HomeMy WebLinkAbout1991.08.05_OPGA Minutes_SpecialOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Monday, August 5, 1991, 5:30 p.m.
Owasso City Hall Conference Room
MEMBERS PRESENT
Bob Oldefest
Tom Rikkola
Glenna Anderson
Brian Skelton
Ed Sokolosky
STAFF PRESENT
Marcia Boutwell
Sherry Bishop
Rodney Ray
Ron Cates
Steve Compton
The Owasso Public Golf Authority met in special session on Monday, August 5, 1991 at 5 0 30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 4:00 p.m. on Wednesday, August 1, 1991.
Chairperson Bob Oldefest called the meeting to order at 5:40 p.m. and declared a quorum
present.
Ed Sokolosky moved to approve the minutes of July 30, 1991 as written; seconded by Brian
Skelton. Motion carried 5-0.
ITEM 3: DISCUSS AND ACT ON RECOMMENDATION RELATING TO AGREE-
MENT WITH BLUE T GOLF PROVIDING FOR RELEASE OF DESIGN
DOCUMENTS AND ARCHITECT FROM CONTRACT
Rodney Ray and Ron Cates discussed the release agreement between OPGA and Blue T Golf
in which Blue T Golf agrees to release Bland Pittman of Pittman Poe & Associates (golf course
architects), Poe & Associates (golf course engineering), Terry Hawkins (legal services), and
Aerial Data Service (topographical mapping) from all contractual relationships with Blue T Golf.
Glenna Anderson moved to authorize the Chair to execute the agreement. Motion seconded by
Brian Skelton and carried 5-0.
Owasso Public Golf Authority
Minutes of August 5, 1991
Page 2
ITEM 4: GENERAL DISCUSSION AND APPROPRIATE ACTION RELATING TO THE
CONTRACT/AGREEMENT DOCUMENTS BETWEEN OPGA AND
A. TERRY HAWKING
B. BLAND PITTMAN
C. POE & ASSOCIATES
D. AERIAL DATA SERVICE INC
Contracts/agreements were presented and discussed by Mr. Ray and Mr. Cates. All parties have
agreed to render services contingent on financing. The agreement with Terry Hawkins has not
yet been received, so no action was taken on Item 4.A. Following discussion on Item 4.13
concerning the agreement with Bland Pittman, Brian Skelton moved to authorize the Chair to
enter into the agreement and execute the document. Motion seconded by Tom Rikkola and
carried 5-0.
On Item 4. C, the agreement with Poe & Associates, Brian Skelton moved to authorize the Chair
to enter into the agreement and execute the document. Motion seconded by Ed Sokolosky and
carried 5-0.
The agreement with Aerial Data Service Inc, Item 4.1), was discussed. Glenna Anderson moved
to authorize the Chair to enter into the agreement and execute the document, with a change in
the wording from "city" to "OPGA". Motion seconded by Tom Rikkola and carried 5-0.
All executed and sealed documents will be on file in the office of the Owasso City Clerk.
MUNICIPALITEM 5: REQUEST TRUSTEE AUTHORIZATION OF PITTMAN POE &
ASSOCIATES TO PREPARE BID DOCUMENTS AND INITIATE THE
BIDDING PROCESS RELATIVE TO THE CONSTRUCTION OF A
.. COURSE
Mr. Pittman discussed the bid procedure, qualifications & time frame with the Authority.
Glenna Anderson moved to authorize Pittman Poe & Associates to prepare the bid documents
and ready them for the bidding process, contingent upon the Release Agreement being signed
by Blue T Golf. Motion seconded by Ed Sokolosky and carried 5-0.
The Chair called for a Special Meeting at 5 e 30 p.m. on Monday, August 19, 1991. At that time
Mr. Pittman will bring the bid documents to the Authority for discussion & questions.
Owasso Public Golf Authority
Minutes of August 5, 1991
Page 3
ITEM 6: ADJOURNMENT
Tom Rikkola moved, seconded by Brian Skelton to adjourn. Motion carried and the meeting
was adjourned at 7:50 p.m.
R E Oldefest, Cl�airperson
Marti Boutwell, Authorsty ---Secretary