HomeMy WebLinkAbout2023.09.05_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, September 5, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor Kelly Lewis
2. Invocation – Lead Pastor Casey Cariker of Rejoice Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Resilience – Chad Balthrop, Character Council
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.)
A. Approve minutes – August 15, 2023, Regular Meeting
B. Approve claims
C. Adopt Ordinance 1209-Amended, amending Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7-206, Effective Date, Section 7-207.4, Purpose of Revenues, and Section 7-208, Tax Rates, Sales Subject to Tax following the required approval by a majority of the qualified registered voters at an election held for such purpose on August 8, 2023, to remove the expiration date of the fifty-five hundredths of one cent portion of sales tax and providing for the purpose of said tax
D. Accept public infrastructure improvements of a concrete approach, stormwater piping, potable water lines and fire line taps for Township 21, a commercial development located at 8560 North 145th East Avenue
E. Declare the following vehicles and equipment as surplus to the needs of the City and authorize disposal via online auction:
VEHICLES:
2007 Chevy Colorado: 1GCDT199578164744 2009 Ford Crown Victoria: 2FAHP71V79X10913
2016 Ford F150: 1FTMF1EF3GKE49772 2016 Ford F150: 1FTMF1CF0GKF56460
1992 Chevy 3500: 1GBHC34KXNE190041 2016 Dodge Charger: 2C3CDXAT4GH165451
2016 Dodge Charger: 2C3CDXAT2GH165447 2016 Dodge Charger: 2C3CDXAT6GH165449
2008 Ford F250: 1FTSX215XBED23433 2016 Ford Explorer: 1FM5K8ARXGGC08380
2013 Chevy Tahoe: 1GNLC2E06DR157937
EQUIPMENT:
Coats 6401 Tire Balancer: 0612407302 Coats 50X Tire Changer: 1505102949
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to the purchase of Police vehicles
Jason Woodruff
Staff recommends approval to purchase three (3) 2023 Dodge Durango police vehicles and one (1) 2023 Dodge Charger police vehicle from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $164,400.00, and authorization for payment.
9. Consideration and appropriate action relating to a Fiscal Year 2023-2024 General Fund budget amendment for the re-appropriation of carryover funds from Fiscal Year 2022-2023 for the Hydraulic Elevator and Car Upgrade – City Hall Project
Carly Novozinsky
Staff recommends approval of a budget amendment in the Fiscal Year 2023-2024 General Fund increasing the appropriation for expenditures by $178,750.00 in the Building Maintenance Department by utilizing carryover Fiscal Year 2022-2023 Building Maintenance funds.
10. Consideration and appropriate action relating to a Fiscal Year 2023-2024 budget amendment in the Emergency Siren Fund, the Ambulance Capital Fund, and the Half Penny Fire Service Fund for the re-appropriation of carryover funds from Fiscal Year 2022-2023 for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects
David Hurst
Staff recommends approval of a budget amendment in the Fiscal Year 2023-2024 Emergency Siren Fund, increasing the appropriation for expenditures by $144,475.00 in the Emergency Preparedness Department by utilizing carryover Fiscal Year 2022-2023 funds; approval of a budget amendment in the Fiscal Year 2023-2024 Ambulance Capital Fund, increasing the appropriation for expenditures by $165,531.00 in the Ambulance Department by utilizing carryover Fiscal Year 2022-2023 funds; and approval of a budget amendment in the Fiscal Year 2023-2024 Half Penny Fire Service Fund, increasing the appropriation for expenditures by $1,973,923.00 in the Fire Services Department by utilizing carryover Fiscal Year 2022-2023 funds and fund balance reserves.
11. Consideration and appropriate action relating to bids received for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects
David Hurst
Staff recommends awarding the following bids:
Category Bid Amount Vendor
Fire Station No. 1:
Demolition $50,140.00 Ark Wrecking Co.
Millwork $187,656.00 Wood Systems Inc.
Siding $57,200.00 Lewis Roofing
Framing/Drywall/Finish $78,730.00 Wiljo Interiors
Painting/Wall Covering $40,125.00 River Paint Construction LLC.
Flooring $100,259.00 Allset Flooring
Plumbing $91,124.00 C2 Plumbing of Oklahoma
HVAC $294,212.00 Vision Air Services
Electrical / Fire Alarm $194,000.00 Lighthouse Electric
Signage $21,722.00 Quick and Easy Graphics
Metals $5,400.00 Red Oak Steel
Windows $21,000.00 Coulter Company
Window Coverings $2,900.00 Contract Drapery & Blind Inc
Fire Station No. 2
Demolition $71,550.00 Ark Wrecking Co.
Metals $44,495.00 Red Oak Steel
Millwork $168,718.00 Wood Systems Inc.
Roofing $8,240.00 Lewis Roofing
Windows $89,000.00 Coulter Company
Window Coverings $5,372.00 Contract Drapery & Blind Inc
Framing/Drywall/Finish $119,820.00 Wiljo Interiors
Painting/Wall Covering $72,320.00 River Paint Construction LLC.
Flooring $113,836.00 Allset Flooring
Plumbing $174,029.00 C2 Plumbing of Oklahoma
HVAC $307,381.00 Vision Air Services
Electrical / Fire Alarm $303,500.00 Lighthouse Electric
Signage $20,255.00 Quick and Easy Graphics
Owasso City Council
September 5, 2023
Page 3
12. Consideration and appropriate action relating to an amendment to the contract with Limestone Construction LLC for construction management services for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects
David Hurst
Staff recommends amending the contract with Limestone Construction, LLC, of Owasso, Oklahoma, to include construction management at risk services, with a guaranteed maximum price of $4,417,250.00, for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects and authorization to execute all necessary documents.
13. Consideration and appropriate action relating to a Fiscal Year 2023-2024 General Fund budget amendment for the re-appropriation of carryover funds from Fiscal Year 2022-2023 for the Pickleball Court Project
Larry Langford
Staff recommends approval of a budget amendment in the General Fund increasing the appropriation for expenditures by $143,800.00 in the Parks Department by utilizing carryover Fiscal Year 2022-2023 Parks Department funds.
14. Consideration and appropriate action relating to bids received for the construction of a Pickleball Court
Larry Langford
Staff recommends awarding the base bid and alternate #1, to Ascend Commercial Builders, LLC, of Tulsa, Oklahoma, in the amount of $143,627.00 and authorization to execute all necessary documents.
15. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization to execute the necessary documents.
16. Report from City Manager
Monthly Public Works Project Status Report
17. Report from City Attorney
18. Report from City Councilors
19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken)
Payroll Payment Report – Pay Period Ending Date August 12, 2023 and August 26, 2023
Health Care Self-Insurance Claims – dated as of August 30, 2023
Oklahoma Department of Environmental Quality Permit No. SL000072230511 Sanitary Sewer to serve the Villas at Cypress Crossing Apartments Facility No. S-21310
Oklahoma Department of Environmental Quality Permit No. WL000072230510 Waterline to serve the Villas at Cypress Crossing Apartments Facility No. 3007218
Change Order No. 3, executed by the City Manager or designee for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue
20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda)
Owasso City Council
September 5, 2023
Page 4
21. Consideration and appropriate action relating to a request for an executive session for the purpose of
discussing the hiring and employment contract of Christopher Garrett for the position of City Manager
as provided for in Title 25, O.S. § 307(B)(1)
Mayor Lewis
22. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 p n Thursday, August 3), 2023.
uliann M. Steven ity Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@ci�ofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, AUGUST 15, 2023
The Owasso City Council met in regular session on Tuesday, August 15, 2023, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 5:00 pm on Friday, August 11, 2023.
1. Recognition for Dr. Paul Loving for 15 years of service on the Owasso Planning Commission - Warren
Lehr and members of the Planning Commission recognized Dr. Paul Loving.
2. Call to Order -Mayor Kelly Lewis called the meeting to order at 6:36 pm.
3. Invocation - The Invocation was offered by Pastor Mike Gleason of Friendship Baptist Church.
4. Flag Salute -Councilor Doug Bonebrake led the flag salute.
S. Roll Call - A quorum was declared present.
Present Absent
Mayor - Kelly Lewis None
Vice Mayor- Alvin Fruga
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
Councilor -Paul Loving
A quorum was declared present.
Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi
*Mayor Lewis recognized members of Boy Scout Troop 80 in attendance.*
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - August 1, 2023, and August 8, 2023, Regular Meetings
B. Approve claims
C. Accept the 2023 Oklahoma Highway Safety Office Grant supplemental funding in the
amount of $10,000.00, and approve a budget amendment in the Half Penny Sales Tax Fund,
increasing the estimated revenue and the appropriation for expenditures in the Police
Department by $10,000.00
D. Accept the 2024 Oklahoma Highway Safety Office Grant in the amount of $98,094.00,
authorize execution of all necessary documents, and approve a budget amendment in the
Half Penny Sales Tax Fund, increasing the estimated revenue and the appropriation for
expenditures in the Police Department by $98,094.00
E. Authorize payment in the amount of $26,768.79 to Servpro of South Tulsa, Inc., of Tulsa,
Oklahoma, for completed water damage mitigation work at the Bailey Ranch Golf
Clubhouse
F. Declare the following equipment and vehicles as surplus to the needs of the City and
authorize disposal via online auction:
VEHICLES:
• 1997 Ford F150 VIN: 1 FTDF17W6VKD16837
• 1998 Chevy SIOVIN: I GCCS19X7W8183274
• 1999 Ford F150 VIN: I FTRF17W1XKC13513
• 2002 Chevy 1500 VIN: 1GCEC14V82E786014
• 2005 Chevy 1500 VIN: IGCEC14V75E172710
• 2005 Chevy Trailblazer VIN: 1GNDS13S152229692
• 2008 Chevy 2500 VIN: 1 GCHK23KX8F178707
• 2011 Ford Edge VIN: 2FMDK4KC1BBA08938
• 2007 Chevy 1500 VIN: 2GCEK13V871136906
• 2010 Ford Crown Vic VIN: 2FABP7BV8AX 112768
• 2017 Dodge Charger VIN: 2C3CDXKT9HH566185
• 2007 Ford Crown Vic VIN: 2FAFP71 W 17X115838
• 2014 Dodge Charger VIN: 2C3CDXAT9EH367800
• 2013 Chevy Tahoe VIN: I GNLC2E07DR158157
EQUIPMENT:
2018 Grasshopper 932 Mower: 6619089
2018 Grasshopper 932 Mower: 6614861
LeeBoy Asphalt Loydown Machine: 3547HD
1988 Ford Tractor: BB58597
Owasso City Council
August 15, 2023
Page 2
• 2013 Chevy Tahoe VIN: I GNLC2E02DR348738
• 2006 Dodge Dakota VIN; 1 D7HW28N76S606590
• 2012 Ford F350 VIN: I FT8X3B67CEB43830
• 2002 Chevy 3500 VIN: I GCJK33122FI 64886
• 1982 Mack Fire Truck VIN 1 M I H 143Y2CM001057
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda as presented, with
claims totaling $1,812,244.56.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda - None
8. Consideration and appropriate action relating to Ordinance 1210, approving a Planned Unit
Development (PUD) for German Corner PUD, containing approximately 12.9 acres located just south of
East 116th Street North and west of North Garnett Road, as referenced in application OPUD 23 -04
Brian Dempster presented the item, recommending adoption of Ordinance 1210. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving to
adopt Ordinance 1210, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to Ordinance 1211, approving rezoning from Residential
Single - Family (RS -3) to Office (0) of approximately 0.20 acres, located at 1012 North Ash Street, as
referenced in application OZ 23 -04
Wendy Kramer presented the item, recommending adoption of Ordinance 1211. There were no
comments from the audience. Mr. Loving moved, seconded by Mr. Bonebrake to adopt Ordinance
1211, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to Ordinance 1212, approving rezoning from Residential
Single - Family (RS -3) to Downtown Mixed (DM) of approximately 0.64 acres, located at 201 North Birch
Street, as referenced in application OZ 23 -05
Wendy Kramer presented the item, recommending adoption of Ordinance 1212. There were no
comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to adopt
Ordinance 1212, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an agreement with Grand Gateway Economic
Development Authority for Pelivan Transit services
Josh Quigley presented the item, recommending approval of the Purchase of Service Agreement
between the City of Owasso and Grand Gateway Economic Development Association ( Pelivan Transit)
of Big Cabin, Oklahoma, in the amount of $60,475.00, and authorization to execute all necessary
documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Loving to approve the agreement and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
Owasso City Council
August 15, 2023
Page 3
12. Consideration and appropriate action relating to proposed project sites for the Annual Street
Rehabilitation Program (2024)
Roger Stevens presented the item, recommending approval of the 2024 Street Rehabilitation Program
priority sites. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the priority sites, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to sole source purchase of an automatic license plate
recognition system
Jason Woodruff presented the item, recommending authorization for the sole source purchase of
twenty (20) Flock Safety license plate recognition camera systems in the amount of $63,000.00 from
Flock Group Incorporated of Atlanta, Georgia, and authorization to execute a one year service
contract. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to authorize the sole source purchase and authorize execution of the contract,
as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to a payment from the General Liability /Self Insurance
Fund for Bailey Ranch Golf Clubhouse water damage restoration
Larry Langford presented the item, recommending authorization for payment from the General
Liability /Self- Insurance Fund in the amount of $41,371.81 for restoration of the Bailey Ranch Golf
Clubhouse, contingent upon approval by the Owasso Public Golf Authority to award a restoration
contract. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Loving to
authorize payment with contingency, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
15. Report from City Manager
Warren Lehr reported on the storm debris drop off location and curbside yard waste pickup.
16. Report from City Attorney - None
17. Report from City Councilors - None
18. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date July 29, 2023
• Health Care Self - Insurance Claims - dated as of August 9, 2023
• Monthly Budget Status Report - July 2023
• Oklahoma Department of Environmental Quality Permit No. SL000072230600 Sanitary Sewer
for the Reserves at Owasso Facility No. S -21310
19. New Business - None
20. Adjournment
Mr. Loving moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:25 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
Fund
01 GENERAL
Claims List - 09/0512023
Vendor Name
Payable Description Payment
Amount
AT &T
PHONEUSE
$2629
COX COMMUNICATIONS
PHONE USAGE
$11.33
JPMORGAN CHASE BANK
ALARM BILLING -FIRE
$90.00
JPMORGAN CHASE BANK
AMAZON- POCKET HOSE
$29.88
JPMORGAN CHASE BANK
AMAZON- REFUND
($29.88)
JPMORGAN CHASE BANK
AMAZON -TEMP CONTROL
$106.69
JPMORGAN CHASE BANK
AMAZON- WHEELS
$26.97
JPMORGAN CHASE BANK
CLEANEQUIP- FILTERS
$58.70
JPMORGAN CHASE BANK
COMM POWER- SERVICE
$1,815.00
JPMORGAN CHASE BANK
CORNERSTONE -SUMP PUMP
$332.49
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
HOME DEPOT -FEE
$4,97
JPMORGAN CHASE BANK
HOME DEPOT - REFUND
($4.97)
JPMORGAN CHASE BANK
LOCKE -AIR FILTER
$30.60
JPMORGAN CHASE BANK
LOWES -CO2 SENSOR
$29.98
JPMORGAN CHASE BANK
LOWES- FAUCET REPAIR
$91.64
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$18.17
JPMORGAN CHASE BANK
LOWES -WASP SPRAY
$19.92
JPMORGAN CHASE BANK
MATLOCK -PANEL REPAIR
$287.19
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$132.88
JPMORGAN CHASE BANK
WALMART -CHAIR WHEELS
$15.99
JPMORGAN CHASE BANK
WALMART- OFFICE CHAIR
$299.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$22.66
UNIFIRST HOLDINGS LP
BUILD MAINT UNIFORM
$54.24
BUILDING MAINTENANCE -Total
$3,540.68
TYLER TECHNOLOGIES, INC.
CAD SOFTWARE
$29,623.68
CAD SOFTWARE -Total
$29,623.68
AEP /PSO
ELECTRIC USE
$447,98
COX COMMUNICATIONS
PHONE USAGE
$11.33
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$91.48
JPMORGAN CHASE BANK
AMAZON -COMP MOUSE
$41.10
JPMORGAN CHASE BANK
AMAZON- COMPUTER
$53.98
JPMORGAN CHASE BANK
AMAZON- KEYBOARDS
$237.90
JPMORGAN CHASE BANK
AMAZON- MONITORS
$199.98
JPMORGAN CHASE BANK
AMAZON -PARTS
$59.39
JPMORGAN CHASE BANK
AMAZON -SGT LAPTOP
$181.48
JPMORGAN CHASE BANK
AMAZON -SMALL TOOLS
$700.00
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$535.69
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$449.44
JPMORGAN CHASE BANK
COOLNSAVE- SUPPLIES
$133.85
JPMORGAN CHASE BANK
DCGNLMG -WEED SERVICE
$51.75
1
Claims List - 09/05/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
DELL -SGT LAPTOP
$1,368.06
JPMORGAN CHASE BANK
FAM ANIMAL -K9 MED
$222.45
JPMORGAN CHASE BANK
FLORAL- FLOWERS
$108.82
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$27.50
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$328.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$16.96
JPMORGAN CHASE BANK
OREILLY -PARTS
$23.28
JPMORGAN CHASE BANK
PAYPAL -PARTS
$179.98
JPMORGAN CHASE BANK
SEW IT- TAILORING SERV
$78.66
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$59.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$31.96
PLATINUM PROTECTION, INC.
AC SECURITY SYSTEM
$180.00
ROSERUSH SERVICES LLC
ANNUAL SOFTWARE
$1,050.00
GEN ANIMAL CONTROL -Total
$6,871.00
AEP IPSO
ELECTRIC USE
$49.48
BILLY BASORE
JULY DIRT
$86.66
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$80.00
SPOK INC.
PAGER USE
$9.37
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$29.22
GEN CEMETERY -Total
$254.73
JPMORGAN CHASE BANK
PARKS COFFEE- SUPPLIES
$160.05
GEN COMM CTR DONATIONS -Total
$160.05
AEP IPSO
ELECTRIC USE
$2,206.14
COX COMMUNICATIONS
PHONE USAGE
$18.88
JPMORGAN CHASE BANK
AMAZON- LEDGER PAPER
$122.79
JPMORGAN CHASE BANK
AMAZON -TRASH LINERS
$88.02
JPMORGAN CHASE BANK
CINTAS- SUPPLIES
$720.12
JPMORGAN CHASE BANK
COX -WIFI
$180.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$30.60
JPMORGAN CHASE BANK
LOCKE -LIGHT INSTALL
$67.00
JPMORGAN CHASE BANK
LOWES -LIGHT INSTALL
$251.46
JPMORGAN CHASE BANK
NRPA - REGISTRATION
$745.00
JPMORGAN CHASE BANK
NRPA- RENEWAL
$70.00
JPMORGAN CHASE BANK
OK STATE - LICENSE
$125.00
JPMORGAN CHASE BANK
OK,GOV -FEE
$6.90
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$177.05
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$95.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$25.56
JPMORGAN CHASE BANK
XAVUS- CHECK -IN SYST
$900.00
GEN COMMUNITY CENTER -Total
$5,829.52
COX COMMUNICATIONS
PHONE USAGE
$30.20
2
Fund
Claims List - 09/05/2023
Vendor Name
01 GENERAL FLEETCOR TECHNOLOGIES
HAROLD RANDALL PINNEY
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
KENNETH LIVINGSTON
Payable Description
Payment
Amount
FUEL CHARGES JULY 23
$395.93
PROPERTY MOWING
$1,250.00
ODP- SUPPLIES
$85,99
OFFICE DEPOT - REFUND
($35.44)
OFFICE DEPOT - SUPPLIES
$265.77
SCOREBOARD - EMBROIDERY
$199.68
TOMMYS -CAR WASH
$67.97
ZOOM- SUBSCRIPTION
$149.90
ABATEMENT PROP MOWING
$1,000.00
GEN COMMUNITY DEVELOPMENT -Total
$3,410.00
COX COMMUNICATIONS
PHONE USAGE
$15.10
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$236.69
FREDERICK SOMMERS & WESTERN SIGN
SIGNS FOR REDBUD
$340.00
CO
PHONE USAGE
$3.78
JPMORGAN CHASE BANK
AMAZON -CLIP HOLDER
$43.96
JPMORGAN CHASE BANK
AMAZON -DRUM MAT
$38.97
JPMORGAN CHASE BANK
AMAZON -DVD PLAYER
$493.00
JPMORGAN CHASE BANK
AMAZON- HEADPHONES
$9.99
JPMORGAN CHASE BANK
AMAZON- PROTECT PLAN
$60.99
JPMORGAN CHASE BANK
B &H- LAPTOP PARTS
$56.08
JPMORGAN CHASE BANK
KCD -RADIO STATION
$200.00
KINGTEN STUDIOS
AUDIO ENGINEER
$300.00
ROOS JUMPIN JOY LLC
BOUNCE ATTENDANT
$100.00
GEN CULTURE & RECREATION -Total
$1,894,78
AEP /PSO
ELECTRIC USE
$26.73
COX COMMUNICATIONS
PHONE USAGE
$7.55
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$11,001.67
GEN ECONOMIC DEV -Total
$11,035.95
AEP /PSO
ELECTRIC USE
$96,81
AT &T
PHONE USE
$2629
CIVICPLUS, LLC
NOTIFICATION SYSTEM
$8,476.11
COX COMMUNICATIONS
PHONE USAGE
$3.78
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$44.46
GEN EMERG PREPAREDNESS -Total
$8,647.45
COX COMMUNICATIONS
PHONE USAGE
$30.20
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$394.70
JPMORGAN CHASE BANK
GELLCO -BOOTS
$143.99
OKLAHOMA FLOODPLAIN MANAGERS
2023 OFMA CONFERENCE
$2,000.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$6145
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$24.51
GEN ENGINEERING -Total $2,656.85
3
Fund
01
Claims List - 09/05/2023
Vendor Name
Payable Description
Payment
Amount
GENERAL COX COMMUNICATIONS
PHONE USAGE
$30.20
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$82.67
JPMORGAN CHASE BANK
CHAMBER -FEES
$30.00
JPMORGAN CHASE BANK
GRANT - TRAINING
$565.00
JPMORGAN CHASE BANK
OOP- SUPPLIES
$8.74
JPMORGAN CHASE BANK
TRAVEL EXP 7131 -8/1
$26.67
SUMNERONE INC
COPIER SERVICES
$56.85
WYCOM SYSTEMS
MAINTENANCE RENEWAL
$390.00
GEN FINANCE -Total
$1,190.13
AEP /PSO
ELECTRIC USE
$8,002.03
AT &T
PHONE USE
$105.14
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$66.80
JPMORGAN CHASE BANK
AMER WASTE - DISPOSAL
$119.54
JPMORGAN CHASE BANK
FEDEX - SNIPPING
$2220
JPMORGAN CHASE BANK
FIN EQUIP -FOLD MACHIN
$695.00
JPMORGAN CHASE BANK
LEE SUBS- SUBSCRIPTION
$1.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$216.66
JPMORGAN CHASE BANK
QUADIENT -INK
$28120
MAILROOM FINANCE INC
POSTAGE
$1,500.00
MCAFEE & TAFT
LEGAL SERVICES
$190.00
MCAFEE & TAFT
PROFESSIONAL SERVICES
$275.00
PROSTAR SERVICES INC
COFFEE - CITY HALL
$60.91
TULSA COUNTY ELECTION BOARD
55/100THS ELECTION
$8,261.35
GEN GENERAL GOVERNMENT -Total $19,796.83
AEP IPSO ELECTRIC USE $345.63
COX COMMUNICATIONS PHONE USAGE $3,78
JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $48.56
GEN HISTORICAL MUSEUM -Total
$397,97
COMMUNITYCARE EAP
EAP FEE
$936.00
COX COMMUNICATIONS
PHONE USAGE
$15.10
JPMORGAN CHASE BANK
CANVA- SUBSCRIPTION
$349.50
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$85.18
JPMORGAN CHASE BANK
GIANT TV -EMPY DEVELOP
$599.00
JPMORGAN CHASE BANK
HIRE VETS - ADVERTISING
$189.00
JPMORGAN CHASE BANK
INDEED- ADVERTISING
$1,004.03
JPMORGAN CHASE BANK
ODP- REFUND
($22.40)
JPMORGAN CHASE BANK
ODP- SUPPLIES
$179.60
JPMORGAN CHASE BANK
OWASSOISMS- ADVERTISE
$594.00
JPMORGAN CHASE BANK
SAMPSON -EMPY DEVELOP
$1,420.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$56.61
MCAFEE & TAFT
PROFESSIONAL SERVICES
$1,615.00
4
Claims List - 09/05/2023
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL RICH & CARTMILL INC RENEW SURETY BOND $1,514.00
RICHARD W HIGHT EMPLOYEE DEVELOPMENT $4,000.00
GEN HUMAN RESOURCES -Total
$3,290,01
$12,534.62
AT &T
PHONE USE
$2629
COX COMMUNICATIONS
PHONE USAGE
$22.65
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$64.86
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$79.99
JPMORGAN CHASE BANK
AMAZON -PATCH CABLES
$65.94
JPMORGAN CHASE BANK
BEST BUY - CABLES
($140.97)
JPMORGAN CHASE BANK
BEST BUY - REFUND
($350.00)
JPMORGAN CHASE BANK
BESTBUY- PROJECTOR
$1,199.99
JPMORGAN CHASE BANK
COX - INTERNET
$100.05
JPMORGAN CHASE BANK
EBAY- NETWORKING
$128.88
JPMORGAN CHASE BANK
ESRI -DATA STORAGE
$640.00
JPMORGAN CHASE BANK
HOME DEPOT- CABINET GL
$13.98
JPMORGAN CHASE BANK
HOME DEPOT -PC POWER
$54.97
JPMORGAN CHASE BANK
NOBEL SYSTEMS - RENEWAL
$24,840.00
JPMORGAN CHASE BANK
OFFICE DEPOT -FILE FOL
$15.69
JPMORGAN CHASE BANK
OFFICE DEPOT -UPS
$117.99
TREASURER PETTY CASH
M MOUNT- PARKING
$10.00
TREASURER PETTY CASH
NATHAN S -EXP REIMB
$45.00
GEN INFORMATION TECH -Total
$3,290,01
$27,135.31
COX COMMUNICATIONS
PHONE USAGE
$22.65
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$32.32
GH2 ARCHITECTS LLC
DESIGN SERVICES
$1,250.00
JPMORGAN CHASE BANK
CANVA - SUBSCRIPTION
$69.89
JPMORGAN CHASE BANK
CHAMBER -FEE
$225.00
JPMORGAN CHASE BANK
IMLA- RENEWAL
$656.00
JPMORGAN CHASE BANK
MARCOS- APPRECIATION
$93.90
JPMORGAN CHASE BANK
MAZZIOS -EMPY RECOG
$129.49
JPMORGAN CHASE BANK
MEETING EXP O8110
$195.70
JPMORGAN CHASE BANK
MEETING EXP 819
$38.98
JPMORGAN CHASE BANK
ODP- SUPPLIES
$73,19
JPMORGAN CHASE BANK
OK MUNICIPAL - CONFEREN
$350.00
JPMORGAN CHASE BANK
REASORS- APPRECIATION
$11.17
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$16.72
JPMORGAN CHASE BANK
TULSA REGIONAL -FEE
$125.00
GEN MANAGERIAL -Total
$3,290,01
COX COMMUNICATIONS PHONE USAGE
$15.10
JPMORGAN CHASE BANK AMAZON- OFFICE CHAIR
$349.97
JPMORGAN CHASE BANK AMAZON- SUPPLIES
$72.95
5
Claims List - 09/05/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
DOLLAR GENERAL- SUPPLI
$4.90
JPMORGAN CHASE BANK
TYLER TECH - REFUND
($150.00)
YOUTH SERVICES OF TULSA
FY24 YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT -Total
ATWOOD -WEED KILLER
$4,417.92
AEP /PSO
ELECTRIC USE
$2,064.17
BERTERM PRODUCTS INC
CORD FOR LIFT STATION
$350.00
BERTERM PRODUCTS INC
DUAL END CORD -PUMP
$511.17
BERTERM PRODUCTS INC
GRINDER PUMP
$7,056.14
COX COMMUNICATIONS
PHONE USAGE
$3,78
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$809.57
JPMORGAN CHASE BANK
ADT- SECURITY
$44.98
JPMORGAN CHASE BANK
AMAZON - SUBSCRIPTION
$14,99
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$62.91
JPMORGAN CHASE BANK
ATWOOD -WEED CONTROL
$89.99
JPMORGAN CHASE BANK
C &C- SUPPLIES
$266.00
JPMORGAN CHASE BANK
CORNERSTONE - GLOVES
$33.98
JPMORGAN CHASE BANK
CORNERSTONE -SAW CHAIN
$26.00
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$52.24
JPMORGAN CHASE BANK
LIBERTY -FLAGS
$1,179.00
JPMORGAN CHASE BANK
LOWES- BRIDGE PLANKING
$32.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$57.20
JPMORGAN CHASE BANK
NEWELL -WEED CONTROL
$578.15
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$50.97
JPMORGAN CHASE BANK
P &K -MOWER BELT
$194.24
JPMORGAN CHASE BANK
TURFWORX -JULY MOWINGS
$868.00
MBE ENTERPRISES, LLC
STORM TREE CLEANUP
$20,000.00
TREASURER PETTY CASH
SERV OK- AUCTION VEH
$11.00
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$78.02
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK
$37.60
GEN PARKS -Total
$34,472.10
JPMORGAN CHASE BANK
EQUIP ONE -BUGGY
$150.00
GEN PARKS PUB ART BENCHES -Total
$150.00
AEP IPSO
ELECTRIC USE
$567.11
JPMORGAN CHASE BANK
BOB BARKER- PRISON
$417.80
MOTOROLA SOLUTIONS INC
ASTRO SYST PLUS PKG
$2,394.92
GEN POLICE COMMUNICATIONS -Total
$3,379.83
FLEET FUELS LLC
GASOLINE /FUEL
$816.08
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$1,021.56
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$30.83
JPMORGAN CHASE BANK
ATWOOD -WEED KILLER
$159.99
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$50.24
0
Claims List - 0910512023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
HARD HAT -SAFE GLOVES
$70.00
JPMORGAN CHASE BANK
LOWES -WASP SPRAY
$17.92
JPMORGAN CHASE BANK
PAGERSDIRECT -PAGER
$26.03
JPMORGAN CHASE BANK
STANDARD- FILTERS
$29.80
JPMORGAN CHASE BANK
STANDARD -SPARK PLUGS
$201.03
SPOK INC.
PAGER USE
$50.85
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$181.89
WILLIAM JOSEPH BLACKARD
TREE REMOVAL
$1,400.00
GEN STORMWATER -Total
$4,056.22
TREASURER PETTY CASH
CC DEP REF - BRADLEY
$50.00
TREASURER PETTY CASH
CC DEP REF -CRUZ
$100.00
TREASURER PETTY CASH
CC DEP REF - HARRISON
$50.00
TREASURER PETTY CASH
CC DEP REF -HICKS
$50.00
TREASURER PETTY CASH
CC DEP REF - JUSTICE
$50.00
TREASURER PETTY CASH
CC DEP REF - LEVINE
$50.00
TREASURER PETTY CASH
CC DEP REF - SANFORD
$100.00
TREASURER PETTY CASH
CC DEP REF - WESTLUND
$50.00
TREASURER PETTY CASH
CC DEP REF - WRIGHT
$50.00
TREASURER PETTY CASH
OLD CENT REF - SELLERS
$100.00
GENERAL -Total
$650.00
TREASURER PETTY CASH
HARVEST REF -3 DOG
$40.00
GF- HARVEST FESTIVAL -Total
$40.00
OK OFFICE OF THE ATTORNEY GENERAL
SAFE GRANT REFUND
$237.00
OT SAFE GRANT - Total
$237.00
GENERAL -Total
$185,672.63
20 AMBULANCE SERVICE FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$3,689.14
JPMORGAN CHASE BANK
ACE - SUPPLIES
$881.03
JPMORGAN CHASE BANK
ADVANCE- MAINTENANCE
$37.50
JPMORGAN CHASE BANK
AMAZON -EMS OFFICE
$471.67
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$4,302.33
JPMORGAN CHASE BANK
ED CENTER - TRAINING
$135.00
JPMORGAN CHASE BANK
FULLERTON -HYDRO TEST
$354.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$355.44
JPMORGAN CHASE BANK
KNOX- APPARATUS
$584.00
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$2,150.67
JPMORGAN CHASE BANK
MEDLINE - SUPPLIES
$128.40
JPMORGAN CHASE BANK
WALGREENS -WRIST SP
$103.46
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,481.34
MEDICLAIMS INC
BILLING SERVICES
$16,128.38
TREASURER PETTY CASH
WYATT SMITH
$66.47
M
Claims List - 09/05/2023
Fund Vendor Name Payable Description Payment
Amount
20 AMBULANCE SERVICE ZOLL MEDICAL CORP ANNUAL AUTOPULSES $2,800.00
ZOLL MEDICAL CORP ANNUAL CONTRACT $17,376.04
AMBULANCE -Total
AMBULANCE SERVICE -Total
$51,044.87
BARBARA KAMANES
AMBULANCE REFUND
$469.76
BILLY DURHAM
AMBULANCE REFUND
$100.00
COMMUNITY CARE
AMBULANCE REFUND
$492.38
GARY MORGAN
AMBULANCE REFUND
$85.33
GARY WELCH
AMBULANCE REFUND
$6.41
HUMANA
AMBULANCE REFUND
$248.96
LOYLEA DUNDOM
AMBULANCE REFUND
$1,092.00
SANDRA DANIEL
AMBULANCE REFUND
$25.00
SUSAN STEWART
AMBULANCE REFUND
$1,633.00
TREASURER PETTY CASH
AMB REF -MEIR
$20.40
TREASURER PETTY CASH
AMB REF - THOMPSON
$20.40
TREASURER PETTY CASH
AMB REF - WALKER
$20.40
TREASURER PETTY CASH
AMB REF - ZIMMERMAN
$20.40
VICKI REED
AMBULANCE REFUND
$20.00
WAYNE EGGERMAN
AMBULANCE REFUND
$45.11
0
AMBULANCE SERVICE -Total
$4,299.55
AMBULANCE SERVICE -Total
$55,344.42
21 E -911
AT &T
PHONE USE
$425.58
DEPARTMENT OF PUBLIC SAFETY
OLETS ACCESS
$680.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$41.56
JPMORGAN CHASE BANK
COMP PROJ- MAINTENANCE
$198.00
JPMORGAN CHASE BANK
OFFICE DEPOT - PROJECTO
$849.99
JPMORGAN CHASE BANK
OK PUBLIC - TRAINING
$538.00
LANGUAGE LINE SERVICES
TRANSLATION SERVICES
$15.03
THOMAS ALAN HOFFMANN
MMPI FEES
$125.00
E911 COMMUNICATIONS -Total
$2,873.16
E -911 -Total
$2,873.16
25 HOTEL TAX
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$8,165.00
HOTEL TAX ECON DEV -Total
$8,165.00
COX COMMUNICATIONS
PHONE USAGE
$7.55
JPMORGAN CHASE BANK
OK NEWS- SUBSCRIPTION
$10.99
JPMORGAN CHASE BANK
SAVON -YARD SIGNS
$385.00
STRONG NEIGHBORHOODS -Total
$403.54
HOTELTAX -Total
$8,568.54
27 STORMWATER MANAGEMENT
UNITED RENTALS NORTH AMERICA INC
CHIPPER RENTAL
$2,184.06
2023 WIND STORM -Total
$2,184.06
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES
$1,008.45
0
Claims List - 09/05/2023
Fund Vendor Name Payable Description Payment
Amount
27 STORMWATER MANAGEMENT GARNETT CULVERT IMPROV -Total $1,008.45
MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES $4,342.80
NOTTINGHAM DRAINAGE IMPRO -Total
-Total
$4,342.80
AEP IPSO
ELECTRIC USE
$369.66
COX COMMUNICATIONS
PHONE USAGE
$7.55
JPMORGAN CHASE BANK
41MPRINT -BAGS
$270.94
JPMORGAN CHASE BANK
AMAZON- CHAINS
$135.64
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$51.00
JPMORGAN CHASE BANK
ATWOOD -OIL
$5,99
JPMORGAN CHASE BANK
ATWOOD -TRASH BAGS
$215.88
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$390.00
JPMORGAN CHASE BANK
CANVA- SERVICE
$119.99
JPMORGAN CHASE BANK
CORE &MAIN -RISER
$114.55
JPMORGAN CHASE BANK
LOWES -BROOM
$20,88
JPMORGAN CHASE BANK
LOWES- LUMBER
$63.73
JPMORGAN CHASE BANK
NCTCOG- TRAINING
$100.00
JPMORGAN CHASE BANK
OK WATER - TRAINING
$150.00
JPMORGAN CHASE BANK
PROD ENERGY -BOOKS
$285.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$17.04
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$45.35
STORMWATER-STORMWATER -Total
$2,363.20
STORMWATER MANAGEMENT
-Total
$9,898.51
31 AMBULANCE CAPITAL
TREASURER PETTY CASH
AMB REF -MEIR
$3.60
TREASURER PETTY CASH
AMB REF - THOMPSON
$3.60
TREASURER PETTY CASH
AMB REF - WALKER
$3.60
TREASURER PETTY CASH
AMB REF - ZIMMERMAN
$3.60
AMBULANCE CAPITAL -Total
$14.40
AMBULANCE CAPITAL -Total
$1440
34 VISION TAX
FELKINS ENTERPRISES LLC
ROAD SIGNS
$70.00
116TH -MINGO TO GARNETT RD - Total
$70.00
VISION TAX -Total
$70.00
37 SALES TAX FIRE
AEP /PSO
ELECTRIC USE
$9,490.73
AT &T
PHONE USE
$26.29
COX COMMUNICATIONS
PHONE USAGE
$124.59
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$2,743.43
JPMORGAN CHASE BANK
ACADEMY - UNIFORM
$100.00
JPMORGAN CHASE BANK
ALABAMA FIRE -CLASS
$520.00
JPMORGAN CHASE BANK
AMAZON - LAPTOP
$181,47
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$87.57
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$106.42
W
Claims List - 09105/2023
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
ATWOOD -LAWN EQUIP
$21.99
JPMORGAN CHASE BANK
BECK PLUMB -PLUMB REPA
$1,234.80
JPMORGAN CHASE BANK
BUMPER -AIR FILTER
$24.20
JPMORGAN CHASE BANK
CONSOLIDATED- TESTING
$3,031.70
JPMORGAN CHASE BANK
CORNERSTONE- IRRIGATIO
$6.99
JPMORGAN CHASE BANK
DELL - DOCKING STATION
$304.82
JPMORGAN CHASE BANK
DELL - KEYBOARD
$74,99
JPMORGAN CHASE BANK
DELL - LAPTOP
$1,368.06
JPMORGAN CHASE BANK
DELL - MONITORS
$564.00
JPMORGAN CHASE BANK
DELL -SOUND BAR
$31.34
JPMORGAN CHASE BANK
GOT FAA - REGISTRATION
$5.00
JPMORGAN CHASE BANK
GREEN COUNTRY - TRAININ
$60.00
JPMORGAN CHASE BANK
HOME DEPOT- ADAPTER
$35.79
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$576.99
JPMORGAN CHASE BANK
INTERSTATE -JUMP BOX
$119.20
JPMORGAN CHASE BANK
LOCKE- REFUND
($47.20)
JPMORGAN CHASE BANK
LOCKE - SUPPLIES
$2,489.23
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$186.92
JPMORGAN CHASE BANK
METROSHOE- UNIFORM
$200.00
JPMORGAN CHASE BANK
NFPA- MEMBERSHIP
$1,727.50
JPMORGAN CHASE BANK
ODP- SUPPLIES
$220.60
JPMORGAN CHASE BANK
OFFICE DEPOT -EMS UPS
$117.99
JPMORGAN CHASE BANK
OK POLICE - UNIFORM
$861.24
JPMORGAN CHASE BANK
OKIAAI- TRAINING
$250.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$972.05
JPMORGAN CHASE BANK
PET SUPPLIES -DOG FOOD
$121.71
JPMORGAN CHASE BANK
PLUMBERSSTOCK - SUPPLIE
$10.98
JPMORGAN CHASE BANK
SAFE KIDS -CAR SEAT
$55.00
JPMORGAN CHASE BANK
SAMS -DOG SUPPLIES
$44.96
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$496.42
JPMORGAN CHASE BANK
T &W -TIRES
$3,596.88
JPMORGAN CHASE BANK
WALMART - BATTERIES
$17.94
PAT BAKER CONST
BORE & PIPE
$1,560.00
SALES TAX FUND -FIRE -Total
$33,722.59
SALES TAX FIRE - Total
$33,722.59
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$8,553.65
AT&T
PHONE USE
$26.29
BEAR COMMUNICATIONS INC
INSTALLATION FEE
$334.07
COMMERCIAL POWER SOLUTIONS, LLC
REPAIR & MAINTENANCE
$3,230.00
COX COMMUNICATIONS
PHONE USAGE
$215.19
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$13,848.65
10
Fund
38 SALES TAX POLICE
Claims List - 09/05/2023
Vendor Name
Payable Description Payment
Amount
JPMORGAN CHASE BANK
ADOBE - SUBSCRIPTION
$599.88
JPMORGAN CHASE BANK
ADVANCE -PARTS
$19.57
JPMORGAN CHASE BANK
AMAZON -PHONE CASES
$445.74
JPMORGAN CHASE BANK
AMAZON - REFUND
($104.93)
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$632.84
JPMORGAN CHASE BANK
AMAZON -TRUCK PARTS
$155.99
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$141.86
JPMORGAN CHASE BANK
AMZ -MATS
$5,876.47
JPMORGAN CHASE BANK
ARROWHEAD - SUPPLIES
$412.19
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
$138.00
JPMORGAN CHASE BANK
DELL - MONITORS
$1,222.02
JPMORGAN CHASE BANK
DELL -SGT MONITORS
$94.02
JPMORGAN CHASE BANK
DELL -SOUND BAR
$1,128.00
JPMORGAN CHASE BANK
DUVALL- REPAIR
$3,670.00
JPMORGAN CHASE BANK
FAM ANIMAL -K9 MED
$714.58
JPMORGAN CHASE BANK
FEDEX- SHIPPING
$34.99
JPMORGAN CHASE BANK
GRANITE - TRAINING
$3,906.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$19.93
JPMORGAN CHASE BANK
KUM &GO -FUEL
$59.73
JPMORGAN CHASE BANK
KUM &GO -GAS
$55.35
JPMORGAN CHASE BANK
LOCKE -CABLE STRAPS
$2.90
JPMORGAN CHASE BANK
LODGING EXP 816 -11
$270.00
JPMORGAN CHASE BANK
LODGING EXP - 11/5 -11
$336.72
JPMORGAN CHASE BANK
MAGIC REF - REPAIR
$174.00
JPMORGAN CHASE BANK
MAGNETICMIC -VEH PARTS
$836.92
JPMORGAN CHASE BANK
MAKESTICKERS- SUPPLIES
$230.90
JPMORGAN CHASE BANK
MEEKS- REFUND
($302.00)
JPMORGAN CHASE BANK
MEEKS -VEH STRIPING
$302.00
JPMORGAN CHASE BANK
MEETING EXP 08/21
$41.44
JPMORGAN CHASE BANK
MEETING EXP 08/24
$31.16
JPMORGAN CHASE BANK
MEETING EXP 08125
$55.36
JPMORGAN CHASE BANK
MEETING EXP 8110
$30.89
JPMORGAN CHASE BANK
MEETING EXP 8/11
$3116
JPMORGAN CHASE BANK
MEETING EXP 8114
$31.16
JPMORGAN CHASE BANK
MEETING EXP 8/7
$30.89
JPMORGAN CHASE BANK
NATION TACT - TRAINING
$966.00
JPMORGAN CHASE BANK
NJ CRIMINAL - TRAINING
$398.00
JPMORGAN CHASE BANK
OAKLEY -EQUIP REPAIR
$39.52
JPMORGAN CHASE BANK
ODP- SUPPLIES
$63.07
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$545.53
JPMORGAN CHASE BANK
OREILLY -PARTS
$109.69
11
Claims List - 09/0512023
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
OREILLY -VEH PARTS
$50.60
JPMORGAN CHASE BANK
OSBIAA - TRAINING
$70.00
JPMORGAN CHASE BANK
PEAVEY - SUPPLIES
$244.65
JPMORGAN CHASE BANK
PUBLIC AGENCY -TRAIN
$695.00
JPMORGAN CHASE BANK
PUBLIC AGENCY- TRAININ
$695.00
JPMORGAN CHASE BANK
PUBLIC RELAT -TRAIN
$599.00
JPMORGAN CHASE BANK
QT -CAR WASH
$24.00
JPMORGAN CHASE BANK
QT -FUEL
$65.03
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$75.00
JPMORGAN CHASE BANK
RAYALLEN- SUPPLIES
$39.59
JPMORGAN CHASE BANK
RISE- RIFLES
$4,616.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$136.54
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$100.00
JPMORGAN CHASE BANK
SCHINDLER- REPAIR
$1,871.72
JPMORGAN CHASE BANK
SUMNER- COPIER
$573.29
JPMORGAN CHASE BANK
THOMSON WEST - ACCESS
$486.07
JPMORGAN CHASE BANK
TI RESERV - TRAINING
$825.40
JPMORGAN CHASE BANK
TINT SHOP - BEDLINER
$1,280.00
JPMORGAN CHASE BANK
TRAVEL EXP 1115 -11
$331.96
JPMORGAN CHASE BANK
TRAVEL EXP 11/6 -10
$594.96
JPMORGAN CHASE BANK
TRAVEL EXP 7/16 -8112
$223.13
JPMORGAN CHASE BANK
TREASURE ISLAND -REF
($89.57)
JPMORGAN CHASE BANK
TREASURE - TRAINING
$89.57
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$127.17
JPMORGAN CHASE BANK
LISPS- POSTAGE
$24.95
OKLAHOMA DEPARTMENT OF LABOR
BOILER INSPECTION FEE
$50.00
OVERHEAD DOOR CO. OF TULSA, INC
REPAIR SALLYPORT
$175.00
THOMAS ALAN HOFFMANN
MMPI FEES
$250.00
TREASURER PETTY CASH
M BARNES -EXP REIMB
$6.98
TREASURER PETTY CASH
M DENTON -CAR WASHES
$16.00
TREASURER PETTY CASH
NOTARY - DENTON
$25.00
TURN -KEY MOBILE, INC
LAPTOPS & SOFTWARE
$10,836.00
SALES TAX FUND - POLICE -Total
$74,763.43
SALES TAX POLICE -Total
$74,763.43
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$3,019.80
BILLY BASORE
JULY DIRT
$86.67
CONSOLIDATED TRAFFIC CONTROLS, INC
TIME CLOCKS
$1,848.00
COX COMMUNICATIONS
PHONE USAGE
$7.55
FLEET FUELS LLC
GASOLINE /FUEL
$816.06
FLEETCOR TECHNOLOGIES
FUEL CHARGES JULY 23
$1,754.80
GADES SALES COMPANY, INC
REPAIR SDLC PORT
$174.00
12
Claims List - 09/05/2023
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$30.83
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$402.01
JPMORGAN CHASE BANK
CAVENDERS -BOOTS
$161.99
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$50.24
JPMORGAN CHASE BANK
HARD HAT -SAFE GLOVES
$70.00
JPMORGAN CHASE BANK
HOME DEPOT - CONNECTORS
$47.92
JPMORGAN CHASE BANK
LOWES- CONCRETE ANCHOR
$16.98
JPMORGAN CHASE BANK
LOWES -PAINT ROLLERS
$17.56
JPMORGAN CHASE BANK
PAGERSDIRECT -PAGER
$26.03
JPMORGAN CHASE BANK
WARREN CAT - REPAIR
$90.40
JPMORGAN CHASE BANK
WELSCO- BOTTLE RENTALS
$51.50
MARTIN Z HANNA
WINDOW TINT
$170.00
PINKLEY SALES
CABINET & RISER
$20,151.00
PINKLEY SALES
CONTROLLER REPAIR
$882.00
PINKLEY SALES
TRAFFIC SIGN SUPPLIES
$794.98
SIGNALTEK INC
CONTROLLER CABLE
$325.00
SIGNALTEK INC
MAINTENANCE AGREEMENT
$1,465.00
SPOK INC.
PAGER USE
$133.26
TREASURER PETTY CASH
J JOHNSON -CDL RENEW
$58.76
TREASURER PETTY CASH
SERV OK- AUCTION VEH
$11.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$252.92
WASHINGTON CO RURAL WATER DISTRICT
116 LANDSCAPE IRRIG
$367.35
SALES TAX FUND-STREETS -Total
$33,283.61
SALES TAX STREETS
-Total
$33,283.61
40 CAPITAL IMPROVEMENTS
GARVER
ENG SVCS - 96 ST
$10,652.13
96TH FROM 134TH TO 145TH - Total
$10,652.13
JPMORGAN CHASE BANK
911- VEHICLE UPFITTING
$3,300.88
Cl FIRE -Total
$3,300.88
GARVER
ENG SVCS - 106 & 129 INTE
$4,016.82
HOPE HOUSING OF GREEN COUNTRY INC
ROW ACQUISITION
$15,450.00
CIP 1061129 INTERSECT IMP -Total
$19,466.82
GARVER
96 & 145 INTERSECTION
$2,237.45
WALTON PROPERTY SERVICES LLC
ROW APPRAISAL
$2,800.00
CIP 961145TH INTERSECT -Total
$5,037.45
JPMORGAN CHASE BANK
TINT SHOP - BEDLINER
$1,200.00
CIP POLICE VEHICLES -Total
$1,200.00
BRAVO BUILDERS LLC
RANGE PROJECT
$204,919.20
P.D. MULTI -USE STRUCTURE -Total
$204,919.20
CAPITAL IMPROVEMENTS
•Total
$244,576.48
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$700.18
13
Claims List - 0910512023
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE COX COMMUNICATIONS
PHONE USAGE
$1510
JPMORGAN CHASE BANK
AMAZON- EXTINGUISHER
$11.99
JPMORGAN CHASE BANK
AMAZON -PART
$1,200.00
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$67.73
JPMORGAN CHASE BANK
AMAZON - WHEELS -
$26.97
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$311.00
JPMORGAN CHASE BANK
BACKRACK- REFUND
($41.90)
JPMORGAN CHASE BANK
BUMPER -PARTS
$1,636.87
JPMORGAN CHASE BANK
BUMPER- SUPPLIES
$137.45
JPMORGAN CHASE BANK
CONRAD FIRE -PARTS
$1,561.70
JPMORGAN CHASE BANK
CUMMINS -PARTS
$705.60
JPMORGAN CHASE BANK
DITCH WITCH- FILTER
$272.46
JPMORGAN CHASE BANK
GOODYEAR - RETREAD TIRE
$2,580.04
JPMORGAN CHASE BANK
GOODYEAR -STOCK TIRES
$1,857.96
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$1,553.10
JPMORGAN CHASE BANK
HESSELBEIN -STOCK TIRE
$320.54
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$857.22
JPMORGAN CHASE BANK
HOOTEN- HYDURANCE OIL
$1,951.66
JPMORGAN CHASE BANK
JIM GLOVER -BRAKE PADS
$152.50
JPMORGAN CHASE BANK
JIM GLOVER - HEADLAMP
$857.50
JPMORGAN CHASE BANK
JIM GLOVER -KEY FOBS
$464.62
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$57.07
JPMORGAN CHASE BANK
JOHN WRIGHT -TOOL BOX
$2,399.97
JPMORGAN CHASE BANK
ODP- OFFICE CHAIR
$357.68
JPMORGAN CHASE BANK
ODP- SUPPLIES
$5.94
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$159.76
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$17.25
JPMORGAN CHASE BANK
SOUTHERN TIRE -TIRES
$509.08
JPMORGAN CHASE BANK
TERMINAL - SUPPLIES
$621.73
JPMORGAN CHASE BANK
TINT SHOP - WINDOW TINT
$229.00
JPMORGAN CHASE BANK
UNITED FORD- MOULDING
$113.17
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$13.05
JPMORGAN CHASE BANK
WARREN -PARTS
$241.06
MALCHI AUTOMOTIVE EQUIPMENT SUPPLY
TIRE CHANGER -CITY GRG
$15,580.00
UNIFIRST HOLDINGS LP
VEHICLE MAINT UNIFORM
$180.93
14
VEHICLE MAINTENANCE -Total
$37,685.98
CITY GARAGE -Total
$37,685.98
VEHICLE MAINTENANCE
JPMORGAN CHASE BANK BUMPER -PARTS
$1,466.84
VEHICLE MAINTENANCE -Total
$1,466.84
VEHICLE MAINTENANCE -Total
$1,466.84
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS
$4,329.86
14
Claims List - 09/05/2023
Fund
Vendor Name
Payable Description
Payment
Amount
76 WORKERS' COMP SELF -INS
WORKERS' COMP SELF -INS -Total
$4,329.86
WORKERS' COMP SELF -INS
-Total
$4,329.86
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
PUSH PEDAL - FITNESS
$265.00
JPMORGAN CHASE BANK
PUSH PEDAL -LEG PRESS
$6,519.00
WELLNESS -Total
$6,784.00
HEALTHCARE SELF INS FUND -Total
$6,784.00
City Grand Total
$699,054.45
15
TO: The Honorable Mayor and City Council
FROM: Nathan Singleterry, Desktop Support Technician
SUBJECT: Surplus Vehicles and Authorize Auction
DATE: August 31, 2023
BACKGROUND:
The City of Owasso can declare items surplus that have reached their end of life or are no longer useful.
An estimated value of $500.00 or more for the individual items requires City Council approval for disposal.
For several years, the City has utilized auction sites to auction surplus vehicles and equipment. These sites
act as an "auction broker." Both private individuals and public entities utilize these online auctions as a
tool to obtain the highest resale or salvageable price for items they can no longer utilize.
Prior to utilizing online auctions, City staff collected and processed surplus items, then conducted an onsite
auction. This process took significant time and required many staff resources with very little return. The onsite
auctions were typically not well attended and items were sold for for less than the City has received via
online auction sites_
HOW IT WORKS:
The following is the step -by -step process for online auctions followed by the City of Owasso:
• City Council declares vehicles or other items, valued over $500.00, as surplus to the needs of the
City;
• Digital pictures are taken and descriptions written for each item to be auctioned
• Staff determines the length of auction;
Staff includes acceptable methods of payment;
• Staff determines whether items can be shipped or would need to be picked up by the
purchaser /buyer. Most often, items are picked up at City locations;
• The auction is promoted through social media and the City's website;
• At the end of the auction the highest bidder is notified, and arrangements are made for
shipping or pick -up of item once payment is received.
FEES:
There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for
others there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine
the best online option for auctioning.
ITEMS RECOMMENDED TO BE DECLARED SURPLUS:
The following vehicles and equipment have been deemed as no longer needed to remain in service due
to age and /or condition or have been replaced:
Vehicles:
Reason /Condition:
VIN:
Book
Value:
2007 Chevy Colorado Replaced with Fleet Vehicle due to age - Runs - Overall Fair 1GCDT199578164744 $5000
Condition
2016 Ford F150 Replaced with Fleet Vehicle due to age - Runs- Good 1 FTMFI EF3GKE49772 $12000
condition
1992 Chevy Silverado 3500 Replaced with Fleet Vehicle due to age - Runs - Overall Poor 1 GBHC34KXNE190041 $3500
Condition
2016 Dodge Charger
Engine damage- Deemed too expensive to repair
2C3CDXAT2GH 165447 $8000
2008 Ford F250
Replaced with Fleet Vehicle due to age - Runs - Overall Fair
1 FTSX215XBFD23433 $8000
Condition
Surplus
Page 2
2013 Chevy Tahoe
Wrecked and stripped for parts
7GNLC2E06DR157937 $2500
2016 Ford Explorer
Replaced due to age /mileage- Runs - Overall Fair
7 FM5K8ARXGGC08380 $8000
Condition
2016 Dodge Charger
Mechanically damaged beyond repair -used for Police
2C3CDXAT6GH165449 $750
SWAT training purposes
2016 Dodge Charger
Mechanically damaged beyond repair- used for Police
2C3CDXAT4GH165451 $750
SWAT training purposes
2009 Ford Crown Victoria
Mechanically damaged beyond repair -used for Police
2FAHP71 V79X109139 $750
SWAT training purposes
2016 Ford F150
Replaced with Fleet Vehicle due to age - Runs - Good
1 FTMFI CFOGKF56460 $12000
condition
Coats Tire Balancer
Replaced with more modern machine due to age and
0612407302 $2000
suitability for current e ui ment
Coats Tire Changer
Replaced with more modern machine due to age and
1505102949 $1500
suitability for current e ui ment
John Deere Zero Turn Mower
Engine damage- Deemed too expensive to repair
Unreadable $500
RECOMMENDATION:
Staff recommends declaring the above listed vehicles and equipment as surplus to the needs of the City
and approving of disposal via online auction.
ATTACHMENT:
Photos
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, City Clerk
SUBJECT: Ordinance 1209 - Amended (55 /1 00th= Sales Tax Election)
DATE: August 31, 2023
PROPOSED ACTION:
Staff is seeking City Council consideration and action related to an amendment to Ordinance
1209, amending Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7 -206, Effective Date,
Section 7- 207.4, Purpose of Revenues, and Section 7 -208, Tax Rates, Sales Subject to Tax.
BACKGROUND:
• On May 2, 2023, the City Council adopted Ordinance 1209, to remove the December 31,
2023 expiration date of the fifty -five hundredths (0.55 %) of one cent portion of the City's
total sales tax and restrict the use of said funds for street improvements, adjoining
infrastructure, right -of -way, sidewalks and trails.
• Under Section 7 -206, Effective Date, the Ordinance reads "subject to approval by a
majority of the qualified electors of the City..,"
• At an election held August 8, 2023, voters approved Ordinance 1209. Both Tulsa County
and Rogers County Election Boards have provided their official certificate of votes.
• The proposed amendment to Ordinance 1209 removes the language "subject to
approval by a majority of the qualified electors of the City..." and solidifies the effective
date of on and after December 31, 2023.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1209- Amended.
ATTACHMENTS:
Ordinance 1209 - Amended
Official Certificate of Votes
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1209 - Amended
AN ORDINANCE AMENDING THE PROVISIONS OF PART 7, FINANCE AND
TAXATION, CHAPTER 2, SALES TAX, SECTION 7 -206, EFFECTIVE DATE, SECTION
7 -207, PURPOSE OF REVENUES AND SECTION 7 -208 TAX RATES; SALES SUBJECT
TO TAX, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, BY REMOVING THE EXPIRATION DATE FOR COLLECTING THE TAX
OF FIFTY -FIVE HUNDREDTHS PERCENT (0.557.) LEVIED AND ASSESSED UPON
THE GROSS PROCEEDS OR GROSS RECEIPTS DERIVED THEREFROM; PROVIDING
FOR REQUIREMENT OF APPROVAL BY A MAJORITY OF THE QUALIFIED
REGISTERED VOTERS VOTING AT AN ELECTION HELD FOR SUCH PURPOSES AS
PROVIDED BY LAW; PROVIDING PROVISIONS SEVERABLE; AND DECLARING
AN EFFECTIVE DATE
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT, TO WIT:
The Owasso Code of Ordinances, Part 7, Finance and Taxation, Chapter 2, Sales Tax,
Section 7 -206, Effective Date, Section 7 -207, Purpose of Revenues, and Section 7 -208, Tax
Rates; Sales Subject to Tax, shall be amended as follows:
SECTION ONE (1): Section 7 -206 shall be amended to read as follows:
SECTION 7 -206 EFFECTIVE DATE
The amended provisions of this Ordinance shall become effective on and after
December 31, 2023., S IDjeGt t� pp G el by u ,, ^+ a + +he G'ifi A„io,.+ + +h + +h
_ vNNr .., u,o „ c,.,
SECTION TWO (2): Section 7 -207 shall be amended to read as follows:
SECTION 7 -207 PURPOSE OF REVENUES
1. It is hereby declared to be the purpose of the first and second cent sales taxes to
provide revenues for the support of the functions of municipal government of the city.
2. It is hereby declared to be the purpose of the third cent fax to provide revenues to
finance orfund capital projects and related costs, to include debt service on obligations
issued to finance said capital projects; said projects to be reviewed by the Capital
Improvements Committee, approved by the City Council by resolution, with oversight
given by the Citizens' Watchdog Committee established by the City Council, and subject
to competitive bidding as required by law.
3. It is hereby declared to be the purpose of the one -half cent tax to provide revenues
to fund appropriations as follows:
A. Thirty -five percent (35 %) of the one -half cent tax shall be restricted
to Owasso Police Services;
Ordinance 1209- Amended
Page 1 of 2
B. Thirty -five percent (35 %) of the one -half cent tax shall be restricted
to Owasso Fire Services, and
C. Thirty percent (30 %) of the one -half cent tax shall be restricted to
Owasso Street Department.
4. It is hereby declared to be the purpose of fifty -five hundredths (0.55) of one cent tax
to provide revenues to fund street improvements, adjoining infrastructure, right -of -way,
sidewalks and trails, to include debt service on obligations issued to finance said
improvements.
SECTION THREE (3): Section 7 -208 shall be amended to read as follows:
SECTION 7 -208 TAX RATE; SALES SUBJECT TO TAX
There is hereby levied a tax of four and five hundredths percent (4.05 %) upon the gross
proceeds or gross receipts derived from all sales taxable under the Oklahoma Sales Tax
Code including any and all amendments to and revisions thereof.
SECTION FOUR (4): PAYMENT OF TAX
The tax levied by this Ordinance shall be paid to the Oklahoma Tax Commission in the
manner and form prescribed by state sales tax law of the State of Oklahoma.
SECTION FIVE (5): REPEALER
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed
to the extent of the conflict only.
SECTION SIX (6): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective,
the remaining portions shall not be affected and shall remain in full force and effect.
SECTION SEVEN (7): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended as shown above and
codified in Part 7, Chapter 2, Section 7 -206, 7 -207 and 7 -208.
PASSED AND ADOPTED this 51h day of September, 2023.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1209 - Amended
Page 2 of 2
Oklahoma Certification Report ** *OFFICIAL CERTIFICATE OF VOTES« **
TULSA COUNTY, OKLAHOMA
AUGUST 8, 2023
CITY OF OWASSO
PROPOSITION CITY OF OWASSO
Precinct
FOR THE PROPOSITION-
YES
AGAINST THE
PROPOSITION - NO
ROGERS COUNTY PCT 660006
0
ROGERS COUNTY PCT 660021
11
0
ROGERS COUNTY PCT 660029
0
1
ROGERS COUNTY PCT 660031
31
0
ROGERS COUNTY PCT 660130
54
7
ROGERS COUNTY PCT 660131
0
17
TULSA COUNTY PCT 720008
66
0
TULSA COUNTY PCT 720012
39
38
TULSA COUNTY PCT 720013
86
15
TULSA COUNTY PCT 720014
48
33
TULSA COUNTY PCT 720015
91
16
TULSA COUNTY PCT 720016
65
26
TULSA COUNTY PCT 720017
115
32
TULSA COUNTY PCT 720018
64
52
TULSA COUNTY PCT 720019
168
20
TULSA COUNTY PCT 720020
96
68
TULSA COUNTY PCT 720021
139
19
TULSA COUNTY PCT 720022
59
58
TULSA COUNTY PCT 720023
27
38
10
ea2450
Page 1 of 2
Oklahoma Certification Report ** *OFFICIAL CERTIFICATE OF VOTES * **
TULSA COUNTY, OKLAHOMA
AUGUST8,2023
CITY OF OWASSO
PROPOSITION CITY OF OWASSO
FOR THE PROPOSITION-
AGAINSTTHE
Precinct YES
PROPOSITION -NO
TULSA COUNTY ABSENTEE PCT 84
25
Total: 1,254
464
WE, THE DULYAPPOINTED MEMBERS OF THE TULSA COUNTY ELECTION BOARD, STATE OF OKLAHOMA, DO
HEREBY CERTIFY THAT THE ABOVEAND FOREGOING IS A TRUE AND CORRECT NUMBER OF VOTES CAST IN
THE ELECTION HELD ON 81812023. RESULTS OF SAID ELECTION ARE SHOWN ABOVE. DATED AT TULSA,
OKLAHOMA, THIS 11th DAY OF AUGUST, 2023.
ea2450
Page 2 of 2
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at 8560 North 1451h East Avenue
Township 21
DATE: August 31, 2023
BACKGROUND:
The subject commercial development is located at 8560 North 145th East Avenue. Public
infrastructure improvements consist of a concrete approach, stormwater piping, potable water
lines and fire line taps.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in August 2023, by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor has supplied the necessary two -year maintenance bond.
RECOMMENDATION:
Staff recommends acceptance of the public infrastructure improvements at Township 21.
ATTACHMENTS:
Location Map
City Attorney Approved Letter of Credit
Township21
ky- 433.6
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r
L
Str etiNorth
I,
ri4� fit%
l�
1d505j{ r
rrr
� c
m
Sd��
ETIC r
y.
,n
„ — `� _ Ira • I i— .. r, 4 „
R
.. I
R°
n.
r
Z
.. I—L' i.
1" = 194 ft
Location Map
08/09/2023
�p
RiR I`nIN.RE�F }L fuuJip.
This map may r� resens a visual display of related geographic information - Da-.a provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please ceniact the
responsible staf�for most up- to-dote information-
Farris, Earl
From:
Lombardi, Julie
Sent:
Wednesday, August 9, 2023 2:26 PM
To:
Farris, Earl
Cc:
Wingert Shellie; Hancock, Brandon
Subject:
RE: Letter of Credit for Township 21
I do not see legal issues or concerns
Jurtte Trout Gom6ardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918 - 376 -1599
Email: �ombardi �cityofowasso.com
www.citVofowasso.com
People , REAL Character • REAL Community
From: Farris, Earl <efarris @CityOfOwasso.com>
Sent: Wednesday, August 9, 2023 12:12 PM
To: Lombardi, Julie <ILombardi @CityOfOwasso.com>
Cc: Wingert Shellie <swingert @cityofowasso.com >; Hancock, Brandon <BHancock @CityOfOwasso.com>
Subject: Letter of Credit for Township 21
Reviewed once before as a preliminary. Date are changed to meet the council agendas. Please review and let us know if
this is approvable for the bonding of Township 21.
Thank you.
Earl Farris
Project Administrator
City Of Owasso Public Works
efarris@citvofowasso.com
ph918-272-4959 / fax 918-272-4996
STANDBY LETTER OF CREDIT
August 9, 2022
Letter of Credit No. 10012133
Expiration Date: September 5, 2025
City of Owasso
I I 1 N. Main St.
Owwasso, OK 74055
Gentlemen/Ladies:
At the request and for the account of our customer, DHTC Construction, LLC, a Missouri
limited liability company ("DHTC'), Legacy Bank & Trust Company ( "Bank "), hereby
establishes in favor of the City of Owwasso ( "City"), this Standby Letter of Credit ( "Letter
of Credit"). This Letter of Credit authorizes you to draw on its in amounts which in the
aggregate shall not exceed the "Stated Amount" of Two Hundred Eight Thousand Five
Hundred Fifty -Two and no /100 Dollars ($208,552.00), which amounts shall be
proportionately reduced by draws on the Construction Loan as set forth in Section 7 below.
2. Amounts drawn on this Letter of Credit shall be deposited to an account identified by
DHTC and the City and satisfactory to Bank (the "LC Proceeds Account"), to be held in
escrow for application as provided as set forth in this Section 2. In the event that the Bank
rejects, denies or otherwise fails to fund any advance (a "Failed Advance ") on Township
21, LP, an Oklahoma limited partnership (the "Owner ") the Owner's construction loan
from the Bank pursuant to a Loan Agreement dated as of May 28, 2021 (the "Construction
Loan ") for any reason whatsoever, then DHTC shall have thirty (30) days to obtain
alternative finding in the amount of the Failed Advance and make such alternative funding
immediately available for payment or reimbursement of project costs of the 58 affordable
housing units being developed in Owasso, Oklahoma (the "Project Costs "). If, however,
DHTC shall fail to provide such alternative funding in the amount of the Failed Advance
within thirty (30) days of the Failed Advance, then the City may draw on this Letter of
Credit an amount equal to the Failed Advance by submitting a draft as set forth in Section
5 below. Funds deposited in the LC Proceeds Account shall be disbursed for payment or
reimbursement of Project Costs. City and Bank will cooperate in providing information to
each other verifying Project Costs to be paid or reimbursed from the LC Proceeds Account,
and continued accuracy of the budget and construction schedule for the Project, including
providing inspection reports, sworn statements of owner and general contractor, and
mechanic's lien waivers from general contractor and each subcontractor.
3. This Letter of Credit will expire on the earlier of:
(i) the date that the Bank disburses the funds to Owner for the final draw on
the Construction Loan; or
(ii) our receipt of your certificate in the form of Exhibit "B" hereto
appropriately completed, together with this Letter of Credit; or
(iii) the date on which we honor a final drawing or drawings available to be
made under this Letter of Credit, in which event this Letter of Credit shall expire
immediately after we honor such drawing or drawings;
(iv) September 5, 2025
In the event such Expiration Date shall not be a Business Day (as hereinafter
defined), then this Letter of Credit shall expire on the next succeeding Business Day. As
used herein, "Business Day" means any day other than a Saturday, Sunday or legal holiday
or any other day on which commercial banks, located in the cities in which our principal
office is located, are authorized or required by law to be closed.
4. You or your duly authorized successor may obtain the finds available under this Letter of
Credit by presentment to us, of your drafts drawn on us in the form set forth as Exhibit
"A" hereto, accompanied by your executed statement certifying that the amount set forth
in the draft is immediately due and payable as described in Section 2 above and
accompanied by the original of this Letter of Credit and antendment(s) thereto, if any.
(i) If cancellation of this Letter of Credit is desired by the City and DHTC at
any time before the Expiration Date, the original of this Letter of Credit and amendment(s)
thereto, if any, must be returned to us accompanied by the City's letter requesting
cancellation in the form attached hereto as Exhibit "B ".
(ii) We hereby acknowledge and agree with the City that draft(s) drawn and
required documents presented in compliance with the terms contained in this Letter of
Credit will be duly honored upon presentation and delivery to us on or before the Expiration
Date hereof, unless sooner terminated in accordance with the terms of this Letter of Credit.
S. Your drafts will be honored by payment to you of the draft amount in immediately available
funds. Each draft presented for payment wider this Letter of Credit must be dated as of the
date of its presentation to us and must be marked conspicuously, "Drawn under Legacy
Bank & Trust Company Standby Letter of Credit No. 10012133 ", accompanied by your
certification(s) to us stating the following:
"I am a duly authorized representative of the beneficiary of Legacy Bank & Trust
Company Standby Letter of Credit No. 10012133 and hereby certify that the amount drawn
hereunder represents funds due as a result of the true and correct written certification by
DHTC of Bank's failure to pay a loan advance from Owner's construction loan from the
Bank pursuant to a Loan Agreement dated as of May 28, 2021 (the "Construction Loan "),
and DHTC has not provided alternative funding in the amount of the requested advance as
described in Section 2 of the Letter of Credit."
6. All drafts, statements, documents and other materials required or permitted to be delivered
to us pursuant to this Letter of Credit shall be delivered in person or by nationally
recognized over -night courier to Legacy Bank & Trust Company, 3250 E. Sunshine,
2
Springfield, MO 65804 Attention: Brett Magers. Any such delivery not actually received
by us as required herein by 2:00 P.M., Central Time, shall be deemed received by us on the
following Business Day.
You may draw the full amount of this Letter of Credit or only part of it, in your discretion
for any request properly submitted pursuant to the Agreement provided that drafts honored
by us under this Letter of Credit shall not exceed the original Stated Amount available to
you under this Letter of Credit. The Stated Amount shall only be increased from time to
time by written amendment. However, the Stated Amount shall be automatically and
proportionately reduced by (i) each draw on the Construction Loan, or (ii) each draw on
this Letter of Credit, so that the Stated Amount shall at all times be equal to the amount
remaining and available to be drawn by Owner under the Construction Loan. Bank shall
certify to the City the Stated Amount of this Letter of Credit after such reduction by
delivery to the City of the certificate in the form of Exhibit "C° hereto appropriately
completed.
8. We consider this Letter of Credit to be irrevocable and unconditional (except as expressly
stated herein) under the terms above mentioned.
9. Unless otherwise expressly stated herein, this in-evocable Standby Letter of Credit is
subject to the International Standby Practices, International Chamber of Commerce
Publication No. 590 (1998) (ISP98).
Very truly yours,
LEGACY BANK & TRUST COMPANY, a
Missouri chartered bank
By:
Name: Brett Magers
Title: President
EXHIBIT "A"
TO LETTER OF CREDIT
Drawn Under Legacy Bank & Trust Company Standby Letter of Credit No. 10012133
$ (U.S.) 20
[identify amount gfloan advance which Bank failed to find]
To: Legacy Bank & Trust Company
Drawn under Legacy Bank & Trust Company Standby Letter of Credit No. 10012133
I am a duly authorized representative of the beneficiary of Legacy Bank & Trust
Company Standby Letter of Credit No. 10012133 and hereby certify that the
amount drawn hereunder represents funds due as a result of the true and correct
written certification by Owner of Bank's failure to pay a loan advance from
Owner's construction loan from the Bank pursuant to a Construction Loan
Agreement dated as of May 21, 2021 (the "Construction Loan'), and Owner has
not provided alternative funding in the amount of the requested advance as
described in Section 2 of the Letter of Credit.
Accordingly, please pay to the order of the City of Owasso Park for deposit to an escrow
account identified for Dollars
($ J.
CITY OF OWASSO
By
_, City Manager
EXHIBIT `B"
TO LETTER OF CREDIT
Cancellation of Letter of Credit
Date:
To: Legacy Bank & Trust Company
Ref: Standby Letter of Credit No. 10012133
As parties to the above referenced Letter of Credit, we request that this Letter of Credit be canceled,
effective immediately.
Enclosed herewith are the original Letter of Credit documents, including the amendment(s), if any,
thereto.
(Note: If any of these documents are not included with this letter, you must specify each missing
document and explain the reason why it is not being returned.)
Authorization:
Beneficiary:
City of Owasso, Oklahoma
DHTC:
DHTC Construction, LLC, a Missouri
limited liability company
By: By:
City Manager Print Name:
Title:
EXHIBIT "C"
TO LETTER OF CREDIT
Reduction of Stated Amount of Letter of Credit
Date:
To: City of Owasso, Oklahoma
111 N. Main Street
Owasso, OK 74055
Ref: Standby Letter of Credit No. 10012133
Bank, issuer of the above referenced Letter of Credit, certifies that on 20_
(i) a draw on the Construction Loan has been disbursed to or on behalf of Owner in the amount of
$ , or (ii) a draw on the Letter of Credit has been disbursed to or on behalf
of the City in the amount of $ . The Stated Amount of the Letter of Credit is
reduced by such amount. The Stated Amount of the Letter of Credit is $ as of
the above date.
Authorization:
Bank
LEGACY BANK & TRUST COMPANY, a
Missouri chartered bank
By:
Print Name:
Title:
Farris, Earl
From: Farris, Earl
Sent: Tuesday, August 8, 2023 2:31 PM
To: Farris, Earl
Subject: Re: Township 21 - Message (HTMQ
Tue 21812023 1:37 PA•1
RS Riley Shantz <crshantz @me.cnm>
Re: Township 21
To Farris, Earl
B if there are problems with howthis message is displayed, click here to view it In a web browser.
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
Earl, here is the breakdown snatching the 205,552.
Waterline
Material $80,452
Labor $53,635
Culvert
h•laterial $49.800
Labor $14,400
145th Approach
Material $6,130
Labor $4,135
Riley
Earl Farris
1
sd
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Deputy Chief of Police
SUBJECT: Police Vehicle Purchase
DATE: August 31, 2023
BACKGROUND:
The Owasso Police Department budgeted for nine (9) police vehicles for fiscal year 2024. Staff
located three (3) AWD Dodge Durango pursuit rated SUVs and one (1) Dodge Charger pursuit
rated sedan at Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma.
Per Owasso ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount not exceeding a price set by a state purchasing
agency. This purchasing rule is also applicable if a dealership can match the price of the
approved state contract, even if the dealership was not awarded the state's bid.
Bob Howard Dodge has agreed to match the State of Oklahoma's approved contract (SW035)
pricing for the available vehicles at the purchase price of $42,734.00 per unit for the 2023 AWD
Durangos and $36,198.00 for the 2023 Dodge Charger.
FUNDING:
City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles
as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is
included and funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase three (3) 2023 Dodge Durango police vehicles and one
(1) 2023 Dodge Charger police vehicle from Bob Howard Chrysler Jeep Dodge of Oklahoma City,
Oklahoma, in the amount of $164,400.00 and authorization for payment.
ATTACHMENT:
Sales Quotes from Bob Howard
August 22, 2023
Officer Johntay Malone
Owasso Police Department
111 N. Main Street
Owasso, OK 74055
BOB HOWARD
CHRYSLER JEEP DODGE
RE: 2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
Dear Officer Malone:
I have attached the specs for a vehicle that I have ordered. Pricing as follows is per the State of
Oklahoma Vehicle contract SW035:
Item # 1000009398
Police Pursuit Vehicle SUV
2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
BASE
$42,099.00
Options:
LHS
Left Hand LED Spot Lamp
Included
ADL
Skid Plate Group
330.00
LSA
Security Alarm
170.00
ADL
Carpet
13100
EZH
5.71 Hemi V -8 Engine
Included
XHC
Two Additional Keys (total of 4)
Included
BA)
220 Amp Alternator & 650 Amp Battery
Included
BR8
4- Wheeld Disc Heavy Duty Brakes
Included
DFT
8 Speed Automatic 85ORE Transmission
Included
HBB
Front & Rear Air Conditioning and Heating
Included
LMG
Automatic Headlamps
Included
GEG
Deep Tinted Glass (Rear Doors, Quarters Windows and
Rear Lift Gate)
Included
NHA
Engine Oil Cooler, Transmission Oil Cooler and Heavy
Duty Engine Cooling
Included
NHJ
Exterior Mirrors Electric with Heating Element
Included
13250 North Broadway Extension, Oklahoma City, OK 73114
phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 - vrww.bobhowardauto.com
In
LES
Enhanced Accident Response System, Four Wheel Traction Control
Included
UAG
UConnect 4 with 8.4" Display and Bluetooth with Integrated Voice Control
Included
GXD
Remote Proximity Keyless Entry with Keyless Go
Included
TP5
P255/60R38 BSW ON /Off Road Tires
Included
XHE
Parksence Rear Park Assist with ParkView Rear Backup Camera
Included
JPR
B Way Power Driver Seat with 4 Way Power Lumbar Adjust
Included
JPB
Power Door Locks with Lockout and Power Windows with Override
Included
BHD
Ready Alert Braking with Rear Load Leveling Suspension
Included
GFA
Rear Window Defroster with Rear Window Wiper Washer
Included
NHM
Speed Control with TlIt/Telescope Steering Wheel
Included
AHV
Special Service Group
Included
Shift Lever on the Steering Column (Dash Mounted)
Included
Speed Rated Tires & Wheels
Top Speed In the 130 MPH
Price for Vehicle
$42,734.00
COLOR: PX1 DB BLACK CLEARCOAT
INTERIOR: 057X9 Black Cloth Front Bucket Seats with NO Console and Rear Cloth
Split Back Folding Seat.
Thank you and if there are any questions please contact me.
J^ (
Tom Ayers
Governmental Fleet Sales Manager
0
%7RI
August 22, 2023.
BOB HOWARD
CHRYSLER JEEP DODGE
Officer Johnny Malone
Owasso Police Department
111 N. Main Street
Owasso, OK 74055
RE: 2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
Dear Officer Malone:
I have attached the specs for a vehicle that I have ordered. Pricing as follows is per the State of
Oklahoma Vehicle contract SW035:
Item N 1000009398
Police Pursuit Vehicle SUV
2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
BASE
$42,099.00
Options:
LHS
Left Hand LED Spot Lamp
Included
AOL
Skid Plate Group
330.00
LSA
Security Alarm
170.00
A7X
Vinyl Rear Seat
135.00
EZH
5.71- Heml V -8 Engine
Included
XHC
Two Additional Keys (total of 4)
Included
BAI
220 Amp Alternator & 650 Amp Battery
Included
8R8
4- Wheeld Disc Heavy Duty Brakes
Included
DFT
8 Speed Automatic 85ORE Transmission
Included
HBB
Front& Rear Air Conditioning and Heating
Included
-MG
Automatic Headlamps
Included
GEG
Deep Tinted Glass (Rear Doors, Quarters Windows and
Rear Lift Gate)
Included
NHA
Engine Oil Cooler, Transmission Oil Cooler and Heavy
Duty Engine Cooling
Included
NHJ
Exterior Mirrors Electric with Heating Element
Included
13250 North Broadway Extension, Oklahoma City, OK 73114
phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardauto,com
LES
Enhanced Accident Response System, Four Wheel Traction Control
Included
UAG
UConnect 4 with 8.4" Display and Bluetooth with Integrated Voice Control
Included
GXD
Remote Proximity Keyless Entry with Keyless Go
Included
TP5
P255/601138 BSW ON /Off Road Tires
Included
XHE
Parksence Rear Park Assist with ParkView Rear Backup Camera
Included
1PR
B Way Power Driver Seat with 4 Way Power Lumbar Adjust
Included
JPB
Power Door Locks with Lockout and Power Windows with Override
Included
BHD
Ready Alert Braking with Rear Load Leveling Suspension
Included
GFA
Rear Window Defroster with Rear Window Wiper Washer
Included
NHM
Speed Control with Tilt/Telescope Steering Wheel
Included
AHV
Special Service Group
Included
Shift Lever on the Steering Column (Dash Mounted)
Included
Speed Rated Tires & Wheels
Top Speed in the 130 MPH
Price for Vehicle
$42,734.00
COLOR: PXJ DB BLACK CLEARCOAT
INTERIOR: C57X9 Black Cloth Front Bucket Seats with NO Console and Rear Vinyl
Split Back Folding Seat.
Thank you and if there are any questions please contact me.
Tom Ayers
Governmental Fleet Sales Manager
I
July 5, 2023
OfficerJohntay Malone
Owasso Police Department
111 N. Main Street
Owasso, OK 74055
@0
BOB HOWARD
CHRYSLER JEEP DODGE
RE: 2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
Dear Officer Malone:
I have attached the specs for a vehicle that I have ordered. Pricing as follows is per the State of
Oklahoma Vehicle contract SW035:
Item p 1000009398 Police Pursuit Vehicle SUV
2023 Dodge Durango AWD Pursuit Sport Utility Vehicle
BASE
Options:
LHS
ADL
LSA
A7X
EZH
XHC
BAJ
ERB
D FT
HBB
LMG
GEG
NHA
NHJ
Left Hand LED Spot Lamp
Skid Plate Group
Security Alarm
Vinyl Rear Seat
5.71- Hemi V -8 Engine
Two Additional Keys (total of 4)
220 Amp Alternator & 650 Amp Battery
4- Wheeld Disc Heavy Duty Brakes
8 Speed Automatic 85ORE Transmission
Front & Rear Air Conditioning and Heating
Automatic Headlamps
Deep Tinted Glass (Rear Doors, Quarters Windows and
Rear Lift Gate)
Engine Oil Cooler, Transmission oil Cooler and Heavy
Duty Engine Cooling
Exterior Mirrors Electric with Heating Element
$42,099.00
Included
330.00
170.00
135.00
Included
Included
Included
Included
Included
Included
Included
Included
Included
Included
13250 North Broadway Extension, Oklahoma City, OK 73114
phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardauto.com
LES
Enhanced Accident Response System, Four Wheel Traction Control
Included
UAG
UConnect 4 with 8.4" Display and Bluetooth with Integrated Voice Control
Included
GXD
Remote Proximity Keyless Entry with Keyless Go
Included
TP5
P255/601118 BSW ON /Off Road Tires
Included
XHE
Parksence Rear Park Assist with ParkView Rear Backup Camera
Included
1PR
8 Way Power Driver Seat with 4 Way Power Lumbar Adjust
Included
JPB
Power Door Locks with Lockout and Power Windows with Override
Included
BHD
Ready Alert Braking with Rear Load Leveling Suspension
Included
GFA
Rear Window Defroster with Rear Window Wiper Washer
Included
NHM
Speed Control with TiJt/Telescope Steering Wheel
Included
AHV
Special Service Group
Included
Shift Lever an the Steering Column (Dash Mounted)
Included
Speed Rated Tires & Wheels
Top Speed in the 130 MPH
Price for Vehicle
$42,734.00
COLOR: PXJ OB BLACK CLEARCOAT
INTERIOR: C57X9 Black Cloth Front Bucket Seats with NO Console and Rear Vinyl
Split Back Folding Seat.
Thank you and If there are any questions please contact me.
z � V
Tom Ayers
Governmental Fleet Sales Manager
9ED
June 30, 2023
BOB HOWARD
CHRYSLER JEEP DODGE
Officer John Malone
Owasso Police Department
111 N. Main Street
Owasso, OK 74055
RE: 2023 Dodge Charger RWD Police Pursuit Sedan
Dear Mr. Malone:
Attached please fine the pricing for the 2023 Dodge Charger RWD Police Pursuit Sedan.
Pricing is per the State of Oklahoma Vehicle Contract SW035:
Item # 1000009350 Police Pursuit Vehicle— Automobile
BASE
$35,733.00
OPTIONS:
EZH
53L Hemi V -8 Gas Engine
Included
LSA
Security Alarm
165.00
GXQ
Additional Keys (6)
165.00
X5X9
Vinyl Rear Bench Seat
135.00
GUK
Power Heated Outside Mirrors
Included
LNX
L.H LED Spot Lamp
Included
JPS
Power Driver Seat
Included
UAG
7.0" UConnect Radio with Bluetooth
Included
XAC
Back Up Camera
Included
LMG
Automatic Headlamps
Included
NHA
H.D. Engine Oil Cooler; H.D. Engine Cooling: H.D.
Transmission oil Cooler
Included
NZ5
High Speed Engine Controller
Included
GX4
Keyless GO
Included
JPS
6 Way Power Driver Seat
Included
13250 North Broadway Extension, Oklahoma City, OK 73114
phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardauto.com
BDH
Ready Alert Braking
Included
AXR
Secure Park
Included
NHM
Speed Control and Tilt /Telescopic Steering Wheel
Included
DFK
8 Speed Auto 8HP70 Transmission
Included
Total for Vehicle
$36,198.00
COLOR: PX8 Pitch Black
INTEROIR: XSX9 Black Front H.D. Cloth Bucket seats with H.D. Vinyl Rear Bench
Thank you and if there are any questions please let me know.
Tom Ayers
Governmental /Fleet Sales Manager
sd
�.�ol w�C..�..,..E..
TO:
The Honorable Mayor and City Council
FROM:
Juliann M. Stevens, City Clerk
SUBJECT:
Budget Amendment, Hydraulic elevator and car upgrade - City Hall
DATE:
August 31, 2023
PROPOSED ACTION:
Staff is seeking City Council consideration and action related to a budget amendment in the
General Fund in order to carryover the Fiscal Year 2022 -2023 funds intended for the City Hall
elevator and car upgrade.
BACKGROUND:
On May 16, 2023, the City Council awarded a contract for the City Hall elevator and car upgrade
to Schindler Elevator Corporation, of Tulsa, Oklahoma, in the amount of $178,750.00. Due to
logistics, availability of parts and supplies, as well as additional contractual language discussions
between the City and Schindler, the project did not start in Fiscal Year 2022 -2023, as anticipated.
FUNDING:
Funding in the amount of $187,938.00 was included in the FY 2022 -2023 General Fund Building
Maintenance Budget. Staff is seeking to carryover the necessary funds into the FY 2023 -2024
General Fund Building Maintenance Budget in anticipation of project commencement.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the FY 2023 -2024 General Fund,
increasing the appropriation for expenditures by $178,750.00 in the Building Maintenance
Department by utilizing carryover FY 2022 -2023 Building Maintenance funds.
TO: The Honorable Mayor and City Council
FROM: David Hurst, Fire Chief
SUBJECT: Budget Amendment, Renovations - Fire Station # 1 and # 2
DATE: August 31, 2023
PROPOSED ACTION:
Staff is seeking City Council consideration and action related to budget amendments in various
Funds in order to carryover the Fiscal Year (FY) 2022 -2023 funds for the Fire Station renovation
projects.
BACKGROUND:
On July 18, 2023, through a pre - construction services contract, Limestone Construction sent out a
request for proposal (RFP) to various vendors and advertised in accordance City of Owasso
Ordinances and the Public Competitive Bidding Act of 1974 (PCBA), Oklahoma Statutes, Title 61-
101, et. Seq. Bids for the separate components of work were publicly opened and read aloud at
1:00 pm on August 8, 2023, at Owasso City Hall.
Due to increased construction costs, materials, inflation, and other economic factors, these bids,
along with an anticipated construction management at risk service contract, with a guaranteed
maximum price will exceed the budgeted Capital Improvement funding.
FUNDING:
In addition to the Capital Improvement Fund, the Finance Department staff identified potential
FY 2022 -2023 carryover funding from Emergency Preparedness Fund, Ambulance Capital Fund,
Half Penny Fire Service Fund and fund balance reserves.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the FY 2023 -2024 Emergency Siren Fund,
increasing the appropriation for expenditures by $144,475.00 in the Emergency Preparedness
Department by utilizing carryover FY 2022 -2023 funds; approval of a budget amendment in the FY
2023 -2024 Ambulance Capital Fund, increasing the appropriation for expenditures by $165,531.00
in the Ambulance Department by utilizing carryover FY 2022 -2023 funds; and approval of a budget
amendment in the FY 2023 -2024 Half Penny Fire Service Fund, increasing the appropriation for
expenditures by $1,973,923.00 in the Fire Services Department by utilizing carryover FY 2022 -2023
funds and fund balance reserves.
sd
FOAL PllP -RE CNnano- 0.G,[munu.lry
TO:
The Honorable Mayor and City Council
FROM:
David Hurst, Fire Chief
SUBJECT:
Construction Management and Bid Awards for the Fire Station # 1 and Fire
Station # 2 Renovations
DATE:
August 31, 2023
BACKGROUND:
To ensure the continuation of reliable fire and emergency medical services (EMS), Fire Department
staff developed strategic plans to guide efforts for sustainability and future growth. The goal is to
provide comprehensive protection for the Fire and EMS coverage areas. After reviewing these
plans, staff determined that the current identified needs are the renovation of Fire Station # 1 and
Fire Station #2.
Fire Station #1, located on Garnett Road, was opened 28 years ago in 1995. Fire Station #2,
located on 76th Street North, was originally City Hall, built in the mid 1970's, and reopened as a fire
station 18 years ago in 2005.
Since the opening of both stations, there has been renovation work conducted by both Fire
Department staff and outside contract work; but, a more in -depth renovation is needed to
maintain and improve the use of the facilities for the future.
Staff estimates these renovations will extend the life of the facilities for another 15 to 20 years.
On October 26, 2021, staff presented the Fire Station # 1 and Fire Station #2 renovation projects to
the Capital Improvements Committee, who recommended each project as eligible to receive
capital improvement funding.
On December 3, 2021, the City Council approved Resolution 2021 -16, amending the list of projects
eligible for the Capital Improvements Fund to include Fire Station #1 and Fire Station #2
renovations.
On August 16, 2022, City Council approved an Agreement for Architectural and Engineering
Services with K +D Architects for the Fire Station # 1 and Fire Station # 2 renovation projects.
PRE - CONSTRUCTION SERVICES:
On August 24, 2022, staff posted a request for qualifications (RFQ) for pre - construction services for
Fire Station # 1 and Fire Station # 2 renovations with a submittal deadline of September 7, 2022,
on the City's website and advertised in the local newspaper, along with directly contacting
Various firms.
On September 7, 2022, eight (8) submittals for pre - construction services for Fire Station # 1 and Fire
Station # 2 renovations were received. Over the following two weeks, staff conducted a thorough
evaluation of the eight (8) submitted RFQ's. Submittals were scored based on adherence to RFQ
instructions, company information, project understanding and performance. The scores for each
firm were tallied, resulting in a final ranking of all eight (8) firms. Staff then conducted interviews
FS i & 2 Remodel
Page 2
with the three (3) highest scoring firms, with Limestone Construction of Owasso, Oklahoma,
receiving the highest score.
Staff determined that Limestone Construction's project approach and project understanding, as
well as their past performance history with the City and knowledge of local conditions, would
assure a finished product that meets all of the City's needs.
On November 3, 2022, the City of Owasso entered into an agreement with Limestone Construction
in an amount of $7,000.00 for pre- construction services to include: participation in design, cost
estimating, construct ability reviews and construction planning. The agreement also included
administration of the competitive bidding process in accordance with City of Owasso Ordinances
and the Public Competitive Bidding Act of 1974 (PCBA), Oklahoma Statutes, Title 61 -101, et. Seq.
Limestone Construction tabulated all such bids and forwarded a recommendation for award to
City staff.
BIDS:
In April 2023, K +D Architects in collaboration with City staff and Limestone Construction,
completed the schematic design and construction documentation.
On May 31, 2023, Limestone Construction sent out a request for proposal (RFP) to various vendors
and advertised in accordance with City of Owasso Ordinances and the PCBA. Bids for the
separate components of work were publicly opened and read aloud at 1:00 pm on June 30, 2023,
at Owasso City Hall.
On July 5, 2023, Limestone Construction completed bid compliance and bid tabulations.
Unfortunately, only one bidder, Allset Flooring, conformed to the bidding specifications. The other
bids received failed to conform to the bidding specifications for various reasons. With non-
conforming bids, City staff and Limestone Construction conducted a second bidding opportunity
for this project.
On July 18, 2023, Limestone Construction sent out a request for proposal (RFP) to various vendors
and advertised in accordance with City of Owasso Ordinances and the PCBA. Bids for the
separate components of work were publicly opened and read aloud at 1:00 pm on August 8,
2023, at Owasso City Hall.
On August 10, 2023, Limestone Construction completed bid compliance and bid tabulations.
There are thirteen separate bid items for consideration for Fire Station # 1 and Fire Station # 2 each.
Each of these bids conformed to the bid specifications and were the lowest responsible bid.
There are nine categories of work for Fire Station # 1 and Fire Station # 2, that did not receive bids,
but are within the City Manager's spending authority. Fire Station # 2 has one category (concrete)
that will require quotes for material. There is one additional no -bid for door, frames and hardware,
that will need to re -bid in accordance with the PCBA due to the dollar amount. The below chart,
shows the bid categories, amounts, estimates and vendors:
Fire Station # 1
Demolition $50,140.00 Ark Wrecking Co.
Millwork $187,656.00 Wood Systems Inc.
Siding $57,200.00 Lewis Roofing
Framing /Drywall /Finish $78,730.00 Wiljo Interiors
FS I & 2 Remodel
Page 3
Painting/Wall Covering
$40,125.00
River Paint Construction LLC.
Flooring
$100,259.00
Allset Flooring
Plumbing
$91,124.00
C2 Plumbing of Oklahoma
HVAC
$294,212.00
Vision Air Services
Electrical / Fire Alarm
$194,000.00
Lighthouse Electric
Signage
$21,722.00
Quick and Easy Graphics
Metals
$5,400.00
Red Oak Steel
Windows
$21,000.00
1 Coulter Company
Window Coverings
$2,900.00
Contract Drapery & Blind Inc
"No , -61d
„' „Within the city
S�
Concrete
$3,900.00
Allowance
Masonry
$15,500.00
Allowance
Bollards Labor
$7,200.00
Allowance
Overhead Doors
$8,588.00
Allowance
Bathroom Accessories
$4,800.00
Allowance
Epoxy Floor Groove
$2,500.00
Allowance
Door & Wall Protection
$10,074.00 1
Allowance
Temp Covering at Openings
$4,500.00
Allowance
Saw Cut Back Pour
$12,000.00
Allowance
,N6 Bid,
Ist'llma
Allowance
Doors, Frames and Hardware
$107,411.00
Allowance
Fire Station # 2
,I, MOO t
Demolition
$71,550.00
Ark Wrecking Co
Metals
$44,495.00
Red Oak Steel
Millwork
$168,718.00
Wood Systems Inc,
Roofing
$8,240.00
Lewis Roofing
Windows
$89,000.00
Coulter Company
Window Coverings
$5,372.00
Contract Drapery & Blind Inc
Framing/Drywall/Finish
$119,820.00
Wiljo Interiors
Painting/Wall Covering
$72,320.00
River Paint Construction LLC.
Flooring
$113,836.00
Allset Flooring
Plumbing
$174,029.00
C2 Plumbing of Oklahoma
HVAC
$307,381.00
Vision Air Services
Electrical Fire Alarm
$303,500.00
Lighthouse Electric
Signage
$20,255.00
Quick and Easy Graphics
Masonry
$4,800.00
Allowance
Stucco Repair
$4,500.00
Allowance
Overhead Doors
$10,781.00
Allowance
Saw Cut/Back Pour/Caulking
$8,200.00
Allowance
Bathroom Accessories
$4,685.00
Allowance
Epoxy Floor Groove
$2,500.00
Allowance
Landscape
$3,000.00
Allowance
FS 1 & 2 Remodel
Page 4
Fencing I $2,500.00 Allowane
Door & Wall Protection $8, c
744.00 Allowance
Concrete 1 $47,500.00 1 1
I Doors Frames and Hardware 1 $113,340.00 1 1
FURNITURE FIXTURES & EQUIPMENT:
To reduce overall cost, City staff has separated Furniture, Fixtures and Equipment (FF &E) from the
overall project to avoid contractor mark -up pricing. City staff will bid or request quotes as
specified in accordance with City of Owasso Ordinances and the PCBA. The FF &E items will be
brought before City Council depending on cost at a later time.
Fire Station # 1
Cate
`Estimate,
Bitl %Quote ,
Gym Equipment
$50,501.21
Bid
Furniture
$68,608.67
Bid
Lockers
$52,176.00
Bid
Security Cameras
$19,803.11
Quote
Estimate Total
$191,088.99
Quote
Fire Station # 2
CONSTRUCTION MANAGEMENT AT RISK:
Staff is also recommending amending the agreement with Limestone Construction to include
construction management at risk services.
The Construction Management at Risk (CMAR) is a delivery method which entails a commitment
by the Construction Manager (CM) to deliver the project within a guaranteed maximum price
(GMP) which is based on the construction documents and specifications at the time of the GMP,
plus any reasonably inferred items or tasks. The CMAR provides professional services and acts as
a consultant to the owner in the design development and construction phases. The CMAR must
manage and control construction costs to not exceed the GMP because contractually any costs
exceeding the GMP that are not change orders are the financial liability of the CMAR.
This agreement with Limestone Construction will establish a 'hot to exceed " dollar amount for the
entirety of the project. Only a change or addition to the scope of work at the direction of the City
of Owasso would result in additional expenditures above the final contract amount. The proposed
contract includes a 10% contingency amount, which is intended for use only if unknown conditions
arise that would change the scope of work. This contingency may only be utilized by authorization
from the City of Owasso after any and all alternatives are considered between the owner,
Gym Equipment
$47,721.96
Quote
Furniture
$47,151.15
Quote
Lockers
$39,132.00
Quote
Security Cameras
$36,006.02
Quote
EOC Furniture
$48,712.39
Quote
Estimate Total
$218,723.52
CONSTRUCTION MANAGEMENT AT RISK:
Staff is also recommending amending the agreement with Limestone Construction to include
construction management at risk services.
The Construction Management at Risk (CMAR) is a delivery method which entails a commitment
by the Construction Manager (CM) to deliver the project within a guaranteed maximum price
(GMP) which is based on the construction documents and specifications at the time of the GMP,
plus any reasonably inferred items or tasks. The CMAR provides professional services and acts as
a consultant to the owner in the design development and construction phases. The CMAR must
manage and control construction costs to not exceed the GMP because contractually any costs
exceeding the GMP that are not change orders are the financial liability of the CMAR.
This agreement with Limestone Construction will establish a 'hot to exceed " dollar amount for the
entirety of the project. Only a change or addition to the scope of work at the direction of the City
of Owasso would result in additional expenditures above the final contract amount. The proposed
contract includes a 10% contingency amount, which is intended for use only if unknown conditions
arise that would change the scope of work. This contingency may only be utilized by authorization
from the City of Owasso after any and all alternatives are considered between the owner,
FS t & 2 Remodel
Page 5
architect, and construction management firm. Any change order or subsequent bid award and
additional work outside of the original scope of work shall be authorized by the City Council or
City Manager per City and State requirements.
FUNDING:
Funding is available in the Capital Improvements Fund and the Fire Service, Ambulance Service,
and Emergency Preparedness Budgets.
RECOMMENDATION # 1:
Staff recommends awarding the bids for the Fire Station # 1 and Fire Station # 2 Renovation
Projects as listed above.
RECOMMENDATION # 2:
Staff recommends amending the agreement with Limestone Construction, LLC of Owasso,
Oklahoma, to include construction management at risk services, with a guaranteed maximum
price of $4,417,250.00 for the Fire Station # 1 and Fire Station # 2 Renovation Projects, and
authorization to execute all necessary documents.
ATTACHMENTS:
Proposed CMAR Agreement
.AIA Document A1020- 2017
Standard Form of Agreement Between Owner and Contractor where the basis of
payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price
AGREEMENT made as of the Sixth day of Sentember in the year Two Thousand Twenty-
three
(In words, indicate day, month and year.)
BETWEEN the Owner:
Name, legal status, address and other information)
This document has important
legal consequences.
City Of Owasso
Consultation with an attorney
200 East Main Street
is encouraged with respect to
Owasso, OK 74055
its completion or modification.
Telephone Number: 918 - 272 -5253
Fax Number: 918- 272 -4998
The parties should complete
All 02- -2017, Exhibit A,
and the Contractor:
Insurance and Bonds,
(Name, legal status, address and other information)
contemporaneously with this
Agreement. AIA Document
Limestone Construction, LLC.
A201 TM -20 17, General
200 East 5th Avenue
Conditions of the Contract for
Construction, is adopted in this
Owasso, OK 74055
document by re
reference. not
Telephone Number: 918 -510 -2023
n
use with other general conditions
unless this document is modified.
for the following Project:
(Name, location and detailed description)
Fire Station #1 & #2 Renovation
Owasso, OK
Demo interior fire stations and renovate
The Architect:
(Name, legal status, address and other information)
K &D Architects
201 South Main Street. Suite 203
Owasso, OK 74055
Telephone Number: 918- 376 -3113
The Owner and Contractor agree as follows.
[nit. AIA Document A102— 2017. Copynght 01920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. 'The
American Institute of Architects," 'American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute
t of Architects. This document was produced at 13:21:34 ET on 08129/2023 under Order No.4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo @aiawntracts.com.
User Notes: (389ADA3B)
TABLE OF ARTICLES
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 RELATIONSHIP OF THE PARTIES
4 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
5 CONTRACTSUM
6 CHANGES IN THE WORK
7 COSTS TO BE REIMBURSED
8 COSTS NOT TO BE REIMBURSED
9 DISCOUNTS, REBATES AND REFUNDS
10 SUBCONTRACTS AND OTHER AGREEMENTS
11 ACCOUNTING RECORDS
12 PAYMENTS
13 DISPUTE RESOLUTION
14 TERMINATION OR SUSPENSION
15 MISCELLANEOUS PROVISIONS
16 ENUMERATION OF CONTRACT DOCUMENTS
EXHIBIT A INSURANCE AND BONDS
ARTICLE 1 THE CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary, and other
Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed
in this Agreement and Modifications issued after execution of this Agreement, all of which form the Contract, and
are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the
entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations, or
agreements, either written or oral. If anything in the other Contract Documents, other than a Modification, is
inconsistent with this Agreement, this Agreement shall govern. An enumeration of the Contract Documents, other
than a Modification, appears in Article 16.
ARTICLE 2 THE WORK OF THIS CONTRACT
The Contractor shall fully execute the Work described in the Contract Documents, except as specifically indicated in
the Contract Documents to be the responsibility of others.
ARTICLE 3 RELATIONSHIP OF THE PARTIES
The Contractor accepts the relationship of trust and confidence established by this Agreement and covenants with
the Owner to cooperate with the Architect and exercise the Contractor's skill and judgment in furthering the interests
of the Owner; to furnish efficient business administration and supervision; to furnish at all times an adequate supply
of workers and materials; and to perform the Work in an expeditious and economical manner consistent with the
Owner's interests. The Owner agrees to furnish and approve, in a timely manner, information required by the
Contractor and to make payments to the Contractor in accordance with the requirements of the Contract Documents.
Init. AIA Document A102 —2017. Copynght ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved, 'The
American Institute of Architects' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute
f of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 09/0612023, is not for resale, is licensed
for one -time use only, and may only he used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo @aiawntracts.mm.
User Notes: (3B9ADA33)
ARTICLE 4 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
§ 4.1 The date of commencement of the Work shall be:
(Check one of the following boxes.)
[ ] The date of this Agreement.
[ ] A date set forth in a notice to proceed issued by the Owner.
[ X ] Established as follows:
(Insert a date or a means to determine the date of commencement of the Work.)
September 6th, 2023 with the stipulation project is approved by city council
If a date of commencement of the Work is not selected, then the date of commencement shall be the date of this
Agreement.
§ 4.2 The Contract Time shall be measured from the date of commencement of the Work.
§ 4.3 Substantial Completion
§ 4.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Contractor shall
achieve Substantial Completion of the entire Work:
(Check one of the following boxes and complete the necessary information.)
[ X ] Not later than Two Hundred ( 200 ) calendar days from the date of commencement of the Work.
[ ] By the following date:
§ 4.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work
are to be completed prior to Substantial Completion of the entire Work, the Contractor shall achieve Substantial
Completion of such portions by the following dates:
Portion of Work Substantial Completion Date
§ 4.3.3 If the Contractor fails to achieve Substantial Completion as provided in this Section 4.3, liquidated damages,
if any, shall be assessed as set forth in Section 5.1.6.
ARTICLE 5 CONTRACT SUM
§ 5.1 The Owner shall pay the Contractor the Contract Sum in current funds for the Contractor's performance of the
Contract. The Contract Sum is the Cost of the Work as defined in Article 7 plus the Contractor's Fee.
§ 5.1.1 The Contractor's Fee:
(State a lump sum, percentage of Cost ofthe Work or other provision for determining the Contractor's Fee)
$401.568.00 Four Hundred One Thousand Five Hundred Sixty -Eight Dollars and Zero Cents
§ 5.1.2 The method of adjustment of the Contractor's Fee for changes in the Work:
Change order approved by Owners Designated Representative
§ 5.1.3 Limitations, if any, on a Subcontractor's overhead and profit for increases in the cost of its portion of the
Work:
10% Profit & 10% Overhead
Init. AIA Document A102— 2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute
t of Architects. This document was produced at 13:21:34 ET on 08/29/2023 under Order No.4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo @aiacontracts.com.
User Notes: (3HADAM)
§ 5.1.4 Rental rates for Contractor -owned equipment shall not exceed Twenty percent ( 20_00 %) of the standard
rental rate paid at the place of the Project.
§ 5.1.5 Unit prices, if any:
(Identify the item and state the unit price and quantity limitations, if any, to which the unit price will he applicable)
Item
Units and Limitations Price Per Unit ($0.00)
§ 5.1.6 Liquidated damages, if any:
(Insert terms and conditionsfor liquidated damages, ifany.)
$500 per day
§ 5.1.7 Other:
(Insert provisions for bonus, cost savings or other incentives, ifany, that might result in a change to the Contract
Sum)
§ 5.2 Guaranteed Maximum Price
§ 5.2.1 The Contract Sum is guaranteed by the Contractor not to exceed Four Million Four Hundred Seventeen
Thousand Two Hundred Fifty Dollars and Zero Cents ($ $4,417,250 ), subject to additions and deductions by
Change Order as provided in the Contract Documents. This maximum sum is referred to in the Contract Documents
as the Guaranteed Maximum Price. Costs which would cause the Guaranteed Maximum Price to be exceeded shall
be paid by the Contractor without reimbursement by the Owner.
§ 5.2.2 Alternates
§ 5.2.2.1 Alternates, if any, included in the Guaranteed Maximum Price:
Item Price
§ 5.2.2.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following
execution of this Agreement. Upon acceptance, the Owner shall issue a Modification to this Agreement.
(Insert below each alternate and the conditions that must be met for the Owner to accept the alternate)
Item
Price Conditions for Acceptance
§ 5.2.3 Allowances, if any, included in the Guaranteed Maximum Price:
(Identify each allowance)
Item
Price
§ 5.2.4 Assumptions, if any, upon which the Guaranteed Maximum Price is based:
(Identify each assumption.)
§ 5.2.5 To the extent that the Contract Documents are anticipated to require further development, the Guaranteed
Maximum Price includes the costs attributable to such further development consistent with the Contract Documents
and reasonably inferable therefrom. Such further development does not include changes in scope, systems, kinds and
quality of materials, finishes or equipment, all of which, if required, shall be incorporated by Change Order.
[nit. AIA Document A102 —2017. Copyright O 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. `The
American Institute of Architects," "American Institute of Architects; "AIA,' the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 4
t of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents* Terms of Service. To report copyright violations, e-mail
doanfo @aiacontracts.com.
User Notes: (3B9ADA38)
§ 5.2.6 The Owner shall authorize preparation of revisions to the Contract Documents that incorporate the agreed -
upon assumptions contained in Section 5.2.4. The Owner shall promptly furnish such revised Contract Documents to
the Contractor. The Contractor shall notify the Owner and Architect of any inconsistencies between the agreed -upon
assumptions contained in Section 5.2.4 and the revised Contract Documents.
ARTICLE 6 CHANGES IN THE WORK
§ 6.1 Adjustments to the Guaranteed Maximum Price on account of changes in the Work may be determined by any
of the methods listed in Article 7 of AIA Document A201TM -2017, General Conditions of the Contract for
Construction.
§ 6.2 Adjustments to subcontracts awarded on the basis of a stipulated sum shall be determined in accordance with
Article 7 of A201 -2017, as they refer to "cost" and "fee," and not by Articles 5, 7 and 8 of this Agreement.
Adjustments to subcontracts awarded with the Owner's prior written consent on the basis of cost plus a fee shall be
calculated in accordance with the terms of those subcontracts.
§ 6.3 In calculating adjustments to the Guaranteed Maximum Price, the terms "cost" and "costs" as used in Article 7
of AIA Document A201 -2017 shall mean the Cost of the Work as defined in Article 7 of this Agreement and the
term "fee" shall mean the Contractor's Fee as defined in Section 5. 1.1 of this Agreement.
§ 6.4 If no specific provision is made in Article 5 for adjustment of the Contractor's Fee in the case of changes in the
Work, or if the extent of such changes is such, in the aggregate, that application of the adjustment provisions of
Article 5 will cause substantial inequity to the Owner or Contractor, the Contractor's Fee shall be equitably adjusted
on the same basis that was used to establish the Fee for the original Work, and the Guaranteed Maximum Price shall
be adjusted accordingly.
ARTICLE 7 COSTS TO BE REIMBURSED
§ 7.1 Cost of the Work
§ 7.1.1 The term Cost of the Work shall mean costs necessarily incurred by the Contractor in the proper performance
of the Work. The Cost of the Work shall include only the items set forth in this Article 7.
§ 7.1.2 Where, pursuant to the Contract Documents, any cost is subject to the Owner's prior approval, the Contractor
shall obtain such approval in writing prior to incurring the cost.
§ 7.1.3 Costs shall be at rates not higher than the standard paid at the place of the Project, except with prior approval
of the Owner.
§ 7.2 Labor Costs
§ 7.2.1 Wages or salaries of construction workers directly employed by the Contractor to perform the construction of
the Work at the site or, with the Owner's prior approval, at off -site workshops.
§ 7.2.2 Wages or salaries of the Contractor's supervisory and administrative personnel when stationed at the site and
performing Work, with the Owner's prior approval.
§ 7.2.2.1 Wages or salaries of the Contractor's supervisory and administrative personnel when performing Work and
stationed at a location other than the site, but only for that portion of time required for the Work, and limited to the
personnel and activities listed below:
(Identify the personnel, type ofactivfty and, if applicable, any agreed upon percentage of time to be devoted to the
Work.)
N/A
§ 7.2.3 Wages or salaries of the Contractor's supervisory or administrative personnel engaged at factories, workshops
or while traveling, in expediting the production or transportation of materials or equipment required for the Work,
but only for that portion of their time required for the Work.
§ 7.2.4 Costs paid or incurred by the Contractor, as required by law or collective bargaining agreements, for taxes,
insurance, contributions, assessments, and benefits and, for personnel not covered by collective bargaining
[nit. AIA Document A102-2017. Copyright ®1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects; "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute
/ of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 09/06/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of service. To report copyright violations, e-mail
docinfo @aiacontracts.com.
User Notes: (389ADA3B)
agreements, customary benefits such as sick leave, medical and health benefits, holidays, vacations and pensions,
provided such costs are based on wages and salaries included in the Cost of the Work under Sections 7.2.1 through
7.2.3.
§ 7.2.5 If agreed rates for labor costs, in lieu of actual costs, are provided in this Agreement, the rates shall remain
unchanged throughout the duration of this Agreement, unless the parties execute a Modification.
§ 7.3 Subcontract Costs
Payments made by the Contractor to Subcontractors in accordance with the requirements of the subcontracts and this
Agreement.
§ 7.4 Costs of Materials and Equipment Incorporated in the Completed Construction
§ 7.4.1 Costs, including transportation and storage at the site, of materials and equipment incorporated, or to be
incorporated, in the completed construction.
§ 7.4.2 Costs of materials described in the preceding Section 7.4.1 in excess of those actually installed to allow for
reasonable waste and spoilage. Unused excess materials, if any, shall become the Owner's property at the
completion of the Work or, at the Owner's option, shall be sold by the Contractor. Any amounts realized from such
sales shall be credited to the Owner as a deduction from the Cost of the Work.
§ 7.5 Costs of Other Materials and Equipment, Temporary Facilities and Related Items
§ 7.5.1 Costs of transportation, storage, installation, dismantling, maintenance, and removal of materials, supplies,
temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are
provided by the Contractor at the site and fully consumed in the performance of the Work. Costs of materials,
supplies, temporary facilities, machinery, equipment, and tools, that are not fully consumed, shall be based on the
cost or value of the item at the time it is first used on the Project site less the value of the item when it is no longer
used at the Project site. Costs for items not fully consumed by the Contractor shall mean fair market value.
§ 7.5.2 Rental charges for temporary facilities, machinery, equipment, and hand tools not customarily owned by
construction workers that are provided by the Contractor at the site, and the costs of transportation, installation,
dismantling, minor repairs, and removal of such temporary facilities, machinery, equipment, and hand tools. Rates
and quantities of equipment owned by the Contractor, or a related party as defined in Section 7.8, shall be subject to
the Owner's prior approval. The total rental cost of any such equipment may not exceed the purchase price of any
comparable item.
§ 7.5.3 Costs of removal of debris from the site of the Work and its proper and legal disposal
§ 7.5.4 Costs of the Contractor's site office, including general office equipment and supplies
§ 7.5.5 Costs of materials and equipment suitably stored off the site at a mutually acceptable location, subject to the
Owner's prior approval.
§ 7.6 Miscellaneous Costs
§ 7.6.1 Premiums for that portion of insurance and bonds required by the Contract Documents that can be directly
attributed to this Contract.
§ 7.6.1.1 Costs for self - insurance, for either full or partial amounts of the coverages required by the Contract
Documents, with the Owner's prior approval.
§ 7.6.1.2 Costs for insurance through a captive insurer owned or controlled by the Contractor, with the Owner's prior
approval.
§ 7.6.2 Sales, use, or similar taxes, imposed by a governmental authority, that are related to the Work and for which
the Contractor is liable.
§ 7.6.3 Fees and assessments for the building permit, and for other permits, licenses, and inspections, for which the
Contractor is required by the Contract Documents to pay.
Init. AIA Document A102 -2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute
/ of Architects. This document was produced at 13:21:34 ET on 08/29/2023 under Order No.4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of Service. To raper( copyright violations, e-mail
docdnfo @aiacontracts.com.
User Notes: (3B9ADA3B)
§ 7.6.4 Fees of laboratories for tests required by the Contract Documents; except those related to defective or
nonconforming Work for which reimbursement is excluded under Article 13 of AIA Document A201 -2017 or by
other provisions of the Contract Documents, and which do not fall within the scope of Section 7.7.3.
§ 7.6.5 Royalties and license fees paid for the use of a particular design, process, or product, required by the Contract
Documents.
§ 7.6.5.1 The cost of defending suits or claims for infringement of patent rights arising from requirements of the
Contract Documents, payments made in accordance with legal judgments against the Contractor resulting from such
suits or claims, and payments of settlements made with the Owner's consent, unless the Contractor had reason to
believe that the required design, process or product was an infringement of a copyright or a patent, and the
Contractor failed to promptly furnish such information to the Architect as required by Article 3 of AIA Document
A201 -2017. The costs of legal defenses, judgments, and settlements, shall not be included in the Cost of the Work
used to calculate the Contractor's Fee or subject to the Guaranteed Maximum Price.
§ 7.6.6 Costs for communications services, electronic equipment, and software, directly related to the Work and
located at the site, with the Owner's prior approval.
§ 7.6.7 Costs of document reproductions and delivery charges
§ 7.6.8 Deposits lost for causes other than the Contractor's negligence or failure to fulfill a specific responsibility in
the Contract Documents.
§ 7.6.9 Legal, mediation and arbitration costs, including attorneys' fees, other than those arising from disputes
between the Owner and Contractor, reasonably incurred by the Contractor after the execution of this Agreement in
the performance of the Work and with the Owner's prior approval, which shall not be unreasonably withheld.
§ 7.6.10 Expenses incurred in accordance with the Contractor's standard written personnel policy for relocation and
temporary living allowances of the Contractor's personnel required for the Work, with the Owner's prior approval.
§ 7.6.11 That portion of the reasonable expenses of the Contractor's supervisory or administrative personnel incurred
while traveling in discharge of duties connected with the Work.
§ 7.7 Other Costs and Emergencies
§ 7.7.1 Other costs incurred in the performance of the Work, with the Owner's prior approval.
§ 7.7.2 Costs incurred in taking action to prevent threatened damage, injury, or loss, in case of an emergency
affecting the safety of persons and property, as provided in Article 10 of AIA Document A201 -2017.
§ 7.7.3 Costs of repairing or correcting damaged or nonconforming Work executed by the Contractor,
Subcontractors, or suppliers, provided that such damaged or nonconforming Work was not caused by the negligence
of, or failure to fulfill a specific responsibility by, the Contractor, and only to the extent that the cost of repair or
correction is not recovered by the Contractor from insurance, sureties, Subcontractors, suppliers, or others.
§ 7.8 Related Party Transactions
§ 7.8.1 For purposes of this Section 7.8, the term "related party" shall mean (1) a parent, subsidiary, affiliate, or other
entity having common ownership of, or sharing common management with, the Contractor; (2) any entity in which
any stockholder in, or management employee of, the Contractor holds an equity interest in excess of ten percent in
the aggregate; (3) any entity which has the right to control the business or affairs of the Contractor; or (4) any
person, or any member of the immediate family of any person, who has the right to control the business or affairs of
the Contractor.
§ 7.8.2 If any of the costs to be reimbursed arise from a transaction between the Contractor and a related party, the
Contractor shall notify the Owner of the specific nature of the contemplated transaction, including the identity of the
related party and the anticipated cost to be incurred, before any such transaction is consummated or cost incurred. If
the Owner, after such notification, authorizes the proposed transaction in writing, then the cost incurred shall be
[nit. AIA Document A102-2017. Copyright ®1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects; "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute
f of Architects. This document was produced at 13:21:34 ET on 08129/2023 under Order No 4104236144 which expires on 0910612023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of Service. To report copyright violations, e-mail
docinfo@aiacontracts.com.
User Notes: (3B9ADA3B)
included as a cost to be reimbursed, and the Contractor shall procure the Work, equipment, goods, or service, from
the related party, as a Subcontractor, according to the terms of Article 10. If the Owner fails to authorize the
transaction in writing, the Contractor shall procure the Work, equipment, goods, or service from some person or
entity other than a related party according to the terms of Article 10.
ARTICLE 8 COSTS NOT TO BE REIMBURSED
§ 8.1 The Cost of the Work shall not include the items listed below:
.1 Salaries and other compensation of the Contractor's personnel stationed at the Contractor's principal
office or offices other than the site office, except as specifically provided in Section 7.2, or as may be
provided in Article 15;
.2 Bonuses, profit sharing, incentive compensation, and any other discretionary payments, paid to anyone
hired by the Contractor or paid to any Subcontractor or vendor, unless the Owner has provided prior
approval;
.3 Expenses of the Contractor's principal office and offices other than the site office;
.4 Overhead and general expenses, except as may be expressly included in Article 7;
.5 The Contractor's capital expenses, including interest on the Contractor's capital employed for the
Work;
.6 Except as provided in Section 7.7.3 of this Agreement, costs due to the negligence of or failure to
fulfill a specific responsibility of the Contract by, the Contractor, Subcontractors, and suppliers, or
anyone directly or indirectly employed by any of them or for whose acts any of them may be liable;
.7 Any cost not specifically and expressly described in Article 7; and
.8 Costs, other than costs included in Change Orders approved by the Owner, that would cause the
Guaranteed Maximum Price to be exceeded.
ARTICLE 9 DISCOUNTS, REBATES AND REFUNDS
§ 9.1 Cash discounts obtained on payments made by the Contractor shall accrue to the Owner if (1) before making
the payment, the Contractor included the amount to be paid, less such discount, in an Application for Payment and
received payment from the Owner, or (2) the Owner has deposited funds with the Contractor with which to make
payments; otherwise, cash discounts shall accrue to the Contractor. Trade discounts, rebates, refunds, and amounts
received from sales of surplus materials and equipment shall accrue to the Owner, and the Contractor shall make
provisions so that they can be obtained.
§ 9.2 Amounts that accrue to the Owner in accordance with the provisions of Section 9.1 shall be credited to the
Owner as a deduction from the Cost of the Work.
ARTICLE 10 SUBCONTRACTS AND OTHER AGREEMENTS
§ 10.1 Those portions of the Work that the Contractor does not customarily perform with the Contractor's own
personnel shall be performed under subcontracts or other appropriate agreements with the Contractor. The Owner
may designate specific persons from whom, or entities from which, the Contractor shall obtain bids. The Contractor
shall obtain bids from Subcontractors, and from suppliers of materials or equipment fabricated especially for the
Work, who are qualified to perform that portion of the Work in accordance with the requirements of the Contract
Documents. The Contractor shall deliver such bids to the Architect and Owner with an indication as to which bids
the Contractor intends to accept. The Owner then has the right to review the Contractor's list of proposed
subcontractors and suppliers in consultation with the Architect and, subject to Section 10.1.1, to object to any
subcontractor or supplier. Any advice of the Architect, or approval or objection by the Owner, shall not relieve the
Contractor of its responsibility to perform the Work in accordance with the Contract Documents. The Contractor
shall not be required to contract with anyone to whom the Contractor has reasonable objection.
§ 10.1.1 When a specific subcontractor or supplier (1) is recommended to the Owner by the Contractor, (2) is
qualified to perform that portion of the Work; and (3) has submitted a bid that conforms to the requirements of the
Contract Documents without reservations or exceptions, but the Owner requires that another bid be accepted, then
the Contractor may require that a Change Order be issued to adjust the Guaranteed Maximum Price by the
difference between the bid of the person or entity recommended to the Owner by the Contractor and the amount of
the subcontract or other agreement actually signed with the person or entity designated by the Owner.
§ 10.2 Subcontracts or other agreements shall conform to the applicable payment provisions of this Agreement, and
shall not be awarded on the basis of cost plus a fee without the Owner's prior written approval. If a subcontract is
Init. AIA Document A102— 2017. Copyright ®1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects; "American Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute
1 of Architects. This document was produced at 13:21:34 ET on 0812912023 under Order No.4104236144 which expires on 0910612023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of Service. To report copyright violations, email
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awarded on the basis of cost plus a fee, the Contractor shall provide in the subcontract for the Owner to receive the
same audit rights with regard to the Subcontractor as the Owner receives with regard to the Contractor in Article 11
ARTICLE 11 ACCOUNTING RECORDS
The Contractor shall keep full and detailed records and accounts related to the Cost of the Work, and exercise such
controls, as may be necessary for proper financial management under this Contract and to substantiate all costs
incurred. The accounting and control systems shall be satisfactory to the Owner. The Owner and the Owner's
auditors shall, during regular business hours and upon reasonable notice, be afforded access to, and shall be
permitted to audit and copy, the Contractor's records and accounts, including complete documentation supporting
accounting entries, books, job cost reports, correspondence, instructions, drawings, receipts, subcontracts,
Subcontractor's proposals, Subcontractor's invoices, purchase orders, vouchers, memoranda, and other data relating
to this Contract. The Contractor shall preserve these records for a period of three years after final payment, or for
such longer period as may be required by law.
ARTICLE 12 PAYMENTS
§ 12.1 Progress Payments
§ 12.1.1 Based upon Applications for Payment submitted to the Architect by the Contractor, and Certificates for
Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum, to the
Contractor, as provided below and elsewhere in the Contract Documents.
§ 12.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of
the month, or as follows:
§ 12.1.3 Provided that an Application for Payment is received by the Architect not later than the 25th day of a month,
the Owner shall make payment of the amount certified to the Contractor not later than the30th day of the following
month. If an Application for Payment is received by the Architect after the application date fixed above, payment of
the amount certified shall be made by the Owner not later than Thirty ( 30 ) days after the Architect receives the
Application for Payment.
(Federal, state or local Jaws may require payment within a certain period of time.)
§ 12.1.4 With each Application for Payment, the Contractor shall submit payrolls, petty cash accounts, receipted
invoices or invoices with check vouchers attached, and any other evidence required by the Owner or Architect to
demonstrate that payments already made by the Contractor on account of the Cost of the Work equal or exceed
progress payments already received by the Contractor plus payrolls for the period covered by the present
Application for Payment, less that portion of the progress payments attributable to the Contractor's Fee.
§ 12.1.5 Each Application for Payment shall be based on the most recent schedule of values submitted by the
Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Guaranteed
Maximum Price among: (1) the various portions of the Work; (2) any contingency for costs that are included in the
Guaranteed Maximum Price but not otherwise allocated to another line item or included in a Change Order; and (3)
the Contractor's Fee.
§ 12.1.5.1 The schedule of values shall be prepared in such form and supported by such data to substantiate its
accuracy as the Architect may require. The schedule of values shall be used as a basis for reviewing the Contractor's
Applications for Payment.
§ 12.1.5.2 The allocation of the Guaranteed Maximum Price under this Section 12.1.5 shall not constitute a separate
guaranteed maximum price for the Cost of the Work of each individual line item in the schedule of values.
§ 12.1.5.3 When the Contractor allocates costs from a contingency to another line item in the schedule of values, the
Contractor shall submit supporting documentation to the Architect.
§ 12.1.6 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end
of the period covered by the Application for Payment. The percentage of completion shall be the lesser of (1) the
percentage of that portion of the Work which has actually been completed; or (2) the percentage obtained by
]nit. AIA Document A102-2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. *The
American Institute of Architects," *American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The Amercan Institute
t of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 09/06/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo@aiacontracts.com.
User Notes: (3B9ADA3B)
dividing (a) the expense that has actually been incurred by the Contractor on account of that portion of the Work and
for which the Contractor has made payment or intends to make payment prior to the next Application for Payment,
by (b) the share of the Guaranteed Maximum Price allocated to that portion of the Work in the schedule of values.
§ 12.1.7 In accordance with AIA Document A201 -2017 and subject to other provisions of the Contract Documents,
the amount of each progress payment shall be computed as follows:
§ 12.1.7.1 The amount of each progress payment shall first include:
.1 That portion of the Guaranteed Maximum Price properly allocable to completed Work as determined
by multiplying the percentage of completion of each portion of the Work by the share of the
Guaranteed Maximum Price allocated to that portion of the Work in the most recent schedule of
values;
.2 That portion of the Guaranteed Maximum Price properly allocable to materials and equipment
delivered and suitably stored at the site for subsequent incorporation in the completed construction or,
if approved in writing in advance by the Owner, suitably stored off the site at a location agreed upon
in writing;
.3 That portion of Construction Change Directives that the Architect determines, in the Architect's
professional judgment, to be reasonably justified; and
.4 The Contractor's Fee, computed upon the Cost of the Work described in the preceding Sections
12.1.7.1.1 and 12.1.7.1.2 at the rate stated in Section 5.1.1 or, if the Contractor's Fee is stated as a
fixed sum in that Section, an amount that bears the same ratio to that fixed -sum fee as the Cost of the
Work included in Sections 12.1.7.1.1 and 12.1.7.1.2 bears to a reasonable estimate of the probable
Cost of the Work upon its completion.
§ 12.1.7.2 The amount of each progress payment shall then be reduced by:
.1 The aggregate of any amounts previously paid by the Owner;
.2 The amount, if any, for Work that remains uncorrected and for which the Architect has previously
withheld a Certificate for Payment as provided in Article 9 of AIA Document A201 -2017;
.3 Any amount for which the Contractor does not intend to pay a Subcontractor or material supplier,
unless the Work has been performed by others the Contractor intends to pay;
.4 For Work performed or defects discovered since the last payment application, any amount for which
the Architect may withhold payment, or nullify a Certificate of Payment in whole or in part, as
provided in Article 9 of AIA Document A201 -2017;
.5 The shortfall, if any, indicated by the Contractor in the documentation required by Section 12.1.4 to
substantiate prior Applications for Payment, or resulting from errors subsequently discovered by the
Owner's auditors in such documentation; and
.6 Retainage withheld pursuant to Section 12.1.8.
§ 12.1.8 Retainage
§ 12.1.8.1 For each progress payment made prior to Substantial Completion of the Work, the Owner may withhold
the following amount, as retainage, from the payment otherwise due:
(Insert a percentage or amount to be withheld as retainage from each Application for Payment. The amount of
retainage may be limited by governing law.)
5%
§ 12.1.8.1.1 The following items are not subject to retainage:
(Insert any items not subject to the withholding ofretainage, such as general conditions, insurance, etc.)
Mobilization
§ 12.1.8.2 Reduction or limitation of retainage, if any, shall be as follows:
(If the retainage established in Section 12.1.8.1 is to be mod fed prior to Substantial Completion of the entire Work,
insert provisions for such modification.)
N/A
Init. AIA Document A102 -2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 10
t of Architects. This document was produced at 13:21:34 ET on 08/29/2023 under Order No.4104236144 which expires on 09/0612023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
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§ 12.1.8.3 Except as set forth in this Section 12.1.8.3, upon Substantial Completion of the Work, the Contractor may
submit an Application for Payment that includes the retainage withheld from prior Applications for Payment
pursuant to this Section 12.1.8. The Application for Payment submitted at Substantial Completion shall not include
retainage as follows:
(Insert any other conditions for release ofretainage, such as upon completion ofthe Owner's audit and
reconciliation, upon Substantial Completion.)
Certificate of Occupancy and Final Invoice
§ 12.1.9 If final completion of the Work is materially delayed through no fault of the Contractor, the Owner shall pay
the Contractor any additional amounts in accordance with Article 9 of AIA Document A201 -2017.
§ 12.1,10 Except with the Owner's prior written approval, the Contractor shall not make advance payments to
suppliers for materials or equipment which have not been delivered and suitably stored at the site.
§ 12.1.11 The Owner and the Contractor shall agree upon a mutually acceptable procedure for review and approval of
payments to Subcontractors, and the percentage of retainage held on Subcontracts, and the Contractor shall execute
subcontracts in accordance with those agreements.
§ 12.1.12 In taking action on the Contractor's Applications for Payment the Architect shall be entitled to rely on the
accuracy and completeness of the information famished by the Contractor, and such action shall not be deemed to
be a representation that (1) the Architect has made a detailed examination, audit, or arithmetic verification, of the
documentation submitted in accordance with Section 12.1.4 or other supporting data; (2) that the Architect has made
exhaustive or continuous on -site inspections; or (3) that the Architect has made examinations to ascertain how or for
what purposes the Contractor has used amounts previously paid on account of the Contract. Such examinations,
audits, and verifications, if required by the Owner, will be performed by the Owner's auditors acting in the sole
interest of the Owner.
§ 12.2 Final Payment
§ 12.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to
the Contractor when
.1 the Contractor has fully performed the Contract, except for the Contractor's responsibility to correct
Work as provided in Article 12 of AIA Document A201 -2017, and to satisfy other requirements, if
any, which extend beyond final payment;
.2 the Contractor has submitted a final accounting for the Cost of the Work and a final Application for
Payment; and
.3 a final Certificate for Payment has been issued by the Architect in accordance with Section 12.2.2.
§ 12.2.2 Within 30 days of the Owner's receipt of the Contractor's final accounting for the Cost of the Work, the
Owner shall conduct an audit of the Cost of the Work or notify the Architect that it will not conduct an audit.
§ 12.2.2.1 If the Owner conducts an audit of the Cost of the Work, the Owner shall, within 10 days after completion
of the audit, submit a written report based upon the auditors' findings to the Architect.
§ 12.2.2.2 Within seven days after receipt of the written report described in Section 12.2.2.1, or receipt of notice that
the Owner will not conduct an audit, and provided that the other conditions of Section 12.2.1 have been met, the
Architect will either issue to the Owner a final Certificate for Payment with a copy to the Contractor, or notify the
Contractor and Owner in writing of the Architect's reasons for withholding a certificate as provided in Article 9 of
AIA Document A201 -2017. The time periods stated in this Section 12.2.2 supersede those stated in Article 9 of AIA
Document A201 -2017. The Architect is not responsible for verifying the accuracy of the Contractor's final
accounting.
§ 12.2.2.3 If the Owner's auditors' report concludes that the Cost of the Work, as substantiated by the Contractor's
final accounting, is less than claimed by the Contractor, the Contractor shall be entitled to request mediation of the
disputed amount without seeking an initial decision pursuant to Article 15 of AIA Document A201 -2017. A request
for mediation shall be made by the Contractor within 30 days after the Contractor's receipt of a copy of the
Architect's final Certificate for Payment. Failure to request mediation within this 30 -day period shall result in the
[nit. AIA Document A102 -2017. Copyright® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1967, 1997, 2007 and 2017. All rights reserved. 'The
American Institute of Architects," "American Institute of Architects; "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 11
t of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 0910612023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo @aiacontracts.com.
User Notes: (3B9ADA3B)
substantiated amount reported by the Owner's auditors becoming binding on the Contractor. Pending a final
resolution of the disputed amount, the Owner shall pay the Contractor the amount certified in the Architect's final
Certificate for Payment.
§ 12.2.3 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the
Architect's final Certificate for Payment, or as follows:
§ 12.2.4 If, subsequent to final payment, and at the Owner's request, the Contractor incurs costs, described in Article
7 and not excluded by Article 8, to correct defective or nonconforming Work, the Owner shall reimburse the
Contractor for such costs, and the Contractor's Fee applicable thereto, on the same basis as if such costs had been
incurred prior to final payment, but not in excess of the Guaranteed Maximum Price. If adjustments to the Contract
Sum are provided for in Section 5.1.7, the amount of those adjustments shall be recalculated, taking into account any
reimbursements made pursuant to this Section 12.2.4 in determining the net amount to be paid by the Owner to the
Contractor.
§ 12.3 Interest
Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated
below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is
located.
(Insert rate of interest agreed upon, if any.)
1.00 % monthl
ARTICLE 13 DISPUTE RESOLUTION
§ 13.1 Initial Decision Maker
The Architect will serve as Initial Decision Maker pursuant to Article 15 of AIA Document A201 -2017, unless the
parties appoint below another individual, not a party to the Agreement, to serve as Initial Decision Maker.
(If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker,
if other than the Architect.)
Jeff Davis
201 South Main Street Suite 203
Owasso, OK 74055
Telephone Number: 918 - 376 -3113
§ 13.2 Binding Dispute Resolution
For any Claim subject to, but not resolved by mediation pursuant to Article 15 of AIA Document A201 -2017, the
method of binding dispute resolution shall be as follows:
(Check the appropriate box.)
[ X ] Arbitration pursuant to Section 15 of AIA Document A201 -2017
[ ] Litigation in a court of competent jurisdiction
[ ] Other (Specify)
If the Owner and Contractor do not select a method of binding dispute resolution, or do not subsequently agree in
writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court
of competent jurisdiction.
Init AIA Document A102 -2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects; "American Institute of Architects." "AIA,' the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 12
t of Architects. This document was produced at 13:21:34 ET on 08/29/2023 under Order No.4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of service. To report copyright violations, e-mail
docinfo @aiaconlracls.com.
User Notes: (3B9ADA36)
ARTICLE 14 TERMINATION OR SUSPENSION
§ 14.1 Termination
§ 14.1.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of AIA Document
A201 -2017.
§ 14.1.2 Termination by the Owner for Cause
§ 14.1.2,1 If the Owner terminates the Contract for cause as provided in Article 14 of AIA Document A201 -2017,
the amount, if any, to be paid to the Contractor under Article 14 of AIA Document A201 -2017 shall not cause the
Guaranteed Maximum Price to be exceeded, nor shall it exceed an amount calculated as follows:
.1 Take the Cost of the Work incurred by the Contractor to the date of termination;
.2 Add the Contractor's Fee, computed upon the Cost of the Work to the date of termination at the rate
stated in Section 5.1.1 or, if the Contractor's Fee is stated as a fixed sum in that Section, an amount
that bears the same ratio to that fixed -sum Fee as the Cost of the Work at the time of termination
bears to a reasonable estimate of the probable Cost of the Work upon its completion;
.3 Subtract the aggregate of previous payments made by the Owner, and
.4 Subtract the costs and damages incurred, or to be incurred, by the Owner under Article 14 of AIA
Document A201 -2017.
§ 14.1.2.2 The Owner shall also pay the Contractor fair compensation, either by purchase or rental at the election of
the Owner, for any equipment owned by the Contractor that the Owner elects to retain and that is not otherwise
included in the Cost of the Work under Section 14.1.2.1.1. To the extent that the Owner elects to take legal
assignment of subcontracts and purchase orders (including rental agreements), the Contractor shall, as a condition of
receiving the payments referred to in this Article 14, execute and deliver all such papers and take all such steps,
including the legal assignment of such subcontracts and other contractual rights of the Contractor, as the Owner may
require for the purpose of fully vesting in the Owner the rights and benefits of the Contractor under such
subcontracts or purchase orders.
§ 14.1.3 Termination by the Owner for Convenience
If the Owner terminates the Contract for convenience in accordance with Article 14 of AIA Document A201 -2017,
then the Owner shall pay the Contractor a termination fee as follows:
(Insert the amount of or method for determining the fee, ifany, payable to the Contractor following a termination
for the Owner's onvenience.
Current Accumulated Cost + 10% with S 12,000 additional administration fees
§ 14.2 Suspension
The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 -2017; in such case,
the Guaranteed Maximum Price and Contract Time shall be increased as provided in Article 14 of AIA Document
A201 -2017, except that the term "profit" shall be understood to mean the Contractor's Fee as described in Article 5
and Section 6.4 of this Agreement.
ARTICLE 15 MISCELLANEOUS PROVISIONS
§ 15.1 Where reference is made in this Agreement to a provision of AIA Document A201 -2017 or another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract
Documents.
§ 15.2 The Owner's representative:
(Name, address, email address and other information)
David Hurst
11933 East 116th Street North
Collinsville OK 74021
Telephone Number: 918 - 272 -5253
Fax Number: 918- 272 -4998
Email Address: DHurstn.CityOfOwasso.com
Init. AIA Document A102 —2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. *The
American Institute of Architects," "American Institute of Architects.' "AIA,' the AIA Logo, and 'AIA Contract Documents" are trademarks of The American Institute 13
t of Architects. This document was produced at 13:21:34 ET on 08/29/2023 under Order No.4104236144 which expires on 09/06/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail
docinfo @aiaconlracts.com.
User Notes: (3B9ADA3B)
§ 15.3 The Contractor's representative:
(Name, address, email address and other information)
Lonnie Green
200 East 5th Avenue
Owasso, OK 74055
Telephone Number: 918 -510 -2023
Mobile Number: 918 -500 -1870
Email Address: lonnie (iblimestoneconstruction.com
§ 15.4 Neither the Owner's nor the Contractor's representative shall be changed without ten days' prior notice to the
other party.
§ 15.5 Insurance and Bonds
§ 15.5.1 The Owner and the Contractor shall purchase and maintain insurance as set forth in AIA Document
A102T" -2017, Standard Form of Agreement Between Owner and Contractor where the basis of payment is the Cost
of the Work Plus a Fee with a Guaranteed Maximum Price, Exhibit A, Insurance and Bonds, and elsewhere in the
Contract Documents.
§ 15.5.2 The Contractor shall provide bonds as set forth in AIA Document A102Th1 -2017 Exhibit A, and elsewhere
in the Contract Documents.
§ 15.6 Notice in electronic format, pursuant to Article 1 of AIA Document A201 -2017, may be given in accordance
with AIA Document E203Th1-2013, Building Information Modeling and Digital Data Exhibit, if completed, or as
otherwise set forth below:
(If other than in accordance with AIA Document E203 -2013, insert requirements for delivering notice in electronic
format such as name, title, and email address of the recipient and whether and how the system will be required to
generate a read receipt for the transmission.)
§ 15.7 Other provisions
ARTICLE 16 ENUMERATION OF CONTRACT DOCUMENTS
§ 16.1 This Agreement is comprised of the following documents:
.1 AIA Document A102Tm -2017, Standard Form of Agreement Between Owner and Contractor
.2 AIA Document A102Tm- -2017, Exhibit A, Insurance and Bonds
.3 AIA Document A201TM11 -2017, General Conditions of the Contract for Construction
.4 AIA Document E203TM1/ -2013, Building Information Modeling and Digital Data Exhibit, dated as
indicated below:
(Insert the date ofthe E203 -2013 incorporated into this Agreement.)
.5 Drawings
[nit AIA Document A102— 2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects; "American Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 14
t of Architects. This document was produced at 13:21:34 ET on 08/2912023 under Order No.4104236144 which expires on 09/06/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of service. To report copyright violations, e-mail
loci nfo @aiacontracts.com.
User Notes: (3B9ADA3B)
Number
(3001, G002, G003, AS101,
AD101, A101. Al IL A121, A201,
A401, A402,A403, A501, A601,
A602, A701, A703, A704, P -000,
P -100, P -101, P -102, P -103, P -400,
P-500, P-501, P-502, P-600, P -900,
P -901, M -000, M -101, M -102. M-
500. M -501, M -502, M -600, M-
601, E001, E002, E101, E102,
E103. E104, E201, E202, E401,
E402. E501 & E502
.6 Specifications
Section
Pro]ect Manual
7 Addenda, if any:
Number
AD1.01, AS101. & AD 1.02
Title 9ateDat
Addendum Number One August 1, 2023
Title
Fire Station 41
Renovations & Fire
Station #2 Renovations
Date
Date Pages
July 7th, 2023 937 & 979
respectively
Pages
Portions of Addenda relating to bidding or proposal requirements are not part of the Contract
Documents unless the bidding or proposal requirements are also enumerated in this Article 16.
.8 Other Exhibits:
(Check all boxes that apply.)
[NIA] AIA Document E204TnL2017, Sustainable Projects Exhibit, dated as indicated below:
(Insert the date of the E204 -2017 incorporated into this Agreement.)
[ NIA ] The Sustainability Plan:
Title
Date
[ NIA ] Supplementary and other Conditions of the Contract:
Document
Title
Pages
Date
Pages
.9 Other documents, if any, listed below:
(List here any additional documents that are intended to form part of the Contract Documents. AIA
Document A201 -2017 provides that the advertisement or invitation to bid, Instructions to Bidders,
sample forms, the Contractor's bid or proposal, portions of Addenda relating to bidding of-proposal
requirements, and other information furnished by the Owner in anticipation ofreceiving bids of-
proposals, are not part ofthe Contract Documents unless enumerated in this Agreement. Any such
documents should be listed here only if intended to be part of the Contract Documents.)
Bid Breakdown Form - OFD STA. 1 &2
toil AIA Document A102- 2017. Copyright ®1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
Amercan Institute of Architects; "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 15
t of Architects. This document was produced at 13:21:34 ET on 06/29/2023 under Order No.4104236144 which expires on 09/0612023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documentss' Terms of Service. To report copyright violations, e-mail
docinfo@aiacontracts.com.
User Notes: (3139ADA313)
This Agreement entered into as of the day and year first written above.
OWNER (Signature)
Kelly Lewis, Mayor
(Printed name and title)
CONTRACTOR (Signature)
Lonnie Green. President
(Printed name and title)
[nit. AIA Document A102— 2017. Copyright ® 1920, 1925, 1951, 1958, 1961, 1963, 1967, 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. "The
American Institute of Architects," "American Institute of Architects; "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute 16
t of Architects. This document was produced at 13:21:34 ET on 0812912023 under Order No 4104236144 which expires on 09106/2023, is not for resale, is licensed
for one -time use only, and may only be used in accordance with the AIA Contract Documents ®Terms of Service. To report copyright violations, e-mail
docinfo @aiawntracts.com.
User Notes: (3B9ADA38)
Certification of Document's Authenticity
AIA® Document D401- — 2003
I, Lonnie Green, hereby certify, to the best of my knowledge, information and belief, that I created the attached final
document simultaneously with this certification 13:21:34 ET on 08/29/2023 under Order No. 4104236144 from AIA
Contract Documents software and that in preparing the attached final document I made no changes to the original
text of AIA® Document A102TM - 2017, Standard Form of Agreement Between Owner and Contractor where the
basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price, other than changes shown
in the attached final document by underscoring added text and striking over deleted text.
(Signed)
(Dated)
AIA Document D401 — 2003. Copyright (D 1992 and 2003. All rights reserved. 'The American Institute of Architects; "American Institute of Architects; "AIA; the
AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 13:21:34 ET on 0812912023
under Order No.4104236144 which expires on 09/0612023, is not for resale, is licensed for one -time use only, and may only be used in accordance with the AIA
Contract Documents® Terms of Service. To report copyright violations, docinfo@aiacontracts.com.
User Notes: (389ADA38)
TO: The Honorable Mayor and City Council
FROM: Larry Langford, Director of Recreation and Culture
SUBJECT: Pickleball Project Bids and Budget Amendment
DATE: August 31, 2023
BACKGROUND:
Pickleball is an emerging fun sport that combines many elements of tennis, badminton and ping -
pong. Played both indoors and outdoors on a court roughly the size of half a tennis court with a
modified 36- inch -high net, the game can be played as doubles or singles. The equipment used is
simply a paddle and plastic ball with holes and can be enjoyed by all ages and skill levels.
During the Recreation and Culture's annual assessment and evaluation of the parks, it was
decided that the deteriorating and dilapidated slab located at Rayola Park should be removed
and replaced for other activities.
PROJECT DESCRIPTION:
If approved, this project would remove the existing concrete slab and construct a new 100' x 64'
concrete base to contain three (3) 44' x 20' pickleball courts with connecting sidewalks to an
existing walking path. Also, the installation of a perimeter fence and three (3) pickleball nets, as
well as painting of all boundary lines.
Alternate #1 consists of painting all playing surfaces (service and non - volley areas) with textured,
non -skid, heavy -duty surface coating.
BID PROCESS:
In accordance with the Oklahoma Public Competitive Bidding Act, a sealed bid process was
utilized. The public bid opening occurred on July 17, 2023, with six (6) contractors submitting bids
as follows:
BIDDER
BASE BID
ALTERNATE #1
TOTAL
Ascend Commercial Builders, LLC
$129,627.00
$14,000.00
$143,627.00
Bright Lighting, Inc.
$192,225.84
$29,594.40
$221,820.24
Envision Civil Contractors
$136,429.30
$27,957.60
$164,386.90
Merritt Tennis Systems
$196,159.15
$7,920.00
$204,079.15
Multicon
$153,701.00
$6,600.00
$160,301.00
Play by Design
$188,795.20
$6,687.00
$195,482.20
FUNDING:
Funding was included in the FY 2022 -2023 General Fund Parks Budget. Staff is seeking to
carryover those funds into the FY 2023 -2024 General Fund Parks Budget in anticipation of project
commencement.
Pickleball Bid Award
Page 2
RECOMMENDATION:
Staff recommends approval of a budget amendment in the FY 2023 -2024 General Fund
increasing the appropriation for expenditures by $143,800.00 in the Parks Department by utilizing
carryover FY 2022 -2023 Parks Department funds.
Staff further recommends awarding the base bid and alternate #1, to Ascend Commercial
Builders, LLC of Tulsa, Oklahoma, in the amount of $143,627.00 and authorization to execute all
necessary documents.
ATTACHMENTS:
Pickleball bid document
Rayola Park Pickleball Courts contract
SECTION 5 - BID SUBMITTAL
PROJECT IDENTIFICATION: RAYOLA PARK PICKLEBALL COURTS
The undersigned BIDDER agrees, if this Bid is accepted, to enter into an Agreement
with OWNER in the form included in the Project Documents to complete all Work
as specified or indicated in the Project Documents for the price and within the
time indicated in accordance with all other terms and conditions of the Project
Documents.
2. In submitting this Bid, BIDDER represents, they have examined and carefully studied
copies of all the Project Documents and the following addenda:
Addendum Number: Date:
3. BIDDER accepts the provisions of the Agreement as to liquidated damages for
each consecutive calendar day that expires after the time specified for substantial
completion until the work is complete.
Ravola Park Pickleball Courts - Base Bid
UNIT
Estimated
UNIT
Extended
Item and Description
Quantity
PRICE
Total
A
Remove existing tennis court and sidewalks;
SY
594
$ 1,3. 17
$ 10, OUt7
haul off
B
Install 4 "thick reinforced 3500 PSI concrete
BY
711
$ cf5
$ b7,7%0
with #3 bars 12" OC. Light Broom finish
Install a 42" high aluminum railing around the
C
perimeter of the pickleball court. Black powder
LF
314
$ 59
$ (i 3`13
coated black semi -gloss finish complete with
!
all mounting hardware and fasteners.
D
Install new sidewalk North connection
SF
26
$ 19
$ c b )
E
Install new sidewalk South connection
SF
37
$ 10
$ 370
F
Remove basketball goal; haul off
$
$ I19(AD
Sump
G
Paint all boundary lines
Sump
$
$ 350()
H
Install pickleball fixtures for 3 courts (3 nets, 6
Lump
$
$ 1 a. GUO
posts)
Sum
I
Erosion Control
Sump
$
$ �j�CJt)O
Sub Base Total
117 8`13
10% Contingency
1117,17
Total Base Bid I
JJ IQ% 62
ALTERNATE
UNIT
Estimated
UNIT
Extended
Item and Description
Quantity
PRICE
Total
Paint Service Areas and Non - Volley areas:
Paint shall be textured, non -skid, heavy -duty
AA01
surface coating is ideally suited for use on
SF
2,640
s5.3
s
Pickleball courts for either an asphalt base or
concrete base
Total Add Alternate
I ODU
IF BIDDER IS:
An Individual
By:
(Individual's Name)
doing business as
Business Address:
❑TI MI T,
(SEAL)
A Partnership /I Gt 1
By: �SC�X w 1X,6&11 r "W e l-/—C- (SEAL)
(Firm Name)
Business Ac
Phone No:
A Corporation
Partner)
(Corporation Name) (State of Incorporation)
By:
(Name of Person Authorized to Sign) (Title)
(CORPORATE SEAL)
Attest:
(Name) (Title)
Business
Phone 1•
SECTION 10— AGREEMENT and GENERAL CONDITIONS with EXHIBITS
THIS AGREEMENT is dated as of the day of , by
and between THE City of Owasso, Oklahoma (hereinafter called OWNER) and
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Project
Documents for the Rayola Park Pickleball Courts. All local, state, and federal laws, etc.
shall govern every aspect of work.
ARTICLE 2. DEPARTMENT
The project has been assigned by OWNER to the responsible City Department. The
Department Director, or his /her duly authorized representative, who is hereinafter called
PROJECT MANAGER, will assume all duties and responsibilities and will have the rights
and authority assigned to DEPARTMENT in the Project Documents in connection with the
completion of the Work in accordance with the Project Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within ninety (90) calendar
days from the date of Notice to Proceed; and completed and ready for final
payment in accordance with the General Conditions within one hundred
twenty (120) calendar days from the date of Notice to Proceed, which will be
on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of
the essence of this Agreement and that OWNER will suffer financial loss if the
Work is not substantially complete within the time specified in paragraph 3.1
above, plus any extensions thereof allowed in accordance with the General
Conditions. They also recognize the delays, expense and difficulties involved
in proving in a legal or arbitration proceeding the actual loss suffered by
OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall
pay OWNER One Thousand Dollars ($1000.00) for each consecutive calendar
day that expires after the time specified in paragraph 3.1 for substantial
completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and
readiness for final payment or any proper extension thereof granted by
OWNER, CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for
each consecutive calendar day that expires after the time specified in
paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance
with the Project Documents in current funds the amount agreed upon in
CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed
and that the determination of actual quantities and their classification is to
be made by the OWNER at the time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement.
Applications for Payment will be processed by OWNER as provided in the General
Conditions.
Final Payment. Upon final completion and acceptance of the Work in
accordance with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the
following representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Project Documents, Work, locality, and with all local conditions and federal,
state and local laws, ordinances, rules and regulations that in any manner
may affect cost, progress or performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or
contiguous to the site (except underground facilities) which have been
identified in the Supplementary Conditions as provided in the General
Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports
and drawings upon which Contractor is entitled to rely. Contractor
acknowledges that such reports and drawings are not Project Documents
and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Project Manager do not assume responsibility
for the accuracy or completeness of information and data shown or
indicated in the Project Documents with respect to underground facilities at
or continuous to the site. Contractor has obtained and carefully studied (or
assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning
conditions (surface, subsurface and underground facilities) at or contiguous
to the site or otherwise which may affect cost, progress, performance or
furnishing of the Work or which relate to any aspect of the means, methods,
techniques, sequences and procedures of construction to be employed by
Contractor, and safety precautions and programs incident thereto.
Contractor does not consider that any additional examinations,
investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the
Contract Times and in accordance with the other terms and conditions of the
Project Documents.
63 CONTRACTOR has made or caused to be made examinations, investigations,
tests and studies of such reports and related data in addition to those
referred to in paragraph 6.2 as (s)he deems necessary for the performance of
the Work at the Contract price, within the Contract Time and in accordance
with the other terms and conditions of the Project Documents; and no
additional examinations, investigations, tests, reports or similar data are or will
be required by CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Project Documents with respect to existing Underground
Facilities at or contiguous to the site and assumes responsibility for the
accurate location of said Underground Facilities. No additional
examinations, investigations, explorations, tests, reports, studies or similar
information or data in respect of said Underground Facilities are or will be
required by CONTRACTOR in order to perform and furnish the Work at the
Contract Price within the Contract Time and in accordance with the other
terms and conditions of the Project Documents, including the General
Conditions.
6.5 CONTRACTOR has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and
conditions of the Project Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Project Documents, and the
written resolution thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible
for the workmanship, labor and materials used in the project for two (2) years
after the project has been accepted by the OWNER.
6.8 CONTRACTOR understands that they will be exempt from all sales fax on
materials and other items necessary for the completion of the project. The
OWNER has issued him a Certification of Tax Exempt Project enclosed as
Exhibit "C of this Agreement.
ARTICLE 7. MISCELLANEOUS
7.1 Terms used in this Agreement which are defined in the General Conditions
shall have the meanings indicated in the General Conditions.
7.2 No assignment by a party hereto of any rights under or interests in the Project
Documents will be binding on another party hereto without the written consent
of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without
such consent (except to the extent that the effect of this restriction may be
limited by law) and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor
from any duty or responsibility under the Project Documents.
7.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her
partners, successors, assigns and legal representatives in respect to all
covenants, agreements and obligations contained in the Project Documents.
7.4 The Agreement for remaining portions thereof) should continue in effect, be
valid and binding upon both parties even if a provision or part of the Project
Documents should be held void or unenforceable by law.
ARTICLE 8. GENERAL CONDITIONS OF THE AGREEMENT
8.1 DEFINITIONS AND TERMS -Whenever in these specifications and contracts, or in any
documents or instruments pertaining to construction where these specifications govern,
the following terms or pronouns in place of them are used, the intent and meaning shall
be interpreted as follows:
ABBREVIATIONS: Whenever the following abbreviations are used in these specifications
or on the plans, they are to be construed the same as the respective expressions
represented:
A.A.S.H.O.
American Association of State Highway Officials
A.A.S.H.T.O.
American Association of State Highway Traffic Officials
A.I.A.
American Institute of Architects
A.S.A.
American Standards Association
A.S.C.E.
American Society of Civil Engineers
A.S.T.M.
American Society of Testing & Materials
A.W.W.A.
American Water Works Association
MUTCD
Manual on Uniform Traffic Control Devices
O.D.O.T.
Oklahoma Department of Transportation
ADVERTISEMENT: The public announcement, as required by law, inviting bids for work to
be performed or materials to be furnished.
AWARD: The acceptance by the Owner of a bid.
BASE COURSE: The layer or layers of specified or selected materials of design thickness
placed on a sub -base or a sub -grade to support a surface course.
BIDDER: The individual, company, partnership or corporation submitting a bid for the
advertised work.
BRIDGE: A structure, including supports, erected over a depression or obstruction as
water, highway, or railway, and having a track or passageway for carrying traffic, and
having an opening measured along the center of the roadway of more than 20 feet
between abutments or springline of arches or extreme ends of openings for multiple
boxes.
CITY: The City of Owasso, Oklahoma, a municipal corporation, acting through its duly
authorized officers or agents.
CALENDAR DAY: Every day shown on the calendar.
CHANGE ORDER: A written order issued by the Department to the contractor, covering
changes in the plans or quantities or both, within the scope of the contract and
establishing the basis of payment and time adjustments for the work affected by the
change.
CHANNEL: A natural or artificial water course.
CONSULTANT: - Architect, Engineer, or other outside firm hired by the Owner to design
or administer the construction of the Project.
CONTRACT: The written agreement between the Owner and the contractor setting
forth the obligations of the parties thereunder, including, but not limited to the
performance of the work, furnishing of materials, and the basis of payment.
The contract includes the invitation for bids, proposal, addenda, contract form and
contract bonds (statutory, performance and maintenance bond), specifications,
supplemental specifications, special provisions, general and detailed plans, and notice
to proceed, also any change orders and agreements that are required to complete
the construction of the work in an acceptable manner, including authorized extensions
thereof, all of which constitute one instrument.
CONTRACT ITEM (PAY ITEMS A specifically described unit of work for which a price is
provided in the contract.
CONTRACT PAYMENT BOND (STATUTORY BOND): The security furnished by the
contractor and his /her surety to guarantee payment of prescribed debts of the
contractor covered by the bond.
CONTRACT PERFORMANCE BOND: The security furnished by the contractor and his /her
surety to guarantee complete execution and performance of the work in accordance
with the contract.
CONTRACT TIME: The number of work days or calendar days allowed for completion of
the contract, including authorized time extensions.
In case a calendar date of completion is shown in the proposal in lieu of the number of
working calendar days, the contract shall be completed by that date.
CONTRACTOR: The individual, company, partnership or corporation contracting with
the City of Owasso for performance of prescribed work.
CONTROL OF ACCESS: The condition where the right of owners or occupants of
abutting land or other persons to access, light, air or view in connection with a roadway
is fully or partially controlled by public authority.
CULVERT: Any structure not classified as a bridge which provides an opening under the
roadway.
DEPARTMENT: A Department of the City of Owasso operating under the direction and
authority of the Owner.
DRAINAGE DITCH: A constructed open excavation or ditch constructed for the purpose
of carrying off surface water.
EASEMENT: A grant of a right of use of the property of an owner for a certain purpose
at the will of the grantee.
EQUIPMENT: All machinery and equipment, together with the necessary supplies for
upkeep and maintenance, and also tools and apparatus necessary for the proper
construction and acceptable completion of the work.
EXTRA WORK: An item of work not provided for in the contract as awarded but found
essential to the satisfactory completion of the contract within its intended scope.
EXTRA WORK ORDER: A change order concerning the performance of work or
furnishing of materials involving extra work. Such extra work may be performed at
agreed prices or on a force account basis as provided elsewhere in these
specifications.
INSPECTOR: The Department's authorized representative assigned to make detailed
inspections of contract performance.
INVITATION FOR BIDS: The advertisement for proposals for all work or materials on which
bids are required. Such advertisement will indicate the time and place of the opening
of proposals.
LABORATORY: The official testing laboratory of the City or any other testing laboratory
which may be designated by the Department.
MATERIALS: Any substances specified for use in the construction of the project and its
appurtenances.
MAYOR: The Mayor of the City of Owasso as constituted by charter to administer the
affairs of the City of Owasso.
NOTICE TO PROCEED: Written notice to the contractor to proceed with the contract
work.
OWNER: City of Owasso, Owasso Public Works Authority, Owasso Public Golf Authority,
or other entity of the City.
PARKING: That portion of the right -of -way on city streets or urban projects not covered
by paved surface or sidewalk.
PAVEMENT STRUCTURE: The combined sub -base, base and surface courses placed on
the sub -grade to support the traffic load and distribute it to the roadbed.
PLANS: The approved plans, profiles, typical cross sections, working drawings and
supplemental drawings, or exact reproductions thereof, which show the location,
character, dimensions, and details of the work to be done.
PROJECT: The specific section of construction to be performed thereon under the
contract.
PROPOSAL: The written offer of the bidder, submitted on the prescribed proposal form,
to perform the work described in the plans and specifications and to furnish the labor
and materials at the prices quoted by the bidder.
PROPOSAL GUARANTY: The security to be furnished by the bidder as a guaranty of
good faith to enter into a contract and to execute the required bonds covering the
work contemplated if his /her proposal is accepted.
SHOULDER: The portion of the roadway contiguous with the traveled way for
accommodation of stopped vehicles, for emergency use, and for lateral support of
base and surface courses.
SPECIAL PROVISIONS: Additions and revisions to the standard and supplemental
specifications covering conditions peculiar to an individual project.
SPECIFICATIONS: A general term applied to all directions, provisions and requirements
pertaining to performance of the work.
SPECIFIED COMPLETION DATE: The date on which the contract work is specified to be
completed.
STATUTORY BOND: The approved forms of security furnished by the contractor and his
surety as a guaranty that (s)he will pay in full all prescribed debts of the contractor
covered by the bond.
SUBBASE: The layer or layers of specified or selected material of designed thickness
placed on a subgrade to support a base course.
SUBCONTRACTOR: An individual, company, partnership or corporation to whom the
contractor contracts part of the contract.
SUBGRADE: The top surface of a roadbed upon which the pavement structure and
shoulders are constructed.
SUBSTANTIAL COMPLETION: The time at which the Work (or specified part thereof) has
progressed to the point where, in the opinion of the Department, the Work (or a
specified part thereof) is sufficiently complete, in accordance with the Project
Documents, so that the Work (or specified part thereof) can be utilized for the purpose
for which it is intended. The terms "substantially complete" and "substantially
completed" as applied to all or part of the Work refer to Substantial Completion
thereof.
SUBSTRUCTURE: All of that part of the structure below the bearings of simple and
continuous spans, skewbacks or arches and tops of footings of rigid frames, together
with the backwalls, wingwalls and wing protection railings.
SUPERINTENDENT: The designated representative of the contractor, present on the work
site at all times during progress, authorized to receive and execute instructions from the
Department and capable of superintending the work effectively.
SUPERSTRUCTURE: The entire structure except the substructure.
WORK: The furnishing of all labor, materials, equipment, and other incidentals
necessary or convenient to the successful completion of the project and the carrying
out of all the duties and obligations imposed by the contract.
WORKING DAY: A working day shall be any day, other than a holiday, Saturday, or
Sunday, on which weather and working conditions would permit the normal forces of
the contractor to proceed with regular work for a period of at least six hours toward the
completion of the work, unless work is suspended for causes beyond the contractor's
control. Saturdays, Sundays, and holidays on which the contractor's forces engage in
regular work, requiring the presence of an inspector, will be considered as working
days.
WORK ORDER: A written order, executed by the Department, of a contractual status
requiring performance by the contractor without negotiation of any sort.
WORKING TIME: The working time stated in the proposal and the contract shall be
definite number of working days or calendar days and shall be considered an essential
part of the contract.
In order to avoid cumbersome and confusing repetition of expressions in these
specifications, it is provided that whenever anything is, or is to be, done, if, as, or, when
or where "contemplated, required, determined, directed, specified, authorized,
ordered, given, designated, indicated, considered necessary, deemed necessary,
permitted, reserved, suspended, established, approval, approved, disapproved,
acceptable, unacceptable, suitable, accepted, satisfactory, unsatisfactory, sufficient,
insufficient rejected, or condemned," it shall be understood as if the expression were
followed by the words "by the Department" or "to the Department."
8.2 - INTERPRETATION OF ESTIMATES: The estimate of quantities of work to be done and
materials to be furnished listed in the Plans and on the Bid Form are to be considered as
approximate only and are to be used as a basis for the comparison of bids and the
award of the contract. The Owner does not expressly or by implication agree that the
actual quantities involved will correspond exactly therewith; nor shall the bidder plead
misunderstanding or deception because of such estimate of quantities, or of the
character, location or other conditions, pertaining to the work. Payment to the
contractor will be made only for the actual quantities of work performed or materials
furnished in accordance with the plans and specifications and it is understood that the
quantities of work to be done and the materials to be furnished may each be
increased, diminished or omitted as hereinafter provided without in any way
invalidating the bid prices.
Any change in the unit price, words or figures, or the product of the unit price, shall be
acknowledged by the initials of the person signing the bid, adjacent to each such
change or alteration.
LUMP SUM - The bidder shall submit his /her proposal upon the forms furnished in the
specification documents. The bidder shall specify a lump sum price when called for
either in words or in figures for each item requested, and shall also show the products
when applicable.
Any change in the lump sum, words or figures, or the product, shall be acknowledged
by the initials of the person signing the bid, adjacent to each such change or alteration.
8.3 - MATERIAL GUARANTY: The successful bidder may be required to furnish a
complete statement of the origin, composition, and manufacture of any or all materials
to be used in the construction of the work together with samples, which samples may
be subjected to tests to determine their quality and fitness for the work.
8.4 - CONTRACTOR AND THEIR EMPLOYEES: The General Contractor and subcontractors
employed upon the work shall and will be required to conform to the labor laws of the
State of Oklahoma and the various acts amendatory and supplementary thereto, and
to all laws, ordinances, and legal requirements applicable thereto. The contractor shall
employ competent foremen, experienced mechanics, and others skilled in the several
parts of the work given them to do, for performance of the work embraced in this
contract; and shall promptly discharge any and all incompetent or otherwise
unsatisfactory employees. Contractor's employees directly employed in performance
of the work shall not be paid less than the prevailing minimum wage scale.
Necessary sanitary conveniences for the use of employees on the work, properly
secluded from public observation, shall be provided and maintained by the contractor.
The construction and location of the facility and disposal of the contents shall comply
with all laws of the Owner and State, relating to health and sanitation regulations.
The contractor hereby agrees to comply with the provisions of Title 40 Oklahoma
Statutes (Supp.9181) Sections 196.1 et.seq. relating to minimum wage scale of public
projects.
The Contractor and each Subcontractor shall pay the contributions required by the
Social Security Act, U.S. Current Tax Payment Act (withholding tax) and the public laws
of the State and shall accept exclusive liability for said contributions. The Contractor
further shall indemnify and hold harmless the Owner on account of any such
contributions assessed against the Owner.
The contractor agrees to keep an accurate record showing the names and
occupation of all employees, including the employees of any subcontractor, employed
on the contract and also showing the actual wages paid to each of the employees,
which record shall be open at all reasonable hours to the inspection of the Owner or
the Commissioner of Labor, State of Oklahoma.
The contractor further agrees that it (and contractor's subcontractors, if any) will not fail
or refuse to hire or discharge any individual, or otherwise discriminate against any
individual with respect to this compensation, terms, conditions, or privileges of
employment, because of such individual's race, color, religion, sex, age or national
origin, and further agrees that it will not (nor will its subcontractors, if any) limit segregate
or classify its employees in any way which would deprive or tend to deprive any
individual of employment opportunities or otherwise adversely affect his /her status as
an employee, because of such individual's race, color, religion, sex, age, physical
handicap or national origin. Contractor further agrees with the Owner that this
contract may be terminated by the Owner in the event there shall be a violation of any
of the provisions of this paragraph, upon notice in writing given, and all monies to
become due pursuant to any other provisions of this contract from the date of
termination shall thereafter be forfeited the contractor being entitled only to monies
expended and services performed up to and including the date of termination.
8.5 - INSURANCE: The Contractor will be required to carry such compensation and
public liability insurance as may be required under the laws of the State of Oklahoma.
The contractor (and any subcontractors) shall carry and keep in force during this
contract, policies of public liability insurance, including any contractual liability
assumed under this contract, in the minimum amounts set forth below, and workmen's
compensation and employer's liability insurance in the amounts required by law. The
contractor shall also furnish an Owner's Protective Policy in the some amounts with the
Owner as the named insured, issued by the some insurance company as the issuer of
Contractor's Liability Coverage.
Public Liability, other than automobile
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each person $ 100,000.00
Property Damage, each occurrence $ 100,000.00
Automobiles and Trucks: Owned, Hired and Non - owned:
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each accident $ 100,000.00
The policy shall provide a clause stating that it cannot be canceled by the insurer
without the insurer first giving the Owner ten (10) day written notice of cancellation. The
contractor shall furnish the Owner an original and duplicate certificate of insurance at
the time contracts are prepared.
8.6 - PRELIMINARY MATTERS: Before starting construction, the Contractor shall carefully
study and compare the Project Documents and check and verify pertinent figures
therein and all applicable field measurements. Contractor shall promptly report in
writing to the Department any conflict, error, ambiguity, or discrepancy which the
Contractor may discover and shall obtain written interpretation or clarification from the
Department before proceeding with any work affected thereby.
With 10 days after the Notice to Proceed, the Contractor shall submit to the
Department for its timely review:
1. A preliminary progress schedule indicating the times (number of days or dates)
for starting and completing the various stages of the Work, including any
Milestones specified in the Project Documents;
2. A preliminary schedule of Shop Drawings and Sample submittals which will list
each required submittal and the times for submitting, reviewing, and
processing such submittal; and
3. A preliminary schedule of values for all the Work which includes quantities and
prices of items which, when added together, equal the Contract Price and
subdivides the Work into component parts in sufficient detail to serve as the
basis for progress payment during performance of the Work. Such prices will
include an appropriate amount of overhead and profit applicable to each
item of Work.
8.7 - PRECONSTRUCTION CONFERENCE: Within 20 days from Notice to Proceed, but
before any Work at the site is started, a conference attended by the Contractor,
Department, and others as appropriate will be held to establish a working
understanding among the parties as to the Work and to discuss the schedules,
procedures for handling Shop Drawings and other submittals, processing applications
for payment and maintaining required records. At the present time, the OWNER has not
set aside a particular area to store materials and heavy equipment. At the pre -
construction conference, specific locations will be presented by the Contractor for
approval by the Department.
SCOPE OF WORK
8.8 - INTENT OF CONTRACT: The intent of the contract is to provide for the construction
and completion in every detail of the work described. The contractor shall furnish all
labor, materials, equipment, tools, transportation, and supplies required to complete
the work in accordance with the plans, specifications, and terms of the contract. There
will be a pre- construction conference at a time specified to the Contractor after Notice
of Award.
8.9 - ALTERATION OF PLANS OR CHARACTER OF WORK: The Owner reserves the right to
make at any time during the progress of the work, such increases or decreases in
quantities an such alterations in the details of construction, including alterations in the
grade or alignment of the road or structure or both, as may be found to be necessary
or desirable. Such increases or decreases and alterations shall not invalidate the
contract nor release the surety, and the contractor agrees to accept the work as
altered, the same as if it had been a part of the original contract.
All claims, disputes and other matters in question between Owner and Contractor
arising out of, or relating to, the Project Documents or the breach thereof are not
subject to arbitration. The Owner will be the sole judge in all claims and disputes.
8.10 - EXTRA WORK: The contractor shall perform unforeseen work, for which there is no
price included in the contract, whenever it is deemed necessary or desirable in order to
complete fully the work as contemplated. Such work shall be performed in
accordance with the specifications as directed in writing by the Department, and will
be paid for as provided under extra or force account work.
8.11 - MAINTENANCE OF TRAFFIC: The project, while undergoing improvements, shall be
kept open to all traffic by the contractor unless approved otherwise in writing by the
Department. Temporary traffic control devices shall be furnished and maintained by
the contractor. Methods of traffic control, including a traffic control plan, shall be
submitted by the Contractor for approval before construction activities begin. All traffic
control devices shall conform to the most recent Manual for Uniform Traffic Control
Devices (MUTCD).
8.12 - REMOVAL AND DISPOSAL OF STRUCTURES AND OBSTRUCTIONS: All materials,
structures, or obstructions found on the project which are not to remain in place or
which are not to be used in the new construction shall be carefully dismantled and
salvageable materials stored in accessible locations as directed by the Department.
Unless specified on the plans or in the proposal, this work will not be paid for separately
but will be included in the price bid for other items. Unless otherwise shown, materials
not considered salvageable for use by the Owner or not incorporated in the work shall
become the property of the contractor, and shall be removed from the work site in a
timely manner and disposed of by him /her.
8.13 - SITE MAINTENANCE: The work site shall be kept free from construction debris. At
the end of each work shift, the site shall be policed for objectionable debris which
could be deposited off site by wind or storm runoff. Other materials for use in the
construction of the project shall be maintained in orderly storage and protected from
elements which could hinder incorporation into the work.
8.14 - CONTROL OF STORM RUNOFF: The contractor shall take preventive measures to
minimize polluted runoff from the work site. Pollution includes, but is not limited to, silt or
mud from disturbed area, construction debris, any petroleum products, or other
objectionable materials. The contractor shall correct immediately any violation of this
paragraph under current state and local ordinances. Failure to comply may result in
shut down of all work as directed by the Department.
8.15 - FINAL CLEAN UP: Upon completion of the work and before acceptance and final
payment will be made, the contractor shall remove from the right -of -way all machinery,
equipment, surplus and discarded materials, rubbish, temporary structures and stumps
or portions of trees. Contractor shall cut all brush and weeds within the limits of the
right -of -way and shall leave the project and borrow pits in a neat condition. Material,
cleared from the right -of -way will not be considered as having been disposed of
satisfactorily. The contractor shall leave any areas or slopes, where any work is
performed, in a neat and workmanlike condition. Contractor shall repair at their own
expense and to the satisfaction of the Department, any areas, slopes, or turfing that
have been damaged by the Contractor operations.
CKO]Nl;101I[O73't' 013;4
8.16 - AUTHORITY OF THE CONTRACTOR: The Contractor shall supervise, inspect, and
direct the Work competently as efficiently devoting such attention thereto and
applying such skills and expertise as may be necessary to perform the Work in
accordance with the Project Documents. Contractor shall be responsible to see that
the completed Work complies accurately with the Project Documents.
8.17 - AUTHORITY OF THE DEPARTMENT: The Department's status during construction is to
assist the Owner in answering questions which may be brought forth by the Contractor
during construction. However, final decisions will be made by the Owner. The
Department will decide all questions which may arise as to the quality and
acceptability of materials furnished and work performed and as to the rate of progress
of the work; all questions which may arise as to the interpretation of the plans and
specifications; all questions as the acceptable fulfillment of the contract on the part of
the contractor. The Department will have the authority to suspend or change the
sequence of work wholly or in part due to the failure of the contractor to correct
conditions unsafe for the workmen or the general public; for failure to carry out
provisions of the contract; for failure to carry out orders; for such periods as deemed
necessary due to the unsuitable weather; for conditions considered unsuitable for
prosecution of the work or for any other condition or reason deemed to be in the public
interest. If the contractor ignores the authority of the Department, the Department may
withhold partial payments due the contractor upon due notice in writing.
Any notice to any Contractor from the Owner relative to any part of this Contract shall
be in writing and considered delivered and the service thereof completed, when said
notice is posted, by certified or registered mail, to the said Contractor at his /her last
given address, or delivered in person to said Contractor or his /her authorized
representative on the work.
8.18 - CONFORMITY WITH PLANS AND SPECIFICATIONS: All work performed and all
materials furnished shall be in reasonably close conformity with the lines, grades, cross
sections dimensions and material requirements, including tolerances, shown on the
plans or indicated in the specifications.
In the event the Department finds the materials or the finished product in which the
materials are used or the work performed are not in reasonably close conformity with
the plans and specifications and have resulted in an inferior or unsatisfactory product,
the work or materials shall be removed and replaced or otherwise corrected by and at
the expense of the contractor.
8.19 - COORDINATION OF PLANS SPECIFICATIONS SUPPLEMENTAL SPECIFICATIONS AND
SPECIAL PROVISIONS: These specifications, the supplemental specifications, the plans,
special provisions, and all supplementary documents are essential parts of the contract,
and a requirement occurring in one is as binding as though occurring in all. They are
intended to be complimentary and to describe and provide for a complete work.
The contractor shall take no advantage of any apparent error or omission in the plans
or specifications. In the event the contractor discovers such an error or omission, they
shall immediately notify the Department. The Department will then make such
corrections and interpretations as may be deemed necessary for fulfilling the intent of
the plans and specifications.
8.20 - COOPERATION BY CONTRACTOR: The contractor shall give the work the constant
attention necessary to facilitate the progress thereof, and shall cooperate with the
Department, his /her inspectors, and other contractors in every way possible.
The contractor shall have on the work at all times, as his /her agent, a competent
superintendent capable of reading and thoroughly understanding the plans and
specifications and thoroughly experienced in the type of work being performed, who
shall receive instructions from the Department or his /her authorized representatives. The
superintendent shall have full authority to execute order or directions of the
Department without delay, and to promptly supply such materials, equipment, tools,
labor, and incidentals as may be required. Such superintendence shall be furnished
irrespective of the amount of work sublet.
8.21 - PROTECTION OF PROPERTY: The protection of City, State and Government
monuments, street signs and other City property is of prime importance, and if the same
be damaged, destroyed, or removed, they shall be repaired, replaced, or paid for by
the contractor. Disturbance to this property must first be approved by the agency
which controls it.
At places where the contractor's operations are adjacent to the plant of railway,
telegraph, telephone, electric, gas water, sanitary sewers, or storm sewers, damage to
which might result in expense, loss, or inconvenience, work shall not be commenced
until all arrangements for relocation or revisions have been made.
The Contractor is responsible for locating all storm sewers, culverts, and buried
telephone or electrical conduits, fiber optic cables, cable tv, sanitary sewers, water
mains, and gas mains that might interfere with the construction of this project. The
contractor shall cooperate with the owners of any underground or overhead utility lines
in their removal and rearrangement operations in order that these operations may
progress in a reasonable manner and duplication or rearrangement work may be
reduced to a minimum and that services rendered by those parties will not be
unnecessarily interrupted. The revision and crossings of the various types of lines shall be
made as follows:
A. Storm sewers and culverts shall not be removed except as directed by the
Department.
B. All overhead and buried telephone and electrical conduits and gas mains to
be revised or crossed by the construction of this project shall be protected in
accordance with the directions of the utility company owning the conduits and /or
mains. The contractor shall notify the companies and obtain their permission before
making any crossing or revisions. In the event lines other than those shown on the
drawing are encountered, and in the opinion of the Department revision of the line is
necessary for the construction of the project, the contractor will be reimbursed for the
extra cost of the crossing or revision provided the utility can't fix the problem
themselves. Any overhead cables, buried cables, conduits or gas mains shown on
plans and damaged by the contractor shall be repaired, at his /her expense, to the
satisfaction of the Department and of the utility.
C. The contractor shall not remove any water or sanitary sewer lines except as
directed by the Department or as required by the drawing and specification, and shall
adequately brace and protect them from any damage during construction. Any
existing water main or sewer main or lateral damaged by the contractor's operations
will be repaired by the Owner's maintenance forces at the Contractor's expense. The
contractor shall notify the Owner immediately after damaging any pipe.
8.22 - COOPERATION BETWEEN CONTRACTORS: The Owner reserves the right at any
time to contract for and perform other or additional work on or near the work covered
by the contract.
When separate contracts are let within the limits of any one project, each contractor
shall conduct his /her work so as to minimize interference with the progress or
completion of the work being performed by other contractors. Contractors working on
the same project shall cooperate with each other as directed.
Each contractor involved shall assume liability, financial or otherwise, in connection with
his /her contract and shall protect and save harmless the Owner from any and all
damages or claims that may arise because of inconvenience, delay or loss
experienced by him /her because of the presence and operations of other contractors
working within the limits of the same project.
The contractor shall arrange his /her work and shall place and dispose of the materials
being used so as to minimize interference with the operations of the other contractors
within the limits of the some project. The Contractor shall join their work with that of the
others in acceptable manner and shall perform it in proper sequence to that of the
others.
8.23 - CONSTRUCTION STAKES, LINES AND GRADES: Unless otherwise shown on plans, the
Contractor will set vertical and horizontal controls provided by the Consultant or
Department or shown on the construction plans. It shall be the responsibility of the
contractor to confer with the Consultant or Department and satisfy himself /herself as to
the accuracy of the controls prior to the commencement of work.
It shall also be the responsibility of the contractor to protect and maintain those controls
and to replace immediately any or all controls should they be damaged or altered in
any manner.
From these vertical and horizontal controls, the contractor shall layout and stake the
project for construction in accordance to construction plans and in a manner that is
satisfactory to the Department prior to setting forms or batterboards. From these vertical
and horizontal controls, the contractor shall provide competent personnel to layout the
project in accordance to construction plans.
8.24 - INSPECTION OF WORK: Inspectors employed by the Department will be
authorized to inspect all work done and materials furnished. Such inspection may
extend to all or any part of the work and to the preparation, fabrication or
manufacture of the materials to be used.
All materials and each part or detail of the work shall be subject to inspection by the
Department. The Department shall be allowed access to all parts of the work and shall
be furnished with such information and assistance by the contractor as is required to
make a complete and detailed inspection.
If the Department requests it, the contractor, at any time before acceptance of the
work, shall remove or uncover such portions of the finished work as may be directed.
After examination, the contractor shall restore said portions of the work to the standard
required by the specifications. Should the work thus exposed or examined prove
acceptable, the uncovering, or removing, and the replacing of the covering or making
good of the parts removed will be paid for as extra work, but should the work so
exposed or examined prove unacceptable, the uncovering or removing, and the
replacing of covering or making good of the parts removed, will be at the contractor's
expense.
Any work done or materials used without inspection by the Owner's representative may
be ordered removed and replaced at the Contractor's expense. The Department must
be notified within twenty -four (24) hours before placement of any concrete, asphalt, or
pipe and an inspector must be present during these operations. The inspector will not
be authorized to issue instructions contrary to the plans and specifications, or to act as
foreman for the contractor.
8.25 - REMOVAL OF UNACCEPTABLE AND UNAUTHORIZED WORK: All work which does
not conform to the requirements of the contract will be considered as unacceptable.
Unacceptable work, whether the results of poor workmanship, use of defective
materials, damage through carelessness, or any other cause, shall be removed
immediately and replaced in an acceptable manner.
Work done contrary to the instructions of the Department, work done beyond the line
shown on the plans, or any extra work done without authority, will be considered as
unauthorized and will not be paid for under the provisions of the contract. Work so
done may be ordered removed or replaced at the contractor's expense.
Upon failure on the part of the contractor to comply with any order of the Department
made under the provisions of this article, the Department will have the authority to
cause unacceptable work to be remedied or removed and replaced and
unauthorized work to be removed and to deduct the costs from any monies due or to
become due to the contractor.
Any defects in workmanship or materials will be corrected by the CONTRACTOR at no
additional expense to the OWNER. Any and all adjustments called to the attention of
the CONTRACTOR by the OWNER will be corrected within a reasonable time. The term
"reasonable" will be interpreted as being within thirty (30) days or less, unless the OWNER
agrees to extend this schedule.
8.26 - LOAD RESTRICTIONS: The contractor shall comply with all legal load restrictions in
the hauling of materials on public roads beyond the limits of the project. A special
permit will not relieve the contractor of liability for damage which may result from the
moving of equipment.
The operation of equipment of such weight or so loaded as to cause damage to
structures or the roadway or to any other type of construction will not be permitted.
Hauling of materials over the base course or surface course under construction shall be
limited as directed. No loads will be permitted on a concrete pavement, base or
structure before the expiration of the curing period. The contractor shall be responsible
for all damage done by his /her hauling equipment.
8.27 - MAINTENANCE DURING CONSTRUCTION: The contractor shall maintain the work
during construction and until the project is accepted. This maintenance shall constitute
continuous and effective work prosecuted day by day, with adequate equipment and
forces to the end that the construction will be kept in satisfactory condition at all times.
All cost of maintenance work during construction and before the project is accepted
shall be included in the unit prices bid on the various pay items and the contractor will
not be paid an additional amount for such work.
8.28 - FAILURE TO MAINTAIN CONSTRUCTION: If the contractor, at any time, fails to
comply with the provisions of maintenance, the Department will immediately notify the
contractor of such non - compliance. If the contractor fails to remedy unsatisfactory
maintenance within 24 hours after receipt of such notice, the Department may
immediately proceed to maintain the project, and the entire cost of this maintenance
will be deducted from monies due or to become due the contractor on this contract.
8.29 - FINAL INSPECTION: Upon due notice from the contractor of presumptive
completion of the entire project, the Department will inspect with the contractor. If all
construction provided for and contemplated by the contract is found completed to
his /her satisfaction, that inspection shall constitute the final inspection.
If, however, the inspection discloses any work, in whole or in part, as being
unsatisfactory, the Department will give the contractor the necessary instructions for
correction of same, and the contractor shall immediately comply with and execute
such instructions. Upon correction of the work, another inspection will be made which
shall constitute the final inspection provided the work has been satisfactorily
completed.
CONTROL OF MATERIAL
8.30 - SOURCE OF SUPPLY AND QUALITY REQUIREMENTS: The materials used on the work
shall meet all quality requirements of the contract. In order to expedite the inspection
and testing of materials, the contractor shall notify the Department of his /her proposed
sources of materials prior to delivery. At the option of the Department, materials may
be approved at the source of supply before delivery is started. If it is found after trial
that sources of supply for previously approved materials do not produce specified
products, the contractor shall furnish materials from other sources.
8.31 - SAMPLES, TESTS, CITED SPECIFICATIONS: All materials will be inspected, tested and
accepted by the Department before incorporation in the work. Any work in which
untested and unaccepted materials are used without approval or written permission of
the Department shall be performed at the contractors risk and may be considered as
unacceptable and unauthorized.
All materials required to be tested by a private laboratory shall be approved by the
Department. Reports of such tests shall be forwarded to the Department.
8.32 - UNACCEPTABLE MATERIALS: All materials not conforming to the requirements of
the specification shall be considered as unacceptable and all such materials will be
rejected and shall be removed immediately from the site of the work unless otherwise
instructed by the Department. No rejected material, the defects of which have not
been corrected, shall be used until approval has been given.
LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC
8.33 - LAWS TO BE OBSERVED: The contractor shall keep fully informed of all Federal and
State laws, all local laws, ordinances, and regulations and all orders and decrees of
bodies or tribunals having any jurisdiction or authority, which in any manner may affect
those engaged or employed on the work, or which in any way affect the conduct of
the work. The Contractor shall at all times observe and comply With all such laws,
ordinances, regulations, orders and decrees; and shall protect and indemnify the
Owner and its representatives against any claim or liability arising from or based on the
violation of any such law, ordinance, regulations, order, or decree, whether by
himself /herself or his /her employees.
8.34 - PATENTED DEVICES, MATERIALS AND PROCESSES: If the contractor employs any
design, device, material, or process covered by letters of patent or copyright, they shall
provide for such use by suitable legal agreement with the patentee or owner. The
contractor and the surety shall indemnify and save harmless the Owner, any affected
third party from any and all claims for infringement by reason of the use of any such
patented design, device, material, or process, or any trademark or copyright, and shall
indemnify the Owner for any costs, expenses, and damages which it may be obliged to
pay by reason of any infringement, at any time during the prosecution or after the
completion of the work.
8.35 - PUBLIC CONVENIENCE AND SAFETY: The contractor shall comply with all
applicable Federal, State, and local laws governing safety, health and sanitation. The
contractor shall provide all safeguards, safety devices and protective equipment and
take any other needed actions, on his /her own responsibility or as the Department may
determine, reasonably necessary to protect property in connection with the
performance of the work covered by the contract.
Materials stored upon the roadway shall be so placed and the work shall, at all times,
be so conducted as to cause no greater obstruction to the traveling public than is
considered necessary by the Department.
8.36 - USE OF EXPLOSIVES: When the use of explosives is necessary for the prosecution of
the work, the contractor shall exercise the utmost care not to endanger life or property,
including new work. The contractor shall be responsible for all damage resulting from
the use of explosives.
In handling explosives used during the construction of the project, the contractor shall
adhere to all Federal and State laws and City ordinances regulating the purchase,
transportation, storage, handling and use of such explosives. No blasting shall be done
without the approval of the Department.
8.37 - CONTRACTOR'S RESPONSIBILITY FOR WORK: The performance of the contract and
the work, as well as the full dollar amount of the contract, is at the risk of the contractor.
The contractor shall take all responsibility of the work, and shall bear all losses from any
cause whatsoever, including, but not limited to, losses resulting because of the amount
or character of the work, or because the nature of the land in or on which the work is
done is different from what is assumed or expected, or on account of the weather,
floods, fire, windstorm, or other actions of the elements, or any cause or causes
whatsoever for which the Owner is not responsible.
If the work or any part or parts thereof is destroyed or damaged from any of the
aforesaid causes prior to Owner's final acceptance of same, the contractor, at
contractor's expense, shall restore the same or remedy the damage.
The Consultant or Department will provide necessary datum to begin construction,
however, it shall be the responsibility of the Contractor to provide all grade stakes, etc.
along with any surveying needed to produce a finished product. The Contractor will be
responsible for supplying copies of all field notes gathered in determining grades, etc.
during the construction of this project.
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8.38 - ASSIGNMENT AND SUBLETTING OF CONTRACT:
A. The contractor shall give his /her personal attention to the fulfillment of this
contract, and shall not let, assign, or transfer it or his /his right, title, or interest in or to the
same or any part thereof, by attorney or otherwise, or sublet any part of the work to any
other person without the previous consent of the Owner in writing.
B. Should any subcontractor fail to perform in a satisfactory manner the work
undertaken by him /her, his /her subcontract shall be immediately terminated by the
contractor upon notice from the Owner. The contractor shall be as fully responsible to
the Owner for the acts and omissions of persons directly employed by them, as (s)he is
for the acts and omissions of persons directly employed by him /her. Nothing contained
in these Project Documents shall create any contractual relationship between any
subcontractor and the Owner.
8.39 - TIME AND PROGRESS:
A. The work shall be commenced on or after the date of the Notice to Proceed
from the Owner. The contractor agrees that the work shall be prosecuted regularly,
diligently, and uninterruptedly at a uniform rate of progress so as to insure completion
within the number of days stated in the Bid Proposal. It is expressly understood and
agreed that the said time for the completion of the work described herein is a
reasonable time for the completion of the same.
B. The contractor is required to furnish the Department with progress schedules,
in a format approved by the Department, setting forth in detail the procedure (s)he
proposes to follow, and giving the dates on which (s)he expects to start and to
complete separate portions of the work. If at any time, in the opinion of the
Department, proper progress is not being maintained, such changes shall be made in
the schedule of operations which will satisfy the Department that the work will be
completed within the period stated in the proposal.
C. Except as otherwise required for the safety or protection of persons or the
Work or property at the site or adjacent thereto, and except as otherwise stated in the
Project Documents, all Work shall be performed during regular working hours, and the
Contractor will not permit overtime work or the performance of Work on Saturday,
Sunday, or any legal holiday without the Owner's written consent (which will not be
unreasonably withheld) given after prior written notice to the Engineer. The Contractor
is to compensate the Owner for any charges incurred by the Owner for the inspection
of the Work outside regular business hours.
D. If the contractor shall fail to complete the work within the specified, then the
contractor agrees to pay to the Owner, not as penalty, but as liquidated damages for
such breach of contract, the sum specified in the Agreement for each day of failure to
complete the work after the specified time set forth in the Bid Proposal. The said
amount is fixed and agreed upon because of the impracticability and extreme
difficulty of fixing and ascertaining the actual damage the Owner would in such event
sustain.
E. It is further agreed that time is of the essence of each and every portion of
this contract and the specifications wherein a definite and certain time is fixed for the
performance of any act whatsoever; and where under the contract an allowance of
additional time for the completion of any work is made, the new time fixed by such
extension shall be of the essence of this contract.
F. Should the contractor be delayed in the final completion of the work by any
act or neglect of the Owner or Consultant, or of any employees of either, or by strikes,
injunctions, fire, or other cause or causes outside of and beyond the control of the
contractor and which, in the opinion of the Department, could have been neither
anticipated nor avoided, then an extension of time sufficient to compensate for the
delay, as determined by the Department, shall be granted by the Owner, provided,
however, that the contractor shall give the Owner and the Department notice in writing
of the cause of the delay in each case within ten (10) days after the delay.
G. Time extensions may be granted for unusually inclement weather occurring
more often than anticipated at the project location during any given month.
Anticipated weather delays (days) included in the contract period at time of award
are based on the following:
Monthly Anticipated Adverse Weather Delay
Work Days Based on Five (5) Day Work Week
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
10 6 8 6 6 4 3 3 6 5 3 6
The contractor's progress schedule must include these anticipated adverse weather
delays in all weather - dependent activities. Time extensions to the contract period will
be granted only under the following conditions.
The delay has been documented with Owner in a timely manner and
Owner agrees that the delay actually occurred, and
2. The delay affects work in progress and actually causes a delay in
project performance.
H. Extensions of time will not be granted for delays caused by inadequate or
insufficient construction force or the failure of the contractor to place orders for
equipment or materials a sufficient time in advance to insure delivery when needed.
Any extension of time by the Owner shall not release the contractor and surety herein
from the payment of liquidated damages for a period of time not included in the
original contract or the time extension as herein provided.
I. Failure to complete project within specified time, as set forth in this contract,
may be grounds for disqualification for future consideration for contracts with the City
of Owasso.
8.40 - CHARACTER OF WORKERS, METHODS AND EQUIPMENT: The contractor shall at all
times employ sufficient labor and equipment for prosecuting the several classes of work
to full completion in the manner and time required by these specifications.
All workers shall have sufficient skill and experience to perform properly the work
assigned to them. Workers engaged in special work or skilled work shall have sufficient
experiences in such work and in the operation of the equipment required to perform all
work properly and satisfactorily.
Any person employed by the contractor or by any subcontractor who does not perform
his /her work in a proper and skillful manner or is intemperate or disorderly shall, at the
written request of the Department, be removed forthwith by the contractor or
subcontractor employing such person, and shall not be employed again in any portion
of the work without the approval of the Department.
Should the contractor fail to remove such person or persons as required above, or fail to
furnish suitable and sufficient personnel for the proper prosecution of the work, the
Department may suspend the work by written notice until such orders are complied
with.
8.41 - LIMITATION OF OPERATIONS: The contractor shall conduct the work at all times in
such a manner and sequence to the satisfaction of the Department. (S)he shall not
open up work to the prejudice or detriment of work already started. The Department
may require the contractor to finish a section on which work is in progress before work is
started on any additional sections if the opening of such section is in the public interest
or welfare.
8.42 - CONTRACTOR'S RIGHT OF PROTEST: If the contractor considers any work
demanded of him /her to be outside the requirements of the contract, or considers any
record or ruling of the Department to be unfair, (s)he shall, immediately upon such work
being demanded or such record or ruling being made, ask for written instructions or
decisions, whereupon (s)he shall proceed without delay to perform the work or to
conform to the record or ruling. Within ten (10) days after the date of receipt of written
instructions or decisions, (s)he shall file a written protest with the Department, stating
clearly and in detail the basis of his /her objections. Except for such protest and
objections as are made of record in the manner herein specified and within the time
stated, the records, rulings, instructions, or decision of the Department shall be final and
conclusive.
8.42 - RIGHT OF OWNER TO TERMINATE CONTRACT: If the work to be done under this
contract shall be abandoned by the contractor, or if this contract shall be assigned by
him /her otherwise than as herein provided, or if the contractor should be adjudged as
bankrupt, or if a general assignment of his /her assets be made for the benefit of his
creditors, or a receiver should be appointed for the contractor or any of his /her
property; or if at any time the Department shall certify in writing that the performance
of the work under this contract is being unnecessarily delayed, or that the contractor is
willfully violating any of the conditions or covenants of this contract or the specifications
therefore, or that (s)he is executing the same in bad faith or otherwise not in
accordance with the terms of this contract; or if the work be not substantially
completed within the time named for its completion, or within the time to which such
completion date may be extended then the Owner may serve written notice upon the
contractor and his /her surety of said Owner's intention to terminate this contract, and
unless within five (5) days after the serving of such notice upon the contractor a
satisfactory arrangement is made for the continuance thereof, this contract shall cease
and terminate. In the event of such termination, the Owner shall immediately serve
notice thereof upon the surety and contractor, and the surety shall have the right to
take over and complete the work, provided, however, that if the surety does not
commence performance thereof within thirty (30) days from the date of said notice of
termination, the Owner may take over the work and prosecute same to completion, by
contract, or otherwise for the account and at the expense of the contractor; and the
contractor and his /her surety shall be liable to the Owner for any and all cost sustained
by the Owner by reason of such prosecution and completion. In such event the Owner
may take possession of, and utilize in completing the work, all such materials,
equipment, tools and plant as may be on the site of the work and necessary therefore.
8.44 - FINAL ACCEPTANCE: It shall be the duty of the Department to determine when
the work is completed and the contract fulfilled, and to recommend its acceptance by
the Owner. The work therein specified to be performed shall not be considered finally
accepted until all the work has been accepted by the City of Owasso.
MEASUREMENT AND PAYMENT
8.45 - METHOD OF MEASUREMENT AND BASIS OF PAYMENT FOR ITEMS OF WORK: The
contractor shall be paid for all work performed under the contract based on the
Department's computations of as -built quantities and the contractor's unit price or lump
sum per bid item. This payment shall be full compensation for furnishing all supplies,
materials, tools, equipment, transportation, and labor required to do the work; for all loss
or damage, because of the nature of the work, from the action of the elements or from
any unforeseen obstruction or difficulty which may be encountered in the prosecution
of the work, and for which payment is not specifically provided; for all expenses
incurred by or because of any suspension or discontinuance of all or any part of the
work; and for well and faithfully completing the work according to the Project
Documents and the requirements of the Department.
8.46 - PAYMENTS: If the work is progressing in a satisfactory manner the Contractor shall
prepare an estimate for partial payment per EXHIBIT 'B" deadlines of the work
completed, provided said payment is not less than $1,000.00. An estimate for partial
payment shall include items actually incorporated in the work. The Owner will retain
ten percent (10 %) of the amount due until in excess of fifty percent (50 %) of the
contract has been completed. At that time, Owner shall pay an amount sufficient to
increase total payments to ninety -five (95 %) of the contract price until the final
completion and acceptance of all work included in this contract. Partial payment
does not constitute acceptance of that portion of the work.
Owner has complete responsibility for payment review and approval during
construction. The Contractor's application for progress payments will be made on the
form presented as Exhibit "A" of the Agreement and they will be submitted in
accordance with the payment schedule presented as Exhibit "B" of the Agreement.
When the work has been completed, the Department shall carefully measure and
determine the as -built quantities of each class of work as shown in the schedule of bid
items and such extra work performed by order of the Department. The aggregate cost
of the work done and the materials furnished shall constitute the amount due for the
completed work. All prior estimates and payments shall be subject to correction in the
final estimate and payment.
8.47 - EXTRA WORK:
A. When and as ordered in writing by the Department, the contractor shall do
any work or furnish any materials which cannot reasonably be classified under any of
the items of the contract but which may be found necessary in order to carry out and
complete more fully the work herein agreed to be done and performed; and the
contractor hereby agrees to accept, as full compensation for such extra work, lump
sums or unit prices agreed upon in writing before said work is commenced.
B. Whenever, in the judgment of the Department, it is impracticable because of
the nature of the work or for any other reason to agree upon lump sums or unit prices,
the extra work and materials shall be paid for at actual necessary cost as determined
by the Department, plus fifteen percent (15 %), which fifteen percent (15 %) is hereby
understood and agreed to include all cost of general superintendence, general
expense, overhead, and profit. The actual necessary cost will include expenditures for
material, labor, foremen, insurance, bond premiums, social security, and supplies
furnished by the contractor, and a rental allowance for equipment, where required, to
be agreed upon in writing before the work is begun, but will, in no case, include any
allowance for office expense, general superintendence or other general expense.
C. The contractor shall, on or before the tenth day of the month succeeding
that in which any extra work shall have been performed, file with the Department an
account giving the itemized cost of such extra work, and shall give the Department
access to all accounts, bills, and vouchers relating thereto. In case the contractor fails
to file, within the time above mentioned, such accounts for extra work, (s)he will be
deemed to have performed such extra work without charge and shall be entitled to no
compensation therefore.
D. The contractor shall file with the Department, certified lists in duplicate, of any
equipment and the schedule of pay rates for common and semi - skilled labor and
operators of various classes which are intended to be used in performing the work
covered by this contract. These rates shall be subject to approval of the Department
for computation of extra work as mentioned above, however, if the contractor fails to
file these lists with the Department prior to starting any work covered by contract, then
the Department's computations shall be based on average wages and rates paid on
City work.
8.48 - PAYMENT OR ACCEPTANCE NOT A WAIVER BY OWNER: Neither acceptance by
the Owner or the Department, or any employee of either, nor any order by the Owner
for payment of money, or the payment thereof, nor any taking of possession by Owner,
nor the granting of any extension of time, shall operate as a waiver of any rights or
powers of Owner hereunder, and in the event that after the work hereunder has been
accepted and final payment made, it should be discovered that any part of this
contract has not been fully performed or has been done in a faulty or improper
manner, the contractor shall immediately remedy such defect, or in the event of
neglect to do so within a reasonable time after notice thereof, shall be liable for the
damage caused thereby, as Owner may elect. The acceptance of the work or final
payment therefore shall be no bar to suit against the contractor or surety, or both.
8.49 - CONTRACTOR'S OBLIGATION AFTER ACCEPTANCE: Contractor further agrees
without cost other than is specially provided for in this contract, at any and all times
during the guaranty period following the completion and final acceptance of the work
embraced in this contract, without notice from Owner, to refill all trenches or ditches
that may sink or settle; and to repair all breaks or failures that may occur in the
construction work due to defective material or workmanship; and to indemnify, save
harmless and defend Owner from any and all suits and actions of every description
brought against the Owner for, or on account of injuries or damages alleged to have
been received or sustained by any party or parties by reason of, or arising out of the
failure of contractor to refill all trenches or ditches; and to repair all breaks or failures of
said construction work, which said injuries or damages are alleged to have been
received during the guaranty period from the final acceptance of the work hereunder;
and to pay any and all judgments that might be rendered against the Owner in any
suits and actions, together with such expenses or attorney's fees expended or incurred
by the Owner in the defense thereof.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER.
All portions of the Project Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on September 5, 2023.
OWNER:
9A
Kelly Lewis, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM & CONTENT:
Julie Lombardi, City Attorney
Address for giving notices:
CONTRACTOR:
By
(SEAL)
Title
sd
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E., City Engineer
SUBJECT: Agreement for Engineering Services for Miscellaneous Stormwater and Erosion
Control Engineering Projects
DATE: August 31, 2023
BACKGROUND:
For many years, the City of Owasso's rapid development has been monitored by the City
Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial
properties throughout the City to make sure streets, storm water conveyance systems, and water
and sewer lines are designed and constructed to City standards.
Stormwater detention and erosion control are critical aspects of development within the City of
Owasso. With the constantly changing regulations, an annual contract with a consulting firm
specializing in stormwater management was established in 2007 to review stormwater plans in
order to protect the interests of the City. The consultant works on an "as needed" basis and
charges are based on an hourly rate schedule. The City Engineer's office determines plans that
can be reviewed "in- house" and those that need analysis by the expert consultant.
Since 2007, a firm has been retained annually on a contractual basis to provide these services
for the fiscal year.. Engineering selection for these services has been quality based with emphasis
on past performance. Meshek & Associates, LLC, performed these services in 2007, and from
2009 to present. The Benham Companies provided these services in 2008.
With the expiration of the existing agreement, the annual contract to retain Meshek &
Associates, LLC, for the miscellaneous stormwater and erosion control engineering projects for FY
2023 -2024 is recommended for consideration. If approved, the expiration date will be June 30,
2024.
FUNDING:
Funding for engineering services is included in the Stormwater Fund Budget.
RECOMMENDATION:
Staff recommends approval of the Agreement for Engineering Services with Meshek &
Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization
to execute the agreement.
ATTACHMENT:
Agreement for Engineering Services — Miscellaneous Stormwater and Erosion Control
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
THIS AGREEMENT, made and entered into this 5th day of September, 2023 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to analyze various stormwater or erosion control issues for
existing infrastructure, to review existing ordinances for possible revision, to provide
stormwater reviews of development projects and to assist the City in general stormwater
review or design services, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2023 -2024
Stormwater Management Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
PAGE 1 OF 13
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
PAGE 2 OF 13
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers
and employees harmless from and against damages, losses and judgments
arising from claims by third parties, including reasonable attorneys' fees and
expenses recoverable under applicable law, but only to the extent they are
caused by the negligent acts or omissions of the ENGINEER, its employees
and its consultants in the performance of professional services under this
Agreement. The ENGINEER's duty to indemnify the CITY under this
provision shall be limited to the available proceeds of insurance coverage.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractors general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
PAGE 3 OF 13
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
12.2. ENGINEER shall furnish CITY updated certificates of insurance upon
request at anytime throughout the duration of the contract.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, LLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Chris Duncan, PE, CFM
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
PAGE 4 OF 13
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY, If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the
Consultant, this contract may be extended for three (3) successive, one (1) year terms
if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate
changes from the consultant and maximum contract are subject to change. T11is
extention is the first extention of a maximum of three (3) extentions.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Chris Duncan as Project Manager for the PROJECT'. ENGINEER agrees
PAGE 5 OF 13
that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
Meshek & Associates, LLC
(��, wl"C�-
Chris Duncan, PE, CFM
Date 08/10/2023
CITY OF OWASSO, OKLAHOMA
Juliann M. Stevens, City Clerk Kelly Lewis, Mayor
Date 9/5/2023
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
PAGE 6 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Review of hydrology and hydraulic reports and studies for development projects;
2. Assistance in the development of policies and ordinances related to stormwater, erosion
control or the Municipal Separate Stormsewer System (MS -4);
3. Specific assignments related to hydrology and hydraulics that may arise with regard to
existing installed infrastructure or proposed development projects;
4. Review of hydrology and hydraulic reports for developments as they relate to the City
of Owasso Master Drainage Plan;
5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and
6. Any other Stormwater or erosion control issues that the City requests assistance.
PAGE 7 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the City of Owasso design
criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
B.1.a) Provide miscellaneous stormwater engineering review of development
projects as directed by the City. The work will include:
B.1.a) 1. General review of engineering plans and reports for
compliance with City criteria and policies.
B.1.a) 2. If specifically directed by the CITY, to model a proposed
development or other infrastructure project in the applicable
HEC -HMS and HEC -RAS watershed model for the City of
Owasso.
B.1.b) Provide analysis and conceptual design of stormwater or erosion control
improvements, when directed individually by the City. The work will
generally include the following elements:
B.1.b) 1. Preparation of detailed hydrologic and hydraulic models of
localized areas.
B.1.b) 2.
Preparation of conceptual plans to deal with the flooding
problems.
B.1.b) 3.
Prepare of conceptual cost estimates for budget purposes.
B.l.b) 4.
Preparation of a letter report documenting findings.
B.1.b) 5.
Review of existing city ordinances or preparation of new city
ordinances addressing stormwater or erosion control issues.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 worts, Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing'.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon actual hours or work, invoiced according the Rate Schedule provided
in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by
such documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Fifty Thousand Dollars and no cents
($50,000.00) which amount shall not be exceeded without further written
authorization by CITY.
D.2 Subconsultants and Other Professional Associates. Services of subcontractors
and other consultants shall be compensated for at actual cost Use of sub -
consultants shall be authorized in advance by CITY.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
D.6 Conditions of Payment.
D.6.1 Payments shall be made based on actual hours worked using the rates in
ATTACHMENT E and expenses incurred as indicated within this
AGREEMENT and shall be due and owing within thirty days of
ENGINEER'S submittal of his progress payment invoices.
PAGE 10 OF 13
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
PAGE 11 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
2023 Billing Rate Sheet
Attachment E
PAGE 12 OF 13
Project Principal II
$
325.00
GIS Project Principal
$
230.00
Project Principal 1
$
290.00
GIS Project Manager II
$
215.00
Project Manager 11
$
260.00
GIS Project Manager 1
$
165.00
Project Manager 1
$
175.00
GIS Specialist II
$
135.00
Project Engineer 11
$
165.00
GIS Specialist 1
$
105.00
Project Engineer 1
$
130.00
GIS Analyst
$
95.00
Engineering Intern
$
110.00
GIS Technician
$
80.00
Engineering Technician II
$
125.00
GPS Feld Technician
$
80.00
Engineering Technician 1
$
90.00
ROW Project Manager 11
$
210.00
CAD Designer
$
100.00
ROW Project Manager 1
$
170.00
3 Man Survey Crew
$
315.00
Assistant ROW Project Manager
$
130.00
2 Man Survey Crew
$
215.00
Acquisition/Relocation Agent
$
100.00
Survey CAD Technician
$
90.00
Real Estate Trainee
$
85.00
Survey Crew Chief 1
$
100.00
Planning/Grant Project Manager 11
$
165.00
Survey Crew Chief II
$
130.00
Planning /Grant Project Manager 1
$
140.00
Survey Crew Technician
$
85.00 IPlanner
11
$
115.00
Survey Project Manager
$
200.00
Planner 1
$
105.00
LiDAR Survey Crew
$
250.00 IContract
Administrator
$
190.00
LiDAR Data Specialist
$
130.00 lAdministrat
ive
$
105.00
Mileage
Billed at Current IRS Rate
Per Diem
Billed at Current IRS Rate
Per Diem
Billed at Current GSA Rate
8 -1/2 "x11" print
$
$
$
$
$
$
0.15
0.20
0.30
3.00
6.00
9.00
Billed per page printed
8 -1 /2 "x14" print
11 "x17" p rint
Black and White Plots
Color Plot
Mylars 1
Outside Direct Project Expenses
Passthrough at Cost
Subconsultant Services
Cost plus 5% management fee
PAGE 12 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Schedule
Attachment F
F. SCHEDULE. The schedule for engineering services for the fiscal year 2023 -2024
PROJECT is provided as follows:
F.1. Notice to Proceed: July 1, 2023 (or when Agreement is fully executed)
F.2. Contract Expiration: June 30, 2024
F.3. Project reviews shall be completed in 10 working days by ENGINEER
F.4. Schedule for other assignments to be established at the time assignment is
made to ENGINEER.
PAGE 13 OF 13
CITY OF OWASSO
GENERALFUND
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING 08112/23
Department Payroll Expenses Total Expenses
105 Municipal Court
6,677.01
10,441.01
110 Managerial
28,470.61
39,062.35
120 Finance
20,364.53
31,502.40
130 Human Resources
12,222.38
18,883.22
160 Community Development
21,709.01
32,667.39
170 Engineering
22,615.46
34,667.71
175 Information Systems
20,508.26
29,397.91
181 Building Maintenance
13,424.01
19,949.96
190 Cemetery
1,382.40
3,008.41
201 Police Grant Overtime
2,665.34
2,701.00
215 Central Dispatch
2,843.92
4,213.64
221 Animal Control
5,611.28
8,005.42
280 Emergency Preparedness
2,692.70
3,735.78
370 Stormwater /ROW Maint.
8,910.21
13,824.41
515 Park Maintenance
11,989.53
18,508.92
520 Culture /Recreation
9,882.07
15,767.53
550 Community- Senior Center
8,901.88
11,612.29
580 Historical Museum
894.40
998.59
720 Strong Neighborhood
419.84
513.57
General Fund Total
202,184.84
299,461.51
185 Vehicle Maintenance Fund Total 12 835.78 21,361.73
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 29 491.12 43 677.07
250 Fire Fund 37 Total 238,306.11 359,383.70
201 Police Fund 38 Total 235,963.70 347 084.57
300 Streets Fund 39 Total 18,102.92 31,121.08
370 Stormwater Fund 27 Total 5,965.93 9,895.79
150 Worker's Compensation Total 3,416.58 4,041.78
720 Strong Neighborhoods Total 4,682.02 6,666.20
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/26/23
Department Payroll Expenses Total Expenses
105
Municipal Court
7,002.29
10,770.41
110
Managerial
28,380.62
38,965.50
120
Finance
20,314.52
31,448.55
130
Human Resources
12,162.39
18,818.67
160
Community Development
21,711.70
32,670.65
170
Engineering
22,704.55
34,770.68
175
Information Systems
20,333.26
29,198.47
181
Building Maintenance
13,462.20
19,983.30
190
Cemetery
1,848.96
3,559.39
201
Police Grant Overtime
2,398.25
2,430.19
215
Central Dispatch
2,843.92
4,213.64
221
Animal Control
6,386.62
8,878.98
280
Emergency Preparedness
2,852.70
3,928.60
370
Stormwater /ROW Maint.
9,287.55
13,515.09
515
Park Maintenance
11,292.53
17,731.73
520
Culture /Recreation
9,793.83
15,669.74
550
Community- Senior Center
9,078.34
11,802.42
580
Historical Museum
894.40
998.59
720
Strong Neighborhood
422.53
516.82
General Fund Total
203,171.16
299,871.42
185 Vehicle Maintenance Fund Total 12,895.68 21.424.71
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 27,839.54 41 738.96
250 Fire Fund 37 Total 238,149.40 361,927.71
201 Police Fund 38 Total 237,042.32 348,715.11
300 Streets Fund 39 Total 23,789.28 39,120.94
370 Stormwater Fund 27 Total 7,409.06 12,079.60
150 Worker's Compensation Total 4,960.08 5,867.63
720 Strong Neighborhoods Total 4,662.41 6,645.77
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8130
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP ADMIN FEES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
43,385.41
52,637.84
51,266.66
22,968.05
100,052.35
13,137.20
103,935.84
387,383.35
6,749.80
8,583.41
7,901.69
23,234.90
1,413.03
87.80
1,500.83
412,119.08
Scott A. Thompson �� OKLAHOMA P �� '` Kevin Stitt
Executive Director l I- Environmental Governor
40® Quality
August 10, 2023
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055 -0180
Re: Permit No. SL000072230511
Sanitary Sewer to Serve the Villas at Cypress Crossing Apartments
Facility No. S -21310
Dear Mr. Stevens:
Enclosed is Permit No. SL000072230511 for the construction of 774 linear feet of ten (10) inch PVC, 3,931
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Villas at Cypress
Crossing Apartments, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on August 10, 2023. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files,
Respectfully,
�� "K-µ7 ►I
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
r1: 1j
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Dan E. Tanner, P.E., Tanner Consulting, LLC
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 -OFFICE: 405 - 702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
m
Scott A. Thompson
=1, OKLAHOMA Kevin Stitt
�
Executive Director Environmental Governor
Quality
PERMIT No. SL000072230511
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
August 10, 2023
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 774
linear feet of ten (10) inch PVC, 3,931 linear feet of eight (8) inch PVC sanitary sewer line and all
appurtenances to serve the Villas at Cypress Crossing Apartments, located in Section 16, T -21 -N, R -14 -E,
Tulsa County, Oklahoma, in accordance with the plans approved August 10, 2023.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 , OFFICE: 405- 702 -0100
STATE OF OKLAHOMA -OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OKGOV
Scott A. Thompson i OKLAHOMA Kevin Stitt
►
Executive Director' Environmental Governor
�a Quality
PERMIT No. SL000072230511
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
9) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
10) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
12) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
13) That all manholes shall be constructed in accordance with the standards for Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 54(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 -
4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 731D2. OFFICE: 405- 702-0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson 4 OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
August 10, 2023
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055 -0180
Re: Permit No. WL000072230510
Waterline to Serve the Villas at Cypress Crossing Apartments
Facility No. 3007218
Dear Mr. Stevens:
Enclosed is Permit No. WL000072230510 for the construction of 3,512 linear feet of eight (8) inch PVC
potable water line and all appurtenances to serve the Waterline to serve the Villas at Cypress Crossing
Apartments, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on August 10, 2023. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
r
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
r._G u.
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Dan E. Tanner, P.E., Tanner Consulting, LLC
707N. ROBINSON ST, OKLAHOMA CITY, OK 73102. OFFICE: 405702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. WL000072230510
WATER LINES
FACILITY No. 3007218
August 10, 2023
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 3,512
linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Waterline to serve
the Villas at Cypress Crossing Apartments, located in Section 16, T -21 -N, R -14 -E, Tulsa County,
Oklahoma, in accordance with the plans approved August 10, 2023.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,500 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -21.
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102. OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
® �Ca Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. WL000072230510
WATER LINES
FACILITY No. 3007218
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. Section 2 -6 -201 at seq. For information or a copy of the GENERAL PERMIT
(OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of
Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution
Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677,
Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested to the highest pressure obtainable under the most severe head conditions of the
collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
2_Q, CZ,
Water Quality Division
707 N. ROBINSON ST., OKLAHOMA CITY. OK 73102 • OFFICE: 405- 702 -0100
STATE OF OKLAHOMA OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
SECTION 00600
CHANGE ORDER
PROJECT: 11601 Widening Garnett to 129th
CONTRACT DATE: April 19, 2022
TO CONTRACTOR: Crossland Heavy
CHANGE ORDER NUMBER: 3
DATE: August 17, 2023
CONTRACT FOR: 116 "' Widening
The Contract is changed as follows: This contract creates a LS cost for repairs to the Brookfield
Crossing entrance and the irrigation system at the City of Owasso Station #4. LS cost will be
$11,284.68
No additional money is requested as Project Allowance will be utilized for change order.
Not valid until signed by the Owner and Contractor
The original Contract Sum was
$ 8,603,000.00
Net change by previously authorized Change Orders
$ $0
The Contract Sum prior to this Change Order was
$ 8,603,000.00
The Contract Sum will be (increased) (decreased) (unchanged) by
this Change Order in the estimated amount of
$ 0
The new Contract Sum including this Change Order will be
$ 8,603,000.00
The Contract Time will be (increased) (decreased) (unchanged) by
(_6_, days.
The date of Substantial Completion as of the date of this Change
Order therefore is August 31, 2023. Includes days annroved to date (8/17/23).
NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction
Change Directive.
Crafrlertl UfwV4 (.ovirr 6 -too
CONTRACTOR
IvIY1 E• AJw , ( PI.
f�l it% , or 7`ll /L
ADDRESS
BY
DATE 6 -1,)-Z3
City of Owasso
OWNER
200 South Main
ADDRESS
A-- nv anncc
DATE X: /7 2003
SPECIAL PROVISIONS
0509 00900 - Page 1 of
SREARDOWN FOR SUPPORT OF CONSTRUCTION DIRECTIVE
Document:
:l No.:
Na.: 22007RD -116Uh SIN -12OUh E Ave to Gamoll Rtl
:tar. Crossland Hoavy COnhadom
I Cost ror Initiation ropabs at both Brookfield Crossing Enhance and Fire Station.
Materials:
Items
Unlls
Cost
Quantity
Amount
4020 SCbodulo 40 PVC
LF
55.59
G0.00
5335AO
3.0
564.42
Unemployment Insurance Contribution
3.8D%
SO.00
Mo0
7.65%
50.05
Employee Fdn a Senenls
SUM
516.66
Sub-Toul
S84A2
15%Pro01
50.00
Total
Sub -TOlal
5335.40
15 %Prornl
533.54
Total
S3G0.94
abor:
Job Tillo
Rate /Hr.
Total Hrs.
Amount
8kllled 0 valor
S31.04
3.00
SIG4.52
Skilled Lobster
520.14
3.0
564.42
Unemployment Insurance Contribution
3.8D%
53.21
Mo0
7.65%
50.05
Employee Fdn a Senenls
SO.00
516.66
Sub-Toul
S84A2
15%Pro01
S8,14
Total
592-80
Pnarnll Addilivea:
Ilom
%or Labor
Anmunl
Band
1.00%
So.00
Insurance
5.00%
56.75
Workefs Compensation
22.00%
518.57
Unemployment Insurance Contribution
3.8D%
53.21
Sotlal Security Tan.
7.65%
50.05
Employee Fdn a Senenls
20.00%
516.66
TOlel
546.08
Equipment:
Type
CoSOHr.
Tolal Hrs.
Amount
CAT 305 Excavator
576.36
3.00
5229.06
Contractor Total
511.065.74
50.00
Sub -Total
58.998.95
50.00
51.349.84
Tolel
5220.06
Cast:
Items
Cost
Ouanllly
Annual
IM a0ml SUb -Re ell
58.998.95
1.00
58.998.95
Contractor Total
511.065.74
50.09
Sub -Total
58.998.95
1 Sy. Prornl
51.349.84
To
519,348.79
Sub- COnhaclor Cost -
58.9911.95
Mawk-up On SUb•Conmeolor 15%
51,349.84
Conl'ac'Or COSI
5694.96
ConlraclorPro61
541.98
Contractor Total
511.065.74
Tonal Lum p Sum Cost for Work Descdbetl Sf 1,065].1
Total cost
If Not Lump Sum, Cost Per Unit Unit
'Six (6) Addition ay
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Page 4 or 4
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Irrigation design and installation
Irrigation Audit
Keep It Flowin'
Crossland Heavy -11400 E 116th SIN Owasso
ATTN: Luke Freisberg
11400 E 116th St N
Thank you forgiving YardVarks the opportunity to provide you with a quote for our
services! We look forward to providing you with the highest quality lawn care In Tulsa and
we guarantee your satisfaction. Please review this quote and let us know when you're
ready to get started!
Name /Description
Rate
Quantity
Amount
Irrigation
2720.00
1
2720.00
Irrigation Labor(Fixed) - To Include re-
establishing irrigation at Brookfield
Crossing neighborhood entrance for both
sides of 117th E Ave and the center
Island.
1 SCH 40 PVC BE PIPE
195.82
1
195.82
PGV100G 1 PLST GLB VLV WO PC
33.00
2
66.00
PROS 12 HUNTER 121N POPUP SPRAY
21.80
12
261.60
12 X 24 PVC SCH 80 NIPPLE TBE
17.41
5
87.05
PROSO4 HUNTER 41N POPUP SPRAY
5.91
24
141.84
2 SCH 40 PVC BE PIPE 100
401.57
0.25
100.39
720A 1 WILKINS PRES VAC BRKR
232.84
1
232.84
JUMBO LP GREEN VALVE BOX LID
125.52
1
125.52
187 DIR BURIAL WIRE BLK SOOFT
460.37
0.25
115.09
1 CL200 PVC BE PIPE 100
116.63
3
349.89
12 CL200 PVC BE PIPE
77.75
1:5
116.63
1 LP PLASTIC BALL VALVE SS
17.37
1
17.37
14W X 36H OK PVB BLANKET
113.66
1
113.66
Walk Behind Trencher on tracks 4x30
770.00
1
770.00
PVC Pipe Fittings
279.81
1
279.81
Irrigation
510.00
1
510.00
Irrigation Labor(Fixed)- To Include repair of
homeowner on East side of HOA entrances
Irrigation system,
2 SCH 40 PVC BE PIPE 100
401.57
0.25
100.39
1 CL200 PVC BE PIPE 1BO
116.63
0.5
58.32
PROSO4 HUNTER 4IN POPUP SPRAY
5.91
4
23.64
PVC Pipe Fittings
61.13
1
61.13
Irrigation
1020.00
1
1020.00
Irrigation Labor(Fixed) - To Include re-
establishing Irrigation for south side of fire
station.
PGP04 HUNTER ULTRA 4IN POPUP
1835
11
201.85
1 CL200 PVC BE PIPE 100
116.63
0.75
87.47
112 CL200 PVC BE PIPE
218.68
1
218.68
Name /Description
Walk Behind Trencher on tracks 4x30
PVC Pipe Fittings
Rate Quantity Amount
770.00 1 770.00
253.97 1 253.97
Total $8,998.95
Please contact us with any questions or concerns you may have. We appreciate your
consideration and look forward to working with you in the near future!