HomeMy WebLinkAbout2023.08.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, August 15, 2023 - 6:30 PM
NOTE., APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling. n
AGENDA
1. Call to Order - Chair Kelly Lewis k
2. Roll Call ZOO
3. Consideration and appropriate action relating to the Consent Agenda. (All m roptitihe fed under
"Consent" are considered by the Trustees to be routine and will be enacted by one m ny Trustee
may, however, remove an item from the Consent Agenda by request. A motion to a Consent
Agenda is non - debatable.)
A. Approve minutes - August 1, 2023, and August 8, 2023, Regular Meetings
B. Approve claims
C. Declare the 1993 Ford F150 VIN: 1 FTEF I 4Y6PNA24682 as surplus to the needs of the Authority
and authorize disposal via auction
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to bids received for water damage restoration in the
Bailey Ranch Golf Clubhouse
Corey Burd
Staff recommends awarding the restoration contract to Servpro of South Tulsa County of Tulsa,
Oklahoma, in the amount of $41,371.81 and authorization to execute all necessary documents.
6. Consideration and appropriate action relating to the ratification of expenditures for golf course repair
projects exceeding the Authority Manager's spending authority and authorization for payment
Larry Langford
Staff recommends ratification of expenses incurred and invoices paid in golf course repair projects and
authorization for payment in an amount not to exceed $50,000.00.
7. Report from OPGA Manager
8. Report from OPGA Attorney
9. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
Payroll Payment Report - Pay Period Ending Date July 29, 2023
Monthly Budget Status Report - July 2023
10. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
11. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 500 pm psTriday, August 1 1, 20 ,23. /�
Stevens, City
The City of Owasso encourages citizen participation. To request oKoccommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, AUGUST 1, 2023
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August], 2023, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 1:00 pm on Friday, July 28, 2023.
1. Call to Order - Vice Chair Alvin Fruga called the meeting to order at 7:11 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Vice Chair- Alvin Fruga Chair - Kelly Lewis
Trustee - Doug Bonebrake Trustee - Paul Loving
Trustee - Lyndell Dunn
Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - July 18, 2023, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with
claims totaling $64,344.86.
YEA: Bonebrake, Dunn, Fruga
NAY: None
Motion carried: 3 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Vice Chair acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date July 15, 2023
8. New Business - None
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Dunn, to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga
NAY: None
Motion carried: 3 -0 and the meeting adjourned at 7:12 pm.
Alvin Fruga, Vice Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
.. _..__.___.._..... .
MINUTES OF JOINT REGULAR MEETING
TUESDAY, AUGUST 8, 2023
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, August 8, 2023, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00
pm on Friday, August 4, 2023.
1. Call to Order Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm.
2. Roll Call
A quorum was declared present.
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Paul Loving
Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
3. Discussion relating to proposed project sites for the Annual Street Rehabilitation Program (2024)
Roger Stevens presented the item and discussion was held. It was further explained this item would be
placed on the August 15, 2023, City Council agenda for consideration and action.
4. Discussion relating to Community Development Department items
A. Request for rezoning - approximately 0.20 acres located at 1012 North Ash Street from
Residential Single - Family (RS -3) to Office (0), as referenced in application OZ 23 -04
B. Request for rezoning - approximately 0.64 acres located at 201 North Birch Street from
Residential Single - Family (RS -3) to Downtown Mixed (DM), as referenced in application OZ 23-
05
C. Request for a planned unit development for German Corner PUD - approximately 12.9 acres
located just south of East 1 16th Street North and west of North Garnett Road, as referenced in
application OPUD 23 -04
Wendy Kramer presented items A and B and discussion was held. Brian Dempster presented item C
and discussion was held. It was further explained these items would be placed on the August 15, 2023,
City Council agenda for consideration and action.
5. Discussion relating to automatic license plate recognition systems and integration with public safety
products currently in use by the Owasso Police Department
Jason Woodruff presented the item and discussion was held. It was further explained this item would
be placed on the August 15, 2023, City Council agenda for consideration and action.
6. Discussion relating to City Councilors Code of Ethics
Julie Lombardi presented the item and discussion was held. It was further explained this item would be
placed on the September 12, 2023, Worksession agenda for additional discussion.
7. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
B. Bailey Ranch Golf Course repair project and clubhouse update
Warren Lehr introduced Carly Novozinsky to present item A and discussion was held. Mr. Lehr
introduced Corey Burd to present item B and discussion was held.
Owasso City Council, OPWA & OPGA
August 6, 2023
Page 2
8. City /Authority Manager report - Warren Lehr reported on upcoming events at Redbud Festival Park
and on the 55 /100ths election.
9. City Councilor/Trustee comments and inquiries - None
10. Adjournment
The meeting adjourned at 7:41 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 08/15/2023
Fund Vendor Name Payable Description Payment Amount
55 OPGA STILLWATER TURF SERVICES LLC 7 ACRES BERMUDA GRASS $14,700.00
2023 TURF REPLACEMENT -Total
$14,700.00
AT &T
PHONE SERVICE
$3.22
AT &T
PHONE USE
$26.38
BROWN FARMS LLC
SOD
$750.00
BUSBY PUMP & SUPPLY
TRANSFER PUMP
$4,783.45
JPMORGAN CHASE BANK
CISCO -SHIP CONTAINER
$4,450.00
JPMORGAN CHASE BANK
GOLF COURSE -DUES
$465.00
JPMORGAN CHASE BANK
KANSAS GOLF -MOWER
$1,436.69
JPMORGAN CHASE BANK
OREILLY -AIR FILTER
$35.61
JPMORGAN CHASE BANK
OREILLY- HYDRAULIC OIL
$149.98
JPMORGAN CHASE BANK
ROBERTSON -TURF TIRE
$110.20
JPMORGAN CHASE BANK
ROBERTSON -TURF TIRES
$271.00
JPMORGAN CHASE BANK
STANDARD -CUT BRAKCETS
$712.86
JPMORGAN CHASE BANK
STANDARD -LAWN MOWER
$529.00
MOHAWK MATERIALS
SAND
$1,137.74
R & R PRODUCTS INC
BED KNIVES
$136.24
UNIFIRST HOLDINGS LP
ENVIRONMENTAL CHARGE
$26.50
UNIFIRST HOLDINGS LP
JANITORIAL SERVICE
$38.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$43.72
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$23.94
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
COURSE MAINT -Total $15,209.55
COX COMMUNICATIONS PHONE USAGE $7.44
FOOD & BEV -Total
$7,44
AT &T
LONG DISTANCE PHONE
$9.72
CITY OF OWASSO
WATER SERVICE
$31.50
COX COMMUNICATIONS
PHONE USAGE
$3.72
GOLF ADMIN -Total
$44.94
COX COMMUNICATIONS
PHONE USAGE
$11.17
GOLFSHOP -Total
$11.17
OPGA -Total
$29,973,10
OPGA Grand Total $29,973.10
1
Sd
TO:
The Honorable Chair and Trustees
I VIN:
Owasso Public Golf Authority (OPGA)
FROM:
Nathan Singleterry, Desktop Support Technician
SUBJECT:
Surplus Vehicles and Authorize Auction
DATE:
August 11, 2023
BACKGROUND:
The Owasso Public Golf Authority (OPGA) declares items surplus that have reached their end of
life or are no longer useful. An estimated value of $500.00 or more for the individual items requires
City Council approval for disposal.
For several years, the Authority has utilized auction sites to auction surplus vehicles and equipment.
These sites act as an "auction broker." Both private individuals and public entities utilize these
online auctions as a tool to obtain the highest resale or salvageable price for items they can no
longer utilize.
Prior to utilizing online auctions, City staff collected and processed surplus items, then conducted
an onsite auction. This process took significant time and required many staff resources with very
little return. The onsite auctions were typically not well attended and items were sold for for less
than the Authority has received via online auction sites.
HOW IT WORKS:
The following is the step -by -step process for online auctions followed by the OPGA:
OPGA declares vehicles or other items, valued over $500.00, as surplus to the needs of
the Authority;
• Digital pictures are taken and descriptions written for each item to be auctioned
• Staff determines the length of auction;.
• Staff includes acceptable methods of payment;
• Staff determines whether items can be shipped or would need to be picked up by the
purchaser /buyer. Most often, items are picked up at City locations;
• The auction is promoted through social media and the City's website;
• At the end of the auction the highest bidder is notified, and arrangements are made
for shipping or pick -up of item once payment is received.
FEES:
There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee,
and for others there may be a percentage of the total sale price. Staff evaluates the items to be
sold to determine the best online option for auctioning.
ITEM RECOMMENDED TO BE DECLARED SURPLUS:
The following vehicle has been deemed as no longer needed to remain in service due to age
and condition.
Vehicle:
I Reason /Condition:
I VIN:
Book Value:
1993 Ford F150
1 Runs - Overall poor condition I
IFfEF14Y6PNA24682 1
$1500
Surplus
Page 2
RECOMMENDATION:
Staff recommends declaring the 1993 Ford F150 VIN: 1FTEF14Y6PNA24682 as surplus to the needs
of the Authority and approving disposal of the vehicle via online auction.
ATTACHMENT:
Photo
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
The Honorable Chair and Trustees, Owasso Public Golf Authority (OPGA)
Larry Langford, Director Recreation and Culture
Bailey Ranch Golf Clubhouse Water Damage Restoration
August 11, 2023
BACKGROUND:
On July 8th, a fire suppression sprinkler head in the attic of the Bailey Ranch Golf Clubhouse
malfunctioned resulting in several areas of the clubhouse incurring water damage. Servpro of
South Tulsa Incorporated was contracted to begin the mitigation, drying /cleanup process, in
order to reduce the risk of further damage. The drying process included removal of wet insulation,
flooring in the front office, as well as wood trim. The drying expenses and estimated cost of
restoration exceeds the City's $25,000.00 property insurance policy deductible, and a claim has
been filed with Oklahoma Municipal Assurance Group (OMAG). Because of the scope of the
damage, a request for proposals to repair and restore the affected areas to their original condition
was sent to various vendors and advertised on the City's website.
BID ANALYSIS:
This project was advertised and vendors toured the facility to gain knowledge of the scope of
work before submitting a bid. Staff anticipated the project would include sheetrock repair,
flooring replacement, wood trim installation, cosmetic paint and stain, along with replacing the
necessary insulation in the attic space.
Sealed bids were received and opened on August 9th, with three vendors submitting a bid:
J &S Construction $20,780.00
Servpro $41,371.81
Limestone Construction $58,720.00
Upon review of the bids, staff contacted J &S Construction, an individual, for past project
references. Following a review of the information received, staff determined the overall capacity
to complete the restoration project in the desired quality and timeframe is unlikely to be achieved.
Staff determined the bid received from ServPro is most advantageous to the City.
FUNDING:
Funding for repairs will be from the General Liability /Self- Insurance Fund. Reimbursement for
expenses over the $25,000.00 deductible will be receipted back to the General Liability /Self-
Insurance Fund.
Bailey Ranch Clubhouse Restoration
Page 2
CITY COUNCIL RECOMMENDATION:
Staff recommends authorization for payment from the General Liability /Self- Insurance Fund in the
amount of $41,371.81 for restoration of the Bailey Ranch Golf Clubhouse, contingent upon
approval by the Owasso Public Golf Authority to award a restoration contract.
OPGA RECOMMENDATION:
Staff recommends awarding the restoration contract to Servpro of South Tulsa County of Tulsa,
Oklahoma, in the amount of $41,371.81 and authorization to execute all necessary documents.
ATTACHMENT:
Servpro Bid Proposal
SERVPRO of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
Insured: Bailey Ranch
Property: 10105 Larkin Bailey Blvd
Owasso, OK 74055
Estimator: Randy Howard
Claim Number: 000000
Date Contacted:
7/11/2023 11:29 AM
Date of Loss:
7/8/2023 11:29 AM
Date Inspected:
7/13/2023 11:29 AM
Policy Number: 00000
Price List: OKTU8X_JUL23
Restoration/Service/Remodel
Estimate: BAILEY -RANCH
Business: (918) 805 -6378
E -mail: r.howard@servpmteamjones.
com
Type of Loss: Water Damage
Date Received: 7/11/2023 11:29 AM
Date Entered: 7/14/2023 11:26 AM
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
Kitchen
Missing Wall
DESCRIPTION
BAILEY -RANCH
Main Level
459.00 SF Walls
667.14 SF Walls & Ceiling
23.13 SY Flooring
51.00 LF Ceil, Perimeter
Height: 9'
208.14 SF Ceiling
208.14 SF Floor
51.00 LF Floor Perimeter
9'411 X 9' Opens into STORAGE-AREA
QTY RESET REMOVE REPLACE TAX O &P TOTAL
1. R &R Blown -in insulation - 12"
208.14 SF
1.00
1.39
18.44
103.16
619.05
depth - R30
2. Detach& Reset Fluorescent light
6.00 EA
87.94
0.00
0.00
0.00
105.52
633.16
fixture
3. Detach & Reset Heat/AC register -
2.00 EA
17.67
0.00
0.00
0.00
7.06
42.40
Mechanically attached
4. Detach & Reset Outlet
1.00 EA
21.72
0.00
0.00
0.00
4.34
26.06
5. Detach & Reset In- wall / In- ceiling
1.00 EA
21.95
0.00
0.00
0.00
4.40
26.35
speaker
6. Sprinkler head/escutcheon - Detach
3.00 EA
0.00
17.22
0.00
10.34
62.00
& reset
7. Seal/prime (1 coat) then paint (1
208.14 SF
0.00
0.94
3.55
39.86
239.06
coat) the ceiling
8. Mask and prep for paint - plastic,
51.00 LF
0.00
1.35
1.17
14.02
84.04
paper, tape (per LF)
9. Mask the floor per square foot -
208.14 SF
0.00
0.24
1.06
10.22
61.23
plastic and tape - 4 mil
lo. Final cleaning - construction -
208.14 SF
0.00
0.22
0.00
9.16
54.95
Commercial
Totals: Kitchen 24.22 308.08 1,848.30
Storage Area /Room
259.50 SF Walls
s,o „s „�ddm 327.11 SF Walls & Ceiling
i 7.51 SY Flooring
28.83 LF Coil. Perimeter
Missing Wall
BAILEY -RANCH
9'4 "X9'
Height: 9'
67.61 SF Ceiling
67.61 SF Floor
28.83 LF Floor Perimeter
Opens into KITCHEN
7/18/2023 Page:2
Servpro of South Tulsa County
r.,avw,.cu,y�ud >rs 14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
CONTINUED - Storage Area/Room
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
11. R &R 5/8" drywall - hung, taped,
67 -61 SF
0.43
3.02
4.38
47.54
285.11
floated, ready for paint
y
1,828.17 SF Walls & Ceiling
745.50 SF Floor
T a^
12. R &R Blown -in insulation - 12"
67.61 SF
119.00 LF Floor Perimeter
1.00
1.39
5.99
33.52
201.10
depth - R30
4" V
-,inn /uc oam
13. Detach & Reset Heat/AC register -
1.00 EA
17.67
0.00
0.00
0.00
3.54
21.21
Mechanically attached
TAX O &P
TOTAL
23. Fill holes created by wait cavity
20.00 EA 0.00
2.52
0.03 10.08
60.51
14. Detach & Reset Fluorescent light
1.00 EA
87.94
0.00
0.00
0.00
17.58
105.52
fixture
713.05
25. Stain & finish baseboard -
119.00 LF 0.00
1.74
2.94 42.00
252.00
oversized
15. Detach & Reset Outlet
1.00 EA
21.72
0.00
0.00
0.00
4.34
26.06
16. Detach & Reset In -wall / In- ceiling
1.00 EA
21.95
0.00
0.00
0.00
4.40
26.35
speaker
7/18/2023
Page:3
17. Sprinkler head/escutcheon -
1.00 EA
0.00
17.22
0.00
3.44
20.66
Detach & reset
18. Detach & Reset Shelving- wire
50.00 LF
8.84
0.00
0.00
0.00
88.40
530.40
(vinyl coated)
19. Seal/prime (1 coat) then paint (1
67.61 SF
0.00
0.94
1.15
12.96
77.66
coat) the ceiling
20. Mask and prep for paint- plastic,
28.83 LF
0.00
1.35
0.66
7.92
47.50
paper, tape (per LF)
21. Mask the floor per square foot -
67.61 SF
0.00
0.24
0.35
3.32
19.90
plastic and tape -4 mil
22. Final cleaning - construction -
67.61 SF
0.00
0.22
0.00
2.98
17.85
Commercial
Totals: Storage Area/Room 12.53 229.94 1,379.38
„ - 23' T Cafe
Height: 9'
m 1
1
1,082.67 SF Walls
745.50 SF Ceiling
y
1,828.17 SF Walls & Ceiling
745.50 SF Floor
T a^
82.83 SY Flooring
119.00 LF Floor Perimeter
124.00 LF Ceil. Perimeter
4" V
-,inn /uc oam
Missing Wall - Goes to Floor
5' X 6'8"
Opens into HALLWAY
DESCRIPTION
QTY RESET REMOVE
REPLACE
TAX O &P
TOTAL
23. Fill holes created by wait cavity
20.00 EA 0.00
2.52
0.03 10.08
60.51
drying
24. Baseboard -51/4"
119.00 LF 0.00
4.76
27.77 118.84
713.05
25. Stain & finish baseboard -
119.00 LF 0.00
1.74
2.94 42.00
252.00
oversized
26. Mask and prep for paint - plastic,
124.00 LF 0.00
1.35
2.85 34.06
204.31
paper, tape (per LF)
BAILEY -RANCH
7/18/2023
Page:3
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
CONTINUED - Cafe
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
27. Mask the floor per square foot -
745.50 SF
0.00
0.24
3.81
36.54
219.27
plastic and tape - 4 mil
28. Crown molding- 51/4"
28.50 LF
0.00
5.69
7.21
33.88
203.26
29. Paint crown molding, oversized -
124.00 LF
0.00
1.55
2.01
38.84
233.05
two coats
30. Stain and finish wood judges
357.00 SF
0.00
4.62
10.03
331.86
1,991.23
paneling
31. Detach & Reset Heat/AC register -
6.00 EA 17.67
0.00
0.00
0.00
21.20
127.22
Mechanically attached
32. Recessed light fixture - Detach &
20.00 EA
0.00
3.39
0.00
13.56
81.36
reset trim only
33. Sprinkler head/escutcheon -
8.00 EA
0.00
17.22
0.00
27.56
165.32
Detach & reset
34. Detach & Reset Fluorescent light
4.00 EA 87.94
0.00
0.00
0.00
70.36
422.12
fixture
35. Remove Emergency lighting -
1.00 EA
12.81
0.00
0.00
2.56
15.37
battery - Commercial
36. Install Emergency lighting -
1.00 EA
0.00
78.75
0.00
15.76
94.51
battery - Commercial
37. Exit sign- Detach & reset
1.00 EA
0.00
78.75
0.00
15.76
94.51
38. Seal/prime (1 coat) then paint (1
1,828.17 SF
0.00
0.94
31.14
349.92
2,099.54
coat) the walls and ceiling
39. Final cleaning - construction -
745.50 SF
0.00
0.22
0.00
32.80
196.81
Commercial
Totals: Cafe
87.79
1,195.58
7,173.44
Hallway
Height: 9'
1,166.83 SF Walls
429.96 SF Ceiling
1,596.79 SF Walls & Ceiling
429.96 SF Floor
47.77 SY Flooring
126.08 LF Floor Perimeter
139.83 LF Coil. Perimeter
Missing Wall - Goes to Floor 8'9" X 6'8" Opens into ENTRY-FOYER
Missing Wall - Goes to Floor 5'X 6' 8" Opens into CAFEI
BAILEY -RANCH 7/18/2023 Page:4
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
CONTINUED - Hallway
Subroom: Hall Closet (1)
110.85 SF Walls
119.64 SF Walls & Ceiling
0.98 SY Flooring
12.32 LF Cell. Perimeter
Height: 9'
8.79 SF Ceiling
8.79 SF Floor
12.32 LF Floor Perimeter
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
40. Fill holes created by wall cavity
12.00 EA
0.00
2.52
0.02
6.04
36.30
drying
41. Baseboard- 51/4"
69.20 LF
0.00
4.76
16.15
69.12
414.66
42. Stain & finish baseboard -
138.40 LF
0.00
1.74
3.42
48.84
293.08
oversized
43. Crown molding - 5 1/4"
21.00 LF
0.00
5.69
5.31
24.96
149.76
44. Paint crown molding, oversized-
152.15 LF
0.00
1.55
2.46
47.66
285.95
two coats
45. R &R 5/8" drywall -hung, taped,
74.20 SF
0.43
4.09
4.80
68.04
408.23
with smooth wall finish
46. R &R Blown -in insulation - 12"
438.75 SF
1.00
1.39
38.86
217.52
1,304.99
depth - R30
47. Recessed light fixture - Detach &
19.00 EA
0.00
3.39
0.00
12.88
77.29
reset trim only
48. Sprinkler head/escutcheon-
5.00 EA
0.00
17.22
0.00
17.22
103.32
Detach & reset
49. In- wall /In- ceiling speaker-
2.00 EA
0.00
21.95
0.00
8.78
52.68
Detach & reset
50. Mask and prep for paint - plastic,
138.40 LF
0.00
1.35
3.18
38.00
228.02
paper, tape (per LF)
51. Seallprime (1 coat) then paint (1
1,716.43 SF
0.00
0.94
29.24
328.52
1,971.20
coat) the walls and ceiling
52. Clean floor
438.75 SF
0.00
0.49
0.37
43.08
258.44
53. Stained concrete
1,716.43 SF
0.00
1.53
80.40
541.30
3,247.84
54. Final cleaning - construction -
438.75 SF
0.00
0.22
0.00
19.30
115.83
Commercial
Totals: Hallway 184.21 1,491.26 8,947.59
BAILEY -RANCH 7/18/2023 Page:5
Servpro of South Tulsa County
r ar+xct,wen�,r 14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
DESCRIPTION
mng a
1,447.50 SF Walls
3,043.58 SF Walls & Ceiling
177.34 SY Flooring
160.83 LF Ceil. Perimeter
QTY RESET REMOVE REPLACE
Height: 9'
1,596.08 SF Ceiling
1,596.08 SF Floor
160.83 LF Floor Perimeter
TAX O &P TOTAL
55. Baseboard - 51/4"
160.83 LF
0.00
4.76
37.53
160.62
963.70
56. Stain & finish baseboard -
160.83 LF
0.00
1.74
3.97
56.76
340.57
oversized
296.92
0.00
118.76
1.00 EA
60.58
0.00
57. Seat/prime (1 coat) then paint (1
321.67 SF
0.00
0.94
5.48
61.58
369.43
coat) more than the floor perimeter
70.36
1.00 EA
0.00
35.39
0.00
58. Mask and prep for paint - plastic,
321.67 LF
0.00
1.35
7.40
88.34
529.99
paper, tape (per LF)
0.00
21.95
0.00
4.40
1.00 EA
59. Final cleaning - construction -
1,596.08 SF
0.00
0.22
0.00
70.22
42136
Commercial
Totals: Dining Hall 54.38 437.52 2,625.05
DESCRIPTION
Mena Room
60. R &R 518" drywall - hung, taped,
with smooth wall finish
61. Toilet partition - Detach & reset
62. Detach &Reset Light bar - 3lights
63. Detach& Reset Fluorescent light
fixture
64. Handicap grab bar - Detach & reset
65. Toilet paper dispenser - Detach&
reset
66. In -wall / In- ceiling speaker -
Detach & reset
67. Recessed light fixture - Detach &
reset trim only
BAILEY -RANCH
711.00 SF Walls
927.76 SF Wails & Ceiling
24.08 SY Flooring
79.00 LF Coil. Perimeter
Height: 9'
216.76 SF Ceiling
216.76 SF Floor
79.00 LF Floor Perimeter
QTY
RESET
REMOVE
REPLACE
TAX
O &P
216.76 SF
0.43
4.09
14.03
198.76
2.00 EA
0.00
296.92
0.00
118.76
1.00 EA
60.58
0.00
0.00
0.00
12.12
4.00 EA
87.94
0.00
0.00
0.00
70.36
1.00 EA
0.00
35.39
0.00
7.08
1.00 EA
0.00
34.03
0.00
6.80
1.00 EA
0.00
21.95
0.00
4.40
1.00 EA
0.00
3.39
0.00
0.68
7/18/2023
TOTAL
1,192.55
712.60
72.70
422.12
42.47
40.83
26.35
4.07
Page: 6
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
CONTINUED - Mens Room
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
68. Seal /prime (I coat) then paint (1
927.76 SF
0.00
0.94
15.80
177.58
1,065.47
coat) the walls and ceiling
82.23 LF
0.00
1.35
1.89
22.58
135.48
69. Mask and prep for paint - plastic,
79.00 LF
0.00
1.35
1.82
2130
130.17
paper, tape (per LF)
1.00 EA
60.58 0.00
0.00
0.00
12.12
72.70
70. Mask the floor per square foot-
216.76 SF
0.00
0.24
1.11
10.62
63.75
plastic and tape -4 mil
71. Final cleaning - construction -
216.76 SF
0.00
0.22
0.00
9.54
57.23
Commercial
Totals: Mens Room 32.76 638.40 3,830.31
Entry/Foyer
1,306.41 SF Walls
1,679.68 SF Walls & Ceiling
41.47 SY Flooring
90.98 LF Coil. Perimeter
Height: 15'
373.27 SF Ceiling
373.27 SF Floor
82.23 LF Floor Perimeter
Missing Wall - Goes to Floor 8'9" X 618" Opens into HALLWAY
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
72. Baseboard - 51/4"
23.60 LF
0.00
4.76
5.51
23.56
141.41
73. Mask and prep for paint - plastic,
82.23 LF
0.00
1.35
1.89
22.58
135.48
paper, tape (per LF)
74. Detach & Reset Light fixture
1.00 EA
60.58 0.00
0.00
0.00
12.12
72.70
75. Stain & finish baseboard -
82.23 LF
0.00
1.74
2.03
29.02
174.13
oversized
76. Seal/prime (1 coat) then paint (1
1,306.41 SF
0.00
0.94
22.25
250.06
1,500.34
coat) the walls
77. Clean floor
373.27 SF
0.00
0.49
0.32
36.64
219.86
78. Stained concrete
1,679.68 SF
0.00
1.53
78.68
529.72
3,178.31
79. Final cleaning - construction -
373.27 SF
0.00
0.22
0.00
16.42
98.54
Commercial
Totals: Entry/Foyer 110.68 920.12 5,520.77
BAILEY -RANCH 7/18/2023 Page:7
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
877.33 SF Walls
1,127.62 SF Walls & Ceiling
26.62 SYFlooring
63.85 LF Coil. Perimeter
Height: Sloped
250.28 SF Ceiling
239.60 SF Floor
62.67 LF Floor Perimeter
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
80. Engineered wood flooring
239.60 SF
0.00
10.32
133.46
521.24
3,127.37
81. Underlayment - sound/crack
239.60 SF
0.00
2.22
28.16
112.02
672.09
membrane - up to 40 mil
82. Baseboard- 51/4"
62.67 LF
0.00
4.76
14.63
62.58
375.52
83. Stain & finish baseboard-
62.67 LF
0.00
1.74
1.55
22.14
132.74
oversized
84. Mask and prep for paint - plastic,
126.51 LF
0.00
1.35
2.91
34.74
208.44
paper, tape (per LF)
85. SeaYprime (1 coat) then paint (1
877.33 SF
0.00
0.94
14.94
167.92
1,007.55
coat) the walls
86. Final cleaning - construction -
239.60 SF
0.00
0.22
0.00
10.54
63.25
Commercial
Totals: Office 195.65 931.18 5,586.96
Ofice 2
636.00 SF Walls
811.56 SF Walls & Ceiling
19.51 SY Flooring
53.00 LF Ceil. Perimeter
Height: 12'
175.56 SF Ceiling
175.56 SF Floor
53.00 LF Floor Perimeter
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
87. Engineered wood flooring
175.56 SF
0.00
10.32
97.79
381.92
2,291.49
88. Underlayment -sound /crack
175.56 SF
0.00
2.22
20.63
82.06
492.43
membrane - up to 40 mil
89. Baseboard - 5 1/4"
53.00 LF
0.00
4.76
12.37
52.94
317.59
90. Stain & finish baseboard -
53.00 LF
0.00
1.74
1.31
18.70
112.23
oversized
91. Mask and prep for paint -plastic,
106.00 LF
0.00
1.35
2.44
29.10
174.64
paper, tape (per LF)
92. Seal/prime (1 coat) then paint (1
636.00 SF
0.00
0.94
10.83
121.72
730.39
coat) the walls
BAILEY -RANCH 7/18/2023 Page:8
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
CONTINUED - Ofice 2
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
93. Detach & Reset Shelving - wire 12.00 LF 8.84 0.00 0.00 ' 0.00 21.22 127.30
(vinyl coated)
94. Final cleaning - construction - 175.56 SF 0.00 0.22 0.00 7.72 46.34
Commercial
Totals: Ofce2 145.37 715.38 4,292.41
Total: Main Level 847.59 6,867.46 41,204.21
Labor Minimums Applied
DESCRIPTION QTY RESET REMOVE REPLACE TAX O &P TOTAL
95. Heat, vent, & air cond. labor 1.00 EA
0.00 136.37 0.00
27.28
163.65
minimum
96. Plumbing labor minimum 1.00 EA
0.00 3.29 0.00
0.66
3.95
Totals: Labor Minimums Applied
0.00
27.94
167.60
Line Item Totals: BAILEY -RANCH
847.59
6,895.40
41,371.81
Grand Total Areas:
9,587.24 SF Walls
4,516.02 SF Floor
0.00 SF Long Wall
4,516.02 Floor Area
3,663.36 Exterior Wall Area
0.00 Surface Area
0.00 Total Ridge Length
4,526,70 SF Ceiling
501.78 SY Flooring
0.00 SF Short Wall
4,733.33 Total Area
322.50 Exterior Perimeter of
Walls
0.00 Number of Squares
0.00 Total Hip Length
14,113.95 SF Walls and Ceiling
944.98 LF Floor Perimeter
973.66 LF Ceil. Perimeter
9,977.40 Interior Wall Area
0.00 Total Perimeter Length
BAILEY -RANCH 7/18/2023 Page:9
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
Summary for Building
Line Item Total 33,628.82
Material Sales Tax 847.59
Subtotal 34,476.41
Overhead 3,447.70
Profit 3,447.70
Replacement Cost Value $41,371.81
Net Claim $41,371.81
Randy Howard
BAILEY -RANCH 7/1812023 Page: 10
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
Recap by Room
Estimate: BAILEY -RANCH
Area: Main Level
Kitchen
1,516.00
4.51%
Storage Area/Room
1,136.91
3.38%
Cafe
5,890.07
17.51%
Hallway
7,272.12
21.62%
Dining Hall
2,133.15
6.34%
Mena Room
3,159.15
9.39%
Entry /Foyer
4,489.97
13.35%
Office
4,460.13
13.26%
Ofice 2
3,431.66
10.20%
Area Subtotal: Main Level
33,489.16
99.58%
Labor Minimums Applied
139.66
0.42%
Subtotal of Areas
33,628.82
100.00%
Total
33,628.82
100.00%
BAILEY -RANCH 7/18/2023 Page: 11
Servpro of South Tulsa County
14690 E. Pine St.
Tulsa, OK 74116
(918) 437 -2095
Tax ID: 203995029
Recap by Category
O &P Items Total %
CLEANING
1,291.37
3.12%
GENERAL DEMOLITION
881.50
2.13%
DRYWALL
1,474.85
3.56%
ELECTRICAL
43.44
0.10%
FLOOR COVERING - WOOD
5,206.10
12.58%
FINISH CARPENTRY /TRIMWORK
3,154.05
7.62%
FIRE PROTECTION SYSTEMS
292.74
0.71%
HEAT, VENT & AIR CONDITIONING
295.40
0.71%
INSULATION
993.15
2.40%
LIGHT FIXTURES
1,733.36
4.19%
PLUMBING
3.29
0.01%
PAINTING
17,486.56
42.27%
SPECIALTY ITEMS
109.75
0.27%
TOILET & BATH ACCESSORIES
663.26
1.60%
O &P Items Subtotal
33,628.82
81.28%
Material Sales Tax
847.59
2.05%
Overhead
3,447.70
8.33%
Profit
3,447.70
8.33%
Total 41,371.81 100.00%
BAILEY -RANCH 7/18/2023 Page: 12
TO: The Honorable Chair and Trustees, Owasso Public Golf Authority (OPGA)
FROM: Larry Langford, Director Recreation and Culture
SUBJECT: Bailey Ranch Golf Course Repair Expenditures
DATE: August 11, 2023
BACKGROUND:
Last Spring, Bailey Ranch Golf staff became aware of possible widespread Bermudagrass
desiccation (commonly referred to as "veinterkill ") through many areas of the golf courses'
fairways, tees, and greens. At the June 13, 2023 City Council Worksession, the Authority Manager
communicated the need to close the golf course for approximately six weeks for repairs in July
and August. It has now become apparent the total of all invoices for the repair projects will
exceed the Authority Manager's spending authority.
FUNDING:
Funding for the repair projects is available in.the OPGA FY 2023 -2024 Budget and OPGA Fund
Balance.
RECOMMENDATION:
Staff recommends ratification of expenditures incurred in golf course repair projects and
authorization for payment in an amount not to exceed $50,000.00.
OWASSO PUBLIC GOLF AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 07/29123
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
6,715.51
10,818.75
605 Cart Operations
1,485.75
1,658.84
610 Golf Course Operations
21,957.51
29,550.32
670 Food & Beverage
1,873.53
3,557.41
690 General & Administration
4,333.21
6,198.20
FUND TOTAL 36,365.51 51,783.52
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2023 -2024
Budgetary Basis
Statement of Revenues 8 Expenses
As of July 31, 2023
OPERATING REVENUES:
Golf shop fees
Cart Rental
Food & beverage
COS -- food & beverage
Merchandise sales
COS -- merchandise
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Golf Shop
Cart Operations
Golf Course Maintenance
Food & Beverage
Golf Administration
Capital Outlay
TOTAL OPERATING EXPENSES
MONTH
YEAR
TO -DATE
TO -DATE
BUDGET
$ 11,400
$ 11,400
$ 786,455
3,030
3,030
220,301
3,480
3,480
201,023
(3,371)
(3,371)
(108,527)
8,682
8,682
207,441
(6,644)
(6,644)
(172,154)
$ 16,577
$ 16,577
$ 1,134,539
$ (22,164)
(11, 679)
(73,677)
(12,166)
(14,178)
(19,495)
$ (153,359)
$ (22,164)
(11,679)
(73,677)
(12,166)
(14,178)
(19,495)
$ (153,359)
$ (336,398)
(183,370)
(1,172,417)
(181,421)
(332,390)
(45,000)
$ (2,250,996)
OPERATING REVENUES OVER (UNDER)EXPENDITURES $ (136,781) $ (136,781) $ (1,116,457)
NONOPERATING REVENUES (EXPENSES):
Transfer from General $ 75,000 $ 75,000 $ 900,000
Other revenues /(expenses) 1,528 1,528 6,542
TOTAL NONOPERATING REVENUES (EXPENSES): $ 76,528 $ 76,528 $ 906,542
NET INCOME (LOSS) $ (60,253)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
(60,253) $ (209,915)
s®'s'
689,351 689,351
$ 510,492 $ 479,436
PERCENT
OF BUDGET
1.45%
1.38%
1.73%
3.11%
4.19%
3.86%
1.46%
6.59%
6.37%
6.28%
6.71%
4.27%
43.32%
6.81%
8.33%
23.36%
8.44%