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HomeMy WebLinkAbout2023.10.10_Worksession AgendaThis meeting Is a work session for Council/Trustee discussion only. There is no opportunity for public comments at work session. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, October 10, 2023 - 6:00 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED 1111 1. Call to Order - Mayor /Chair Kelly Lewis AGENDA OCT 05 2023 tis 2. Roll Call City Clerk's Office 3. Discussion relating to the Small Business Enhancements available in the Owasso Redbud District Project Plan, Increment District No. 1 - Councilor Lyndell Dunn 4. Discussion relating to proposed FY 2022 -2023 Carryover Funds - General Fund, OPWA Fund and OPGA Fund - Carly Novozinsky 5. Discussion relating to Community Development Items Alexa Beemer /Wendy Kramer A. Request for a planned unit development (PUD) for Palmer 4 -Plex and a rezoning request from Agriculture (AG) to Residential Neighborhood Mixed (RNX) - approximately 2.50 acres located west of North 971h East Avenue (Mingo Road) and East 102nd Street North, as referenced in applications OPUD 23 -06 and OZ 23 -07 B. Request for the closure of a 15' utility easement on Lot 1 of the Amended Atchison Topeka and Santa Fe Plat, located at 401 West 2nd Avenue 6. Discussion relating to the establishment of the 2023 Morrow Gravity Sanitary Sewer Extension Assessment Area - Roger Stevens 7. Discussion relating to the establishment of fees for 5K road runs and runs conducted at the 5K Heart Healthy Trail - Larry Langford 8. Discussion relating to City /Authority Manager items - Warren Lehr A. Monthly sales tax report and revenue outlook B. Proposed increase in the City Manager's spending authority 9. City/Authority Manager report 10. City Councilor /Trustee comments and inquiries 11. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(B)(1) - Mayor Lewis 12. Adjournment Notice of Public Meeting filed in the office of the City CIler o Friday, December 9, 02 , and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thu sciciy, October 5, ?f. ; - , City Clerk The City of Owasso encourages citizen participation. To request an 49commodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cifvofowasso.com TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Supplemental Appropriation - Carryover Budgets DATE: October 5, 2023 BACKGROUND: Every year, at the June 30' "fiscal year end, there are unspent budgets. While appropriations were included in the FY 2023 Budget, the actual expenditure for all or part of open items will occur during FY 2024. Because the FY 2024 Budget was prepared prior to year -end, and before if was known whether funds would be expended or not, the fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover budgets does not reduce the estimated June 30, 2023, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the City is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable budgetary financial statements to more closely align with audited GAAP statements. PROPOSED CARRYOVER: Fund FY 2024 Expenditure Budget Expenditure Carryover Requested Revised FY 2024 Expenditure Budget Revenue Carryover General Fund $ 63,481,990.00 $ 4,521;348.32 $ 68,003,338.32 $ 60,862-84 Half -Penny Sales Tax (Fire) 9,607,284.00 13,640.00 9,620,924.00 - Half -Penny Sales Tax (Police) 11,255,196.00 404,461.48 11,659,657.48 - Half- Penny Sales Tax (Streets) 3,072,650.00 2,003,593.00 5,076,243.00 - Ambulance Service 3,041,815.00 5,000.00 3,046,815.00 - E -911 1,714,522.00 73,851.00 1,788,373.00 - EmergencySiren 10,000.00 875,525.00 885,525.00 - Juvenile Court 11,456.00 4,106.00 15,562.00 - Hotel Tax 336,074.00 14,700.00 350,774.00 - Stormwater Management 2,827,958.00 2,890,351.00 5,718,309.00 - Federal Grants 3,456,450.00 2,323,734.46 5,782,184.46 An item has been included on the October 10, 2023, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 17, 2023, City Council agenda. O_P�-.�LC V TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Supplemental Appropriation - Carryover Budgets DATE: October 5, 2023 BACKGROUND: Every year, at the June 30" fiscal year end, there are unspent budgets. While appropriations were included in the FY 2023 Budget, the actual expenditure for all or part of open items will occur during FY 2024. Because the FY 2024 Budget was prepared prior to year -end, and before it was known whether funds would be expended or not, the fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce the estimated June 30, 2023, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the Authority is to close prior year purchase orders at the end of September, and re- appropriate the funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the Authority's budgetary financial statements to more closely align with audited GAAP statements. PROPOSED CARRYOVER: OPWA Department FY 2024 Expenditure Budget Expenditure Carryover Requested Revised FY 2024 Expenditure Budget OPWA Admininstration $ 7,830,379.00 $ 705,033.94 $ 8,535,412.94 Water 5,736,019.00 438,620.00 6,174,639.00 Wastewater Treatment 1,771,238.00 1,644,326.91 3,415,564.91 Wastewater Collections 8,906,729.00 1,119,757.00 10,026,486.00 Refuse 1,936,200.00 23,794.00 1,959,994.00 Recycle 316,105.00 530,813,00 846,918.00 Total 52,082,746.00 4,462,344.85 56,545,140.85 An item has been included on the October 10, 2023, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 17, 2023, OPWA agenda. TO: The Honorable Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Carly NovoAnsky, Finance Director SUBJECT: Supplemental Appropriation - Carryover Budget DATE: October 5, 2023 BACKGROUND: Every year, at the June 301" fiscal year end, there are unspent budgets. While appropriations were included in the FY 2023 Budget, the actual expenditure for all or part of open items will occur during FY 2024. Because the FY 2024 Budget was prepared prior to year -end, and before it was known whether funds would be expended or not; the fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce the estimated June 30, 2023, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the Authority is to close prior year purchase orders at the end of September, and re- appropriate the funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the Authority's budgetary financial statements to more closely align with audited GAAP statements. PROPOSED CARRYOVER: An item has been included on the October 10, 2023, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 17, 2023, OPGA agenda. Requested OPGA Department FY 2024 Expenditure Expenditure Revised FY 2024 Budget Carryover Expenditure Budget Golf Course Maintenance $ 1,217,417.00 $ 34,679.00 $ 1,252,096.00 An item has been included on the October 10, 2023, Worksession agenda for discussion. Staff anticipates a request for consideration and action relating to the carryover on the October 17, 2023, OPGA agenda. TO: The Honorable Mayor and City Council FROM: Alexa Beemer, AICP, Planning Manager SUBJECT: OPUD 23 -06 /OZ 23 -07- Palmer 4 -Plex DATE: October 5, 2023 BACKGROUND: The Community Development Department received a Planned Unit Development (PUD) application (OPUD 23 -06) for Palmer 4 -Plea, a proposed multi - family residential development located near the southwestern corner of the intersection of East 102nd Street North and North 97th East Avenue. A separate rezoning request (OZ 23 -07) has been concurrently filed with this PUD application, requesting that the base zoning of the subject property be changed from Agriculture (AG) to Residential Neighborhood Mixed (RNX). SUBJECT PROPERTY /PROJECT DATA: Property Size 2.50 acres +/- Current Zoning Agriculture AG Proposed Zoning Residential Neighborhood Mixed (RNX) with an OPUD 23 -06 Overlay Present Use Vacant Land Use Master Plan Residential Within PUD? No Within Overlay District? No Water Provider City of Owasso Applicable Paybacks Ranch Creek Interceptor Sewer Payback Area (Assessed at Platting) ($610.33 per acre) Storm Siren Fee 50 per acre CONCEPT OF A PUD: • A PUD is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. o For example, PUDs often allow developers to place different zonings and land uses in close proximity to each other. o Developers may also have more flexibility in certain aspects of development, such as building setback requirements and building height limitations, which can be more restrictive in standard zoning districts. • A PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, the Owasso Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council. • PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. Page 2 OPUD 23 -06 /OZ 23 -07 GROWASSO 2035 LAND USE MASTER PLAN CONSISTENCY: • The GrOwasso 2035 Land Use Master Plan is a document that acts as a moderately flexible tool for evaluating development proposals. The GrOwasso 2035 Land Use Master Plan identifies the property for future "Residential' land uses. RNX zoning is identified as an "allowed" designation within the "Residential' land use category. As such, the proposed rezoning to RNX and the proposed OPUD 23 -06, to allow for quad- plexes, would be consistent with the long -range vision for this location within the GrOwasso 2035 Land Use Master Plan. ANALYSIS: • The subject property was annexed into Owasso City Limits in June 2015 (Ord. 1053). • The applicant is seeking a PUD overlay in order to allow for three (3) quad -plex buildings, for a total of twelve (12) dwelling units on the subject property. o If approved, OPUD 23 -06 would therefore prescribe a density of 4.8 dwelling units per acre (DU /AC). Rezoning request OZ 23 -07, if approved, would change the base zoning of the property from AG to RNX. Per Section 4.4.4 of the Owasso Zoning Code, a PUD overlay is required for all multi - family developments within the RNX zoning districts. o As such, the applicant is seeking approval of OPUD 23 -06 to allow for a quad -plex development within an RNX zoning district. o The proposed density under OPUD 23 -06 would be well below the maximum density of 12 DU /Ac allowed under straight RNX zoning. • The conceptual site plan submitted for OPUD 23 -06 depicts two (2) points of access, both off of North 97th East Avenue. The exact locations of these access points will be determined at the platting stage. • The OPUD 23 -06 document states that parking requirements will be met via a combination of garage and driveway spaces; a total of two (2) parking spaces will be required per dwelling unit. • A screening fence will be required to be located adjacent to any present or future single - family uses, in order to adequately screen the subject property from said uses. o These fencing requirements will be addressed via an eight (8) foot wooden fence, with decorative stone columns, along the northern property boundary. A standard six (6) foot wood fence will also be constructed around the western and southern property boundaries. A fully detailed landscape plan will be required to be submitted for City staff approval at the time of site plan review(s). All landscaping and screening will be Page 2 OPUD 23 -06/OZ 23 -07 required to meet the requirements identified in the Owasso Zoning Code and the OPUD 23 -06 document. • Signage on the subject property will be limited to a single monument sign, of no more than eight (8) feet in height. All signage will need to meet the regulations outlined in the Owasso Zoning Code. • The City of Owasso will provide police, fire, ambulance, water services, and sanitary sewer services to the subject property. • Pending approval of the rezoning request (OZ 23 -07) and the OPUD 23 -06 proposal, the applicant will need to plat the property and submit site plans for review. o Any development that occurs on the subject property shall adhere to all subdivision, zoning, and engineering requirements of the City of Owasso. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Estate (RE) Vacant Residential City of Owasso South Agriculture (AG) Vacant Residential City of Owasso Residential Single - Family Residential / Residential / East (RS -3) /Public Facilities Vacant Public & City of Owasso PF Institutional West Agriculture (AG) Vacant /Railroad Residential Tulsa County PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on October 9, 2023. ATTACHMENTS: Aerial Maps Zoning Map GrOwasso 2035 Land Use Master Plan Map OPUD 23 -06 Document and Exhibits —y 1 41 SUBJECT TRACT' ., 7 f ( r Oe a, J'� 4 1 k d 1 Y >JT4 � k r " ^q t 3 x �r101 IT) Y ; ' a;.• of r ,a�. "V � i - /�� l o A6; r •l t ✓ ', t' r i C6�6 �x E E p Note: Graphic overlays may ® Subject OPUD 23 -06 0 100 200 400 net precisely align with physical b / 1321-13 features on the ground. TrdCf OZ 23 -07 I t Feet ' Aerial Photo Date: 2023 r r r s t hk ee *' W—Ai • ; SMill �a a 0.02 o.oa o.m 0.11 0.14 Surrounding Zoning subject Tract Miles OPUD 23 -06 /OZ 23 -07 AG RS -1 RS -3 ©�o Z a a� 0 0.02 0.04 0.07 0.11 0.10 Mlles t: E a a r E I . AI1I 111111110 111111111 -- Land Use Categories Parks /Recreation Public /Institutional Residential . 1, Transitional Neighborhood Mixed Redbud District o Neighborhood Commercial - Commercial Industrial /Regional Employment US -169 Overlay GrOwasso 2035 Land Use Master Plan i - Subject Tract N OPUD 23 -06 /OZ 23 -07 L - - A PREPARED FOR: DEBORAH PALMER PREPARED BY: JEFF LORD PE, M.ENG., MBA PROPERTY OWNER: DLP INVESTMENTS, LLC 5000 MISSION OAKS BLVD UNIT 34 AUSTIN, TX 78735 September 30`h, 2023 INSPIRE ENGINEERING I. Development Concept: The Palmer 4-Plex is a proposed 2.5 -acre multi - family residential development located south of the intersection of East 106th Street North and North 97th East Avenue, on the west side of North 97d, East Avenue. The GtOwasso 2035 Land Use Master Plan designation for this area is residential. Therefore, the proposed rezone of this property to RNX would be in accordance with the proposed future land use master planning. The property is bounded to north by an un- platted lot zoned AG, to the south is another un- platted lot zoned AG, also part of the Mark Hendricks lot split; the west is the South Kansas & Oklahoma railroad and to the east is North 97th East Avenue. Across the railroad tracks is undeveloped land zoned AG and on the opposite side is the small single- family development, The Cottages at Mingo Crossing; PUD- 17 -02, zoned RS -3. Within 600' to the northeast of the property, north of the single - family development, is property zoned RM (Residential Muld- Family). There are no industrial or commercially zoned properties within that distance. Palmer 4Plex will be a residential multi - family community developed for new families or current Owasso residence that would enjoy the maintenance free lifestyle. This community is planned to be develop as three (3) quadplexes, providing plenty of open spaces, dog park, pickle ball courts, child playground, community areas and a walking trail. The development will be a single lot and block plat, with the owner providing maintenance of the property access, landscaping, open spaces, and amenities. Base zoning for this property will be changed from AG to RNX. There will be two (2) primary access points off North 97st East Avenue. Access for this development will comply with Chapter -11 of the Owasso zoning Code. Appendix-A: Concept Plan Appendix -B: Aerial Site Plan Appendix-C: Existing Site Conditions Appendix -D: Zoning Map II. Legal Description: (Appendix-E: Mark Hendricks Lot Split /Appendix -F: Closure Report) Section 13 /Township 21 North /Range 13 East /Tulsa County COMMENCING at the Northeast corner of the SEI /g THENCE South 88030'10" West for 50 feet to a point on the West Right -of -Way of North 97th East Avenue also known as Mingo Road; THENCE South 50057'37" East along said Right -of -Way for 147.77 feet to the Southeast corner of Lot 3; THENCE North 60036'52" West for 473.19 feet to a point on the East Right -of -Way of AT &T Railroad; THENCE North 14016'13" East along said Right -of -Way for 468.10 feet to the M INSPIRE ENGINEERING POINT OF BEGINNING;THENCE Continuing along said Railroad Right -of -Way North 14015'13" East for 601.75 feet; THENCE North 89002'55" East for 127.47 feet to a point on said Street Right -of -Way; THENCE South 0057'05" East along said Right-of-Way for 580.63 feet THENCE South 89 002'52" West for 285.46 feet to the POINT OF BEGINNING. III. Statistical Summary: Total Project Area: Proposed Dwelling Units: Project Density: Total Open Space: IV. Development Standards: Permitted Uses: Max. Number of Units (RNX Zoning): Mmunum Lot Size: Min Lot Width: Minimum Front Yard: Minimum Setback from Adjacent Single Family Uses: Minnnum Rear Yard: Maximum Building Height: Parking Ratio: Other Bulk & Area Requirements: Amenities: Suggest options for potential Amenities: 2.50 Acres 12- Dwelling Units (DU) Three (3) Quad - Plex's 4.80 DU /Acre 52,710 s.f. /1.23 ac. Uses permitted by right in the RNX Zoning District 12 DU's N/A N/A 20 feet 20 feet 20 feet 35 feet 2- parking spaces per unit 12 Exterior Parking Spaces Provided w /12 Garage parks provided. As established in the RNX Zoning District 3 required /10 provided Walking Trail Pickleball Courts Horseshoe Pits Dog Park Children Play Area Community Gathering Place 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) V. M VII. E INSPIRE ENGINEERING Appendix -A: Concept Plan Outdoor Lighting: Lighting shall be provided at a minimum in accordance with "Chapter 20 — Outdoor Lighting" of the City of Owasso Zoning Ordinance, with a focus of safety for the residence of the community. The concept lighting layout can be seen in Appendix -G Landscaping and Open Space: Landscaping shall be provided at a minimum in accordance with "Chapter 19 — Landscaping, Screening, and Fencing Requirements" of the City of Owasso Zoning Ordinance, with a focus on privacy and non - overbearing Landscape layout. One main feature will the decorative privacy fencing which will have horizontal wooden planks and stone columns. The conceptual landscaping layout can be seen on the Exhibit- H Site Plan Review: No building permit shall be issued for the construction of buildings with the development area until a detailed site plan has been submitted to and approved by the City of Owasso Planning Division as following the Development Concept and Development Standards. The conceptual site design can be seen on Exhibit -A VIII. Site Utilities The following utilities were found using the Tulsa County ArcGIS System. A more detailed understanding of the utilities will take place after the completion of the ALTA Survey. Electric: Single Phase Located Along the Mingo Storm Sewer: Will require on -site detention. Gas: NA Water: Located on the East side of N 97' E. Ave. The conceptual design will loop a 6" line through the development and pull service of that line. Sanitary Sewer: Located on the west side of N. 97`' East Ave. Due the inverts of the existing SS line, this development will have grinder /chop pumps provided so to overcome the loss of elevation. 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -79SO) E INSPIRE ENGINEERING These conceptual Utility layouts can be seen on Appendix -I. IX. Floodplain: TEMA FIRM Map: Appendix J) In researching the FEMA FIRM maps no floodplains were found. X. Site Soil Characteristics: The property contains the following soils shown in the table and map below. 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) Map Unit Symbol Map Unit Name Acres in Act Percent of AOI 2tgsq Dennis sill loam, 1 to 3 percent slopes 0.1 1.8% 2tg0 Coweta -Bates complex, 3 to 5 percent slopes 3.0 86,4% 2w222 Radley sill loam, 0 to 1 percent slopes, frequently Hooded 0 -4 11.8% for Area of Interest 3.5 100.0% 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) XII XIII. E INSPIRE ENGINEERING SigLiage This development will have monument signage along the frontage road. The location and design have not been finalized but the signage will be a maximum of 8' tall and 100sf in area. Schedule of Development: The initial development of the Palmer 4 -Plea is expected to commence in six (6) months, or the end of the calendar year, after the final approval of the PUD, platting of the property, and construction document review and approval. Appendices: A. Concept Plan B. Aerial Site Plan C. Existing Site Plan D. Zoning Map E. Mark- Hendrick Lot Split F. Closure Report G. Concept Lighting Plan H. Concept Landscaping Plan I. Concept Utility Plan J. FEMA FIRM Map K. NWI Wetland Map L. Draft Quadplex Building Design /Elevations 10430S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) E INSPIRE ENGINEERING XI. Wetlands: (NWI Wetland Map: Appendix -IC) In researching the National Wetland Inventory (NM), no wedand boundaries have been delineated and recorded. 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) �E INSPIRE E N G I N EE R N APPENDIX -A (CONCEPT PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) �E INSPIRE ENGINEERING APPENDIX -B (AERIAL SITE PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) E INSPIRE ENGINEERING APPENDIX -C (EXISTING SITE PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) i _ 1{ 4 - all II I[ 1 fi 4l I, II q ♦1\ 1 11 11 Il< 1 i 11 I 1141 1 I 1 III`_. 1111 {Ir i i 5 1 I I l 1�.�(• �'••t/Iq. •'u i ie ri rr i / }^ Ills J1 f ( rl I \ c �_\l ♦ r r �' i l� 11. °.1 _ _-ar 4 la "?A �LJnnn .........I• e �� E INSPIRE ENGINEERING APPENDIX -D (ZONING MAP) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) �E INSPIRE ENGINEERING APPENDIX -E (HENDRICKS LOT SPLIT) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) {{�a d� <�a Legal Descriptions AmA IR .1111 YIH1DY.AFME1.RI.-.R�F—.IMFR R..I xN. IT �I°i w'slF.o°I'.1HD WMFL «nTOn Poell dlm [w[Sllua .wDMD.IF1.w Few.. NR mx L. a<wx xiM OFHE Lot 3 2.50AC Legend LOT SPLIT EXHIBIT A MCLENOTH R 13 E CB CNORE BEMIN4 CO LREM DISTANCE 9, EMROWOSERA UE i RO IAOrviw PER r L YNE R MEWS RM NEMDF-WAY T HO LNUTY MEMORY 11 FINISHED FLOOD BOGB II➢INES &I PEE ROHNIEEONMRE ND MIMOPOOMENEES.M (_ Comer Monuments ELL PROPERTY D WRIO ME MN YED \YIIN LAPPEDI9'IRONPIN$ i2 Lot ' Zm i0= Ao m as om 2JSAC rtetml Lott 121AC Lot 3 2.50AC Legend LOT SPLIT EXHIBIT A MCLENOTH R 13 E CB CNORE BEMIN4 CO LREM DISTANCE 9, EMROWOSERA UE i RO IAOrviw PER r L YNE R MEWS RM NEMDF-WAY T HO LNUTY MEMORY 11 FINISHED FLOOD BOGB II➢INES &I PEE ROHNIEEONMRE ND MIMOPOOMENEES.M (_ Comer Monuments ELL PROPERTY D WRIO ME MN YED \YIIN LAPPEDI9'IRONPIN$ — � = S Location Moo Q °rc T O 21 N Notes 1. ABBRNCT OF TITLE " DR SLIDE, Y9 TRLE oPIxIOH NOT AvuVbLE ro suRVEroaoxwrewsuNEx. a Tx15 FOR wqs NOT COMMCIEp ro RESFAxcx MB.. M ENWIMSR.WCES OF RECORD NO ATTEND, TO RFSEMR COUNTY Pog PECOA09 OR D". RECORD On... MM PERFORMEE BY THE FORD EAEMEMS IMY AFFECT THE SELECT TPACT THAT ME NOT REFLECTED ON THIS PLAT N.L MFECR.. EASEMEMB PMOVIOEO BY LIDU ME SMO\1MMEREON STE FMMBDOB4 FOR US FLAT IS US dtW101M STATE FlNIE MORTI PRaErnoN Surveyor's Statement REER 0.NS.SLLVPIWR1SONEAHAT THE .LL1 VAR RVEMRNTHE STATEOF piPHIXM. IN XEFELD UNDER OY DI THE ALCVi NN EISTODEA A SURVEY PEPfgUES IN IF ME FIELD UNDER A DIRECT' FFIMMON ME IS T�YEN0CCMETS TO THE EDE THE MY RMUMIE RE AND OWE' SAB OF MR DATE. US SURVEY MEETS µR ESET FOUR M Y THE STMOA OLD, S URYEY OF TATS OF FJ FOR SET M LE E OIR4Yf SU STATE Mw T OF PEO BI TOM FOR PROPESYONAL ENOINEEAS M9 LW O EURVEY0R9 A4 OF iX15 wTE wRNESSMrwwoansEaExIS EIMwroFOCroDERZUZ � ESS /C2. (J4 o j t VPOFE�SSIRCIIroNWUND BDRVETDR p(WICMA,0,. �im'w m BEFOPE VOV DIO N I PREPMEO FOR: MARK HENDRICKS S;;o 0 100 200 400 CNECNEO BY: W -- — E SURVEY BY: EOT oRAFrEO er DLO 1 SE.NRLMOO I S SCALE: 1`-200' SURVEY MiE: X%/X%I%X JOB NUMBER 20D910.11 Tmw.OE EaLBL BO J PAGE: INA I FILE NUMBER: 2115.13 1 IE+el iELSnT BDNDR • I�R • ARTpAOY 0 13 snE — � = S Location Moo Q °rc T O 21 N Notes 1. ABBRNCT OF TITLE " DR SLIDE, Y9 TRLE oPIxIOH NOT AvuVbLE ro suRVEroaoxwrewsuNEx. a Tx15 FOR wqs NOT COMMCIEp ro RESFAxcx MB.. M ENWIMSR.WCES OF RECORD NO ATTEND, TO RFSEMR COUNTY Pog PECOA09 OR D". RECORD On... MM PERFORMEE BY THE FORD EAEMEMS IMY AFFECT THE SELECT TPACT THAT ME NOT REFLECTED ON THIS PLAT N.L MFECR.. EASEMEMB PMOVIOEO BY LIDU ME SMO\1MMEREON STE FMMBDOB4 FOR US FLAT IS US dtW101M STATE FlNIE MORTI PRaErnoN Surveyor's Statement REER 0.NS.SLLVPIWR1SONEAHAT THE .LL1 VAR RVEMRNTHE STATEOF piPHIXM. IN XEFELD UNDER OY DI THE ALCVi NN EISTODEA A SURVEY PEPfgUES IN IF ME FIELD UNDER A DIRECT' FFIMMON ME IS T�YEN0CCMETS TO THE EDE THE MY RMUMIE RE AND OWE' SAB OF MR DATE. US SURVEY MEETS µR ESET FOUR M Y THE STMOA OLD, S URYEY OF TATS OF FJ FOR SET M LE E OIR4Yf SU STATE Mw T OF PEO BI TOM FOR PROPESYONAL ENOINEEAS M9 LW O EURVEY0R9 A4 OF iX15 wTE wRNESSMrwwoansEaExIS EIMwroFOCroDERZUZ � ESS /C2. (J4 o j t VPOFE�SSIRCIIroNWUND BDRVETDR p(WICMA,0,. �im'w m BEFOPE VOV DIO N I PREPMEO FOR: MARK HENDRICKS S;;o 0 100 200 400 CNECNEO BY: W -- — E SURVEY BY: EOT oRAFrEO er DLO 1 SE.NRLMOO I S SCALE: 1`-200' SURVEY MiE: X%/X%I%X JOB NUMBER 20D910.11 Tmw.OE EaLBL BO J PAGE: INA I FILE NUMBER: 2115.13 1 IE+el iELSnT BDNDR • I�R • ARTpAOY E INSPIRE EN G I N E E I N G APPENDIX -F (CLOSURE REPORT) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) CERTIFICATE OF CLOSURE 89'02'55 127.47' d � 2 • POINT OF BEGINNING FOUND 3/B" REBAR �A R -13 -E E 106TH ST N E 96TH ST N LEGAL DESCRIPTION VICINITY MAP TRACT OF LAND BEING A PART OF THE NORTHEAST QUARTER (NE /4) SECTION 13, T -21 -N, R -13 -E, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER; THENCE S88'30'10 "W FOR 50 FEET TO A POINT ON THE WEST RIGHT OF WAY OF NORTH 97TH EAST AVENUE ALSO KNOWN AS MINGO ROAD; THENCE SO'57'37 °E ALONG SAID RIGHT -OF -WAY FOR 147.77 FEET TO SOUTHEAST CORNER LOT 3; THENCE N60'36'52 "W FOR 473.19 FEET TO A POINT ON THE EAST RIGHT -OF -WAY OF AT &SF RAILROAD; THENCE N14'16'13" ALONG SAID RIGHT -OF -WAY FOR 468.10 FEET TO THE POINT OF BEGINNIG; THENCE CONTINUING ALONG SAID RAILROAD RIGHT -OF -WAY N14'16'13 "E FOR 601.75 FEET; THENCE N89'02'55 "E FOR 127.47 FEET TO A POINT ON SAID STREET RIGHT -OF -WAY; THENCE SO'57'05 "E ALONG SAID RIGHT -OF -WAY FOR 580.63 FEET; THENCE S89'02'52 "W FOR 285.46 FEET TO THE POINT OF BEGINNING. POINT OF 588'30'10 ,,W COMMENCEMENT \N60• 50.00' NORTHEAST CORNER BS SE /4 SECTION 13 REAL PROPERTY CERTIFICATION 3 '79, 0 1, SEAN T. CEASE, CERTIFY THAT THE v v ATTACHED PROPERTY DESCRIPTION CLOSES IN J ACCORD WITH EXISTING RECORDS, IS A TRUE REPRESENTATION OF THE PROPERTY AS m DESCRIBED, AND MEETS THE MINIMUM TECHNICAL STANDARDS FOR LAND SURVEYING OF THE STATE OF OKLAHOMA. Q�o��5510Nq4 ` 20 9 W SEAN T. Z CEASE < w 1909 0 7//a3 �KAHOMP f SEAN T. CEASE OKLAHOMA PLS NO. 1909 o Z � I 0 z N s I z � PREMIER LAND SURVEYING P.O. BOX 54 SAND SPRINGS, OK 74063 (918) 933 -8406 OK LS#1909 SCEASE9230GMAIL.COM E INSPIRE ENGINEERING APPENDIX -G (CONCEPT LIGHTING PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) E INSPIRE ENGINEERING APPENDIX -H (CONCEPT LANDSCAPING PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) E INSPIRE ENGINEERING APPENDIX -I (CONCEPT UTILITY PLAN) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) �E INSPIRE ENGINEERING APPENDIX .j (FEMA FIRM MAP) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) E INSPIRE ENGINEERING APPENDIX -K (NWI WETLAND MAP) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (915- 606 -7950) �E INSPIRE ENGINEERING APPEND IX -L (DRAFT QUADPLEX BUILDING DESIGN /ELEVATIONS) 10430 S. Quebec Avenue Tulsa, Oklahoma 74137 (918- 606 -7950) I'II' Bm1UUUM • _ _ OEgIPJN ° __ $ BEUMWFI � �� BA 111 FlN •� � Sb Ya O LINF' (lOSR EIVING ' _ 1 � � C16ET � �TI L 1 1:N1]XY 1 °°B ' O i 11.1p l - mPOasl eN.°O. ,'. umvowl meaoAl i i — — 2nd Floor 1 I i w P z P P EmKDID •IS^U6 WNOIU Lr'BUN I 1st Floor °o• ICI _�_ • 1111 • °o ���• • q• -= � � • 1 ao • C� Y iii • C� C� • �A � • .. :� �c ° :� :ate ° «��: o• v II■ ■ ■ ■� �o Ilia �I o o. o I■ ■ �._.� ■ �I �o pl i� c • ao.l�■ lip• .■ it � L GIIII ■S � ■I,,,,� IIIII� ,,,,I® IIIIICI IIIIIIi� �1�9 �i � Cal ��. al■ eal�= X119 u ��. Wi■ 1 � • .. :� �c ° :� :ate ° «��: � L GIIII ■S � ■I,,,,� ,,,,I® � �III� 1i�'0 � �I� III■ a n all co.a ANTHEM I= I _ .. i. .. :.... �.v III wmo wo muuw �. - --._ a...... a g boo '.� 1illll °o�do %b E tam � • • ANTHEM I = I 5 I �I II i 111 II I it �'�� • .. . 41 ELEVAnON lilt To litil =L =1= nnn mn 117 il —cE 'o ®ye -_� i �Paa S� i j 21 UNIC 4EECIION VIEW OU W i r G ••.._— —_ ISV6iOR 0No— WIPBIOR iRIIYi 11UNIT15E=ONVIEW nA3�1 ANTHEM HOb�ES �I ■■■. m■ Y r .... VIIIIIIIIII ���... h' tal I L n • _;III __ I�• 1 =I� ILJII ®I■LIII_ a=I ■ 1- 11 J �Ij O VIEW III 03 sd TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Utility Easement Closure Request— Lot 1, Amended Plat of Atchison, Topeka and Santa Fe DATE: October 5, 2023 BACKGROUND: The Community Development Department received a request from Wallace Design Collective for the closing of a fifteen -foot (15') utility easement on the property located at 401 West 2nd Avenue. The easement lies on part of Lot 1, Amended Plat of Atchison, Topeka and Santa Fe. The property is actively under construction expanding the current building on site. The easement is in the middle of the property and is posing an issue with current building expansion on the property, . as the proposed footprint of the building falls on top of the subject easement. The easement is active, having a waterline running within it. Closure of the easement will result in the need to relocate the waterline. Required notice was sent to all franchise holders and utility companies. The City of Owasso Public Works Department was also contacted regarding the closing of the portion of the easement and indicated there should be no impacts to future utilities. The applicant is aware that a new easement will need to be dedicated when the waterline is relocated, and has been working with the Public Works Department on this process. No other utilities appear to be affected by the closing of this portion of the easement. No utility companies had an issue with the proposed closing of the easement. Upon City Council action to close the easement, the applicant is advised to take this item to District Court and file for vacation of the easement, which will completely remove it from the books. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the request at their September 20, 2023 regular meeting. No comments or concerns regarding negative impacts to utilities were expressed at the meeting. ATTACHMENTS: Aerial Map Survey Exhibits Original Filed Easement z Q Y V t0 F- u U N fl 7 v a 0 H c 0 ul s U a o c J N is OLL .r+ c C � 07 � E di 4l H m W CL m i �L CD a EXHIBIT [5 LEGAL DESCRIPTION A 15' Utility Easement that is part of Lot One (1) of the AMENDED PLAT OF ATCHISON, TOPICA AND SANTA FE, an Addition to the City of Owasso, Tulsa County, State of Oklahoma, according to the recorded Plat thereof, being more particularly described as follows, to -wit: COMMENCING at the Southeast corner of said Lot 1; Thence South 89 °0041" West along the South line of said Lot 1 a distance of 162.20 feet; Thence North 00 °48'16" West along the West line of an existing 15' waterline easement recorded in Book 4639 at Page 1373 in the Tulsa County Clerk's Office, a distance of 173.64 feet to the POINT OF BEGINNING; Thence continuing along said existing 15' waterline easement for the following five courses: Thence North 00 °48'16" West a distance of 118.90 feet; Thence South 89 °1940" West a distance of 57.52 feet; Thence North 00 04020" West a distance of 15.00 feet; Thence North 89 °19'40" East a distance of 72.48 feet; Thence South 00 °48'16" East a distance of 133.88 feet; Thence leaving the East line of said 15' waterline easement South 89 011'44" West a distance of 15.00 feet to the POINT OF BEGINNING. Containing 2,870.72 Sq. Ft. or 0.066 Acres, more or less. 1, Troy Dee, herewith state that the above plat is a two and correct representation of a survey made on the ground, under my supervision Witness my signature and surveyors seal this 29th day ofAugust, 2023. Troy PLS #1745 ust29, 2023 Prepared By GOLDEN L ,&ND SURVEYING 4131 N.W. 122nd St, Suite 100, Oklahoma Gty, Oklahoma 73110 CA.# 72631 Exp. Date =613012024 Telephone: (405) 802 -7883 Email: boy@goldenls.com Dmbd by. CT GL6 Job No.: 231316 Plot Dale: Augus( 29th, 2023 Sheet I Of 2 Y' O O O W� Q O 2 3 EXHIBIT -J OHE T T o i m z 0 GOLDEN F T w EASEMENTAREA E 39 z 21 N 0 °o N 89019'40" E 72.48' 0.066 Aces i DraReO by: CT GLS Job No.: 231316 Plot Date. August 29th, 2023 Sheet 2 Of 2 Lau6noN Z N 00 °4020" W 15.00' - r� Bk:4639,Pg:1373 - - __ .2nd AVE. /E. 76th ST. 5 890311'40" W57.52' R 14 E Not To Scale $ (n -J OHE T T o i m z 0 GOLDEN w EASEMENTAREA w - 4131 N.W. 122nd St, Suite 100, Oklahoma City, Oklahoma 73120 m 2,870.72 Sq. FL 0 °o 0.066 Aces DraReO by: CT GLS Job No.: 231316 Plot Date. August 29th, 2023 Sheet 2 Of 2 I w i z 0 GOLDEN "W15;0 -- 4131 N.W. 122nd St, Suite 100, Oklahoma City, Oklahoma 73120 15819°lr�l'44 - POINT Of BEGINNING DraReO by: CT GLS Job No.: 231316 Plot Date. August 29th, 2023 Sheet 2 Of 2 I w p -- � IS'Waterline Ease. r� Bk:4639,Pg:1373 w 60 ly f T Troy PLS #1745 ust29, 2023 in POINTOFCOMMENCMG �— SE LORNER LOT I ,.AMENDED PLAT OFATCHISON TROPICA AND SANTA FE I o nn°mm�,^ Ml ig6 -?n' `- W. 2nd AVE./E.76th ST. N. OHE Prepared By i GOLDEN LANG SURVEYING 4131 N.W. 122nd St, Suite 100, Oklahoma City, Oklahoma 73120 LL CA.# 7263 / &P. Date = 613012024 Telephone: (405) 802 -7863 Email: troy0goldenls.mm DraReO by: CT GLS Job No.: 231316 Plot Date. August 29th, 2023 Sheet 2 Of 2 CLOSURE REPORT Parcel Name: Easements - Vacate Area Description: Process segment order counterclockwise: False Enable mapcheck across chord: False North :467,429.56' East :2,599,431.67' Segment# 1: Line Course: N1" 17'22 'W Length: 15.00' North: 467,444.56' East., 2,599,431.33' Segment#2., Line Course: N89" 19'40 "E Length: 64.27' North: 467,445.31' East: 2,599,495.60' Segment# 3: Line Course: SO" 48' 16 "E Length: 133.86' North: 467,311.46' East., 2,599,497.48' Segment#4: Line Course: S89" 11'44 "W Length: 15.00' North: 467,311.25' East., 2,599,482.48' Segment# 5., Line Course: NO" 48' 16 "W Length: 118.90' North: 467,430.14' East., 2,599,480.81' Segment# 6: Line Course: S89° 19'40 "W Length: 49.14' North: 467,429.56' East: 2,599,431.67' Perimeter. 396.17' Area: 2,746.28Sq.Ft. Error Closure: 0.01 Course: N32" 30' 39 "E Error North : 0.005 East., 0.003 Precision 1: 39,617.00 1, Troy Dee, herewith state that the above plat is a true and correct representation of a survey made on the ground, undermy supervision Witness my signature and surveyors seal this 29th day of August, 2023. Troy PLS #1745 ust29, 2023 Prepared By GOLDEN Lj&NO SURVEYING 4131 N.W. 122nd St, Su2e 100, Oklahoma Oty, Oklahoma 73120 C.A.# 7263 / &p, fate = 613012024 Telephone: (405) 802 -7883 Emall: froy@9oldenls.rom OraRad by: CT GLS Job No.: 231316 PW Date: Augusl291h, 2023 Sheet 1 Of 2 0 0 E t I \ 84'725 601IK4639PACE1373 WATER EASEMENT KNOW ALL MEN BY-THESE PRESENTS: - That the Undersigned, Phillips Petroleum Company, the owner of the legal and equitable title to the following described real estate situated in the City of Owasso, Tulsa County, State of Oklahoma, for and in consideration Of the sum of One Dollar ($1.00) cash in hand paid by the City of Owasso. Oklahoma, and other good and valuable considerations, receipt of which are hereby acknowledged, does hereby grant and convey unto the said City of Owasso, Oklahoma, a perpetual easement, through, over, under, and across the following described property, situated in said County, to -wit: " A Strip of land,15 feet in width in Lot 1, Block 1, Atchison, Topeka and Santa Fe, an Addition to the City of Owasso, Tulsa County, State of Oklahoma, according to the recorded plat thereof, the centerline of which is described as follows, to -wit: Beginning at a point in the south line of Section 30, T 21 N, R14 E, Tulsa County, State of Oklahoma, said point being located 709.68 feet west of the south quarter corner of said Section 30; thence N 0 - 07' - 56" W a distance of 350 feet to a point; thence due west a dis- tance of 65 feet to a point at the termination of the aforesaid strip of land, for the purpose of permitting the City of Owasso to construct a water main thereon, through, over, under and across said property, together with all necessary and con- venient appurtenances thereto; and to use and maintain the same and of affording the City of Owasso, its officers agents, employees, and /or all persons under con- tract with it, the right to enter upon said premises and strip of land for the purpose of enabling the City of Owasso to do any and all convenient things inci- dent to such construction, operation, repairing, and maintaining of such water main. TO HAVE AND TO HOLD such easement and right -of -way unto, the City of Owasso, its successors or assigns, forever. 0��.D *.; this . y�aW day of —/ 19 $a•• • ::� 2! 1 as f319 `�' "' vtce PreB aen ir F 1 Bli STATE OF OKLAHOMA ) ) SS COUNTY OF WASHINGTON) PH On this ,21s+ day of �e.0 191-j; before me, the undersigned, a Notary Publ1a�ic, in nd for the County and State aforesaid, personally appeared Qi�al,.0 1. P_J. mas•,., to me known to be the identical person who subscribed the name of the maker thereof to the foregoing instrument as its -U%Zg_ and acknowledged to me that �_ executed the same as tic free and voluntary act and deed, and as the free and voluntary act and deed of such corporation, for the uses and purposes-therein set forth. pff2jlyn} ter my hand and seal the day and year last above written. My °�t`t�rt�s:.1&•qi.IAB -- •�'f "�' mo.� -�' �.= Notary Pubx . . I I a i II aE� I i If Ii i' gE i,E;1 EE E 1 if th- I�a 1 Il i .... ii I;ii !EI IEiI 931 �E¢ I i II ! �i e11 — —1 i i3 �\ all N 13 if • 1 F 31 1 it , :vl a it I II I I I 1 �I I L _ o�sa A A3 taiilr� E• h IIIlii'1 !IEfill I;i °3 E I {gi 1. 1 4444Y�g WROM III; E I III,, , 'I I. I e �;`afEl ) } a z =s lltljll, 'i'!il'I 31 = alb trLl �EIIE�,I •\ a I;i °3 E I {gi 1. 1 4444Y�g WROM III; E I III,, , 'I I. I e 1 •\ a - I;i °3 E I {gi 1. 1 4444Y�g WROM III; E I III,, , 'I I. I e BACKGROUND: In order to continue the residential and commercial growth in the northern section of the City, City of Owasso and Thiessen North Investment Group, LLC met to evaluate options. In order to accommodate the sanitary needs for future development from East 1161h Street North to East 126th Street North and approximately North 135th East Avenue to North 145th East Avenue 4,400 linear feet of gravity sanitary sewer line needs to be installed to continue development within basin. In March 2023, Thiessen North Investment Group, LLC took the initiative and hired Kellogg Engineering to perform a study of the basin and design of the gravity sanitary sewer line to accommodate the future estimated sanitary sewer flow within the basin. The engineering design cost to the private sector was $218,305. The design is near completion and Thiessen North Investment Group, LLC has requested funding assistance for the future capacity of properties not owned by Thiessen North Investment Group, LLC. The construction of a gravity sewer line extension is being proposed to be funded through a public /private partnership. In order for the City of Owasso to receive a return on the investment, City staff is recommending the proposed "2023 Morrow Gravity Sanitary Sewer Extension Assessment Area" be defined and established by an ordinance. The estimated construction cost for the improvements is $2,700,000. PROPOSED ASSESSEMENT AREA: The complete assessment area includes 228.24 acres, as represented on the attached map. Should the sanitary sewer assessment area be approved, a per acre assessment fee will be calculated using the final project cost (to be determined upon completion of the construction phase). An item has been placed on the October Worksession agenda for discussion ATTACHMENT: Assessment Area TO: The Honorable Mayor and City Council FROM: Roger Stevens, Public Works Director SUBJECT: 2023 Morrow Gravity Sanitary Sewer Extension Assessment Area DATE: October 5, 2023 BACKGROUND: In order to continue the residential and commercial growth in the northern section of the City, City of Owasso and Thiessen North Investment Group, LLC met to evaluate options. In order to accommodate the sanitary needs for future development from East 1161h Street North to East 126th Street North and approximately North 135th East Avenue to North 145th East Avenue 4,400 linear feet of gravity sanitary sewer line needs to be installed to continue development within basin. In March 2023, Thiessen North Investment Group, LLC took the initiative and hired Kellogg Engineering to perform a study of the basin and design of the gravity sanitary sewer line to accommodate the future estimated sanitary sewer flow within the basin. The engineering design cost to the private sector was $218,305. The design is near completion and Thiessen North Investment Group, LLC has requested funding assistance for the future capacity of properties not owned by Thiessen North Investment Group, LLC. The construction of a gravity sewer line extension is being proposed to be funded through a public /private partnership. In order for the City of Owasso to receive a return on the investment, City staff is recommending the proposed "2023 Morrow Gravity Sanitary Sewer Extension Assessment Area" be defined and established by an ordinance. The estimated construction cost for the improvements is $2,700,000. PROPOSED ASSESSEMENT AREA: The complete assessment area includes 228.24 acres, as represented on the attached map. Should the sanitary sewer assessment area be approved, a per acre assessment fee will be calculated using the final project cost (to be determined upon completion of the construction phase). An item has been placed on the October Worksession agenda for discussion ATTACHMENT: Assessment Area . - M " 5 TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: 5K Road Run Fees DATE: October 5, 2023 BACKGROUND: As our community grows, special events are occurring more frequently and have become larger in scale. This requires more coordination and places greater demand on limited city resources. Staff believes it is necessary to implement protocol to assist in a balanced approach in regulating time, place and manner of special event to protect public health, safety and resources and to reduce any adverse impacts on the public places. On November 6, 2018, City Council approved Ordinance 1136, enacting a Special Event Permit and adopted Resolution 2018 -12, establishing a schedule of fees related to Special Event Permits. Highlights of both documents included: • Defining a special event as any organized activity involving the use of, or having impact upon public property and /or facilities, including but not limited to streets, sidewalks, parks, and trails, or the use of private property in a manner that requires the provision and coordination of city staff resources, and services. • Language making it unlawful to conduct a special event (as defined by ordinance) without a city - issued permit. • Authority provided to the city manager to promulgate additional rules and regulations to the permitting process as necessary. • Establishing a fee schedule that covers application fee, refundable deposit, permit fee, and road closure fee. A reoccurring special event within our community continues to be 5K runs held on city streets. With the creation of the Heart Healthy 5K Trail, Owasso now has a safe venue to host runs /races with ample parking, abundant set -up locations, and limits the need of staff and resources. PROPOSED ADJUSTMENT: If approved, oil 5K races will be conducted at the Heart Healthy Trail requiring one (1) event staff to be present. Fee for event to be included in new fee structure. If approved, all previously established, school sponsored races, requesting the use of the existing high school street route would be allowed, but must pay the proposed cost related to conducting the event. Previously established school sponsored races would also need to meet additional safety requirements. Fee for street closure should be closer aligned with actual cost for city personnel. An item has been placed on the October Worksession agenda to discuss establishing a fee for the Heart Healthy 5K route, a school- sponsored road race and road race street closure, and amending the Comprehensive Rate and Fee Schedule to include the new fees. so TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: City Manager's Spending Authority DATE: October 5, 2023 BACKGROUND: Part 7, Section 7 -102, of the Owasso Code of Ordinances establishes the City Manager's purchase or contract approval authority for goods, services, or capital at $25,000.00. Any purchase or contract exceeding $25,000.00 requires competitive bidding and approval by the governing body. This amount was approved by the City Council in 2002, with Ordinance 712, and increased the amount from $5,000.00. Following an increase in the costs for goods and services and in an effort to implement a more efficient purchasing process for the day to day operations of the City, an item has been included on the October Worksession agenda to discuss a proposed increase in the amount.