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HomeMy WebLinkAbout2023.09.05_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, SEPTEMBER 5, 2023 The Owasso City Council met in regular session on Tuesday, September 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, August 31, 2023. 1. Call to Order -Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Lead Pastor Casey Cariker of Rejoice Church. 3. Flag Salute - Councilor Fruga led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor- Kelly Lewis None Vice Mayor - Alvin Fruga Councilor - Doug Bonebrake Councilor- Lyndell Dunn Councilor - Paul Loving Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Resilience Chad Balthrop, Character Council, presented the character trait for the month of September. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -August 15, 2023, Regular Meeting B. Approve claims C. Adopt Ordinance 1209- Amended, amending Part 7, Finance and Taxation, Chapter 2, Sales Tax, Section 7 -206, Effective Date, Section 7- 207.4, Purpose of Revenues, and Section 7 -208, Tax Rates, Sales Subject to Tax following the required approval by a majority of the qualified registered voters at an election held for such purpose on August 8, 2023, to remove the expiration date of the fifty -five hundredths of one cent portion of sales tax and providing for the purpose of said tax D. Accept public infrastructure improvements of a concrete approach, stormwater piping, potable water lines and fire line taps for Township 21, a commercial development located at 8560 North 145th East Avenue E. Declare the following vehicles and equipment as surplus to the needs of the City and authorize disposal via online auction: VEHICLES: 2007 Chevy Colorado: 1 GCDT199578164744 2016 Ford F150: 1 FTMF t EF3GKE49772 1992 Chevy 3500: 1 GBHC34KXNE190041 2016 Dodge Charger: 2C3CDXAT2GH165447 2008 Ford F250: 1 FTSX215XBED23433 2013 Chevy Tahoe: l GNLC2E06DR157937 2009 Ford Crown Victoria: 2FAHP71V79X10913 2016 Ford F150: 1 FTMF I CFOGKF56460 2016 Dodge Charger: 2C3CDXAT4GH165451 2016 Dodge Charger: 2C3CDXAT6GH165449 2016 Ford Explorer: 1 FM5KBARXGGC08380 EQUIPMENT: Coats 6401 Tire Balancer: 0612407302 Coats 50X Tire Changer: 1505102949 Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $699,054.45. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council September 5, 2023 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda - None 8. Consideration and appropriate action relating to the purchase of Police vehicles Jason Woodruff presented the item, recommending approval to purchase three (3) 2023 Dodge Durango police vehicles and one (1) 2023 Dodge Charger police vehicle from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $164,400.00, and authorization for payment. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the purchase and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 General Fund budget amendment for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Hydraulic Elevator and Car Upgrade - City Hall Project Carly Novozinsky presented the item, recommending approval of a budget amendment in the Fiscal Year 2023 -2024 General Fund increasing the appropriation for expenditures by $178,750.00 in the Building Maintenance Department by utilizing carryover Fiscal Year 2022 -2023 Building Maintenance funds. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 budget amendment in the Emergency Siren Fund, the Ambulance Capital Fund, and the Half Penny Fire Service Fund for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects David Hurst presented the item, recommending approval of a budget amendment in the Fiscal Year 2023 -2024 Emergency Siren Fund, increasing the appropriation for expenditures by $144,475.00 in the Emergency Preparedness Department by utilizing carryover Fiscal Year 2022 -2023 funds; approval of a budget amendment in the Fiscal Year 2023 -2024 Ambulance Capital Fund, increasing the appropriation for expenditures by $165,531.00 in the Ambulance Department by utilizing carryover Fiscal Year 2022 -2023 funds; and approval of a budget amendment in the Fiscal Year 2023 -2024 Half Penny Fire Service Fund, increasing the appropriation for expenditures by $1,973,923.00 in the Fire Services Department by utilizing carryover Fiscal Year 2022 -2023 funds and fund balance reserves. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Ms. Lewis, to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to bids received for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects David Hurst presented the item, recom ending to award the following bids: Category, Bid Amount Vendor Fire Station No. 1: Demolition $50,140.00 Ark Wrecking Co. Millwork $187,656.00 Wood Systems Inc. Siding $57,200.00 Lewis Roofing Framing /Drywall /Finish $78,730.00 Wiljo Interiors Painting /Wall Covering $40,125.00 River Paint Construction LLC. Flooring $100,259.00 Allset Flooring Plumbing $91,124.00 C2 Plumbing of Oklahoma HVAC $294,212.00 Vision Air Services Electrical / Fire Alarm $194,000.00 Lighthouse Electric Owasso City Council September 5, 2023 Page 3 Signage $21,722.00 1 Quick and Easy Graphics Metals $5,400.00 Red Oak Steel Windows $21,000.00 Coulter Company Window Coverings Fire Station No. 2 Demolition $2,900.00 $71,550.00 Contract Drapery & Blind Inc Ark Wrecking Co. Metals $44,495.00 Red Oak Steel Millwork $168,718.00 Wood Systems Inc. Roofing $8,240.00 Lewis Roofing Windows $89,000.00 Coulter Company Window Coverings $5,372.00 Contract Drapery & Blind Inc Framing /Drywall /Finish $119,820.00 Wiljo Interiors Painting /Wall Covering $72,320.00 River Paint Construction LLC. Flooring $113,836.00 Allset Flooring Plumbing $174,029.00 C2 Plumbing of Oklahoma HVAC $307,381.00 Vision Air Services Electrical / Fire Alarm $303,500.00 Lighthouse Electric Signage $20,255.00 Quick and Easy Graphics There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to award the bids, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to an amendment to the contract with Limestone Construction LLC for construction management services for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects David Hurst presented the item, recommending to amend the contract with Limestone Construction, LLC, of Owasso, Oklahoma, to include construction management at risk services, with a guaranteed maximum price of $4,417,250.00, for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to amend the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a Fiscal Year 2023 -2024 General Fund budget amendment for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 for the Pickleball Court Project Larry Langford presented the item, recommending approval of a budget amendment in the General Fund increasing the appropriation for expenditures by $143,800.00 in the Parks Department by utilizing carryover Fiscal Year 2022 -2023 Parks Department funds. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 Owasso City Council September 5, 2023 Page 4 14. Consideration and appropriate action relating to bids received for the construction of a Pickleball Court Larry Langford presented the item, recommending to award the base bid and alternate #l, to Ascend Commercial Builders, LLC, of Tulsa, Oklahoma, in the amount of $143,627.00 and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement for engineering services for miscellaneous stormwater and erosion control projects Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $50,000.00, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to approve of the agreement and authorize execution of the necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 16. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on annual block parties for 2023, storm debris collection efforts, and upcoming Redbud Festival Park events. 17. Report from City Attorney - None 18. Report from City Councilors - None 19. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 12, 2023 and August 26, 2023 • Health Care Self- Insurance Claims - dated as of August 30, 2023 • Oklahoma Department of Environmental Quality Permit No. SL00007223051 1 Sanitary Sewer to serve the Villas at Cypress Crossing Apartments Facility No. S -21310 • Oklahoma Department of Environmental Quality Permit No. WL000072230510 Waterline to serve the Villas at Cypress Crossing Apartments Facility No. 3007218 • Change Order No. 3, executed by the City Manager or designee for the East 116th Street North Improvement Project from Garnett Road to North 129th East Avenue 20. New Business - None . At 7:19 pm, Mayor Lewis recessed the City Council meeting. At 7:25 pm, Mayor Lewis reconvened the City Council meeting. 21. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 At 7:26 pm, the City Council members entered into Executive Session. At 7:44 pm, Julie Lombardi entered into the Executive Session. At 8:01 pm, Julie Lombardi exited the Executive Session. At 8:13 pm, the City Council exited executive session and returned to open session. 22. Adjournment Owasso City Council September 5, 2023 Page 5 Mr. Fruga moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Frugo, Lewis NAY: None M�o/ttiion carried: 5 -0 and the meeting adjourned at 8:14 pm. Kelly Lewis, L yo Chr;s 1Gatm4,,`lqpc�C;4,Clerk OAHOO'� a `a1.