SUPPLIES
$41.60
JPMORGAN CHASE BANK
KEY EQUIP -SEWER POLES
$593.38
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$351.31
JPMORGAN CHASE BANK
OREILLY -FLUID
$149.98
TREASURER PETTY CASH
PER DIEM - KIMBROUGH
$625.75
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$58.73
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$32.06
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECT
$221.90
WASTEWATER COLLECTIONS -Total $7,252.65
L
Fund
Claims List - 07/18/2023
Vendor Name
61 OPWA FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
Payable Description Payment
Amount
FUEL CHARGES JUNE 23
$651.55
ACCURATE - SLUDGE TEST
$120.00
AMERIFLEX -HOSE REPAIR
$122.00
BA ELECTRIC - STARTER
$3,120.00
BLUEBOOK- AMMONIA
$297.45
FEDEX- SHIPPING
$210.36
GRAINGER- BUCKET
$34.44
IMPULSE - ANTERO
$1,940.00
NCL- PIPETS
$67,70
NCL - WEIGHT BOOTS
$45.75
WASTE MGMT- DISPOSAL
$4,413.17
UNIFORM SERVICES
$62.75
WASTEWATER TREATMENT -Total
$11,085.17
CITY OF TULSA UTILITIES
WATER
$398,399.25
ENTERPRISE FM TRUST
FLEET LEASE
$1,203.60
FLEETCOR TECHNOLOGIES
FUEL CHARGES JUNE 23
$1,496.87
JPMORGAN CHASE BANK
CORE &MAIN -METER CANS
$750.00
JPMORGAN CHASE BANK
CORE &MAIN -METER SETS
$2,019.00
JPMORGAN CHASE BANK
HOME DEPOT -WATER
$49.96
JPMORGAN CHASE BANK
LOWES- EXTINGUISHER
$47.96
JPMORGAN CHASE BANK
LOWES -LOCKS
$109.90
SCHUERMANN ENTERPRISES, INC
BAILEY RANCH TOWER
$566.27
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$54.37
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECT
$40.80
WATER -Total
$404,737.98
OPWA -Total $610,056.40
69 OPWA SALES TAX SUB SPROUTS FARMERS MARKET INC DEVELOPMENT AGREEMENT $30,000.00
ACCOUN
OPWA ST SUB - DEBT SERV -Total $30,000.00
OPWA SALES TAX SUB ACCOUN - Total $30,000.00
OPWA Grand Total $640,056.40
ICA
OWASSO PUBLIC WORKS AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 06/17/23
Department Payroll Expenses Total Expenses
400
OPWA Administration
18,792.70
27,582.75
405
Utility Billing
7,832.81
13,373.97
420
Water
14,460.64
23,267.60
450
Wastewater
16,511.33
26,250.93
455
Wastewater Collection
16,207.47
27,089.03
480
Refuse
15,103.29
26,305.63
485
Recycle Center
2,776.00
5,078.43
FUND TOTAL
91,684.24
148,948.34
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 07/01123
Department Payroll Expenses Total Expenses
400
OPWA Administration
19,387.61
28,621.46
405
Utility Billing
8,668.68
14,562.34
420
Water
17,102.80
25,940.89
450
Wastewater
16,234.07
26,329.93
455
Wastewater Collection
19,517.48
31,436.92
480
Refuse
16,756.71
28,770.23
485
Recycle Center
2,845.60
5,267.37
FUND TOTAL
100,512.95
160,929.14
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2022 -2023
Budgetary Basis
Statement of Revenues 8, Expenses
As of June 30, 2023
NONOPERATING REVENUES (EXPENSES)
Interest
$
MONTH
$
YEAR
$
33,661
PERCENT
Other revenues /(expenses)
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
17,445
228,977
(341,760)
- 67.007.
Water
$
667,692
$
8,086,603
$
7,801,161
103.66%
Wastewater
$
624,749
$
6,256,356
$
6,020,212
103.92%
Refuse
235,712
2,667,904
2,589,680
103.02%
Recycle
$
3,049
$
32,959
$
72,533
45.447.
Other Utility fees
18,677
231,461
215,145
107.58%,
TOTAL OPERATING REVENUES
$
1,549,879
$
17,275,283
$
16,698,731
103.45%
OPERATING EXPENSES:
$
(1,039,903)
$
3,205,761
$
(2,349,929)
OPWA administration
$
(166,281)
$
(1,524,223)
$
(2,224,915)
68.51%
Utility Billing
(43,697)
(526,626)
(523,553)
100.59%
Water
(375,884)
(4,524,054)
(4,950,844)
91.38%
Wastewater Treatment
(141,926)
$
(1,599,113)
$
(1,669,990)
95.76%
Wastewater Collections
(110,038)
(1,169,778)
(2,102,189)
55.657.
Refuse
(138,709)
(1,357,143)
(1,441,637)
94.1417
Recycle
(204,930)
(510,184)
(1,197,018)
42.627.
Debt payments
(239,025)
(2,905,385)
(2,953,250)
98.387.
TOTAL OPERATING EXPENSES
$
(1,420,489)
$
(14,116,506)
$
(17,063,396)
82.73%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$
129,389
$
3,158,777
$
(364,665)
NONOPERATING REVENUES (EXPENSES)
Interest
$
18,365
$
153,507
$
33,661
456.04%
Other revenues /(expenses)
2,881
40,175
24,850
161.67 %,
TIF revenues /(expenses)
17,445
228,977
(341,760)
- 67.007.
Transfers in
_
-
-
0.00%
TOTAL NONOPERATING REVENUES (EXPENSES)
$
38,690
$
422,660
$
(283,249)
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$
-
$
10,706,267
$
20,846,448
Expenditures of long -term debt
(1,207,983)
(11,081,942)
(22,548,463)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$
(1,207,983)
$
(375,675)
$
(1,702,015)
NET INCOME (LOSS)
$
(1,039,903)
$
3,205,761
$
(2,349,929)
ENCUMBRANCES OUTSTANDING
$
(3,330,233)
FUND BALANCE (Budgetary Basis)
Beginning Balance
9,920,046
9,920,046
Ending Balance
$
9,795,574
$
7,570,117