HomeMy WebLinkAbout2023.10.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 3, 2023 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Kelly Lewis
2. Invocation
Pastor Ammie Sullivent of Pathway Church Owasso RECEIVED
3. Flag Salute
SEP 2 8 2023
4. Roil Call City Clerk's Office
5. Presentation of the Character Trait of Dependability
Warren Lehr, City Manager
6. Citizen request to address the City Council regarding school bus awareness
Rebecca Taylor /Gary Ganga
7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - September 19, 2023, Regular Meeting
B. Approve claims
C. Accept public infrastructure improvements of a fire line tap and valve for a commercial
development located at 11340 East 96th Street North (Lot 3 Block 9 Smith Farm Addition)
D. Accept the Pavement Striping Project March 2023 and authorize final payment to RoadSafe
Traffic Systems, Inc., of Tulsa, Oklahoma in the amount of $239,491.10
8. Consideration and appropriate action relating to items removed from the Consent Agenda
9. Consideration and appropriate action relating to Resolution 2023-18, resolving the necessity of
instituting and prosecuting condemnation procedures to obtain property located at 12906 East 106th
Street North for the East 106th Street North and North 129th East Avenue Intersection Improvement Project
Julie Lombardi
Staff recommends approval of Resolution 2023-18.
10. Consideration and appropriate action relating to Resolution 2023-19, resolving the necessity of
instituting and prosecuting condemnation procedures to obtain property located at 12716 East 106th
Street North for the East 106th Street North and North 1291h East Avenue Intersection Improvement Project
Julie Lombardi
Staff recommends approval of Resolution 2023-19.
11. Consideration and appropriate action relating to an engineering agreement for the Smithview Channel
and Rayola Detention Pond Improvements Project
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services with Meshek and Associates,
LLC, of Tulsa, Oklahoma, in the amount of $281,630.00, and authorization to execute all necessary
documents.
Owasso City Council
October 3, 2023
Page 2
12. Consideration and appropriate action relating to an amendment to the Agreement for Engineering
Services for the design of East 96th Street North from North 119th East Avenue to North 129th East Avenue
Roadway Improvements
Dwayne Henderson
Staff recommends approval of Amendment No. 3 to the Agreement for Engineering Services with BKL,
Inc., of Tulsa, Oklahoma, in the amount of $23,500.00, and authorization to execute all necessary
documents.
13. Consideration and appropriate action relating to an invoice from the Oklahoma Department of
Transportation for the Main Street Rehabilitation Project from Broadway to East 11th Street
Roger Stevens
Staff recommends authorization for payment to the Oklahoma Department of Transportation in the
amount of $2,599,794.87.
14. Report from City Manager
• Monthly Public Works Project Status Report
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date September 23, 2023
• Health Care Self- Insurance Claims - dated as of September 28, 2023
• Change Order No 4 executed by the City Manager or designee for the Owasso Police Multi -
Purpose Building and the Alternate Shoot House
18. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pm on h rs ay, September 28, 2023.
Chris Garre , Deputy City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, SEPTEMBER 19, 2023
The Owasso City Council met in regular session on Tuesday, September 19, 2023, in the Council Chambers
at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 1:00 pm on Friday, September 15, 2023.
1. Call to Order
Mayor Kelly Lewis called the meeting to order at 6:30 pm.
2. Invocation
The Invocation was offered by Pastor Bill Ascol, Bethel Baptist Church.
3. Flag Salute
Councilor Paul Loving led the flag salute.
4. Roll Call - A quorum was declared present.
Present Absent
Mayor - Kelly Lewis None
Vice Mayor- Alvin Fruga
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
Councilor- Paul Loving
Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - September 5, 2023, and September 12, 2023, Regular Meetings
B. Approve claims
C. Acknowledge receipt of proposed amendments to the Owasso Subdivision Regulations
pursuant to the authority outlined in Section 12 -201, Subdivision Regulations of the Owasso
Code of Ordinances
D. Approve the contract renewal with Youth Services of Tulsa, Inc., in the amount of $49,500.00
for management and operation of the Owasso Youth Court for 2023-2024, and authorize
execution of all necessary documents
E. Approve the service agreement renewal with Motorola solutions of Chicago, Illinois, in the
amount of $34,361.52 for the dispatch radio communication system, and authorize
execution of all necessary documents
Mr. Fruga removed item A from the Consent Agenda. Mr. Loving moved, seconded by Mr. Dunn to
approve the Consent Agenda as presented, with claims totaling $1,740,906.35.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
6. Consideration and appropriate action relating to items removed from the Consent Agenda
Mr. Bonebrake moved to amend the minutes of the September 12, 2023, regular meeting, item C, to
include "Mayor Lewis recused herself from discussion on Item C and left the Council Chambers ",
seconded by Mr. Loving,
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
Owasso City Council
September 19, 2023
Page 2
Consideration and appropriate action relating to a request for a final plat for Twill Johnson Ranch, a
proposed multi - family development, containing approximately 22.55 acres located northwest of the
East 101st Street North and North 129th East Avenue intersection
Alexa Beemer presented the item, recommending approval of the final plat for Twill Johnson Ranch.
There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr.
Dunn to approve the final plat, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
8. Consideration and appropriate action relating to a request for a final plat for The Reserve at Owasso, a
proposed multi - family development, containing approximately 51.44 acres located northwest of the
East 106th Street North and North 145th East Avenue intersection
Wendy Kramer presented the item, recommending approval of the final plat for The Reserve at Owasso.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr.
Bonebrake to approve the final plat, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
9. Consideration and appropriate action relating to Ordinance 1213, approving the rezoning of
approximately 2.22 acres located west of North Mingo Road and East 102nd Street North from Agriculture
(AG) to Residential Estate (RE), as referenced in application OZ 23 -06
Mayor Lewis recused herself from item and left the Council Chambers. Wendy Kramer presented the
item, recommending adoption of Ordinance 1213. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Mr. Loving to adopt Ordinance 1213, as
recommended.
YEA: Bonebrake, Dunn, Loving, Fruga
NAY: None
Motion carried: 4-0
10. Consideration and appropriate action relating to Ordinance 1214, approving a Planned Unit
Development (PUD) for Morey Apartments, a proposed multi - family development, containing
approximately 1.42 acres, located south of East 86th Street North and west of North 125th East Avenue,
as referenced in application OPUD 23 -05
Wendy Kramer presented the item, recommending adoption of Ordinance 1214. There were no
comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake to
adopt Ordinance 1214, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to a Fiscal Year 2023-2024 budget amendment In the
Transportation Tax Fund
Carly Novozinsky presented the item, recommending approval of a budget amendment in the
Transportation Tax Fund, increasing the estimated revenues and the appropriation for expenditures by
$1,500,000.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the budget amendment, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
12. Consideration and appropriate action relating to Resolution 2023-17, establishing fees for a Hydrant
Meter deposit and Water Meter Connection services and amending the Master Rate and Fee Schedule
Carly Novozinsky presented the item, recommending approval of Resolution 2023-17. There were no
comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to
approve Resolution 2023-17, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
Owasso City Council
September 19, 2023
Page 3
13. Consideration and appropriate action relating to a declaration of surplus earthen material to the needs
of the City and authorizing disposal
Dwayne Henderson presented the item, recommending to declare excess earthen material at the
Owasso Public Works Facility site as surplus to the needs of the City and authorizing disposal of such
material. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to declare the material surplus and authorize disposal, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
14. Consideration and appropriate action relating to an agreement for airborne light detection and ranging
(LIDAR) data collection for the Owasso fenceline
Dwayne Henderson presented the item, recommending approval of the agreement with Aerial Data
Service, Inc. of Tulsa, Oklahoma, in an amount not to exceed $99,420.00, and authorization to execute
the agreement. There were no comments from the audience. After discussion, Mr. Loving moved,
seconded by Mr. Dunn to approve the agreement and authorize execution of the agreement, as
recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
15. Report from City Manager - None
16. Report from City Attorney - None
17. Report from City Councilors - None
18. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date September 9, 2023
• Health Care Self- Insurance Claims - dated as of September 14, 2023
• Monthly Budget Status Report - August 2023
• Fiscal Year Ending 2023 Annual Financial Report Tax Increment District No. 1, City of Owasso
(Redbud TIF District)
• Oklahoma Department of Environmental Quality Permit No. SL000072230735 Sanitary Sewer for
Magnolia Ridge Phase 3 Facility No. S-21310
19. New Business - None
20. Adjournment
Mr. Dunn moved, seconded by Mr. Fruga to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0 and the meeting adjourned at 7:13 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
Claims List - 10/03/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL CINTAS CORPORATION
FIRST AID SUPPLIES
$66.53
DALE & LEES SERVICE INC
AC REPAIR
$467.00
JPMORGAN CHASE BANK
AMAZON -SEAM ROLLER
$35.79
JPMORGAN CHASE BANK
AMAZON -SIGNS
$42.93
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
ODP- SUPPLIES
$12.98
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$310.82
UNIFIRST HOLDINGS LP
BUILD MAINT UNIFORM
$98.62
BUILDING MAINTENANCE -Total
$1,104.62
TYLER TECHNOLOGIES, INC.
CAD SOFTWARE
$3,215.11
CAD SOFTWARE -Total
AUGUST DIRT
$3,215.11
SCHINDLER ELEVATOR INC
CITY HALL ELEVATOR
$62,562.50
CITYHALL ELEVATOR UPGRADE -Total
LOWES- LIQUID NAILS
$62,562.50
AEP IPSO
ELECTRIC USE
$448.48
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$254.58
JPMORGAN CHASE BANK
AMAZON -COMP ITEMS
$527.75
JPMORGAN CHASE BANK
AMAZON- REFUND
($425.63)
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$35193
JPMORGAN CHASE BANK
AUTO ARMOR -PARTS
$225.00
JPMORGAN CHASE BANK
HOMEDEPOT- SUPPLIES
$182.50
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$222.19
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
$460.50
JPMORGAN CHASE BANK
RING - SUBSCRIPTION
$38.78
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$35.00
JPMORGAN CHASE BANK
TRADEHOME- UNIFORM
$169.99
JPMORGAN CHASE BANK
TROYTDVM- SERVICE
$150.00
JPMORGAN CHASE BANK
WALMART -COMP ITEMS
$19.88
JPMORGAN CHASE BANK
WALMART- REFUND
($19.88)
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$59.32
GEN ANIMAL CONTROL -Total
$2,702,39
AEP /PSO
ELECTRIC USE
$49.35
BILLY BASORE
AUGUST DIRT
$151.66
JPMORGAN CHASE BANK
LOWES- ADHESIVE
$14.98
JPMORGAN CHASE BANK
LOWES- LIQUID NAILS
$27.46
SPIRIT LANDSCAPE MANAGEMENT LLC
LAWN MAINTENANCE
($683.80)
SPOK INC.
PAGER USE
$10.01
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$19.48
GEN CEMETERY -Total
($410.86)
DWAYNE TOWNSEND
MARTIAL ARTS CLASSES
$280.00
KATHLEEN M ROGERS
PILLOW SEWING CLASS
$220.00
L
Claims List - 10/03/2023
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL KATHLEEN M ROGERS
TOTE BAG SEWING CLASS
$120.00
SUSAN R CHERMACK
PAINTING CLASS
$350.00
SUSAN R CHERMACK
SEPT PAINTING CLASS
$600.00
GEN COMM CTR DONATIONS -Total
$1,570.00
AEP /PSO
ELECTRIC USE
$2,467.86
JPMORGAN CHASE BANK
COX - INTERNET
$180.00
JPMORGAN CHASE BANK
LOWES -PAINT
$21.74
JPMORGAN CHASE BANK
LOWES- REFUND
($1,78)
JPMORGAN CHASE BANK
QUIKSERVICE -PIPE
$69.36
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$95.00
GEN COMMUNITY CENTER -Total
$2,832.18
HAROLD RANDALL PINNEY
8910 N 119 MOWING
$400.00
HAROLD RANDALL PINNEY
MOWING SERVICE
$750.00
LORI A SHAW
13102 E 79 LAWN MAINT
$400.00
LORI A SHAW
7905 E 128 LAWN MAINT
$400.00
GEN COMMUNITY DEVELOPMENT -Total
$1,950.00
FREDERICK SOMMERS & WESTERN SIGN
BRONZE PLAQUE
$1,050.00
CO
JPMORGAN CHASE BANK
AMAZON- SUBSCRIPTION
$14.99
JPMORGAN CHASE BANK
CCC- PROGRAM
$362.50
JPMORGAN CHASE BANK
ODP- CANNED AIR
$17.84
JPMORGAN CHASE BANK
ODP- SUPPLIES
$38.33
JPMORGAN CHASE BANK
REACH CLOTH - SHIRTS
$419.20
JPMORGAN CHASE BANK
SWANK - PROGRAM
$510.00
JPMORGAN CHASE BANK
TROPHY - PLAOUE
$2,769.00
GEN CULTURE & RECREATION -Total
$5,181.86
AEP /PSO
ELECTRIC USE
$26.73
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$11,001.67
GEN ECONOMIC DEV -Total
$11,028.40
AEP /PSO
ELECTRIC USE
$96.81
GEN EMERG PREPAREDNESS -Total
$96.81
IWORQ SYSTEMS INC
ANNUAL S/W RENEWAL
$3,571.42
JPMORGAN CHASE BANK
ATWOOD -BOOTS
$169.99
JPMORGAN CHASE BANK
DLT- SUBSCRIPTION
$6,787.70
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$38.38
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$44.03
GEN ENGINEERING -Total
$10,611.52
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$41.46
JPMORGAN CHASE BANK
APA- CONFERENCE
$175.00
JPMORGAN CHASE BANK
ODP -TONER
$73.05
E
Claims List - 10/03/2023
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL SUMNERONE INC COPIER SERVICES $53.00
TREASURER PETTY CASH COONCE- MILEAGE $176.37
TREASURER PETTY CASH NOVOZINKSY- MILEAGE $161.30
GEN FINANCE -Total
$680.18
AEP IPSO
ELECTRIC USE
$8,353.11
JPMORGAN CHASE BANK
IQ- CARWASH
$12.00
JPMORGAN CHASE BANK
SAVOWENVELOPES
$320.00
JPMORGAN CHASE BANK
SHINE FACTORY - CARWASH
$74.00
LEE BHM CORP
PUBLICATION
$214.56
LEE BHM CORP
PUBLICATIONS
$597.01
PROSTAR SERVICES INC
COFFEE - CITY HALL
$294.92
GEN GENERAL GOVERNMENT -Total
$9,865.60
AEP /PSO
ELECTRIC USE
$470.60
GEN HISTORICAL MUSEUM -Total
$470.60
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISE
$91.00
JPMORGAN CHASE BANK
GIANT OS -EMPY DEVELOP
$599.00
JPMORGAN CHASE BANK
INDEED- ADVERTISE
$1,002.49
JPMORGAN CHASE BANK
NEXTCARE- MEDICAL
$1,920.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$33.43
JPMORGAN CHASE BANK
WAVE -EMPY DEVELOP
$1,420.00
GEN HUMAN RESOURCES -Total
$5,065.92
CHICKASAW TELECOM INC
ANNUAL PHONE SYSTEM
$10,350.00
CHICKASAW TELECOM INC
CISCO FIREPWR MANAGE
$7,280.00
JPMORGAN CHASE BANK
COX - INTERNET
$100.05
PEAK UPTIME
VEEAM RENEWAL
$9,447.36
PEAK UPTIME
VMWARE RENEWAL
$7,508.00
GEN INFORMATION TECH -Total
$34,685.41
JPMORGAN CHASE BANK
CHAMBER -FEES
$60.00
JPMORGAN CHASE BANK
LOT 129- PARKING
$2.00
JPMORGAN CHASE BANK
LOT 129 - PARKINGS
$2.00
JPMORGAN CHASE BANK
MEETING EXP 09112
$148.20
JPMORGAN CHASE BANK
MEETING EXP 09/14
$175.25
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$8,96
GEN MANAGERIAL -Total $396.41
YOUTH SERVICES OF TULSA FY24 YOUTH COURT $4,125.00
GEN MUNICIPAL COURT -Total $4,125.00
ACTION PLUMBING & SEWER COMPANY SPLASH PAD REPAIR $3,117.63
INC
AEP /PSO ELECTRIC USE $1,899.11
JPMORGAN CHASE BANK ADT- SECURITY $49.03
3
Fund
01
Claims List - 10/03/2023
Vendor Name Payable Description
GENERAL JPMORGAN CHASE BANK
C &C- SUPPLIES
JPMORGAN CHASE BANK
CORNERSTONE -BOLTS
JPMORGAN CHASE BANK
CORNERSTONE- CUTTERS
JPMORGAN CHASE BANK
CORNERSTONE- SPRAYER
JPMORGAN CHASE BANK
LOWES -MULCH
JPMORGAN CHASE BANK
LOWES -SAW BLADES
JPMORGAN CHASE BANK
LOWES- SUPPLIES
JPMORGAN CHASE BANK
NEWELL- HERBICIDE
ROGERS COUNTY RURAL WATER DISTRICT
CENTENNIAL PARK
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK
Payment
Amount
$170.00
$3.10
$83.98
$19.99
$199.00
$64.68
$69.38
$147.97
$430.86
$59.00
$43.60
GEN PARKS -Total $6,357.33
JPMORGAN CHASE BANK TWIN CITIES- CONCRETE $359.40
GEN PARKS PUB ART BENCHES - Total
$359.40
AEP /PSO
ELECTRIC USE
$559.23
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$100.12
GEN POLICE COMMUNICATIONS -Total
CC DEP REF -GOOD
$659.35
IWORQ SYSTEMS INC
ANNUAL S/W RENEWAL
$3,571.42
JPMORGAN CHASE BANK
ATWOOD -BOOTS
$116.99
JPMORGAN CHASE BANK
CORNERSTONE -TOOL
$9.99
JPMORGAN CHASE BANK
LOWES- GLOVES
$43.96
JPMORGAN CHASE BANK
OREILLY -SPARK PLUGS
$19.08
JPMORGAN CHASE BANK
SITEONE - IRRIGATION
$153.86
JPMORGAN CHASE BANK
STANDARD -BOLTS
$5.42
JPMORGAN CHASE BANK
STANDARD - CHAINS
$473.94
JPMORGAN CHASE BANK
STANDARD -EDGER BLADES
$100.00
JPMORGAN CHASE BANK
STANDARD -MOWER
$12,557.00
JPMORGAN CHASE BANK
STANDARD - REFUND
($254.94)
JPMORGAN CHASE BANK
STANDARD -SCALP WHEELS
$61.94
JPMORGAN CHASE BANK
STANDARD -WEED TRIM
$887.97
SPIRIT LANDSCAPE MANAGEMENT LLC
LAWN MAINTENANCE
$683.80
SPOK INC.
PAGER USE
$71.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11332
GEN STORMWATER -Total
$18,615.00
TREASURER PETTY CASH
CC DEP REF -BATES
$50.00
TREASURER PETTY CASH
CC DEP REF -ELLIS
$50.00
TREASURER PETTY CASH
CC DEP REF -GOOD
$100.00
TREASURER PETTY CASH
CC DEP REF -LANG
$100.00
TREASURER PETTY CASH
CC DEP REF - POWERS
$50.00
TREASURER PETTY CASH
CC DEP REF - TRAMMEL
$50.00
TREASURER PETTY CASH
CC DEP REF -VOTAW
$50.00
4
Claims List - 10/03/2023
Fund
Vendor Name
Payable Description
Payment
Amount
01 GENERAL
TREASURER PETTY CASH
CC DEP REF - WADLEY
$50.00
TREASURER PETTY CASH
CC USER FEE -BATES
$60.00
TREASURER PETTY CASH
EVENT REF - GATHERING
$450.00
TREASURER PETTY CASH
OC DEP REF- HIGGINS
$100.00
TREASURER PETTY CASH
RS DEP REF -NO LIMITS
$200.00
GENERAL -Total
$1,310.00
JPMORGAN CHASE BANK
CHAMPIONSOW -PREP
$1,050.00
JPMORGAN CHASE BANK
KINDALSMITH- SOFTBALLS
$1,200.00
JPMORGAN CHASE BANK
SUTHERLANDS -CHALK
$173.88
JPMORGAN CHASE BANK
SUTHERLANDS- REFUND
($89.94)
SOFTBALL PROGRAM -Total
$2,333.94
GENERAL -Total
$187,368.67
20 AMBULANCE SERVICE
EMS TECHNOLOGY SOLUTIONS, LLC
OF IQ SECURITY SEALS
$58.00
JPMORGAN CHASE BANK
ACE - SUPPLIES
$631.96
JPMORGAN CHASE BANK
AMAZON -COMP EQUIP
$68.97
JPMORGAN CHASE BANK
AMAZON- SUPPLY CART
$104.98
JPMORGAN CHASE BANK
AMER HEART -CPR VIDEO
$215.87
JPMORGAN CHASE BANK
CAPITAL WASTE- DISPOSE
$339.20
JPMORGAN CHASE BANK
ED CENTER - SYMPOSIUM
$135.00
JPMORGAN CHASE BANK
FIRE SERV -CARDS
$285.00
JPMORGAN CHASE BANK
FULLERTON -CYL LEASE
$1,435.50
JPMORGAN CHASE BANK
FULLERTON -02
$110.00
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$3,963.65
JPMORGAN CHASE BANK
OREILLY -IPAD INSTALL
$16.48
JPMORGAN CHASE BANK
SUMNER- COPIER
$17.14
JPMORGAN CHASE BANK
T &W -TIRES
$1,783.20
JPMORGAN CHASE BANK
TELEFLEX - SUPPLIES
$2,010.50
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$237.80
MEDICLAIMS INC
BILLING SERVICES
$18,059.01
OK STATE DEPT OF HEALTH EMERGENCY
W SMITH PMD LICENSE
$85.00
TOTAL RETURNS, INC.
NARC MEDS DESTRUCT
$448.00
ZOLL MEDICAL CORP
WARRANTY AUTOPULSES
$3,267.00
AMBULANCE -Total
$33,272.26
AMBULANCE SERVICE
-Total
$33,272.26
21 E -911
COX COMMUNICATIONS
T1 CIRCUITS
$229.00
DEPARTMENT OF PUBLIC SAFETY
OLETS ACCESS
$680.00
INCOG
ANN MAP & MSAG MAIN
$7,821.00
JPMORGAN CHASE BANK
APCO- TRAINING
$95.00
JPMORGAN CHASE BANK
SPC- DISPATCH CHAIR
$307.06
TREASURER PETTY CASH
NOTARY -MOORE
$10.00
5
Claims List - 10103/2023
Fund Vendor Name Payable Description Payment
Amount
21 E -911 E911 COMMUNICATIONS -Total $9,142,08
E -911 -Total $9,142.08
25 HOTEL TAX OWASSO CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT $8,165.00
CDBG HALE ACRES WATERLINE -Total
HOTEL TAX ECON DEV •Total
$66,204.96
$8,165.00
JPMORGAN CHASE BANK
HOME DEPOT - STORAGE
$6.96
$9,621.57
JPMORGAN CHASE BANK
NATION PEN - SUPPLIES
$211.94
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OK NEWS- SUBSCRIPTION
$10.99
AMAZON- BUCKET REPAIR
STRONG NEIGHBORHOODS •Total
JPMORGAN CHASE BANK
$229,89
HOTELTAX -Total
JPMORGAN CHASE BANK
AMAZON- REFUND
$8,394.89
27 STORMWATER MANAGEMENT
AEP IPSO
ELECTRIC USE
$369.53
AMER WASTE - DISPOSAL
IWORQ SYSTEMS INC
ANNUAL S/W RENEWAL
$3,571.42
JPMORGAN CHASE BANK
ATWOOD -RAIN GAUGE
$12.99
JPMORGAN CHASE BANK
DITCH WITCH -SUCT TUBE
$219.89
JPMORGAN CHASE BANK
LOWES -PVC FOR REPAIRS
$49.09
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$55.95
JPMORGAN CHASE BANK
RED WING -BOOTS
$170.00
JPMORGAN CHASE BANK
SAMS -CANDY
$28.16
JPMORGAN CHASE BANK
STANDARD - CHAINSAWS
$687.97
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$6,277.80
SOURCEONE MANAGEMENT SERVICES INC
3 LAKES MOWING
$742.50
SOURCEONE MANAGEMENT SERVICES INC
BIRD CREEK MOWING
$1,486.00
SOURCEONE MANAGEMENT SERVICES INC
CAMELOT DET POND MOW
$495.00
SOURCEONE MANAGEMENT SERVICES INC
ELM CREEK MOWING
$1,586.00
SOURCEONE MANAGEMENT SERVICES INC
GARNETT DET POND MOW
$749.00
SOURCEONE MANAGEMENT SERVICES INC
LAKE RIDGE MOWING
$1,342.50
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.36
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$44.04
STORMWATER- STORMWATER -Total
$17,899.20
STORMWATER MANAGEMENT
-Total
$17,899.20
36 CAPITAL IMPROV GRANTS
STRONGHAND LLC
HALE ACRES WATERLINE
$66,204.96
CDBG HALE ACRES WATERLINE -Total
$66,204.96
CAPITAL IMPROV GRANTS -Total
$66,204.96
37 SALES TAX FIRE AEP IPSO
ELECTRIC USE
$9,621.57
JPMORGAN CHASE BANK
5.11 -ADMIN UNIFORM
$180.00
JPMORGAN CHASE BANK
5.11- UNIFORMS
$384.00
JPMORGAN CHASE BANK
AMAZON- BUCKET REPAIR
$9.29
JPMORGAN CHASE BANK
AMAZON -DRYER LINT KIT
$25.77
JPMORGAN CHASE BANK
AMAZON- REFUND
($85.93)
JPMORGAN CHASE BANK
AMAZON- SHORLINE PARTS
$37.00
JPMORGAN CHASE BANK
AMER WASTE - DISPOSAL
$106.42
2
Claims List - 10/03/2023
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
BADGE -MERIT BARS
$656.00
JPMORGAN CHASE BANK
CONRAD FIRE -HOSE REEL
$199.98
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$15.99
JPMORGAN CHASE BANK
CORNERSTONE - WEEDEATER
$49.99
JPMORGAN CHASE BANK
DAVENPORT - WRENCHES
$177.85
JPMORGAN CHASE BANK
FEDEX -SCBA PARTS
$12.48
JPMORGAN CHASE BANK
FMAO- CONFERENCE
$185.00
JPMORGAN CHASE BANK
HOME DEPOT -ST1 ELECT
$31.90
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$566.10
JPMORGAN CHASE BANK
IAFC -DUES
$220.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$997.80
JPMORGAN CHASE BANK
LIBERTY -FLAG REPAIR
$90.00
JPMORGAN CHASE BANK
LOCKE -SINK REPAIR
$306.68
JPMORGAN CHASE BANK
LOCKE -ST1 SINK
$5.62
JPMORGAN CHASE BANK
LOCKE -STI SINK PARTS
$141.08
JPMORGAN CHASE BANK
LODGING EXP 8122 -25
$288.00
JPMORGAN CHASE BANK
LODGING EXP 8128 -9/1
$2,496.00
JPMORGAN CHASE BANK
LOWES -WOOD
$47,10
JPMORGAN CHASE BANK
MEETING EXP 09113
$101.78
JPMORGAN CHASE BANK
NAFECO -PPE HELMETS
$690.15
JPMORGAN CHASE BANK
NAFECO -PPE UNIFORM
$334.20
JPMORGAN CHASE BANK
NATION EMERG- CONFER
$347.84
JPMORGAN CHASE BANK
NSC -WORK GLOVES
$494.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$67.58
JPMORGAN CHASE BANK
OK POLICE- UNIFORM
$52.99
JPMORGAN CHASE BANK
OKIAAI- CONFERENCE
$185.00
JPMORGAN CHASE BANK
OREILLY -HYD PUMP
$12.03
JPMORGAN CHASE BANK
OWASSO KEYS - REPAIR
$230.00
JPMORGAN CHASE BANK
RADWELL -VFD FS4
$1,852.42
JPMORGAN CHASE BANK
RAM MOUNTS -IPAD MOUNT
$1,135.12
JPMORGAN CHASE BANK
ROTO- ROOTER - DRAINS
$318.07
JPMORGAN CHASE BANK
SAFE KIDS - RECERT
$275.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$617.96
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
SUMNER- COPIER
$160.27
JPMORGAN CHASE BANK
TRAVEL EXP 8/28 -9/1
$301.85
JPMORGAN CHASE BANK
TRAVEL EXP 8130 -9/4
$505.48
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM
$28.00
SALES TAX FUND -FIRE - Total
$24,515.43
SALES TAX FIRE - Total
$24,515.43
38 SALES TAX POLICE AEP IPSO
ELECTRIC USE
$8,468.22
7
Claims List - 10103/2023
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE FLOCK GROUP INC
CAMERA SYSTEM
$63,000.00
JPMORGAN CHASE BANK
A &DRUG - LICENSE FEES
$124.00
JPMORGAN CHASE BANK
AARDVARK -DRONE ITEMS
$2,264.00
JPMORGAN CHASE BANK
ACADEMY -EQUIP ITEMS
$27.98
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$425.75
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$141.86
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
$138.00
JPMORGAN CHASE BANK
BROWNELLS -EQUIP ITEMS
$307.24
JPMORGAN CHASE BANK
BROWNELLS -PIST OPTICS
$9,045.62
JPMORGAN CHASE BANK
COMP RES- PHYSICALS
$1,275.00
JPMORGAN CHASE BANK
FAM ANIMAL -K9 MEDICAL
$2,185.92
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
$795.00
JPMORGAN CHASE BANK
GALLS- UNIFORM
$152.56
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$85.00
JPMORGAN CHASE BANK
LOWES -PARTS
$49.58
JPMORGAN CHASE BANK
MEETING EXP 09/08
$107.34
JPMORGAN CHASE BANK
MEETING EXP 09111
$230.02
JPMORGAN CHASE BANK
MEETING EXP 09112
$80.28
JPMORGAN CHASE BANK
MEETING EXP 09113
$31.16
JPMORGAN CHASE BANK
MEETING EXP 09/14
$155.73
JPMORGAN CHASE BANK
METRO EMERG -VEH EQUIP
$1,699.00
JPMORGAN CHASE BANK
MPAK -SWAT SHIELD
$7,837.39
JPMORGAN CHASE BANK
MTM RECOG- UNIFORM
$541.05
JPMORGAN CHASE BANK
NATION TACT - TRAINING
$966.00
JPMORGAN CHASE BANK
NJ CRIMINAL - TRAINING
$199.00
JPMORGAN CHASE BANK
NTTA -FEES
$10.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$567.21
JPMORGAN CHASE BANK
OREILLY -PARTS
$235.78
JPMORGAN CHASE BANK
QT -CAR WASH
$8.00
JPMORGAN CHASE BANK
RLI- NOTARY BOND
$30.00
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$35.92
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$275.00
JPMORGAN CHASE BANK
SMARTFORCE -LIC FEE
$8,154.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$3,468.78
JPMORGAN CHASE BANK
SUMNER- COPIER
$582.17
JPMORGAN CHASE BANK
USPS- SHIPPING
$5.70
MCINTOSH CORPORATION
BOILER & HVAC REPAIR
$6,194.82
MOTOROLA SOLUTIONS
PD RADIOS
$21,636.12
TREASURER PETTY CASH
CLEET FEE- SANDRIDGE
$48.50
SALES TAX FUND- POLICE -Total
$141,584,70
SALES TAX POLICE -Total
$141,584.70
A
Claims List - 10/03/2023
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
AEP IPSO
ELECTRIC USE
$3,036.44
BILLY BASORE
AUGUST DIRT
$151.68
IWORQ SYSTEMS INC
ANNUAL S/W RENEWAL
$3,571.42
JPMORGAN CHASE BANK
AMAZON -WIFI BRIDGE
$32.27
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$1,197.91
JPMORGAN CHASE BANK
GRAINGER- GREASE
$32.00
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$31.75
JPMORGAN CHASE BANK
LOWES -FORM BOARDS
$51.46
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$50.32
JPMORGAN CHASE BANK
P &K- CHAINS
$44.00
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$366.00
JPMORGAN CHASE BANK
UPS - SHIPPING
$44.37
JPMORGAN CHASE BANK
WELSCO- BOTTLE RENTALS
$51.50
SPOK INC.
PAGER USE
$146.30
TLS GROUP INC
JULY MAINTENANCE
$1,465.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$163.24
WASHINGTON CO RURAL WATER DISTRICT
116 LANDSCAPE IRRIG
$520.29
SALES TAX FUND-STREETS -Total
$10,955.95
SALES TAX STREETS
-Total
$10,955.95
40 CAPITAL IMPROVEMENTS
MURRAY D ADAMS
ROW ACQUISITION
$19,465.75
CIP 1061129 INTERSECT IMP -Total
$19,465.75
LIMESTONE CONSTRUCTION LLC
FIRE ST 2 REMODEL
$109,121.75
FIRE STAT #2 RENOVATION -Total
$109,121.75
CAPITAL IMPROVEMENTS
-Total
$128,587.50
70 CITY GARAGE
AEP IPSO
ELECTRIC USE
$712.23
JPMORGAN CHASE BANK
AMAZON -BIN HOLDER
$74.99
JPMORGAN CHASE BANK
AMAZON -SIDE STEPS
$350.84
JPMORGAN CHASE BANK
AMAZON - STORAGE BIN
$56.81
JPMORGAN CHASE BANK
ATWOOD -PARTS
$33.98
JPMORGAN CHASE BANK
CAS - SOFTWARE
$4,040.00
JPMORGAN CHASE BANK
GOODYEAR -TIRES
$2,237.31
JPMORGAN CHASE BANK
HESSELBEIN -PARTS
$380.70
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$4,799.32
JPMORGAN CHASE BANK
HUSKY LINER -FLOOR MAT
$1,142.87
JPMORGAN CHASE BANK
HUSKY LINERS - REFUND
($999.76)
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$46.61
JPMORGAN CHASE BANK
JOHN WRIGHT -TOOL BOX
$799.99
JPMORGAN CHASE BANK
KACOMM- CONTROL HEAD
$781.54
JPMORGAN CHASE BANK
LENOX -TOW
$85.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$41.98
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$92.49
9
Claims List - 10/03/2023
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
TERMINAL - UPFITTING
$356.27
JPMORGAN CHASE BANK
WELDON -PARTS
$97.64
SEWN PRODUCTS LLC
SEAT COVERS
$654.00
UNIFIRST HOLDINGS LP
VEHICLE MAINT UNIFORM
$105.74
VEHICLE MAINTENANCE -Total
$15,890.55
CITY GARAGE -Total
$15,890.55
76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS
$20,445.47
WORKERS' COMP SELF -INS -Total
$20,445.47
WORKERS' COMP SELF -INS -Total
$20,445.47
77 GENERAL LIABILITY - PROPERT JPMORGAN CHASE BANK BILL KNIGHT- REPAIR
$1,995.99
MICHAEL C WACKENHUTH
ESTNALUE DAMAGE UNIT $345.00
GEN LIAB -PROP SELF INS -Total $2,340.99
GENERAL LIABILITY- PROPERT -Total $2,340.99
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL - TREADMILL $880.00
WELLNESS -Total $880.00
HEALTHCARE SELF INS FUND -Total $880.00
City Grand Total $667,482.65
Is
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at 11340 East 96th Street North
Lot 3 Block 9 Smith Farms Addition
DATE: September 28, 2023
BACKGROUND:
The subject commercial development is located at 11340 East 96th Street North. Public
infrastructure improvements consist of a fire line tap and valve.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in September 2023, by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor has supplied the necessary two -year maintenance bond,
RECOMMENDATION:
Staff recommends acceptance of the public infrastructure improvements at 11340 East 96th Street
North (Lot 3 Block 9 Smith Farms Addition).
ATTACHMENTS:
Location Map
Attorney Approved Bond
Lot 3 Block 9 Smith Farm Addition
1" = 470 ft
Location Map
09/07/2023
This map may represents a visual display of related geographic information- Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible for
staff most up-to -date information.
Farris, Earl
From: Wingert Shellie
Sent: Tuesday, August 29, 2023 3:26 PM
To: Eaton, Steven; Lombardi, Julie
Cc: Farris, Earl
Subject: RE: Fire Main Valve Bond 11340 E 96 ST. N
Hello Steven,
I have reviewed the Fire Main Valve Maintenance Bond at your request. The attorney -in-
fact signature is authorized, the surety is licensed to do business in Oklahoma, and the
amount of the bond is well within the surety's $246,650,000 underwriting
limitation. Therefore, the bond is approved.
Thank you,
Shellie
Shellie Wingert
Legal Assistant
City of Owasso
200 S. Main Street
Owasso, OK 74055
swineertra dwofowasso.com
918 - 376 -1548
From: Eaton, Steven <seaton @CityOfOwasso.com>
Sent: Tuesday, August 29, 2023 3:06 PM
To: Lombardi, Julie <1Lombardi @CityOfOwasso.com >; Wingert Shellie <swingert @cityofowasso.com>
Cc: Farris, Earl <efarris @CityOfOwasso.com>
Subject: FW: Fire Main Valve Bond 11340 E 96 ST. N
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
They are bring us the original tomorrow.
Thank you,
Steven Eaton
City of Owasso
Infrastructure Inspector
seaton (5Dcitvofowasso.com
Phone 918-272-4959
Cell 918-693-3979
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 97C23e8e1
KNOW ALLMEN BY THESE PRESENTS, That we Gregg Mechanical and Plumbing, LLC
as Principal (Developer and Contractor), and The Ohio Casualty Insurance Company as
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of
Six Thousand & 00/100 ($ $6,000.00 )
which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly bythese presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
(2) two year(s) after final approval of the
Fire Line tap
a privately financed public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal
and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent daring the said period.
SIGNED, SEALED, AND DATED: August 25, 2023
and Plumbing, t,LC Principal
Surety
Attorney -in -Fact
Power of Attorney
Liberty
Mutual.
SURETY
This Power of Attorney limits the acts of those named herein, and they have no authority to
bind the Company except in the manner and to the extent herein stated.
Liberty Mutual Insurance Company
The Ohio Casualty Insurance Company Cedifica(e No: 8206248.969506
West American Insurance Company
POWER OF ATTORNEY
KNOWN ALL PERSONS BY THESE PRESENTS: That The Ohio Casualty insurance Company is a corporation duty organized under the laws of the State of New, Hampshire, that
Liberty Mutual Insurance Company is a corporation duly organized under the laws Of the State of Massachusetts, and West American Insurance Company 15 a corporation duly organized
under the laws of the Slate of Indiana (herein collectively called Ihe'Companies'), pursuant to and by aulhodty herein set to *, does hereby name, constitute and appoint, J. Kelly
Drer; Jamic IJurris• Kristin f.cwis; Shelli It. Samscl; Slcplrcu hf. Polcmmn; Vaughn I'. Graham Vaughn P. Gmham Jr
execute, seal, acknowmdge aW detwor, for and on its behalf assurety andas Its a nand deed, any and all undertakings, bonds, recognizancros and other surety obligations, inpursuance
of these presents and shall be as binding upon the Companies as It they have been duly signed by the president and attested by the secretary of the Companies in their own proper
persons.
IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been affixed
thereto this Sd! day Of Smacmbcr , 2021 .
Uberiy Mutual Insurance Company
The Ohio Casualty Insurance Company
West American Insurance Company
le of PENNSYLVANIA
mry, of MONTGOMFRY ss
this All dayof SeptorAwr , 2021 before me personally appeared Oavld M. Carey, who acknowledged himself to be the Assistant Secretary of Liberty Mutual
npany, The Ohio Casualty Company, and West American Insurance Company, and [hot ha, as such, being aulhortred so to do, execute the foregoing Instrument for the
ein contained by signing on behalf of the corporations by himself as a duly aulhorized Olgcor.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at King of Prussia, Pennsylvania, on the day and year first above written.
This Power of ABomey is made and executed pursuant to and by authority of the following Bylaws and Authorizations of The Ohio Casualty Insurance Company, Liberty Mutual
Insurance Company, and West American Insurance Company which resolutions are now In lull farce and effect reading as follows:
ARTICLE IV- OFFICERS: Section 12. Power ofAOomoy.
Any officer or other official of the Corporation authorized for that purpose in wdWg by the Chairman or file President, and subject to such timiletion as the Chairman or life
President may prescribe, shall appoint such effomeys In -(act, as may be necessary to act in behalf of the Corporation to make, execute, seal, acknowledge and deliver as surety
any and all undertakings, bonds, mcognlzances and other surety obligations. Such altomeysin tau, subject to the limitations set forth In their (mpectivo pavers of attorney, shall
have fug paver to hind the Corporation by their signature and execution of any such Instruments and (o attach thereto the seat of gut Corporation. When so executed, such
Instruments shall be as binding as it signed by ale President and arrested to by the Secretary. Any power or authority granted to any representative or agameyimfact under the
provisions or Oils article may he revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authority.
ARTICLE X111- Execution of Contracts: Section S. Surety Bonds and Undertakings.
Any omcer of the Company aulhorized for that purpose In writing by the chairman or the president, and subject to such Ilmflagons as the chairman or the president may presents,
shall appoint such allorneys- Indacl, as may he necessary to act in behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and air undertakings,
hands, recognizances and other surety obligations. Such allomeysin.fact subject to the limhagons set forth in their respective powers of attorney, shall have full power to bind the
Company by their signature and execution of any such Insuuments and to attach thereto the seal of the Company. When so executed such instruments shell be as binding as it
signed by the president and allesled by the secretary.
Certificate of Designation -The President of the Company, acting pursuant b the Bylaws of the Company, authorizes David M. Carey, Assistant Secretary la appoint such atlomeysin•
fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surely any and all undertakings, bonds, recognizences and other surety
obligations.
Authorization -By unanimous consent of the Company's Board of Creclors, the Company consents that facsimllo or mochanicallyreproduced signature of any assistant secretary of the
Company, wherever appearing upon a certified copy of any power of attorney Issued by the Company in connection will surety bonds, shall be valid and binding upon the Company with
the same force and effect as (hough manually affixed,
1, Renee C. Llewellyn, the undersigned, Assistant Secretary, The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company, amt West American Insurance Company do
hereby certify that the original power of attorney of vhch the foregoing is a full, true and correct copy of the Power of Attorney executed by said Comanlfu, is In full force and effect and
has not been revoked.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of sold Companies this 25th dayof August 2023, _'
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of the Pavement Striping Project March 2023 and Authorization for
Final Payment
DATE: September 28, 2023
BACKGROUND:
Included in the FY 2023 Carryover Streets Division Budget is funding for completion of the
Pavement Striping Project. The project work area included:
• The intersection at East 96th and North Garnett Road
• The intersection at North 129th and East 961h (including a section of the service road)
• A section of East 861h from North Main to North 117th (including sections of the
service roads)
• East 86th Street North from North 129th East Avenue to North 145th East Avenue
City Council awarded the contract to RoadSafe Traffic Systems, Inc., in May of 2023 in the amount
of $255,411.50. The project was completed in September 2023 and meets all standards for
acceptance.
The final payment of $239,491.10 to RoadSafe Traffic Systems, Inc., will result in a final contract
amount of $239,491.10, a contract underrun of $15,920.40.
FUNDING:
Funding is included in the Streets Division Budget.
RECOMMENDATION:
Staff recommends acceptance of the contract work and authorization for final payment to
RoadSafe Traffic Systems, Inc., of Tulsa, Oklahoma in the amount of $239,491.10.
ATTACHMENTS:
Location Map
Final Pay Documents
2023 Striping Project
1" =1737 ft
Location Map
08/10/2023
This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for mast up- tatlate information.
From: RoadSafe Traffic Systems, Inc.
6101 N.W.10U Street
Oklahoma City, OK 73127
To: CITY OF OWASSO
P.O. BOX 180
OWASSO, OK 74055
Contract OK23037. RSIPRIME -CITY OF OWASSOIPAVEMENT
STRIPING 2023
Item
Description
V WHITE STRIPE
C WHITE DASHED STRIPE
4' YELLOW STRIPE
4'YELLOWDASHED STRIPE
12'YELLOWSTRIPE
24'WHITESTOPBNT
8' WHITE CROSSWALK STRIPE
WHITESTRAIGHTARROW
WHITE TURN ARROW
WHITECOMBOARROW
LANE ENDS MARKING
ST141PESARROWS 8. WORDS
REMOVAIICLEAN UP
6' WHITE BIKE LANE STRIPE
8' WHITE DASHED WARNING BIKE
LANE STRIPE
2 WIDE GREEN CONTINENTAL
BLOCKS
V WIDE 2 LONG WHITE BLOCKS
WHITE BIKE SYMBOLWITH
ARROW
WHITE BIKE SYMBOL WITH
SHARROW
WHITE BIKE SYMBOL WITH GREEN
BACKGROUND
TRAFFIC CONTROL
MOBILIZATION
Remitto: RoadSafe Traffic Systems, Inc.
8101 NW 10th Street, Suite B
Oklahoma City, OK 73127
Contract
Unit
To -Date
Contract.
Quantity
Prim
Ulm
Amount
15,993.00
0.90
LF
14;39170
8,414.00
0.90
LF
7,57260
39;078.00
0.90
LF
35,170.20
2,33D.00
0.90
LF
2007.00
1,36020
50D
LF
6ADO.W
1,118340
900
LF
16,94700
5,430.00
200
IF
10,876.00
14.00
20D.00
EA
2800.00
145.00
20D.00
FA
29,000.00
9.00
425.00
EA
3,8259.0
26
06.00
EA
1,700.6
1.6
28,000.00
LSU
20,000.00
9,776.00
1.50
LF
14,554.00
378.00
200
LF
756.00
12&6
95.6
EA
1216.00
600.6
40.00
EA
24.06.00
4200
250.00
FA
10,500.00
53.00
150.00
EA
7,96.00
24.00
3011.00
EA
7,200.00
1.00
5,000.00
LSU
5,000.00
1.00
4,000.6
LSU
4,000.00
Subtotal:
245,411.50
( +) Taxes: .
0.00
( =) Total:
239,491,10
Current
Quantity
15,475.00
7,032.00
38,455.00
201200
1,015.00
11758.00
5,352.00
15.00
145.00
10.00
200
1.00
9,293.00
39200
130.DD
536.00
41.00
54.00
24.00
1.00
1.6
Current
Amount
13,927.50
6,328.80
320D9.6
1,BIO.6
5,075.0D
15,82200
10,704.00
3,000.00
29,000.00
4,250.00
1,700.00
28,000.00
13,939.50
784.OD
12350.00
25,440.DD
10.250.DD
8,100.OD
7,200.00
5,06.00
4,06.00
239,491.10
0.00
Total Contract 255,411.50
Final Bill Completed Amount 239.491.10
Invoice: 314614 Contract Undemin $15,920.40
Date: 9!7212023
Application 1
Period From: 6/1212023 to 9MZ023
State Contract PAVEMENT STRIPING 2023
Previous
Previous
To -Date
TO -Date
Quantity
Amount
quantity
Amount
O.DD
0.00
15,475.00
13,927.6
DO
0.00
7,03200
6,328.80
DO
0.00
36,455.00
32,809.50
0.00
0.00
2,01210
1,81obo
0.00
0.00
1,DIS.60
5,075.00
0.00
0.00
11758.00
15,82200
DIM
O.CO
5,35200
10.704.00
0,00
000
15.00
3,00100
0.00
DID
145.00
29,000.01)
ORO
0.6
10.!.00
4,26101)
0.00
DID
200
1,700.0D
0.00.
DID
1.00
28,000.6
0.00
0.00
9.293.00
13,939.50
0.00
0.00
39200
784.00
0.00
0.00
130.OD
12350.00
0.00
0.00
635.00
25,440.00
0.00
0.00
41.6
10,250.00
0.00
0.00
54.00
8,100.00
0.00
000
24.00
7,200.6
0.6
0.00
1.00
5,000.00
0.00
06
1.00
4,001OD
0.00
239,491.10
0.00
0.00
0.00
239,491,10
Totat 0ueT0ts tivoltt:
239,491.10
Page 1 of 1
CLAIM OR INVOICE AFFIDAVIT
STATE OF Kansas
COUNTY OF Butler
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly swom, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Sul:rplicr
Subscribed and sworn to before me this 13th day of september
Notary Publ c
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Project/ Owner Contractor
Project: 2023 Owasso Pavement Striping Project Name: RoadSafe Traffic Systems
Address: 200 South Main
Owasso 0K 74055
City State Zip Code
Owner: City of Owasso
TO ALL WHOM IT MAY CONCERN:
Address: 8101 NW 10th St Ste B
Oklahoma City ox 73127
City State Zip Code
Contractor Licence:
Contract Date: 5 / 16 12023
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
two hundred thirtv nine thousand four hundred ninetv one & 10/100
Dollars ($239,491.10 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment In full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner In connection
with said contract or project.
W' ass to Signature:
Print Form
Dated this
Contractor
By
Title:'
Page 1 of 1
TO: The Honorable Mayor and City Council
FROM: Julie Trout Lombardi, City Attorney and General Counsel
SUBJECT: Resolution 2023 -18, Authorization to Initiate Condemnation Proceedings to
Acquire Property for the East 106th Street North and North 129th East Avenue
Intersection Improvement Project
DATE: September 28, 2023
BACKGROUND:
The City of Owasso is currently in the process of acquiring private property along East 106th Street
North and North 129th East Avenue as public right -of -way (ROW) in accordance with the East
106th Street North and North 129th East Avenue Intersection Improvement Project, Parcel No. 11 is
located at 12906 East 106th Street, and is owned by GCP Properties, LLC. An appraisal of this
property was performed on or about June 13, 2021. A final offer of $242,000 was recently
tendered to the landowner but the parties have been unable to reach agreement. Therefore, it
has become apparent that condemnation will be required in this case.
Based upon the foregoing, condemnation is the sole mechanism available to the City to obtain
the necessary right-of-way and easement on the GCP Properties parcel. The property in
question will be utilized for a public purpose, therefore a condemnation action is both
warranted and appropriate. Staff submits that a Resolution of Necessity authorizing the filing
and prosecution of a condemnation action is appropriate and required to obtain land
necessary from the GCP property.
RECOMMENDATION:
Staff recommends approval of Resolution 2023-18 authorizing the filing and prosecution of a
condemnation action to obtain the necessary right -of -way and easement on the GCP property
described therein.
ATTACHMENT:
Proposed Resolution 2023-18
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2023-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA RESOLVING
THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO
OBTAIN PROPERTY LOCATED AT 12906 E. 106th STREET NORTH, OWASSO, OKLAHOMA, 74055
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to purchase certain property from GCP Properties, LLC, with the following
legal description:
Permanent Riaht of Wav:
A tract of land that is a part of the Northwest Quarter of the Northwest Quarter of the
Northwest Quarter of the Northwest Quarter (NW/4 NW/4 NW/4 NW/4) OF Section Sixteen
(16), Township Twenty-one (21) North, Range Fourteen (14) East of the Indian base and
Meridian, Tulsa County, State of Oklahoma. More particularly described as; Commencing
at the Northwest Corner of said Section 16, thence along the North line of the Northwest
Quarter, N88°44'43 "E a distance of 331.07 feet to the Northeast corner of the said Northwest
Quarter of the Northwest Quarter of the Northwest Quarter of the Northwest Quarter; thence
along the East line of the said Northwest Quarter of the Northwest Quarter of the Northwest
Quarter of the Northwest Quarter, S01°18'53 "E a distance of 16.50 feet to the Point of
Beginning; thence S01°18'53 "E a distance of 43.50 feet; thence S88°44'43 "W a distance of
211.07 feet; thence S43°42'55 "W a distance of 77.74 feet; thence S01°18'53 "E a distance of
215.87 feet; thence along the South line of the said the Northwest Quarter of the Northwest
Quarter of the Northwest Quarter of the Northwest Quarter, S88°44'43 "W a distance of 48.50
feet; thence along the Statutory Right of Way being 16.50 feet East of and parallel with the
West line of the Northwest Quarter of said Section 16, Not 01°8'53 "W a distance of 314.37
feet; thence along the Statutory Right of Way being 16.50 feet South of and parallel with
the North line of the Northwest Quarter of said Section 16, N88 044'43 "E a distance of 314.57
feet to the Point of Beginning.
Temporary Construction Easement:
A tract of land that is a part of the Northwest Quarter of the Northwest Quarter of the
Northwest Quarter of the Northwest Quarter (NW/4 NW/4 NW/4 NW/4) of Section Sixteen
(16), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian base and
Meridian, Tulsa County, State of Oklahoma. More particularly described as; Commencing
at the Northwest Corner of said Section 16, thence along the North line of the Northwest
Quarter, N88°44'43 "E a distance of 266.08 feet; thence S01°18'53 "E a distance of 60.00 feet
to the Point of Beginning; thence on a line parallel with and 60.00 feet from the North line
of the Northwest Quarter of said Section 16, S88°44'43 "W a distance of 146.08 feet, thence
S43°42'55 "W a distance of 77.74 feet; thence on a line parallel with and 65.00 feet from the
West line of the Northwest Quarter of said Section 16, $01018'53 "E a distance of 215.87 feet;
thence N88°44'43 "E a distance of 5.00 feet; thence N01°18'53 "W a distance of 213.80 feet,
thence N43°42'55 "E a distance of 73.60 feet; thence N88°44'43 "E a distance of 144.01 feet;
thence N01°18'53"W a distance of 5.00 feet to the Point of Beginning.
WHEREAS: The acquisition of the property referenced above is necessary for public
safety and to facilitate the widening of East 106th Street North and North 129th East
Avenue;and
Resolution 2023-18
Page 7 of 2
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
made a bona fide, good faith offer to GCP Properties, LLC, to purchase the land
referenced above; and
WHEREAS: GCP Properties, LLC has declined such offer of payment by the City of
Owasso; and
WHEREAS: As provided under the Constitution and Statutes of the State of
Oklahoma, it is necessary for the City of Owasso to condemn the property referenced
above in the interest of public safety and for the widening of East 106th Street North and
North 129th East Avenue.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: It being necessary for public safety, the officers and agents of the
City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the
conclusion thereof, condemnation proceedings against GCP Properties, LLC, which has
declined such offer of payment by the City of Owasso.
PASSED AND APPROVED this 3rd day of October, 2023.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
8062416.1
Resolution 2023 -18
Page 2 of 2
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Julie Trout Lombardi, City Attorney and General Counsel
Resolution 2023 -19, Authorization
Acquire Property for the East 106+ h
Intersection Improvement Project
September 28, 2023
BACKGROUND:
to Initiate Condemnation Proceedings to
Street North and North 129th East Avenue
The City of Owasso is currently in the process of acquiring private property along East 106th Street
North and North 129th East Avenue as public right-of-way (ROW) in accordance with the East
106th Street North and North 129 +h East Avenue Intersection Improvement Project. Parcel No. 16 is
located at 12716 East 106th Street North, and is owned by Brandy Ryan Lambert. An appraisal on
this property was performed on or about June 16, 2021, which resulted in a final offer by the City
of Owasso to the landowner in the amount of $42,000. This offer was not accepted; therefore, it
is necessary to condemn the property.
Based upon the foregoing, it has become apparent that condemnation is the sole mechanism
available to the City to obtain the necessary easements on the Lambert parcel. The right -of-
way and easement in question will be utilized for a public purpose, therefore a condemnation
action is both warranted and appropriate. Staff submits that a Resolution of Necessity
authorizing the filing and prosecution of a condemnation action is appropriate and required to
obtain the land needed from the Lambert property.
RECOMMENDATION:
Staff recommends approval of Resolution 2023-19 authorizing the filing and prosecution of a
condemnation action to obtain the necessary easements on the Lambert property described
therein.
ATTACHMENT:
Proposed Resolution 2023 -19
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2023-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA RESOLVING
THE NECESSITY OF INSTITUTING AND PROSECUTING CONDEMNATION PROCEDURES TO
OBTAIN PROPERTY LOCATED AT 12716 E. 106th STREET NORTH, OWASSO, OKLAHOMA, 74055
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
endeavored to purchase certain property from Brandy Ryan Lambert, with the following
legal description:
Permanent Riaht of Wav:
A tract of land that is a part of the Northeast Quarter of the Northeast Quarter (NE/4 NE/4)
of Section Seventeen (17), Township Twenty -one (21) North, Range Fourteen (14) East of
the Indian Base and Meridian, Tulsa County, State of Oklahoma. More particularly
described as; Commencing at the Northeast Corner of said Section 17, thence along the
North line of the Northeast Quarter, S88°43'29 "W a distance of 415.44 feet; thence
S01°19'40 "E a distance of 16.50 feet to the Point of Beginning; thence along the Statutory
Right of Way being 16.50 feet South of and parallel with the North line of the Northeast
Quarter of said Section 17, S88°43'29 "W a distance of 226.85 feet; thence S01°19'40 "E a
distance of 38.5 feet; thence N88°43'29 "E a distance of 226.85 feet; thence N01°19'40 "W a
distance of 38.50 feet to the Point of Beginning.
Temporary Construction Easement:
A tract of land that is a part of the Northeast Quarter of the Northeast Quarter (NE/4 NE/4)
of Section Seventeen (17), Township Twenty-one (21) North, Range Fourteen (14) East of
the Indian Base and Meridian, Tulsa County, State of Oklahoma. More particularly
described as; Commencing at the Northeast Corner of said Section 17, thence along the
North line of the Northeast Quarter, S88°43'29 "W a distance of 469.07 feet; thence
S01°16'31 "E a distance of 55.00 feet to the Point of Beginning; thence on a line 55.00 feet
South of and parallel with the North line of the Northeast Quarter of said Section 17,
S88°43'29 "W a distance of 68.00 feet; thence S01°16'31 "E a distance of 15.00 feet; thence
N88°43'29 "E a distance of 68.00 feet; thence N01°16'31 "W a distance of 15.00 feet to the
Point of Beginning.
WHEREAS: The acquisition of the property referenced above is necessary for public
safety and to facilitate the widening of East 106th Street North and North 129th East
Avenue; and
WHEREAS: The City of Owasso, by and through officers and agents thereof, has
made a bona fide, good faith offer to Brandy Ryan Lambert, to purchase the land
referenced above; and
WHEREAS: Brandy Ryan Lambert has declined such offer of payment by the City
of Owasso; and
WHEREAS: As provided under the Constitution and Statutes of the State of
Oklahoma, it is necessary for the City of Owasso to condemn the property referenced
Resolution 2023-19
Page 1 of 2
above in the interest of public safety and for the widening of East 106th Street North and
North 129th East Avenue.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT: It being necessary for public safety, the officers and agents of the
City of Owasso, Oklahoma, are hereby authorized to initiate, and prosecute to the
conclusion thereof, condemnation proceedings against Brandy Ryan Lambert, which
has declined such offer of payment by the City of Owasso.
PASSED AND APPROVED this 3rd day of October, 2023.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Resolution 2023-19
Page 2 of 2
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, PE, City Engineer
SUBJECT: Smithview Channel and Rayola Detention Pond Improvements - Agreement for
Engineering Design Services
DATE: September 28, 2023
BACKGROUND:
In 2005, the City completed a Master Drainage Plan (MDP) that assessed needs in all the
drainage basins within the fenceline of Owasso. An area of concern was the Bird Creek Tributary
5A (Trib 5A). Trib 5A converges with Bird Creek, west of US Hwy 169. It traverses northward east of
National Steak and Poultry, east of McDonalds, continues upstream to bisect Rayola Park and
ends at East 861h Street North. During the study, Meshek & Associates, Inc. (Meshek) determined
that Trib 5A from East 76th Street North was undersized for the recent development and drainage
issues would continue to occur as development continued. Meshek addressed that the
concrete -lined channel east of Elm Street, and north of East 8th Street is undersized, as well as the
culvert under East 8th Street. In addition, the storm sewer system along East 8th Street has limited
capacity. As a result, stormwater has the potential to overflow between the houses along Elm
Street, and along East 8th Street. Meshek recommended a taller, wider channel to flow from
immediately south of First Bank of Owasso to Rayola Park. Once in Rayola Park, Meshek
recommended a new detention pond should be constructed where the west practice baseball
fields are located. The detention pond would buffer increased flows from the larger channel, as
well as lower Trib 5A Federal Emergency Management Agency lower flood elevations that exist
on the east lots of Wilawood.
Since the MDP was prepared, several businesses have developed in the upper end of this basin.
Ator Center currently accommodates First Bank of Owasso, IQ Corwash, Slim Chickens
restaurant and Home2Suites motel. Afar Center was platted with the condition that detention
was to be provided by the City of Owasso, as a fulfillment of the right -of -way (ROW) agreement
for ROW acquired as a part of the 2006 realignment of North Garnett Road /East 86th Street North
intersection. With no detention in these fully developed areas, more flows than were anticipated
in the MDP are experienced. Therefore, the proposed Rayola Detention will need to be
designed and expanded to accommodate the proposed wider channel and extra impervious
area.
Lastly, in 2010, staff designed a Community Development Block Grant project in Rayola Park. The
project consisted of concrete weirs designed in the flowline of the creek so water from rains
would cascade over the weirs, slowing the flows in the park and providing tranquil sounds to
users of the trail system. Unfortunately, the creek flows have eroded the areas around the weirs
and each one needs to be stabilized due to erosion, as well as erosion around the south
pedestrian bridge abutment from the YMCA to the playground.
ENGINEERING AGREEMENT /SCOPE OF WORK:
City staff and Meshek & Associates, LLC, developed a scope of work for the design of the
project. The project, if approved, will provide additional storm sewer capacity in the channel
south of East 86th Street North in the Smithview subdivision, a new detention pond in Rayola Park,
and stabilization of the weirs and bridge abutment in the channel. The following components
are included in the scope of the agreement:
Rayola Detention Pond Design
Page 2
1. Perform topographic survey and boundary survey to verify existing easements and
right -of -way of the project site;
2. Update the hydrologic and hydraulic models of the existing system;
3. Prepare conceptual pond and channel surface models using the new survey data;
4. Implement MDP recommendations within updated models to get a no -rise condition:
a. Design storage areas and channels to attenuate the additional runoff from
Ator Center development;
b. Design the detention to maximize the flood prevention of buildings and yards
in the Wilawood residential area between East 4th Street and East 76th Street
North;
c. Determine storm sewer and channel improvements upstream of East 8th
Street;
d. Hydraulic modeling will include the downstream impacts to the floodplain
along Bird Creek Tributary 5A to East 76th Street North;
5. Prepare a conceptual cost estimate;
6. Present findings to City of Owasso for approval;
7. Prepare summary memo;
8. Preparation of construction plans that include:
a. Channel improvements;
b. Detention pond grading (for use as a ball field);
c. East 81h Street culvert and pavement replacement;
d. Erosion repair and stabilization at five channel weir structures;
e. Public utility relocations;
9. Prepare preliminary and final construction plans;
10. Assist in the preparation of bidding documents;
11. Attend plan review meetings and public meetings;
12. Assist with bidding and construction services;
13. Prepare As -Built plans
City staff and Meshek & Associates, LLC, came to an agreement relating to the engineering
service fee on September 6, 2023. If approved by City Council, cost of engineering services will
be an amount not to exceed $281,630.00
FUNDING:
Funding is available in the Stormwater Fund Budget.
RECOMMENDATION:
Staff recommends approval of the Agreement for Engineering Services with Meshek and
Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $281,630.00, and authorization
to execute all necessary documents.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
Smithview Channel and Rayola Pond Project
This map may represents a visual displav of related geographic information. Data provided here en is no; guarantee of actual field cone hicns. To be sure cf complete accuracy, please contact the
responsible staff for most up -to -date information.
This map may represents a visual displav of related geographic information. Data provided here en is no; guarantee of actual field cone hicns. To be sure cf complete accuracy, please contact the
responsible staff for most up -to -date information.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
THIS AGREEMENT, made and entered into this 3rd day of October, 2023 between the City
of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as
CITY, and Meshek & Associates, LLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to design channel and detention pond improvements south of E.
86th Street and west of SH 169, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2023-2024
Stormwater Management Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PREFORMED BY ENGINEER. ENGINEER shall preform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this agreement.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
PAGE 1 OF 15
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3 In soils, foundations, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Becuase of the inherent
uncertainties in subservice evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of ENGINEER.
7.4
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
PAGE 2 OF 15
9. LIABILITY AND INDEMNIFICATION.
10.
9.1. The ENGINEER shall indemnify and hold the CITY and the CITY's officers
and employees harmless from and against damages, losses and judgments
arising from claims by third parties, including reasonable attorneys' fees and
expenses recoverable under applicable law, but only to the extent they are
caused by the negligent acts or omissions of the ENGINEER, its employees
and its consultants in the performance of professional services under this
Agreement. The ENGINEER's duty to indemnify the CITY under this
provision shall be limited to the available proceeds of insurance coverage.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10.1. CITY agrees to include in all construction acts the provisions of Articles
7.1, and 7.2, and provisions providing c a , indemnification of CITY
and ENGINEER for contractor's neg ; ce.
10.2. CITY shall require construction co ctoto nam $TTY and ENGINEER
as additional insureds on the contract general liability insurance policy.
11. COMPLIANCE WITH LAWS. In ance of SERVICES, ENGINEER shall
comply with applicable regulatory u1r inc uding federal, state, and local
laws, rules, regulations, orders, code ria an standards. ENGINEER shall
procure the permits, cer ' and nses necessary to allow ENGINEER to
perform the SERVIC NGI v ERs ; not be responsible for procuring permits,
certificates, and licens d for an construction unless such responsibilities
are specifically a ' ed in Attachment B, SCOPE OF SERVICES.
12. INSURAN
12.1. Du r` the perfor ance of the SERVICES under this AGREEMENT,
ENGI R sha aintain the following insurance:
12.1.1. Gen Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
PAGE 3 OF 15
12.2. ENGINEER shall furnish CITY updated certificates of insurance upon
request at anytime throughout the duration of the contract.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
131. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this ` EMENT, or suspend
performance thereof, for CITY'S conve ce n written notice to
ENGINEER; and ENGINEER shall t inate or end performance of
SERVICES on a schedule acceptabl o C In the nt of termination or
suspension for CITY'S convenience, all pay E GINEER for all
SERVICES performed to the date of ter ation in accordance with
provisions of Attachment D PENSA N. Upon restart of a suspended
project, ENGINEER's contra n the ule shall be equitably adjusted.
15. NOTICE.
Any notice, demand,,, reque require, by or made pursuant to this AGREEMENT
shall be deemed prope I if erso ally delivered in writing or deposited in the
United States m ' sta epa , the address specified below.
To ENGI R: shek & Associates, LLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Benjamin W. Fletcher, PE, LSI
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lighhdng, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY* If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the euentbf a dispute between the
ENGINEER and the CITY over the interpretationOr application of the terms of this
AGREEMENT, the matter shall be referred tome City's Director of Public Works for
resolution. If the Director of Public Works 1im nable`io resolvekthe dispute, the matter
may, in the Director's discretion, be referred to ttie City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities b la -4o resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not`assign its olfigations undertaken pursuant to
this AGREEMENT, provided . that notlig contained in this paragraph shall prevent
ENGINEER from employmg such independent consultants, associates, and
subcontractors as ENGINEE -1- ay -'a
subcontractors to assist ENGINEER in the
s�
performance of the SERVTCk lteratYtider.
21. APPROVAL,Itls un&Atood`1&id agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department 6f, e City of;Qwasso, and any plans or specifications not meeting the
terms set for rrt this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER' the ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and the
Consultant, this contract may be extended for three (3) successive, one (1) year terms
if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly rate
changes from the consultant and maximum contract are subject to change. This
extention is the first extention of a maximum of three (3) extentions.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Staci Cuccio as Project Manager for the PROJECT. ENGINEER agrees
that no change will be made in the assignment of this position without prior
approval of CITY.
PAGE 5 OF 15
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
Meshek & Associates, LLC
Benjamin W, Fletcher, FE, LSI
Date 9/8/2023
PAGE 6 OF 15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The existing culvert on Garnett Road and Ranch Creek Tributary A
was constructed prior to the design of the regional detention pond immediately
downstream. Since the pond provided regional detention for upstream development, the
fully developed flows exceed the capacity of the structure and cause overtopping and
backwater upstream. The PROJECT will provide additional storm sewer capacity under
Garnett Road resulting in a 1% annual chance flood elevation lower than 676.50.
The PROJECT shall consist of civil engineering services for the following categories of
assignments:
1. Receive and review all information provided by C ;
2. Perform topographic survey and boundary su to v rify e g easements and right
of way of the project site;
3. Update the hydrologic and hydraulic models for isting system
4. Implement the master drainage plan re bons ithin the updated models and
modify to achieve a no rise condition
5. Prepare preliminary and fi uctio , lans for channel & detention pond
improvements;
6. Assist in the preparation of ents, attend up to two (2) meetings during
the bidding and ess, d attend up to two (2) meetings with the contractor
during cons n;
7. Prepare
PAGE 7 OF 15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, LLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the CITY by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execu n of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is fur # ' understood that all reviews
and conceptual designs will be prepared in accordance th City of Owasso design
criteria and specifications for construction.
B.I. Basic Services of ENGINEER. The tic se Aces of ENGINEER shall
include, but are not limited to the
B.1.a) Perform Topographic
B.1.a) 1. Control: BE
B.1.a) 2.
tasks:
I points established on the
orth coordinate system
atural ground features including flowlines,
lilies as per field observation, atlas
paving, fences, and other
: Locations of property lines, easements, and
filed of record with the Tulsa County Clerk
B.l.b) Prepai dates the hydrologic and hydraulic models of the existing
system
date the portion of the Trib 5A HMS model within the
development and project area
B.1.a) 2. Update a portion of the HMS model with Atlas 14 rainfall
B.1.a) 3. Update a portion of the Trib 5A RAS model within the project area
with updated flow rates and new terrain
B.1.c) Prepare conceptual pond and channel surface models using recently collected
survey data
B.1.d) Implement MDP recommendations within updated models and modify as
needed (up to 3 iterations) to get a no rise condition. The alternatives will aim
at achieving the following goals:
B.1.a) 1. Design storage areas and channels to attenuate the additional
runoff from Ator Center development
PAGE 8 OF 15
B.1.a) 2. Design the detention to maximize the flood prevention of
buildings and yards in the Wilawood residential area between 4th
Street and 76th Street.
B.1.a) 3. Determine storm sewer and channel improvements upstream of
8th Street
B.1.a) 4. Hydraulic modeling will include the downstream impacts to the
floodplain along Bird Creek Tributary 5A to E. 76th Street.
B.1.e) Prepare a conceptual cost estimate
B.1.0 Present findings to City of Owasso for approval
B.1.g) Prepare summary memo
B.1.h) Preparation of construction plans
B.l.a) 1. Includes the design of
i. Channel improvements r '
ii. Detention pond grading (for use as a bal
iii. 8th Street culvert and vavement revlacer
iv. Erosion repair and stabilization at,5channel weir structures
v. Public utility relocations
B.1.a) 2. Plans submitted at 0%
Tlh 111141;11�_11
B.1.i) Preparation of construction cos, t estimafe
B.1.a) 1. Estimate subnutted 90% and 100
y Z�
B.1.j) Attendance atprolect g�eetmgs r
B.1.a) 1. Up to3,,p]a review meetings
B.1.a) 2 1 public trieeting
B.1.a) 1 City €Couaci) meeting
"p
". ;a.
B.11) Coordination with `sub- consultants
£N
B.1.1) General serves during construction
B.1. I.. Assistance in preparing bidding documents
i. Prepare bid schedule
ii. Prepare any technical specifications
B.1.a) 2. Attend Pre -Bid and Pre -Work conferences with City of Owasso
staff and successful contractor
B.1.a) 3. Review all material submittals
B.1.a) 4. Respond to contractor RFI's
B.1.a) 5. Attendance at up to 4 project meetings during construction
B.1.m) Preparation of As Built plans
BJ.a) 1. Based on City of Owasso and contractor redline plans
PAGE 9 OF 15
B.2 Services not included in the Scope of Services are:
B.2.a) 1. Geotechnical services
B.2.a) 2. Design of ball field amenities
B.2.a) 3. Environmental investigation or USACE Section 404 permitting
B.2.a) 4. Construction inspections
PAGE 10 OF 15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc. To furuish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and stand specifications.
C.1.3 ENGINEER will reasonably rely upon • acc timeliness, and
completeness of the information pr edby, CI
C.2 Access. To assist in providing access to pu private p perty when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the Ci er (or 404per individual designated in
writing) to act as its representative ' es e work to be performed under this
AGREEMENT, and such on shal a complete authority to transmit
instructions, receive inf a inte et and define CITY'S policies and decisions
with respect to mate equ' ent, a ents and systems pertinent to the services
covered by this AGRE "
C.3.1 F ni locating, both horizontally and vertically, existing
C wned uti es in expediting their relocation as described in
A ent B. Fu er, CITY will furnish assistance as required in obtaining
locati of othe tilities, including "potholing'.
C.3.2 Furnish le sistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 11 OF 15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon actual percentage of work completed, completed at the time of billing.
Additional services requested under this agreement will be invoiced according to the Rate
Schedule provided in ATTACHMENT E. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation.
D.2
D.3
D.1.1 For the work under this project the
costs and subconsultant services s4
Thousand Six Hundred Thirty Doll
amount shall not be exceeded with
and other consultants shall
management fee. f st
CITY.
a. billing including direct
Hun d Eighty -One
cents ( 81.630.00) which
written authorization by CITY.
ssottn ites. Services of subcontractors
Rd for at actual cost plus 5
shall be authorized in advance by
D.3.1 Tr and subs nce"all be compensated for at actual cost. Local travel
by sonal or fir automobile shall be compensated for at the rate currently
allo by the I `,
D.3.2 Printing ex es shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
trl:[e125M)aW
D.6 Conditions of Pam.
DAI Payments shall be made based on the amount of work complete at the time of
invoicing as indicated within this AGREEMENT and shall be due and owing
within thirty days of ENGINEER'S submittal of progress payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
ly,["31cZ9161.1
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
2023 Billing Rate Sheet
Attachment E
PAGE 14 OF 15
Allowance for Office Work
Project Principal II
S
325.00
GIS Project Principal
S
230.00
Project Principal I
S
290.00
GIS Project Manager II
S
2 -15.00
Project Manager II
S
260.00
GIS Project Manager 1
$
165.00
Project Manager 1
$
'175.00
GIS Specialist 11
$
135.00
Project Engineer II
S
165.00
GIS Specialist 1
$
'105.00
Project Engineer 1
$
130.00
GIS Analyst
S
95.00
Engineering Intern
$
110.00
GIS Technician
$
80.00
Engineering Technician II
$
125.00
GPS Field Technician
$
80.00
Engineering Technician 1
$
90.00
ROW Project Manager II
$
210.00
CAD Designer
$
100.00
ROW Project Manager 1
$
170.00
3 Man Survey Crew
$
315.00
Assistant ROW Project Manager
S
130.00
2 Man Survey Crew
$
215.00
Ac uisition /Relocation Agent
$
100.00
Survey CAD Technician
$
90.00
IReal Estate Trainee
$
85.00
Survey Crew Chief I
S
100:00 -
Planning /Grant Project Manager II
S
'165.00
Survey Crew Chief II
$
130.00,
Planning/Grant Project Manager 1
$
140.00
Survey Crew Technician
$
85.00 `
Plannerll"
S
115.00
Survey Project Manager
$
200.06,
Planner I
S
105.00
LiDAR Survey Crew
S
250.00
,Contract Administrator
S
190.00
LiDAR Data Specialist
I S
130.00
Administrative I
$
105.00
Allowance for Travel
Mileage
Billed at Current IRS Rate
Per Diem
Billed at Current IRS Rate
Per Diem
Billed at Current GSA Rate
Reproduction
Costs
8 - "1/2 °x1'1° print
$
0.15
Billed per page printed
8- 1/2 "x '14' print
$ 0.20
11'x17" print
$ 0.30
Black and White Plots
$ 3.00
Color Plot
$ 6.00
M lars
S 9.00
Miscellanuous Outside
Expenses and Fees
Outside Direct Project Ex
enses
Passthrou h at Cost
Subconsultant Services
Cost plus 5% management fee
PAGE 14 OF 15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
SMITHVIEW CHANNEL & RAYOLA PARK DETENTION POND IMPROVEMENTS
Schedule
Attachment F
F. SCHEDULE. The schedule for engineering services for the fiscal year 2023 -2024
PROJECT is provided as follows:
F.1. Notice to Proceed: October 1, 2023 (or when Agreement is fully executed)
Anticipated Project Schedule
Project Task
Project Time Allowed
City Review
Survey
30 days
60% Construction Plans
150 days
15 days
90% Construction Plans
90 day
15 days
100% Construction Plans
60 s
Construction Services
D
As- builts
30
F.2. Contract Expiration:
F.3. Project reviews
F.4. Schedule for o
made to ENGIl`
■
15 calendar days by CITY
be established at the time assignment is
PAGE 15 OF 15
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E., City Engineer
SUBJECT: Amendment No. 3 - East 96th Street North from North 119th East Avenue to North 129th
East Avenue Roadway Improvements - Engineering Design Services
DATE: September 28, 2023
BACKGROUND:
In late March 2017, City Council approved an agreement with BKL, Inc., in the amount of
$450,000.00, to provide design plans and specifications for the above referenced project, which
included:
• Utility relocation design of the public utilities;
• Road widening of East 96th Street North from North 119th East Avenue to the Wal-
Mart Entrance;
• Road widening of East 961h Street North from just east of the bridge to North 129th
East Avenue;
• Widening of North 1210 Street East Avenue from East 96 +h Street North to the first
curve south;
• Modifying entrances along East 961h Street North and other ancillary work;
• Widening and extending on and off ramps on the existing interchange;
• Parking lot and access drive modifications along the commercial area
• Prepare right -of -way documents
• Coordinate private utility relocations
• Preparing bid documents
• Assist with bidding and construction
Engineering Amendment No. 1 was approved on June 10, 2019, adding $14,800.00 to the cost
for engineering services, for modification to legal descriptions during right -of -way acquisition
and for the redesign of the southeast corner of East 96th Street North /North 121st East Avenue to
accommodate the cabinets /controllers for AT &T and COX Communications.
Engineering Amendment No. 2 was approved on July 5, 2022, adding $32,300.00 to the cost for
engineering services. The amendment added the engineering design of the Washington
County RWD #3 water line relocation; adding a median to the project, which added
landscaping and irrigation; modify the south entrance into the shopping center east of North
121 st East Avenue; and preparation of updated cost estimates.
PROPOSED ENGINEERING AMENDMENT NO. 3:
Amendment No. 3 is being proposed for the following:
• Modification of the ramp improvements on US Hwy 169 for both northbound and
southbound on and off ramps. All concrete ramps will be modified to asphalt so future
removal can be achieved with minimal effort.
• Modification of the pavement and parapet walls and the associated sidewalk on the
existing bridge. Oklahoma Department of Transportation (ODOT) will add the sidewalks
when they design the bridge widening portion of the project.
• Modify handicap ramps and aprons to accommodate the future construction by ODOT.
• Modify cross- sections sheets. Summaries and cost estimates to reflect the changes
above.
East 961h Street North Improvements, North 1191h East Avenue to North 1291h East Avenue
Page 2
FUNDING:
Funding is available in the Vision Recapture Fund Budget.
RECOMMENDATION:
Staff recommends approval of Amendment No. 3 to the Agreement for Engineering Services for the
design of the East 96th North Street Roadway Improvements from North I I 91 East Avenue to North
129th East Avenue with BKL, Inc., of Tulsa, Oklahoma, in the amount of $23,500.00, and authorization
to execute all necessary documents.
ATTACHMENTS:
Location Map
Amendment No. 3
Credit U
at
East 96th Street North, North 119th East Ave to N 129th East Ave
E99THSTN
E 99TH Sr N ,' r — MEDICAL PARK W
, 91NETYEIGHT
i�
Ir N 91NETYEIGHT
ry
Z
j E 98TH STN E 98TH ST N
® Widening and
Lowe's Watmart repaving East 96th
Supercenter Street North and off/
] OWASSO MARKET II OWASSO MAR nn_romnc a
Chili's
T
THE CENTER Ulve Uardl! 11 RCB
F 0111
FARM BEST �
169
rV
EQy
FARM TYANN PLAZA I
IPLACE
lac Bear ner
d
v
169
HOME DEPOT
CENTER
��OJJJ
z SVi
F�, i;
sar
-1 /fir
x/ m Z
WILLIS
OF GOD
CH OF THE
Y rank
T" = 600 ft
Location Map
09/08/2023
nFJL hn.bn�FRCwainy
This map may represents a visral display of related geographic_ information. Data provided here cn is no: auaramee of actual field conditicns. To be sure cf complete accuracy, please ccn.act the
responsible staff for most up -to -date information.
AMENDMENT NO.3
TO THE
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
96th STREET NORTH, US 169 PHASE I IMPROVEMENTS
THIS AMENDMENT, made and entered into this 3rd day of October 2023 between the City of
Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and
BKL, Inc. hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY and ENGINEER entered into an AGREEMENT, dated under
which the ENGINEER was to provide professional services for 961h STREET NORTH, US 169
PHASE I IMPROVEMENTS . hereinafter referred to as the PROJECT, and
WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter
referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES
described in Attachment B, SCOPE OF SERVICES. which is attached hereto and incorporated
by reference as part of this AMENDMENT.
2. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION. which are attached hereto and incorporated by reference as part of this
AMENDMENT.
3. All other terms and conditions of the AGREEMENT of shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the
respective dates herein below reflected to be effective on the date executed by the Mayor of the City
of Owasso.
ENGINEER
By: -4 /49
Date: 9/5/2023
APPROVED:
City Clerk, Juliann M. Stevens
APPROVED AS TO FORM:
City Attorney, Julie Lombardi
CITY OF OWASSO, OKLAHOMA
City Manager, Warren Lehr
Date:
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
96o+STREET NORTH. US169 PHASE IIMPROVEMENTS
Scope of Services
Attachment B
B. Basic Services of ENGINEER. The basic services of the ENGINEER shall be amended to
include the foIlowing tasks:
1. Revise plans to change ramp widening from concrete to asphalt.
2. Revise plans to change approaches to existing bridge.
3. Revise x- sections to show ramp & approach changes.
4. Revise typical sections to show ramp & approach changes.
5. Revise Summaries and Cost Estimate.
6. Provide modified plan submittal and construction schedule.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
96u, STREET NORTH US 169 PHASE I IMPROVEMENTS
Compensation
Attachment D
DA Total Compensation
Forthe work underthis AMENDMENTthe total maximum billing including direct costs and
subconsultant services shall be Twenty -Three Thousand five hundred and No /100 dollars.
($23,500.00), which amount shall not be exceeded without further written authorization
by CITY.
The ENGINEER acknowledges the following summary of modifications to the Fee Schedule as stated in
the original Contract and modified by this AMENDMENT.
Original Contract Amount
$450,000
Amendment No.1
$14,800
Amendment No. 2
$32,300
Amendment No. 3
$23,500
Total Amended Contract Amount $520,600
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Roger Stevens, Public Works Director
Main Street Rehabilitation Project from Broadway to East 11 th Street - Invoice for
City of Owasso Local Match
September 28, 2023
BACKGROUND:
In May 2021, City Council approved the submittal of a grant application through Indian Nations
Council of Governments (INCOG) to pursue Coronavirus Response and Relief Supplemental
Appropriations (CRRSSA) funding for Main Street Rehabilitation Project. Staff submitted the
project, with City Council approval in May 2021, and the project was selected a few months
later. As a result, the City of Owasso will receive $750,000.00 in federal funds for construction of
the Main Street Rehabilitation Project.
In August 2022, City Council approved the 2023 Street Rehabilitation Program Priority List, which
included the Main Street Rehabilitation Project from Broadway to East 11th Street North. As a
result, the Main Street Rehabilitation Project became eligible to receive Capital Improvement
and Half -Penny Sales Tax Street funds,
In August 2022, City Council also approved an
Inc., of Tulsa, Oklahoma. In September 2023,
seeking bid advertisement in October 2023.
PROJECT SCOPE:
engineering agreement with Poe & Associates,
engineering design was complete, with ODOT
The roadway improvements include remove the surface course of this section of roadway,
repave the street after new curb, gutter and sidewalk is complete. In addition, the roadway will
be restriped with a single, widened lane in each direction and a center turn lane to relieve the
turning movements.
ODOT PARTICIPATION /LOCAL MATCH:
Project Segment
Estimate
ODOT Portion
City of Owasso
Roadway
Construction
$3,148,807.18
$750,000.00
$2,398,807.18
Construction
Administration
$200,987.69
$0.00
$200,987.69
Total Project Cost
$3,349,794.87
$750,000.00
$2,599,794.87
FUNDING:
Funding is available in the Capital Improvement Fund and Half -Penny Sales Tax Street Fund.
Owasso Local Match Funding
Main Street /Broadway to East 1 1 1h Street North
Page 2
RECOMMENDATION:
Staff recommends authorization for payment to Oklahoma Department of Transportation, in the
amount of $2,599,794.87 for the Main Street Rehabilitation Project from Broadway to East I Ith
Street.
ATTACHMENTS:
Site Map
ODOT Invoice
Main Street, Broadway to 11th Street
V = 1000 ft
Location Map
05/04/2021
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This map may represents a visual display of related geographic information. Cata provided here on is not guarantee of acuival field ccnditions. To be sure of complete accuracy, please contact the
responsible staf r fer most up -io -date information.
OKLAHOMA DEPARTMENT OF TRANSPORTATION
INVOICE
Make check PAYABLE and MAIL TO: Oklahoma Department of Transportation
Attn: Revenue Section
Comptroller Division, RM 3 -13-6
200 N. E. 21" Street
Oklahoma City, OK 73105 -3204
To:
CITY OF OWASSO
Division Invoice No.
35726(04) -AC
200 S Main Street
Division Name:
Local Government
Owasso, OK 74055
Date:
9/26/23
Use Only
with Payment
m Project Pile
Pile
Invoice Total $2.599.794.87
CMPT -IV 6349 11/94
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 09/23123
Department Payroll Expenses Total Expenses
105
Municipal Court
6,855.83
7,973.66
110
Managerial
28,460.62
34,303.91
120
Finance
20,314.52
24,458.14
130
Human Resources
12,392.08
14,947.88
160
Community Development
21,714.43
26,147.55
170
Engineering
23,096.92
27,793.49
175
Information Systems
20,333.26
24,350.13
181
Building Maintenance
13,462.19
15,975.01
190
Cemetery
1,416.80
1,714.46
201
Police Grant Overtime
3,671.11
3,721.25
215
Central Dispatch
3,613.52
4,362.37
221
Animal Control
5,851.20
6,854.57
280
Emergency Preparedness
2,772.70
3,341.38
370
Stormwater /ROW Maint.
7,661.87
9,246.03
515
Park Maintenance
11,372.53
13,714.12
520
Culture /Recreation
10,030.61
11,932.76
550
Community- Senior Center
8,802.16
10,147.01
580
Historical Museum
894.40
998.59
720
Strong Neighborhood
425.26
512.48
General Fund Total
203,142.01
242,494.79
185 Vehicle Maintenance Fund Total 10 311.32 12,524.29
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 32,777.08 39,067.78
250 Fire Fund 37 Total 239,463.93 283,884.13
201 Police Fund 38 Total 240,262.78 280 280.23
300 Streets Fund 39 Total 19,091.66 22,947.14
370 Stormwater Fund 27 Total 6,866.94 8,288.97
150 Worker's Compensation Total 2,693.25 3,187.03
720 Strong Neighborhoods Total 4,667.86 5,625.23
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9128
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP ADMIN FEES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
45,910.20
72,512.01
48,160.58
48,943.53
215,526.32
10,033.50
5,359.36
15,392.86
1,430.46
87.80
1,518.26
232,437.44
r A1A Document G701 ®- 2017
Change Order
PROJECT: (Name and address)
Owasso Police Multi- Purpose Building &
Altemate Shoot House
Owasso, OK
OWNER: (Name and address)
The City of Owasso
200 S. Main SL Owasso, OK74055
CONTRACT INFORMATION:
Contract For: General Construction
Date: February 07, 2023
ARCHITECT: (Name and address)
K &D Architects
201 S. Main St, Suite 203, Owasso, OK
CHANGE ORDER INFORMATION:
Change Order Number. 004
Date: September 22nd, 2023
CONTRACTOR: (Name and address)
Bmvo Builders LLC
114 S. Broadway, Coweta, OK 74429
THE CONTRACT IS CHANGED AS FOLLOWS:
(insert a detailed description of the change and, if app licable, attach or relereucc specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Clwnge Directives)
Provide and insall structural stud column support for I Beam over corridor 104.
Provide and install metal stud framing around PEMB columns in training area to allow for wall pad installation
The original Contract Sum was $ 1,403,000.00
The net change by previously authorized Change Orders $ 19,358.20
The Contract Sum prior to this Change Order was $ 1,422,358.20
The Contract Sum will be increased by this Change Order in the amount of $ 997.00
The new Contract Sam including this Change Order will be $ 1,423,355.20
The Contract Time will be increased by Zero (0) days.
The new date of Substantial Completion will be
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract
Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER
K &D Architects
ARCHITECT�
SIGNATURE
f �F T'�vls
PRINTED NAME AND TITLE
Bravo Builders LLC
CONTRACTOR (Firm name)
SIGNA RE
, Brandon Voss / Member
PRINTED NAME AND TITLE
/pvi. cn -syi September 22nd 2023
DATE DATE
AIA Document G701 -2017. Copyright ®1979, 1987, 2000 , 2001 and 2017. A11 rights reserved. The American Institute of Architects; 'American Insulate of
Architects; -AIA; the AIA Logo, and WA Contract Documents " are trademarks of The American lnsatule OF Architects. This documentwas produced at 12 ;32:39
ET on 09/2212023 under Order No.3104239019 which expires on 07129/2024, is not for resale, is licensed far one -time use only, and may only be used in
accordance with the AIA Contract Documents" Terms of Service. To report copyright violations. e-mail docinfo @aiaconhaGS.com.
User Notes: (S89ADA49)
PROPOSAL REQUEST
/ Owasso Police Multi- Purpose
Bldg. /Shoot House
PROJECT: Owasso Police Multi- Purpose Bldg. /Shoot House
BRAVO BUILDERS LLC
TO: k +d Architects
JOB NO. 2301
ATTN: Jeff Davis
BRAVO BUILDERS, LLC - PROPOSAL REQUEST NO.
005
DATE: 09/19/23
DESCRIPTION: Supply and install additional metal stud framing as follows:
CHANGE ORDER NUMBER:
005
Install four 169 studs under 12x26 beam over corridor
104 at 2 locations. Support not shown.
Install furr out framing 6' tall around north PEMB columns to allow OFCI walls pads to wrap columns
„ +'w TAP
+n ^I
MATERIAL
LABORAND
SUBCONTRACTS
DESCRIPTION AND ITEMS
QUANITY
UNIT
UNIT
EXT
CODE
UNIT
EXT
CODE
PRICE
TOTAL
NO.
PRICE
TOTAL
NO.
LF
0.00
0.00
0.00
0.00
CY
0.00
0.00
0.00
0.00
EA
0.00
0.00
0.00
0.00
EA
0.00
0.00
0.00
0.00
SF
0.00
0.00
0.00
0.00
LF
0.00
0.00
0.00
0.00
LD
0.00
0.00
0.00
0.00
SF
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
SUB -TOTAL MATERIALS
0.00
0.00
SUB -TOTAL LABOR
0.00
12.50
0.00
JOB CLEAN -UP
0
MH
1.25
0.00
EQUIPMENT
0
LS
75.00
0.00
0.00
ADMINISTRATION
2
MH
7.50
15.00
105.00
225.00
SUPERVISION
0
MH
1.25
0.00
25.00
0.00
SALES TAX
0.00%
15.00
0.00
PAYROLL BURDEN
32.00%
72.00
BOND
1.00%
12.00
TOTAL MATERIAL & EQUIPMENT
0
0.00
Bravo Builders LLC Overhead and Profit 10%
0.00%
0.00
TOTAL BRAVO WORK
309.00
SUBCONTRACTS/DESCRIPTIONS:
Premiere Interiors:
Add heavy gauge studs for I beam support
275.00
Add framing around columns for wall pad install
350.00
Bravo Builders Overhead and Profit @ 10%
63.00
TOTAL ADD! (DEDUCT) TO CONTRACT
997.00
MUUMUU 1NTE ICUS
Premiere Interiors LLC
1237 N 143rd E Ave
Tulsa, Ok 74116
Office (918) 836 -6270 fax: (918) 836 -6275
ATTN: Brandon Voss
RE: Owasso Police
Wednesday, August 23, 2023
Change Order Request
CO #1
1. Provide labor and materials for the stud post supports to hold beam at mezz not shown
ADD: $275
2. Provide labor and materials to frame the 3 north columns 6'tall for the attachment of pads by
owner on grid line 3,4,5
ADD: $350
Provide labor and materials for the added furring of the 6" wall to bypass the columns
ADD: $1,120.00 Not Accepted Per Owner
RESPECTFULLY SUBMITTED
Richard Newman
1237 North 143rd East Ave Tulsa,Ok 74116