The URL can be used to link to this page

Home My WebLink About2023.08.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old - Central Building 109 North Birch, Owasso, OK Tuesday, August 1, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis JUL 2 8 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -July 18, 2023, Regular Meeting B. Approve claims C. Authorize execution of the first contract extension with Unifirst Corporation of Broken Arrow, Oklahoma, for uniform rental and procurement services from July 1, 2023 through June 30, 2024 for the Public Works Department 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a new automated refuse collection vehicle Larry Escalanta Staff recommends approval to purchase a 2024 Mack LR64R /Heil 28 -yard DPF Python, Diesel, automated refuse collection vehicle in the amount of $400,000.00 from United Engines of Oklahoma City, Oklahoma, per the State of Oklahoma's approved contract #SW 197. Consideration and appropriate action relating to the 2009 Crane Carrier /Heil 28 -Yard Python automated refuse vehicle, VIN# ICYCCK4869T049441, declaring as surplus to the needs of the Authority, and authorizing the disposal Larry Escalanta Staff recommends declaring the vehicle as surplus to the needs of the Authority and utilizing such vehicle as a trade -in towards the purchase of a new refuse vehicle. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date July 15, 2023 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City CI on Friday, Decembe 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:30 pm July 28, 2023 Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request a accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JULY 18, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, July 18, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, July 14, 2023. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:03 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Dr. Paul Loving Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -July 4, 2023, and July 11, 2023, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Mr. Fruga to approve the Consent Agenda as presented, with claims totaling $640,056.40. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date June 17, 2023, and July 1, 2023 • Monthly Budget Report - June 2023 S. New Business - None 9. Adjournment Mr. Dunn moved, seconded by Dr. Loving to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 and the meeting adjourned at 7:04 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Claims List_ 08/0112023 Fund Vendor Name Payable Description Payment Amount 61 OPWA GREELEY & HANSEN LLC LBX 619776 ELM CREEK SEWER REHAB $8,643.09 ELM CREEK INTERCEPTOR -Total $8,643.09 AEP /PSO ELECTRIC USE $2,353.85 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CITY OF OWASSO GEN LIAB /SELF INS FEE $150,000.00 DEPARTMENT OF ENVIRONMENTAL CERTIFICATION $184.00 QUALITY UNIFORM SERVICES $36.80 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $79.44 JPMORGAN CHASE BANK LOWES- DOORKNOB $39,48 JPMORGAN CHASE BANK REASORS - SUPPLIES $145.69 JPMORGAN CHASE BANK SAMS- SUPPLIES $282.80 STANDLEY SYSTEMS LLC COPIER SERVICES $167.10 TERMINIX TERMITE PEST CONTROL $506.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $59.16 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $32.93 OPWA ADMINISTRATION -Total $178,850.45 BANCFIRST 800469017109B $55,960.40 BANCFIRST 800470015109C $23,361.34 BANCFIRST 8004710131SANTA FE $14,375.74 BANCFIRST 8004720111RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $119,949.80 OPWA DEBT SERVICE -Total $239,024.60 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICES $852.70 RANCH CRK INTCPT UPGRADE -Total $852.70 AEP /PSO ELECTRIC USE $285.92 JPMORGAN CHASE BANK NATURAL EVOL- DISPOSAL $756.39 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,608.51 TERMINIX PEST CONTROL $89.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total $2,776.62 JPMORGAN CHASE BANK SAMS- SUPPLIES $53.96 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $15,277.68 SPOK INC. PAGER USE $78,96 THE METROPOLITAN ENVIRONMENTAL EXTRA VOUCHERS $360.00 TRUS THE METROPOLITAN ENVIRONMENTAL HALF FY23124 ASSESS $11,285.00 TRUS UNIFIRST HOLDINGS LP UNIFORM SERVICES $138.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $37.79 REFUSE COLLECTIONS -Total $27,231.39 AEP /PSO ELECTRIC USE $5,736.86 1 - -- -- - Claims List - 08/01/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA DEPARTMENT OF ENVIRONMENTAL CERTIFICATION $598.00 QUALITY CERTIFICATION $506.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $379.60 JPMORGAN CHASE BANK INFOSENSE -WEB SUPPORT $995.00 JPMORGAN CHASE BANK LOWES -BOLTS $5.40 JPMORGAN CHASE BANK LOWES- REFUND ($0.44) JPMORGAN CHASE BANK RED WING -BOOTS $170.00 SPOK INC. PAGER USE $78.96 UNIFIRST HOLDINGS LP UNIFORM SERVICES $117.46 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $25.44 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $25.41 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $21.78 WASTEWATER COLLECTIONS -Total $8,153.47 AEP /PSO ELECTRIC USE $37,925.63 DEPARTMENT OF ENVIRONMENTAL CERTIFICATION $506.00 QUALITY CERTIFICATION $506.00 JPMORGAN CHASE BANK CINTAS- SUPPLIES $55.09 JPMORGAN CHASE BANK CONTINENTAL - SUPPLIES $532.03 JPMORGAN CHASE BANK GRAINGER -FAN MOTOR $576.30 JPMORGAN CHASE BANK SAMS- SUPPLIES $46.76 SPOK INC. PAGER USE $41.48 UNIFIRST HOLDINGS LP UNIFORM SERVICES $224.71 WASTEWATER TREATMENT -Total $39,908.00 AEP IPSO ELECTRIC USE $381.40 CITY OF TULSA DEPT OF FINANCE JUNE LAB SERVICES $580.00 DEPARTMENT OF ENVIRONMENTAL CERTIFICATION $506.00 QUALITY JPMORGAN CHASE BANK CORE &MAIN -LIDS $201.30 JPMORGAN CHASE BANK CORE &MAIN -METER $1,437.17 JPMORGAN CHASE BANK CORE &MAIN -METER CANS $2,153.00 JPMORGAN CHASE BANK CORE &MAIN- REGISTER $225.00 JPMORGAN CHASE BANK CORE &MAIN- REGISTERS $598.40 JPMORGAN CHASE BANK CORE &MAIN- SADDLE $280.00 JPMORGAN CHASE BANK CORE &MAIN- SOFTWARE $14,000.00 JPMORGAN CHASE BANK LOWES -EXPAN JOINT $53.10 OMEGA RAIL MANAGEMENT, INC. PIPELINE 116TH ST $772.50 SPOK INC. PAGER USE $84.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $142.14 WATER -Total $21,414.47 OPWA -Total $526,854.79 67 OPWA SALES TAX BANCFIRST 80065001212016 NOTE $225,035.08 BANCFIRST 800730038/2018 NOTE $92,885.00 2 Fund Claims List - 08/01/2023 Vendor Name Payable Description Payment Amount 67 OPWA SALES TAX BANCFIRST 800826026/2020 NOTE $91,391.55 HAWKINS DELAFIELD & WOOD LLP 2018 ARBITRAGE CALC $4,000.00 OPWA STF DEBT SERVICE -Total $413,311.63 OPWA SALES TAX - Total $413,311.63 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP LLC DEVELOPMENT AGREEMENT $6,009.62 ACCOUN OPWASTSUB - DEBTSERV -Total $6,009.62 OPWA SALES TAX SUB ACCOUN -Total $6,009.62 OPWA Grand Total $946,176.04 3 TO: The Honorable Mayor and City Council The Honorable Chair and Trustees, Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Public Works Director SUBJECT: Uniform Agreement Renewal — Unifirst Corporation Public Works /Vehicle Maintenance /Recreation and Culture DATE: July 28, 2023 BACKGROUND: In August 2022, the Owasso City Council and the Owasso Public Works Authority (OPWA) awarded a contract to Unifirst Corporation, following a bid process. The award included uniforms and accessories for Public Works, Vehicle Maintenance, and Recreation and Culture staff. The contract also included floor mats and shop rags, as well as laundering of uniforms for a professional appearance of staff. The cost of the FY 2022 -2023 contract was $15,553.56 from the General Fund and $15,092.60 from the OPWA Fund. The original contract was executed for a term of one year (July 1, 2022 through June 30, 2023) and contains language that the contract may be extended for successive one -year terms, for a period of up to three years, if agreed to by both parties in writing. Staff is requesting to extend the agreement as provided under the original contract for an additional term from July 1, 2023 through June 30, 2024, using the same "per piece" pricing index. CONTRACT SCOPE UNDER RENEWAL The following scope of services will be provided: • Provide uniforms including pants and shirts for employees; • Launder all uniforms with pickup and delivery to facilities weekly; • Provide quality control of uniforms that need replaced due to excessive wear and tear; • Detailed billing; • Removal and replacement of miscellaneous items such as floor mats, shop rags, and soap dispenser refills on a weekly basis. FUNDING: Funding is included in the FY 2024 General Fund and OPWA Fund. RECOMMENDATION: Staff recommends authorization to execute the first renewal of the contract with Unifirst Corporation, of Tulsa, Oklahoma. ATTACHMENTS: Contract Extension Agreement Original Contract with per piece pricing CONTRACT EXTENSION AGREF,MENT UNIFORM RENTAL AND PROCUREMENT FOR OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA Pursuant to terms of a Contract for Independent Services between the Owasso Public Works Authority (OPWA) of Owasso, Oklahoma, and UniFirst Corp, Broken Arrow, OK entered into on the 2 " day of August, 2022 for the period July 1, 2022 through June 30, 2023. My signature on this document will serve to formally and mutually agree to extend the aforesaid contract with the same terns and conditions contained therein for the period from July 1, 2023 through June 30, 2024. UNIFIRST CORP By Davin Murray, General Manager Date 7/13/23 The OPWA agrees to an extension of the above referenced contract between the Owasso Public Works Authority and UniFirst Corp for a period of twelve months between July 1, 2023 and June 30, 2024. OPWA OF OWASSO, OKLAHOMA By Kelly Lewis, OPWA Chair ATTEST: Juliann M. Stevens, OPWA Secretary TECHNICAL SPECIFICATIONS UNIFORM RENTAL AND PROCUREMENT The City of Owasso /Owasso Public Works Authority, "hereinafter referred to as• City or City /Authority ", requests bids to secure a source supply for furnishing uniforms and outerwear by means of a rental agreement and procurement contract for employees in the Public Works, Parks, Support Services, and Vehicle Maintenance Departments. !. GENERAL REQUIREMENTS a. Supplier will be required to provide and perform any necessary repairs on die specified uniforms. b. Specified uniforms are to be laundered and finish pressed without the use of a starch or sizing agent. e. All prices shalt remain fixed for the duration of the contract period, d. Supplier will make all necessary replacements of unsuitable uniforms as needed•to ensure consistency of uniform appearance or upon request and at no additional cost to. die City. e. Ten percent of the uniforms may require replacement on an annual basis due to harsh work environment. Replacement will be at the sole discretion of the City. if the City deems a uniform needs to be replaced, supplier will provide tip to S sets per year, and the City will be responsible for the cost of all other replacements. L Replacements will be accomplished within two (2) pickup periods, g. All initial uniform sets for existing and future employees are to be new, and will include shirts, pants /jeans and/or shorts and hip jacket. II. LIQUIDATED DAMAGES Liquidated damages of one (1) week uniform cost, per employee, shall be deducted from payment if replacements, repairs and sizing problems are not corrected within (2) two pickup periods. Conditions apply to standard sizes and types only. The determination of the amount of-damages resulting from any late delivery of direct purchase merchandise (T- shirts, polo shirts and outerwear) specified herein being difficult to ascertain, the City shall have the right'to discount the purchase price at a rate of 1% per calendar day for every day that the delivery is delayed beyond the time specified in these conditions. The successftd supplier agrees, by the submission of a quote, such deductions made from the purchase price for late delivery of merchandise shall be in the nature of liquidated damages and will not constitute a penalty. III. DELIVERY & PICK UP a. Delivery and pick up of uniforms shall be on a weekly basis on the mutually agreed upon and designated day of the week. b, Four (4) delivery and pick -up locations are designated. These locations are at the Public Works Administration Building, Wastewater Treatment Plant, Recycle Center, and Vehicle Maintenance Facility. Locations may be changed at the discretion of the City. (Two additional sites may be added.) C. Supplier will provide clothing racks as needed for clean uniform storage. d. Supplier will also provide a bulk collector container (hamper with casters) as needed for soiled uniforms. Bulk collector will be adequately sized to accommodate site - specific needs. e. Rental costs associated with clothing racks and bulk collector containers are to be listed separately on the Submittal Page. L All delivery sites will be within the City of Owasso, OK. IV. SET UP a. Within ten (10) calendar days of the date of issuance of the notice of contract award, the successful supplier will visit each site to fit all employees for sizes. Complete uniform sets are to be delivered to all employees within thirty (30) days of the date of issuance of the Notice of Award. b. Initial set -up charges for each uniform set will be included in the base proposal unit price per week. C. Art service fees for the logo preparation are to be included in the base proposal unit price. (City will provide a reproduction grade copy of the specified logo.) V. ANCILLARY CHARGES a. Uncommon sizes deemed as "special' will be identified on the Submittal Page. Additional cost for special sizes will be designated as a separate service charge. b. A set -up charge for additional personnel following completion of the initial order will be designated on the Submittal Page as a separate service charge. C. Additional cost for uniform exchanges (color, style or size) will be designated on the Submittal Page as a separate charge. ti. Cost associated with additional shirt sets for seasonal change -out needs will be designated on the Submittal Page separately as an additional weekly rental charge. VI. EMBROIDERED LOGO /EMBLEMS a. Each uniform shirt and jacket will have an emblem with the City of Owasso logo showing the department (see sample in Attachment "A "). Specific departments that will have similar emblems but separate names are Public Works Department, Parks Department; Support Services Department, and Vehicle Maintenance. It. Each uniform shirt and jacket will have the "City of Owasso' emblem and Department name above the loll pocket, Above the right pocket area, the first name of the employee will be included on the shirt, C. Supplier will create a pre - production proof of each embroidered emblem and inscription imprint (size consistent to be used on baseball /trucker style caps) and provide the City with a sample for approval prior to producing the garments. d. Emblems must be 100% Swiss embroidery (no silk screening). Additional emblems will be ordered as needed. C. Silk screen logos will only be allowed on short sleeve t- shirts as well as short sleeve and long sleeve High Visibility T- Shirts. VII. UNIFORM SETS a. The make -up of uniform sets and laundering requirements will vary, depending on the individual preference of each employee. Therefore, the Submittal Page for uniforms includes both lease (no laundering) and rental sets. b. Make -up of uniform sets will vary depending on Individual preference. C. Rental unlfortns will require eleven (11) sets per employee based on (5) uniform sets per week. d. All designated employees will be provided the specified uniform shirts, pants /jeans and /or shorts, and lined hip jacket. The City may elect to utilize a cQmb!nation of VIII. GENERAL MERCIdANDISE a. Supplier will sell specified merchandise to the City as a direct purchase, Supplier will be obligated to make corrections, alterations within thirty (30) calendar days from delivery of notification of error. b. All prices for merchandise (T- shirts, polo shirts, and outerwear) shall be quoted Free On Board delivered to the user. Delivery time shall be within thirty (30) calendar days from issuance date of purchase order. C. Each polo shirt will have an embroidered imprint appearing above the left pocket with inscription indicating the City of Owasso and the designated department (See sample in Attachment "B "). d. All outerwear (excluding bib overalls) will have an emblem with the City of Owasso logo showing the specified department (see sample in Attachment "A "). Emblem cost will be designated on the Submittal Page as a separate service charge. IX. GENERAL PROPOSAL a. The City of Owasso /Owasso Public Works Authority reserves the right to reject any and all proposals and to award the contract to the lowest responsive, responsible bidder, as well as any owner desired alternative(s). b. Warranty and delivery information shall be provided. The lowest and best supplier is required to provide samples of each garment before final acceptance of the proposal. Other suppliers may be requested to provide samples in order to evaluaie proposals. C. Supplier must, at the time of proposal, provide a list of customer references in the Tulsa Metropolitan area, including names and telephone numbers, who have made use of their service for a minimum of two (2) years. d. Exception to or deviation from the specifications set forth in this proposal shall be clearly described in the supplier's proposal. No more than 10% deviation on fabric content will be permitted. X. CONTRACT The successful supplier will be required to enter into a contract with the City of Owasso /Owasso Public Works Authority within ten (10) days after Notice of Award of the contract, The term of the contract will be for a period of one (1) year, beginning on July I, 2022 and ending on June 30, 2023. This contract may be extended for three (3) successive one (1) year terms if agreed to by both parties in writing not less than sixty (60) days prior to the expiration of the initial one (1) year or of any successive one (1) year terms. In accordance with the provisions of the Oklahoma Constitution, Article 10, Section 26, this contract may be terminated with or without cause effective June 30, 2023, or on any June 3011' thereafter during a contract extension, if, and in the event, an appropriation of funds providing for funding this service is not made by the governing body of the City of Owasso, Oklahoma, Irrespective to any breech of the provisions set forth herein, the City shall have the'right to cancel the contract upon thirty (30) days written notice to the contractor, Contractor shall have the right to cancel the contract upon thirty (30) days written notice to the City. XI- INVOICES ANI) PAYMENTS Invoices shall be sent to the City of Owasso identified by department, division, and employee. The initial billing will be after July 31, 2022. XIL SPECIFICATIONS (RENTAL/LEASE UNIFORMS) Uniform Shirts (Oxford Office Solid - Long Sleeve) Fabric: 4 -1/2 oz. poplin Blend: G0 %cotton,40 %polyester Finish: Pte -cure durable press and soil resistant Closure: Seven buttons w /vertical buttonholes Collar: Rolled button -down Cuffs: Adjustable Facing: Stitched down front facing Pockets: Front left chest pocket Color: Light Blue Uniform Shirts (Industrial Solid - Long and Short Sleeve) Fabric: 4 -112 oz. poplin Blend: 65% polyester, 35% cotton Finish: Pre -cure durable press and soil resistant Closure: Six buttons w /vertical buttonholes Collar: Two -piece lined with sewn -in stays Cuffs: One piece fully lined Facing; Stitched down front facing Pockets: Two button - through pockets, bartack pencil hole in left pocket Fit: Extra -log shirt tails; add 4- inches to standard tail length Color: Navy Uniform Shirts (Industrial Pin - Stripe -Long and Short Sleeve) Fabric: 4 -I /2 oz. soft stripe poplin Blend: 65% polyester, 35% cotton Finish: Pre-cure durable press and soil resistant Closure: 7 Buttons w /vertical buttonholes button at neck Collar: One -piece fully lined Cuffs: One -piece filly lined Facing: Stitched down front facing Pockets: Two button - through functional flapped pockets, w /rolled bartaeks, bartacked pencil hole in left pocket Fit: Extra -long shirt tails; add 4- inches to standard tail length Other: Yam dyed stripes; separate two -piece yoke Color: Charcoal gray /white with blue stripes Per[ormance Pants (Office Slacks) Fabric: 8+ oz. twill Blend; 100% cotton Finish: Relaxed fit, double front pleats, wrinkle free, stain protected Closure: Sturdy brass zipper, Hutton closure or Clip and Loop Pockets: Two (2) slack -style front pockets with two (2) button through hip pockets or two (2) jean -style front pockets with two (2) set in hip pockets; reinforced and double stitched pocket seam Color: Navy and Khaki Uniform Pants Fabric: 7 -1/2 oz. twill Blend: 65% polyester, 35% cotton Finish: Pre -cure durable press, color and crease retention, soil resistant Closure: Heavy -duty brass ratcheting zipper, button closure Waistband: Inner -lined /Elastic side waistband if available Pockets: Two (2) slack -style front pockets with two (2) button through hip pockets or two (2) jean -style front pockets with two (2) set in hip pockets; reinforced and double stitched pocket seats Other: Bartack reinforcements at stress points, double - stitched seat seam Color: Navy Uniform Shorts Fabric: 7 -1/2 oz. twill Blend: 65% polyester, 35% cotton Finish: Pre -care durable press, color and crease retention, soil resistant Closure: Heavy -duty brass ratcheting zipper, button closure Waistband: Inner-lined Inseam: 7.5 -inch inseam with I -inch double turn lock stitched hem Pockets: Two (2) slack -style front pockets with two (2) button- tlunugh hip pockets; reinforced and double- stitched pocket seam Other: Bartack reinforcements at stress points, double - stitched seat seam Color: Navy Uniform Jeans Fabric: 13 -3/4 oz. denim Blend: 100% heavy - weight cotton Finish: Pre -wash Closure; Heavy -duty brass ratcheting zipper, riveted button closure Pockets: Five (5) pockets Other: Reinforced seams in double polyester threads; boot cut Color: Navy Lined Hip Jaeicet Shell: 65% polyester, 35% cotton twill Liner: quilted permanent luting Closure: brass zipper Pockets: One (1) pencil pocket in sleeve Other: Safely- stitched seams; reinforced bartacks at stress points Color: Navy XIII. SPECIFICATIONS (ADD ALTERNATES —CLASS 2 HIGH VISIBILITY T- SHIRTS) ANSI Class 2 High Visibility Work Shits Long Sleeve Fabric: 100% polyester, Logo: Silk - screen on left chest pocket Pockets: Left chest pocket Other: 3M Scotchlite reflective striping on front and back Color: Fluorescent yellow ANSI Class 2 High Visibility Work Shirts Short Sleeve Fabric: 100% polyester Logo: Silk- screen on left chest pocket Pockets: Left chest pocket Other: 3M Scotchlite reflective striping on front and back Color: Fluorescent yellow ANSI Class 2 high' Visibility Jacket Shell: 100% polyester Liner: Optional 100% polyester, nylon quilted zip -in filler Closure: Brass Zipper Pockets: Left and right chest pockets Other: 3M Scotchlite reflective striping on front, back and sleeves .Color: Fluorescent yellow XIV. SPECIFICATIONS (DIRECT PURCHASE MERCHANDISE) Trucker/Baseball Can Fabric: Solid Back and Mash Back Size: One size fits most Logo: Embroidered Color: Navy T- Shirts (Short Sleevel Fabric: 100% pre- shrunk cotton Logo: Silk- screen above left chest pocket Pockets: Left chest pocket Color: Navy Polo Shirts Fabric: 5.4 oz. mesh performance knit Blend: 50% cotton, 50% polyester Finish: Durable press Closure: Tbree (3) button placket Collar: Rib knit fashion collar Pockets: One hemmed spade style left chest pocket Buttons: Tortoise shell Other: Short sleeve; oversize fit Color: Navy Insulated Bib Overalls Blend: 65% polyester, 35% cotton Liner: 100% polyester lining Finish: Durable press Closure: Two -way zipper front with top snap Pockets: One (1) ruler -plier pocket; two (2) hip pockets; and two (2) front "swing" pockets with side openings Other: To be worn over shirt and pants; zipper up leg with adjustable snaps at leg bottom Color: Brown Winter Parkas Shell: Heavy poly- cottan Liner: 8 oz. poly fiberfill Closure; Double front zipper and snap Pockets: Two (2) front flap pockets; two (2) side hand warmer pockets Cuffs: Knit storm Other: Detachable, deep pile butterfly hood; drawstring waist Color: Navy Hooded Jackets Shell: 100% cotton duck Liner; Poly fiberfill quilted to 100% polyester tricot Closure: I-teavy -duty brass zipper Pockets: Two (2) side, hand warmer Cuffs: Knitted Waist: Knitted Other: Safety- stitched seams; reinforced bartacks at stress points Color: Brown Chore Coats Shell: 100% cotton duck Liner: 100% polyester blanket Closure: Brass button front Pockets: Two (2) chest pockets; two (2) lower pockets Collar: Corduroy Other: Safety - stitched seams; reinforced bartacks at stress points Color: Brown 1. II. CITY OF OWASSO UNIFORM RENTAL & PROCUREMENT BID PROPOSAL - SUBMITTAL PAGE BAST; BID Item Description Price /Piece (Rental) Pricc /Piece (Lease) Uniform Shirt (Solid) Uniform Shirt (Pin - Stripe) Uniform Shirt (Otiiee Solid) Uniform Pant Performance Pant Uniform Short Uniform Jean Lined Hip Jacket $ a All Per week $ , IV. 17 per week $ . 15 , ( per week az per week RS per week . 17 per week $ per week .47 per week $ per week $_ per week $ per week $ perweek $ per week $ per week $ perweek S-. xf- per weel< " It is anticipated that approximately qi employees will receive either rental or lease uniform sets. Matte -up of uniform sets will vary depending on individual preference. ADD ALTERNATES: Item Description Price /Piece - Standard Sizes Price /Piece — Special Sizes Short Sleeve Hi -Vis T- Shirt$ . S3 $ Long Sleeve 1-14 -Vis T- Shirt$ , 62 $ $ l p7 $ w/OsJacket /Otional Liner E& p $ III. DIRECT PURCHASE: Merchandise (Purchase) Price /Piece -> Standard Sizes Price /Piece - Special Sizes Baseball Cap $ 91qq All S;zes $ T- shirts $_LOI S- XL $ Polo Shirt $ Al -qq ys - xi. $ -- Insulated Bib Overall $ $S.9q S-. xf- $ winter Parka $ 4S. 9q yS - XL $ Hooded Jacket $ M 93- m « X4 $ Chore Coat $ 75 9 m � x1- Lined Hip Jacket $ 4 Emblem Placement Pee $ 1.50 per piece Misc.(Rental) Rubber Floor Mat Carpeted Floor Mat Towels /Rags M isc.(Purchase) Foam Soap Dispenser Urinal Pads IIV. ANCILLARY CIiARGRS: Unit Price Mel) $ 3_60 per wk 06 per wlc ,67 perwlc Unit Price Unit Price (4x6) $ 3.00per wk per wk $ 14,SS per $ 1,10 perwlc Unit Price (3x 10) per wk Lease charge for additional shirt sets $ per piece Service charge for special uniform sizes $9,6 o per piece (Designated Special Sizes) 1,50 sizes Sct -up charge for additional employees $ 6a.36 peremploycc Service charge for Uniform exchanges $ 3 .'15' per piece Rental charge for additional shirt sets (seasonal change)$ . a 1 per piece; per week Rental charge for bulk collector (hamper w /casters) $ 50 per unit; per week Rental charge for clothing tack $ 50 per unit; per week I hereby acknowledge that I have read the specifications and that 1 an legally bound by the statements on the Bid Proposal - Submittal Pages. TO: The Honorable Chair and Trustees, Owasso Public Works Authority FROM: Larry Escalanta, General Services Superintendent SUBJECT: Purchase of a Refuse Truck DATE: July 28, 2023 BACKGROUND: Included in the FY 2023 -2024 Refuse Division Budget is funding for the purchase of a new, 2024 automated, refuse collection vehicle. This vehicle will be replacing the existing 2009 Crane Carrier /Heil 28 Yard Python automated truck. The Refuse Division services 13,351 residential accounts, as well as 151 commercial customers. This equates to approximately 57,854 trash pickups a month. The typical full -time life cycle for an automated refuse collection vehicle is 7 years. In addition, staff is proposing to declare the existing 2009 (09 -1) Crane Carrier /Heil 28 -Yard Python Automated truck as surplus to the needs of the Authority, and used as a trade -in to reduce the purchase cost of the new refuse truck. VEHICLE DESCRIPTION: Staff proposes to purchase a new, automated, diesel refuse collection vehicle through the State of Oklahoma's approved purchasing contract. The proposed vehicle will be a 2024 Mack LR64R chassis with a 28 -yard Heil Python automated collection body. This vehicle is essentially the some vehicle as the division has been using since the transition to automated collection. This will allow staff to maintain operator familiarization, continuity and efficiency, also proficiency of service, and repair. FUNDING: The FY 2023 -2024 Refuse Division Budget includes funding for the purchase of a new automated refuse collection vehicle. RECOMMENDATION: Agenda item #5 - Staff recommends approval to purchase a 2024 Mack LR64R /Heil 28 -yard DPF Python, Diesel, automated refuse collection vehicle in the amount of $400,000.00 from United Engines of Oklahoma City, Oklahoma, per the State of Oklahoma's approved contract #S W 197. Agenda item #6 - Staff further recommends declaring the existing 2009 Crane Carrier truck (VIN#ICYCCK4869T049441) as surplus to the needs of the Authority and utilized as a trade -in, valued at $20,000.00, thereby reducing the purchase price to $380,000.00. ATTACHMENT: Bid Proposal - United Engines United Engines July 17, 2023 Mr. Larry Escalante City of Owasso 111 North Main Street Owasso Oklahoma 74055 BID reference: DC231010 We are pleased to present the following State of Oklahoma Refuse Contract SW 197 BID quotation for one 2024 diesel powered Mack LR64R/Heil DPF Python 28 -yard refuse compactor body. Standard equipment features included in body bid price include: 5.2 cubic yard hopper 108 -inch lift reach Python lift -2 year limited structural warranty 1250 lb. lift capacity Street side access door Under hopper liquid sump with 2 clean- out -doors and steel rake Tailgate service props Fully automatic shur -loc tailgate latches Operate -in- gear -at -idle front mount tandem vane pump system Cushioned up and down, chrome plated rods Chassis mounted oil tank with level /temperature gauge and oil suction shut of valve 3- micron return line filter with magnetic trap In cab filter bypass monitor 100- micron suction line strainer Fabric guard hose protection on all high - pressure hoses In cab packing controls, electric /air Air /electric operated in -cab lift controls joystick style In -cab hoist controls, electric over air In -cab function and indicator lights Air operated in -cab tailgate controls Cortex controller with insight diagnostics Select -o -pack Auto lift Ann rest Lift reach warning Back up alann Center mounted brake light 5556 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 • Fax: (405) 604 -2870 United Engines Duplicate high and low mount LED stop, turn, and taillights Mid -body LED signals ICC reflective tape Rear anti sail/anti splash mud flaps Rear camera bracket and flood lights - reverse activated Body undercoating Cavity coat and joint sealer Standard one year (2000 hours) warranty Remote packer lube kit Safety triangle Optional equipment included in body bid price: Full factory mount Third Eye four camera system Peterson safety strobe light system 60- 90- gallon belt grabber Hopper hood Remote lift controls Service hoist 20 lb. fire extinguisher 3/16" AR 400 hopper and body floor over lay Severe duty wear bar in hopper Steel mud guards in front of rear tires Broom and shovel kit Rear bumper toolbox Sump chutes Body side fender extensions Rear "Caution" decal Infinity Pack cylinders Two -year complete body warranty 2024 Mack LR64R diesel chassis Mack MP7 355 HP diesel engine Allison 4500 RDS 6 speed automatic transmission 20,000 front axle 46,000 rear axles Dual drive 3yr. /300,000 -mile engine and aftertreatment warranty and Allison 5 yr. /unlimited miles warranty Please see attached chassis specifications 5555 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 e Fax: (405) 604 -2870 United Engines FOB Owasso Oklahoma OKLAHOMA STATE PURCHASING CONTRACT SW197 BID PRICE $ 400,000.00 (Trade -n value of 2009 CCC/Heil Python $ 20,000.00) NET BID AFTER TRADE -IN $ 380,000.00 Please note: Due to the volatility in the markets today, United Engines LLC reserves the right to pass on additional unforeseen price increases and surcharges on both the chassis and body. Documentation of these price increases will be provided to the customer. Price includes delivery and training on equipment. Please allow 90 -120 days after chassis arrival at the Heil factory for delivery. All sales are subject to United Engines Terms and Conditions of sale which can be found at htto:/ /unitedeneines.com /UEStandardTC pdf and which are incorporated by reference into this document as if fully set forth herein. Accepted by Date PO Dave Chapel United Engines 5555 West Reno Oklahoma City, OK 73127 405 - 625 -2044 dchapel a,,unitedengines.com 5555 W. Reno • Oklahoma City, Oklahoma 73127 • Ph: (405) 947 -3321 • Fax: (405) 604 -2870 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/15/23 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,858.99 28,003.40 405 Utility Billing 8,685.46 14,573.57 420 Water 13,722.04 22,174.89 450 Wastewater 18,237.56 28,531.82 455 Wastewater Collection 16,316.61 27,652.07 480 Refuse 15,783.44 27,611.35 485 Recycle Center 2,845.60 5,267.37 FUND TOTAL 94,449.70 153,814.47