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HomeMy WebLinkAbout2023.09.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 19, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA 1. Call to Order - Mayor Kelly Lewis RECEIVED 2. Invocation- Pastor Bill Ascol, Bethel Baptist Church SEP 15 2023 3. Flag Salute 4. Roll Call City Clerk's Office 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 5, 2023, and September 12, 2023, Regular Meetings B. Approve claims C. Acknowledge receipt of proposed amendments to the Owasso Subdivision Regulations pursuant to the authority outlined in Section 12 -201, Subdivision Regulations of the Owasso Code of Ordinances D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of $49,500.00 for management and operation of the Owasso Youth Court for 2023 -2024, and authorize execution of all necessary documents E. Approve the service agreement renewal with Motorola solutions of Chicago, Illinois, in the amount of $34,361.52 for the dispatch radio communication system, and authorize execution of all necessary documents 6. Consideration and appropriate action relating to items removed from the Consent Agenda 7. Consideration and appropriate action relating to a request for a final plat for Twill Johnson Ranch, a proposed multi - family development, containing approximately 22.55 acres located northwest of the East 101st Street North and North 129th East Avenue intersection Alexa Beemer Staff recommends approval of the final plat for Twill Johnson Ranch. S. Consideration and appropriate action relating to a request for a final plat for The Reserve at Owasso, a proposed multi - family development, containing approximately 51.44 acres located northwest of the East 106th Street North and North 145th East Avenue intersection Wendy Kramer Staff recommends approval of the final plat for The Reserve at Owasso. 9. Consideration and appropriate action relating to Ordinance 1213, approving the rezoning of approximately 2.22 acres located west of North Mingo Road and East 102nd Street North from Agriculture (AG) to Residential Estate (RE), as referenced in application OZ 23 -06 Wendy Kramer Staff recommends adoption of Ordinance 1213. 10. Consideration and appropriate action relating to Ordinance 1214, approving a Planned Unit Development (PUD) for Morey Apartments, a proposed multi - family development, containing approximately 1.42 acres, located south of East 86th Street North and west of North 125th East Avenue, as referenced in application OPUD 23 -05 Wendy Kramer Staff recommends adoption of Ordinance 1214. Owasso City Council September 19, 2023 Page 2 11. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 budget amendment in the Transportation Tax Fund Carly Novozinsky Staff recommends approval of a budget amendment in the Transportation Tax Fund, increasing the estimated revenues and the appropriation for expenditures by $1,500,000.00. 12. Consideration and appropriate action relating to Resolution 2023 -17, establishing fees for a Hydrant Meter deposit and Water Meter Connection services and amending the Master Rate and Fee Schedule Carly Novozinsky Staff recommends approve of Resolution 2023 -17. 13. Consideration and appropriate action relating to a declaration of surplus earthen material to the needs of the City and authorizing disposal Dwayne Henderson Staff recommends declaring excess earthen material at the Owasso Public Works Facility site as surplus to the needs of the City and authorizing disposal of such material. 14. Consideration and appropriate action relating to an agreement for airborne light detection and ranging (LIDAR) data collection for the Owasso fenceline Dwayne Henderson Staff recommends approval of the agreement with Aerial Data Service, Inc. of Tulsa, Oklahoma, in an amount not to exceed $99,420.00, and authorization to execute the agreement. 15. Report from City Manager 16. Report from City Attorney 17. Report from City Councilors 18. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date September 9, 2023 • Health Care Self- Insurance Claims -dated as of September 14, 2023 • Monthly Budget Status Report - August 2023 • Fiscal Year Ending 2023 Annual Financial Report Tax Increment District No. 1, City of Owasso (Redbud TIF District) • Oklahoma Department of Environmental Quality Permit No. SL000072230735 Sanitary Sewer for Magnolia Ridge Phase 3 Facility No. S -21310 19. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 20. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, September 15, 2023. M. Stevens, The City of Owasso encourages citizen participation. To request an�bccommodotion due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cifyofawasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 5, 2023 The Owasso City Council met in regular session on Tuesday, September 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 31, 2023. 1. Call to Order -Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Lead Pastor Casey Cariker of Rejoice Church, 3. Flag Salute - Councilor Fruga led the flag salute. 4. Roll Cali - A quorum was declared present. Present Absent Mayor - Kelly Lewis None Vice Mayor- Alvin Fruga Councilor- Doug Bonebrake Councilor- Lyndell Dunn Councilor- Paul Loving Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Resilience Chad Balthrop, Character Council, presented the character trait for the month of September. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 15, 2023, Regular Meeting B. Approve claims C. Adopt Ordinance 1209- Amended, amending Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7 -206, Effective Date, Section 7- 207.4, Purpose of Revenues, and Section 7 -208, Tax Rates, Sales Subject to Tax following the required approval by a majority of the qualified registered voters at an election held for such purpose on August 8, 2023, to remove the expiration date of the fifty -five hundredths of one cent portion of sales tax and providing for the purpose of said tax D. Accept public infrastructure improvements of a concrete approach, stormwater piping, potable water lines and fire line taps for Township 21, a commercial development located at 8560 North 145th East Avenue E. Declare the following vehicles and equipment as surplus to the needs of the City and authorize disposal via online auction: VEHICLES: 2007 Chevy Colorado: 1 GCDTI 99578164744 2016 Ford F150: iFTMF1EF3GKE49772 1992 Chevy 3500: 1 GBHC34KXNEI 90041 2016 Dodge Charger: 2C3CDXAT2GH165447 2008 Ford F250: 1 FTSX215XBED23433 2013 Chevy Tahoe: IGNLC2E06DR157937 2009 Ford Crown Victoria: 2FAHP71V79X10913 2016 Ford F150: 1 FTMF 1 CFOGKF56460 2016 Dodge Charger: 2C3CDXAT4GH165451 2016 Dodge Charger: 2C3CDXAT6GH165449 2016 Ford Explorer: 1 FM5K8ARXGGC08380 EQUIPMENT: Coats 6401 Tire Balancer: 0612407302 Coats 50X Tire Changer: 1505102949 Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $699,054.45. YEA: Bonebrake, Dunn, Loving, Frugo, Lewis NAY: None Motion carried: 5 -0 Owasso City Council September 5, 2023 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None 8. Consideration and appropriate action relating to the purchase of Police vehicles Jason Woodruff presented the item, recommending approval to purchase three (3) 2023 Dodge Durango police vehicles and one (1) 2023 Dodge Charger police vehicle from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $164,400.00, and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the purchase and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to a Fiscal Year 2023 -2024 General Fund budget amendment for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Hydraulic Elevator and Car Upgrade - City Hall Project Carly Novozinsky presented the item, recommending approval of a budget amendment in the Fiscal Year 2023 -2024 General Fund increasing the appropriation for expenditures by $178,750.00 in the Building Maintenance Department by utilizing carryover Fiscal Year 2022 -2023 Building Maintenance funds. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 budget amendment in the Emergency Siren Fund, the Ambulance Capital Fund, and the Half Penny Fire Service Fund for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects David Hurst presented the item, recommending approval of a budget amendment in the Fiscal Year 2023 -2024 Emergency Siren Fund, increasing the appropriation for expenditures by $144,475.00 in the Emergency Preparedness Department by utilizing carryover Fiscal Year 2022 -2023 funds; approval of a budget amendment in the Fiscal Year 2023 -2024 Ambulance Capital Fund, increasing the appropriation for expenditures by $165,531.00 in the Ambulance Department by utilizing carryover Fiscal Year 2022 -2023 funds; and approval of a budget amendment in the Fiscal Year 2023 -2024 Half Penny Fire Service Fund, increasing the appropriation for expenditures by $1,973,923.00 in the Fire Services Department by utilizing carryover Fiscal Year 2022 -2023 funds and fund balance reserves. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Ms. Lewis, to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to bids received for the Fire Station No. i and Fire Station No. 2 Renovation Projects David Hurst presented the item, recom ending to award the following bids: Category Bid Amount I Vendor Fire Station No. 1: Demolition $50,140.00 Ark Wrecking Co. Millwork $187,656.00 Wood Systems Inc. Siding $57,200.00 Lewis Roofing Framing /Drywall /Finish $78,730.00 Wiljo Interiors Painting /Wall Covering $40,125.00 River Paint Construction LLC. Flooring $100,259.00 Allset Flooring Plumbing $91,124.00 C2 Plumbing of Oklahoma HVAC $294,212.00 Vision Air Services Electrical / Fire Alarm $194,000.00 Lighthouse Electric Owasso City Council September 5, 2023 Page 3 Signage $21,722.00 1 Quick and Easy Graphics Metals $5,400.00 Red Oak Steel Windows $21,000.00 Coulter Company Window Coverings Fire Station No. 2 Demolition $2,900.00 $71,550.00 Contract Drapery & Blind Inc Ark Wrecking Co. Metals $44,495.00 Red Oak Steel Millwork $168,718.00 Wood Systems Inc. Roofing $8,240.00 Lewis Roofing Windows $89,000.00 Coulter Company Window Coverings $5,372.00 Contract Drapery & Blind Inc Framing /Drywall /Finish $119,820.00 Wiljo Interiors Painting /Wall Covering $72,320.00 River Paint Construction LLC. Flooring $113,836.00 Allset Flooring Plumbing $174,029,00 C2 Plumbing of Oklahoma HVAC $307,381.00 Vision Air Services Electrical / Fire Alarm $303,500.00 Lighthouse Electric Signage $20,255.00 Quick and Easy Graphics There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to award the bids, as recommended. YEA: Bonebrake, Dunn, Loving, Frugo, Lewis NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to an amendment to the contract with Limestone Construction LLC for construction management services for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects David Hurst presented the item, recommending to amend the contract with Limestone Construction, LLC, of Owasso, Oklahoma, to include construction management at risk services, with a guaranteed maximum price of $4,417,250.00, for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to amend the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 General Fund budget amendment for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Pickleball Court Project Larry Langford presented the item, recommending approval of a budget amendment in the General Fund increasing the appropriation for expenditures by $143,800.00 in the Parks Department by utilizing carryover Fiscal Year 2022 -2023 Parks Department funds. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council September 5, 2023 Page 4 14. Consideration and appropriate action relating to bids received for the construction of a Pickleball Court Larry Langford presented the item, recommending to award the base bid and alternate #1, to Ascend Commercial Builders, LLC, of Tulsa, Oklahoma, in the amount of $143,627.00 and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to approve of the agreement and authorize execution of the necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 16. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on annual block parties for 2023, storm debris collection efforts, and upcoming Redbud Festival Park events. 17. Report from City Attorney - None 18. Report from City Councilors - None 19. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 12, 2023 and August 26, 2023 • Health Care Self- Insurance Claims - dated as of August 30, 2023 • Oklahoma Department of Environmental Quality Permit No. SL00007223051 1 Sanitary Sewer to serve the Villas at Cypress Crossing Apartments Facility No. 5 -21310 • Oklahoma Department of Environmental Quality Permit No. WL000072230510 Waterline to serve the Villas at Cypress Crossing Apartments Facility No. 3007218 • Change Order No. 3, executed by the City Manager or designee for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue 20. New Business - None At 7:19 pm, Mayor Lewis recessed the City Council meeting. At 7:25 pm, Mayor Lewis reconvened the City Council meeting. 21. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 At 7:26 pm, the City Council members entered into Executive Session. At 7:44 pm, Julie Lombardi entered into the Executive Session. At 8:01 pm, Julie Lombardi exited the Executive Session. At 8:13 pm, the City Council exited executive session and returned to open session. 22. Adjournment Mr. Fruga moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:14 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk Owasso City Council September 5, 2023 Page 5 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, SEPTEMBER 12, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 12, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, September 8, 2023, 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call - A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Discussion relating to new signage for the Recycle Center Expansion Project Councilor Doug Bonebrake presented the item and discussion was held. 4. Discussion relating to Public Works Department items A. Public Works Facility Update with Beck Design B. Proposed disposal of surplus earthen material from the new Owasso Public Works Facility location at East 1 16th Street North and North Mingo Road C. Proposed agreement with Aerial Data Service, Inc. of Tulsa, Oklahoma, for airborne light detection and ranging (LIDAR) surveying Roger Stevens presented item A and discussion was held. Dwayne Henderson presented item B and C and discussion was held. It was further explained items B and C would be placed on the September 19, 2023, City Council agenda for consideration and action. 5. Discussion relating to Community Development Items A. Request for a final plat for Twill Johnson Ranch, a proposed multi- family development, on approximately 22.55 acres and located northwest of the East 101 :t Street North and North 129th East Avenue intersection B. Request for a final plat for The Reserve at Owasso, a proposed multi -use development, on approximately 51.44 acres and located northwest of the East 1061h Street North and North 145th East Avenue intersection C. Request for the rezoning of approximately 2.22 acres located west of North Mingo Road and East 102nd Street North from Agriculture (AG) to Residential Estate (RE), as referenced in application OZ 23 -06 D. Request for a planned unit development for the Morey Apartments, a proposed multi - family development, on approximately 1.42 acres and located south of East 86th Street and west of North 125th East Avenue, as referenced in application OPUD 23 -05 E. Proposed amendments to the Subdivision Regulations Alexa Beemer presented items A and E and discussion was held. Wendy Kramer presented items B, C and D and discussion was held. It was further explained these items would be placed on the September 19, 2023, City Council agenda for consideration and action. 6. Discussion relating to proposed fee changes for hydrant meter deposits and water service connections Carly Novozinsky presented the item and discussion was held. It was further explained this item would be placed on the September 19, 2023, City Council and Owasso Public Works agendas for consideration and action. Owasso City Council, OPWA 8 OPGA September 12, 2023 Page 2 7. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook Warren Lehr introduced Carly Novozinsky to present the monthly sales tax report and discussion was held. 8. City /Authority Manager report Mr. Lehr reported on the annual block parties held throughout the City and upcoming events at the Redbud Festival Park. 9. City Councilor /Trustee comments and inquiries Councilor Dunn requested to reopen discussion on item 3. Mayor reopened the item and discussion was held. City Councilors commented on the annual block parties and the final Gathering on Main for 2023. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(8)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 At 7:35 pm, the City Council members entered into Executive Session. At 7:47 pm, Chris Garrett entered into the Executive Session. At 8:38 pm, Chris Garrett exited the Executive Session. At 8:54 pm, the City Council exited executive session and returned to open session. 11. Adjournment The meeting adjourned at 8:54 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL RIDGEBACK ROOFING & CONSTRUCTION SHINGLE REPAIR $600.00 2023 WIND STORM -Total FLEET LEASE $600.00 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $9.66 DALE & LEES SERVICE INC AC REPAIR -OLD CENTRAL $92.00 ENTERPRISE FM TRUST FLEET LEASE $1,819.69 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $78.61 JPMORGAN CHASE BANK AMAZON- FAUCET SPRAYER $36.08 JPMORGAN CHASE BANK AMAZON -PAPER CUTTER $24.50 JPMORGAN CHASE BANK LIBERTY -FLAGS $408.26 JPMORGAN CHASE BANK LOCKE- ELECTRIC REPAIR $21.18 JPMORGAN CHASE BANK LOWES- FAUCET $49.58 JPMORGAN CHASE BANK LOWES- OUTLET REPAIR $21.96 JPMORGAN CHASE BANK LOWES- REFUND ($1.64) JPMORGAN CHASE BANK LOWES- SUPPLIES $29.96 JPMORGAN CHASE BANK LOWES -TOOLS $49.96 JPMORGAN CHASE BANK ODP- ENVELOPES $9.04 JPMORGAN CHASE BANK TINT SHOP - WINDOWS $280.00 JPMORGAN CHASE BANK WALMART -CLOCK REPLACE $10.97 UNIFIRST HOLDINGS LP BUILD MAINT UNIFORM $27.12 VERIZON WIRELESS WIRELESS CONNECTION $40.01 BUILDING MAINTENANCE -Total $3,006.94 TYLER TECHNOLOGIES, INC. CAD SOFTWARE $8,251.62 CAD SOFTWARE -Total $8,251.62 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $46.00 ENTERPRISE FM TRUST FLEET LEASE $1,181.46 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $258.03 JPMORGAN CHASE BANK AMAZON -DESK $293.74 JPMORGAN CHASE BANK AMAZON - REFUND ($35.50) JPMORGAN CHASE BANK AMAZON- SUPPLIES $298.24 JPMORGAN CHASE BANK CDW- SUPPLIES $79.86 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $132.19 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $897.00 JPMORGAN CHASE BANK LODGING EXP 8/20 -24 $395.00 JPMORGAN CHASE BANK LODGING EXP 8127 -31 $395.00 JPMORGAN CHASE BANK LOWES -TOOLS $179.00 JPMORGAN CHASE BANK TOMMYS -CAR WASH $59.98 JPMORGAN CHASE BANK TRAVEL EXP 8/20 -31 $229.03 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $57.40 VERIZON WIRELESS WIRELESS CONNECTION $160.08 GEN ANIMAL CONTROL -Total $4,626.51 JPMORGAN CHASE BANK BROWN FARMS -SOD $280.00 1 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL UNIFIRST HOLDINGS LP UNIFORM SERVICES $19.48 GEN CEMETERY -Total $299.48 JPMORGAN CHASE BANK PARKS COFFEE - SUPPLIES $445A6 GEN COMM CTR DONATIONS -Total $445.46 JPMORGAN CHASE BANK AMAZON - PROGRAMMING $26.94 JPMORGAN CHASE BANK AMAZON - SUPPLIES $175.59 JPMORGAN CHASE BANK CINTAS- SUPPLIES $1,061.47 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $174.82 JPMORGAN CHASE BANK SAMS- PLAYING CARDS $20.64 JPMORGAN CHASE BANK SAMS- SUPPLIES $126.28 JPMORGAN CHASE BANK WALMART- SUPPLIES $40.89 SUMNERONE INC COPIER SERVICES $228.80 GEN COMMUNITY CENTER • Total $1,855.43 ENTERPRISE FM TRUST FLEET LEASE $1,701.20 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $506.48 HAROLD RANDALL PINNEY MOWING SERVICE $250.00 INCOG MEMBERSHIP DUES $7,223.50 KENNETH LIVINGSTON CAMDEN PARK MOWING $700.00 TULSA COUNTY CLERK TULSA COUNTY FILINGS $72.00 VERIZON WIRELESS WIRELESS CONNECTION $205.79 GEN COMMUNITY DEVELOPMENT -Total $10,658.97 ALL MEDIA INTEGRATION LLC REDBUD FESTIVAL PARK $55,295.45 SOUN FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $233.22 JPMORGAN CHASE BANK ABCO- RENTAL $612.30 JPMORGAN CHASE BANK AMAZON -PHONE CORD $8.99 JPMORGAN CHASE BANK ODP- SUPPLIES $18.42 GEN CULTURE & RECREATION -Total $56,168.38 AT &T PHONE SERVICE $3.22 ENTERPRISE FM TRUST FLEET LEASE $590.73 VERDIGRIS VALLEY ELECTRIC COOP STORM SIRENS $125.53 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $759.49 ENTERPRISE FM TRUST FLEET LEASE $2,041.79 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $457.94 UNIFIRST HOLDINGS LP UNIFORM SERVICES $59.38 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $2,639.13 JPMORGAN CHASE BANK AMAZON- BINDERS $35.91 JPMORGAN CHASE BANK GOVT FIN -GAAP UPDATE $135.00 2 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ODP -CARD STOCK $12.99 GEN FINANCE •Total $183.90 AT &T PHONE SERVICE $9.66 ELIZABETH ANNE CHILDS LEGAL SERVICES $675.00 ENTERPRISE FM TRUST FLEET LEASE $1,166.58 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $132.67 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT $12,095.00 JPMORGAN CHASE BANK ADMIRAL- SUPPLIES $215.94 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $119.54 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $220.37 JPMORGAN CHASE BANK USPS- POSTAGE $9.75 JPMORGAN CHASE BANK WALMART- BULLETIN $9.99 KEN RAY UNDERWOOD LEGAL SERVICE FEES $2,325.00 MAILROOM FINANCE INC POSTAGE $1,500.00 SUMNERONE INC DOWNSTAIRS COPIER $200.74 SUMNERONE INC UPSTAIRS COPIER SVCS $302.68 TULSA COUNTY CLERK TULSA COUNTY FILINGS $62.00 VERIZON WIRELESS WIRELESS CONNECTION $42.88 GEN GENERAL GOVERNMENT -Total $19,087.80 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $48.56 GEN HISTORICAL MUSEUM -Total $48.56 COMMUNITYCARE EAP EAP FEE $468.00 JPMORGAN CHASE BANK FACEBOOK- ADVERTISE $13.00 JPMORGAN CHASE BANK INDEED - ADVERTISE $490.27 JPMORGAN CHASE BANK INDEED - SUBSCRIPTION $120.00 JPMORGAN CHASE BANK ODP -HOLE PUNCHER $39.99 JPMORGAN CHASE BANK STRATA - MAGAZINES $1,096.71 JPMORGAN CHASE BANK ZIPRECRUITER- ADVERTIS $611.15 GEN HUMAN RESOURCES • Total $2,839.12 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $27.16 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $63.52 JPMORGAN CHASE BANK COX - INTERNET $1,660.19 JPMORGAN CHASE BANK SOLARWINDS- RENEWAL $5,243.00 VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH -Total $7,245.93 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $16.75 ENTERPRISE FM TRUST FLEET LEASE $369.19 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $83.81 INTERNATIONAL INSTITUTE OF OMCTFOA MEMBERSHIP $50.00 JPMORGAN CHASE BANK ODP- SUPPLIES $7.27 3 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 GEN MANAGERIAL -Total $536.02 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $30.97 CITY OF OWASSO WATER SERVICE $9,933.00 ENTERPRISE FM TRUST FLEET LEASE $2,373.99 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $795.27 GAGE BARHAM AUG PARK MOWINGS $2,020.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $48 -91 JPMORGAN CHASE BANK CORNERSTONE - TRIMMER $55.00 JPMORGAN CHASE BANK DISCOUNT DOOR - REPAIR $383.00 JPMORGAN CHASE BANK JANI KING - SERVICES $4,916.50 JPMORGAN CHASE BANK OK FACILITY - MOWINGS $3,800.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $51.57 JPMORGAN CHASE BANK PIKEPASS -FEES $16.40 JPMORGAN CHASE BANK TURFWORX- MOWINGS $1,085.00 ROGERS COUNTY RURAL WATER CENTENNIAL PARK WATER $447.98 DISTRICT SER UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $59.00 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $159.70 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total $26,216.30 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $317.10 CHOUTEAU LIME CO INC BERMUDA FERTILIZER $1,232.20 ENTERPRISE FM TRUST FLEET LEASE $4,698.64 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $1,604.09 GM LAWNCARE LLC 129/76TH -96TH MOWING $1,200.00 GM LAWNCARE LLC GARNETT /86TH -96TH MOW $600.00 GM LAWNCARE LLC GARNETT /96 -106TH MOW $1,000.00 JPMORGAN CHASE BANK AMAZON- HYDRATION $31.42 SOURCEONE MANAGEMENT SERVICES ROW FINISH MOWING $940.00 INC SOURCEONE MANAGEMENT SERVICES ROW MOWING $996.00 INC SOURCEONE MANAGEMENT SERVICES ROW WHITE FENCE MOW $3,392.00 INC SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $267.70 SPIRIT LANDSCAPE MANAGEMENT LLC DRIP LINE REPAIR $122.50 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE $443.46 UNIFIRST HOLDINGS LP UNIFORM SERVICES $110.89 VERIZON WIRELESS WIRELESS CONNECTION $120.03 GEN STORMWATER -Total $17,076.03 AEP /PSO STREET LIGHTS $10.92 4 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment $84.42 TREASURER PETTY CASH AMB REF - JACOBS Amount 01 GENERAL TREASURER PETTY CASH CC DEP REF -HILLS $50.00 TREASURER PETTY CASH CC DEP REF- LUDINICH $50.00 TREASURER PETTY CASH CC DEP REF - REUTLINGER $100.00 TREASURER PETTY CASH CC DEP REF -TABER $100.00 TREASURER PETTY CASH CC DEP REF- THOMPSON $50.00 TREASURER PETTY CASH CC DEP REF - WALKER $50.00 TREASURER PETTY CASH CC DEP REF -XIONG $100.00 GENERAL -Total 25 HOTEL TAX $510.92 GENERAL -Total $564.00 $163,055.99 20 AMBULANCE SERVICE FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $4,783.61 JPMORGAN CHASE BANK AMER HEART -CLASS $120.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,210.18 JPMORGAN CHASE BANK HOME DEPOT -FAN $160.94 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $1,883.86 JPMORGAN CHASE BANK LODGING EXP 8/16 -24 $112.70 JPMORGAN CHASE BANK LODGING EXP 9/17 -23 $975.44 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $720.00 JPMORGAN CHASE BANK MEETING EXP 08/21 $38.00 JPMORGAN CHASE BANK MES- SENSORS $1,005.00 JPMORGAN CHASE BANK OSU FST -CLASS $135.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $11,184.74 REPUBLIC RECOVERY SERVICES INC COLLECTION SERVICES $84.42 TREASURER PETTY CASH AMB REF - JACOBS $20.40 TREASURER PETTY CASH AMB REF -TICE $20.40 AMBULANCE SERVICE -Total $125,22 AMBULANCE SERVICE -Total $564.00 $11,309.96 21 E -911 COX COMMUNICATIONS T1 CIRCUITS $229.00 $169.95 INCOG ANNUAL ADMIN SVCS $1,354.26 JPMORGAN CHASE BANK INCOG E911 CHARGES $8,720.05 J FOWLER -CAR WASH VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $10,343.32 E -911 -Total $10,343.32 25 HOTEL TAX JPMORGAN CHASE BANK SCOREBOARD - SHIRTS $564.00 HOTELTAX -Total $564.00 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $62.17 JPMORGAN CHASE BANK AMAZON -BOOTS $169.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $3.49 JPMORGAN CHASE BANK SCOREBOARD- SHIRTS $226.40 TREASURER PETTY CASH J FOWLER -CAR WASH $10.00 A Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment $1,379,449.04 36 CAPITAL IMPROV GRANTS Amount 25 HOTELTAX STRONG NEIGHBORHOODS -Total CDBG HALE ACRES WATERLINE -Total $472.01 HOTELTAX -Total -Total $29,131.63 $1,036.01 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. GARNETT IMPROVEMENTS $3,487.40 GARNETT CULVERT IMPROV -Total $3,487.40 MESHEK & ASSOCIATES, P.L.C. NOTTINGHAM DRNG IMPRV $6,717.40 NOTTINGHAM DRAINAGE IMPRO -Total $6,717.40 JPMORGAN CHASE BANK AMAZON- HANGERS $50.00 JPMORGAN CHASE BANK AT YOUR SERV- RENTAL $160.00 MESHEK & ASSOCIATES, P.L.C. BLKJACK CREEK UPDATE $1,677.50 SOURCEONE MANAGEMENT SERVICES 3 LAKES CHAN MOW $742.50 INC SOURCEONE MANAGEMENT SERVICES BIRD CREEK CHAN MOW $1,486.00 INC SOURCEONE MANAGEMENT SERVICES CAMELOT DET POND MOW $495.00 INC SOURCEONE MANAGEMENT SERVICES ELM CREEK CHAN MOW $1,586.00 INC SOURCEONE MANAGEMENT SERVICES GARNETT DET POND MOW $749.00 INC SOURCEONE MANAGEMENT SERVICES LAKE RIDGE CHAN MOW $1,342.50 INC SOURCEONE MANAGEMENT SERVICES ROW FINISH MOWING $6,764.00 INC TREASURER PETTY CASH PER DIEM - THOMPSON $206.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.36 VERIZON WIRELESS WIRELESS CONNECTION $40.01 WILLIAM JOSEPH BLACKARD TREE REMOVAL $1,900.00 STORMWATER- STORMWATER -Total $17,210.37 STORMWATER MANAGEMENT -Total $27,415.17 31 AMBULANCE CAPITAL TREASURER PETTY CASH AMB REF- JACOBS $3.60 TREASURER PETTY CASH AMB REF -TICE $3.60 AMBULANCE CAPITAL -Total $7,20 AMBULANCE CAPITAL -Total $720 34 VISION TAX CROSSLAND HEAVY CONTRACTORS 116 - GARNETT TO 129 $308,918.32 116TH - GARNETT RD TO 129TH -Total $308,918.32 CROSSLAND HEAVY CONTRACTORS 116 -MINGO TO GARNETT $1,070,530.72 116TH -MINGO TO GARNETT RD -Total $1,070,530.72 VISION TAX -Total $1,379,449.04 36 CAPITAL IMPROV GRANTS STRONGHAND LLC HALE ACRES WATERLINE $29,131.63 CDBG HALE ACRES WATERLINE -Total $29,131.63 CAPITAL IMPROV GRANTS -Total $29,131.63 37 SALES TAX FIRE AT &T PHONE SERVICE $3.22 Fund 37 SALES TAX FIRE Claims List - 09/19/2023 Vendor Name Payable Description Payment Amount CITY OF OWASSO WATER SERVICE $101.50 ENTERPRISE FM TRUST FLEET LEASE $1,518.43 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $4,105.94 JPMORGAN CHASE BANK AMAZON - BATTERIES $68.56 JPMORGAN CHASE BANK AMAZON -MASK BAGS $66.00 JPMORGAN CHASE BANK AMAZON -WORK GLOVES $85.93 JPMORGAN CHASE BANK CHEWY -K9 FOOD $51.48 JPMORGAN CHASE BANK EMTEC -PEST $395.00 JPMORGAN CHASE BANK ERRONEOUS CHARGE $100.00 JPMORGAN CHASE BANK GEARHEAD- UNIFORM $100.00 JPMORGAN CHASE BANK GRAINGER -BOAT REPAIR $99.50 JPMORGAN CHASE BANK GRAINGER -SCBA PART $3.69 JPMORGAN CHASE BANK HOME DEPOT -BAR OIL $28.56 JPMORGAN CHASE BANK INTERSTATE -BOAT MAINT $49.60 JPMORGAN CHASE BANK KMS -ST3 AC $230.00 JPMORGAN CHASE BANK LIBERTY -FLAG REPLACE $1,292.00 JPMORGAN CHASE BANK LOCKE- REPAIR PARTS $17.07 JPMORGAN CHASE BANK LODGING EXP 8/15 -17 $444.09 JPMORGAN CHASE BANK LODGING EXP 8115 -18 $1,836.36 JPMORGAN CHASE BANK LODGING EXP 8118 -24 $1,093.84 JPMORGAN CHASE BANK LODGING EXP 8121 -25 $288.00 JPMORGAN CHASE BANK NAFECO- SUSPENDERS $900.00 JPMORGAN CHASE BANK NATION REG -PMD PATCH $150.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11728 JPMORGAN CHASE BANK OK POLICE - UNIFORM $1,089.80 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $973.07 JPMORGAN CHASE BANK OREILLY -ST4 FLOOR DRY $43.96 JPMORGAN CHASE BANK OSUOKC -CLASS $66.84 JPMORGAN CHASE BANK OSUOKC- TRAINING $334.20 JPMORGAN CHASE BANK OWASSO KEYS -DOOR LOCK $872.00 JPMORGAN CHASE BANK PIKEPASS -FEES $35.74 JPMORGAN CHASE BANK PSN -ST4 WATER $208.47 JPMORGAN CHASE BANK SAFE KIDS - RECERT $110.00 JPMORGAN CHASE BANK SAMS -CREW HYDRATION $47.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $60.82 JPMORGAN CHASE BANK TIME TO SHINE -CAR WAS $137.64 JPMORGAN CHASE BANK TRACTOR SUP -GLUE $17.98 JPMORGAN CHASE BANK TRAVEL EXP 08/29 $85.95 JPMORGAN CHASE BANK TRAVEL EXP 8/15 -17 $73.85 JPMORGAN CHASE BANK TRAVEL EXP 8115 -18 $521.25 JPMORGAN CHASE BANK TRAVEL EXP 8/20 -24 $645.60 Claims List - 09119/2023 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK WALMART - BATTERIES $18.52 VERIZON WIRELESS WIRELESS CONNECTION $1,088.92 SALES TAX FUND -FIRE -Total $19,578.60 SALES TAX FIRE - Total $19,578.60 38 SALES TAX POLICE AT &T PHONE SERVICE $9.66 CITY OF OWASSO WATER SERVICE $35.00 ENTERPRISE FM TRUST FLEET LEASE $3,022.35 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $16,260.87 JPMORGAN CHASE BANK AMAZON- SUPPLIES $545.31 JPMORGAN CHASE BANK AMAZON- WHEELS $37.98 JPMORGAN CHASE BANK DUVALL- BOILER $1,920.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $149.99 JPMORGAN CHASE BANK LOWES- SUPPLIES $30.26 JPMORGAN CHASE BANK MEETING EXP 08/28 $31.16 JPMORGAN CHASE BANK MEETING EXP 06/29 $156.94 JPMORGAN CHASE BANK MEETING EXP 08130 $55.36 JPMORGAN CHASE BANK MEETING EXP 08131 $346.40 JPMORGAN CHASE BANK MEETING EXP 09101 $149.02 JPMORGAN CHASE BANK MEETING EXP 09/04 $338.03 JPMORGAN CHASE BANK NATION TACT - TRAINING $966.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIS $126.14 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $500.71 JPMORGAN CHASE BANK PACKTRACK- SUBSCRIPTIO $560.00 JPMORGAN CHASE BANK PAWBEST -DOG WASH TUB $1,579.99 JPMORGAN CHASE BANK QT -CAR WASH $8.00 JPMORGAN CHASE BANK ROYAL CANIN- SUPPLIES $796.32 JPMORGAN CHASE BANK SECURITY ONLINE -SUPPL $317.00 JPMORGAN CHASE BANK SMARTLINER -VEH EQUIP $280.38 JPMORGAN CHASE BANK SUMNER- COPIER RENTAL $106.43 JPMORGAN CHASE BANK TIGERTOUGH -VEH EQUIP $1,356.00 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $884.60 OVERHEAD DOOR CO. OF TULSA, INC SP ENCODER CABLE $642.80 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $196.00 SHAMROCK SCIENTIFIC SPECIALTY PROP & EVID LABELS $106.04 VERIZON WIRELESS WIRELESS CONNECTION $2,547.79 SALES TAX FUND - POLICE -Total $34,062.53 SALES TAX POLICE -Total $34,062.53 39 SALES TAX STREETS AEP /PSO STREET LIGHTS $9,224.32 BLUE ENERGY FUELS LLC CNG FUEL CHARGES AUG $139.07 ENTERPRISE FM TRUST FLEET LEASE $1,041.60 FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $2,761.01 11 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK AMAZON- HYDRATION $31.42 JPMORGAN CHASE BANK BROWNCO- BROOMS $198.39 JPMORGAN CHASE BANK BROWNCO -CURB EXPAN $225.00 JPMORGAN CHASE BANK BROWNCO -EDGER $41.36 JPMORGAN CHASE BANK BROWNCO- SILICONE $348.00 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $607.56 JPMORGAN CHASE BANK DUNHAMS - COLDPATCH $143.75 - JPMORGAN CHASE BANK LOCKE -LIGHT BULBS $53.58 JPMORGAN CHASE BANK LOWES -CURB REPAIR $623.66 JPMORGAN CHASE BANK LOWES- FILTERS $41.34 JPMORGAN CHASE BANK LOWES - SCREWS $93.12 JPMORGAN CHASE BANK MAXWELL -CURB REPAIR $398.79 JPMORGAN CHASE BANK MAXWELL -DRILL BITS $25.43 JPMORGAN CHASE BANK MAXWELL - SEALANT $825.12 JPMORGAN CHASE BANK PIKEPASS -FEES $5.60 TLS GROUP INC SEPT MAINTENANCE $1,465.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $270.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $163.94 VERDIGRIS VALLEY ELECTRIC COOP 116/129 TRAFFIC SIGN $80.29 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $78.74 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.35 VERIZON WIRELESS WIRELESS CONNECTION $120.03 SALES TAX FUND-STREETS -Total $19,012.97 SALES TAX STREETS -Total $19,012.97 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK EATON ELECT -DFM UPFIT $1,760.00 Cl FIRE -Total $1,760,00 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICE FEES $1,261.00 CIP 106 /129 INTERSECT IMP -Total $1,261.00 K +D ARCHITECTS LLC RANGE PROJECT $790.00 P.D. MULTI -USE STRUCTURE -Total $790.00 K +D ARCHITECTS LLC PARKS MAINT OFFICE $10,350.00 PARKS FACILITY -Total $10,350.00 POE, LTD FY23 STREET REHAB $6,495.00 STREET REHAB FY22 -23 - Total $6,495.00 CAPITAL IMPROVEMENTS -Total $20,656.00 70 CITY GARAGE FLEETCOR TECHNOLOGIES FUEL CHARGES AUG 23 $47.39 JPMORGAN CHASE BANK AMAZON -FILM RUST $53.75 JPMORGAN CHASE BANK AMAZON - GLOVES $49.98 JPMORGAN CHASE BANK AMAZON- MAILBOX $30.95 JPMORGAN CHASE BANK AMAZON -MIC CLIPS $38.78 :-1 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK AMAZON -OIL FILTER $169.43 JPMORGAN CHASE BANK AMAZON -PAPER CUTTER $43.26 JPMORGAN CHASE BANK AMAZON -SIDE STEPS $1,144.15 JPMORGAN CHASE BANK AMAZON -VINYL $5.94 JPMORGAN CHASE BANK ARCANTENNA- ANTENNA $190.00 JPMORGAN CHASE BANK BACKRACK -RACK $511.88 JPMORGAN CHASE BANK BUMPER -PARTS $2,240.38 JPMORGAN CHASE BANK BUMPER - SUPPLIES $12.49 JPMORGAN CHASE BANK GOODYEAR -TIRES $1,328.37 JPMORGAN CHASE BANK HESSELBEIN -STOCK TIRE $72.91 JPMORGAN CHASE BANK JOHN WRIGHT -TOOL BOX $1,599.98 JPMORGAN CHASE BANK LENOX -TOW $95.00 JPMORGAN CHASE BANK LENOX- TOWINGS $900.00 JPMORGAN CHASE BANK ODP- BATTERIES $11.65 JPMORGAN CHASE BANK ODP -CARD STOCK $37.50 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $159.79 JPMORGAN CHASE BANK OREILLY -PARTS $32,99 JPMORGAN CHASE BANK SHINE FACT -CAR WASH $120.00 JPMORGAN CHASE BANK SPEEDTECH- FLASHERS $750.49 JPMORGAN CHASE BANK UNITED FORD -PARTS $1,387.03 JPMORGAN CHASE BANK UNITED FORD -STOCK PAR $145.68 JPMORGAN CHASE BANK VISUAL FORCE - BRAKCETS $198.24 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $366.08 JPMORGAN CHASE BANK WASTE MGMT -LATE FEE $5.99 JPMORGAN CHASE BANK WELDON -PARTS $208.99 JPMORGAN CHASE BANK WHITE STAR -PARTS $71.32 UNIFIRST HOLDINGS LP VEHICLE MAINT UNIFORM $10190 VEHICLE MAINTENANCE -Total $12,134.29 CITY GARAGE -Total $12,134.29 VEHICLE MAINTENANCE JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $239.71 VEHICLE MAINTENANCE -Total $239.71 VEHICLE MAINTENANCE •Total $239.71 76 WORKERS' COMP SELF -INS AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $466.75 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $6,713.95 SAS, LLC SELECT ACTUARIAL SERVICE ACTURIAL REPORT FEE $4,000.00 UNITED SAFETY & CLAIMS INC WORKERS COMP SVC FEE $1,658.33 WORKERS' COMP SELF -INS -Total $12,839.03 WORKERS' COMP SELF -INS -Total $12,839.03 77 GENERAL LIABILITY - PROPERT HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICE FEES $634.90 GEN LIAB -PROP SELF INS -Total $634.90 10 Claims List - 09/19/2023 Fund Vendor Name Payable Description Payment Amount 77 GENERAL LIABILITY- PROPERT -Total $634.90 City Grand Total $1,740,906.35 11 TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: Proposed Updates to the Owasso Subdivision Regulations DATE: September 15, 2023 BACKGROUND: Originally adopted in November of 2008, and last updated in December of 2011, the Owasso Subdivision Regulations provide for the arrangement of parcels of land in Owasso for residential, office, commercial, and industrial uses and for public needs and uses, such as streets and utility easements. In order to ensure that these regulations are maintained in a fashion that keeps up with current best - planning- practices and the current state of the Owasso community, Community Development staff has undertaken an update to said regulations. CITY COUNCIL REVIEW: A Public Hearing was held at the regularly scheduled Planning Commission meeting on September 11, 2023, to discuss these proposed updates to the Subdivision Regulations and provide for comments from the community. While minor and clarifying updates to the Subdivision Regulations can be found within all Sections of the draft Regulations, the following proposed updates are the most substantial in nature: • Chapter 1, Section 1.5, Page 6, Lines 19 -22- Proposed addition of language to allow for a combined review and approval of both a preliminary and final simultaneously, in certain situations. o This language would codify a long- standing procedure to allow single lot /single block subdivisions to bypass the separate preliminary plat review process. • Chapter 2, Section 2.4.4, Page 15, Lines 11 -15 AND Chapter 3, Section 3.2.13, Paae 20, Lines 25- 30- Proposed addition of language to codify updated addressing procedures for new subdivisions within the City of Owasso. • Chapter 3, Sections 3.4.1 -3.5, Pages 22 -23, Lines 27 -43 & 1 -9- Proposed addition of language to codify existing sidewalk design standards and sidewalk escrow practices. • Chapter 3, Section 3.6.5, Page 24, Lines 8 -36 AND Chapter 8 (entire)- Proposed removal of redundant language from Section 3.6.5, for inclusion in its own new chapter later in the draft document. o Section 12 -302 of the Owasso Code of Ordinances would be eliminated, as said language would be codified in the new Chapter 8 of the Subdivision Regulations. • Chapter 4, Section 4.2.6, Pages 29 -34 (entire)- Proposed removal of language to be moved to the Owasso Engineering Design Standards. • Chapter 6, Section 6.2.2 - 6.2.4, Page 42 -21 (entire)- Proposed addition of language to mirror application and review procedures for Changes of Access requests seen in previous chapters. • Chapter 7, Sections 7.1.1- 7.1.3, Pages 45 -48 (entire)- Proposed addition of language to create application, review, and approval procedures for Lot Combinations and Lot Line Adjustment requests. OZ 23 -06 Page 2 • All case types mentioned in the draft Chapter 7 (lot splits, lot combinations, lot line adjustments) would no longer go before Planning Commission for review; rather, these case types would be reviewed administratively by staff and the Technical Advisory Committee. • This would allow for a smoother, more expedited process, for applicants. Further, these revised processes would mirror those of other municipalities in the area. PROPOSED ACTION: Per Chapter 3, Section 12 -301 of the Owasso Code of Ordinances, staff must notify, in writing, both the Owasso Planning Commission and the Owasso City Council of any proposed changes to the Subdivision Regulations. Upon notification to the City Council, a thirty (30) day waiting period will begin; if no action to disapprove the proposed updates, in part or in whole, is undertaken by the City Council within 30 days of placement on a Consent Agenda, then said updates will go into effect. Following discussion at the September 12, 2023 Worksession agenda, staff has placed the proposed amendments to the Subdivision Regulations on the September 19, 2023 Consent Agenda of the Owasso City Council meeting. ATTACHMENT: Redlined Copy of Draft Subdivision Regulations SUBDIVISION REGULATIONS DRAFT NOTE- Red Font denotes proposed additions, denote proposed removals. The entire Table of Contents is a proposed addition, and will be updated with corrected page numbers after review. Some formatting /bulleted lists have been adjusted and reordered for ease of the reader. TABLE OF CONTENTS CHAPTER 1 — GENERAL PROVISIONS 5 1.1 Title 5 1.2 Purpose and Intentions 5 1.3 Authority 5 1.4 Jurisdiction 5 1.5 Subdivision Plat Requirement and Waiver 6 1.6 Plat Vacation and Alterations 6 1.7 Variance of Regulations 6 1.8 Promulgation of Rules and Regulations 6 1.9 Separability of Provisions 7 1.10 Conflict with State or Federal Regulations 7 1.11 Conflict with Private Agreements and Covenants 7 1.12 Penalty 7 1.13 Technical Advisory Committee on Plats - Duties 7 1.14 Technical Advisory Committee on Plats - Membership 7 1.15 Minimum Design Criteria 7 CHAPTER 2 — SUBDIVISION PLAT PROCEDURES 9 2.1 Process 9 2.2 Pre - Development Conference 9 2.3 Preliminary Plat 9 2.4 Final Plat 12 2.5 Fees 16 2.6 Planned Unit Development 16 CHAPTER 3 — SUBDIVISIONS 17 3.1 General 17 3.2 Access to Streets 17 3.3 Alleys 20 3.4 Sidewalks 20 3.5 Trails 21 3.6 Easements 21 3.7 Public Areas and Open Spaces 22 3.8 Lot Terms 22 2 1 3.9 Blocks 23 2 3.10 Flag Lots 23 3 3.11 Building Lines and Elevations 24 4 3.12 Flood Plain Areas 24 5 3.13 Oil and Gas Wells 24 6 3.14 Hillside Development 24 7 3.15 Planned Unit Development 25 8 3.16 Stormwater Drainage and Detention 25 9 3.17 Homeowners' Or Property Owners' Associations 25 10 3.18 Required Infrastructure and Public Improvements 25 11 CHAPTER 4 -SUBDIVISION CONSTRUCTION PROCEDURES 26 12 4.1 Improvements Shall Meet Established Standards 26 13 4.2 Improvements Required 26 14 4.3 Construction Plans 26 15 4.4 City Engineer Review 27 16 4.5 At -Risk Construction 27 17 4.6 Pre - Construction Conference 27 18 4.7 Construction of Public Utilities and Facilities 27 19 4.8 Inspections and Certifications 27 20 4.9 As -Built Construction Plans 27 21 4.10 Maintenance Bond 27 22 4.11 Acceptance of Improvements 28 23 CHAPTER 5 - FEES 29 24 5.1 Area Park, Recreational, and Cultural Requirements 29 25 5.2 Emergency Siren Fee 31 26 5.3 Additional Infrastrcuture Payback Fees 33 27 CHAPTER 6 - CHANGE OF LIMITS OF ACCESS 33 28 6.1 Intentions 33 29 6.2 Application 33 30 CHAPTER 7 — LOT SPLITS LOT COMBINATIONS AND LOT LINE ADJUSTMENTS 35 31 7.1 Intentions and Definition 35 32 7.2 Application Procedure 38 33 7.3 Review Procedure 38 34 7.4 Approval Guidelines 39 3 CHAPTER 8 — EASEMENTS AND RIGHTS -OF -WAY CLOSURE 40 2 8.1 Intentions 40 3 8.2 Application Procedure 40 4 8.1 Approval Procedure 40 5 8.1 Right to Reopen 40 6 CHAPTER 9 — BUILDING PERMITS 42 Intentions 42 8 CHAPTER 10- DEFINITIONS AND USAGE 43 9 10.1 Usage 43 10 10.2 Words and Terms Defined 43 11 12 13 FIGURES 14 1 Preliminary Plat Flowchart 12 15 2 Final Plat Flowchart 15 16 3 Right of Way Widths 19 17 4 Sidewalk Widths .21 18 5 Lot Types 23 19 6 Change of Access Flowchart 34 20 7 Typical Lot Split Configuration 36 21 8 Typical Lot Line Adjustment Configuration 37 22 9 Easement and Rights -Of -Way Closure Flowchart 41 23 24 4 CHAPTER 1 — GENERAL PROVISIONS 2 1.1 Title. These Regulations shall hereafter be known, cited, and referred to as the 3 "Subdivision Regulations of the City of Owasso, Oklahoma" and herein be referred to as a "these Regulations." 5 6 1.2 Purpose and Intentions. 7 1.2.1 Purpose. These Regulations and Standards for the subdivision of land are intended to s ensure the development and maintenance of a safe, . healthy, attractive, and 9 efficient community and to provide for the conservation of its human and physical 10 resources. The arrangement of parcels of land in Owasso for residential, office,. 11 commercial, and industrial uses and for public needs, such as streets and easements, 12 will to a large degree determine the health, safety, economy, and quality of life in 13 the city. As such, the arrangement of said parcels of land are a public concern and 14 should be held to the certain minimum requirements adopted herein, to protect the 15 public health, safety, and general welfare. 16 1.2.2 Intentions. These Regulations are specifically intended to: 17 a. Establish a subdivision process that is as expeditious and efficient as possible 18 while providing for public health, safety, and general welfare; 19 b. Harmoniously relate the development of various tracts of land to the existing 20 community and facilitate the future development of adjoining tracts, all in 21 accordance with the adopted GrOwasso Land Use Master Plan; 22 c. Provide that the cost of improvements which primarily benefit the tract of 23 land being developed be borne by the owners or developers of the tract; 24 d. Provide the best possible design for the tract; 25 e. Provide a proper arrangement of streets and assure the adequacy of open 26 spaces for traffic and access of emergency vehicles commensurate with the 27 intensification of land use customarily incident to a change of zoning; 28 f. Reconcile any differences of interest; 29 g. Ensure proper legal descriptions, monumenting of land, and adequate and 30 accurate platting and records of land subdivision; 31 h. Ensure that public facilities and utilities are available that will have sufficient 32 capacity to serve the proposed subdivision and the general community; 33 L Promote development that will preserve the natural beauty and physical 34 characteristics of the land and will intrude upon the environment to the least 35 possible extent; and 36 j. Encourage designs which will require minimal maintenance of public 37 improvements by the City. 5 1 1.3 Authority. These Regulations and Standards for land development are adopted under 2 the authority granted by Oklahoma State Statutes, Title 11, Sections 41 -101 through 41- 3 115, and 45 -101 through 45 -106. 4 1.4 Jurisdiction, These Regulations shall apply to all subdivision of land located within the 5 corporate limits of the City of Owasso, Oklahoma. 6 1.5 Subdivision Plat Requirement and Exceotfons. For the purposes of promoting the public 7 health, safety, and general welfare, as well as for the purposes of providing a proper 8 arrangement of streets and adequacy of open space, the following platting 9 requirement is established: 10 For any land which has been annexed into the City of Owasso limits and /or rezoned 11 upon application of a private party, no new Building Permit shall be issued until that 12 portion of the tract on which the permit is sought has been included within a subdivision 13 plat or replat, as the case may be, submitted to and approved by the Planning 14 Commission and City Council, and filed of record in the office of the County Clerk 15 where the property is situated. The Administrator, or their designee, pursuant to their 16 exclusive jurisdiction of subdivision plats, may remove the platting requirement upon a 17 determination that the above - stated purposes have been achieved by the previous 18 platting or other means, or could not be achieved by a plat or replat. 19 Additionally, the Administrator may allow an individual to submit a preliminary and final 20 plat simultaneously where the nature of the development indicates such an exception 21 would otherwise not be contrary to the intent of these Regulations, such as in the case 22 of a proposed one lot one block plat. 23 1.6 Plat Vacation and Alterations. No vacation of a plat or any parts thereof, except by 24 action of the District Court, shall be valid or impart notice until after the required consent 25 of such platted area is presented to the City Council and the approval of the Council is 26 entered thereon. All vacations or alterations of a final approved filed Plat shall require 27 the approval of the Planning Commission and City Council and the filing of a corrected 28 plat, approved deed, or accepted easement. Alterations of a plat without approval 29 shall constitute a violation of these Regulations. 30 1.7 Variance of Regulations. Whenever the tract to be subdivided is of such unusual size or 31 shape or is surrounded by such development or unusual conditions that the strict 32 application of the requirements contained in these Regulations result in substantial 33 hardship or inequity, the Planning Commission may vary or modify, and /or except as 34 otherwise indicated, such requirements of design but not of procedure or 35 improvements, so that the Subdivider may develop their property in a reasonable 36 manner, but so that at the same time, the public welfare and interests of the City are 37 protected and the purpose and intentions of these Regulations are preserved. Such 38 modification may be granted upon written request of the Subdivider stating the reason 39 for each modification and may be waived by three - fourths (3/4) vote of the members 40 of the Planning Commission present, subject to the acceptance of the plat and the 41 dedications thereon by the City Council. If three - fourths (3/4) of the members of the 42 Planning Commission are not present at the meeting at which the variance is to be 43 heard, said variance cannot be approved. 1 1.7.1 Board of Adiustment Action. Prior to Planning Commission action to allow a variance 2 of these regulations, the Owasso Board of Adjustment shall grant all applicable 3 zoning variance(s) allowing such alternations to these requirements. 4 1.8 Promulgation of Rules and Regulations. Please refer to Chapter 3, Section 12 -301 of the 5 Owasso Code of Ordinances for information concerning the Promulgation of Rules and 6 Regulations. Upon adoption of this Ordinance, the City Manager shall present Rules and 7 Regulations relating to the implementation of the intent of the Subdivision Regulations to 8 the City Council for adoption by resolution. Provided, however, that the City Manager 9 shall from time to time promulgate such additional rules and regulations,or changes to 10 existing rules and retulations, as considered necessary. the promulgation of such rules 11 and regulations, in whole or in part, shall require the city manager to notift the city 12 council, planning commission, and board of adjustment in whriting of the proposed rules 13 and regulations and shall require the exact language of the proposal be attached to 14 such notice. Such notice to the City Council shall be published in the consent agenda 15 of a City Council meeting for acknowledgement of Council receipt of the change(s). 16 Upon notification to the City Council and for a period of thirty (30) days, the proposed 17 rules and regulations shall lay open and be subject to city council action to 18 disapprove either in part or in whole. Absent action by the City Council to disapprove 19 proposed rules and regulations within the allotted time frame, such rules and 20 regulations shall have the force and effect of law. 21 1.9 Seoarability of Provisions. If any Section, clause, paragraph, provision or portion of these 22 Regulations shall be held invalid or unconstitutional by any court of competent 23 jurisdiction, such holding shall not affect any other Section, clause, paragraph, provision 24 or portion of these Regulations. 25 1.10 Conflict with State or Federal Regulations. If these regulations are inconsistent with state 26 or federal law, the more restrictive provision governs, to the extent allowed by law. The 27 more restrictive provision is the one that imposes more stringent controls. 28 1.11 Conflict with Private Agreements and Covenants. These regulations do no abrogate or 29 annul any easement, covenant, deed restriction or other agreement between private 30 parties. If these regulations impose a greater restriction than imposed by an agreement 31 or covenant among private parties, these regulations govern. The Planning Commission 32 is not responsible for monitoring or enforcing agreements or covenants among private 33 parties. 34 1.12 Penalty. Any person or persons, firm, or corporation who violate any of the provisions of 35 these Regulations, or fail to comply therewith or with any of the requirements thereof, 36 shall be deemed guilty of an offense shall be fined in accordance with the City of 37 Owasso Code of Ordinances. shall be fined not more than $200.00 and costs and/or 30 38 days imprisonment. Each day such violation shall be permitted to exist shall constitute a 39 separate offense. In addition to the other remedies provided herein, the city may 40 institute any proper action or proceedings to endforce these Regulations. Each day's 41 violation thereof shall constitute a separate offense. In addition to the other remedies 42 provided herein, the City may institute any proper action or proceedings to enforce 43 these Regulations. 1 1.13 Technical Advisory Committee on Plats - Duties. It shall be the responsibility of the 2 Technical Advisory Committee (TAC) to meet together on the call of the Administrator, 3 who shall serve as Chairperson, to review and study all Preliminary Plats, Final Plats, and 4 Lot Splits /Lot Combinations /Lot Line Adjustments and to submit its findings and 5 recommendations to the Planning Commission. 6 1.14 Technical Advisory Committee on Plats - Membership. The membership of the Technical 7 Advisory Committee shall consist of one representative of each of the following 8 agencies, companies, and City Departments or other such public officials as the City 9 Manager, or their designee, may designate: 10 a. City Manager, 11 b. Public Works Department; 12 a. City Attorney's Office; 13 d. Community Development Department; 14 e. Building and Permitting Division; 15 f. Fire Department; 16 g. Police Department; 17 h. County Engineer of the involved county; 18 I. A natural gas company representative; 19 j. An electric company representative; 20 k. A cable television company representative; 21 I. A telephone company representative; and 22 m. A Planning Commission representative. 23 1.15 Minimum Desian Criteria 24 In enacting the various provisions of these regulations and in promulgating any rules 25 deemed necessary to carry out the purposes of these regulations, the City of Owasso is 26 merely setting forth certain minimum standards for design and construction. By setting 27 forth these minimum standards, neither the City of Owasso nor any of its staff are making 28 any assurances that these minimum design standards are sufficient. Any person owning 29 such land or developing land within the City limits must rely on their own design 30 professionals to design their facilities, be it public or private, in accordance with the 31 intentions of these regulations. When the City staff examines proposed plats and their 32 supporting documents for conformity with these regulations, such review merely is being 33 performed to determine whether or not the minimum standards are met by the design 34 and layout depicted on the proposed project and its supporting documents. The 35 approval of these documents does not assure any person that the designs are 36 adequate for the purposes intended. 37 Neither the enactment of these regulations nor review of improvements to be 38 constructed or proposed under these regulations shall in any manner create liability for 39 the City of Owasso to the owner, developer, or contractor nor to any person affected 40 by the activities of such owner, developer, or contractor. 41 8 CHAPTER 2 — SUBDIVISION PLAT PROCEDURES 2 2.1 Process. 3 2.1.1 Reouirement. Whenever any subdivision of land is proposed, and before any permit is 4 issued for the erection of a structure in such proposed subdivision, the owner of the 5 land or their agent shall apply for and secure both Planning Commission and City 6 Council approval of a Final Plat for such proposed subdivision. 7 2.1.2 Procedure. The proposed subdivision shall be processed as follows: 8 a. Pre - development conference; 9 b. Application for Preliminary Plat 10 nicigy begin yAth step F of this gist), (proposed subdivision(s) containing only one 11 lot may begin with the Final Plat application, or as determined by the 12 Administrator or their designee); 13 c. Technical Advisory Committee (TAC) review of the Preliminary Plat; 14 d. Planning Commission review of the Preliminary Plat; 15 e. Revision of the Preliminary Plat, if required; 16 f. Application for the Final Plat; 17 g. Submission of Construction Plans for approval to Public Works and the 18 Department of Environmental Quality (DEQ); 19 h. TAC review of the Final Plat; 20 L City Addressing Coordinator provides official addresses for the Final plat; 21 J. Planning Commission review of the Final Plat; 22 k. Obtain Public Works and DEQ approval of the Construction Plans; 23 I. City Council review and approval of the Final Plat; 24 m. Certification of the Final Plat; 25 n. Record the certified Final Plat with the appropriate County officials and return 26 file- stamped original plats to the Administrator, 27 a. Pre- construction conference; 28 p. Construction of subdivision improvements in accordance with the approved 29 Construction Plans; and 30 q. Council acceptance of subdivision improvements. 31 2.2 Pre Wet Pre - Development Conference. A pre — development conference shall be held 32 between the applicant proposing to subdivide property and the Administrator to discuss 33 Zoning Code requirements, subdivision design requirements, platting procedures, 34 improvements, layout and construction, 35 2.3 Preliminary Plat. + 1 2.3.1 Purpose. The purpose of the Preliminary Plat is to provide an interim step in the 2 procedure when the Subdivider shall submit a proposed Preliminary Plat containing the 3 subsequent information outlined below. It is at this point that the items discussed at the 4 pre - development conference are shown and the development is examined to see if it 5 conforms to the Subdivision Regulations. 6 2.3.2 Submittal: The Preliminary Plat shall be drawn at a scale of one hundred (100) feet to 7 one (1) inch or larger. All printing shall be clear and legible. All sheets shall be of a 8 consistent size of twenty -four (24) inches by thirty -six (36) inches. For larger subdivision, 9 two (2) sheets may be used. Each sheet shall be sealed by a registered professional 10 engineer. The Preliminary Plat shall contain or be accompanied with the following 11 information: 12 a. The subdivision shall have a unique name that shall not duplicate or closely 13 36 resemble names of other existing subdivisions in Tulsa or Rogers Counties; 14 b. The names and addresses of the owner(s) of record, the Subdivider(s), and the 15 39 registered engineer or land surveyor preparing the Plat; 16 c. An accurate legal description of the property and a complete boundary survey 17 showing the dimensions, distances to the nearest one - hundredth foot, bearings 18 to the nearest second and acreage to the nearest one - hundredth acre; 19 d. The scale, north point, and date; 20 e. The key or location map, at a legible scale, showing the locations of subdivisions 21 within the mile section; 22 f. The location of property lines of adjoining unplatted land and the names of 23 adjoining subdivisions and the location of City limits boundaries if adjoining the 24 subdivision; 25 g. The topography with contour intervals of not more than two (2) feet shall be 26 shown on the property and a minimum of 100 feet beyond the property 27 boundary based on United States and Geodetic Survey data; 28 h. The location and description of all existing structures and appurtenances; 29 t. The locations of all ponds, lakes, and streams as well as the areas subject to 30 flooding based upon the regulatory flood; 31 j. Any Army Corp of Engineers (CORPS) regulated stream /waterbody on or 32 adjacent to the subject property, along with any associated buffer requirements 33 to said waterbodies 34 k. The location, width, and name of each existing or proposed street or other 35 public way, railroad and utility easement, bridge, and park or other public open 36 space within or adjacent to the proposed subdivision; 37 I. The locations and widths of easements of all oil, gas, and petroleum product 38 pipelines within or adjacent to the proposed subdivision; 39 m. The location of every existing or abandoned oil or gas well or dry hole drilled in 40 search of o1 or gas as shown by the records of the Oklahoma Corporation 10 I Commission and by such records as may be on file with the Planning 2 Commission; 3 n. The location of facilities and land to be considered for dedication to public use 4 or to be reserved for use of all property owners in the subdivision and any 5 conditions of such dedications or reservations; 6 a. All proposed lots consecutively numbered, their dimensions, and all building 7 setback lines; a p. All blocks consecutively numbered; 9 q. Draft of Restrictive Covenants; 10 r. All names of abutting property owners, adjacent subdivision names, and I t adjacent zoning designations; 12 s. Any driveways, easements, infrastructure and utility appurtenances on and 13 adjacent to the property; and 14 t. Any other information as may be deemed by the Planning Commission as 15 reasonably necessary for the full and proper consideration of the proposed 16 subdivision. 17 2.3.3 Submittal. The Subdivider shall submit 'wei ' 4) five (5) copies of the Preliminary la Plat, application, and application fee to the Administrator no later than the first list) 19 business day of the month of the TAC meeting at which time the Plat will be 20 reviewed. 21 2.3.4 Review of Preliminary Plats. The Administrator upon receipt of the Preliminary Plat and 22 Fees shall: 23 a. Distribute copies of the Preliminary Plat to the Technical Advisory Committee; 24 b. Set the Plat on the relevant TAC and Planning Commission agendas; 25 c. Review the Plat for conformance with the Owasso Zoning Code and these 26 Regulations; 27 d. Prepare recommendations for submission to the TAC and Planning Commission; 29 The Technical Advisory Committee shall review the Preliminary Plat and make 29 recommendations to the Planning Commission. At a public hearing, the Planning 30 Commission shall accept, accept with modifications, or continue to a date certain 31 the Preliminary Plat. Refer to Figure 1, Preliminary Plat Flowchart, below. 32 Such Planning Commission action will be conveyed to the applicant in writing within 33 five (5) days after the meeting in which the Plat was considered. The Subdivider shall 34 be notified of the reasons for such action and what requirements will be necessary 35 for the Final Plat to meet the approval of the Commission. It is responsibility of the 36 applicant to have a representative at all meetings. 37 The acceptance of the Preliminary Plat does not constitute acceptance of the 38 subdivision, but rather is considered to be an authorization to proceed with the 39 preparation of the Final Plat. 40 11 Figure 1, Preliminary Plat Flowchart. PRELIMINARY PLAT PROCESS Pre-Application Meeting with Planning staff Submittal of Application Packet and Applicable Fees Public Hearing Scheduled I Staff Review Technical Advisory Committee Meeting Resubmit Preliminary Plat After Addressing TAC Comments Owasso Planning Commission Hearing Approval Denial 2 3 2.3.5 Preliminary Plat Expiration. The approval of a Preliminary Plat shall be effective for a a period of one (1) year from the date of approval by the Planning Commission, at the 5 end of which time approval of the Final Plat must have been obtained from the City 6 Council. Unless the Administrator grants an extension in writing, any Preliminary Plat 7 not receiving Final Plat approval within one (1) year shall be null and void. In the a event of the Subdivider wishing to submit individual Final Plats for only a specific 9 portion or portions of an approved overall Preliminary Plat, rather than an overall Final lD Plat, the Subdivider shall secure approval of all associated Final Plats within two (2) 11 years of overall Preliminary Plat approval; failure to do so will result in the Preliminary 12 Plat being considered null and void. Every Plat shall conform to existing Subdivision 13 Regulations applicable at the time of approval of the Preliminary Plat, unless 14 modifications have been granted. 15 2.4 Final Plat. 12 1 2.4.1 Aoolication. The Subdivider shall submit'WEI (29) five (5) copies of the Final 2 Plat and Restrictive Covenants to the Administrator no later than the first (l sr) business 3 day of the month of the TAC meeting at which the Plat will be reviewed. The Final 4 Plat shall be accompanied by an application, the forms for which shall be supplied 5 by the Administrator, and a fee as established by Ordinance. Requests for exceptions 6 to these Regulations or Requirements of the Preliminary Plat shall be submitted in i accordance with these Regulations. 8 2.4.2 Submittal. All sheets shall be of a consistent size of twenty -four (24) inches by thirty -six 9 (36) inches. Each sheet shall be sealed by a registered professional engineer. The Final 10 Plat shall contain or be accompanied with the following information 11 2.4.2 Contents. The Final Plat shall show: 12 a. The subdivision shall have a unique name that shall not duplicate or closely 13 resemble names of other existing subdivisions in Tulsa or Rogers Counties; 14 b. The name and address of the owner(s) of record, the Subdivider(s) and the 15 registered engineer or land surveyor preparing the Plat. Official seals of the 16 engineer or surveyor are required; 17 c. The accurate legal description of the subdivision referenced to section, range 18 and township, based on an accurate traverse, giving angular and linear 19 dimensions which must mathematically close. The allowable error of closure 20 on any portion of a Final Plat shall be one (1) foot in five thousand (5,000); 21 d. The location of monuments shown in reference to existing United States 22 Coastal and Geodetic Survey data, or the nearest established street lines, 23 including true angles and distances, to such reference points or monuments; 24 e. The date of preparation of the Plat, north arrow, and scale (w(tten and 25 graphic presentation); 26 f. The key or location map showing location and name of subdivisions within the 27 mile section; 28 g. The total acreage and total number of lots of the subdivision shown near the 29 key or location map; 30 h. The names of all adjacent subdivisions and the names, locations, and widths 31 of all existing streets, easements, drainage ways, and other public ways 32 adjacent to the property; 33 L Location of lots, streets, public highways, alleys, parks, building lines, limits of 34 no access, and other features with accurate dimensions in feet and decimals 35 of feet and distances, angles; and /or bearings. Where these lines follow a 36 curve, the central angle, radius, point of curvature, length of curve, and 37 length of intermediate tangents shall be shown; 38 j. The blocks numbered consecutively throughout the entire subdivision and the 39 lots numbered consecutively throughout each block, with areas to be 40 excluded from platting marked "reserved" or "not for public use ", 13 1 k. Locations and accurate dimensions of all property offered for dedication for 2 public use and all property reserved for the common use of the property 3 owners within the subdivision, with purpose indicated. This includes, but is not 4 limited to, dedication of streets and alleys, parks, drainage ways, or other 5 areas dedicated or reserved for public use; 6 I. The names of all streets to be dedicated, street naming as provided by the 7 City Addressing Coordinator, 8 m. All lot addresses, as provided by the City Addressing Coordinator, unless 9 specifically instructed that addressing will occur at the site plan phase of 10 development review; 1I n. The dimensions of all lots and lot lines and the bearings of those lot lines not 12 parallel or perpendicular to the street right -of -way line; 13 a. Location and dimensions of all easements, including trails, to be dedicated. 14 All easements shall be denoted by fine dashed lines, clearly identified, and if 15 already a file of record, the recorded reference (book and page and /or 16 document number) of such easements. The width of an easement with 17 sufficient ties to locate it definitely with respect to the subdivision must be 18 shown; 19 p. Easements located outside the boundaries of the Plat that are required for 20 Plat approval. Proof of executed easements shall be provided to the City 21 upon request of a permit to construct; 22 q. The deeds of dedication for all rights -of -way, easements, and other properties 23 as well as any deed restrictions applicable to the subdivision shall be shown; 24 r. The location of every oil or gas well, abandoned oil or gas well, or dry hole 25 drilled in search of oil or gas, as certified by the records of the Oklahoma 26 Corporation Commission submitted to the Planning Commission; v 27 Any Army Corp of Engineers (CORPS) regulated stream on or adjacent to the 28 subject property along with any associated buffer requirements to said streams 29 t. All lots located in a one hundred (100) year flood plain or a designated flood 30 hazard area shall have the finished floor elevation noted on each lot. Said 31 pad elevation shall be a minimum of one (1) foot above the one hundred 32 (100) year flood elevation as identified by Federal Emergency Management 33 Agency (FEMA) or other authority; 34 u. A copy of any private restrictions /covenants affecting the subdivision or any 35 part thereof attached to each Plat; 36 v. Reference to any separate instruments which directly affect land being 37 subdivided, including restrictive covenants, filed in the Office of the County 38 Recorder of Deeds; and 39 w. On the plat face, include language 'Addresses shown on this plat were 40 provided by the City of Owasso, and were accurate at the time this plat was 14 I filed. Addresses are subject to change and should never be relied on in place 2 of the legal description; and 3 x. Any other information as may be deemed by the Planning Commission as 4 reasonably necessary for the full and proper consideration of the proposed 5 subdivision. 6 2.4.3 Technical Advisory Committee Action. The Technical Advisory Committee shall review 7 the Final Plat to ensure that all requirements have been satisfied. If any required items a are not shown on the Final Plat, the TAC shall identify the requirements on a copy of the 9 Final Plat, which shall be retained by the Administrator. Refer to Figure 2, Final Plat to Flowchart, below. 11 2.4.4 Final Plat Addressing. The City Addressing Coordinator shall provide the official 12 addressing for all lots, and street names for the plat as needed, approved by the City 13 Addressing Committee to the applicant as a part of the provided TAC comments to the 14 Final Plat. The addresses and street names assigned shall be displayed on the final plat 15 by the applicant before final approval and execution. 16 2.4.5 Planning Commission Action. The Planning Commission shall act upon the Final Plat after 17 it has been submitted for final approval unless the stipulation for additional time is 18 agreed to by the developer. If the Final Plat is disapproved, grounds for the refusal shall 19 be stated in writing, a copy of which shall be transmitted to the applicant. Refer to 20 Figure 2, Final Plat Flowchart, below. 21 2.4.6 City Council Action. The City Council shall act upon the Final Plat subdivision of public 22 land and for the acceptance of public ways, service and utility easements; and land 23 dedicated to public use. Approval of the Final Plat shall in no way be construed as 24 acceptance of the public works improvements. The disapproval of any plat or plan by 25 the City Council shall be deemed a refusal of the proposed dedication shown thereon. 26 Refer to Figure 2, Final Plat Flowchart, below. 27 28 Figure 2, Final Plat Flowchart. 15 FINAL PLAT PROCESS I Pre - Application Meeting with Planning Staff I I Submittal of Application Packet and Applicable Fees Public Hearings Scheduled I Staff Review Technical Advisory Committee Meeting Resubmit Final Plat After Addressing FAC Comments Owasso Planning Commission Hearing I I Owasso City Council Hearing I Approval I I Denial I Final Plat Filed with the County I 2 2.4.7 Drafting. The nnal Plat prepared for recording purposes shall be drawn at a scale of at 3 least one (I) inch equals one hundred (100) feet or larger scale. The drawing surface of 4 any such Plat shall have a binding margin of two (2) inches at the left side of the Plat s and a margin not less than one (1) inch at the right side. Where the proposed Plat is of 6 unusual size, the Final Plat may be submitted on two (2) or more sheets of the same 7 dimensions. If more than two (2) sheets are required, an index sheet of the same a dimensions shall be filed showing the entire development. 9 2.4.8 Certifications. The following certifications shall be required on the Final Plat filed of 10 record in the Office of the County Clerk: 11 a. Certification signed and acknowledged by all parties having any title interest in 12 the land subdivided, consenting to the preparation and recording of the Plat as 13 submitted. All copies of the Plat shall carry the original signatures of the owner or 14 owners and notary public; 16 I b. Certification by the registered land surveyor or registered engineer as to the 2 accuracy of the survey and of the Plat, and that the monuments and bench 3 marks are accurate as to location shown; and 4 c. Certification by the Mayor and City Clerk, or Deputy City Clerk, of the approval s of the Plat by the City Council. 6 2.4.9 Prints to be Furnished After Final Approval of the Plat. A minimum of elevea (11) two (2) 7 copies (1 mylar and 1 paper) of the approved Final Plat shall be furnished for a endorsement by the appropriate City officials. Each copy shall bear the original 9 signatures of the owner or owners and be duly acknowledged. 10 After the approved Final Plat is filed of record in the Office of the County Clerk, the 11 Subdivider shall return to the City eighi (8) one (1) certified plat, with the appropriate 12 stamps, signatures, and plat number from the County Clerk. "^'°^ °'R441 lPtRd QthGP •'S^ 13 14 to the Qty- P19RRRF. 13 After the Final Plat has been executed by all required officials, the Administrator shall 16 distribute copies to appropriate officials, agencies or departments, and utility 17 companies and retain file copies in the offices of the City Clerk and City Planner. 19 2.4.10 Approval and Recordina of Plats.Reauired. No Plat or other land subdivision instrument 19 shall be filed in the Office of the County Clerk until it has been approved by the City 20 Council as required. A Final Plat shall be filed within six (6) months of the approval of the 21 City Council. Failure to record the Plat within six (6) months of the date of the City 22 Council approval shall void all approvals thereto, unless a written extension is granted 23 by the Administrator. 24 2.5 Fees. Preliminary Plat Application Fee, Final Plat Application Fee, Lot Split Application 25 Fee, Inspection Fees, and other pertinent fees shall be paid in accordance with the Fee 26 Schedule as established by resolution by the City Council. 27 2.6 Planned Unit Development. The platting of Planned Unit Developments shall proceed in 2e accordance with the information in the relevant Chapters in these Regulations. A PUD 29 must be approved by the City Council in accordance with the Owasso Zoning Code 30 prior to being platted and subdivided. 31 17 CHAPTER 3 - SUBDIVISIONS 2 3.1 General. Subdivision design shall reflect the provisions of the Owasso Zoning Code, 3 Owasso Engineering Design Criteria, other City Ordinances, and these Regulations to 4 the end that each subdivision will relate harmoniously with adjacent areas and the 5 community in an orderly, safe, efficient, and attractive manner. 6 3.2 Access to Streets. 7 3.2.1 Access to Molar Streets and Highways. Each lot of a subdivision shall be provided Wth 8 access to a public street, approved private street, or highway to assure convenience 9 for the lot owner as well as to provide for the layout of utilities, waste removal, deliveries, 10 and emergency services.Lots shall not generally derive access from major streets, 11 Provisions restricting ingress and egrerss to streets may be required by the Planning 12 commission and City Council to assure traffic safety and to relieve congestion at 13 intersectionsl Double frontage lots and reversed frontage lots shall be avoided except 14 where necessary to provide separation of residential development from traffic arterials 15 or to overcome specific disadvantages of topography or Orientatino. If a property with 16 frontage along a major street or highway is proposed to be subdivided or developed, 17 decision - making bodies are authorized to restrict access to the respective street or 18 highway and require that the developer take one or more of the following actions. 19 20 a. Create through lots that back onto the major street or highway and front 21 onto and take access from a parallel street, coupled with the installation of 22 a fence, wall or vegetative visual screen along the major street or highway 23 frontage; 24 25 b. Provide a frontage road separated from the major street or highway; 26 27 c. Establish deed restrictions or other legally enforceable means of preventing 28 private driveway access to the major street or highway; or 29 30 d. Provide a cross - access easement to abutting properties that front on the some 31 major street or highway. 32 33 e. Restricting ingress and egress to streets may be required by the Planning 34 Commission and /or City Council to assure traffic safety and to relieve 35 congestion at intersections. 36 37 3.2.2 Single- Family Residential Lots. Individual single - family residential lots shall not generally 38 derive access from arterial streets or highways, but shall rather take access from local 39 streets. If a single - family residential lot does have direct frontage along an arterial street 40 or highway, the exact location of any access point(s) shall be determined at such a 41 time as when a Building Permit application is filed, if the subdivision governing the 42 property does not delineate Limits of No Access. 18 1 3.2.3 Double Frontage or Through Lots. Double frontage lots shall be avoided except where 2 necessary to provide separation of residential development from traffic arterials or to 3 overcome specific issues related to topography or other physical constraints. 4 3.2.5 Abutting Railroad or Hiahway Right -of -Way. Where a subdivision abuts or contains a 5 railroad right -of -way or limited access highway right -of -way, the Planning Commission or 6 City Council may require a street approximately parallel to and on each side of such 7 right -of -way at a distance suitable for the appropriate use of the intervening land. Such 8 distances shall also be determined with regard for the requirements of approach 9 grades and grade separation. 10 3.2.6 Through Traffic. Minor streets shall be arranged so that their use by through traffic will be i 1 discouraged. Industrial and commercial streets shall not inject non - residential traffic into 12 residential areas. The arrangement of streets within a subdivision shall, except for cul -de- 13 sacs, connect with streets already dedicated in adjoining subdivisions or provide for 14 future connections to adjoining unplatted tracts. 15 3.2.7 Adiacent Properties. Where adjoining properties are not subdivided, the arrangement 16 of streets shall be projected to the boundary of the proposed subdivision with provisions 17 made for a temporary right -of -way for a turnaround of a size acceptable to the City 18 Engineer and Fire Marshal. Barricades shall be installed at dead -end streets with signs 19 indicating "future connection ". Alignments, grades, drainage, and other appropriate 20 design criteria of all streets within and bordering new subdivisions shall be governed by 21 these Regulations, where applicable, and by the Engineering Design Criteria of the City. 22 3.2.8 Reserve Strips. Reserve strips controlling access to streets shall be prohibited except 23 where approved by the Planning Commission and City Council. 24 3.2.9 Future Develooment. Where a tract to be subdivided includes only a portion of the tract 25 owned or intended for development by the Subdivider, a tentative plan of a proposed 26 future street system for the unsubdivided remainder of the property shall be prepared v and submitted by the Subdivider. 28 3.2.10 Private Streets. Private streets shall not be approved, except when required by state 29 law, or in connection with a Planned Unit Development having appropriate controls. 30 3.2.11 Street Offsets. Street offsets with center line offsets of less than one hundred fifty (150) 31 feet shall not be allowed. 32 3.2.12 Dedication of Riahf -of -Way. Whenever an arterial is located adjacent to the outer edge 33 of a subdivision, one half (%) of the right -of -way necessary to widen the arterial to as 34 deemed necessary to widen the arterial to five lanes shall be dedicated by the current 35 adopted Engineering Design Criteria, unless otherwise addressed in the adopted 36 Transportation Master Plan, or as deemed necessary by City Engineer or designees, shall 37 be dedicated, if it is determined by the Planning Commission and City Council that such 38 dedication is equitable and feasible for the other half of the right -of -way from the 39 adjacent property. Half street dedications on minor streets are prohibited. 40 3.2.13 Cul -de -sac Streets. All dead -end streets having a length of more than one hundred fifty 41 (150) feet shall terminate in a cul -de -sac which has a circular turn around having a 42 minimum right -of -way radius of fifty (50) sixty (60) feet and a pavement radius of ferty 43 (40) fifty (50) feet. No such dead end cul -de -sac street shall be more than six hundred 44 (600) feet in length measured from the entrance to the center of the turnaround. 19 I Any dead -end streets having a length of less than one hundred fifty (150) feet shall not 2 terminate in a private drive. 3 Dead end streets without a cul- de-sac should be limited to any street not containing a 4 lot that requires refuse pickup. If there is a proposed road extension on a temporary s dead -end road that has any lots on it, then a temporary cul-de -sac or hammerhead 6 tum- around is required. 7 3.2.14 Collector Streets. Collector streets shall be so located as to provide for smooth traffic a flow from local streets to arterials. Collector streets should normally be continuous for 9 distances of not more than one half (A) mile, . and offsets which are likely to induce 10 continuing of traffic flow beyond that distance shall be avoided. 11 3.2.13 Street Names and Numbers. No street names shall be used which will duplicate or be 12 confused with the names of existing streets. All north and south thoroughfares shall be 13 designated "Avenues ", all east and west thoroughfares shall be designated as "Street" 14 "Court", "Circle" or "Place ", and numbering of streets shall be according to the Tulsa 15 County system. The exception to this shall be in the Owasso Original Town area which is 16 generally defined by the original Cherokee Nation Plat. Where a street is an extension 17 of an existing street, the existing name shall be used. Where a new street is not an 18 extension of an existing street, new names or numbers may be used subject to the 19 approval of the Planning Commission and City Council. 20 r.f GGIGIrecc RUFAhRrS ehGI1 he ,,cinhl'che,d ..rd oh....,n OR GR r.,Jrdre« r.lrrf h„ the 21 22 .... °^V ens tef the a drdrA:c ranges. The c l9di,Arder shall make the GQFrGG40R5, if 23 24 25 e€ lets. The Administrator shall be responsible for the coordination of addressing lots, 26 naming streets, and changing the addresses of lots. Lot address numbers and street 27 names shall be established by the City Addressing Coordinator and then shown on the 28 Final Plat by the Subdivider. Corner lots will be assigned addresses at to accommodate 29 all possible frontages at platting; upon permitting, the final address will be determined 30 based on which street the main structure fronts. 31 3.2.14 Intersections. Streets shall be designed to intersect at right angles or as near to right 32 angles as possible. Within subdivisions, three -way intersections are preferable to four - 33 way intersections. Right -of -way corners at residential -to- residential intersections shall 34 have a minimum radius of twenty -five (25) feet. Right -of -way corners involving all other 35 intersections shall have a minimum radius of forty (40) feet. 36 3.2.15 Street Layout. Local roads shall be curved whenever possible to avoid uniformity of lot 37 appearance and to slow traffic. All streets shall be arranged to be lower than the 38 adjoining so as to obtain as many as possible of the building sites at, or above, the 39 grades of the streets. Unless a Variance is approved by the Owasso Board of Adjustment 40 for reason of topographical uniqueness or hardship, all building sites shall be situated 41 above the grades of the streets. Grades of streets shall conform as closely as possible to 42 the original topography. A combination of steep grades and curves shall be avoided. 43 Specific standards are contained in the Owasso Engineering Design Criteria. 44 All streets shall be properly integrated with the existing and proposed system of 45 thoroughfares and dedicated right -of -way as already established. 20 1 Minor or local streets shall be laid out to conform as much as possible to the 2 topography, to discourage use by through traffic, to permit efficient drainage and utility 3 systems, and to require the minimum number of streets necessary to provide convenient a and safe access to property. 5 The rigid rectangular grid street pattern should be avoided and the use of curvilinear 6 streets, cul -de -sacs, or U- shaped streets shall be encouraged where such use will result in 7 a more desirable layout. 8 Unless maintained by a homeowners' association, islands in streets shall be avoided. 9 3.2.16 Riaht -of -Way Widths. Minimum right -of -way of all proposed streets shall be of the width 10 specified in the adopted Transportation Master Plan, or as deemed necessary by City 11 Engineer or designees, or if no width is specified therein, the minimum width from the 12 section line shall be as follows: 13 Figure 3. Right of Way Widths Type of Street Minimum Right -of -Way Width Highway As required by the standards of the Oklahoma Department of Transportation Arterial 4904eet* 120 feet* Commercial or Industrial Collector 80 feet Residential Collector 60 feet*" Residential Local 50 feet Commercial Alley 30 feet Residential Alley 244ee4 30 feet Cul -de -Sac Radius 30 feet 60 feet 14 *Arterial Streets shall show an additional t°° 6) twenty (20) feet of right -of -way 15 width for one hundred (100) feet in each direction from Arterial Street intersections to 16 allow for right turn lanes. 17 * *Collector Streets shall show an additional thirteen (13) feet of right -of -way width for 18 one hundred (100) feet in each direction from Arterial Street intersections to allow for a 19 center turn lane. 20 3.2.17 Pavina Width. The minimum paving width for all streets shall conform to the Owasso 21 Design Criteria. 22 3.2.18 Grades. The grades of streets shall conform to the requirements of the Owasso Design 23 Criteria. 24 12.19 Street Alianments. The horizontal and vertical alignments of streets shall conform to the 25 requirements of the Owasso Design Criteria. 26 3.2.20 Approach Angle. Street and alley approach angle(s) shall not exceed a grade change 27 of 10% or as defined by the current adopted Fire Code and Owasso Design Criteria. 28 3.2.21 Traffic Calmina Devices. Traffic Calming Devices, including but not limited to speed 29 tables /speed humps, signage, raised crosswalks /intersections, striping, and /or narrowing 30 of roadways, may be required for straight lengths of roadway in excess of three 21 I hundred and fifty (350'), or at the discretion of the Community Development Director or 2 theirdesignee. 3 3.3 Alleys. 4 3.3.1 Commercial and Industrial Districts. Alleys may be required by the Planning Commission 5 and City Council in commercial and industrial zoned districts to provide service access, 6 off - street loading and unloading, parking, and access for police and fire fighting 7 services. Such alleys shall be not less than thirty (30) feet in width of right -of -way. 8 3.3.2 Residential Districts. Alleys are not required for residentially zoned properties, but when 9 provided shall not be less than iNVORtY (20) thirty (30) feet in width of right -of -way. 10 3.3.3 Alignment. Horizontal changes in alignment shall be gradual and at intersection corners 11 shall have a radius of fiventy-(-20) twenty -five (25) feet if connecting to a residential local 12 or a radius of forty (40) feet if connecting to all other street types to permit safe vehicular 13 turning movements. If said alley is adjacent to any utility easements, the radius 14 dimension may be lessened as deemed necessary by the City Engineer or designee. 15 3.3.4 Dead -End Alleys. Dead -end alleys shall be avoided where possible, but where 16 unavoidable, shall be provided with an adequate vehicle turnaround at the terminus as 17 determined by the City Engineer. 18 3.3.5 Obstructions. No obstructions shall be permitted in areas reserved for alleys. 19 3.4 Sidewalks. Sidewalks shall be installed along both sides of all streets in all zoning districts 20 except industrial. Sidewalks must be located inside the right -of -way line or in an 21 alternative location approved by the City or County Engineer. The design and location 22 shall be in accordance with the Owasso Design Criteria. Subdivisions shall include 23 sidewalks located in such a manner that pedestrian access is provided to adjacent 24 land. Subdivisions in RE (Residential Estate) and AG (Agricultural) Zoning Districts are not 25 required to have sidewalks if the development contains a pedestrian trail in a common 26 area or reserve area connecting the development with adjacent properties. 27 3.4.1 Escrowina Sidewalks. In some situations where the City anticipates a new road 28 construction project in the near term, the City may allow the escrowing of sidewalks in 29 lieu of construction. Said allowances shall be determined during the TAC review of the 30 proposed development. An amount that reflects the current market value to install a 31 sidewalk, and all related infrastructure, shall be the fee assessed for this sidewalk escrow; 32 this amount will be calculated on a "per linear foot" basis. 33 3.4.2 Waiver. The City Engineer, or their designee, may waive or defer the requirement for 34 sidewalk installation in situations where topography, natural resource constraints or other 35 factors that are unique to the subject property make sidewalk installation impractical. 36 3.4.3 Design Standards. The minimum sidewalk width is five (5) feet, but this may vary 37 depending upon the location of the development and whether the abutting street is 38 identified as a "complete street" (see Figure 4 below). Sidewalk widths are determined 39 at the time a development proposal is submitted for review. When a sidewalk will 40 provide a connection between existing sidewalks that are less than otherwise required 41 widths, the new sidewalk connection may be constructed to match the width of the 42 adjacent sidewalks. This reduced width option may not be used when one end of the 43 new sidewalk will provide a connection to future sidewalks for new development. In 22 such cases, the new sidewalk must be tapered to provide a transition be -tween differing sidewalk width sections. Figure 4. Sidewalk Widths: Complete Street Non - Complete Street Eight (8) foot wide Five (5) foot on one side of minimum street, Five (5) foot minimum width on the other side 5 3.5 Trails. When a trail or trail extension, as identified in a local comprehensive plan or a 6 trails plan that has been adopted by the governing body is located on the subject 7 property, the Planning Commission is authorized to require that an easement be 8 provided for the trail. Trail easements are to be (20) twenty feet in width. Trail widths 9 shall be a minimum of eight (8) feet. 10 3.6 Easements. 11 3.6.1 General. In the dedication of easements and rights -of -way, the developer shall stipulate 12 that no building, structure, or other above or below ground obstruction shall be placed, 13 constructed, installed, or permitted on such easement or rights -of -way in a manner that 14 will interfere with the installation, operation, maintenance, repairing, removing, or 15 replacing of utilities. 16 3.6.2 Width. Easements shall be of a minimum width of twenty -two (22) feet, eleven (11) feet 17 on each rear lot line and along each side lot line, and seventeen and one half (17.5) 18 feet (or of a width as specified by the Technical Advisory Committee and City Engineer) 19 on the subdivision perimeter for poles, wires, conduits, drainage, sanitary sewer, gas, 20 water, power, cable television, and other utility lines. 21 3.6.3 Continuity. Utility easements shall connect with easements established in adjoining 22 properties. These easements, when approved, shall not thereafter be changed without 23 the approval of the City Council, by Ordinance, after review and recommendation by 24 the City Engineer. 25 3.6.4 Drainage Easements. Brame easements- 26 30 Drainage easements for storm sewers are required for all 31 associated infrastructure that crosses property boundaries and /or flows offsite of the 32 subject property. Open channels shall not be the primary drainage mechanism. These 33 easements may be along the side lot lines, but usually the design should be such that 34 the drainage will be carried in the street right -of -way. Additional right -of -way width may 23 1 be required. All drainage easements shall be of a size to allow equipment access for 2 construction and maintenance of the facility. 3 Within residential developments, all open -flow channels must be platted as an 4 individual parcel, to be dedicated to the City or as a Reserve Area to be maintained by s the Home Owner's or Property Owner's Association. Underground storm sewer 6 infrastructure crossing residential lot boundaries shall be allowed so long as said i infrastructure is contained within a drainage easement. 37 3.7 Public Areas and Open Spaces. Public parks, playgrounds, school sites, and other public 38 areas and open spaces shall be provided in accordance with the requirements and 39 standards set forth in the GGmpFehensive plGn GRGI IR the rdinances Land Use Master 40 Plan and in the Ordinances and /or Resolutions relating thereto. 41 3.8 Lot Terms 24 1 3.8.1 Access. Every lot shall abut a street dedicated to the public or a private street of an 2 approved Planned Unit Development or other approved access. 3 3.8.2 Through or Double Frontage. Subdivisions should be designed so that lots do not front on 4 two parallel streets except where a row of lots is designed to separate residential 5 development from through traffic or overcome specific disadvantages of terrain and 6 orientation. 7 3.8.3 Zoning Code Reaufrements. Lot dimensions, yard sizes, building setback line dimensions, e and lot areas shall conform to the minimum requirements of the Zoning Code. 9 3.8.4 Corner Lots. Where possible, lots at the intersections of streets should exceed minimum 10 Zoning Code area requirements to provide adequate building areas and required 11 building setbacks from intersecting streets. 12 3.8.5 Lot Depth. Unless otherwise stated in the relevant Chapter of the adopted Owasso 13 Zoning Code, excessive lot depth in relation to lot width is prohibited. The maximum lot 14 depth shall not be greater than the quotient of the lot width divided by 0.45 (45 %). In 15 other words, the maximum lot depth =lot width / 0.45. 16 3.8.6 Lot Lines. Side lot lines should be approximately at right angles to straight street lines or 17 radial to curved street lines. 18 19 20 21 22 23 24 25 26 3.8.7 Parking and Loading. Commercial and Industrial lots should be of an appropriate size and shape to provide for adequate off- street parking and loading facilities. 3.8.8 Lot Noes. The most common lot types are illustrated in Figure 5, below. Figure 5. Lot Types 3.9 Blocks. The length, width, and shape of blocks shall be well suited for the planned use of land, consistent with Owasso Zoning Code requirements and the need for convenient access, control, and safety of street traffic and the limitations of terrain. If a Block is 25 I separated by a Reserve Area or larger utility easement, the resulting tract(s) of land will 2 need to be included in a new Block, with its own unique Block number. 3 3.9.1 Length. Blocks for residential use shall normally not exceed one thousand three hundred 4 and twenty (1320) feet in length. When such a block exceeds eight hundred (800) feet, 5 the City of Owasso may require a dedicated easement not less than fifteen (15) feet in 6 width and a paved crosswalk according to ANSI standards to provide pedestrian 7 access across the block. 8 3.9.2 Width. Blocks for residential use shall have sufficient width to provide for two (2) tiers of 9 lots of appropriate depth, except on the boundaries of a proposed subdivision or where 10 it is important to separate residential development from other types of development or 11 through traffic. Blocks intended for commercial, office or industrial uses should be of a 12 width suitable for the intended use, with due allowance for off - street parking and 13 loading facilities. Blocks for such uses should normally not exceed sic hundred (600) feet 14 in length. 15 3.10 Flog Lots. The creation of flag lots may be approved subject to the provisions below and 16 approval by the Planning Commission: 17 a. To avoid direct access onto a major street; 18 b. Provide greater protection of sensitive natural resources areas 19 c. Hide or conceal utility buildings /substations, or radio, television or 20 telecommunication towers; 21 d. In subdivisions that contain a golf course or natural buffer; 22 e. Avoid substantial hardship to the subject to the subject property owner due to 23 the property's topography or another condition that is unique to the property. 24 25 Flag lots created prior to annexing into City Limits shall be allowed to continue to 26 exist until such a time as any additional subdividing actions are taken on the 27 property. 28 The Planning Commission is authorized to impose conditions on the approval of a 29 flag lot, including but not limited to requirements for shared driveways, maximum 30 flag lot length, minimum street frontage and minimum flag pole width. 31 3.11 Buildina Lines and Elevations. 32 3.11.1 Zoning Code Requirements. Building lines shall not be required to be shown on all 33 subdivision plats in accordance with the requirements of the Zoning District in which the 34 subdivision is located unless a variance is issued by the Board of Adjustment or 35 superseded as specified by the Planned United Development text. 36 3.11.2 Zero Lot Lines. In areas of the subdivision where zero lot lines are permitted, appropriate 37 provisions in plats and restrictive covenants may be permitted. The subdivider must label 38 the lot boundary that will function as the "zero lot line" on the tract(s) of land. 39 3. 11.3 Restrictions on Plat. Restrictions requiring buildings to be located within the building lines 40 shown on the Plat shall be set forth on the Plat or on a separate recorded instrument. 41 3.11.4 Pad Elevations in Flood Areas. Minimum building pad elevations shall be shown on each 42 lot included in the Final Plat, where said lots are contained within an identified flood 43 area. 26 t 3.12 Flood Plain Areas. 2 3.12.1 Prohibitions and Exceptions. As stated within the adopted City ordinance regulating 3 floodplains, areas identified by the official flood plain maps of the City of Owasso as 4 subject to flooding hazards and periodic inundations shall not be subdivided into lots, 5 tracts, or parcels for any use which would be incompatible with such flooding hazards 6 unless: 7 a. Improvements meeting the standards and requirements of the City Engineer are 8 designed to render such land safe for residential or other uses, or 9 b. The intended use of the land is permitted by City Ordinances or permitted by 10 Variance or Special Exception as outlined by City Ordinance. 11 3.13 Oil and Gas Wells. 12 3.13.1 Setback from Producing Wells. Where there is found to be a producing oil or gas well 13 which is within the boundaries of a proposed subdivision, there shall be a building 14 setback line so placed on the plat to prevent the construction of a building within one 15 hundred and fifty (150) feet of such well. 16 3.13.2 Setback from or Pluaaing of Abandoned Wells. Prior to receiving final approval of a Plat, 17 all oil and gas wells within the boundaries of a proposed subdivision shall be adequately 18 plugged according to the standards established by State law and the Oklahoma 19 Corporation Commission, and be so certified by said Commission. In lieu of plugging 20 such wells, a building setback line shall be so placed on the Plat to prevent the 21 construction of a building within one hundred and fifty (150) feet of such a well. In any 22 event, a certificate of clearance shall be obtained from the Oklahoma Corporation 23 Commission as to the existence of any wells reflected in their records. 24 3.13.3 Access. Access shall be provided and so indicated on the face of the Plat for all 25 unplugged wells for the purpose of maintenance and rework. 26 3.14 Hillside Development. The development of hillside areas or any area with a slope of 27 greater than eight (8) percent shall be designed to minimize grading and filling and 28 retain natural ground cover. Areas with slopes in excess of twenty (20) percent shall be 29 utilized as open space or developed in accordance with a Planned Unit Development 30 as defined by the Owasso Zoning Code. 31 3.15 Planned Unit Development. When a subdivision is developed as a Planned Unit 32 Development in accordance with applicable provisions of the Owasso Zoning Code, 33 the Planning Commission and City Council may adjust the requirements of these 34 Regulations in order to allow the Subdivider more freedom in the arrangement of the 35 subdivision but at the same time protect the convenience, health, safety, and welfare 36 of the probable future residents of the subdivision as well as the character of the 37 surrounding property and the general welfare of the entire community. 38 3.16 Stormwater Drainage and Detention. Every subdivision shall be provided with a storm 39 water drainage system adequate to serve the area being platted. Such storm water 40 drainage system shall be designed so that property located downstream from and 41 upstream from the subdivision shall not be injuriously affected by the construction, 42 operation, or maintenance of such system. Storm water detention and drainage 43 systems shall be designed according to the Owasso Design Criteria. The covenants of 27 each subdivision shall require that the subdivision's homeowners' or property owners' 2 association be responsible for the maintenance of the stormwater drainage system and 3 detention facilities. 4 3.17 Homeowners' or Property Owners' Associations. For every residential subdivision platted 5 and developed in Owasso after the passage of these Regulations, a homeowners' 6 association shall be created. Enforcement of the subdivision's covenants and ownership 7 and control over the subdivision's common areas shall be transferred to the 8 homeowners' association by the time that eighty -five (85) percent of the lots within the 9 subdivision have received building permits. 10 For every non - residential subdivision or mixed -use subdivision platted and developed in 11 Owasso that contains common or reserve areas, a property owner's association shall be 12 created. 13 3.18 Required Infrastructure and Public Improvements. Except as otherwise expressly 14 stated, developers are responsible for the construction and installation of 15 infrastructure and public improvements in accordance with the regulations of this 16 article. Required infrastructure and improvements must comply with all applicable 17 design criteria and standard specifications laid out in the Owasso Engineering Design 18 Criteria. 19 All improvements must be designed and installed to provide for a logical 20 interconnected system of infrastructure and to create continuity of improvements 21 that will facilitate land development on adjacent properties. 22 28 I CHAPTER 4 -SUBDIVISION CONSTRUCTION PROCEDURES 2 4.1 Improvements Shall Meet Established Standards. All improvements shall be designed 3 and installed in accordance with the Owasso Design Criteria established by the City 4 Engineer and approved by the City Council. The City Engineer may establish special 5 standards in excess of the Owasso Design Criteria which are generally applicable to 6 safely accommodate unusual circumstances or the heavy commercial and industrial 7 use of streets, utilities, water, sewer, and other public improvements. 8 4.2 Improvements Required. 9 4.2.1 Street Improvements. The Subdivider shall design, grade, oversee, test, and otherwise 10 improve all streets which are designated on the approved Plat or which directly serve I I the subdivision in accordance with the Owasso Design Criteria as directed by the City 12 Engineer. 13 4.2.2 Street Traffic Control Devices, Sfans, and Names. At their expense, the Subdivider shall 14 provide and install all traffic control devices and signs required by the City prior to 15 acceptance of the street by the City Council. Street name signs are to be furnished and 16 installed by the Subdivider at all intersections within or abutting the subdivision, the type 17 of which shall be in accordance with the specifications of the Owasso Design Criteria 18 and locations approved by the Director of Public Works. S#RRt ^^ ^ rh^ll he 19 . Street names shall be 20 determined by City Addressing Coordinator and approved by the Address Committee. 21 22 23 of all 24 4.2.3 Monuments and Markers. The location of all permanent markers shall be shown on the 25 face of the Final Plat. Permanent reference markers shall be placed according to the 26 specifications of the Owasso Design Criteria. 27 28 29 4.2.4 Public Water Supply. Where an approved public water supply is reasonably accessible, 30 the Subdivider shall install water lines and fire hydrants to connect with such water 31 supply and make it available for each lot within the subdivided area. The °nail 32 33 34 35 4.2 .6 36 37 38 40 29 30 31 32 33 18 4.2.5 Stormwater Drainage and Detention Facilities. The Subdivider shall provide a stormwater 19 drainage system that is designed and constructed in accordance with the Owasso 20 Design Criteria. 21 4.2.6 Sanitary Sewer System. Unless an exemption is granted in writing by the City Engineer, all 22 lots platted within the Owasso City limits shall be provided with a connection to sanitary 23 sewer. All connections shall be subject to the approval of the City Engineer and be in 24 accordance with all the applicable regulations of the 25 Hpc4lth Oklahoma Department of Environmental Quality. 26. Where a public sanitary sewer system is not reasonably accessible but where plans for 27 the installation of private sanitary sewers in the vicinity of the subdivision have been 28 prepared and approved by the OklahorRa StGtR QePG14Fn8Rt ef HeG414 Oklahoma 29 Department of Environmental Quality, the Subdivider shall install sewers in conformity 30 with such plans. 31 4.2.7 Utilities. All utilities shall be installed within easements specified on the subdivision plat 32 4,3 Construction Plans. The Subdivider shall submit six 'Lee--r✓ a pdf copy (one pdf 33 marked set will be returned to the applicant) of the Construction Plans for streets, 34 drainage and detention, sanitary sewer, and water systems, including off -site systems 35 and erosion control. The Construction Plans shall show basic horizontal 36 configurations, connections to existing utilities, sizes and locations of proposed lines, 37 proposed street widths and horizontal curves, locations of storm sewers, and 38 detention facilities. 42 4.4 City Engineer Review. Upon completing their review, the City Engineer shall submit their 43 comments to the Subdivider. All comments suggesting revision shall be accompanied 34 1 by a reference to appropriate sections of the Subdivision Regulations or Design Criteria. 2 The City Engineers comments shall be delivered to the Subdivider. 8 construction may commence prior to the subdivider 9 obtaining all necessary approvals from, but not limited to, the City Engineer and the 10 Oklahoma Department of Environmental Quality. Said City Engineer review occurs 11 within the Engineering Division of the Public Works Department, and is separate from 12 any reviews undertaken by other City Departments. 13 4.5 14 Construction. 19 Per adopted State Statute, no at -risk construction is 20 allowed. Any at -risk construction undertaken by the subdivider, prior to approval of said 21 plans by the Department of Environmental Quality and the City Engineer shall solely be 22 at the Subdividers risk and that the City shall not be liable for damages sustained by 23 reason of construction having taken place before approval of the plans by the State 24 and the City Engineer 31 4.6 Preconstruction Conference. The Subdivider shall be required to participate in a pre - 32 construction meeting with the appropriate City Staff, as facilitated by the Public Works 33 Department. 34 4.7 Construction of Public Utilities and Facilities. Following the approval of the Construction 35 Plans, the Subdivider shall complete in a manner satisfactory with the City Engineer all 36 required improvements, and said improvements shall be free and clear of all liens, 37 claims, and encumbrances. 38 4.8 Inspections and Certifications. The City Engineer shall inspect the construction of the 39 required improvements for defects. Upon completion of the improvements, the City 40 Engineer shall file with the City Council a statement either certifying that the 41 improvements have been completed in accordance with the Owasso Design Criteria or 42 that the improvements are defective, listing the defects. 43 4.9 As -Built Construction Plans. Upon completion of the improvements, the Subdivider and 44 their engineer shall file wth the City Engineer a set of 45 As -Built Construction Plans certified and signed by a registered engineer for said 35 1 improvements, as instructed by the City Engineer or their designee. These As -Built Plans 2 need to be submitted to the City Engineer prior to the acceptance of all public 3 improvements by the City Council. 7 The As -Built Construction Plans shall certify: e a. That all required improvements are complete; 9 b. That the subdivision improvements are in compliance with these Regulations 10 and the Owasso Design Criteria; 11 c. That the Subdivider knows of no defects in the improvements, and 12 d. That the subdivision improvements are free and clear of any encumbrance or 13 lien. 14 4.10 Maintenance Bond. Prior to acceptance of those improvements by the City Council, 15 the Subdivider shall obtain a maintenance Surety for the maintenance of said 16 improvements as provided herein. The Surety shall be in the form of a maintenance 17 bond from a surety bonding company authorized to do business in the State of 18 Oklahoma or an irrevocable letter of credit from a financial institution regulated by the 19 State Banking Department or the United States Treasury Department. The Surety shall be 20 filed with the City Clerk and shall be payable to the City of Owasso. The amount of the 21 Surety shall be equal to one hundred percent (100 %) of the entire cost of materials for all 22 water lines, sewer lines, paving, and storm sewer improvements which the City shall 23 accept for maintenance. The duration of the maintenance Surety for all public 24 improvements shall be two (2) years from the date of acceptance of said 25 improvements by the City Council. 28 4.11 Acceptance of Improvements. The Owasso City Council shall formally accept, by 29 Resolution or Ordinance, any or all improvements before such improvements become 30 public property, provided that all statements and agreements specified above have 31 been received and that As -Built Construction Plans have been submitted. No building 32 construction shall be permitted on any lot to, or on which, improvements have not been 33 completed in accordance with the provisions of these Regulations and no municipal 34 utility service will be furnished to such lot. 35 36 I CHAPTERS - FEES 2 5.1 Area Park, Recreational. and Cultural Requirements. All residential subdivision plats 3 having a dwelling unit density of greater than one (1) unit per acre shall dedicate, 4 according to the requirements hereinafter specified, a fee to be utilized by the residents 5 of the subdivision and the City of Owasso. 6 5.1.1 Park °^, Leo ^f' ^ " ^^ Develooment Fee. In order to provide for area parks, cultural, and 7 recreation needs for newly developing areas of Owasso, a Park °^^.^fr^^ 3 Development Fee shall be assessed on each lot or multi - family unit created by 9 subdivision, re- subdivision, or lot split. The Park °^r— F;^^ Development Fee shall be 10 assessed h^.^.^ fhe appFG-el of the finGl plGit by the rf., GO ^ i ^a ShAill ti^ 11 . when a building permit is applied for. 12 5.1.2 Definitions. For the purposes of this Chapter, the following definitions are established: 13 a. Residential Dwelling Unit. Any room or group of rooms located within a dwelling T 4 and forming a single habitable unit with facilities that are used or intended to be 15 used for living, sleeping, and cooking by one (1) or more individuals living 16 together. 17 b. Bedroom. Any room within a residential dwelling unit which is designed to be to used for sleeping purposes and containing a closet of sufficient size to hold 19 clothing. One living room with entry closet shall not be considered a bedroom in 20 each residential dwelling unit other than a studio or efficiency apartment. 21 c. Person. Any domestic or foreign corporation, firm, association, syndicate, joint 22 stock company, partnership of any kind, joint venture club, society, or individual. 23 d. Mobile Home. A vehicle other than a motor vehicle, designed or used for 24 residential purposes, for carrying persons and property on its own structure, and 25 for being drawn by a motor vehicle. 26 e. Mobile Home Lot. Any area or portion of a Mobile Home Park designated, 27 designed, or used for the occupancy of one (1) mobile home or a temporary, 28 semi- permanent or permanent basis. 29 f. Mobile Home Park. Any area or tract of land established under the Mobile 30 Home Park District of the Owasso Zoning Code. 31 5.1.3 Fee Structure. 32 A Park Development Fee, totaling an 33 amount defined in the adopted Owasso Fee Schedule, is hereby imposed on the 34 privilege of constructing any residential dwelling unit or mobile home lot in the City of 35 Owasso and every person to whom a permit to construct a residential dwelling unit is 36 issued, shall pay to the City of Owasso such fee. The fee will be assessed based on the 37 number of dwelling units proposed to be constructed within the subdivision. 3e .5.1.4 Park Development Fund. 39 a. All fees collected under these Regulations shall be placed in the Parks 40 Development Fund. 37 b, Use of Funds 2 1. All Park Development Fees collected under these Regulations shall be 3 used and expended for the acquisition, purchase, developing, 4 improving, and equipping public parks, playgrounds, and cultural and 5 recreational facilities located in the corporate limits of the City of 6 Owasso and shall never be used for operating public park facilities or 7 any other purpose. 8 2. All Park Development Fees collected under these Regulations shall also 9 be used for the development of any of the above- described facilities 10 constructed or installed within or upon public property owned by the 11 City of Owasso or property in which the City has a leasehold interest or 12 where the City is given a right to use the same for public playground or 13 recreational purposes. All such funds shall be spent in areas reasonably 14 close to where they are collected, and in as timely a fashion as possible. 15 c. Purchase of Land. At such time as the City Council, based upon the 16 recommendations of the Planning Commission, determines that there are 17 sufficient funds achieved from a certain area in the Park Development Fund for 16 the acquisition, purchase, developing, improving, and equipping public parks, 19 playgrounds, and cultural and recreational facilities located in the corporate 20 limits of the City of Owasso, the Council shall cause negotiations to be 21 undertaken to purchase the site by mutual agreement or by condemnation 22 proceedings. The principal and interest deposited and kept in the Park 23 Development Fund shall be used solely for the purposes of purchasing land for 24 area parks, recreation and cultural uses. 25 5.1.5 Place of Payment. The Park Development Fee shall be paid at the time of purchase of 26 the building permit in the office of the BUIldiRg oa Community Development 27 Department of the City of Owasso. 2E 5.1.6 Refund of Fees. Any fee paid to the City under these Regulations for any residential 29 dwelling unit which is not constructed shall be refunded upon application of the 30 applicant and a showing to the satisfaction of the Building Inspector that the building or 31 unit has not been constructed or construction commenced and that the building 32 permit issued for the building or unit has been canceled or surrendered or otherwise 33 does not authorize the construction of the building or unit. 34 5.1.7 Exemptions. The fee imposed under this Article shall not apply to the following: 35 a. Construction or reconstruction of a residential dwelling unit which was 36 damaged or destroyed by fire, flood, or other cause over which the owner had 37 no control (provided that compliance with any building code or other 38 Ordinance requirement of the City of Owasso or of any other applicable law 39 shall not be deemed a cause over which the owner has no control), but only if 40 the number of bedrooms in the dwelling unit is increased, then the fee imposed 41 under this Ordinance shall apply to such increased number of bedrooms. 42 b. Enlargement, expansion, remodeling and /or alteration of a residential dwelling 43 unit but only if the number of bedrooms therein is not increased. If the number of I bedrooms in the dwelling unit is increased, then the fee imposed under this 2 Ordinance shall apply to such increased number of bedrooms. 3 5.1.8 Provision for the Dedication of Lands in Lieu of Fees. The City Council, at its sole option, a may accept the dedication or reservation of suitable sites for area parks, playgrounds, 5 cultural facility or other public recreational area providing that the land to be 6 dedicated is located within an area designated by the Comprehensive ve Master Plan, as 7 having a significant need for an area park. 8 a. Land accepted for dedication under the requirements of these Regulations shall 9 be conveyed by either of the following methods: 10 1. By dedication within the plat to be filed for record in the Office of the 11 County Clerk. 12 2. By Warranty Deed transferring the property in fee simple to the City of 13 Owasso. 14 In any event, land must be free and clear of any mortgages or liens at the time 15 of such dedication or conveyance. 16 b. The value of real estate dedicated for recreation or cultural purposes shall be 17 determined as the price of the land at the time of purchase by the land owner 18 who is making application for subdivision. Usability of land for development 19 should be considered when establishing the price (for example, development of 20 flood prone land is restricted by Ordinance). 21 c. If agreement cannot be reached as to the credit for the real estate, an 22 arbitration procedure shall be invoked. The City and the applicant shall each 23 select the name of one (1) arbitrator and shall immediately thereafter notify 24 each other in writing of the name and address of the person so selected. The 25 two (2) arbitrators so selected and named shall agree upon and select a third 26 arbitrator. The decision of the arbitration panel shall be final. 27 5.1.9 Private Recreation Facilities Credit. When a master plan of development allocates 28 space for a private recreational facility, with usage not open to the general public, to 29 serve three (3) or more residential dwelling units such as, but not limited to, the following: 30 swimming pool, tennis court, recreational building or center, recreational facility area, 31 developed open space, or combination of any of the above, the Council may waive 32 part or all of the fee established by this Article. The size, quality, and design of such 33 facility which will entitle such dwelling units to a credit on the fee otherwise required, 34 and the amount of such credit shall be determined by negotiation between the parties. 35 If agreement cannot be reached, an arbitration procedure shall be invoked. 36 5.1.10 Residential Planned Unit Development (PUD) Credit. The City Council, in the case of a 37 Residential Planned Unit Development, may waive part or the entire fee established in 38 this Article. Such waiver may be granted when, in the opinion of the Council, common 39 areas, created and developed in a Residential Planned Unit Development pursuant to 40 the Chapter on Planned Unit Developments in the Owasso Zoning Code; the regulations 41 in this Chapter in the Zoning Code provides recreation opportunity for the residents of 42 said areas sufficient to impose no measurable increment in the need for neighborhood 43 park acreage. 39 1 5.1.11 Public Recreational Facilities Credit. When a master plan of development allocates 2 space for a public recreational facility, with said facility constructed either solely at that 3 person's expense or in concert with others, and said facility serves the general public, to 4 serve three or more residential dwelling units, such as, but not limited to, the following: 5 swimming pool, tennis court, recreational building or center, recreational facility area, 6 area park, cultural facility, or combination of any of the above, the City Council may 7 waive part or all of the fee established in this Article if it is in conformance with the 8 recreation portion of the Seapreheasive Master Plan. 9 5.1.12 Maintenance of Private Recreation Facilities. Maintenance of private recreation 10 facilities approved by the City in lieu of Park Fees will be the responsibility of the owner(s) 11 or homeowners' association(s). The City of Owasso will not maintain lands or facilities not 12 dedicated to the public. 13 5.2 Emergency Siren Fee. In order to provide adequate warning of severe weather for 14 newly developing areas of Owasso, an Emergency Siren Fee shall be assessed on each 15 acre of a newly created subdivision. The Emergency Siren Fee shall be payable upon 16 approval of the Final Plat, prior to the Subdivider recording said plat with the County 17 of record. 19 5.2.1 Fees. 19 a. Fee Imposed. An Emergency Siren Fee is hereby imposed on the privilege of 20 subdividing any land within the City of Owasso and every person subdividing 21 land within the City of Owasso, shall pay to the City of Owasso such fee at the 22 following rate. 23 a Fee Schedule. A fee totaling an amount defined in the adopted Owasso 24 Comprehensive Fee Schedule. Thirty five ($35), 25 Feguired by the 26 27 b. Use of Funds. All fees collected under this Ordinance shall be used and 28 expended for the acquisition and /or purchase of emergency sirens only. 29 5.2.2 Place of Payment. The Emergency Siren Fee shall be paid prior to recording the 30 subdivision plat. Said fee shall be paid in the Office of the CityCommunity 31 Development Department. 32 5.2.3 Refund of Fees. Any Emergency Storm Siren fee paid to the City for any subdivision 33 which is not recorded shall be refunded upon application of the applicant. 34 Application for refund must be received by the Administrator within two (2) years of 35 the date of City Council approval. 36 5.3 Additional Infrastructure Payback Fees. In order to provide 37 reimbursement to the City of Owasso for the cost of extending 38 infrastructure including, but not limited to, sanitary sewer lines, water lines, and 39 regional detention facilities, in various parts of the community, Payback Fees shall be 40 assessed on a per acre basis to new subdivisions that connect to certain municipally - 41 funded infrastructure and /or mains. These various Payback Fees shall be payable 42 upon approval of the Final Plat, prior to the Subdivider recording said plat with the 43 County of record. 40 1 5.3.1 Fees. 2 a. Fee Imposed. A set of Payback Fees is hereby imposed on the privilege of 3 subdividing any land within the City of Owasso and every person subdividing land 4 within the City of Owasso shall pay to the City of Owasso such feels) established s in the adopted Owasso Code of Ordinances. e b. Fee Schedule. A fee totaling an amount defined in the adopted Owasso 7 Comprehensive Fee Schedule. s 5.3.2 Place of Payment. The relevant Infrastructure Payback Feels) shall be paid prior to v recording the subdivision plat. Said fee shall be paid in the Office of the Community 10 Development Department. 11 5.3.3 Refund of Fees. Any Infrastructure Payback Fee(s) paid to the City for any subdivision 12 which is not recorded shall be refunded upon application of the Subdivider. 13 Application for refund must be received by the Administrator within two (2) years of 14 the date of City Council approval of the relevant Final Plat. 15 41 1 CHAPTER 6 - CHANGE OF LIMITS OF ACCESS 2 6.1 Intentions. When land has been platted under these Regulations, or under other 3 applicable law, and the owner of all land affected proposes to add limits of no 4 access to the plat, or to remove or otherwise alter limits of no access on the plat, 5 such action shall not require replatting, nor shall it require vacation of the old plat. 6 6.2 Application. 14 The owner shall request a Change of Limits of Access in writing to the 15 Community Development Department via an application supplied by the 16 Administrator, pay the Application Fee, and shall submit drawings of the proposed 17 change(s). The completed application package should be submitted to the to Administrator no later than the first (1st) business day of the month of the Technical 19 Advisory Committee meeting at which the Change of Limits of Access will be 20 reviewed. 21 6.2.1 Specifications. The drawing submitted by the applicant shall include the proposed 22 change(s) to all relevant access point(s) and all existing curb cuts, buildings, drives, 23 parking areas, easements, and other relevant items with their distances from lot lines 24 and adjacent streets. 25 6.2.2 Technical Advisory Committee Action. The Technical Advisory Committee shall review 26 the proposed change of access and evaluate whether the proposed changes 27 would increase problems with the public traffic flow, utility easements, and /or the 28 implementation of various plans adopted by the City, or would create problems with 29 the flow of traffic on private streets owned by persons other than the applicant. TAC 30 will make any comments they see fit, and these comments will be furnished to the 31 applicant by the Administrator, to be addressed by the applicant. Refer to Figure 7, 32 Change of Access Flowchart, below. 33 6.2.3 Planning Commission Action. The Planning Commission shall act upon the proposed 34 Change of Access after it has been submitted to TAC; the Planning Commission will 35 review the proposed change of access and evaluate whether the proposed 36 changes would increase problems with the public traffic flow, utility easements, 37 and /or the implementation of various plans adopted by the City, or would create 38 problems with the flow of traffic on private streets owned by persons other than the 39 applicant. Planning Commission will then take action to either approve or deny the 40 proposed Change of Access. If the Change of Access is denied, grounds for the refusal 41 shall be stated in writing, a copy of which shall be transmitted to the applicant. 42 t 6.2.4 Further Administrator Action. Upon approval by the Owasso Planning Commission, the 2 Administrator shall draft an instrument outlining the change of access to occur. This 3 instrument will then be given to the Planning Commission Chairperson and the City 4 Engineer for approval signatures. Once signatures are obtained, the instrument will be 5 given to the applicant for filing at the office of the County Clerk. to 11 Figure 6. Chanae of Access Flowchart. 43 CHANGE OF ACCESS PROCESS Pre - Application Meeting with Planning Staff Submittal of Application Packet and Applicable Fees Public Hearings Scheduled I Staff Review Technical Advisory Committee Meeting Owasso Planning Commission Hearing Approval I I Denial Applicant Files Instrument with the County 44 I CHAPTER 7 - LOT SPLITS, LOT COMBINATIONS, AND LOT LINE 2 ADJUSTMENTS 3 7.1 Intentions and Definition. This Chapter is intended to provide for a simplified 4 method of regulating the subdivision, combination, and adjustment of small 5 numbers of lots while still requiring that such action meets all the requirements of 6 applicable City Ordinances and these Regulations. 7 15 7.1.1 Lot Split Procedure. A Lot Split is a minor subdivision of previously platted or 16 unplatted land. The Administrator may approve a Lot Split, so long as it meets the 17 following criteria: to . The lot split procedures of this section may not be used and no lot split 19 application may be approved if the requested lot split would result in the 20 creation of more than three (3) resulting lots from the original parent tract, 21 and is required for any division of land resulting in tracts of (5) five acres or 22 less. 23 The maximum number of splits that may occur on the parent tract is three 24 (3) in any five (5) year period immediately preceding the submittal date of 25 the application. For the purposes of this section, the division of property by 26 meets and bounds legal descriptions in the County of record shall be 27 construed as a lot split. Additionally, the City shall reserve the right to 28 require platting of the larger parent tract if it better serves the public 29 interest. 30 • The Lot Split must involve lots fronting on an existing, dedicated street and 31 may not involve the creation of any new public street or road. 32 • The Lot Split may not involve the extension of new municipal facilities, such 33 as sewer or water lines. 34 a The Lot Split may not involve the creation of any public improvements, 35 such as new public streets or land for public facilities. 36 • The Lot Split may not involve the creation of a lot that does not have 37 access to an existing, dedicated street. This access may in the form of a 38 recorded access easement. 45 1 The Lot Split may not adversely affect the remainder of the parent tract or 2 any adjacent properties. 3 . The Lot Split may not create a land locked parcel without concurrently 4 dedicating a legal means of access to each proposed new tract, via a s Mutual Access Easement; and 6 • The Lot Split may not be in conflict with any provision or portion of the 7 currently adopted Land Use Master Plan, Zoning Code (unless approved s by the Board of Adjustment), or these Regulations. Figure 8 below 9 exemplifies a typical Lot Split configuration. 10 12 Figure 7. Typical Lot Split Configuration 13 14 15 16 17 18 19 20 21 22 23 Parent Tract 5 Ac. Frontage to meet minimum zoning district requirements Frontage Centerline Road 7.1.2 Lot Combination Procedure. A Lot Combination involves the amalgamation of existing abutting lots, in order to create a single lot that is larger in size than the original lots. The Administrator may approve a Lot Combination, so long as it meets the following criteria: Any lot(s) resulting from an approved Lot Combination may not be split further unless said lot(s) is(are) involved in a lot line adjustment request or split through the platting procedure outlined in these Regulations. • The Lot Combination must involve lots fronting on an existing, dedicated street and may not involve the creation of any new public street or road. 46 • The Lot Combination may not involve the extension of new municipal facilities, such as sewer or water lines. • The Lot Combination may not involve the creation of any public improvements, such as new public streets or land for public facilities. • The Lot Combination may not involve the creation of a lot that does not have access to an existing, dedicated street. This access may in the form of a recorded access easement. • The Lot Combination may not adversely affect any adjacent properties. • The Lot Combination may not create a land locked parcel without concurrently dedicating a legal means of access to each proposed new tract, via a Mutual Access Easement; and • The Lot Combination may not be in conflict with any provision or portion of the currently adopted Land Use Master Plan, Zoning Code (unless approved by the Board of Adjustment), or these Regulations. 7.1.3 Lot Line Adiustment Procedure. A Lot Line Adjustment involves the altering of the boundary between, or the reconfiguration of the shape of, existing abutting lots. The Administrator may approve a Lot Line Adjustment, so long as it meets the following criteria: • A Lot Line Adjustment may not be used and no Lot Line Adjustment application may be approved if the requested lot line adjustment would result in the creation of more lots than existed before the lot line adjustment occurred. • The Lot Line Adjustment must involve lots fronting on an existing, dedicated street and may not involve the creation of any new public street or road. • The Lot Line Adjustment may not involve the extension of new municipal facilities, such as sewer or water lines. • The Lot Line Adjustment may not involve the creation of any public improvements, such as new public streets or land for public facilities. • The Lot Line Adjustment may not involve the creation of a lot that does not have access to an existing, dedicated street. This access may in the form of a recorded access easement. • The Lot Line Adjustment may not adversely affect the lots involved in any adjoining properties. • The Lot Line Adjustment may not create a land locked parcel without concurrently dedicating a legal means of access to each proposed new tract, via a Mutual Access Easement; and • The Lot Line Adjustment may not be in conflict with any provision or portion of the currently adopted Land Use Master Plan, Zoning Code (unless 47 I approved by the Board of Adjustment), or these Regulations. Figure 9 2 below exemplifies a typical Lot Line Adjustment configuration. Figure 8. Typical Lot Line Adiustment Configuration _Centerline Road _ . neat to be epllt from Tract 2 and combined with Tract 1 Mid red Ilne becomes the new soWhern property boundary for Tract 1 EM 2 7.2 Application Procedure. The Subdivider shall submit the Lek Split relevant Lot Split, Lot 3 Combination, and /or Lot Line Adjustment Application(s) to the Administrator, pay the 4. Application Fee in an amount as provided by Ordinance, and shall submit exhibits 5 that accompany the proposal in accordance with the specifications in the following 6 subsections of these Regulations. 7 7.2.1 Copies. Unless instructed otherwise by the Administrator, 8 9 (1) PDF digital copy of each required exhibit must accompany the application. 10 7.2.2 Specifications. The applicant must provide the following exhibits for each lot involved 11 in the requested Lot Split, Lot Combination, and /or Lot Line Adjustment, include the 12 Original Parent Tract lot(s) and any lot(s) resulting from the requested action: 13 A detailed property survey that includes all existing and proposed lot lines, all 14 existing easements, all existing buildings and improvements and their 15 distances from lot lines, adjacent streets and their widths, a north arrow, 16 existing instruments, and a scale. This survey should be prepared by a 17 registered land surveyor. 18 . A legal description of each parcel to be created, including the original 19 parent tract and resulting tract(s). 20 • A certificate or certificates of closure, stating that each legal description 21 provided does indeed close. 22 • A copy of all separate instruments, including but not limited to Mutual Access 23 Easements and /or Utility Easements, affecting the land to be split, combined, 24 and /or altered. 26 27 Review Procedure. 28 7.3.1 Distribution. The Administrator shall distribute copies of the application form and 29 exhibits to the Technical Advisory Committee (TAC) for review. 30 7.3.2 Field Check. The Administrator &hail may visually inspect the lots proposed to be split, 31 combined, and /or altered and report any findings or concerns to the Technical 32 Advisory Committee. 33 7.3.3 Review. The Administrator shall review the application for conformance with the 34 Owasso Zoning Code, PUD conditions, Board of Adjustment actions, these Subdivision 35 Regulations, and other City Ordinances. 36 the 37 The Administrator 38 shall schedule the Lot Split, Lot combination, and /or Lot Line Adjustment to be 39 reviewed by the Technical Advisory Committee. Applicants should submit their Lot 40 Split, Lot Combination, and /or Lot Line Adjustment application(s) by no later than the 41 first (1' +) of the month in which they would like the application to be considered by 42 the Technical Advisory Committee. 49 1 7.3.5 Technical Advisory Committee Review. The Administrator shall present the 2 application at a regular Technical Advisory Committee meeting where the Lot Split, 3 Lot Combination, and /or Lot Line Adjustment may be reviewed by the Committee. 4 The comment(s) made by the Technical Advisory Committee shall be compiled with 5 that of the Administrator's comment(s) and then forwarded to the applicant for 6 correction, if needed. Once said comment(s) are addressed by the applicant, a 7 revised application, including any revised or additional exhibits deemed necessary 8 by the Technical Advisory Committee, shall be resubmitted to the Administrator. 9 7.3.7 Administrator Review. After any subsequent resubmitea by the applicant, addressing 10 any comments made by the Technical Advisory Committee, the Administrator shall 11 review the proposed Lot Split, Lot Combination, and /or Lot Line Adjustment and 12 either approve, approve with conditions, or disapprove the application. The 13 applicant will be informed of the Administrator's decision in writing. If the Lot Split is 14 disapproved, the applicant may appeal the decision of the Planning Commission to 15 the City Council. 32 7.3.8 Addressing Review. Any resulting tracts created by split, combination, or other 33 alterations, must have their addresses reviewed or assigned by the City Addressing 34 Coordinator and Addressing Committee. Addresses will be provided to the applicant 35 before approval of their lot split, lot combination, or lot line adjustment may be 36 granted, unless instructed otherwise by City Addressing Coordinator. 37 7.4 Approval Guidelines. The approval or disapproval of Lot Splits, Lot Combinations, and 38 Lot Line Adjustments shall be based upon the following guidelines, as well as its 39 adherence to the criteria outlined in the first Section of this Chapter: 40 7.4.1 Lots. Lot dimensions shall conform to Owasso Zoning Code standards. If the proposed 41 tract(s) to be created doles) not meet minimum Zoning Code standards, a Variance 42 of the Zoning Code must be approved by the Board of Adjustment prior to the 50 I consideration, review, and approval or denial of any Lot Split, Lot Combination, or Lot 2 Line Adjustment application. 3 Corner lots should have such extra width and area as may be necessary to satisfy 4 appropriate Owasso Zoning Code setback requirements from both streets while 5 ensuring that adequate buildable space remains. 6 7.4.2 Access and Streets. `A'h °r° G pFep9F4y to be nl't 16 r.trr.11 °d h., 20 A Lot Split, Lot Combination, or Lot Line Adjustment may not involve the creation of a 21 lot that does not have access to an existing, dedicated street. If the Parent Tract from 22 which new lots are to be derived is controlled by Limits of No Access (LNA), no new 23 lot shall be approved that is effectively cut off from access to the existing street. In 24 order to abide by such a regulation, the applicant may need to apply for a Change 25 of Access, which must be approved by the Planning Commission and then filed of 26 record. A denial of access change constitutes a denial of the requested Lot Split, Lot 27 Combination, or Lot Line Adjustment. 28 The splitting of land shall provide each lot with access, as dictated by the most 29 current Owasso Zoning Code for the relevant Zoning District, to a public street or 30 highway, so that the access of the lot owner or user is assured, as well as the layout of 31 utilities, garbage and waste removal, fire protection, and public health and safety 32 thereby adequately assured. 33 7.4.3 Sewage Disposal. Where a tract to be split, combined, and /or altered abuts a public 34 sanitary sewer, no split, combination, or lot line adjustment should create a lot which 35 is cut off from said sewer. 36 7.4.4 Water Service Where a tract to be split, combined, and /or altered abuts a public 37 water main, no split, combination, or lot line adjustment should create a lot which is 38 cut off from a water main. 39 7.4.4 Certificate of Approval. Approval shall be shown by certificate on the instrument of 40 transfer as required by State Statute. The certification shall be signed by the PaGIRniag 41 Community Development Department 42 Director, or their designee. The Subdivider will then file the instrument with the County 43 Clerk, the approval being an official document that will be contained in the abstract 44 of the property being split, combined, and /or altered. 45 51 I CHAPTER 8 - EASEMENT AND RIGHTS -OF -WAY CLOSURE 2 8.1 Intentions All requests for the closing of any public way or easement within the City 3 limits of Owasso shall be submitted, with the appropriate documentation as outlined 4 in this Chapter, to the Community Development Department. 5 6 8.2 Application Procedure. The Subdivider shall submit the relevant Easement or Public 7 Way Closing Application to the Administrator, pay the Application Fee in an amount 8 as provided by Ordinance, and shall submit exhibits that accompany the proposal in 9 accordance with the specifications in the following subsections of these Regulations. 10 8.2.1 Copies. Unless instructed otherwise by the Administrator, one (1) PDF digital copy of I I each required exhibit must accompany the application. 12 13 8.2.2 Specifications. The applicant must provide the following exhibits for each easement 14 and /or Right -of -Way parcel to be closed: 15 . A detailed property survey of the parcel that contains the easement and /or 16 Right -of -Way. This survey should be prepared by a registered land surveyor. 17 . A legal description of each easement and /or Right -of -Way parcel to be 18 closed. 19 . A certificate or certificates of closure, stating that each legal description 20 provided does indeed close. 21 . A copy of the existing recorded instrument for current easement or public 22 way to be closed 23 8.3 Approval Procedure. Prior to the closing of a public way or easement, a public 24 hearing shall be conducted by the City Council. Written notice of any proposed 25 closing of public way or easement shall be provided to any holder of a franchise or 26 other entity determined to have special rights or privileges granted by the legislative 27 body. Notice shall also be sent to property owners abutting the subject right -of -way 28 or easement to be closed or abutting the subject property on which the closing is 29 proposed. The required notice shall be given at least thirty (30) days prior to the 30 public hearing. The closing of any public way or easement shall only be allowed 31 through an ordinance passed by the City Council. 32 33 8.4 Right to Reopen. The City of Owasso shall retain the right to reopen any public way or 34 easement without expense to the City. The public way or easement may be 35 reopened by ordinance when: 36 1. The City of Owasso City Council deems it necessary; or 37 2. An application of the property owners owning more than one half in area of the 38 property abutting the public way or easement to be closed is filed with the City 39 of Owasso Community Development Department and is subsequently reviewed 40 by the City Council. 41 It is also suggested that applicants vacate the public way or easement by 42 proceeding through district court. A public way or easement can only be vacated 43 after the City Council approves the closing ordinance and the ordinance is taken to 44 the court. Vacating the public way or easement forecloses on the City's right to M I reopen the public way or easement. No permit may be issued for any development in the easement or right -of -way of an area unless the easement or right -of -way has been closed and vacated. a Figure 9. Easement and Rights -of -Way Closure Flowchart EASEMENT CLOSURE PROCESS Pre - Application Meeting w'rfh Planning Staff submiffal of Application Packet with List of Adjoining Property Owners and Applicable Fees Public Hearing Scheduled I Staff Review Notification Posted in Newspaper Notification Mailed to Adjoining Property Owners I Technical Advisory Committee Meeting I Owasso City Council Hearing kMW Denial Approval Ordinance Preoared file Easement Closure with county 53 CHAPTER 9 - BUILDING PERMITS 2 9.1 Intentions. Building permits shall be issuable after completion of the following items 3 a. Final Plat Recorded. The Final Plat shall have been approved by the City 4 Council, certified, recorded with the appropriate county clerk, and certified 5 originals returned to the City Planner as provided herein. 6 b. City Engineer Approval. The City Engineer shall have approved the 7 construction plans for water, sanitary sewer, storm sewer, and streets. 8 c. Environmental Quality 99G#14 Department Approval. The Oklahoma 9 Department of Heelth Environmental Quality shall have issued certification 10 numbers for the water and sanitary sewer plans. 11 d- Water and Sanitary Sewer. The water and sanitary sewer utilities shall have 12 been constructed per approval plans, inspected by the City Engineer and 13 accepted for maintenance by the City Council or another political 14 subdivision having jurisdiction over said utilities. Further, the Subdivider shall 15 have delivered a one (1) year maintenance bond to the Public Works 16 Director as required herein. Upon acceptance of water and sanitary sewer 17 utilities, a number of lots as determined by the adopted Engineering 18 Design Criteria in a residential subdivision may be made eligible for building 19 permits. 20 21 e. Streets and Storm Sewer. Construction plans shall have been approved by the 22 City Engineer and either: 23 1. The street and storm sewer improvements have been accepted for 24 maintenance by the City Council and a two (2) year maintenance 25 bond delivered to the Public Works Director, or 26 2. The Subdivider has delivered to the Public Works Director a two (2) 27 year performance bond or other surety for these improvements. 28 54 I CHAPTER 10 -DEFINITIONS AND USAGE 2 10.1 Usage. For the purpose of these Regulations, certain terms and words are to be used 3 and interpreted as defined in this Chapter. Where terms are not defined, they shall a have their ordinarily accepted meanings or such as the context may imply. 5 10.1.1 Tense, Plural, and Directives. Words used in the present tense shall include the future 6 tense, words in the singular number shall include the plural and words in the plural 7 number shall include the singular, except where the natural construction of the 8 writing indicates otherwise. The word "should" is directory and not mandatory. The 9 word "shall" is mandatory and directory. 10 10,1.2 Person, Herein, and Reaulations. A "person" includes an individual, corporation, 11 partnership and an incorporated association of persons such as a club. The word 12 "herein" means in these Regulations. The word "Regulations" means these Subdivision 13 Regulations for the City of Owasso, Oklahoma., 14 15 10.2 Words and Terms Defined. 16 17 Abut (Abutting): To share a contiguous boundary with, as defined in accordance with relevant 18 state law. 19 Administrator: Any person employed by the City of Owasso, or their designee, to fulfill any of the 20 duties of the Planning Division of the Community Development Department. 21 Addressing Coordinator. Any person employed by the City of Owasso, or their designee, to fulfill 22 any of the duties related to the assignment, maintenance, and distribution of official addresses 23 and official street names within Owasso City Limits. 24 Addressing Committee. A review body consisting of a number of persons employed by the City 25 of Owasso, or their designee(s), and any external entities determined necessary by the 26 Addressing Coordinator, that assists in reviewing and approving proposed address(es) found 27 within the City of Owasso. 28 Alley: A minor public or private right -of -way which gives a secondary means of access to the 29 rear or side of a property that has primary access to some other sheet. Alleys may be used for 30 public or private utilities, and public service, emergency or private vehicles. 31 Arterial Street: See Street, Arterial in this Section. 32 As -Built Construction Plans: Those subdivision construction plans of completed paving, drainage, 33 water, sewer or other public improvements. 34 Block: A grouping of subdivided lots intended for urban purposes, bounded by streets or by a 35 combination of streets and public parks, cemeteries, railroad right -of -way, shorelines, waterways, 36 or municipal boundaries. 37 Board of Adjustment: The Board of Adjustment of the City of Owasso established in accordance 38 with state law by City Ordinance. 55 i Bond: A type of security or collateral posted by the Subdivider and approved by the City 2 Attorney which guarantees that all required improvements shall be maintained according to the 3 approved plans and requirements of Owasso Design Criteria and these Subdivision Regulations. a Building: A structure which is permanently affixed to the land, has one or more floors and a roof, 5 and is bounded by either another building with a common party wall, open air, or the lot lines of 6 a lot. 7 Building Permit: A Permit required by the City of Owasso before any building construction is a commenced. 9 Building Setback Line: The horizontal distance from the point of measurement, such as the 10 centerline of an abutting street, the boundary line of an abutting zoning district, or the boundary i I line of an abutting tract of land, to the nearest building wall. 12 City: The City of Owasso, Oklahoma. 13 City Council: The governing and legislative body of the City of Owasso, Oklahoma. is City (Officer): The word "City' followed by the name of any officer means any officer or designee 15 to such officer employed by the City of Owasso to fulfill any of the duties of the office named. 16 Construction Plan: The maps or drawings prepared by a registered professional engineer 17 accompanying a subdivision plat and showing the specific location and design of to improvements to be installed in the subdivision in accordance with the Owasso Design Criteria 19 and requirements of the City Engineer, Planning Commission and City Council as a condition of 20 the approval of the plat. 21 County: The County of Tulsa, Oklahoma or the County of Rogers, Oklahoma. 22 County Clerk: The office of the clerk for Tulsa County, Oklahoma or Rogers County, Oklahoma. 23 Covenants: Agreements binding the owners of the lots of a subdivision as shown on the face of a 24 recorded subdivision plat. 25 Dedicate: To set apart a portion of the area of a subdivision for a specific use or uses to the 26 public or to a specific group. 27 Detention: The act of detaining stormwater as outlined in the Owasso Design Criteria. 28 Deed of Dedication: That portion of a plat that dedicates an area or areas of a subdivision for 29 public use. 30 Design Criteria: Engineering standards used in the design and construction of subdivision 31 improvements. 32 Developer: The owner of land proposed to be subdivided, or their designee. 33 Development: A tract of land which is subdivided or otherwise altered and provided with all 34 necessary utilities and public improvements. 35 District Court: The District Court of Tulsa County, Oklahoma or Rogers County, Oklahoma. 36 Double Frontage: A situation in which a lot has access to two streets that do not intersect. 37 Easement: Authorization by a property owner for the use by another, and for a specific purpose, 39 of any designated part of his property. 56 I Flood Plain: The area of land adjoining the channel of a river, stream or other similar body of 2 water which may be inundated by a flood that can be reasonably expected to occur. The 3 flood plain includes all lands within the limits of the 100 -year flood plain as defined by the a Federal Emergency Management Agency and all lands within the limits of all City jurisdictional s flood areas 6 Frontage: That side of a lot abutting on a street or way to which access is available for the lot. 7 Health Department: The Tulsa County, Oklahoma or Rogers County, Oklahoma agency 8 empowered by the Oklahoma State Department of Health to enforce health laws. 9 Improvements: Grading, streets, sidewalks, crosswalks, culverts, bridges, water lines, sanitary 10 sewer lines, force mains and lift stations, storm sewer lines, other utilities, and other features 11 required to support a development. 12 Improvements, Off -Site: A utility, structure, or modification of topography located outside the 13 property to be subdivided. la Improvements. Public: Any street, sidewalk, utility line, drainage way or other facility for which I5 the City may ultimately assume the responsibility for the maintenance and operation of. 16 Improvements, Required: Any improvement required by the Planning Commission and /or City 17 Council as a condition of approval of a subdivision plat. 18 Local Street: See Street, Minor (Local) in this section. 19 Lot: A tract, plot or portion of a subdivision or other parcel of land intended as a unit for the 20 purpose, whether immediate or future, of transfer of ownership or for building development. 21 Lot Area: The total area measured on a horizontal plane, included within the lot boundaries. 22 Lot Depth: The mean horizontal distance between the front and rear lot lines. 23 Lot Combination: A Lot Combination involves the amalgamation of existing abutting lots, in order 24 to create a single lot that is larger in size than the original lots. 25 Lot Line Adjustment: A Lot Line Adjustment involves the altering of the boundary between, or the 26 reconfiguration of the shape of, existing abutting lots. 27 Lot Split: 33 . A Lot Split is a minor subdivision of 34 previously platted or unplatted land. 35 Mayor: The Chief elected official of the City of Owasso, Oklahoma. 36 Open Space, Public: Land which may be dedicated to or reserved for acquisition for general 37 use by the public, including parks, recreation areas, school sites, community and public building 38 sites, and other similar lands. This specifically does not include floodway drainage courses, public 39 lakes and ponds or any area within the fully urbanized flood plain, but may include other areas 40 in the 100 -year full urbanized flood plain. 57 l Off -Site Improvements: See Improvements, Off -Site in this section. 2 Owner: A person or any other legal entity having legal title to or sufficient proprietary interest in 3 the land sought to be subdivided under these Regulations. a Parent Tract: The parcel of land from which a new lot or tract is derived from. 5 Planned Unit Development (PUD): A discretionary type of development for a tract of land under 6 single ownership or control, based upon an approved development plan permitting flexibility of 7 principal land uses, lot sizes and accessory uses not otherwise available under conventional a development standards. 9 Planning Commission: The Owasso Planning Commission as established in accordance with state 10 law by City Ordinance. I I Plat: A graphical representation of a subdivision showing the division of the land into lots, blocks, 12 street(s), dedications, and /or other divisions. 13 Plat, Final: The final graphical representation of a subdivision and any accompanying material, 14 as described in these Regulations, based on a Preliminary Plat with revisions, if any, to be 15 submitted to the Planning Commission and City Council for approval, denial, or approval with 16 conditions. 17 Plat, Preliminary: The drawing or drawings described in these Regulations, indicating the is proposed manner or layout of the subdivision to be submitted to the Planning Commission for 19 approval. 20 &e -Nat Pre - Application Conference: A meeting between the Subdivider and the Administrator 21 to discuss the procedure for approval of a subdivision plat, provisions of the Zoning Code, 22 requirements as to general layout of streets, reservations of land, street improvements, drainage, 23 sewerage, fire protection, availability of existing services and utilities and /or similar matters. 24 Pre - Construction Conference: A meeting among the developer, the Subdivider or designee, 25 contractors and the relevant City Staff prior to improvements construction. 26 Registered Engineer: An engineer properly registered and licensed in the State of Oklahoma. 22 Registered Land Surveyor: A land surveyor properly registered and licensed in the State of 28 Oklahoma. 29 Resulting Tract: A parcel of land that is created as an end product of a lot split, lot combination 30 and /or lot line adjustment. 31 Reverse Frontage: That side of a lot abutting on a street or way which no access is available for 32 the lot. See Frontage and Double Frontage in this section. 33 Right -of -Way: A parcel of land, usually a strip, occupied or intended to be occupied by a street, 34 crosswalk, railroad, road, electric transmission line, oil or gas pipeline, water line, sanitary or storm 35 sewer facility, or for any other public use. The use of the term right -of -way for land platting 36 purposes in connection with these Regulations shall mean that every right -of -way hereafter 37 established and shown on a Final Plat is to be separate and distinct from the lots and parcels 38 adjoining such right -of -way and not included within the dimensions or areas of such lots or 39 parcels. Rights -of -way intended for any use involving maintenance by a public agency shall be 40 dedicated to public use by the owner of the land which is being subdivided. IM I Separate Instrument: A document that dedicates land and /or easements, or accomplishes 2 some other task(s), and is filed of record separately from the original subdivision plat documents. 3 Setback: The distance between a building and the nearest street right -of -way line or property 4 line. Also see Building Setback Line in this section. 5 State: The State of Oklahoma. 6 Street: A public or private right -of -way which affords the primary means of access to abutting 7 property or serves as a thoroughfare for vehicular traffic, or both, but excluding alleys. a Street. Arterial: A thoroughfare which carries a significant portion of the interurban vehicle traffic 9 at moderate speeds with some traffic stops. 10 Street, Collector: A street intended to move traffic from minor to arterial streets, including the 11 principal entrance and circulation street or streets of a development. 12 Street Cul -De -Sac: A minor street with only one outlet and having a terminal for the safe and 13 convenient reversal of traffic movement including all emergency and service vehicles. 14 Street, Major: Highways, arterial and collector streets. 15 Street. Minor (Local): A trafficway of limited length that is not classified as a Major Street or 16 highway, providing direct access to abutting tracts of land and access to more heavily traveled 17 streets. 18 Street, Service Road: A minor street which is parallel and adjacent to major streets, trafficways, 19 highways or railroad rights -of -way and which provides access to abutting properties and 20 protection from through traffic. 21 Subdivider: A person undertaking the subdivision or re- subdivision of a lot, tract or parcel of land 22 into two or more lots, or other subdivision of land for the purpose of transfer of ownership or 23 development, whether immediate or future, including all changes in lot lines. 24 Subdivision: Any division of land into four (4) or more lots, tracts or parcels for the purpose of 25 transfer of ownership or development, whether immediate or future, or any re- subdivision of 26 land. See also Plat in this section. 27 Technical Advisory Committee (TAC): A committee composed of public officials, City staff, and 28 utility company representatives to review and study all plats and minor subdivision proposals and 29 make recommendations concerning those subdivisions to fhe Planning Commission. 30 Toning Code: The adopted City Ordinance regulating land use in the City. 31 32 33 59 BACKGROUND: The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and operation of the Owasso Youth Court and the City Council has approved annual renewals of the contract since that time. The current contract will expire on September 30, 2023. The contract provides that Youth Services will employ its specialized knowledge, skill and experience with trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal requires recruitment and training by Youth Services of both attorney advisors and teen volunteers within the Owasso community. In addition, Youth Services employs a full -time coordinator based in Owasso to manage the Youth Court and provides counseling services as needed and used by both the Municipal and Youth Courts. Youth Services assumes all responsibility for the Youth Court's scheduling, documentation and administrative operations and is required to work closely with the Owasso Municipal Court and related staff to effectuate these duties. From August 1, 2022, through August 31, 2023, the Owasso Youth Court adjudicated numerous cases. The Youth Court currently has several attorney advisors and numerous youth volunteers. Regular dockets, with appropriate health and safety measures, are scheduled to begin in late September. All aspects of the Youth Court, including prosecution, defense and sentencing of the youth offenders, continue to be conducted solely by teen volunteers from Owasso who receive numerous hours of instruction and training prior to participation in court proceedings. Compensation for Youth Services in the proposed contract is $49,500 for 2022 -2023 which is payable in twelve equal monthly payments beginning on October 1, 2023. The proposed compensation is unchanged from the previous year. If renewed, the new contract will be effective as of October 1, 2023, and will terminate on September 30, 2024. This item was included in the approved Fiscal Year 2024 budget. Based upon the Owasso Youth Court program's success and achievements in past years of operation, staff recommends renewal of the contract for an additional year. RECOMMENDATION: Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2023 -2024, and further recommends authorization be given to the City Manager to execute the contract as well as any additional documentation required. ATTACHMENT: Proposed contract with Youth Services, Inc. for 2023 -2024 REK pwpY PFAI Cw.wa. RUL CmuMly TO: The Honorable Mayor and City Council FROM: Julie Trout Lombardi, City Attorney SUBJECT: Proposed Renewal of Contract with Youth Services of Tulsa, Inc. for Management and Operation of the Owasso Youth Court DATE: September 15, 2023 BACKGROUND: The City of Owasso began contracting with Youth Services, Inc., in 2008 for implementation and operation of the Owasso Youth Court and the City Council has approved annual renewals of the contract since that time. The current contract will expire on September 30, 2023. The contract provides that Youth Services will employ its specialized knowledge, skill and experience with trained personnel to administer and oversee a youth court in Owasso. Fulfillment of this goal requires recruitment and training by Youth Services of both attorney advisors and teen volunteers within the Owasso community. In addition, Youth Services employs a full -time coordinator based in Owasso to manage the Youth Court and provides counseling services as needed and used by both the Municipal and Youth Courts. Youth Services assumes all responsibility for the Youth Court's scheduling, documentation and administrative operations and is required to work closely with the Owasso Municipal Court and related staff to effectuate these duties. From August 1, 2022, through August 31, 2023, the Owasso Youth Court adjudicated numerous cases. The Youth Court currently has several attorney advisors and numerous youth volunteers. Regular dockets, with appropriate health and safety measures, are scheduled to begin in late September. All aspects of the Youth Court, including prosecution, defense and sentencing of the youth offenders, continue to be conducted solely by teen volunteers from Owasso who receive numerous hours of instruction and training prior to participation in court proceedings. Compensation for Youth Services in the proposed contract is $49,500 for 2022 -2023 which is payable in twelve equal monthly payments beginning on October 1, 2023. The proposed compensation is unchanged from the previous year. If renewed, the new contract will be effective as of October 1, 2023, and will terminate on September 30, 2024. This item was included in the approved Fiscal Year 2024 budget. Based upon the Owasso Youth Court program's success and achievements in past years of operation, staff recommends renewal of the contract for an additional year. RECOMMENDATION: Staff recommends approval of the contract with Youth Services of Tulsa, Inc., in the amount of $49,500 for 2023 -2024, and further recommends authorization be given to the City Manager to execute the contract as well as any additional documentation required. ATTACHMENT: Proposed contract with Youth Services, Inc. for 2023 -2024 AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH SERVICES OF TULSA, INC. FOR THE MANAGEMENT AND OPERATION OF THE OWASSO YOUTH COURT The City of Owasso, Oklahoma (hereinafter referred to as "City ") and Youth Services of Tulsa, Inc. (hereinafter referred to as "Youth Services ") agree as follows: The City determined in 2008 that there was a need to provide an alternative to prosecution for first time, non - violent and non - felony juvenile offenders who have committed offenses which would normally be heard in the City of Owasso's Municipal Court. The City recognizes that Youth Services has significant experience implementing and facilitating alternative venues known as Youth Courts within Tulsa County, and that Youth Services is comprised of knowledgeable people having many years experience in this field who are able to operate a Youth Court. Based upon the need faced by the City of Owasso to provide prosecution alternatives to traditional sentencing of juveniles in the municipal court setting, and upon the expertise and ability of Youth Services to establish and operate youth courts, the City and Youth Services hereby agree to mutually execute a contract to continue funding and operation of a juvenile court program. The Owasso Youth Court will be conducted by youth peers who have successfully completed the mandatory training program conducted by Youth Services. All aspects of the Owasso Youth Court shall be conducted by volunteer youth including prosecution, defense and sentencing. The terms of this Agreement shall be effective as of October 1, 2023, and shall expire on September 30, 2024. This Agreement shall not renew automatically. The City shall pay Youth Services forty -nine thousand, five hundred dollars ($49,500) as total compensation for operation of a Youth Court for one (1) year, including the employment of a full -time coordinator who will oversee and manage the daily operations of the Owasso Youth Court. The total sum of compensation shall be paid to Youth Services in twelve (12) equal monthly payments. Youth Services shall employ personnel with the necessary degree of knowledge, experience, training and credentials to facilitate and operate the Youth Court, and shall at all times during the pendency of this Agreement employ at least one (1) person to serve as a full -time coordinator to supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City and Youth Services. As partial compensation for this Agreement, the City shall provide two (2) office spaces in the Old Central Building for the full -time coordinator of the Owasso Youth Court and a counselor. Youth Services shall fully train all youth peers who make application and are selected by Youth Services to participate as youth volunteers in the Youth Court program. Youth Services will work with the Owasso schools to recruit youth desiring to serve in the program and will be responsible for providing the required training before youth volunteers may serve in any official capacity within the program. Youth Services will also work with the City to obtain a list of attorneys who might be willing to serve as attorney advisors to the Youth Court program, and 1 shall take all other actions necessary to ensure that each Youth Court session shall have an attorney advisor present. Youth Services shall be an independent contractor under this Agreement. This Agreement shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association between the City and Youth Services or its officers, employees, contractors or representatives for any purpose. Youth Services shall bear the sole responsibility and liability for furnishing Workers' Compensation benefits to any employee (other than staff members of the City of Owasso) or other person for injuries from or connected with services performed pursuant to this Agreement. As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the City's option), and hold harmless the City, its employees, officials, agents, representatives and volunteers from and against any and all liabilities, damages, injuries (excluding death), property damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth Services, its employees, agents, officers, contractors, or their performance or failure to perform under the terms and conditions of this Agreement. Such indemnification, hold harmless and defense obligation shall exclude only such liability actions as arise directly out of the sole negligence or willful misconduct of the City and in accordance with the terms, conditions and exceptions contained in the Governmental Tort Claims Act. The indemnification and defense obligations set forth herein shall survive the termination of this Agreement Without limiting the City's right to indemnification, Youth Services and each of its contractors shall obtain no less than, or on terms more restrictive than, the following: General Liability Insurance covering all premises and activities, with an applicable limit of liability not less that One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired and non -owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an Additional Insured on all required insurance policies. Youth Services shall also require its contractors to list the City as an Additional Insured. Youth Services shall submit certificates of insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in any activities under this Agreement. Youth Services and its contractors shall maintain the required insurance with insurers that carry a Best's "A" rating and which are licensed and admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain and maintain any required insurance shall not relieve Youth Services from any liability hereunder. Such coverage shall not be canceled or materially changed without giving the City at least thirty (30) days prior written notification thereof. This Agreement shall be subject to termination if Youth Services fails to keep, perform and observe all promises, covenants, conditions and agreements set forth in this Agreement. Any waiver of any breach of any one or more of the covenants, conditions, terms and agreements herein contained shall not be construed to be a waiver of any subsequent or other breach of the 2 same or of any other covenant, condition, term or agreement herein contained, nor shall failure to require exact, full, and complete compliance with any of the covenants, conditions, terms or agreements herein contained be construed as in any manner changing the terms of this Agreement or stopping the City from enforcing the full provisions thereof. Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered by Youth Services. This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa County District Courts of Oklahoma. This Agreement constitutes the entire agreement and understanding between the parties, and supersedes all proposals, oral or written, and all other communications between the parties with respect to the subject matter of this Agreement. This document may be modified only by further written agreement. Any such modification shall not be effective unless and until executed by the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter set forth. Executed the 19`h day of September, 2023. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter set forth. CITY OF OWASSO: YOUTH SERVICES: Warren Lehr City Manager Attest: Juliann M. Stevens City Clerk Approved as to Form: Julie Lombardi City Attorney 3 David C. Grewe Executive Director TO: The Honorable Mayor and City Council FROM: Larry White, Support Services SUBJECT: Motorola Service Agreement DATE: September 15, 2023 BACKGROUND: The City of Owasso's radio system was upgraded by Motorola in the last quarter of 2015. This upgrade included new infrastructure at the radio tower site and dispatch facility, and included replacement of all the subscriber units in the field. The contract included a warranty period, system upgrade agreements, and service agreements. The Astro System Essential Service Agreement for the dispatch facility was included for a three - year period from the date of acceptance. This Service Agreement provided for onsite system support, preventive maintenance, repair and return service, security update service, technical support, and an advance exchange program providing immediate replacement for a malfunctioning unit. This Service Agreement has been renewed each year following the end of the initial three -year period. The current Service Agreement ended in August, 2023. The proposed renewal Service Agreement which begins September 1, 2023, continues coverage of these services for the dispatch facility. This is now referenced as the Astro System Advanced Plus Package. FUNDING: The FY 2024 E -911 budget includes funding for renewal of the Service Agreement covering the period September 1, 2023, through August 31, 2024, in the amount of $34,361.52. RECOMMENDATION: Staff recommends renewal of the Service Agreement with Motorola Solutions of Chicago, Illinois, in the amount of $34,361.52, and authorization to execute the agreement. ATTACHMENT: Service Agreement © MOTOROLA SOLUTIONS 500 WMonroe St Chicago, IL 60661 (800) 247 -2346 Date: 21 -JUL -2023 Company Name: Owasso, City Of Attn.: Billing Address: City, State, Zip Code: Customer Contact: Larry White 111 N Main St Owasso, OK 74055 Larry White SERVICE AGREEMENT Contract Number: USC000090569 Contract Modifier: R03- MAY -23 16:39:59 P.O. #: Customer #: Bill to Tag #: Contract Start Date: Contract End Date: Payment Cycle: Currency: N/A 1000704214 0001 01 -SEP -2023 31 -AUG -2024 MONTHLY USD QTY MODEUOPTION SERVICES DESCRIPTION MOEXT NTHLY EXTENDED AMT * ** Recurring Services * * * ** LSV01S01109A ASTRID SYSTEM ADVANCED PLUS $2,863.46 $34,361.52 PACKAGE SVCO2SVCO201A ASTRO SUA II UO IMPLEMENTATION $0.00 $0.00 SERVICES SVCO2SVC0343A RELEASE IMPACT TRAINING $0.00 $0.00 SVCO2SVC0344A RELEASE IMPLEMENTATION TRAINING $0.00 $0.00 SVCO2SVC0433A ASTRO SUA II FIELD IMPLEMENTATN SVC $0.00 $0.00 SVC04SVC0169A SYSTEM UPGRADE AGREEMENT II $0.00 $0.00 Sub Total $2,863.46 $34,361.52 Taxes $0.00 $0.00 Grand Total $2,863.46 $34,361.52 SPECIAL INSTRUCTIONS- ATTACH STATEMENT OF WORK FOR PERFORMANCE DESCRIPTIONS THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TA%MG JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA SOLUTIONS Cyber Services IOpt -In Acknowledgement Section: Note: This section is to be completed by the CSM, in conjunction and cooperation with the Customer during dialog. Opt -In: Service Included In this Contract? Security Update Service (SUS) Remote Security Update Service (RSUS) Managed Detection and Response (MDR) *Service Opt -Out? IN IN u * Service Opt -Out — I have received a briefing on this service and choose not to subscribe. ** If Selecting "Not Applicable ", please consider the following, and enter a reason code: 1 - - - -- Infrastructure / Product / Release Not Supported 2 - - - -- Tenant or User Restrictions 3 - - - -- Customer Purchased / Existing Service(s) ** Not Applicable (add reason code) # 1 I have received Applicable Statements of Work which describe the Services and cybersecurity services provided on this Agreement. Motorola's Terms and Conditions, including the Cybersecurity Online Terms Acknowledgement, are attached hereto and incorporate the Cyber Addendum (available at https : / /www.motorolasolutions.com /en us /managed- support- services /cybersecurity.html) by reference. By signing below Customer acknowledges these terms and conditions govern all Services under this Service Agreement. Mayor 09/19/2023 AUTHORIZED CUSTOMER SIGNATURE TITLE DATE Kelly Lewis CUSTOMER (PRINT NAME) Customer Support Manager MOTOROLA REPRESENTATIVE (SIGNATURE) TITLE DATE WALTER LESLIE +1(405)2871843 MOTOROLA REPRESENTATIVE (PRINT NAME) PHONE Revised Sep 3, 2022 Company Name Contract Number Contract Modifier Contract Start Date Contract End Date Revised Sep 3, 2022 Owasso, City Of USC000090569 R03- MAY -23 16:39:59 01 -SEP -2023 31 -AUG -2024 Service Terms and Conditions Motorola Solutions Inc. ( "Motorola ") and the customer named in this Agreement ( "Customer') hereby agree as follows Section 1. APPLICABILITY These Maintenance Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (1) maintenance, support, or other services under a Motorola Service Agreement, or (2) installation services under a Motorola Installation Agreement. Section 2. DEFINITIONS AND INTERPRETATION 2.1. "Agreement" means these Maintenance Service Terms and Conditions; the cover page for the Service Agreement or the Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In interpreting this Agreement and resolving any ambiguities, these Maintenance Service Terms and Conditions take precedence over any cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states otherwise. 2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement. 2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement. Section 3. ACCEPTANCE Customer accepts these Maintenance Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This Agreement becomes binding only when accepted in writing by Motorola. The term of this Agreement begins on the "Start Date" indicated in this Agreement. Section 4. SCOPE OF SERVICES 4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's then - applicable rates for the services. 4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment will be serviced at levels set forth in the manufacturers product manuals; and routine service procedures that are prescribed by Motorola will be followed. 4.3. if Customer purchases from Motorola additional equipment that becomes part of the same system as the initial Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the warranty for that additional equipment expires. 4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which Motorola receives the written notice. 4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous environments. 4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the price to Service that Equipment. 4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in a manner consistent with the level of Service purchased as indicated in this Agreement. Section 5. EXCLUDED SERVICES 5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other Revised Sep 3, 2022 than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards; excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events. 5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips, battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web or for Equipment malfunction caused by the transmission medium. Section 6. TIME AND PLACE OF SERVICE Service will be provided at the location specified in this Agreement. When Motorola performs service at Customers location, Customer will provide Motorola, at no charge, a non- hazardous work environment with adequate shelter, heat, light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services. Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for those charges and expenses. Section 7. CUSTOMER CONTACT Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available twenty -four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customers personnel to maintain contact, as needed, with Motorola. Section 8. INVOICING AND PAYMENT 8.1 Customer affirms that a purchase order or notice to proceed is not required for the duration of this service contract and will appropriate funds each year through the contract end date. Unless alternative payment terms are stated in this Agreement, Motorola will invoice Customer in advance for each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty (20) days of the invoice date. 8.2 Customer will reimburse Motorola for all property taxes, sales and use taxes, excise taxes, and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income, profit, and franchise taxes of Motorola) by any governmental entity. The Customer will pay all invoices as received from Motorola. At the time of execution of this Agreement, the Customer will provide all necessary reference information to include on invoices for payment in accordance with this Agreement. 8.3 For multi -year service agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S.Department of Labor, Consumer Price Index, all Items, Unadjusted Urban Areas (CPI -U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3 %. All items, not seasonally adjusted shall be used as the measure of CPI for this price adjustment. Measurement will take place once the annual average for the New Year has been posted by the Bureau of Labor Statistics. For purposes of illustration, if in year 5 the CPI reported an increase of 8 %, Motorola may increase the Year 6 price by 5% (8 % -3% base) Section 9. WARRANTY Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period of ninety (90) days from the date the performance of the Services are completed. in the event of a breach of this warranty, Customer's sole remedy is to require Motorola to re- perform the non - conforming Service or to refund, on a pro - rata basis, the fees paid for the non - conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 10. DEFAULTITERMINATION 10.1. If either party defaults in the performance of this Agreement, the other party will give to the non - performing party a written and detailed notice of the default. The non - performing party will have thirty (30) days thereafter to provide a written plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan approval. If the non - performing party fails to provide or implement the cure plan, then the injured party, in Revised Sep 3, 2022 addition to any other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of termination to the defaulting party. 10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of termination, Motorola will have no further obligation to provide Services. 10.3 If the Customer terminates this Agreement before the end of the Term, for any reason other than Motorola default, then the Customer will pay to Motorola an early termination fee equal to the discount applied to the last three (3) years of Service payments for the original Term. Section 11. LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. This limitation of liability will survive the expiration or termination of this Agreement and applies notwithstanding any contrary provision. Section 12. EXCLUSIVE TERMS AND CONDITIONS 12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written agreement signed by authorized representatives of both parties. 12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement, however, an omission of the reference to this Agreement will not affect its applicability. In no event will either party be bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized representatives of both parties. Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY RIGHTS 13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential, and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or as required by law, any confidential information or data to any person, or use confidential information or data for any purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survive the expiration or termination of this Agreement. 13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at anytime by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with access to its confidential and proprietary information, including cost and pricing data. 13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license under any Motorola patent, copyright, trade secret, or other intellectual property, including any intellectual property created as a result of or related to the Equipment sold or Services performed under this Agreement. Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications Commission or any other federal, state, or local government agency and for complying with all rules and regulations required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any governmental matters. Revised Sep 3, 2022 Section 15. COVENANT NOT TO EMPLOY During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found to be overly broad under applicable law, it will be modified as necessary to conform to applicable law. Section 16. MATERIALS, TOOLS AND EQUIPMENT All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any loss or damage to this property, and return it to Motorola upon request. This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises by Motorola at any time without restriction. Section 17. GENERAL TERMS 17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and effect. 17.2. This Agreement and the rights and duties of the parties will be interpreted in accordance with the laws of the State in which the Services are performed. 17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege. 17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's reasonable control, such as strikes, material shortages, or acts of God. 17.5. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. 17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business "), whether by way of a sale, establishment of a joint venture, spin -off or otherwise (each a "Separation Event "), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. 17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary date, Motorola may adjust the price of the Services to reflect its current rates. 17.8. If Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect at the time of the termination or expiration will apply to those Services and Customer agrees to pay for those services on a time and materials basis at Motorola's then effective hourly rates. 17.9 This Agreement may be executed in one or more counterparts, all of which shall be considered part of the Agreement. The parties may execute this Agreement in writing, or by electronic signature, and any such electronic signature shall have the same legal effect as a handwritten signature for the purposes of validity, enforceability and admissibility. In addition, an electronic signature, a true and correct facsimile copy or computer image of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document Revised Sep 3, 2022 Cybersecurity Online Terms Acknowledgement This Cybersecurity Online Terms Acknowledgement (this "Acknowledgement ") is entered into between Motorola Solutions, Inc. ("Motorola") and the entity set forth in the signature block below ( "Customer "). 1. Applicability and Self Deletion. This Cybersecurity Online Terms Acknowledgement applies to the extent cybersecurity products and services, including Remote Security Update Service, Security Update Service, and Managed Detection & Response subscription services, are purchased by or otherwise provided to Customer, including through bundled or integrated offerings or otherwise. NOTE: This Acknowledgement is self deleting if not applicable under this Section 1. 2. Online Terms Acknowledgement. The Parties acknowledge and agree that the terms of the Cyber Subscription Renewals and Integrations Addendum available at http:// www .motorolasolutions.com /cyber- renewals - integrations are incorporated in and form part of the Parties' agreement as it relates to any cybersecurity products or services sold or provided to Customer. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth and linked on -line in this Acknowledgement. To the extent Customer is unable to access the above referenced online terms for any reason, Customer may request a paper copy from Motorola. The signatory to this Acknowledgement represents and warrants that he or she has the requisite authorityto bind Customerto this Acknowledgement and referenced online terms. 3. Entire Agreement. This Acknowledgement supplements any and all applicable and existing agreements and supersedes any contrary terms as it relates to Customer's purchase of cybersecurity products and services. This Acknowledgement and referenced terms constitute the entire agreement of the parties regarding the subject matter hereof and as set out in the referenced terms, and supersedes all previous agreements, proposals, and understandings, whether written or oral, relating to this subject matter. 4. Execution and Amendments. This Acknowledgement may be executed in multiple counterparts, and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature, will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Acknowledgement may be amended or modified only by a written instrument signed by authorized representatives of both Parties. Revised Sep 3, 2022 Section 1 Advanced Plus Services Statement of Work 1.1 Overview Motorola Solutions, Inc.'s (Motorola) ASTROO 25 Advanced Plus Services (Advanced Plus Services) provide an integrated and comprehensive sustainment program for fixed end network infrastructure equipment located at the network core, RF sites, and dispatch sites. Advanced Plus Services do not include maintenance for mobile devices, portable devices, or network backhaul equipment. Advanced Plus Services consist of the following elements: Remote Technical Support Network Hardware Repair Remote Security Update Service On -site Infrastructure Response Annual Preventative Maintenance Each of these elements is summarized below and expanded upon in Section 1.4: Advanced Plus Services Detailed Description. In the event of a conflict between the descriptions below and an individual subsection of Section 1.4: Advanced Plus Services Detailed Description, the individual subsection prevails. This Statement of Work (SOW), including all of its subsections and attachments is an integral part of the applicable agreement (Agreement) between Motorola and the The City of Owasso (Customer). In order to receive the services as defined within this SOW, the Customer is required to keep the system within a standard support period as described in Motorola's Software Support Policy (SwSP). Remote Technical Support Motorola will provide telephone consultation with specialists skilled at diagnosing and swiftly resolving infrastructure operational technical issues that require a high level of ASTROO 25 network experience and troubleshooting capabilities. Network Hardware Repair Motorola will repair Motorola- manufactured infrastructure equipment and select third -party manufactured infrastructure equipment supplied by Motorola. Motorola coordinates the equipment repair logistics process. Remote Security Update Service Motorola will pre -test third -party security updates to verify they are compatible with the ASTROO 25 network, and remotely push the updates to the Customer's network. On -site Infrastructure Response When needed to resolve equipment malfunctions, Motorola will dispatch qualified local technicians to the Customer's location to diagnose and restore the communications network. Technicians will perform diagnostics Revised Sep 3, 2022 on impacted hardware and replace defective components. The service technician's response time will be based on pre- defined incident priority levels. Annual Preventive Maintenance Qualified field service technicians will perform regularly scheduled operational testing and alignment of infrastructure and network components to verify those components comply with the original manufacturer's specifications. 1.2 Motorola Service Delivery Ecosystem Advanced Plus Services are delivered through a tailored combination of local field service personnel, centralized teams equipped with a sophisticated service delivery platform, product repair depots, and MyView Portal. These service entities will collaborate to swiftly analyze issues, accurately diagnose root causes, and promptly resolve issues to restore the Customer's network to normal operations. 1.2.1 Centralized Managed Support Operations The cornerstone of Motorola's support process is the Centralized Managed Support Operations (CMSO) organization, which includes the Service Desk and technical support teams. The CMSO is staffed 24/7/365 by experienced personnel, including service desk specialists, security analysts, and operations managers. The Service Desk provides a single point of contact for all service related items, including communications between the Customer, Motorola, and third -party subcontractors. The Service Desk processes service requests, service incidents, change requests, and dispatching, and communicates with stakeholders in accordance with pre- defined response times. All incoming transactions through the Service Desk are recorded, tracked, and updated through the Motorola Customer Relationship Management (CRM) system. The Service Desk also documents Customer inquiries, requests, concerns, and related tickets. The CMSO coordinates with the field service organization that will serve the Customer locally 1.2.2 Field Service Motorola authorized and qualified field service technicians perform on -site infrastructure response, Feld repair, and preventive maintenance tasks. These technicians are integrated with the Service Desk and with technical support teams and product engineering as required to resolve repair and maintenance requests. 1.2.3 Customer Support Manager A Motorola Customer Support Manager (CSM) will be the Customer's key point of contact for defining and administering services. The CSM's initial responsibility is to create the Customer Support Plan (CSP) in collaboration with the Customer. The CSP functions as an operating document that personalizes the services described in this document. The CSP contains Customer - specific information, such as site names, site access directions, key contact persons, incident handling instructions, and escalation paths for special issues. The CSP also defines the division of responsibilities between the Customer and Motorola so response protocols are pre- defined and well understood when the need arises. The CSP governs how the services will be performed and will be automatically integrated into this SOW by this reference. The CSM and Customer will review and amend the CSP on a mutually agreed cadence so the CSP remains current and effective in governing the Advanced Plus Services. Revised Sep 3, 2022 1.2.4 MyView Portal Supplementing the CSM and the Service Desk as the Customer points of contact, MyView Portal is a web -based platform that provides network maintenance and operations information. The portal is accessed from a desktop, laptop, tablet, or smartphone web browser. The information available includes: Network Event Monitoring: Manage incidents and view self - service reports. Observe incident details by incident priority level, and track the progress of issue resolution. Remote Technical Support: Manage incidents and view self - service reports. Observe incident details by incident priority level, and track the progress of issue resolution. Network Hardware Repair: Track return material authorizations (RMA) shipped to Motorola's repair depot and eliminate the need to call for status updates. In certain countries, customers will also have the ability to create new RMA requests online. Remote Security Update Service: View patch history and status of recently completed security updates. On -site Infrastructure Response: Manage incidents and view self - service reports. Observe incident details by incident priority level, and track the progress of issue resolution. Annual Preventive Maintenance: View incident status and details of each annual change request for preventive maintenance, including completed checklist information for the incident. Network Updates: View system status overview and software update information. Orders and Contract Information: View available information regarding orders, service contracts, and service coverage details. The data presented in MyView Portal is provided to support the services described in the following sections, which define the terms of any service delivery commitments associated with this data. 1.3 Connectivity Specifications The Advanced Plus Services package requires available internet connectivity provided by the Customer. A minimum connection of 2 Mbps is necessary to enable remote monitoring and update services. 1.4 Advanced Plus Services Detailed Description Due to the interdependence between deliverables within the detailed sections, any changes to or any cancellation of any individual section may require a scope review and price revision. 1.4.1 Remote Technical Support Motorola's Remote Technical Support service provides telephone consultation for technical issues that require a high level of ASTROO 25 network knowledge and troubleshooting capabilities. Remote Technical Support is delivered through the Motorola CMSO organization by a staff of technical support specialists skilled in diagnosis and swift resolution of infrastructure performance and operational issues. Motorola applies leading industry standards in recording, monitoring, escalating, and reporting for technical support calls from its contracted customers to provide the support needed to maintain mission - critical systems. 1.4.1.1 Description of Service The CMSO organization's primary goal is Customer Issue Resolution (CIR), providing incident restoration and service request fulfillment for Motorola's currently supported infrastructure. This team of highly skilled, knowledgeable, and experienced specialists is an integral part of the support and technical issue resolution process. The CMSO supports the Customer remotely using a variety of tools, including fault diagnostics tools, simulation networks, and fault database search engines. Calls requiring incidents or service requests will be logged in Motorola's CRM system, and Motorola will track the progress of each incident from initial capture to resolution. This helps ensure that technical issues are prioritized, updated, tracked, and escalated as necessary, until resolution. Motorola will advise and inform Customer of Revised Sep 3, 2022 incident resolution progress and tasks that require further investigation and assistance from the Customer's technical resources. The CMSO Operations Center classifies and responds to each technical support request in accordance with Section Error! Reference source not found.: Error! Reference source not found.. This service requires the Customer to provide a suitably trained technical resource that delivers maintenance and support to the Customer's system, and who is familiar with the operation of that system. Motorola provides technical consultants to support the local resource in the timely closure of infrastructure, performance, and operational issues. 1.4.1.2 Scope The CMSO Service Desk is available via telephone 24/7/365 to receive and log requests for technical support. Remote Technical Support service is provided in accordance with Section Error! Reference source not found.: Error! Reference source not found.. 1.4.1.3 Inclusions Remote Technical Support service will be delivered for Motorola - provided infrastructure, including integrated third -party products. 1.4.1.4 Motorola Responsibilities Maintain availability of the Motorola CMSO Service Desk via telephone (800 -MSI -HELP) 24/71365 to receive, log, and classify Customer requests for support. Respond to incidents and technical service requests in accordance with Section Error! Reference source not found.: Error! Reference source not found.. Provide caller a plan of action outlining additional requirements, activities, or information required to achieve restoral /fu Ifi llment. Maintain communication with the Customer in the field as needed until resolution of the incident. Coordinate technical resolutions with agreed upon third -party vendors, as needed. Escalate support issues to additional Motorola technical resources, as applicable. Determine, in its sole discretion, when an incident requires more than the Remote Technical Support services described in this SOW and notify the Customer of an alternative course of action. 1.4.1.5 Limitations and Exclusions The following activities are outside the scope of the Remote Technical Support service: Customer training. Remote Technical Support for network transport equipment or third -party products not sold by Motorola. Any maintenance and /or remediation required as a result of a virus or unwanted cyber intrusion. 1.4.1.6 Customer Responsibilities Prior to contract start date, provide Motorola with pre- defined information necessary to complete CSP. Submit timely changes in any information supplied in the CSP to the CSM. Contact the CMSO Service Desk to engage the Remote Technical Support service when needed, providing the necessary information for proper entitlement services. This information includes, but is not limited to, the name of contact, name of Customer, system ID number, site(s) in question, and a brief description of the problem that contains pertinent information for initial issue classification. Maintain suitably trained technical resources familiar with the operation of the Customer's system to provide field maintenance and technical maintenance services for the system. Supply suitably skilled and trained on -site presence when requested. Validate issue resolution in a timely manner prior to close of the incident. Revised Sep 3, 2022 Acknowledge that incidents will be addressed in accordance with Section Error! Reference source not found.: Error! Reference source not found.. Cooperate with Motorola, and perform all acts that are reasonable or necessary to enable Motorola to provide Remote Technical Support. In the event that Motorola agrees in writing to provide supplemental Remote Technical Support to third -party elements provided by the Customer, the Customer agrees to obtain all third -party consents or licenses required to enable Motorola to provide the service. 1.4.2 Network Hardware Repair with Advanced Replacement Motorola will provide hardware repair for Motorola and select third -party infrastructure equipment supplied by Motorola. A Motorola authorized repair depot manages and performs the repair of Motorola supplied equipment, and coordinates equipment repair logistics. 1.4.2.1 Description of Service Infrastructure components are repaired at Motorola- authorized Infrastructure Depot Operations (IDO). At Motorola's discretion, select third -party infrastructure may be sent to the original equipment manufacturer or third - party vendor for repair. Network Hardware Repair is also known as Infrastructure Repair. 1.4.2.2 Scope Repair authorizations are obtained by contacting the CMSO organization Service Desk, which is available 24/7/365. Repair authorizations can also be obtained by contacting the CSM. 1.4.2.3 Inclusions This service is available on Motorola - provided infrastructure components, including integrated third -party products. Motorola will make a commercially reasonable effort to repair Motorola manufactured infrastructure products after product cancellation. The post - cancellation support period of the product will be noted in the product's end -of -life (EOL) notification. 1.4.2.4 Motorola Responsibilities Provide the Customer access to the CMSO Service Desk, operational 24/7, to request repair service. Provide repair return authorization numbers when requested by the Customer. Receive malfunctioning infrastructure components from the Customer and document its arrival, repair, and return. Conduct the following services for Motorola infrastructure: Perform an operational check on infrastructure components to determine the nature of the problem. Replace malfunctioning components. Verify that Motorola infrastructure components are returned to applicable Motorola factory specifications. Perform a box unit test on serviced infrastructure components. Perform a system test on select infrastructure components. Conduct the following services for select third -party infrastructure: When applicable, perform pre- diagnostic and repair services to confirm infrastructure component malfunctions and prevent sending infrastructure components with No Trouble Found (NTF) to third - party vendor for repair. When applicable, ship malfunctioning infrastructure components to the original equipment manufacturer or third -party vendor for repair service. Track infrastructure components sent to the original equipment manufacturer or third -party vendor for service. Revised Sep 3, 2022 When applicable, perform a post -test after repair by original equipment manufacturer or third -party vendor to confirm malfunctioning infrastructure components have been repaired and function properly in a Motorola system configuration. Reprogram repaired infrastructure components to original operating parameters based on software and firmware provided by the Customer, as required in Section 1.4.2.6: Customer Responsibilities. If the Customer's software version and configuration are not provided, shipping will be delayed. If the repair depot determines that infrastructure components are malfunctioning due to a software defect, the repair depot reserves the right to reload these components with a different but equivalent software version. Properly package repaired infrastructure components. Ship repaired infrastructure components to Customer - specified address during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Standard Time (CST), excluding holidays. Infrastructure component will be sent using two -day air shipping unless the Customer requests otherwise. Motorola will pay for shipping unless the Customer requests shipments outside of the above mentioned standard business hours or carrier programs, such as next flight out (NFO). In such cases, the Customer will be responsible for paying shipping and handling charges. 1.4.2.5 Limitations and Exclusions Motorola may return infrastructure equipment that is no longer supported by Motorola, the original equipment manufacturer, or a third -party vendor without repairing or replacing it. The following items are excluded from this service: All Motorola infrastructure components over the post - cancellation support period. All third -party infrastructure components over the post - cancellation support period. All broadband infrastructure components over the post - cancellation support period. Physically damaged infrastructure components. Third -party equipment not shipped by Motorola. Consumable items including, but not limited to, batteries, connectors, cables, toner or ink cartridges, tower lighting, laptop computers, monitors, keyboards, and mouse. Video retrieval from digital in -car video equipment. RF infrastructure and backhaul components, including but not limited to, antennas, transmission lines, antenna dehydrators, microwave, line boosters, amplifiers (such as tower top amplifiers and bi- directional amplifiers), logging recorders, data talker wireless transmitters, short haul modems, combiners, multicouplers, duplexers, shelters, shelter HVAC, generators, UPS's, and test equipment. Racks, furniture, and cabinets. Non - standard configurations, customer - modified infrastructure, and certain third party infrastructure. Firmware or software upgrades. 1.4.2.6 Customer Responsibilities Contact or instruct servicer to contact the Motorola CMSO organization, and request a return authorization number prior to shipping malfunctioning infrastructure components. Provide model description, model number, serial number, type of system, software and firmware version, symptom of problem, and address of site location for spare infrastructure components. Indicate if Motorola or third -party infrastructure components being sent in for service were subjected to physical damage or lightning damage. Follow Motorola instructions regarding including or removing firmware and software applications on infrastructure components being sent in for service. Revised Sep 3, 2022 In the event that the Customer requires repair of equipment that is not contracted under this service at the time of request, the Customer acknowledges that charges may apply to cover shipping, labor, and parts. Motorola and the Customer will collaborate to agree on payment vehicle that most efficiently facilitates the work, commensurate with the level of urgency that is needed to complete the repair. Properly package and ship the malfunctioning component, at the Customer's expense. The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure it is not damaged in- transit and arrives in repairable condition. Clearly print the return authorization number on the outside of the packaging. Maintain versions and configurations for software, applications, and firmware to be installed on repaired equipment. Provide Motorola with proper software and firmware information to reprogram equipment after repair, unless current software has caused this malfunction. Cooperate with Motorola and perform reasonable or necessary acts to enable Motorola to provide hardware repair services to the Customer. At the Customer's cost, obtain all third -party consents or licenses required to enable Motorola to provide the service. Revised Sep 3, 2022 1.4.2.7 Repair Process Figure Error! No text of specified style in document. -1: Repair Decision Process 1.4.2.8 Advanced Replacement As an addition to Hardware Repair service, Advanced Replacement is a repair exchange service for Motorola and select third -party infrastructure components supplied by Motorola. When available, Motorola will provide the Customer with advanced replacement units or Field Replacement Units (FRU) in exchange for the Customer's malfunctioning equipment. A Motorola- authorized repair depot will evaluate and repair malfunctioning equipment, and add that equipment to the depot's FRU inventory after completing repairs. Revised Sep 3, 2022 Customers who prefer to maintain their own FRU inventory may request a "Loaner" FRU while their unit is being repaired. Refer to Figure Error! No text of specified style in document. -2: Advanced Replacement or Loaner Decision Process for details on the unit loan process. 1.4.2.8.1 Added Motorola Responsibilities for Advanced Replacement Use commercially reasonable efforts to maintain FRU inventory on supported platforms. Provide new or reconditioned FRU's to the Customer upon request, subject to availability. The FRU will be an equipment type and version similar to the Customer's malfunctioning component, and will contain equivalent boards and chips. Load firmware and software for equipment that requires programming. The Customer's software version information must be provided for the replacement FRU to be programmed accordingly. If the Customer's software version and configuration are not provided, shipping will be delayed. Package and ship FRU from the FRU inventory to Customer - specified address. Motorola will ship FRU as soon as possible, depending on stock availability and requested configuration. FRU will be shipped during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. CST, excluding holidays. Motorola will pay for the shipping to the Customer, unless the Customer requests shipments outside of standard business hours or carrier programs, such as weekend or NFO shipment. In such cases, the Customer will be responsible for paying shipping and handling charges. When sending FRU to the Customer, provide a return air bill in order for the Customer to send the Customer's malfunctioning component. The Customer's malfunctioning component will become property of the Motorola repair depot or select third party replacing it, and the Customer will own the FRU. For loaner equipment, Motorola will ship repaired infrastructure components to Customer - specified address during normal operating hours, Monday through Friday from 7:00 a.m. to 7:00 p.m. CST, excluding holidays. FRU will be sent using two -day air shipping unless the Customer requests otherwise. Motorola will pay for shipping unless the Customer requests shipments outside of the above mentioned standard business hours or carrier programs, such as NFO. In such cases, the Customer will be responsible for paying shipping and handling charges. When sending a loaner FRU to the Customer, Motorola will pay for outbound shipping charges. Inbound shipping to Motorola for repair will be the Customer's responsibility. Motorola will repair and return the Customer's component, and provide a return air bill for the Customer to return the loaner FRU. Refer to Figure Error! No text of specified style in document. -1: Repair Decision Process for the loaner process, and Table Error! No text of specified style in document. -1: Shipping Charges and Default Mail Service for shipping charge details. Provide repair return authorization (RA) number upon Customer request to replace infrastructure components that are not classified as an advanced replacement or loaner FRU. Provide a repair RA number so that returned components can be repaired and returned to FRU stock. Receive malfunctioning components from the Customer, carry out repairs and testing, and return it to the FRU stock. 1.4.2.8.2 Added Customer Responsibilities for Advanced Replacement Pay for Advanced Replacement or Loaner FRU shipping from Motorola repair depot if the Customer requested shipping outside of standard business hours or carrier programs set forth in Section 1.4.2.8.1: Added Motorola Responsibilities for Advanced Replacement. See Table Error! No text of specified style in document. -1: Shipping Charges and Default Mail Service for shipping charge details. Properly package and ship the malfunctioning component using the pre -paid air -bill that arrived with the FRU. The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure that it is not damaged in transit and arrives in repairable condition. The Customer will be subject to a replacement fee for malfunctioning components returned improperly. Revised Sep 3, 2022 Within five business days of receipt of the advanced replacement FRU from Motorola's FRU inventory, properly package the Customer's malfunctioning FRU and ship the malfunctioning Infrastructure to Motorola's repair depot for evaluation and repair. The Customer must send the return air bill back to the repair depot in order to facilitate proper tracking of the returned infrastructure. The Customer will be subject to a full replacement fee for FRU's not returned within five business days. At the Customer's expense and risk of loss, the Customer may send a malfunctioning Motorola or third -party infrastructure component for repairs before a replacement has been sent. In such cases, the malfunctioning component should be properly packaged and shipped to Motorola. Clearly print the return authorization number on the outside of the packaging. Replacement Process for Advanced Replacement Figure Error! No text of specified style in document. -2: Advanced Replacement or Loaner Decision Process Revised Sep 3, 2022 Table Error! No text of specified style in document. -1: Shipping Charges and Default Mail Service Advanced Replacements (Normal Business Hours) Shipped FedEx Overnight or equivalent Loaner Shipping Outbound to Customer Motorola Loaner Repair and Return Shipping Outbound to Customer Advanced Replacements (Next Flight Out or Other) Exchanges or Loaners Shipped Outbound to Customer by Non - Motorola Carrier` Customer Loaner Repair Shipping Inbound to Motorola Loaner Installation Labor Motorola shipping carrier— FedEx. 1.4.3 Remote Security Update Service Motorola's ASTROO 25 Remote Security Update Service (RSUS) provides pretested security updates, minimizing cyber risk and software conflicts. These security updates contain operating system security patches and antivirus definitions that have been validated for compatibility with ASTRO® 25 systems. Motorola will remotely deliver tested security updates to the Customer using a network connection. Reboot responsibility is determined by which options are included as part of this service. The ASTRO® 25 Security Update Service (SUS) and Network Event Monitoring service are prerequisites for RSUS. These prerequisites are included as part of this service package. 1.4.3.1 Description of Service Motorola remotely installs pretested security updates on the applicable ASTROO 25 system components. Motorola tests security updates for compatibility with ASTROO 25 in a dedicated information assurance lab. Motorola will install compatible ASTROO 25 security updates using a remote connection. After installing tested security updates remotely, Motorola provides the Customer with a report outlining the updates made to the Customer's system. This report will inform the Customer of security update network transfers and installation. 1.4.3.1.1 Remote Update Requirements An always on, reliable connection from the Customer's network to Motorola is required to enable this service. Recommended Internet bandwidth of 20 Mbps or higher. Additional hardware (such as a secure router) may be provided to deliver the services. If the Customer is unable to install the equipment or provide a suitable Internet connection, please contact your CSM to discuss options. Please note, if an existing connection is available, this may be suitable to deliver the service. Customer systems with slow and /or unreliable remote site links may impact our ability to deliver the service. In some instances, Motorola Technical Notices (MTN) must be applied to enable Motorola to remotely deploy the latest security updates. MTN installation is not part of RSUS. In the event Motorola cannot deploy security updates unless one or more MTNs are installed, Motorola will communicate this to the Customer. The Customer and their CSM will determine how to apply necessary MTNs. Once necessary MTNs are applied to the Customer's system, Motorola will continue to remotely deploy security updates. Revised Sep 3, 2022 Connections to other networks, herein referred to as Customer Enterprise Network (CEN), are delineated by firewalls. All security updates deployed by RSUS are specific to the equipment included in the ASTROO 25 radio network with only the following exceptions: Key Management Facility (KMF) and MCC 7500e consoles. The Customer may request, via the CSM, that Motorola remotely updates MCC 7500e consoles and KMF in the Customer's CEN as part of RSUS, or designate Customer IT resources to install the security updates. The Customer must make the appropriate configuration changes to their firewall allowing access. 1.4.3.1.2 Reboot Support If Reboot Support is included with RSUS, Motorola provides technician support to reboot impacted Microsoft Windows servers and workstations after operating system security patches have been installed. 1.4.3.2 Scope RSUS includes pretested security updates for the software listed in Table Error! No text of specified style in document. -2: Update Cadence. This table also describes the release cadence for security updates. Table Error! No text of specified style in document. -2: Update Cadence oftware I UP( Antivirus Definition Files Weekly Microsoft Windows Monthly Microsoft Windows SQL Server Quarterly Microsoft Windows third party (Adobe Reader) Monthly Red Hat Linux (RHEL) Quarterly VMWare ESK Hypervisor Quarterly McAfee Patch(es) Quarterly Dot Hill DAS Firmware Quarterly HP SPP Firmware Quarterly Motorola installs security updates during normal business hours. Normal business hours are defined as 8 a.m. to 5 p.m. Central Standard Time on Monday through Friday, excluding Public Holidays. The Customer may submit a formal request that Motorola personnel work outside of these hours. The Customer may need to pay additional costs for work to be completed outside of normal business hours. Motorola will provide an Impact Timeline (ITL) to show installation tasks scheduled during normal business hours, including preparation work and the transfer of security updates to local storage or memory. Server and workstation reboots or zone controller rollover will be initiated at the times shared in the ITL. Intrusive security updates require Customer coordination, may require hardware reboots and zone controller rolling (switching from one zone controller to the other) to fully implement. Systems with redundant zone controllers (1-2, M2, M3) have low downtime (minutes) as the zone controllers are rolled, but systems with single zone controllers (1-1, M1) will be down for longer periods. While rolling the zone controllers, the system will operate in "Site trunking" mode. The Customer will need to be aware of these operational impacts, and coordinate events with users. 1.4.3.3 Inclusions Supported ASTROO 25 core types and security update delivery methods are included in Table Error! No text of specified style in document. -3: SUS Packages. This table indicates if Motorola will provide any RSUS optional services to the Customer. RSUS supports the current Motorola ASTROO 25 system release and aligns with the established Software Support Policy (SwSP). Revised Sep 3, 2022 Motorola reserves the right to determine which releases are supported as business conditions dictate. Additional charges may apply in the event of supporting older releases. Contact Motorola's assigned CSM for the latest supported releases. Table Error! No text of specified style in document. -3: SUS Packages Remote Security Update Service L Core M Core X Simplified Core Remote Security Update Service with L Core Reboot Support M Core Simplified Core Responsibilities for rebooting applicable hardware are detailed in Section 1.4.3.7: Reboot Responsibilities. 1.4.3.4 Motorola Responsibilities If required, in order to provide the services, Motorola will send to the customer a secure router and / or a Network Management Client for installation in the ASTRO® 25 system. If the Customer is unable to install, please contact your CSM who will be able to arrange for this to be completed. Remotely deploy patches listed in Section 1.4.3.2: Scope on the Customer's system. Patches will be installed on the cadence described in that section. As outlined in Section 1.4.3.2: Scope, coordinate and communicate with the Customer when installing updates that will require server reboots, workstation reboots, or both. Install non - intrusive updates, like antivirus definitions, as released without coordination. In the event no security updates are released by the Original Equipment Manufacturers (OEM) during the usual time period, Motorola will send a notice that no new security updates were deployed. 1.4.3.5 Limitations and Exclusions Systems with non - standard configurations that have not been certified by Motorola's Systems Integration and Test (SIT) team are specifically excluded from this service, unless otherwise agreed in writing by Motorola. Interim or unplanned releases outside the supported release cadence. Service does not include pretested intrusion detection system (IDS) signature updates for IDS solutions. However, select vendor IDS signature updates are made available via the secure website. The available vendors may change pursuant to Motorola's business decisions. The Customer is responsible for complying with all IDS licensing requirements and fees, if any. This service does not include releases for Motorola products that are not ASTROO 25 L, M, and Simplified Core radio network infrastructure equipment. The following are examples of excluded products: WAVE PTXTm, Critical Connect, and VESTA@ solutions.. K Core ASTROO 25 systems are excluded. Motorola product updates are not included in these services. Shared network infrastructure firmware, such as transport and firewall firmware are not included in these services. This service excludes the delivery of MTNs to the customer system. Revised Sep 3, 2022 Motorola does not represent that it will identify, fully recognize, discover, or resolve all security events or threats, system vulnerabilities, malicious codes or data, backdoors, or other system threats or incompatibilities as part of the service, or that the agreed upon cadence /time of delivery will be sufficient to identify, mitigate or prevent any cyber incident. 1.4.3.6 Customer Responsibilities This service requires connectivity from Motorola to the Customer's ASTRO® 25 system. If required, procure internet connectivity before the service commences, and maintain it for the duration of the service contract. Refrain from making uncertified changes to the ASTRO® 25 system. Consult with Motorola before making changes to the ASTRO® 25 system. Be aware of the operational impacts of RSUS update installation, and coordinate the update process with users. Coordinate any maintenance or other updates that are not part of RSUS with Motorola to minimize downtime and redundant efforts. MTN must be applied to enable Motorola to remotely deploy the latest security updates. 1.4.3.7 Reboot Responsibilities Microsoft Windows servers and workstations often need to be rebooted before security updates take full effect and mitigate vulnerabilities. Reboot responsibilities are determined by the specific RSUS package being purchased. Table Error! No text of specified style in document. -4: Reboot Responsibilities Matrix contains the breakdown of responsibilities. Section 1.4.3.3: Inclusions indicates which services are included. Table Error! No text of specified style in document. -4: Reboot Responsibilities Matrix Remote Security Provide a report to the Customers main When a security update requires a reboot, reboot Update Service contact listing the servers or workstations servers and workstations after security updates which must be rebooted to ensure are installed. installed security updates become effective. Remote Security When a security update requires a reboot, Update Service dispatch a technician to reboot servers with Reboot and workstations after security updates Support are installed. 1.4.3.8 Disclaimer This service tests OEM security updates. Delivering security updates for specific software depends on OEM support for that software. If an OEM removes support (e.g. end -of -life) from deployed software, Motorola may work with the OEM to reduce the impact, but may remove support for the affected software from this service without notice. OEMs determine security update schedules, supportability, or release availability without consultation from Motorola. Motorola will obtain and test security updates when they are made available, and incorporate those security updates into the next appropriate release. All security updates are important. This service is intended to balance the security and compatibility of tested updates with agreed upon time /cadence of delivery. Customer assumes the risk of this inherent tradeoff. Revised Sep 3, 2022 Motorola disclaims any warranty with respect to pretested database security updates, hypervisor patches, operating system software patches, intrusion detection sensor signature files, or other third -party files, express or implied. Further, Motorola disclaims any warranty concerning non - Motorola software and does not guarantee Customers' systems will be error -free or immune to security breaches as a result of these services. 1.4.4 On -site Infrastructure Response Motorola's On -site Infrastructure Response service provides incident management and escalation for on -site technical service requests. The service is delivered by Motorola's CMSO organization in cooperation with a local service provider. On -site Infrastructure Response may also be referred to as On -site Support. 1.4.4.1 Description of Service The Motorola CMSO Service Desk will receive the Customer's request for on -site service. The CMSO Dispatch Operations team is responsible for opening incidents, dispatching on -site resources, monitoring issue resolution, and escalating as needed to ensure strict compliance to committed response times. The dispatched field service technician will travel to the Customer's location to restore the system in accordance with Section 1.4.4.8: Priority Level Definitions and Response Times. Motorola will manage incidents as described in this SOW. The CMSO Service Desk will maintain contact with the field service technician until incident closure. 1.4.4.2 Scope On -site Infrastructure Response is available in accordance with Section 1.4.4.8: Priority Level Definitions and Response Times. Customer's Response Time Classification is designated in the Customer Support Plan. 1.4.4.3 Geographical Availability On -site Infrastructure Response is available worldwide where Motorola servicers are present. Response times are based on the Customer's local time zone and site location. 1.4.4.4 Inclusions On -site Infrastructure Response is provided for Motorola - provided infrastructure. 1.4.4.5 Motorola Responsibilities Receive service requests. Create an incident when service requests are received. Gather information to characterize the issue, determine a plan of action, and assign and track the incident to resolution. Dispatch a field service technician, as required by Motorola's standard procedures, and provide necessary incident information. Provide the required personnel access to relevant Customer information, as needed. Motorola field service technician will perform the following on -site: Run diagnostics on the infrastructure component. Replace defective infrastructure components, as supplied by the Customer. Provide materials, tools, documentation, physical planning manuals, diagnostic and test equipment, and any other material required to perform the maintenance service. If a third -party vendor is needed to restore the system, the vendor can be accompanied onto the Customer's premises. Revised Sep 3, 2022 If required by the Customer's repair verification in the CSP, verify with the Customer that restoration is complete or system is functional. If verification by the Customer cannot be completed within 20 minutes of restoration, the incident will be closed and the field service technician will be released. Escalate the incident to the appropriate party upon expiration of a response time. Close the incident upon receiving notification from the Customer or Motorola field service technician, indicating the incident is resolved. Notify the Customer of incident status, as defined in the CSP and Service Configuration Portal (SCP): Open and closed. Open, assigned to the Motorola field service technician, arrival of the field service technician on -site, delayed, or closed. Provide incident activity reports to the Customer, if requested. 1.4.4.6 Limitations and Exclusions The following items are excluded from this service: All Motorola infrastructure components beyond the post - cancellation support period. All third -party infrastructure components beyond the post - cancellation support period. All broadband infrastructure components beyond the post - cancellation support period. Physically damaged infrastructure components. Third -party equipment not shipped by Motorola. Consumable items including, but not limited to, batteries, connectors, cables, toner or ink cartridges, tower lighting, laptop computers, monitors, keyboards, and mouse. Video retrieval from digital in -car video equipment. RF infrastructure and backhaul components, including but not limited to, antennas, transmission lines, antenna dehydrators, microwave, line boosters, amplifiers (such as tower top amplifiers and bi- directional amplifiers), logging recorders, data talker wireless transmitters, short haul modems, combiners, multicouplers, duplexers, shelters, shelter HVAC, generators, UPS's, and test equipment. Racks, furniture, and cabinets. Tower and tower mounted equipment. Non - standard configurations, customer - modified infrastructure, and certain third party infrastructure. Firmware or software upgrades. 1.4.4.7 Customer Responsibilities Contact Motorola, as necessary, to request service. Prior to start date, provide Motorola with the following pre- defined Customer information and preferences necessary to complete CSP: Incident notification preferences and procedure. Repair verification preference and procedure. Database and escalation procedure forms. Submit timely changes in any information supplied in the CSP to the CSM. Provide the following information when initiating a service request: Assigned system ID number. Problem description and site location. Other pertinent information requested by Motorola to open an incident. Provide field service technician with access to equipment. Supply infrastructure spare or FRU, as applicable, in order for Motorola to restore the system. Revised Sep 3, 2022 Maintain and store software needed to restore the system in an easily accessible location. Maintain and store proper system backups in an easily accessible location. If required by repair verification preference provided by the Customer, verify with the CMSO Service Desk and dispatch that restoration is complete or system is functional. Cooperate with Motorola and perform reasonable or necessary acts to enable Motorola to provide these services. In the event that Motorola agrees in writing to provide supplemental On -site Infrastructure Response to Customer - provided third -party elements, the Customer agrees to obtain and provide applicable third -party consents or licenses to enable Motorola to provide the service. 1.4.4.8 Priority Level Definitions and Response Times This section describes the criteria Motorola used to prioritize incidents and service requests, and lists the response times for those priority levels. Table Error! No text of specified style in document. -5: Standard Level Definitions and Response Times Critical P1 Core: Core server or core link failure. No redundant server or link available. Sites /Subsites: Primary site down. Two RF sites or more than 10% of RF sites down, whichever is greater. Consoles: More than 40% of a site's console positions down. Conventional Channels: Conventional Channel Gateways (CCGW) down without redundant gateways available. Security Features: Security is non - functional or degraded. High P2 Core: Core server or link failures. Redundant server or link available. Consoles: Between 20% and 40% of a site's console positions down. Sites /Subsites: One RF site or up to 10% of RF sites down, whichever is greater. Conventional Channels: Up to 50% of CCGWs down. Redundant gateways available. Network Elements: Site router, site switch, or GPS server down. No redundant networking element available. Medium P3 Consoles: Up to 20% of a site's console positions down. Conventional Channels: Single channel down. Redundant gateway available. Network Elements: Site router /switch or GPS server down. Redundant networking element available. Low P4 Revised Sep 3, 2022 Response provided 24/7 until service restoration. Field service technician arrival on -site within 4 hours of receiving dispatch notification. Response provided 2417 until service restoration. Field service technician arrival on -site within 4 hours of receiving dispatch notification. Response provided during normal business hours until service restoration. Field service technician arrival on -site within 8 hours of receiving dispatch notification. Service Requests: Minor events and warnings in the Not applicable. system. Preventative and planned maintenance activities (scheduled work). 1.4.5 Annual Preventative Maintenance Motorola personnel will perform a series of maintenance tasks to keep network equipment functioning correctly. 1.4.5.1 Description of Service Annual Preventative Maintenance provides annual operational tests on the Customer's infrastructure equipment to monitor its conformance to specifications. 1.4.5.2 Scope Annual Preventive Maintenance will be performed during standard business hours, unless otherwise agreed to in writing. After the service starts, if the system or Customer requirements dictate that the service must occur outside of standard business hours, an additional quotation will be provided. The Customer is responsible for any charges associated with unusual access requirements or expenses. 1.4.5.3 Inclusions Annual Preventive Maintenance service will be delivered for Motorola - provided infrastructure, including integrated third -party products, per the level of service marked in Table Error! No text of specified style in document. -6: Preventive Maintenance Level. Table Error! No text of specified style in document. -6: Preventive Maintenance Level I Service Level .•. Level 1 Preventive Maintenance x Level 2 Preventive Maintenance 1.4.5.4 Motorola Responsibilities Notify the Customer of any planned system downtime needed to perform this service. Maintain communication with the Customer as needed until completion of the Annual Preventive Maintenance. Determine, in its sole discretion, when an incident requires more than the Annual Preventive Maintenance services described in this SOW, and notify the Customer of an alternative course of action. Provide the Customer with a report in MyView Portal, or as otherwise agreed in the CSP, comparing system performance with expected parameters, along with any recommended actions. Time allotment for report completion is to be mutually agreed. Provide trained and qualified personnel with proper security clearance required to complete Annual Preventive Maintenance services. Field service technician will perform the following on -site: Perform the tasks defined in Section 1.4.5.7: Preventative Maintenance Tasks. Perform the procedures defined in Section 1.4.5.8: Site Performance Evaluation Procedures for each site type on the system. Provide diagnostic and test equipment necessary to perform the Preventive Maintenance service. As applicable, use the Method of Procedure (MOP) defined for each task. 1.4.5.5 Limitations and Exclusions The following activities are outside the scope of the Annual Preventive Maintenance service. Preventive maintenance for third -party equipment not sold by Motorola as part of the original system. Network transport link performance verification. Verification or assessment of Information Assurance. Any maintenance and /or remediation required as a result of a virus or unwanted cyber intrusion. Tower climbs, tower mapping analysis, or tower structure analysis. Revised Sep 3, 2022 1.4.5.6 Customer Responsibilities Provide preferred schedule for Annual Preventative Maintenance to Motorola. Authorize and acknowledge any scheduled system downtime. Maintain periodic backup of databases, software applications, and firmware. Establish and maintain a suitable environment (heat, light, and power) for the equipment location as described in equipment specifications, and provide Motorola full, free, and safe access to the equipment so that Motorola may provide services. All sites shall be accessible by standard service vehicles. Submit timely changes in any information supplied in the CSP to the CSM. Provide site escorts, if required, in a timely manner. Provide Motorola with requirements necessary for access to secure facilities. In the event that Motorola agrees in writing to provide supplemental Annual Preventive Maintenance to third - party elements provided by Customer, the Customer agrees to obtain any third -party consents or licenses required to enable Motorola field service technician to access the sites to provide the service. 1.4.5.7 Preventative Maintenance Tasks The Preventive Maintenance service includes the tasks listed in this section. Tasks will be performed based on the level of service noted in Section 1.4.5.3: Inclusions. Inspect all Cables Inspect all cables and connections to external interfaces are secure. Mouse and Keyboard Verify operation of mouse and keyboard. Configuration File Verify each operator position has access to required configuration files. Console Operator Verify console operator position time is consistent across all operator positions. Position Time Screensaver Verify screensaver set as Customer prefers. Screen Performance Verify screen operational and is not suffering from dead pixels or image burn -in that prevent user operation. Touchscreen Verify touchscreen operation, if present. Cabling /Lights /Fans Visual inspection of all equipment cabling, lights, and fans Filters /Fans /Dust Clean all equipment filters and fans and remove dust. Monitor and Hard Confirm monitor and hard drive do not "sleep ". Drive DVD /CD Verify and clean DVD or CD drive. Time Verify console time is synchronized with NTP server Synchronization Anti -Virus Verify anti -virus is enabled and that definition files have been updated within two weeks of current date. Unplugged Testing Speakers Test all speakers for audio quality, volume, static, drop -outs, and excess hiss when turned up. Channel Audio in Verify selected channel audio in select speaker only. Speaker Revised Sep 3, 2022 DISPATCH SITE CHECKLIST — LEVEL I Footswitch Pedals Verify both footswitch pedals operational. Radio On -Air Light Verify radio on -air light comes on with TX (if applicable). Radio TX and RX Verify radio TX/RX from both headset jacks. Verify levels OK. Check volume controls for noise, static, or drop -outs. Speaker Mute Verify speaker mutes when muted. Telephone Operation Verify telephone operational through both headset jacks. Check volume controls for noise, static, or drop -outs. Audio Switches Verify audio switches to speaker when phone off -hook if interfaced to phones. Radio Takeover in Verify radio - takeover in headset mic when phone is off -hook, with mic switching to radio and Headset muting phone during push -to -talk. Other Phone Status Light Verify phone status light comes on when phone is off -hook (if applicable). Desk Microphone Confirm desk mic operation (if applicable). Operation Radio Instant Recall Verify radio IRR operational on Motorola dispatch (if applicable). Recorder (IRR) Operation Telephone IRR Verify telephone IRR operational on Motorola dispatch, if on radio computer. Operation Recording Verify operator position being recorded on long term logging recorder, if included in service agreement Computer . Computer Reboot Reboot operator position computer. Computer Confirm client computer is fully operational (if applicable). Operational Conventional Confirm all conventional resources are functional, with adequate audio levels and quality. Resources Secure Mode Confirm any secure talkgroups are operational in secure mode. Trunked Resources Confirm all trunked resources on screen are functioning by placing a call in both directions, at the Customer's discretion, and at a single operator position Backup Resources Confirm backup resources are operational. Recording - AIS Test Verify audio logging of trunked calls. Recording With Customer assistance, test operator position logging on recorder System Alarms Review alarm system on all logging equipment for errors Capture Diagnostics Perform recommended diagnostic tests based on equipment, and capture available diagnostic logs. Verify System Perform audit of software media on site. Verify that versions, KC numbers, and types match what software Physical is deployed to Customer server. media Revised Sep 3, 2022 Capture Diagnostics Perform recommended diagnostic tests based on equipment, and capture available diagnostic logs. Recall Audio Verify that radio and telephone audio can be recalled. Equipment Alarms Verify no warning or alarm indicators. Clean Fans and Equipment. Site Frequency Standard Check Basic Voice Call Check Trunking Control Channel Redundancy Trunking Site Controller Redundancy, ASTROV 25 Site Repeater only PM Optimization Workbook (See Section 1.4.5.8: Site Performance Evaluation Procedures for GTR tests) Use an antistatic vacuum to clean cooling pathways. Check LEDs for proper operation. Voice test each voice path, radio to radio. Roll control channel, test, and roll back. Roll site controllers with no dropped audio. Complete Base Station Evaluation tests - Frequency Error, Modulation Fidelity, Forward at Set Power, Reverse at Set Power, and Gen Level Desense no TX. Update station logs. Antenna Site Verify that the Antenna Site Registration sign is posted. Registration Sign Warning Sign - Tower Warning Sign - Gate 10 Rule Sign Outdoor Lighting Exterior of Building Fences / Gates Revised Sep 3, 2022 Verify that a warning sign is posted on the tower. Verify that a warning sign is posted at the compound gate entrance. Verify that a 10 rules sign is posted on the inside of the shelter door. Verify operation of outdoor lighting and photocell. Check exterior of building for damage and disrepair. Check fences and gates for damage and disrepair. Landscape / Access Check landscape and access road for accessibility. Road Verify fuel levels in backup generators, document date of last fuel delivered from fuel service Visual Inspection Interior Electrical Surge Check electrical surge protectors for alarms. Protectors Verify generator running and check ease or difficulty of start. Is generator "throttling" or running Emergency Lighting Verify emergency lighting operation. Indoor Lighting Verify indoor lighting. Equipment Visually inspect that all hardware, including equipment, cables, panels, batteries, and racks, is in Inspection acceptable physical condition for normal operation. Regulatory Check for site and station FCC licensing indicating regulatory compliance. Compliance Check wiring for insect and rodent damage. (License, ERP, Check each HVAC unit for cooling /heating. Frequency, Check operation. Deviation) Clean Fans and Use antistatic vacuum to clean cooling pathways. Equipment Visual inspection Check for damage, corrosion, physical connections, dirt and dust, and error indications. (condition, cabling) Visual Inspection Check panel housing for cracks, rust, and weathering. Check physical connections for corrosion, Rust Check structure for rust. Cross Members Revised Sep 3, 2022 Check for damaged or missing cross members. dirt and dust, or other abnormal conditions. Fuel Verify fuel levels in backup generators, document date of last fuel delivered from fuel service provider. Oil Check the oil dipstick for proper level. Note condition of oil. Verify operation (no Verify generator running and check ease or difficulty of start. Is generator "throttling" or running switchover) smooth? Any loud unusual noise? Document any concerns or abnormal conditions. Motorized Dampers Check operation Air Filter Check air filter and recommend replacement if required. Coils Check coils for dirt and straightness. Outdoor Unit Check that outdoor unit is unobstructed. Wiring Check wiring for insect and rodent damage. Cooling / Heating Check each HVAC unit for cooling /heating. Motorized Dampers Check operation. Rust Check structure for rust. Cross Members Revised Sep 3, 2022 Check for damaged or missing cross members. TOWER CHECKLIST — LEVEL I Safety Climb Check safety climb for damage. Ladder Verify that ladder system is secured to tower. Welds Check for cracks or damaged welds. Outdoor Test outdoor lighting and photocell. lighting /photocell Drainage Holes Check that drainage holes are clear of debris. Paint Check paint condition. Fumrl9 jYYJ Lights /Markers Verify all lights and markers are operational. Day /Night Mode Verify day and night mode operation. Power Cabling Verify that power cables are secured to tower. Antennas and Lines Antennas Visually inspect antennas for physical damage from ground using binoculars. Transmission Lines Verify that all transmission lines are secure on the tower. Grounding- Structure Grounds Inspect grounding for damage or corrosion wires Tower Guys Visually inspect guy wires for fraying, loss of tension, or loss of connection. Guy Wire Hardware Check hardware for rust. eA o e a Tower Base Check for chips or cracks. 1.4.5.8 Site Performance Evaluation Procedures The Preventive Maintenance service includes the site performance evaluation procedures listed in this section. Transmit Antenna Data Receive Antenna System Data Tower Top Amplifier Data Base Radio Transmitter Tests Base Radio Receiver Tests Base Radio Transmit RFDS Tests Receive RFDS Tests with TTA (if applicable) Receive RFDS Tests without TTA (if applicable) Revised Sep 3, 2022 Base Radio TDMA Transmitter Tests Base Radio TDMA Receiver Tests TDMA Transmit RFDS Tests TDMA Receive RFDS Tests with 432 Diversity TTA TDMA Receive RFDS Tests with 2 Independent TTA's (if applicable) TDMA Receive RFDS Tests without TTA (if applicable) Revised Sep 3, 2022 TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council Alexa Beemer, AICP, Planning Manager Final Plat -Twill Johnson Ranch September 15, 2023 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for Twill Johnson Ranch. The subject property is located at the northwestern corner of the intersection of East 101 :r Street North and North 129th East Avenue. SUBJECT PROPERTY /PROJECT DATA: Property Size 22.55 acres +/- Current Zoning Residential Multi - Family (RM) Present Use Vacant Proposed Use Multiplexes Lots /Blocks 1 Lot /1 Block Land Use Master Plan Transitional Within PUD? Yes; OPUD 23 -01 Within Overlay District? No Water Provider Washington County Rural Water District #3 Applicable Paybacks Assessed at Platting) Ranch Creek Sewer Service Assessment Area ($610:33 per acre) Storm Siren Fee 50.00 per acre ANALYSIS: • The subject property was annexed into Owasso City Limits with Ordinance 559 in 1997, and rezoned to RM and placed within a Planned Unit Development (PUD) overlay in 2023 with Ordinance 1204. • This is a one (1) lot, one (1) block combined final plat for a multifamily residential development. Said development will be comprised of a mix attached and detached structures, for a total of two hundred and twenty -four (224) dwelling units. • The proposed lot as depicted on the plat meets the bulk and area requirements outlined in both the Owasso Zoning Code for RM -zoned properties, as well as within the OPUD 23 -01 document. • The plat depicts two (2) points of access off of North 129th East Avenue, which will be separated from adjacent driveways an adequate distance in order to meet all applicable separation requirements found within the Owasso Zoning Code. o The applicant intends for one (1) point of access to align with East 103rd Street North, across the street from this subject property. • Perimeter and interior utility easements are provided as required that will allow utility companies adequate access to serve the development. • Right -of -way along North 129th East Avenue is dedicated by this plat in order to accommodate future roadway widening. Final Plat- Twill Johnson Ranch Page 2 • There is a stormwater detention easement depicted on the plat, located in the southwestern corner to handle the stormwater generated from the development. • There are no Reserve Areas depicted on this proposed plat. • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Washington County Rural Water District #3 will provide water services to the property. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements as well as any requirements applied to the subject property in OPUD 23 -01. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction Commercial Shopping Transitional / North (CS) / Residential Estate Residential Residential Tulsa County RE South Commercial Shopping Medical Offices Transitional City of Owasso CS / Office O East Residential Estate (RE) Residential Commercial Tulsa County West Residential Estate (RE) Residential Residential Tulsa County PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval of this item at their regular meeting on September 11, 2023. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat meets all of the legal requirements for approval. As such, staff recommends approval of the final plat for Twill Johnson Ranch. ATTACHMENTS: Aerial Map Final Plat -Twill Johnson Ranch Aerial Pam Preliminary/Final Plat - Twill Johnson Ranch Final Plat Twill Johnson Ranch FINAL PLAT TWILL JOHNSON RANCH DEED OF DEDICATION AND RESTRICTIVE COVENANTS FINAL PLAT TWILL JOHNSON RANCH DEED OF DEDICATION AND RESTRICTIVE COVENANTS rvi.wow,<w is wmoc.a.�..wromuw..mE.o. rvi.araA..ow � w TALM,w �ry wixnMUc 4 uimxlmv.'vnNS L au�¢vrru�_ Q cenrc.,icxc,eMacvx 8 ,— m.aa.wi�m,ww�m.rv.�w�.rorv, i b TO: The Honorable Mayor and City Council FROM: Wendy Kromer, City Planner SUBJECT: Final Plat -The Reserve at Owasso DATE: September 15, 2023 BACKGROUND: The Community Development Department received an application for review and approval of a Final Plat for The Reserve at Owasso, a proposed multi -use development located at the northwestern corner of the intersection of East 106th Street North and North 145th East Avenue. SUBJECT PROPERTY /PROJECT DATA: Property Size 51.44 acres +/- Land Use Master Plan Commercial Current Zoning Commercial Shopping (CS), Office (0), and Residential Multi-Family (RM Proposed Use Multi -Use - Commercial & Residential Proposed Lots /Blocks 13 Lots, 2 Blocks Within a Planned Unit Development PUD ? Yes; OPUD 23 -02 Within an Overlay District? Yes; US -169 Overlay District Water Provider Washington County Rural Water District #3 Streets N/A Applicable Paybacks /Fees (Assessed at platting) Storm Siren Fee ($50.00 per acre) Elm Creek Extended Sanitary Sewer Relief Area 1,580.00 eracre ANALYSIS: • The Preliminary Plat for this property was approved by the Owasso Planning Commission in June of 2023. • Lot 12, Block 2 is intended to accommodate a proposed multi - family development with a maximum of four hundred and forty -two (442) dwelling units (per the approved OPUD 23 -02 document). • As this lot is approximately 23.48 acres in size, this yields a gross density of approximately 18.82 dwelling units per acre (DU /AC). • The proposed Lot 12, Block 2, as depicted on this Plat, meets the bulk and area requirements stipulated in the Owasso Zoning Code for RM -zoned property and the OPUD 23-02 document. • All other lots depicted on the proposed Final Plat are being platted in order to accommodate a mix of future commercial and office uses. o These proposed lots all meet the bulk and area requirements stipulated in the Owasso Zoning Code for CS- and O -zoned property and the OPUD 23 -02 document. • Detention will be provided for via Reserve Area A for Lots 1 -12, Block 2. This reserve is located southeast of the main portion of Lot 12, Block 2. o Lot 1, Block 1 will have to provide its own onsite detention, separate from Reserve Area A. • Perimeter and interior utility easements are shown on the plat allowing utility companies adequate access to service the subdivision. Final Plat- The Reserve at Owasso Page 2 • Eight (8) points of access are depicted on the plat face- • Lot I Block 1 has one point of access proposed off of North 137th East Avenue. • Lots 1 -3 and 12, Block 2 have two proposed points of access off of North 137th East Avenue. • Lots 3 -10 and 12, Block 2 have four proposed points of access off of East 106th Street North. • Lots 10 and 11, Block 2 have one proposed point of access off of North 145th East Avenue. • All adjourning lots will have lot to lot access through mutual access easements with the exception of one (1) of the proposed entrances along East 106th Street North, which will instead function as an exclusive drive for the proposed apartment complex contained within Lot 12, Block 2. • All points of access meet the separation requirements for driveways outlined in the Owasso Zoning Code. • The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property. Washington County Rural Water District #3 will provide water services. • Any development that occurs on the subject property shall adhere to all development, Zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Office (0) / Public Educational Public & City of Owasso Facilities PF Institution Institutional Commercial Shopping Commercial / South (CS) / Residential Single Religious Commercial / City of Owasso Family (RS -3) / Residential Institution / Transitional Multifamily RM ) Apartments Residential Neighborhood East Mixed (RNX) / Commercial Vacant Commercial City of Owasso General CG West Agriculture (AG) Highway N/A ODOT PLANNING COMMISSION: The Owasso Planning Commission voted 3-0 to recommend approval of this item at their regular meeting on September 11, 2023. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat meets all of the legal requirements for approval. As such, staff recommends approval of the final plat for The Reserve at Owasso. ATTACHMENTS: Aerial Map Final Plat - The Reserve at Owasso Final Plat- The Reserve at Owasso Aerial Map oem pomp n�nuoocaawnon oeemaremem�xaxrs RII O4 wrti�e,Pmrm o�ixvwm W awen�b�N�a�RVxM /vw mwn�da.sav M%'Cr.vm+wy.wvgadmMaa. ®etl HIlellam.s u'p w. w.utlum A.mux�w.wuaaaw �pv¢S.�amlrxF�IO. �a �µWm�n�u� n.ee� � nxay'new.aua�dau+iawryx�s�a m n wra�auy�pr.w..dau.I:.nx�N nn6tl¢wm°""°� � "' WmtlVw nx�dwrer.wuM�v�eaasw.�Mm.(xml.M1 ur a'wiu� Mw O�emu�x: ji��R[+m�e� WM Irefapa w�imr'�, udi /v nip• edyawlS recxv.Vw'gvypmmxyasgm.agea wW aµ nmxw'xa[aa.ppmw�a w..dpmvmn�IS •�cn v.wmnam Iw'dsen ul avasswuvnL .e.aY nvO V eN)wN MSe.nwmlal /.xaut NMY, nw m.rv.maumn�m masexxq wuywMV v �N�a.ex..w 'u�vdmmml� uw�rwmw�m .eN aas+ximN.., aa.wxoa,aao-�m IawaxQ� ANAL PLAT of THE RESERVE AT OWASSO A Subdivkbn of the Southeast Quarter (SE14), Section Nine (9), Township Twenty-One (11) AbrM Range Fourteen (14) East of the Indian Meridian, TULSA County, Oklahoma nxmsore Emma ; u SllPVF'ON56AnRG1E �m.asamepm� nwrawrvmsn `n4�m.�wdmuaw Naa nm..m.w....n asui. wa.wm novcaxa a ocoranox ary owacn Axe rcx �dawd a�m.dawa.mewsdee.�o...x�.e_mw,l :a. x.w.mamm.bamadtl......_ xw. ma.. r� GGLOENI LANK 9NRVEYINR' • �� mix.,'m.w,.l.a, xe ra.uure w.a wresRVSxasRxaw. n.>ms slxar a: THE RESERVE AT OWASSO LAND SURVEYINR TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Ordinance 1213, Rezoning OZ 23 -06 - Winkley Homes DATE: September 15, 2023 BACKGROUND: The Community Development Department received a request for the rezoning of property located west of the North Mingo Road and East 102nd Street North intersection. SUBJECT PROPERTY /PROJECT DATA: Property Size 2.22 acres +/- Current Zoning _.Agriculture AG Proposed Zoning Residential Estate RE Present Use Vacant Land Use Master Plan Residential Within PUD? No Within Overlay District? No Water Provider City of Owasso Sewer Provider City of Owasso ANALYSIS: • The applicant desires to rezone the subject property to Residential Estate (RE), in order to accommodate future construction of single - family residences. • The GrOwasso 2035 Land Use Master Plan identifies the subject property for future residential uses. o Considering the above, assigning the subject property a zoning designation of RE would be in accordance with the vision of the GrOwasso 2035 Land Use Master Plan for the subject property. • Per the Owasso Zoning Code, the minimum lot width required for RE -zoned properties is one hundred and fifty feet (150') and the subject property is approximately two hundred and ninety -six feet (296') wide and therefore this property conforms to the bulk and area standards in the Owasso Zoning Code. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the subject property. • Any future development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. Page 2 OZ 23 -06 SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Agriculture (AG) Vacant Residential City of Owasso South Agriculture (AG) Vacant Residential City of Owasso East Residential Single- Family RS -3 Residential Residential City of Owasso West Agriculture (AG) FVacant/Railroad Residential Tulsa County PLANNING COMMISSION: The Owasso Planning Commission voted 3-0 to recommend approval of this item at their regular meeting on September 11, 2023. RECOMMENDATION: In developing a recommendation, staff evaluated Oklahoma State Statute, Title 11, Chapter 1, Part 1, Article XXI, Section 21 -101. Following this evaluation, staff concluded that the subject rezoning request meets all of the legal requirements for approval. Staff recommends adoption of Ordinance 1213, approving rezoning request OZ 23 -06, rezoning the subject property from Agriculture (AG) to Residential Estate (RE). ATTACHMENTS: Ordinance 1213 Zoning Map GrOwasso 2035 Land Use Master Plan Map Rezoning Survey Exhibit CITY OF OWASSO, OKLAHOMA ORDINANCE 1213 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 23 -06 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for rezoning of the property generally located west of the North Mingo Road and East 102nd Street North intersection, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the rezoning of the property referenced in Application OZ 23 -06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land described as generally located west of the North Mingo Road and East 102nd Street North intersection in Owasso, Oklahoma; said tract more particularly described as follows: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER S88°30'10 "W FOR 50 FEET TO A POINT ON THE WEST RIGHT-OF-WAY OF NORTH 97TH EAST AVENUE ALSO KNOWN AS MINGO ROAD; THENCE S0°57'37 "E ALONG SAID RIGHT -OF -WAY FOR 147.77 FEET TO SOUTHEAST CORNER LOT 3. THENCE N60°36'52 "W FOR 473.19 FEET TO A POINT ON THE EAST RIGHT -OF -WAY OF AT&SF RAILROAD; THENCE N14°16'13 "E ALONG SAID RIGHT -OF -WAY FOR 160.85 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID RAILROAD RIGHT -WAY N14°16'13 "E FOR 307.25 FEET; THENCE N89°02'52 "E FOR 285.46 FEET TO A POINT ON SAID STREET RIGHT-OF -WAY; THENCE S0°57'07 "E ALONG SAID RIGHT-OF-WAY FOR 296.45 FEET; THENCE S89°02'38 "W FOR 366.14 FEET TO THE POINT OF BEGINNING The same is hereby rezoned from Agriculture (AG) to Residential Estate (RE). SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Ordinance 1213 Page 1 of 3 SECTION 5. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND ADOPTED this 19th day of September, 2023 Alvin Fruga, Vice Mayor Attest: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1213 Page 2 of 3 OZ 23-03 N Miles OZ 23 -06 `` 0 0.03 0.06 0.13 ass 0.25 Surrounding Zoning Subject Tract /`` Land Use Categones Parks /Recreation Public /Institutional Residential Transitional Neighborhood Mixed Redbud District Neighborhood Commercial Commercial Industrial /Regional Employment GrOwasso 2035 Land Use Master Plan Survey Exhibit TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Ordinance 1214(OPUD 23 -05) - Morey Apartments DATE: September 15, 2023 BACKGROUND: The Community Development Department received a Planned Unit Development (PUD) application (OPUD 23 -05) for the Morey Apartments, a proposed multifamily development consisting of duplex apartment buildings, located west of North 125th East Avenue and south of East 86th Street North. SUBJECT PROPERTY /PROJECT DATA: Property Size 1.42 acres +/- Current Zoning Residential Multifamily (RM) Present Use Vacant Land Use Master Plan Transitional Within PUD? No Within Overlay District? No Water Provider I City of Owasso Applicable Paybacks Assessed at Platting) N/A (already platted) CONCEPT OF A PUD: • A PUD is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. • For example, PUDs often allow developers to place different zonings and land uses in close proximity to each other. • Developers may also have more flexibility in certain aspects of development, such as building setback requirements and building height limitations, which can be more restrictive in standard zoning districts. A PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, the Owasso Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council. PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. GROWASSO 2035 LAND USE MASTER PLAN CONSISTENCY: • The GrOwasso 2035 Land Use Master Plan is a document that acts as a moderately flexible tool for evaluating development proposals. The GrOwasso 2035 Land Use Master Plan identifies the property as Transitional which represents a transitional zone from single family residential development to non - residential development. This district encourages attached housing types such as duplexes, so the proposed development is in keeping with the uses called out for this location. OPUD 23 -05 Page 2 ANALYSIS: The conceptual development plan submitted for OPUD 23 -05 states that the applicant intends to construct four (4) duplex apartment buildings, for a total of eight (8) dwelling units. • The development of the four (4) buildings would occur in two phases, with Phase 1 consisting of the southern -most building. • If approved, the PUD document would prescribe a gross density of 5.63 dwelling units per acre. • Per Section 4.4.4 of the Owasso Zoning Code, a PUD overlay is required for all multi - family developments within Residential Multi- family (RM) zoning districts. o As such, the applicant is seeking approval of OPUD 23 -05 to allow for a duplex development within a RM zoning district. • The conceptual site plan depicts the property being accessed on the south end via a thirty - five foot (35') mutual access easement (MAE) from North 125th East Avenue. • The applicant is working on acquiring an additional MAE on the north side of the property for Emergency and Service vehicles. If this MAE is not filed by the time that Phase 2 is being constructed, the applicant will instead put in a hammerhead turnaround at the north end of the property to allow those vehicles space to turn around. • All portions of the subject property are currently platted under the Elm Creek Condominiums subdivision (Plat #4313), but will be required to be replotted for any future further subdivision of the property. • A screening fence will be required to be located adjacent to any single - family uses, in order to adequately screen the subject property from said residential uses. o This required screening fence is shown on the conceptual site plan within the OPUD 23 -05 document, abutting the residential single - family subdivision to the south - Elm Creek Estates First Addition. • The conceptual site plan shows parking being accommodated for the buildings with individual driveways to each dwelling unit. o A fully detailed landscape plan will be required to be submitted for City staff approval at the time of site plan review for the development. All landscaping will be required to meet the requirements identified in the Owasso Zoning Code. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the subject property. • Pending rezoning of the property, the applicant will need to submit site plans for the development on the property. o Any development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Multifamily (RM) Multiplexes Transitional City of Owasso South Residential Single Family (RS -3) Residential Residential City of Owasso East Residential Multifamily (RM) Multiplexes Transitional City of Owasso West Residential Multifamily (RM) Assisted Living Center Transitional City of Owasso OPUD 23 -05 Page 3 PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval of this item at their regular meeting on September 11, 2023. RECOMMENDATION: In developing a recommendation, staff evaluated the PUD's ability to accomplish the following, as described in Section 9.1.2 of the Owasso Zoning Code: • Maintain and enhance the quality of life in Owasso; • Provide opportunities for urban infill; • Maintain and promote a sense of community; • Encourage development that otherwise could not occur on the site; • Preserve and provide meaningful open space; • Promote connectivity and compatibility with surrounding development; • Inspire unique and thoughtful development; • Support the development of strong neighborhoods; • Provide amenities beyond conventional development; and • Preserve the physical characteristics of the land. Following this evaluation, staff concluded that the subject PUD meets all legal requirements for approval. As such, staff recommends adoption of Ordinance 1214, Planned Unit Development proposal OPUD 23 -05. ATTACHMENTS: Ordinance 1214 Zoning Map GrOwasso 2035 Land Use Master Plan Map OPUD 23 -05 Document CITY OF OWASSO, OKLAHOMA ORDINANCE 1214 AN ORDINANCE APPROVING A PLANNED UNIT DEVELOPMENT AS REFERENCED IN APPLICATION OPUD 23 -05 AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WHEREAS, public hearings have been held regarding the request for a planned unit development on the property described below; and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested planned unit development application OPUD 23 -05. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: SECTION 1. A tract of land generally located west of North 125th East Avenue and south of East 86th Street North, more particularly described as follows: PART OF LOT ONE (1), BLOCK TWO (2), ELM CREEK CONDOMINIUMS AMENDED, A SUBDIVISION IN THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID LOT ONE (1), THENCE N 00° 55' 02" E A DISTANCE OF 446 FEET; THENCE S 89° 55' 02" W A DISTANCE OF 139.11 FEET; THENCE SOUTH PARALLEL TO THE EAST LINE OF LOT ONE (1), A DISTANCE OF 446 FEET; THENCE EAST 139.11 FEET ALONG THE SOUTH LINE OF LOT ONE (1) TO THE POINT OF BEGINNING is hereby placed within the OPUD 23 -05 overlay. The Site Development Plan and Statement of Intent outlined in the OPUD 23 -05 document shall be followed for any development of the described property. SECTION 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Ordinance 1214 Page 1 of 3 SECTION 5. There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map. PASSED AND ADOPTED this 19th day of September, 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1214 Page 2 of 3 Note: G overlays may not precisely y ali align with physical features on the ground, Tract OPUD 23-05 Aerial Photo Date: 2023 Feet Surrounding Zoning Miles OPUD 23 -05 Land Use Categories Parks /Recreation Public/Institutional Residential Transitional Neighborhood Mixed Redbud District Industrial /Regional Employment US -169 Overlay GrOwasso 2035 Land Use Master Plan OPUD 23-05 The Morey Apartments PLANNED UNIT DEVELOPMENT City of Owasso, Oklahoma A planned unit development consisting of designated Residential areas in the City of Owasso, Tulsa County, Oklahoma. Planned Unit Development #232305 Location: The property located in the NW/4 of the NE/4 of Section 29, Township 21 North, Range 14 East, Tulsa County, Owasso, Oklahoma. Specially, the property is located east of North 125th East Avenue. Date Prepared: August 31, 2023 Owner WARDCO, Inc. Jimmie Ward 9666 E Sycamore St. Claremore, OK 74017 P: (918) 906 -6960 E: wardcomoanyOgmail.com Engineer Gridline Engineering David Henke, PE, CFM 29204 E 7011 St. S Broken Arrow, Oklahoma P: (314) 435 -6302 E: dovid(@gridlineengineering.com Surveyor Precision Surveying Services Colt Larimore 9666 E Sycamore St. Claremore, OK 74017 P: (918) 269 -7815 E: ic@grecisionsurveving.net TABLE OF CONTENTS Development Concept Statistical Summary Development Areas Development Standards Access and Circulation Landscape Signage Platting Requirements Appendix Maps: Existing Conditions Plan Hydrology Analysis Plan e. Soil Analysis Zoning Map Legal Descriptions Conceptual Site Layout Conceptual Landscape Plan Survey The Morey Apartments— Planned Unit Development Owasso, Oklahoma 2 2 2 3 5 5 5 6 8 9 10 11 12 13 14 15 Page I 1 DEVELOPMENT CONCEPT The Morey Apartments is a proposed Planned Unit Development (PUD) consisting of 1.42 acres in Owasso, Oklahoma. The property is located 895 feet south of intersection of E. 86th St. N. and N. 125th E. Ave. Further described below: Part of Lot One (1), Block Two (2), Elm Creek Condominiums Amended, a Subdivision in the City of Owasso, Tulsa County, Oklahoma, according to the recorded plat thereof, more particularly described as follows: Beginning at the Southeast corner of said Lot One (1), thence N 00° 55' 02 "E a distance of 446 feet thence S 89° 55' 02" E a distance of 139.11 feet; thence South parallel to the East Line of Lot One (1), a distance of 446 feet; thence East 139.11 feet along the south line of Lot One (1) to the Point of Beginning. The site is generally characterized by relatively flat terrain sloping northeast to southwest. There is currently no floodplain located onsite according to the FEMA Floodplain Maps. The site will be control with localized drainage structures to control the storm water onsite in the post developed conditions. Soil types found on -site are typical for the area and create no unusual development problems that are not commonly encountered in most other area developments. Overall, this site has excellent development possibilities due to its gentle terrain. The subject property is presently zoned RM located in the city limits of the City of Owasso which currently follows the land uses set forth by the City of Owasso's Zoning Code. The Morey Apartments will feature Duplex Apartments Buildings within the lotted area described above. These apartment buildings will be spaced throughout the site appropriately, maximizing green space and parking. The development is consistent with the surrounding properties, with apartment buildings located in adjoining properties to the north and east of the subject site. This PUD will help the subject property be feasible for this development allowing for densities but protecting the neighborhood feel within the area. Development will be done in phases, with Phase 1 starting as soon as possible and other phases strategically timed after the completion of Phase 1. The PUD will expire within five years if no development has occurred after its approval STATISICAL SUMMARY Total Planned Unit Development Area: Maximum Dwelling per Acre: The Morey Apartments — Planned Unit Development Owasso, Oklahoma 62,043 Square Feet ± 1.42 gross acres 8 units / 1.42 ac = 5.6 units / ac Page 12 DEVELOPMENT AREAS Residential Multi - Family (RM) The RM (Residential Multi - Family) district is designed to permit the development and preservation of multi - family dwelling types, such as apartments, garden apartments, and townhouses, in suitable environments in a variety of densities to offer alternative housing types for individuals and families. Total Area: ± 1.42 gross acres Maximum Number of Units: 8 Units DEVELOPMENT STANDARDS Residential Multi - Family (RM): Permitted Uses: o All uses allowed within this PUD •3 Minimum Internal Landscape Open Space 20% of net area 0.28 acres ❖ Minimum Building Setbacks Per Current Zoning ❖ Parking Ratio 2 spaces per unit, (Parking in the driveways to meet requirement) ❖ Building Height <35 -ft ❖ Screening and Buffering o Areas abutting developments outside of this PUD that are zoned Residential will require some type of screening barrier between the properties. Berms in combination with vegetation are encouraged, but fencing is allowed to achieve the desired result. Fences The Morey Apartments— Planned Unit Development Page 13 Owasso, Oklahoma shall consist of a wood, concrete, decorate metal, and /or masonry materials to match the building's architectural look. Chain link fencing of any kind is not allowed. o Screening for Building Systems Areas • Must consist of a wood, concrete, decorate metal, and /or masonry materials to match the building's architectural look o Fence screening is not required or recommended with in the inner boundaries of this PUD area. o A Privacy Fence will be required adjacent to all single - family uses. • Architectural: Design shall evoke a modern architectural and landscape expression while providing users with a variety of activities and opportunities. The geometry, composition, and final articulation is to be based on a simple elegance of architectural details and style, but with the utilization of a limited number of textures and material palettes. The overall goal is to balance the use of buildings, paths, and parking areas with natural landscaping and water features in an ecological and natural systems sensitivity while providing users with an environment that provides the best design principles of simplicity, balance, unity, scale, variety, and convenience. The Morey Apartments — Planned Unit Development Owasso, Oklahoma Page 14 GENERAL PROVISIONS AND DEVELOPMENT STANDARDS Access and Circulation: The site off of N. 1251h E. Ave. through a 35 -foot mutual access easement that is located on the south side of Lot Two (2) of the Elm Creek Condominiums Amended Subdivision. Access for the Apartments will be utilizing the existing access easement on the south and constructing an interior street to the north for the apartments to connect too. Landscape: The Landscaping concept is intended to achieve unity throughout the PUD as well as provide an attractive view of the project from surrounding streets and neighborhoods. To achieve continuity throughout the PUD, reference Chapter 10 and 19 of the City of Owasso Zoning Code. Prior to the issuance of an occupancy permit for a development area, plant materials and any required screening fences shall be installed in conformity with a detailed landscape plan which will have been submitted to and approved by the City of Owasso. ❖ Signage: All Signage reviewed via a separate sign permit, in accordance with Chapter 18 of Owasso Zoning Code. ❖ Amenities: Amenities for the PUD shall comply with Section 9.2.12 of the Owasso's Zoning Code. The proposed amenities included are horseshoe pits and a picnic table. The Morey Apartments— Planned Unit Development Page 15 Owasso, Oklahoma APPENDIX INDEX: APPENDIX EXISTING CONDITIONS APPENDIX HYDROLOGY ANALYSIS APPENDIX C SOIL ANALYSIS (PROVIDED BY USGS SOIL SURVEY) APPENDIX D ZONING MAP APPENDIX E LEGAL DESCRIPTIONS APPENDIX F CONCEPTUAL SITE LAYOUT APPENDIX G CONCEPTUAL LANDSCAPE PLAN APPENDIX H SURVEY The Morey Apartments- Planned Unit Development page 16 Owasso, Oklahoma APPENDIX A - EXISTING CONDITIONS The Morey Apartments — Planned Unit Development Page 17 Owasso, Oklahoma APPENDIX B - HYDROLOGY ANALYSIS The Morey Apartments - Planned Unit Development Page 18 Owasso, Oklahoma APPENDIX C - SOIL ANALYSIS The Morey Apartments— Planned Unit Development Page 19 Owasso, Oklahoma APPENDIX D - ZONING MAP The Morey Apartments— Planned Unit Development Page 110 Owasso, Oklahoma EXISTING ZONING MAP PROPOSED ZONING MAP APPENDIX E - LEGAL DESCRIPTIONS RM ZONING AREA — LEGAL DESCRIPTION Part of Lot One (1), Block Two (2), Elm Creek Condominiums Amended, a Subdivision in the City of Owasso, Tulsa County, Oklahoma, according to the recorded plat thereof, more particularly described as follows: Beginning at the Southeast corner of said Lot One (1), thence N 00°55'02" E a distance of 446 feet; thence S 89°55'02" E a distance of 139.11 feet, thence South parallel to the East Line of Lot One (1), a distance of 446 feet; thence East 139.11 feet along the south line of Lot One (1) to the Point of Beginning. The Morey Apartments — Planned Unit Development Page 1 11 Owasso, Oklahoma APPENDIX F - CONCEPTUAL SITE LAYOUT The Morey Apartments —Planned Unit Development Page 112 Owasso, Oklahoma APPENDIX G - CONCEPTUAL LANDSCAPE PLAN The Morey Apartments — Planned Unit Development Page 1 13 Owasso, Oklahoma APPENDIX H - SURVEY The Morey Apartments —Planned Unit Development Page 1 14 Owasso, Oklahoma BOUNDARY & TOPOGRAPHIC SURVEY OF A PART OF LOT 1 IN BLOCK 2 ELM CREEK CONDOMININIUMS AMENDED TULSA COUNTY, OKLAHOMA TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Budget Amendment - Transportation Tax Fund DATE: September 15, 2023 BACKGROUND: The City of Owasso Fiscal Year 2023 -2024 Adopted Budget was built on the assumption that the 55/100ths Vision Recapture Sales Tax would expire on December 31, 2023. As a result, only a partial year of sales tax collections was included in the budget. Following voter approval to make the 55 /100mt Sales Tax permanent, a budget amendment is required to expend the sales tax collections. City of Owasso Ordinance 1209 dedicates 55 /100ths of sales tax collections beginning after December 31, 2023, to all transportation projects. Based on City of Owasso Ordinance 1068, 55 /1001hs of sales tax collections from January 1, 2017, to December 31, 2023, are to be dedicated to street improvements on East 96th Street North from approximately North 119th East Avenue to North 1291h East Avenue and street improvements on East 116th Street North from approximately US Highway 169 to Mingo Road, until the projects are fully funded. Because these projects are not yet fully funded, after December 31, 2023, 55/100th: of delinquent sales tax collections received for the period of January 1, 2017, to December 31, 2023, will still be dedicated to projects in the area referenced in Ordinance 1068. In order to properly account for the portion of delinquent sales tax collections, a new fund, the Transportation Tax Fund, has been created for the 55/100th: sales tax collections beginning January 1, 2024. RECOMMENDATION: Staff recommends approval of a budget amendment in the Transportation Tax Fund, increasing the estimated revenues and the appropriation for expenditures by $1,500,000.00. TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2023 -17 DATE: September 15, 2023 BACKGROUND: Through a review of the rates and fees charged by Utility Billing and Public Works, staff has identified fees that could be adjusted due to an increase in the actual cost of providing the service. These fees were discussed at the September Worksession meeting. Resolution 2023 -17 would approve fee changes for of the following utility services: • Increase the deposit for a hydrant meter from $1,000.00 to $1,800.00 • Increase the water connection fee for a 1" meter from $1,000.00 to $1,500.00 • Increase the water connection fee for a 1 ''/2" meter from $2,100.00 to $3,400.00 • Increase the water connection fee for a 2" meter from $2,600.00 to $4,200.00 All of the proposed fee changes are related to the increase in cost of materials and the increase in cost to provide the service. RECOMMENDATION: Staff recommends approval of Resolution 2023 -17, establishing fees for various utility services and amending the Master Rate and Fee Schedule. ATTACHMENT: Resolution 2023 -17 CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -17 A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING FEES FOR UTILITY SERVICES AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, The City Council of the City of Owasso desires to establish the following fee schedules for the provision of various utility services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, THAT: SECTION ONE: In accordance with the authority established by Part 17, Chapter 1 of the City of Owasso, Code of Ordinances, the following charges by the City for metered fire hydrant usage and the provision of water service shall be as follows: Hydrant Meter Deposit Maximum 6 months $1,800.00 Water Connection Size Per connection 5/8" - 3/4" Meter $800.00 1" Meter $1,500.00 1 1/2" Meter $3,400.00 2" Meter $4,200.00 3" Meter $2,800.00 SECTION TWO: From and after the effective date of this Resolution, the City's Comprehensive Master Rate and Fee Schedule is hereby amended to include the aforementioned fee schedule. SECTION THREE: The fees established pursuant to this Resolution shall become effective on November 1, 2023. PASSED AND APPROVED this 19th day of September 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Surplus and Authorize Disposal of Material DATE: September 15, 2023 BACKGROUND: In 2020, the City of Owasso completed construction of a project to create wetlands, a wet pond, stream restoration channel and a regional detention pond at the North Owasso Sports Park. Approximately 200,000 cubic yards of soil had to be disposed by either requiring and paying the contractor to dispose of the material (a cost between $1 -2 million) at the time or place it on the newly purchased Owasso Public Works Facility (OPWF) at East 116th Street North /North Mingo Road. Staff chose to dispose of the material at the new OPWF site to save cost. During the design of the new OPWF, architects determined that the City has an excessive amount of material. As a result, the architect is recommending the material be moved to either another part of the site or completely cffsite (or combination thereof). The cost for the relocation will be approximately $2,0000,000 based on the estimates provided by a local contractor. Staff proposes to surplus the material. The material that was considered an asset has now become a liability. If approved, staff intends to make the material available to the public with the goal to have the required material removed from the site by Spring 2024. RECOMMENDATION: Staff recommends declaring excess earthen material at the Owasso Public Works Facility site as surplus to the needs of the City and authorizing disposal of such material. ATTACHMENT: Exhibit Surplus Earthen Material TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Agreement to Provide LIDAR Services for the City of Owasso DATE: September 15, 2023 BACKGROUND: The City of Owasso has used topographic maps for planning and designing small projects for many years. The last set of topographic maps specifically prepared for the City of Owasso was in the late 1990s. The maps were flown by Aerial Data Service, Inc (ADS), Tulsa, Oklahoma. These maps were used to prepare the 2005 Master Drainage Plan (MDP) and have also been used to plan many sewer line and water line projects, development projects since then. Since the 1999 maps are outdated, staff uses information from the Indian Nations Council of Governments (INCOG) and the State of Oklahoma archives. The data is good for planning small projects, but not detailed enough for designing small plan sets. These maps were used to update the Blackjack Creek basin on the MDP in 2022 -23. However, several errors in the data were found due to the lack of detail in the Owasso area and staff had to physically resurvey areas to make the data match. The newest technology of LIDAR (light detection and ranging) has the capability to provide better quality information. Recent projects on Main Street Widening from Broadway to North l 1th Street were flown with LIDAR to obtain 80% of the needed survey (property information and underground utility location still need to be determined with ground surveys). The initial planning of the 70 -acre Owasso Public Works Facility property used LIDAR technology to determine drainage information and floodplain planning. The upcoming Trail Project as part of the 55 /1 00th projects, the Hale Acres drainage study, the Rayola Detention Pond Project, and other future projects would benefit having this data. Also, future projects to update the remaining drainage basins for the MDP will require new topography to accomplish the tasks. Staff visited with ADS in January 2023 about providing LIDAR for the entire City of Owasso fence - line, which covers all of the drainage basins in Owasso plus outside areas for future planning. SELECTION PROCESS: The City of Owasso has used Aerial Data Service (ADS) to fly projects like these in the past. However, LIDAR has been used on a limited basis in Owasso. The technology is not new but the extensive work and equipment to provide LIDAR at this scale requires a specialized company. Companies like Meshek and Associates and Keystone Surveying can obtain LIDAR with a drone to provide accurate information for small projects, but to cover the entire City of Owasso a company like ADS is needed. Their local plane will be used to fly the project, local surveyors will set the ground control and the product will be developed locally. LIDAR Page 2 AGREEMENT /SCOPE OF WORK: Following is the scope of work for this project: • Surveyors will set ground control around the perimeter and inside the flight area. • A manned aircraft will fly paths across the area in a grid system. • LIDAR will be acquired at approximately 8 points per square meter average density. The lidar data will be controlled using an onboard ABGPS (Airborne Global Positioning System) receiver to measure XYZ and a POS (position orientation system) to measure inertial measurement units (IMU). • The data will be post - processed and reviewed to confirm complete data acquisition coverage. Any seams, holes, or other unwanted artifacts will be quickly identified to assess the need for any re- flights. • IMU data will be processed and checked for gyro bias, systematic errors and positional errors. The "Jas" data will be projected to the required coordinate system. Simultaneously, the elevations will be transformed from ellipsoidal to orthometric heights by applying the prescribed geoid model and all data will be georeferenced to the appropriate coordinate system. • LIDAR data will be classified to "bare earth" to form a digital elevation model (DEM). • The "bare earth" LIDAR data will be hydro - flattened; supplemented with break lines for water features (edge of lakes, ponds, streams and rivers) to further refine the lidar data. Two -foot contours will be generated and provided from the hydro - flattened lidar. • Digital data will be delivered in TIF /TFW format for rectified insertion into AutoCAD and Arcview. • Mapping will be broken up into sections instead of one large map so our current desk -top computers can use the information without replacing them. • Coverage area will include the drainage basins that impact the Ranch Creek, Elm Creek, Tributary 5A of Bird Creek (middle of Owasso) and Blackjack Creek. Therefore, Harvard Avenue will be the west boundary, East 66th Street North to southern boundary, East 126th Street North to northern boundary and the east boundary will follow the ridge on the east side of Owasso flows back toward Owasso and not toward the Verdigris River. • Schedule will be determined based on when fall foliage starts dropping cover and weather cooperates for the flight. Late November 2023 is anticipated for the flight and 60- 90 days will be needed to process the information once compiled. FUNDING: Funding is included in the Fiscal Year 2023 -24 Stormwater Budget. RECOMMENDATION: Staff recommends approval of the Agreement to provide LIDAR Services with Aerial Data Service, Inc. of Tulsa, Oklahoma, in an amount not to exceed $99,420.00, and authorization to execute the agreement. ATTACHMENT: Proposal agreement w/ Location Map September 14, 2023 H. Dwayne Henderson City of Owasso Public Works Department 301 W 2nd Ave Owasso, OK 74055 Dear Mr. Henderson: As requested, Aerial Data Service, Inc. (ADS) is pleased to present our proposal for airborne lidar, aerial photography, and optional digital orthophotos for the City of Owasso, approximately 52.5 square miles, as shown on the project map below. All mapping will be performed using standard industry procedures and will meet or exceed National Map Accuracy Standards (NMAS) for the proposed map scale. Aerial Photography ADS shall obtain new color aerial photography suitable for preparing the proposed optional digital orthophotos. Alrborne Lidar The airborne lidar will be acquired at approximately 4 points per square meter average density. The lidar data will be controlled using an onboard ABGPS receiver to measure XYZ and a POS (position orientation system) to measure IMUs (inertial measurement units). The onboard ABGPS /IMU will be supplemented with ground control and checkpoints provided by ADS. The data will be post - processed and reviewed to confirm complete data acquisition coverage. Any seams, holes, or other unwanted artifacts will be quickly identified to assess the need for re- flights. Inertial measurement unit (IMU) data will be processed and checked for gyro bias and systematic and positional errors. The "Jas" data will be projected to the required coordinate system. Simultaneously, the elevations will be transformed from ellipsoidal to orthometric heights by applying the prescribed geoid model, and all data will be georeferenced to the appropriate coordinate system. Lidar data will be classified as "bare earth" to form a digital elevation model (DEM). Ground Control ADS shall provide all ground control required to prepare the proposed airborne lidar and optional digital orthophotos. Hydro- flattened Lidar and Contours To refine the "bare earth," lidar data will be hydro-flattened, supplemented with break lines for water features (edge of lakes, ponds, streams, and rivers). Two-foot contours will be generated and provided from the hydro - flattened lidar. City of Owasso City of Owasso Udar September 14, 2023 Page 2 Digital data will be delivered in a specified format. Digital Orthophotos (Optional) As an option, ADS will provide digital orthophotos from the aerial photography at a scale of V =100'. Orthophoto image files will have a pixel resolution of 0.5' and be delivered as computer image files in TIF/TFW format. Schedule A schedule shall be determined by mutual agreement. Items to Be Delivered 1. Lidar data in Jas format 2. Bare earth lidar in Jas format 3. Two-foot contours in specified format 4. Digital orthophotos in TIF/TFW format (optional) Fees Our fees for the proposed services are: Hydro-flattened airborne lidar at 4ppsm and two -foot contours Digital orthophotos with 0.5' pixel resol $ 92.890.00 $6.530.00 Invoices will be submitted monthly for work completed during the period. All invoices will be due in 30 days (NET 30) unless alternate arrangements are made before work authorization. Invoices not paid within 30 days are subject to a finance charge of 1.5% per month (annual percentage rate of 18 %). AERWL DATA SERVICE, INC. Tat FREEBOO.6S6.9163 WMAERIALDATA.COM CITY of Owasso Cfy of Owasso Lldar September 14, 2023 Page 3 To accept this proposal, please circle the option(s) selected, sign below, and return to Aerial Data Service. Approved: Sincerely, AERIAL DATA SERVICE, INC. Larry Holtgreive, CMS - LIDAR Director of Business Development City of Owasso, Oklahoma Juliann M. Stevens, City Clerk Kelly Lewis, Mayor Date: Approved as to Form Julie Lombardi, City Attorney AERIAL DATA SERVICE, INC, 2448 E. 81srSTREET, SORE5000 - TULSA, OK 74137 - PHONE 918.622.4144 - FAx918.622.4119 TOLL FREE 800.888.9163 WWWAERIAIDATACOM City of Owasso City of Owasso Lider September 14, 2023 Page 4 Project Map AERIAL DATA SERVICE, INC. 2448 E SSSTSTREE , SuRE 5000 - TULSA, OK 74137 - PHoNE 918.622.4144 - FAx918.622.4119 TOLL FREE 800.868.9163 WWW.AERIAlDATA.COM CITY OF OwASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09/09/23 Department Payroll Expenses Total Expenses 105 Municipal Court 6,508.13 10,261.37 110 Managerial 28,550.61 39,158.76 120 Finance 20,364.52 31,502.39 130 Human Resources 12,452.07 19,160.03 160 Community Development 21,700.34 32,656.95 170 Engineering 22,526.34 34,556.54 175 Information Systems 20,508.26 29,386.84 181 Building Maintenance 13,462.19 19,983.28 190 Cemetery 1,604.49 3,277.15 201 Police Grant Overtime 880.40 892.16 215 Central Dispatch 2,843.92 4,213.64 221 Animal Control 6,366.01 8,854.38 280 Emergency Preparedness 2,772.70 3,832.19 370 Stormwater /ROW Maint. 7,743.52 11,734.54 515 Park Maintenance 11,317.54 17,755.91 520 Culture /Recreation 10,424.11 16,396.90 550 Community- Senior Center 8,708.62 11,381.54 580 Historical Museum 894.40 998.59 720 Strong Neighborhood 411.17 503.12 General Fund Total 200,039.34 296,506.28 185 Vehicle Maintenance Fund Total 10-13-11.3-2- 17,378.68 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 30 633.01 44 996.18 250 Fire Fund 37 Total 248,851.10 370,654.15 201 Police Fund 38 Total 251,608.29 364 098.93 300 Streets Fund 39 Total 20,020.65 34,693.08 370 Stormwater Fund 27 Total 7,505.94 12,221.88 150 Worker's Compensation Total 2,693.25 3,185.82 720 Strong Neighborhoods Total 4,664.71 6,645.34 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9114 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE STOP LOSS ADMIN FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 34,475.58 55,171.54 72,703.24 64,983.18 106,636.80 4,398.98 338,369.32 3,673.00 11,032.10 3,594.80 18,299.90 415.00 3,801.05 4,216.05 360,885.27 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2023.2024 Budgetary Basis Statement of Revenues & Expenditures As of August 31, 2023 Q:\Finance (120)Wccounting \Reports \Current FY\GF Financials MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: Taxes $ 3,909,750 $ 7,757,731 $ 45,536,655 17.04% Licenses & permits 22,426 35,020 288,788 12.13% Intergovernmental 44,771 178,604 1,244,075 1436% Charges for services 70,115 131,461 765,658 17.17% Fines & forfeits 24,503 56,205 274,896 20.45% Other 70,615 71,216 96,132 74.08% Interest 42,784 84,015 207,963 40.40% TOTAL REVENUES $ 4,184,963 $ 8,314,251 $ 48,414,167 17.17% EXPENDITURES: Personal services $ (2,009,953) $ (4,026,621) $ (27,836,229) 14.47% Materials & supplies (121,388) (168,050) (1,738,449) 9.67% Other services (338,810) (770,405) (4,142,050) 18.60% Capital outlay (213,381) (214,154) (2,677,153) 8.00% TOTAL EXPENDITURES $ (2,683,532) $ (5,179,230) $ (36,393,881) 14.23% REVENUES OVER EXPENDITURES $ 1,501,432 $ 3,135,022 $ 12,020,286 TRANSFERS IN (OUT): Transfers in $ 1,995,500 $ 3,950,793 $ 23,251,366 16.99% Transfers out (3,137,399) (6,214,419) (36,671,642) 16.95% TOTAL TRANSFERS $ (1,141,900) $ (2,263,626) $ (13,420,276) 16.87% NET INCOME (LOSS) $ 359,532 $ 871,396 $ (1,399,990) ENCUMBRANCES OUTSTANDING $ (3,657,888) FUND BALANCE (Budgetary Basis) Beginning Balance 18,136,196 18,136,196 Ending Balance $ 15,349,704 $ 16,736,206 Q:\Finance (120)Wccounting \Reports \Current FY\GF Financials City of Owasso PUBLIC NOTICE The following is a summary of relevant financial information for Increment Dishict No , V City of Owasso, for the fiscal year indicated herein. The report is available for publi aspec rir�rg4tclP� business hours in the office of the City Clerk, 200 S. Main St., Owasso, OK 74055 Warren Lehr, INCREMENT DISTRICT NO, 1, CITY OF OWASSO, FYE 2023 ANNUAL REPORT TIF #1 VALUES Base Assessed Value $ 7,115,628.00 Increment Assessed Value $ 2,616,580.00 Total Assessed Base and Increment $ 9,732,20800 Base Sales Tax $ Soles Tax Increment (Collected to Date) $ 747,920.27 Total Sales Tax Base and Increment $ 747,920.27 TIF #1 FINANCIAL REPORT AS OF JUNE 30,2023t Land Acquisition and Development Financing Assistance $ 13,800,000 Fiscal Year to $ Total to Date Date TIF Related Revenues Sales Tax Increment Collected Ad Valorem Increment Collected Interest Collected TIF Related Expenditures Land Acquisition and Development Financing Assistance Public Infrastructure and Facilities Improvements Project Implementation and Administration Advancements Eligible for Relmbursementtt Project Implementation and Administration Interest and Financing Expenditures Total Advancements Eligible for Relmbursementtt Interest on Indebtednesst t t Outstanding Debt Principal as of June 30, 2023 $ 191,299.16 $ 747,920.27 $ 350,886.14 $ 1,120,792.09 $ 7,860.19 $ 15,397.40 _$ 550,045.49 $ 1,884,109.76 $ 303,672.07 $ 1,112,150.89 $ - $ 91,246.85 $ 303,672.07 1,203,397.74 TIF #1 PROJECT BUDGET EXPENDITURES AS OF JUNE 30, 2023 Budget TIF # 1 Total Expenditures to Remaining Date Budget Land Acquisition and Development Financing Assistance $ 13,800,000 $ 1,112,151 $ 12,687,849 Public Infrastructure and Facilities Improvements $ 3,000,000 $ - $ 3,000,000 Project Administration $ 200,000 $ 91,247 $ 108,753 TOTAL $ 17,000,000 _$ 1,203.398 _ $ 15,796,602 Person in charge of project plan implementation: Warren Lehr Interests Disclosed Pursuant to 620.5. § 857: NONE t Amounts are unaudited and subject to adjustment and /orreclossificalian t t Advances of TIF-eligible costs from City General Fund may be reimbursed with future Increment revenues t t t Interest on indebtedness paid dreciy from Increment revenues. Annual report mailed certified August 22, 2023 / published in Owasso Reporter September 6 & September 13, 2023 Notices and reports to be sent to the chief officer of the following effected taxing entities by certified mail no later than September 27th of each year: Tulsa Community College Attn: Dr. Leigh Goodson, President and CEO 3727 East Apache Street Tulsa, OK 74115 Tulsa City — County Library Attn: Kim Johnson, CEO 400 Civic Center Tulsa, OK 74103 Tulsa Tech Attn: Dr. Steve Tiger, Superintendent and CEO PO Box 477200 Tulsa, OK 74147 Tulsa County Board of Commissioners Attn: Stan Sallee Commissioner, District 1 218 West 6th Street 91h Floor Tulsa, OK 74119 Owasso Public Schools Attn: Dr. Margaret Coates, Superintendent 1501 North Ash Street Owasso, OK 74055 Tulsa City- County Health Department Attn: Dr. Bruce Dart, Executive Director 5051 South 129 East Avenue Tulsa, OK 74134 Tulsa County Assessor Attn: John A. Wright 218 West 61h Street 51h Floor Tulsa, OK 74119 Scott A. Thompson Executive Director August 31, 2023 OKLAHOMA Environmental 4 .Quality Mr. Roger Stevens, Public Works Director City of Owasso P.O. Box 180 (301 W. 2nd Ave.) Owasso, Oklahoma 74055 -0180 Re: Permit No. SL000072230735 Sanitary Sewer for Magnolia Ridge Phase 3 Facility No. S -21310 Dear Mr. Stevens: Kevin Stitt Governor Enclosed is Permit No. SL000072230735 for the construction of 5,834 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Magnolia Ridge Phase 3, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on August 31, 2023. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay Kabariti, P.E. Construction Permit Section Water Quality Division QK/RC /md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Brian K Kellogg, P.E., Kellogg Engineering, Inc. 707 N. ROBINSON ST, OKLAHOMA CnY, OK 73102 - OFFICE: 405- 702 -0100 STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV Scott A. Thompson Executive Director OKLAHOMA Environmental Quality PERMIT TO CONSTRUCT Kevin Stitt Governor PERMIT No. SL000072230735 SEWER LINES FACILITY No. S -21310 August 31, 2023 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 5,834 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Magnolia Ridge Phase 3, located in Section 23, T -21 -N, R -13 -E, Tulsa County, Oklahoma, in accordance with the plans approved August 31, 2023. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 54(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 • OFFICE: 405- 702 -0100 STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEO.OK.GOV Scoff A. Thompson OKLAHOMA P Kevin Stitt Executive Director C Environmental Governor Quality PERMIT No. SL000072230735 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 9) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 10) That the recipient of the permit is responsible for the continued operation and maintenance ofthese facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 12) That the permittee is required to inform the developerlbuilder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 ef. seq. For information ore copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 13) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 54(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 - 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. Division 707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 - OFFICE: 405- 702 -0100 STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV