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Home My WebLink About2023.09.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 19, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis /I 2. Roll Call SEP ' S 7 VS City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 5, 2023, and September 12, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date September 9, 2023 • Monthly Budget Status Report - August 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm,o Friday, September 15, 023. �1.�� ti � n M. Stevens, The City of Owasso encourages citizen participation. To reques an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 5, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 31, 2023. 1. Cali to Order -Chair Kelly Lewis called the meeting to order at 7:24 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 15, 2023, Regular Meeting B. Approve claims C. Declare the 2001 Kubota Tractor ( #10169) as surplus to the needs of the Authority and authorize disposal via online auction Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $134,815.67. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the, Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 12, 2023, and August 26, 2023 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:25 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, SEPTEMBER 12, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 12, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, September 8, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair - Alvin Frugo Councilor /Trustee - Doug Bonebrake Councilor /Trustee- Lyndell Dunn Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Discussion relating to new signage for the Recycle Center Expansion Project Councilor Doug Bonebrake presented the item and discussion was held. 4. Discussion relating to Public Works Department items A. Public Works Facility Update with Beck Design B. Proposed disposal of surplus earthen material from the new Owasso Public Works Facility location at East 1161h Street North and North Mingo Road C. Proposed agreement with Aerial Data Service, Inc. of Tulsa, Oklahoma, for airborne light detection and ranging (LIDAR) surveying Roger Stevens presented item A and discussion was held. Dwayne Henderson presented item B and C and discussion was held. It was further explained items B and C would be placed on the September 19, 2023, City Council agenda for consideration and action. 5. Discussion relating to Community Development Items A. Request for a final plat for Twill Johnson Ranch, a proposed multi - family development, on approximately 22.55 acres and located northwest of the East 101 :t Street North and North 129th East Avenue intersection B. Request for a final plat for The Reserve at Owasso, a proposed multi -use development, on approximately 51.44 acres and located northwest of the East 106th Street North and North 1451h East Avenue intersection C. Request for the rezoning of approximately 2.22 acres located west of North Mingo Road and East 102nd Street North from Agriculture (AG) to Residential Estate (RE), as referenced in application OZ 23 -06 D. Request for a planned unit development for the Morey Apartments, a proposed multi- family development, on approximately 1.42 acres and located south of East 86th Street and west of North 125th East Avenue, as referenced in application OPUD 23 -05 E. Proposed amendments to the Subdivision Regulations Alexo Beemer presented items A and E and discussion was held. Wendy Kramer presented items B, C and D and discussion was held. It was further explained these items would be placed on the September 19, 2023, City Council agenda for consideration and action. 6. Discussion relating to proposed fee changes for hydrant meter deposits and water service connections Carly Novozinsky presented the item and discussion was held. It was further explained this item would be placed on the September 19, 2023, City Council and Owasso Public Works agendas for consideration and action. Owasso City Council, OPWA & OPGA September 12, 2023 Page 2 7. Discussion relating to City /Authority Manager items A. Monthly sales fax report and revenue outlook Warren Lehr introduced Carly Novozinsky to present the monthly sales tax report and discussion was held. 8. City /Authority Manager report Mr. Lehr reported on the annual block parties held throughout the City and upcoming events at the Redbud Festival Park. 9. City Councilor/Trustee comments and inquiries Councilor Dunn requested to reopen discussion on item 3. Mayor reopened the item and discussion was held. City Councilors commented on the annual block parties and the final Gathering on Main for 2023. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(6)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 At 7:35 pm, the City Council members entered into Executive Session. At 7:47 pm, Chris Garrett entered into the Executive Session. At 8:38 pm, Chris Garrett exited the Executive Session. At 8:54 pm, the City Council exited executive session and returned to open session. 11. Adjournment The meeting adjourned at 8:54 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK CORNERSTONE- BLOWER $495.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $42.00 YAMAHA GOLF CAR COMPANY REPAIRS $250.00 CART OPERATIONS -Total $787.00 AT &T PHONE SERVICE $322 BWI COMPANIES, INC FERTILIZER $634.21 DALE $ LEES SERVICE INC SERVICE CALL $92.00 ENTERPRISE FM TRUST FLEET LEASE $1,123.07 FLEET FUELS LLC FUEL $2,675.33 JPMORGAN CHASE BANK ACADEMY -FISH NETS $107.96 JPMORGAN CHASE BANK ATWOOD -PUMP SPRAYERS $92.97 JPMORGAN CHASE BANK BROWN FARMS- BERMUDA $280.00 JPMORGAN CHASE BANK EZGO - BATTERIES $4,269.36 JPMORGAN CHASE BANK IST- BEARINGS $89.12 JPMORGAN CHASE BANK KANSAS GOLF -BOLTS $201.33 JPMORGAN CHASE BANK KANSAS GOLF -FUEL TANK $10.98 JPMORGAN CHASE BANK KANSAS GOLF - MOTORS $2,424.99 JPMORGAN CHASE BANK LOWES -HAND PUMPS $77.90 JPMORGAN CHASE BANK LOWES -PVC FITTINGS $28.63 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $48.56 JPMORGAN CHASE BANK OREILLY- FILTERS $155.87 JPMORGAN CHASE BANK OWASSO FENCE -FENCE $475.00 JPMORGAN CHASE BANK STANDARD SUP -MOTOR $1,523.06 JPMORGAN CHASE BANK TURNPRO -POND TREAT $1,899.00 JR SIMPLOT COMPANY GREENS $261.92 R AND V TRUCKING LLC DIRT $330.00 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $26.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $38.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $43.72 UNIFIRST HOLDINGS LP UNIFORM CLEANING $90.10 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $17,083.02 AT &T LONG DISTANCE PHONE $9.72 AT &T LONG DISTANCE LONG DISTANCE PHONE $94.20 CITY OF OWASSO WATER SERVICE $328.50 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $68.11 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $533.92 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $215.11 JPMORGAN CHASE BANK PGA - TRAINING $250.00 JPMORGAN CHASE BANK SUNBELT -FIRE REPAIR $1,500.00 STANDLEY SYSTEMS, LLC COPIER $238.78 1 Claims List - 09119/2023 Fund Vendor Name Payable Description Payment Amount bb OPGA GOLF ADMIN -Total $3,238.34 STANTON W ESPINOSA ARCHITECTS LLC BATHROOM DESIGN $1,500.00 GOLF COURSE RESTROOM -Total $1,500.00 BGR DAILY ACCT. REIMS PETTY CASH $1,348.63 JPMORGAN CHASE BANK ACUSHNET -MERCH EXP $11,070.22 OPGA -Total $12,418.85 R AND V TRUCKING LLC DIRT $8,215.00 TIEWALL REPAIR -Total $8,215.00 OPGA -Total $43,242.21 OPGA Grand Total $43,242.21 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 09109123 Payroll Expenses 6,138.52 3,267.00 21,100.07 4,818.40 4,333.21 Total Expenses 10,159.21 3,647.62 28,611.21 6,840.73 6,198.20 FUND TOTAL 39,657.20 55,456.97 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023.2024 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2023 OPERATING EXPENSES Golf Shop MONTH Cart Operations TO -DATE OPERATING REVENUES: (129,481) Golf shop fees $ 48,412 Cart Rental 8,796 Food & beverage 7,857 COS -- food & beverage (4,550) Merchandise sales 14,136 COS -- merchandise (10,661) TOTAL OPERATING REVENUES $ 63,989 OPERATING EXPENSES Golf Shop $ (34,348) Cart Operations (9,072) Golf Course Maintenance (129,481) Food & Beverage (15,396) Golf Administration (25,930) Capital Outlay (31,028) TOTAL OPERATING EXPENSES $ (245,255) YEAR PERCENT TO -DATE BUDGET OF BUDGET $ 59,811 $ 786,455 11,826 220,301 11,337 201,023 (7,921) (108,527) 22,818 207,441 (17,304) (172,154) $ 80,567 $ 1,134,539 $ (56,512) (20,751) (203,158) (27,562) ( 40,108) (50,523) $ (398,614) $ (336,398) (183,370) (1,072,417) (181,421) (332,390) (145,000) $ (2,250,996) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (181,266) $ (318,048) $ (1,116,457) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 75,000 $ 150,000 $ 900,000 2,923 4,085 6,542 $ 77,923 $ 154,085 $ 906,542 $ (103,343) $ (163,962) $ (209,915) $ (109,485) 689,351 689,351 $ 415,904 $ 479,436 7.61% 5.37% 5.64% 7.30% 11,00% 10.05% 7.10% 16.80% 11.32% 18.94% 15.19 %, 12.07% 34.84% 17.71% 16.67% 62.45% 17.00%