Loading...
HomeMy WebLinkAbout2023.09.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 19, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVE D AGENDA 1. Call to Order - Chair Kelly Lewis 2. Roll Call SEP 15 2023 AS City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -September 5, 2023, and September 12, 2023, Regular Meetings B. Approve claims C. Affirm changes in the hydrant meter and water connection fees, contingent upon the Owasso City Council's approval of Resolution 2023 -17, establishing such fees for utility services and amending the Master Rate and Fee Schedule 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the use of donated funds to purchase new signage to be placed at the Recycle Center Expansion Project acknowledging the vision of then City Manager Rodney Ray for the development and construction of the state's first municipally owned and operated recycle center Councilor Bonebrake 6. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Chris Garrett Staff recommends approval and execution of the agreement with Dodwell Designs, LLC, and authorization for payment in the amount of $1,500.00 for the addition of a business sign located at 108 West 1 sr Avenue Suite B. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - Pay Period Ending Date September 9, 2023 Monthly Budget Status Report - August 2023 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm9q Friday, September 15, 2023. M. Stevens, The City of Owasso encourages citizen participation. To request o accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 5, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, September 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 31, 2023. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:19 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 15, 2023, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $850,618.03. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to an agreement for easement acquisition services for the 117th Sanitary Sewer Force Main Project Roger Stevens presented the item, recommending approval of the Services Agreement with Universal Field Services, Inc. of Tulsa, Oklahoma, in an amount not to exceed $54,750.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of all necessary documents, as recommend. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Report from OPWA Manager - None 7. Report from OPWA Attorney -None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 12, 2023, and August 26, 2023 9. New Business - None 10. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:24 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority September 5, 2023 Page 2 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, SEPTEMBER 12, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 12, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, September 8, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roil Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Discussion relating to new signage for the Recycle Center Expansion Project Councilor Doug Bonebrake presented the item and discussion was held. - - 4. Discussion relating to Public Works Department items A. Public Works Facility Update with Beck Design B. Proposed disposal of surplus earthen material from the new Owasso Public Works Facility location at East 1 16th Street North and North Mingo Road C. Proposed agreement with Aerial Data Service, Inc, of Tulsa, Oklahoma, for airborne light detection and ranging (LIDAR) surveying Roger Stevens presented item A and discussion was held. Dwayne Henderson presented item B and C and discussion was held. It was further explained items B and C would be placed on the September 19, 2023, City Council agenda for consideration and action. 5. Discussion relating to Community Development Items A. Request for a final plat for Twill Johnson Ranch, a proposed multi - family development, on approximately 22.55 acres and located northwest of the East 101 st Street North and North 129th East Avenue intersection B. Request for a final plat for The Reserve at Owasso, a proposed multi -use development, on approximately 51.44 acres and located northwest of the East 106th Street North and North 145th East Avenue intersection C. Request for the rezoning of approximately 2.22 acres located west of North Mingo Road and East 102nd Street North from Agriculture (AG) to Residential Estate (RE), as referenced in application OZ 23 -06 D. Request for a planned unit development for the Morey Apartments, a proposed multi - family development, on approximately 1.42 acres and located south of East 86th Street and west of North 1251h East Avenue, as referenced in application OPUD 23 -05 E. Proposed amendments to the Subdivision Regulations Alexa Beemer presented items A and E and discussion was held. Wendy Kramer presented items B, C and D and discussion was held. It was further explained these items would be placed on the September 19, 2023, City Council agenda for consideration and action. 6. Discussion relating to proposed fee changes for hydrant meter deposits and water service connections Carly Novozinsky presented the item and discussion was held. It was further explained this item would be placed on the September 19, 2023, City Council and Owasso Public Works agendas for consideration and action. Owasso City Council, OPWA & OPGA September 12, 2023 Page 2 7. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook Warren Lehr introduced Carly Novozinsky to present the monthly sales tax report and discussion was held. 8. City /Authority Manager report Mr. Lehr reported on the annual block parties held throughout the City and upcoming events at the Redbud Festival Park. 9. City Councilor/Trustee comments and inquiries Councilor Dunn requested to reopen discussion on item 3. Mayor reopened the item and discussion was held. City Councilors commented on the annual block parties and the final Gathering on Main for 2023. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(8)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 At 7:35 pm, the City Council members entered into Executive Session. At 7:47 pm, Chris Garrett entered into the Executive Session. At 8:38 pm, Chris Garrett exited the Executive Session. At 8:54 pm, the City Council exited executive session and returned to open session. 11. Adjournment The meeting adjourned at 8:54 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 09/1912023 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC 117 LS & FORCE MAIN $2,787.00 117TH STREET FORCE MAIN -Total $2,787.00 JPMORGAN CHASE BANK OK DEPART -ODEQ PERMIT $900.30 JPMORGAN CHASE BANK OKGOV -ODEQ PERMIT $22.30 CDBG HALE ACRES WATERLINE -Total WASTE MGMT- DISPOSAL $922.60 ENTERPRISE FM TRUST FLEET LEASE $2,281.28 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $2,556.89 JPMORGAN CHASE BANK AMAZON- SAFETY SHOES $66.43 JPMORGAN CHASE BANK CHAMBER -FEES $30.00 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $8.21 JPMORGAN CHASE BANK ODP -CLOCK $23.94 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $167.60 TREASURER PETTY CASH OK TAX -YW BAGS PERMIT $20.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $59.58 OPWA ADMINISTRATION -Total $5,213.93 ENTERPRISE FM TRUST FLEET LEASE $974,49 JPMORGAN CHASE BANK OOP -TONER $52.49 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,549.81 NATIONAL WASTE & DISPOSAL, INC. MONTHLY RECYLCE $630.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total $3,243.59 DARTS CONTRACTORS LLC RECYCLE EXPANSION $73,857.19 RECYCLE CENTER EXPANSION -Total $73,857.19 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $1,59819 ENTERPRISE FM TRUST FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $7,356.32 J & R EQUIPMENT STREET SWEEPER REPAIR $11,975.27 JPMORGAN CHASE BANK AMAZON - HYDRATION $31.43 JPMORGAN CHASE BANK HESSELBEIN -TIRES $1,516.76 JPMORGAN CHASE BANK TIRE MART - WHEELS $1,200.00 JPMORGAN CHASE BANK WALMART -PIG MATS $118.72 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $15,686.22 THE METROPOLITAN ENVIRONMENTAL HOUSEHOLD POLLUTANT $280.00 TRUS UNIFIRST HOLDINGS LP UNIFORM SERVICES $138.00 VERIZON WIRELESS WIRELESS CONNECTION $257.28 REFUSE COLLECTIONS -Total $41,132.68 JPMORGAN CHASE BANK AMAZON- SUPPLIES $29.96 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,476.62 UTILITY BILLING -Total $3,506.58 1 Claims List - 09/1912023 Fund Vendor Name Payable Description Payment Amount 61 OPWA BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $9.65 ENTERPRISE FM TRUST FLEET LEASE $1,679.48 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $2,013.89 JPMORGAN CHASE BANK AMAZON- CARBON FILTERS $31.85 JPMORGAN CHASE BANK AMAZON - HYDRATION $31.42 JPMORGAN CHASE BANK ATWOOD -BOOTS $199.99 JPMORGAN CHASE BANK BUMPER- GREASE $54.90 JPMORGAN CHASE BANK BUMPER -SPARK PLUG $3.88 JPMORGAN CHASE BANK MEETING EXP -08124 $18.62 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $351.01 JPMORGAN CHASE BANK WALMART- CANOPY $129.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $183.14 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $31.94 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $197.06 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $5,055.86 AT &T PHONE SERVICE $9.66 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $691.15 JPMORGAN CHASE BANK ACCURATE -DEQ COURSE $75.00 JPMORGAN CHASE BANK AMAZON- HYDRATION $31.42 JPMORGAN CHASE BANK SIOAQUATIC -WET TEST $1,550.00 JPMORGAN CHASE BANK GRAINGER- REAGENT $90.30 JPMORGAN CHASE BANK HACH- REAGENT $78.95 JPMORGAN CHASE BANK LOWES - REPAIR PARTS $115.42 JPMORGAN CHASE BANK NCL -CAP PROBE $399.45 JPMORGAN CHASE BANK NCL -PH PROBE $34135 JPMORGAN CHASE BANK NCL- REAGENT $520.44 JPMORGAN CHASE BANK WALMART -WATER $18.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES $120.04 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $4,161.51 CITY OF TULSA UTILITIES WATER $435,432.75 ENTERPRISE FM TRUST FLEET LEASE $1,203.60 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $2,038.36 JPMORGAN CHASE BANK AMAZON- HYDRATION $31.42 JPMORGAN CHASE BANK CORE &MAIN -GAUGE $3,284.22 JPMORGAN CHASE BANK CORE &MAIN -METER $4,884.74 JPMORGAN CHASE BANK CORE &MAIN- METERS $1,730.00 JPMORGAN CHASE BANK CORE &MAIN -RETRO SET $155.65 JPMORGAN CHASE BANK CORNERSTONE - REFUND ($6.26) JPMORGAN CHASE BANK CORNERSTONE - SWITCH $9.49 2 Fund Claims List - 09/19/2023 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP VERIZON WIRELESS Payable Description Payment Amount CORNERSTONE - VACTRON $6.26 DITCH WITCH - VACTRON $268.83 HOME DEPOT -ROPE $17.98 LOWES- IRRIGATION PART $28.64 OREILLY -BLUE DEF $71.96 OREILLY- CLAMPS $3.39 RED WING -BOOTS $170.00 UTILITY SUP - METERS $2,029.50 UTILITYSUP -TAPE $11.00 UNIFORM SERVICES $106.52 WATER CONTROL ELECT $40.80 WIRELESS CONNECTION $200.05 WATER -Total $451,718.90 CROSSLAND HEAVY CONTRACTORS W WTP & MAIN LS $24,225.00 WWTP UPGRADE -Total $24,225.00 OPWA -Total $615,824.84 OPWA Grand Total $615,824.84 M _e�sd TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Carly Novozinsky, Finance Director SUBJECT: Proposed Utility Rate Increases DATE: September 15, 2023 BACKGROUND: Through a review of the rates and fees charged by Utility Billing and Public Works, staff has identified fees that could be adjusted due to an increase in the actual cost of providing the service. These fees were discussed at the September Worksession meeting. City Council Resolution 2023 -17, if approved, would amend the following fees for of the following utility services: • Increase the deposit for a hydrant meter from $1,000.00 to $1,800.00 • Increase the water connection fee for a I" meter from $1,000.00 to $1,500.00 • Increase the water connection fee for a 1 '' /s" meter from $2,100.00 to $3,400.00 • Increase the water connection fee for a 2" meter from $2,600.00 to $4,200.00 Section 17 -109 of the Owasso Code of Ordinances states that all water use charges shall be fixed by Resolution of the City Council and affirmed by the Owasso Public Works Authority. An item has been placed on the September 19, 2023 City Council agenda for consideration and action related to Resolution 2023 -17. RECOMMENDATION: Contingent upon affirmative action by the City Council as it relates to Resolution 2023 -17, Staff recommends the Authority affirm the hydrant meter and water connection fees as approved by the City Council in Resolution 2023 -17. ATTACHMENT: Resolution 2023 -17 CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -17 A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING FEES FOR UTILITY SERVICES AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, The City Council of the City of Owasso desires to establish the following fee schedules for the provision of various utility services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, THAT: SECTION ONE: In accordance with the authority established by Part 17, Chapter 1 of the City of Owasso, Code of Ordinances, the following charges by the City for metered fire hydrant usage and the provision of water service shall be as follows: Hydrant Meter Deposit Maximum 6 months $1,800.00 Water Connection Size Per connection 5/8" — 3/4" Meter $800.00 1" Meter $1,500.00 1 1/2" Meter $3,400.00 2" Meter $4,200.00 3" Meter $2,800.00 SECTION TWO: From and after the effective date of this Resolution, the City's Comprehensive Master Rate and Fee Schedule is hereby amended to include the aforementioned fee schedule. SECTION THREE: The fees established pursuant to this Resolution shall become effective on November 1, 2023. PASSED AND APPROVED this 19th day of September 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney sd FROM: SUBJECT: DATE: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) Chris Garrett, Assistant City Manager Owasso Redbud District and Increment District No. 1 Small Business Enhancement Agreement September 15, 2023 BACKGROUND: In December 2016, the OPWA created the Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. On April 4, 2017, the OPWA adopted a Policy Guide for the processing of TIF Assistance in Development Financing applications. The Policy Guide includes the process for application and approval of Small Business Enhancements. Beginning July 1, 2019, Small Business Enhancements were made available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscope improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. The plan requires a Review Committee to evaluate the application for compatibility with the Project Plan and the Downtown Overlay District Plan. Upon recommendation by the Review Committee, a business enhancement agreement is presented to the OPWA for consideration and approval. APPLICATION: As part of the Economic Development contract, the Owasso Chamber of Commerce facilitates TIF application submittals. On September 1, 2023, Ms. Feary (Chamber President and CEO) presented an application from Dodwell Designs, LLC, for a Small Business Enhancement on an existing property located on 108 W 1 sr Avenue Suite B. The project appears to meet the criteria set forth in the adopted Owasso Redbud District TIF Project Plan and Policy Guide. As established by the Project Plan and Policy Guide, the applicant would be eligible to receive reimbursement by the OPWA at the completion of the approved improvements for 50% of the actual amount expended; however, the amount of reimbursement shall not exceed $1,500.00. The applicant anticipates the business sign to total $5,150.00. During the September 7, 2023 meeting, the Review Committee met and voted unanimously to recommend approval to the OPWA, finding that the project is eligible to receive TIF assistance. RECOMMENDATION: Staff recommends approval and execution of the agreement with Dodwell Designs, LLC and authorization for payment in the amount of $1,500.00 for the addition of a business sign located at 108 West 1 s Avenue Suite B. ATTACHMENTS: Business Enhancement Agreement with Dodwell. Designs, LLC Correspondence from Owasso Chamber of Commerce dated September 1, 2023 SMALL BUSINESS ENHANCEMENT AGREEMENT Business Owner: Dodwell Designs, LLC [Complete Legal Name] Address of Business: 108 W Ist Ave. Ste B Owasso, OK 74055 Approved Amount of Development Assistance: $1,500.00 Approved Improvements/ Use of Funds: As described in the approved Application for Small Business Enhancement (see Exhibit A), subject to the following limitations or restrictions, if any: Waive the $300 sign permit fee This Small Business Enhancement Agreement (this "Agreement ") is entered into as of , 20 , by and between the Owasso Public Works Authority, a public trust ( "Authority ") having a mailing address of 200 S. Main Street, Owasso, Oklahoma 74055, and Business Owner, with respect to the following: (a) On December 20, 2016, the Owasso City Council ( "City Council ") adopted Ordinance No. 1093 which approved the Owasso Redbud District Project Plan, established the Project Area, and created Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district ( "Increment District No. I"), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq., as thereafter amended from time to time ( "Proiect Plan "); (b) The Project Plan supports the City of Owasso's efforts to achieve its development objectives for area surrounding Main Street, known as the Redbud District, and envisions, among other things, the revitalization of the Redbud District as a destination are for residents and visitors, through promoting smart development in the area and providing for robust branding; (c) The Business Owner desires to enhance the exterior of the structure in which its business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business; (d) Pursuant to the Policy Guide adopted by City Council to assist in implementing the Project Plan ("Policy Guide "), assistance in development financing in the form of Small Business Enhancements, in an amount not to exceed $1,500.00, may be available to any retail, restaurant, or personal service small business within Increment District No. 1 to assist the business in improving the appearance of the physical exterior or exterior elements of the property where the business is located: (e) Pursuant to the Policy Guide, a Small Business Enhancement may not exceed a fifty percent (50 %) match of the cost of the approved improvements; (f) The Application Review Committee ( "Committee ") has reviewed the Application of the Business Owner for Small Business Enhancements, a copy of which is attached as Exhibit A ( "Application "), as described in the Policy Guide; and (g) The Committee recommended approval of the Business Owner's Application to the Board of Trustees of the Authority ( "Board "), finding that the Business Owner's proposal meets the objectives of the Project Plan; and (h) The Authority has agreed to provide assistance in development financing in the form of a Small Business Enhancement in the amount set forth above ( "Development Assistance ") to and for the benefit of the Business Owner, in order to assist Business Owner with the improvements described in the Application and approved by the Committee ( "Approved Improvements "), subject to the terms and conditions set forth herein. NOW, THEREFORE, the Authority and Business Owner agree as follows: 1. Purpose. The Development Assistance shall be used by Business Owner solely for the Approved Improvements described in the Application, as limited or restricted above, and may not be used for any other purpose(s) without the prior written consent of the Authority. 2. Documentation of Use of Funds: Reoortina. Business Owner shall maintain records and receipts of all transactions and expenditures paid for the Approved Improvements and shall remit complete and accurate copies of such records and receipts to the Authority. All records and receipts shall be available to the Authority for monitoring and reporting purposes. 3. Payment of Development Assistance. Upon completion of the Approved Improvements, the Authority agrees to reimburse the Business Owner in the lesser amount of: (a) the Development Assistance, or (b) fifty percent (50 %) of the actual amount expended by the Business Owner on the Approved Improvements. Documentation of all expenses related to the Approved Improvements must be provided to the Authority, and a physical inspection of the Approved Improvements by a designated representative of the Authority must occur, prior to any reimbursement by the Authority. 4. Notices. All notices required or permitted herein must be in writing and shall be sufficient if delivered personally, mailed by certified or registered mail, return receipt requested, postage and charges prepaid, to the other party at the address, as applicable, set forth on the first page of this Agreement, or to such other telecopier number or address, as applicable, or in electronic format, as any party hereto may designate to the other from time to time for this purpose. All notices shall be deemed received when delivered personally, when confirmed to you or, if mailed, within three (3) days (excluding Sundays and holidays and any other days on which mail is not delivered) after being mailed. 5. Integrated Agreement. This instrument, along with all attachments and exhibits, contains and constitutes the entire agreement between the parties herein relating to the subject matter hereof and there are no agreements, understandings, restrictions, warranties or representations among the parties relating to the subject matter hereof other than those set forth herein. This instrument is not intended to have any legal effect whatsoever, or to be a legally binding agreement, or any evidence thereof, until it has been signed by both parties hereto. 6. Construction. This Agreement shall be construed, enforced and governed in accordance with the laws of the State of Oklahoma. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter gender thereof or to the plurals of each, as the identity of the person or persons or the context may require. The descriptive headings contained in this Agreement are for reference purposes only and are not intended to describe, interpret, define or limit the scope, extent or intent of this Agreement or any provision contained herein. 7. Invalidity. If any provision contained in this Agreement shall for any reason be held to be invalid, illegal, void or unenforceable in any respect, such provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to such invalid, illegal, void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions contained herein shall not be affected thereby. 8. Binding Effect. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties hereto and each party's successors and assigns. 9. Counterpart Execution. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but each of which together shall constitute but one and the same instrument. 10. Amendment and Waiver. This Agreement may be amended at any time, but only by an instrument in writing executed by both parties hereto. A party hereto may 3 waive any requirement to be performed by the other party, provided that such waiver shall be in writing and executed by the party waiving the requirement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above set forth. AUTHORITY: OWASSO PUBLIC WORKS AUTHORITY a public trust 2 Kelly Lewis, Chair BUSINESS OWNER: Megan Dodwell By: Megan Dodwell Title: Owner EXHIBIT A [Attach Business Owner's executed application] EXHIBIT D Small Business Enhancement Application OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1 ASSISTANCE IN DEVELOPMENT FINANCING SMALL BUSINESS ENHANCEMENT APPLICATION The Application must be fully completed before submission to the Community Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. Business Name: 'DO&H (f b e,5� I q n.S Address: IOg f A ) Contact Person /Owner: Wom S� Ave, Ste-3 OIL. -11 / /-v -� Phone Number: �i1�- t�.OS� -0301 Email: dodu3- 'o I(de-signs Goaka& ccr, What are the proposed improvements to the property? wig a- bu.sVz siq v\ -�the PybY-f -- DP What dollar amount are you requesting? W 6� as What is the proposed total cost of the improvements? (Please provide any quotes for materials, supplies, labor as an attachment to this application.) Cca *9506-0 t K cc"1-4s j� � rf wr .l(ai L, What is the source(s) of funds that is available to complete the improvements and match the amount you are requesting? 1 April 4, 2017 What impact would the proposed improvements have on your business? (increased customer traffic, increased sales, visibility, ability to add a new product or service, etc.) i r�.veot vis�bi t� Main s}vk. I f way ld gre help Why do you believe the proposed improvements are a worthy endeavor for your business? I f VALU k 0411* fvoxv> M 1K SfVC - drawl ww&ys in W -�fim - f g m —t w( aye Ma09 rdzW sieves Kwelq ivt ,i w l'(q I I�iiev� (�W� n�E�l h�I rn s%e �+kq Alga �ru� Tel(uwar►�s neighs, Is this property owned by som one o her t an the applicant? If yes, please attach letter from property owner agreeing to allow requested improvements to occur. Please attach any additional information (pictures, schematics, documentation, quotes, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his /her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: ��n `l�d��.�l Name (Prn Signature /ail Date April 4, 2017 August 28, 2023 City of Owasso Owasso, OK 74055 Re: Megan Dodwell Dodwell Designs 108 W. 1' Ave., Suite B Owasso, OK 74055 To Whom It May Concern: Brogran, LLC P.O. Box 53, Owasso, OK 74055 REBUILDING OWASSO ONE BRICK AT A TIME 1 am the owner and member /manager of the building located at 108 W. V Ave., Owasso, OK. Megan Dodwell owner of Dodwell Designs is a tenant of Brogran, LLC with its principal place of business located at 108 W.11' Ave., Suite B, Owasso, OK. As the property owner and as member /manager of Brogran, LLC, I hereby give my permission to Megan Dodwell to place exterior signage on said building above Suite B. Sincerely, Ren e' Mowery Renee' Mowery (918) 636 -1283 Steve Mowery (918) 639 -1869 www.downtownowasso.com moweryfamily @cox.net Megan, The price of the sign we did for Flourish Clothing was $4,850.00finstalled (+ applicable taxes). There was also a $300 permitting fee. I've attached a mockup of what the sign would look like using the same size as your neighbors. Thanks! If you would like to move forward, I can get an invoice to you for a required half -down payment with the rest due upon completion. Ryan Frederick Frederick Sign Co. (918)587 -2300 c ;U 0 z �- c m I mm Ir' + j z o m (`i 0 m (, o Z/- A �0 OWA (�I CHAMBER OF SSO COMMERCE 1111 � vu1. 1511 [cuuvv.i,,,ou,[ovay. To: City of Owasso TIF Application Review Committee From: Chelsea L. Feary, IOM, CEcD, MPA President /CEO- Owasso Chamber of Commerce & Economic Development Subject: Dodwell Designs, LLC Small Business Enhancements Application Date: Friday, September 1, 2023 BACKGROUND In August 2023, Megan Dodwell, owner of Dodwell Designs, LLC located at 108 W 1 sr Avenue, Suite B in the Mowery Building, visited with me about her desire to add a sign to the outside of her business. The building ownerallows each tenant to add a sign above their locations at the tenant's cost. Ms. Dodwell has gathered an estimate for a sign but the but the cost is burdensome for a small business. I informed her of the Small Business Enhancements Application for which she is applying forsome assistance to pay for the sign and increase visibility for her store from Main Street. Following our conversation, I advised her the project was eligible for Small Business Enhancements based on the description and estimated costs of improvements to the exterior structure of the development. It also meets the design and density standards as adopted by the City of Owasso in the Downtown Overlay District Plan. Ms. Dodwell submitted her application to our office on Tuesday, August 29, 2023, for Small Business Enhancements to add a sign above her business located in the Redbud District. The total Project Costs are $5,150.00. She is requesting $2,575.00, half the total amount. The impact of the added sign is expected to draw more customers to her businesses and her neighboring businesses. Ms. Dodwell has provided a letter of support from Renee Mowery, the owner of the Mowery Building. She has also provided the cost estimate from Frederick Sign Company and a rendering of the sign design. RECOMMENDATION: The Dodwell Designs, LLC application forSmall Business Enhancements meets the objectives in the Owasso Redbud District Project Plan Increment District No. 1 and is being recommended to the City of Owasso TIF Application Review Committee for review and approval to move forward the Owasso City Council. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09109/23 Department Payroll Expenses Total Expenses 400 OPWA Administration 20,288.52 29,663.18 405 Utility Billing 8,915.65 14,806.90 420 Water 17,340.96 28,042.03 450 Wastewater 14,188.48 23,335.19 455 Wastewater Collection 17,305.56 28,745.65 480 Refuse 16,972.52 28,932.76 485 Recycle Center 2,912.12 5,333.07 FUND TOTAL 97,923.81 158,858.78 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues 8 Expenses As of August 31, 2023 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 706,552 $ 1,576,876 $ 7,956,963 19.82 %, Wastewater 545,609 1,096,505 6,291,547 17.43% Refuse 235,047 470,622 2,650,914 17.75% Recycle 2,109 6,062 34,803 17.427 Other Utility fees 19,474 40,256 223,980 17.97% TOTAL OPERATING REVENUES $ 1,508,791 $ 3,190,322 $ 17,158,207 18.59% OPERATING EXPENSES: OPWA administration $ (117,996) $ (354,381) $ (7,830,379) 4.53% Utility Billing (46,018) (87,444) (586,126) 14.92% Water (387,506) (586,226) (5,736,019) 10.227. Wastewater Treatment (338,646) (401,266) (1,771,238) 22.65% Wastewater Collections (82,437 (147,075) (4,828,179) 3.05% Refuse (95,894) (169,125) (1,936,200) 8.73% Recycle (97,167) (136,251) (316,105) 43.107 Debt payments (239,775) (478,799) (4,252,150) 11.267. TOTAL OPERATING EXPENSES $ (1,405,437) $ (2,360,568) $ (27,256,396) 8.66% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 103,354 $ 829,754 $ (10,098,189) NONOPERATING REVENUES /(EXPENSES): Interest $ 18,259 $ 36,458 $ 108,721 33.53% Other revenues /(expenses) 14,146 17,696 33,500 52.82% TIF revenues /(expenses) 16,395 67,338 (540,321) - 12.46% Federal Grants (ARPA) - 2,417,450 3,458,450 69.90% TOTAL NONOPERATING REVENUES /(EXPENSES) $ 48,799 $ 2,538,942 $ 3,060,350 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ - $ - $ 25,000,000 Expenditures of long -term debt (5,264) (5,264) (18,537,000) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (5,264) $ (5,264) $ 6,463,000 NET INCOME (LOSS) $ 146,889 $ 3,363,432 $ (574,839) ENCUMBRANCES OUTSTANDING $ (5,709,104) FUND BALANCE (Budgetary Basis) Beginning Balance 8,136,057 8,136,057 Ending Balance $ 5,790,385 $ 7,561,218