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Home My WebLink About2023.11.07_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 7, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA 1. Call to Order - Mayor Kelly Lewis 2. Invocation - Pastor David Payne of Speak Life Fellowship RECEIVED 3. Flag Salute NOV 03 2023 4. Roll Call 5. Presentation of the Employee of the Quarter - Warren Lehr City Clerk's Office 6. Presentation of the Character Trait of Wisdom - Jason Woodruff 7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 17, 2023, Regular Meeting B. Approve claims C. Accept public infrastructure of asphalt roadways, sidewalks, stormwater conveyance, and sanitary sewer system improvements for Morrow Place Phase III, located at the southwest corner of North 135th East Avenue and East 126th Street North D. Accept the Department of Justice Vest Grant and approve a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $6,800.00 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to an Employment Agreement between the City and Christopher Garrett for the position of City Manager, effective March 2, 2024 through June 30, 2025 Michele Dempster 10. Consideration and appropriate action relating to Resolution 2023-20, calling an election for the purpose of selecting City Council representation for City Council Ward 1 and Ward 2 Juliann Stevens Staff recommends approval of Resolution 2023-20. 11. Consideration and appropriate action relating to an amendment to the current contract with BT & Co., PA for the fiscal year 2023 audit Carly Novozinsky Staff recommends approval of an addendum to the contract with BT & Co., PA of Topeka, Kansas, in the amount of $2,000.00, related to auditing services for the City and its Trust Authorities. 12. Consideration and appropriate action relating to the purchase of police vehicles Jason Woodruff Staff recommends approval to purchase two 2023 Dodge Ram 1500 4X4 Crew Cab Special Service Pickups and three 2023 Dodge Charger Police Vehicles from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $194,148.00 and authorization for payment. Owasso City Council November 7, 2023 Page 2 13. Consideration and appropriate action relating to Resolution 2023-21, establishing special event fees of $50.00 for Heart Healthy 5K Trail runs and $200.00 for school- sponsored road runs, increasing the road closure fee from $100.00 to $250.00, and amending the Comprehensive Rate and Fee Schedule to reflect the new fee amounts Larry Langford Staff recommends approval of Resolution 2023-21. 14. Consideration and appropriate action relating to a utility relocation agreement for the East 106th Street North and North 129th East Avenue Intersection Improvement project Dwayne Henderson Staff recommends approval of the Utility Relocation Agreement between Verdigris Valley Electric Cooperative, Inc. of Collinsville, Oklahoma, and the City of Owasso for electrical facilities relocation in the amount of $51,959.18, and authorization to execute all necessary documents. 15. Consideration and appropriate action relating to Ordinance 1217, amending Part 17 Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso by establishing the 2023 Morrow Gravity Sanitary Sewer Extension Assessment Area Roger Stevens Staff recommends adoption of Ordinance 1217. 16. Consideration and appropriate action relating to Ordinance 1218, amending Part 7 Finance and Taxation, Chapter 1 Finance and Budget Administration, of the Code of Ordinance of the City of Owasso by increasing the City Manager's spending authority from $25,000.00 to $50,000.00 Warren Lehr Staff recommends adoption of Ordinance 1218. 17. Report from City Manager Monthly Public Works Project Status Report 18. Report from City Attorney 19. Report from City Councilors 20. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date October 21, 2023 • Health Care Self- Insurance Claims - dated as of October 31, 2023 • Change Order No 4 executed by the City Manager or designee for the Recycle Center Expansion Project 21. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 22. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pm n Friday, November 3, 2023. Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To requestl6n accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, OCTOBER 17, 2023 The Owasso City Council met in regular session on Tuesday, October 17, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, October 13, 2023. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Associate Pastor Andrew Copley of Bible Church of Owasso. 3. Flag Salute - Vice Mayor Alvin Fruga led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor - Kelly Lewis None Vice Mayor - Alvin Fruga Councilor- Doug Bonebrake Councilor- Lyndell Dunn Councilor - Paul Loving Staff: City Manager - Warren Lehr / City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 3, 2023, and October 10, 2023, Regular Meetings B. Approve claims C. Accept public infrastructure improvements of two fire line taps and valves for a commercial development located at 9860 North 1 19th East Avenue, Reunion II at Owasso building 4, 5, and 6 Mr. Bonebrake moved, seconded by Mr. Fruga, to approve the Consent Agenda as presented, with claims totaling $2,514,731.36. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 0 6. Consideration and appropriate action relating to items removed from the Consent Agenda -None 7. Consideration and appropriate action relating to Fiscal Year 2023 -2024 budget amendments for the re- appropriation of carryover funds from Fiscal Year 2022 -2023 Carly Novozinsky presented the item, recommending approval of the following FY 2024 budget amendments: • Increase the estimated revenues by $60,862.84 and the appropriation for expenditures by $4,521,348.32 in the General Fund • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $13,640.00 for Fire, $404,461.48 for Police, and $2,003,593.00 for Streets • Increase the appropriation for expenditures in the Ambulance Service Fund by $5,000.00 • Increase the appropriation for expenditures in the E911 Fund by $73,851.00 • Increase the appropriation for expenditures in the Emergency Siren Fund by $875,525.00 • Increase the appropriation for expenditures in the Juvenile Court Fund by $4,106.00 • Increase the appropriation for expenditures in the Hotel Tax Fund by $14,700.00 • Increase the appropriation for expenditures in the Stormwater Management Fund by $2,890,351.00 • Increase the appropriation for expenditures in the Federal Grants Fund by $2,323,734.46 Owasso City Council October 17, 2023 Page 2 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 8. Consideration and appropriate action relating to a contract for specific excess workers' compensation coverage Jeff Atchison presented the item, recommending approval of a contract for coverage with Midwest Employers Casualty Company of Chesterfield, Missouri, authorization for payment in the amount of $94,878.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Dunn, to approve the contract, authorize payment, and execute all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 Consideration and appropriate action relating to a contract for property- casualty Insurance coverage Jeff Atchison presented the item, recommending approval of a contract for coverage with Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $192,504.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the contract, authorize payment, and execute all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to a contract for vehicle collision and liability insurance coverage Jeff Atchison presented the item, recommending approval of a contract for coverage with Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $33,179.00, and authorization to execute the necessary documents. There were no comments from the audience. Mr. Loving moved, seconded by Mr. Bonebrake, to approve the contract, authorize payment, and execute all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 11. Consideration and appropriate action relating to Ordinance 1215, approving a planned unit development (PUD) for Palmer 4 -Plex and a rezoning request from Agriculture (AG) to Residential Neighborhood Mixed (RNX) - approximately 2.50 acres located west of North 971h East Avenue (Mingo Road) and East 102nd Street North, as referenced in Applications OPUD 23-06 and OZ 23 -07 Alexa Beemer presented the item, recommending adoption of Ordinance 1215. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to adopt Ordinance 1215, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 12. Consideration and appropriate action relating to Ordinance 1216, approving the closure of a fifteen - foot utility easement located within Lot 1 of the Amended Plat of Atchison, Topeka & Santa Fe located at 401 West 2nd Avenue Wendy Kramer presented the item, recommending adoption of Ordinance 1216. There were no comments from the audience. Mr. Fruga moved, seconded by Mr. Dunn, to adopt Ordinance 1216, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 Owasso City Council October 17, 2023 Page 3 13. Consideration and appropriate action relating to bids received for the Fire Station No. 1 and Fire Station No. 2 Renovation Projects for doors, frames, and hardware Arami Goldstein presented the item, recommending to award the bid to Builders Supply Inc., of Tulsa, Oklahoma, in an amount not to exceed $163,000.00 and authorization to execute all necessary documents. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Loving, to award the bid, and authorize execution of all necessary documents , as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the acquisition of right -of -way for the East 96th Street North and North 145th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment in the amount of $40,857.00 to Jerry and Sandra Burlile, for the acquisition of right -of -way and compensation for damages, located at 9621 North 145th East Avenue. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to the acquisition of right -of -way and permanent easement for the East 106th Street North and North 129th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment in the amount of $155,469.00 to Janet A. Loffer; $155,469.00 to Steven D. Loffer and Donna J. Loffer Revocable Trust; and $155,470.00 to Michael R. Loffer for the acquisition of right -of -way and permanent easement, located at the northeast corner of East 1061h Street North and North 129th East Avenue. There were no comments from the audience. Mr. Dunn moved, seconded by Ms. Lewis, to authorize payments, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to the acquisition of right -of -way and permanent easement for the East 106th Street North and North 129th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment in the amount of $74,608.00 to Michael R. Loffer for the acquisition of right -of -way and permanent easement, located at 13109 East 1061h Street North. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn, to authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 17. Report from City Manager Warren Lehr reported on City events at Redbud Festival Park; the community household waste and recycle event, sponsored by the Metropolitan Environmental Trust (M.E.T.); and the community Trunk or Treat. 18. Report from City Attorney - None 19. Report from City Councilors - None 20. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date October 7, 2023 • Health Care Self- Insurance Claims - dated as of October 12, 2023 • Monthly Budget Status Report - September 2023 • Oklahoma Department of Environmental Quality Permit No. SL000072230752 Sanitary Sewer Line for the Silo at Smith Farms Facility No. S -21309 • Oklahoma Department of Environmental Quality Permit No. WL000072230737 Water Line for Silo at Smith Farm Facility No. 1020418 Owasso City Council October 17, 2023 Page 4 21. New Business -None ** Mayor Lewis recessed the City Council meeting at 7:09 pm, and reconvened the meeting at 7:17 pm ** 22. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing the hiring and employment contract of Christopher Garrett for the position of City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor Lewis presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn, to enter into executive session. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAE: None Motion Carried: 5 -0 At 7:18 pm, Kelly Lewis, Paul Loving, Doug Bonebrake, and Lyndell Dunn entered into Executive Session. At 7:20 pm, Alvin Fruga entered into the Executive Session. At 7:31 pm, Chris Garrett entered into the Executive Session. At 8:13 pm, Chris Garrett exited the Executive Session. At 8:27 pm, Chris Garrett entered into the Executive Session. At 8:31 pm, the City Council, and Chris Garrett exited executive session and returned to open session. 23, Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Frugo, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 8:32 pm. Kelly Lewis, Mayor Juliann M. Stevens, City Clerk Fund 01 GENERAL Claims List - 11/07/2023 Vendor Name Payable Description Payment Amount AT &T PHONE USE $29.10 COX COMMUNICATIONS PHONE USAGE $11.41 DALE & LEES SERVICE INC HVAC REPAIR OLD CENTRAL $527.30 JPMORGAN CHASE BANK GRIMSLEYS - SUPPLIES $169.22 JPMORGAN CHASE BANK LOWES- COUNTER $59.86 JPMORGAN CHASE BANK LOWES- GUTTER REPAIR $239.36 JPMORGAN CHASE BANK LOWES -ROOF REPAIR $73.70 JPMORGAN CHASE BANK LOWES- TOILET REPAIR $35.45 JPMORGAN CHASE BANK OFFICE DEPOT - DIAGRAM $5.70 JPMORGAN CHASE BANK SAMS- SUPPLIES $231.74 JPMORGAN CHASE BANK SAVOWDECALS $20.00 JPMORGAN CHASE BANK WALMART -CAR WASH $27.16 UNIFIRST HOLDINGS LP BUILD MAINT UNIFORM $28.22 BUILDING MAINTENANCE -Total $1,458,22 TYLER TECHNOLOGIES, INC. CAD SOFTWARE $11,745.00 CAD SOFTWARE -Total $11,745.00 AEPIPSO ELECTRIC USE $436.34 COX COMMUNICATIONS PHONE USAGE $11.41 JPMORGAN CHASE BANK AMAZON -PARTS $43.02 JPMORGAN CHASE BANK AMAZON- REFUND ($339.00) JPMORGAN CHASE BANK AMAZON- SUPPLIES $389.75 JPMORGAN CHASE BANK AMAZON- UNIFORM $377.68 JPMORGAN CHASE BANK ASSEMBLED -PARTS $62.06 JPMORGAN CHASE BANK ATWOOD- SUPPLIES $96.97 JPMORGAN CHASE BANK AUTOZONE -PARTS $22.47 JPMORGAN CHASE BANK DCGNLMG -YARD SERV $51.75 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $53.38 JPMORGAN CHASE BANK MAIL THIS - SUPPLIES $17.78 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $77.44 JPMORGAN CHASE BANK PROLUBE -PARTS $50.07 JPMORGAN CHASE BANK RING - SUBSCRIPTION $36.77 JPMORGAN CHASE BANK SEW IT- UNIFORM $61.07 JPMORGAN CHASE BANK SPEEDTECH -PARTS $55.60 JPMORGAN CHASE BANK TOMMYS -CAR WASH $10.00 JPMORGAN CHASE BANK TROYTDVM- SERVICE $150.00 JPMORGAN CHASE BANK VERTX- UNIFORM $167.97 JPMORGAN CHASE BANK WALMART- SUPPLIES $12631 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $58.80 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $89.50 GEN ANIMAL CONTROL -Total $2,107.14 AEP IPSO ELECTRIC USE $50.07 w Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment COX COMMUNICATIONS PHONE USAGE Amount 01 GENERAL SPOK INC. PAGER USE $10.07 UNIFIRST HOLDINGS LP UNIFORM SERVICES $29.22 GEN CEMETERY -Total PIKEPASS -FEES $89,36 JPMORGAN CHASE BANK AMAZON -FIAR TREATS $19.94 JPMORGAN CHASE BANK BRAUMS -FIAR PRIZES $25.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $7.47 JPMORGAN CHASE BANK QT -FAIR PRIZES $25.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $53.83 KATHLEEN M ROGERS SEWING CLASS $200.00 SUSAN R CHERMACK PAINTING CLASS $600.00 GEN COMM CTR DONATIONS -Total $931.24 AEP /PSO ELECTRIC USE $1,861.47 COX COMMUNICATIONS PHONE USAGE $19.02 JPMORGAN CHASE BANK AMAZON - BATTERIES $17.39 JPMORGAN CHASE BANK CINTAS- SUPPLIES $779.07 JPMORGAN CHASE BANK ERRONEOUS CHARGE $134.60 JPMORGAN CHASE BANK LODGING EXP 1018 -12 $1,028.88 JPMORGAN CHASE BANK LOWES- PAINTING $252.94 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $180.95 JPMORGAN CHASE BANK QUIT BUGGIN -PEST $95.00 JPMORGAN CHASE BANK TRAVEL EXP 10/8 -12 $166.96 JPMORGAN CHASE BANK WALMART- SUPPLIES $9.03 SUMNERONE INC COPIER SERVICES $228.80 TREASURER PETTY CASH J QUIGLEY- MILEAGE $353.96 GEN COMMUNITY CENTER -Total $5,128.07 COX COMMUNICATIONS PHONE USAGE $30.43 CUTTER & BUCK INC SHIRTS $254.48 JPMORGAN CHASE BANK GRAPHIC RES -ROLLS $115.64 JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 JPMORGAN CHASE BANK TOMMYS -CAR WASH $67.97 JPMORGAN CHASE BANK TOMMYS - CARWASH $67.97 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $40.00 TREASURER PETTY CASH H BOGGS -PER DIEM $265.50 GEN COMMUNITY DEVELOPMENT -Total $850.99 COX COMMUNICATIONS PHONE USAGE $15.21 JPMORGAN CHASE BANK AMAZON- SUBSCRIPTION $14.99 JPMORGAN CHASE BANK CCC -MOVIE NIGHT $212.50 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $80.00 GEN CULTURE & RECREATION -Total $322.70 AEP IPSO ELECTRIC USE $26.73 K Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL COX COMMUNICATIONS PHONE USAGE $7.61 OWASSO CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT $11,001.67 GEN ECONOMIC DEV -Total FACEBOOK - ADVERTISE $11,036.01 AEP IPSO ELECTRIC USE $96.81 AT &T PHONE USE $29.10 COX COMMUNICATIONS PHONE USAGE $3.80 GEN EMERG PREPAREDNESS -Total STRATA - MAGAZINE $129.71 COX COMMUNICATIONS PHONE USAGE $30.43 JPMORGAN CHASE BANK LOT 129 - PARKING FEE $2.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $57.57 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $82.89 GEN ENGINEERING -Total $172.89 AMBRY REEDER TUITION REIMS $1,002.00 COX COMMUNICATIONS PHONE USAGE $30.43 INTEGRITY CLIENT SERVICES, LLC GASS 75 HEALTH INSUR $4,300.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $9.34 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $80.00 SUMNERONE INC COPIER SERVICES $56.74 GEN FINANCE -Total $5,478.51 AEP IPSO ELECTRIC USE $6,921.16 AT &T PHONE USE $116.42 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $119.54 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $245.82 JPMORGAN CHASE BANK QUADIENT- POSTAGE $1,110.66 JPMORGAN CHASE BANK STAPLES -COPY PAPER $316.33 KEN RAY UNDERWOOD LEGAL SERVICE FEES $4,050.00 MAILROOM FINANCE INC POSTAGE $1,500.00 PROSTAR SERVICES INC COFFEE - CITY HALL $153.27 GEN GENERAL GOVERNMENT -Total $14,533.20 AEP IPSO ELECTRIC USE $306.50 COX COMMUNICATIONS PHONE USAGE $3.80 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $48.56 GEN HISTORICAL MUSEUM -Total $358.86 COMMUNITYCARE EAP EAP FEE $468.00 COX COMMUNICATIONS PHONE USAGE $15.21 JPMORGAN CHASE BANK FACEBOOK - ADVERTISE $19.51 JPMORGAN CHASE BANK ODP- BATTERIES $33.11 JPMORGAN CHASE BANK ODP- SUPPLIES $20.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $19.85 JPMORGAN CHASE BANK STRATA - MAGAZINE $1,096.71 9 Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $120.00 GEN HUMAN RESOURCES -Total $1,793.31 AT&T PHONE USE $29.10 CHICKASAW TELECOM INC MERAKI LICENSE RENEW $4,214.70 COMMUNICATIONS SUPPLY CORPORATION UPS -RADIO TOWER $24,944.05 COX COMMUNICATIONS PHONE USAGE $22.82 JPMORGAN CHASE BANK ANATUM -DRONE $4,485.00 JPMORGAN CHASE BANK AUTOZONE- REFUND ($19.99) JPMORGAN CHASE BANK AUTOZONE- WRENCHES $54.97 JPMORGAN CHASE BANK BEST BUY- ADAPTERS $49.98 JPMORGAN CHASE BANK BEST BUY - WEBCAMS $179.97 JPMORGAN CHASE BANK LOWES- GROUND WIRE $465.10 JPMORGAN CHASE BANK LOWES -NUTS $2.88 JPMORGAN CHASE BANK LOWES- REFUND ($2.88) JPMORGAN CHASE BANK NOBEL -CORE LOGIC DATA $4,370.00 JPMORGAN CHASE BANK OFFICE DEPOT- BATTERY $334.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.93 JPMORGAN CHASE BANK STABLEPOINT- HOSTING $75.00 JPMORGAN CHASE BANK VISTAPRINT- BUSINESS C $31.04 GEN INFORMATION TECH • Total $39,243.65 COX COMMUNICATIONS PHONE USAGE $22.82 JPMORGAN CHASE BANK OK BAR -DUES $275.00 JPMORGAN CHASE BANK REASORS- SUPPLIES $60.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $15.34 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $200.00 GEN MANAGERIAL •Total $574.08 COX COMMUNICATIONS PHONE USAGE $15.21 JPMORGAN CHASE BANK AMAZON - SUPPLIES $68.90 YOUTH SERVICES OF TULSA FY24 YOUTH COURT $4,125.00 GEN MUNICIPAL COURT • Total $4,209.11 AEP /PSO ELECTRIC USE $3,127.34 COX COMMUNICATIONS PHONE USAGE $3.80 JPMORGAN CHASE BANK ADT- SECURITY $49.03 JPMORGAN CHASE BANK C &C- SUPPLIES $599.00 JPMORGAN CHASE BANK C &C -TRASH BAGS $251.80 JPMORGAN CHASE BANK CORNERSTONE -DOOR $23.88 JPMORGAN CHASE BANK CORNERSTONE -MIX OIL $44.00 JPMORGAN CHASE BANK CORNERSTONE -WEEDS $64.00 JPMORGAN CHASE BANK LOWES - PLANTS $39.80 JPMORGAN CHASE BANK LOWES- SUPPLIES $161.71 JPMORGAN CHASE BANK LOWES- SUPPLIS $73.43 4 Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $51.60 JPMORGAN CHASE BANK TURFWORX- MOWING $868.00 POWER PLAY LLC RAYOLA -VALVE REPAIR $205.00 ROGERS COUNTY RURAL WATER DISTRICT CENTENNIAL PARK $293.75 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $59.00 WASHINGTON CO RURAL WATER DISTRICT MCCARTY PARK $50.00 GEN PARKS -Total $5,965.14 AEP /PSO ELECTRIC USE $555.23 JPMORGAN CHASE BANK WALMART- PRISON BOARD $141.43 MOTOROLA SOLUTIONS INC ASTRO SYST PLUS PKG $4,789.84 GEN POLICE COMMUNICATIONS -Total 96TH ST LANDSCAPE $5,486.50 ENABLEPOINT INC ANNUAL SOFTWARE / MAINT $5,400.00 TYLER TECHNOLOGIES, INC. CAD SOFTWARE $15,660.00 GEN POLICE SERVICES -Total $21,060.00 GM LAWNCARE LLC 129176TH -96TH MOWING $1,200.00 GM LAWNCARE LLC GARNETT /86TH -96TH MOW $600.00 GM LAWNCARE LLC GARNETT /96 -106TH MOW $1,000.00 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $267.70 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN ST LANDSCAPE $443.46 SPOK INC. PAGER USE $60.42 UNIFIRST HOLDINGS LP UNIFORM SERVICES $206.83 GEN STORMWATER -Total $3,776.41 TREASURER PETTY CASH CC DEP REF - ALHJOUJ $100.00 TREASURER PETTY CASH CC DEP REF - JOHNSON $100.00 TREASURER PETTY CASH CC DEP REF - PESCHKA $50.00 TREASURER PETTY CASH CC DEP REF- GUARLES $50.00 TREASURER PETTY CASH CC DEP REF - WALTON $100.00 TREASURER PETTY CASH CC REF - SHULANBERGER $50.00 GENERAL -Total $450.00 DANNY GENE DEVORE ACOUSTIC FREIGHT TRAIN BA $400.00 KINGTEN STUDIOS HARVEST FEST SOUND $225.00 GF- HARVEST FESTIVAL -Total $625.00 ASCEND COMMERCIAL BUILDERS LLC PICKLEBALL COURT $72,255.69 RAYOLA PICKLEBALL COURT -Total $72,255.69 JPMORGAN CHASE BANK ERICDICKINS -FIELD $540.00 SOFTBALL PROGRAM -Total $540.00 GENERAL -Total $210,322.79 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ACID REMAP- PROTOCALS $2,000.00 JPMORGAN CHASE BANK JPMORGAN CHASE BANK E AMAZON -PAINT REPAIR $32.98 AMAZON -TIRE GAUGES $71.00 Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment $1,867.22 25 HOTEL TAX Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK ESO- CONFERENCE $2,997.00 JPMORGAN CHASE BANK INTERSTATE - REFUND ($74.55) JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $2,772.81 JPMORGAN CHASE BANK ONSPOT -SNOW CHAINS $375.11 JPMORGAN CHASE BANK LISPS- POSTAGE $8.56 JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,091.00 MEDICLAIMS INC BILLING SERVICES $15,346.49 AMBULANCE -Total HOTELTAX -Total $24,620.40 AMBULANCE SERVICE -Total $8,259.22 $24,620.40 21 E -911 AT &T PHONE USE $471.22 DEPARTMENT OF PUBLIC SAFETY DUETS ACCESS $680.00 JPMORGAN CHASE BANK APCO - TRAINING $416.00 JPMORGAN CHASE BANK VIRTUAL - TRAINING $250.00 TREASURER PETTY CASH NOTARY -NANTZ $25.00 TREASURER PETTY CASH NOTARY- NICKELL $25.00 E911 COMMUNICATIONS -Total $1,867.22 E -911 -Total $1,867.22 25 HOTEL TAX OWASSO CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT $8,165.00 HOTEL TAX ECON DEV -Total $8,165.00 COX COMMUNICATIONS PHONE USAGE $7.61 JPMORGAN CHASE BANK OK NEWS - SUBSCRIPTION $10.99 JPMORGAN CHASE BANK WALMART - SUPPLIES $75.62 STRONG NEIGHBORHOODS -Total $94,22 HOTELTAX -Total $8,259.22 27 STORMWATER MANAGEMENT AEP IPSO ELECTRIC USE $633.93 COX COMMUNICATIONS PHONE USAGE $7.61 DEPARTMENT OF ENVIRONMENTAL DEQ OPERATOR LICENSE $162.00 QUALITY JERRY BREWER EASEMENT - 8TH &ASH $610.00 JPMORGAN CHASE BANK ODP- SUPPLIES $15.81 JPMORGAN CHASE BANK PIKEPASS -FEES $12.30 JPMORGAN CHASE BANK ROBBYS- TRAILER REPAIR $2,407.26 JPMORGAN CHASE BANK SAVON- BANNERS $296.00 SOURCEONE MANAGEMENT SERVICES INC 3 LAKES MOWING $742.50 SOURCEONE MANAGEMENT SERVICES INC BIRD CREEK MOWING $1,486.00 SOURCEONE MANAGEMENT SERVICES INC CAMELOT DET POND MOW $495.00 SOURCEONE MANAGEMENT SERVICES INC ELM CREEK MOWING $1,586.00 SOURCEONE MANAGEMENT SERVICES INC GARNETT DET POND MOW $749.00 SOURCEONE MANAGEMENT SERVICES INC LAKE RIDGE MOWING $1,342.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $17.73 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $58.40 0 Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment Amount 27 STORMWATER MANAGEMENT STORMWATER- STORMWATER -Total $10,622.04 STORMWATER MANAGEMENT •Total $10,622.04 34 VISION TAX BKL INCORPORATED ENGINERING SERVICES $15,125.00 96TH FROM 119TH TO 129TH -Total $15,125.00 VISION TAX -Total $15,125.00 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $8,347.96 AIR CLEANING TECHNOLOGIES ST1 PLYMOVENT REPAIR $170.00 AT &T PHONE USE $29.10 COX COMMUNICATIONS PHONE USAGE $125.52 DAVID W NICHOLS TW4 EXTRICATION TOOL $718.27 BATT JPMORGAN CHASE BANK ADVANCE AUTO -FLOOR $52.76 JPMORGAN CHASE BANK AMAZON -LUG NUT COVERS $69.62 JPMORGAN CHASE BANK AMAZON- UNIFORMS $62.00 JPMORGAN CHASE BANK AMER WASTE -ST 4 TRASH $106.42 JPMORGAN CHASE BANK ATWOOD- IGNITION STRIK $5.58 JPMORGAN CHASE BANK FMAO- CONFERENCE $150.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $30.95 JPMORGAN CHASE BANK LODGING EXP 10/2 -3 $178.00 JPMORGAN CHASE BANK OK ST -IFSTA E -LIB $2,263.62 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $1,048.48 JPMORGAN CHASE BANK OREILLY - COOLANT $45.98 JPMORGAN CHASE BANK OREILLY- HEADLIGHT $44.98 JPMORGAN CHASE BANK OSUOKC -CLASS $308.28 JPMORGAN CHASE BANK PIKEPASS -FEES $9.00 JPMORGAN CHASE BANK QUIZS SERV -LAWN MAINT $660.00 JPMORGAN CHASE BANK REASORS- REFUND ($23.46) JPMORGAN CHASE BANK SAMS -LIVE FIRE REHAB $23.56 JPMORGAN CHASE BANK SAMS - SUPPLIES $100.24 JPMORGAN CHASE BANK TRAVEL EXP 9/28123 $35.00 JPMORGAN CHASE BANK USPS- CASCADE SAMPLE $6.35 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $160.00 SALES TAX FUND -FIRE • Total $14,728.21 SALES TAX FIRE -Total $14,728,21 38 SALES TAX POLICE AEP IPSO ELECTRIC USE $8,550.95 AT &T PHONE USE $29.10 COX COMMUNICATIONS PHONE USAGE $216.80 JPMORGAN CHASE BANK ACADEMY - EQUIPMENT $460.58 JPMORGAN CHASE BANK AMAZON- SUPPLIES $341.82 JPMORGAN CHASE BANK AMAZON - UNIFORM $428.86 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $141.86 7 Claims List - 11107/2023 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK 1326 PRIME - SUBSCRIPTIO $179.00 JPMORGAN CHASE BANK C &H -TOOLS $1,400.25 JPMORGAN CHASE BANK EATON ELECT -VEH UPFIT $2,500.00 JPMORGAN CHASE BANK FUJI MATS -WALL MATS $5,604.00 JPMORGAN CHASE BANK GALLS - UNIFORM $1,238.48 JPMORGAN CHASE BANK LODGING EXP 10124 $256.00 JPMORGAN CHASE BANK LOWES -BLADE $29.98 JPMORGAN CHASE BANK LOWES -FLOCK POLES $152.82 JPMORGAN CHASE BANK LOWES- LOCKER INSTALL $149.90 JPMORGAN CHASE BANK LOWES -RANGE PROJ $299.00 JPMORGAN CHASE BANK LOWES - SUPPLIES $47.86 JPMORGAN CHASE BANK MAKESTICKERS - SUPPLIES $158.47 JPMORGAN CHASE BANK MEETING EXP 10/05 $18.42 JPMORGAN CHASE BANK MERRICK- SUPPLIES $170.00 JPMORGAN CHASE BANK MIDWAYUSA -TOOLS $150.90 JPMORGAN CHASE BANK NJ CRIMINAL - TRAINING $299.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $547.01 JPMORGAN CHASE BANK OWASSO FENCE -POLES $1,944.00 JPMORGAN CHASE BANK PROFORMA- UNIFORM $50.47 JPMORGAN CHASE BANK QT -CAR WASH $24.00 JPMORGAN CHASE BANK REEVES - UNIFORM $96.35 JPMORGAN CHASE BANK SAMS- SUPPLIES $209.76 JPMORGAN CHASE BANK SAVON- BUSINESS CARDS $40.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $5,881.03 JPMORGAN CHASE BANK STOP STICK - SUPPLIES $2,086.00 JPMORGAN CHASE BANK SUMNER- COPIER $549.64 JPMORGAN CHASE BANK TEST FOR - LICENSE FEE $12.00 JPMORGAN CHASE BANK THOMSON WEST- ACCESS $486.07 JPMORGAN CHASE BANK TIMETOSHINE -CAR WASH $12.00 JPMORGAN CHASE BANK TRACTOR - SUPPLIES $167.97 JPMORGAN CHASE BANK TRAVEL EXP 10113 -16 $1,012.79 JPMORGAN CHASE BANK TRAVEL EXP 11/6 -10 ($47.00) JPMORGAN CHASE BANK WATERSTONE- UNIFORM $1,051.05 JPMORGAN CHASE BANK ZIEGLER- RECOGNITION $160.00 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $120.00 TREASURER PETTY CASH SERV OK -OPD TAGS $184.00 SALES TAX FUND- POLICE -Total $37,411.19 SALES TAX POLICE -Total $37,411.19 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $3,156.03 COX COMMUNICATIONS PHONE USAGE $7.61 GADES SALES COMPANY, INC UPS BATTERY BACK -UPS $13,790.00 0 Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK AMERIFLEX -HOSE $135.00 JPMORGAN CHASE BANK ATWOOD- CONCRETE BOOTS $16.99 JPMORGAN CHASE BANK ATWOOD -HITCH PIN $30.48 JPMORGAN CHASE BANK ATWOOD -MUCK BOOTS $336.97 JPMORGAN CHASE BANK ATWOOD -TOOLS $44.99 JPMORGAN CHASE BANK ATWOOD -WORK BOOTS $329.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK BROWNCO- SAFETY JACKET $40.00 JPMORGAN CHASE BANK BUMPER -HOSE CLAMPS $8.56 JPMORGAN CHASE BANK BUMPER- SOCKET $35.99 JPMORGAN CHASE BANK CMC CONST -HARD HAT $30.00 JPMORGAN CHASE BANK CORNERSTONE -BOLTS $24.02 JPMORGAN CHASE BANK CORNERSTONE - LATCHES $27.72 JPMORGAN CHASE BANK CRAFCO- SEALANT $1,440.00 JPMORGAN CHASE BANK EQUIP ONE - SEALANT $870.95 JPMORGAN CHASE BANK FASTENAL -BOLTS $44.99 JPMORGAN CHASE BANK INTERSTATE - BATTERY $181.15 JPMORGAN CHASE BANK LOCKE -PULL LINE $38.94 JPMORGAN CHASE BANK LOWES- CABINET FILTERS $62.01 JPMORGAN CHASE BANK LOWES- LUMBER $33.42 JPMORGAN CHASE BANK LOWES- PAINTING $71.84 JPMORGAN CHASE BANK LOWES- PLYWOOD $94.96 JPMORGAN CHASE BANK LOWES -PUMP SPRAYER $39.98 JPMORGAN CHASE BANK LOWES- RIVETS $7.28 JPMORGAN CHASE BANK LOWES -SS BOLTS - $11.20 JPMORGAN CHASE BANK LOWES- SUPPLIES $80.74 JPMORGAN CHASE BANK LOWES -TOOLS $10.44 JPMORGAN CHASE BANK MAXWELL -TOOLS $386.90 JPMORGAN CHASE BANK MID AMER -GREEN BULBS $2,170.00 JPMORGAN CHASE BANK RED WING -WORK BOOTS $161.99 JPMORGAN CHASE BANK ROADSAFE -SAND BAGS $393.00 JPMORGAN CHASE BANK TRACTOR- CONCRETE BOOT $24.99 JPMORGAN CHASE BANK TRACTOR -RAIN SUIT $49.99 JPMORGAN CHASE BANK UPS- POSTAGE $25.70 JPMORGAN CHASE BANK WAVETRONIX- SENSORS $1,500.00 JPMORGAN CHASE BANK XCESSORIES -POLES $3,199.50 NOREGON SYSTEMS LLC DIAGNOSTIC SOFTWARE $2,499.00 SPOK INC. PAGER USE $160.92 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $2,017.90 UNIFIRST HOLDINGS LP UNIFORM SERVICES $278.38 WASHINGTON CO RURAL WATER DISTRICT 116 LANDSCAPE IRRIG $546.87 E Claims List - 11/07/2023 Fund Vendor Name Payable Description Payment LIMESTONE CONSTRUCTION LLC FIRE ST 2 REMODEL Amount 39 SALES TAX STREETS SALES TAX FUND - STREETS - Total $34,557.39 SALES TAX STREETS -Total $34,557.39 40 CAPITAL IMPROVEMENTS GARVER ENG SVCS -96TH ST $2,619.38 96TH FROM 134TH TO 145TH - Total PHONE USAGE $2,619.38 JPMORGAN CHASE BANK SIGN IT -FM UPFIT $422.30 Cl FIRE -Total AMAZON -SIGNS $422.30 GARVER ENG SVCS- 106 &129 $668.25 MESHEK & ASSOCIATES, P.L.C. 1061129 ROW ACQUISITION $11,250.00 CIP 106 /129 INTERSECT IMP -Total BEST CHOICE - REPAIR $11,918,25 DANIEL P LINDSEY ROW ACQUISITION $12,360.00 GARVER ENG SVCS - 96 &145 $8,551.35 MITCH W WOOD ROW ACQUISITION $21,500.00 UNIVERSAL FIELD SERVICES INC ROW ACQUISITION $27,304.41 CIP 96/145TH INTERSECT -Total HOOTEN -BRAKE CLEANER $69,715.76 LIMESTONE CONSTRUCTION LLC FIRE ST 1 REMODEL $69,359.50 FIRE STAT #1 RENOVATION -Total $69,359.50 LIMESTONE CONSTRUCTION LLC FIRE ST 2 REMODEL $347,945.10 FIRE STAT #2 RENOVATION -Total $347,945.10 CAPITAL IMPROVEMENTS -Total $501,980.29 70 CITY GARAGE AEP /PSO ELECTRIC USE $631.95 COX COMMUNICATIONS PHONE USAGE $15.21 JPMORGAN CHASE BANK AMAZON - FILTER $70.95 JPMORGAN CHASE BANK AMAZON -SIGNS $59.96 JPMORGAN CHASE BANK AMAZON -WALL FILES $24.04 JPMORGAN CHASE BANK BACKRACK - INSTALL KIT $139.99 JPMORGAN CHASE BANK BEST CHOICE - REPAIR $80.00 JPMORGAN CHASE BANK COUNTRY - FILTERS $515.12 JPMORGAN CHASE BANK GOODYEAR -TIRES $283.82 JPMORGAN CHASE BANK GRAINGER -PARTS $52.35 JPMORGAN CHASE BANK HESSELBEIN -TIRES $651.20 JPMORGAN CHASE BANK HOOTEN -BRAKE CLEANER $1,615.42 JPMORGAN CHASE BANK JIM GLOVER -PARTS $484.50 JPMORGAN CHASE BANK JIM GLOVER -WORK ORDER $6,270.76 JPMORGAN CHASE BANK JIM NORTON -PARTS $1,195.02 JPMORGAN CHASE BANK ODP -STAMP $22.73 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $161.01 JPMORGAN CHASE BANK OVERHEAD -DOOR $365.00 JPMORGAN CHASE BANK RICKS TOOL - GREASE FIT $103.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $8.33 JPMORGAN CHASE BANK SOUTH TIRE -TIRES $509.08 10 Claims List - 11/07/2023 Fund Vendor Name Payable Description 70 CITY GARAGE JPMORGAN CHASE BANK UNITED FORD -PARTS JPMORGAN CHASE BANK JPMORGAN CHASE BANK WALMART -VINYL WHITE STAR - BOBCAT Payment Amount $166.73 $25.48 $332.51 VEHICLE MAINTENANCE -Total $13,784.16 CITY GARAGE -Total $13,784.16 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $3,393.77 WORKERS' COMP SELF -INS -Total $3,393.77 WORKERS' COMP SELF -INS -Total $3,393.77 77 GENERAL LIABILITY- PROPERT JPMORGAN CHASE BANK GEN LIAB -PROP SELF INS -Total ROYAL THRONES - RESTORE $2,422.50 $2,422.50 GENERAL LIABILITY - PROPERT -Total $2,422.50 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK WELLNESS -Total SAMS- SUPPLIES $22.32 $22,32 HEALTHCARE SELF INS FUND -Total $22.32 City Grand Total $879,116.50 11 TO: The Honorable Mayor and City Council FROM: Earl Farris, Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Morrow Place Phase III DATE: November 3, 2023 BACKGROUND: The subject residential development is located at the southwest corner of North 1351h East Avenue and East 126th Street North. There are three entrances into the development. The first entrance is at North 134th East Avenue off of East 126th Street North. The second two entrances are off of North 132nd East Avenue at East 123rd Place North and East 125th Street North. Infrastructure improvements include asphalt roads, sidewalks, stormwater, and sanitary sewer system improvements for Morrow Place Phase III. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in October 2023, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends acceptance of public infrastructure improvements located at Morrow Place Phase III. ATTACHMENTS: Location Map City Attorney approved bonds Washington County Rural Water 3 Approval letter Morrow Place Phase III 1" = 579 ft Location Map 10/10/2023 This map may represems a Visual display of related geographic information. Ca-.a provided here on is not guaiamac of actual field conditions. To be sure of complete accuracy, please ccntact the responsible staf `for most up -to -date information. Farris, Earl From: Wingert Shellie Sent: Thursday, September 28; 2023 5:20 PM To: Eaton, Steven; Lombardi, Julie Cc: Farris, Earl; Wingert Shellie Subject: RE: Morrow Place Phase 3 Hello Steven, I have reviewed the Sanitary Sewer, Storm Sewer, and Roadway Maintenance bonds at your request. The attorney -in -fact signatures are authorized, the sureties are licensed to do business in Oklahoma, and the amount of the bonds are well within the sureties $5,377,000.00 and $311,389,000.00 underwriting limitation. Therefore, the bond is approved. Thank you, Shellie Shellie Wingert Legal Assistant City of Owasso 200 S. Main Street Owasso, OK 74055 swi n eertracitvofowasso. com 918 - 376 -1548 From: Eaton, Steven <seaton @CityOfOwasso.com> Sent: Thursday, September 28, 2023 4:47 PM To: Lombardi, Julie <JLombardi @CityOfOwasso.com> Cc: Farris, Earl <efarris @CityOfOwasso .com >; Wingert Shellie <swingert@cityofowasso.com> Subject: Morrow Place Phase 3 Ms. Lombardi, I am sending over the Sanitary Sewer, Storm Sewer and Roadway maintenance bonds for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton &citvofowasso.com Phone 918 - 272 -4959 Cell 918 - 693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR56443 KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company, L,L.C. as Principal (Developer and Contractor), and Granite Re, Inc, as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal stun of Five Hundred Thousand, Thirty Dollars and Zero Cents ($500,030.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Morrow Place Phase III, (City of Owasso, Tulsa County) Sanitary Sewer, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period, SIGNED, SEALED, AND/HA D: March 7, 2023 Developers Paving /Company, I c, Principal BY: Granite Re, Inc., Surety BY:Attorney -in -Fact Amy Win ors Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING: NELEIGH HERRING; AMY WINTERS Its true and lawful Attorney -In- Facts) for the following purposes, to wit: To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth to the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, Its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING: NELEIGH HERRING; AMY WINTERS may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with. Its corporate seal, duly attested by the signatures of its President and Assistant Secretary, this 3b day of January, 2020. p1ee 4 W SEAL Kenneth D. Whlttin ton, President STATE OF OKLAHOMA ) 55; COUNTY OF OKLAHOMA ) Kyle P. McDonald, Assistant Secretary On this 30 day of January, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Assistant Secretary of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Assistant Secretary of GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that Itwas so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Assistant Secretary, respectively, of the Company. My Commission Expires: April 21, 2023 Commission #: 11003620 Notary Public GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Assistant Secretary of Granite Re, Inc., a Minnesota Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 1 S. 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now In full force and effect, "RESOLVED, that the President, any Vice President, the Assistant Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character Issued by the Company in the course of Its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof; may be Impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking." I WITNESS WHelIundersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this SEAL Kyle P. McDonald, Assistant Secretary Maintenance Band PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR55444 KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company, L.L.C. as Principal (Developer and Contractor), and Granite Re, Inc, as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Four Hundred Forty -Five Thousand, Three Hundred Two Dollars and Zero Cents ($445,302.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Morrow Place Phase 111, (City of Owasso, Tulsa County) Storm Sewer, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND ED: March 7, 2023 Developers Paving Co pany, I11 Principal BY: Granite Re, Inc., ,S'urrety BY; Attorney-in-Fact Amy Wit ers Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING: NELE(GH HERRING; AMY WINTERS Its true and lawful Attorney -In- Facts) for the following purposes, to wit: To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth In the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a part of thin Power of Attorney; and the said GRANITE RE, INC. through us, Its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING: NELEIGH HERRING; AMY WINTERS may lawfully do In the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with its corporate seal, duly attested by the signatures of Its President and Assistant Secretary, this 3,d day ofJanuary, 2020. S E A L Kenneth D. Whittln con, President STATE OF OKLAHOMA ) ) SS: COUNTY OF OKLAHOMA ) Kyle P. McDonald, Assistant Secretary On this 3^t day of January, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P, McDonald, Assistant Secretary of said company, with both of whom f am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Assistant Secretary of GRANITE RE, INC., the corporation descilbed in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seat affixed to said Power of Attorneywas such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Assistant Secretary, respectively, of the Company. My Commission Expires: : April 211 2023 Commission #; 11003620 Notary yPublic GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Assistant Secretary of Granite Re, Inc., a Minnesota Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now In full force and effect. "RESOLVED, that the President, any Vice President, the Assistant Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character Issued by the Company In the course of Its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking." IN FrTNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the corporation this day of Kyle P. McDonald, Assistant Secretary GR0800 - Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 5316525 KNOW ALL MEN BY THESE PRESENTS, That we A &A Asphalt Inc as Principal (Developer and Contractor), Great American Insurance Company as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal suln of Four Hundred Elghty Eight Thousand Two Hundred Elghty Six Dollar and Seventy Cents ( $488,286.70 ) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, finely by these presents, WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Morrow Place Phase 3 I Owasso, Oklahoma (Address ), a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all Ioss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: September 8th 2023 A &A Asphalt Inc Principal Grea American Insurance Compa Surety BY: Attorney -in -Fact GREAT AMERICAN INSURANCE COMPANY@ Administrative Office: 301 E 4TH STREET 0 CINCINNATI, OHIO 45202 0 513- 369.5000 ® FAX 613- 723 -2740 Tito number ofpersons authorized by this power of attorney is not more than Seven No.0 21837 POWER OFATTORNEY HNOW ALLMENBY THESE PRESENTS: That the GREATAMERICANINSURANCB COMPANY, a corpomtionorganizedand existing under and by virtue of the laws of the State of Ohto, does hereby nominate, constitute and appoint the person or persons named below, each individually if more than one Is named, its line and lawful attomey -h i -fact, for it and in its name, place and stead to execute on behalf of the said Company, as surety, any and all bonds, undertakings and contracts of suretyship, or other written obligations in the nature thereof provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed the limit slated below. Name Address Limit of Power Amanda Applegate Shannon McCoy All of All James Beavers Broken Arrow, Oklahoma $100,000,000 Terry D. Cupp Edcka Warren Kristin Thompson Jamie Crider This Power of Attorney revokes all previous powers issued on behalf of the attorneys) -la -fact named above. IN WITNESS WHEREOF the GREATAMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate officers and its corporate seal hereunto affixed this loth day of Jan 2023. Attest GREAT AMERICAN INS UTANCE COMP AN} AsslsloraseerNary ONrsrawl So, for WeFraldent STATE OF OHIO, COUNTY OF HAMILTON - ss: MARKMrAn)O (877-377-ana5) On this loth day of Jan 2023 , beforomepersonallyfippearedMARKV ICARIO,tomelmowu, being duty swom, deposes and says that he resides In Cinnlmtatl, Olio, that he is a Divisional Senior Vice President of the Bond Division of GreatAmericau Insurance Company, the Company described in end which executed the above Instrument; drat be )mows the seat of d esaid Company; that the sea) affixed to the said instrument is such corporate sea); that itwas so affixed by authority of his office under ilia By -Laws of said Company, and that he signed his vane thereto by like authority. This PowerofAttomey Is granted by authority of the following resolutions adopted by the Board ofDirectors of GreatAmericau Insurance Company by unanimous written consent dated June 9, 2008. RESOLVED: 21atilia Divisional Pivstdent, the several Divisional Sentor PicePtesidents, Divisional lice Presidents and Divisonal Assistant Vice Presidents, or any one of them, be and hereby Is authorized, front time to Bete, to oppoini one or more Atiorneysdn -Fact io execute on 6ahalfof the Company, asswa0s any and elf bands; anderlaMngs nerd contracts oJsuretyship, mothenwduen obligations hr the nature thereof, to prescribe theh• rm,peedve dutlea aitd the respective Ihnits ofthen anthorlip; and fo revoke anysach appointnrerd at any fbne. RESOLVED: Thal the Company seal and the signature of any of the 4fbresaid qfficens and any Secivtmy orAsslstant Scautaiy ofthe Company iney be affixed by facsimile to anyporver ofatiotney or certificate ofeldrer given for the ezecnllon ofany bond, undertaking, contract ofstaulysh/p, or other writlert obligation in ilia nature thereof, such signahae andscal when so cried being hereby adopted by die Courcany as ilia original signature ofsuch officer and the orighml seal ofthe Company, to be valid mid binding upon the Coarpany ivldi die sarnefome and eJJecl as though ntnnually affixed. 1, STEPHEN C. BERAHA, Assistant Secretary of Once tAmericanInsurance Company, do hereby certify that the foregoiug Power ofAttorney and the Resolutions of the Board of Directors of June 9, 2008 have not been revoked and are now in full force and effect. Signed and sealed this 8th day of September 1 2023 , Assis/anlsecreimy SUSANAKOHOAST Notary Public State of Ohio My Comm. Expires May 18, 2025 This PowerofAttomey Is granted by authority of the following resolutions adopted by the Board ofDirectors of GreatAmericau Insurance Company by unanimous written consent dated June 9, 2008. RESOLVED: 21atilia Divisional Pivstdent, the several Divisional Sentor PicePtesidents, Divisional lice Presidents and Divisonal Assistant Vice Presidents, or any one of them, be and hereby Is authorized, front time to Bete, to oppoini one or more Atiorneysdn -Fact io execute on 6ahalfof the Company, asswa0s any and elf bands; anderlaMngs nerd contracts oJsuretyship, mothenwduen obligations hr the nature thereof, to prescribe theh• rm,peedve dutlea aitd the respective Ihnits ofthen; and fo revoke anysach appointnrerd at any fbne. RESOLVED L7JRTHER: Thal the Company seal and the signature of any of the 4fbresaid qfficens and any Secivtmy orAsslstant Scautaiy ofthe Company iney be affixed by facsimile to anyporver ofatiotney or certificate ofeldrer given for the ezecnllon ofany bond, undertaking, contract ofstaulysh/p, or other• writlert obligation in ilia nature thereof, such signahae andscal when so cried being hereby adopted by die Courcany as ilia original signature ofsuch officer and the orighml seal ofthe Company, to be valid mid binding upon the Coarpany ivldi die sarnefome and eJJecl as though ntnnually affixed. 1, STEPHEN C. BERAHA, Assistant Secretary of Once tAmericanInsurance Company, do hereby certify that the foregoiug Power ofAttorney and the Resolutions of the Board of Directors of June 9, 2008 have not been revoked and are now in full force and effect. Signed and sealed this 8th day of September 1 2023 , Assis/anlsecreimy Rural Water District No. 3 Washington County, Oklahoma 17227 N. 1291h E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070 Ph. (918) 371 -2055 o Fax (918) 371 -3864 s TRS 711 October 10, 2023 City of Owasso Attn: Mr. Earl Farris, Project Administrator PO Box 180 Owasso, Ok. 74055 FAX 918 - 272 -4996 efarris@cityofowasso.com cityofowasso.com Dear Sirs: The water line infrastructure in Morrow place Phase III has been tested and meets all Requirements for acceptance by Washington Co. Rural Water District #3. Sincerely, Chad Pennington Field Supervisor In accordance with Federal law and U.S. Department of Agriculture policy, this Institution is prohibited from discriminating on the basis of race, color, national origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to all programs). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C., 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (fDD). TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Acceptance of Department of Justice Vest Grant and a budget amendment DATE: November 3, 2023 BACKGROUND: The Owasso Police Department is committed to the safety of officers serving the community. Every full -time and reserve police officer is provided a bullet resistant vest to support the objective of optimizing the safety of officers. Bullet resistant vests expire after five years of use and therefore are replaced every five years. For many years, the Police Department has partnered with the Department of Justice (DOJ) through a grant program that pays for fifty- percent of the cost of the vests. The cost of the vests varies, but can reach nearly $1,000.00 per vest. As in years past, the Police Department has been awarded a grant by the DOJ. The amount of this year's grant is $6,800.00. This grant is provided through the Bulletproof Vest Partnership Program. In order to participate in the program, there is a requirement that the department only purchase DOJ approved bullet resistant vests. Once purchased, the department seeks reimbursement from the DOJ. RECOMMENDATION: Staff recommends acceptance of the Department of Justice Vest Grant and approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $6,800.00. TO: The Honorable Mayor and City Council FROM: Michele Dempster, Human Resources Director SUBJECT: Employment Agreement with Christopher Garrett DATE: November 3, 2023 BACKGROUND: In January of 2023, the City Council passed Resolution 2023 -01 to accept notice of retirement from the City Manager, Warren Lehr, and to extend an offer to Christopher Garrett for the position of City Manager effective March 2024. The City Council met in Executive Sessions during September and October to work out the details of an Employment Agreement between the City and Mr. Garrett. COMMENTS: Staff was directed to prepare the attached Employment Agreement for City Council consideration. REQUIRED ACTION: Presentation for consideration is fhe Employment Agreement between the City and Christopher Garrett for the period of March 2, 2024 through June 30, 2025. The City Attorney has reviewed and approved the proposed Employment Agreement. ATTACHMENT: Employment Agreement EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (the "Agreement "), to begin on March 2nd, 2024, is made and entered into as of this 7th day of November, 2023, by and between the City of Owasso, Oklahoma (the "City ") and Christopher A. Garrett (the "Manager "). WHEREAS, the City Council desires to employ the services of Christopher A. Garrett to serve as City Manager for the City of Owasso, Oklahoma; and WHEREAS, in order to make possible full work productivity and exercise of professional judgment and to provide for Manager's peace of mind and morale in the performance of his duties, it is appropriate to establish certain conditions of employment and benefits in a written employment agreement; and WHEREAS, the Manager has agreed to the terms, conditions and provisions of this NOW, THEREFORE, in consideration parties agree as follows: EMPLOYMENT AS CITY 1.1 Employment as City Manager 1.2 all other legally per to -time assign. All of The the City Manager, subject herein, the SHILL AND employ Christopher A. Garrett functions, and duties specified in the City of Owasso aid Oklahoma State Statutes. Manager shall perform ies and'functions as the City Council shall from time - Manager by the Council shall be appropriate to and ponsibilities of the position of City Manager. 1.3 Reasonable !Skill and Diligence. Manager shall perform the duties of City Manager with reasonable care, diligence, skill, and expertise. SECTION II TERM OF AGREEMENT, SUBSEQUENT FISCAL YEAR FUNDING, AND NEGOTIATION FOR NEW AGREEMENT 2.1 Term of Agreement. Manager shall begin the performance of his duties on March 2nd, 2024. The Agreement, although approved on November 7th, 2023, will take effect on March 2nd, 2024, and be in effect until June 30th, 2025. 2.2 Funds for Subsequent Fiscal Years. The parties acknowledge that Manager's salary and benefits for fiscal year 2025 are on a year -to -year basis, subject to annual appropriation. 2.3 Negotiation for New Employment Agreement. No later than May 15th, 2025, the City Council shall meet, consider, and advise Manager of the Council's intent to enter into good faith negotiations for a new Employment Agreement. SECTION III COMPENSATION, BENEFITS AND RETIREMENT 3.1 Salary. Manager shall be paid a base salary of $179,993.81 per year. Manager's salary shall be payable in bi- weekly installments at the same time other City employees are paid. 3.2 Longevity Pay. The City agrees to pay to general employees of the City of Owasso. 3.3 Insurance. Manager shall receive the disability insurance coverage as is offered to c coverage shall be offered subject to complianc plan benefit documents with the City's contrit coverage as regular non -union employees. 3.4 Other Benefits. Unless expr( those benefits specifically set forth regular non -union City employees. 3.5 Retirement. programs under the anager -the same longevity pay provided to group term life ,; alth, vision, dental, and n -union employees,of the City. Dependent all group plan provisions established in the be the 'same percentage toward dependent this Agreement and in addition to eive all other benefits offered to ;d participation in the City's retirement to regular non -union City employees. ALLOWANCES 4.1 Technology Allowance. Because of Manager's need to facilitate communication in the furtherance ,of City business outside of regular business hours, Manager shall be entitled to a technology allowance in the amount of $100.00 per month. The technology allowance shall include intemet and cellular phone service, as well as other necessary technology. Manager shall be responsible for securing appropriate and necessary technology, phone and internet service. 4.2 City Vehicle. City shall provide Manager with a City vehicle for Manager's business and personal use. City shall fully maintain the automobile and cover the vehicle under City's Self - Insured or Insured Automobile Liability coverage. SECTION V PAID LEAVE 5.1 Vacation. Manager shall be provided an additional forty (40) hours vacation per year, in addition to that provided to regular, non -union employees with the same number of years of service. Vacation shall be accrued on a pro -rated monthly basis with no maximum accrual. 2 Manager shall be entitled to all vacation earned prior to the effective date of this Agreement. Provided that, Manager shall not take in excess of four (4) consecutive weeks of vacation and six (6) total weeks of vacation in any given fiscal year, except as required by federal and state law. 5.2 Sick Leave. Manager shall be entitled to the same amount of sick leave provided to regular, non -union employees with no maximum accrual. 5.3 Holidays. Manager shall be entitled to the same paid holidays provided to regular, non- union employees. SECTION VI PROFESSIONAL DUES, SUBSCRIPTIONS; AND TRAINING 6.1 Professional Dues and Subscriptions. subscriptions for Manager as necessary for his Management Association and the City Manager shall consider Manager's participation in other cq professional growth and advancement, and for Commerce and civic clubs. 6.2 Training and Prof meetings, short courses, professional development RESIDENCY, 7.1 the 7.2 Hours of Work. Maria Manager to generally observe of necessary services outside additional time as is necessar that the compensation' services. However, the support City shalL,pay the professional dues and jarticipation iri.tle.Intemational City /County Association of Oklahoma. The City Council izations as may be appropriate for Manager's good of the City, including the Chamber of The City shall pay for Manager to travel to and seminars as needed for Manager's lopment, management, and operations. AND DESIGNATION OF einent, Manager shall maintain permanent of Owasso. cknowledges the proper performance of his duties require the ial business hours and will also often require the performance ormal business hours. The Manager agrees to devote such the full and proper performance of the Manager's duties and ided includes compensation for the performance of all such that reasonable time off be permitted to the Manager, such as is customary for exempt employees so long as the time off does not interfere with the normal conduct of the office of City Manager. 7.3 Outside Employment. Manager agrees to be in the exclusive employment of the City unless and until this Agreement is terminated and further agrees to devote full time and effort to the performance of the Manager's duties. Manager shall not work for any other employer except as specifically approved by the City Council. This provision shall not preclude occasional teaching or occasional consulting with organizations such as the Oklahoma Municipal League, the International City /County Management Association, or the City Management Association of Oklahoma, or to any writing during Manager's time off, so long as such activities do not interfere with the duties of Manager's Office. 7.4 Designation of Acting City Manager. Manager shall always designate an Acting Manager to serve in his absence. SECTION VIII TERMINATION AND SEVERANCE 8.1 Termination by Manager. Manager may terminate this Agreement for any reason with sixty (60) days written notice to the Mayor. In the event of Manager!svoluntary termination, he shall not be entitled to any of the Severance Provisions contained in Section 8.6, but shall be entitled to payment for all accrued vacation, payable in a lump surn,4 inus applicable federal and state deductions and payroll taxes. 8.2 Resignation. City and Manager mutu� Manager may tender his resignation from err pay as described in Section 8.6 herein. If the payment as described in Section 8.6 shall be 8.3 Termination bCity Council for at any time for any reason amounting to or plea of guilty or nolo contendere for a to perform the duties of office." In the e entitled to any of the Severance Provisio agree that certain circumstances may arise where yment conditioned upon.the,receipt of severance y Council accepts such resignation, the claim for roved "and pads" The City Council may terminate this Agreement ve,misconduct, malfeasance in office, conviction volving moral turpitude, or the physical inability vlanager's termination for cause, he shall not be ined in this Section 8.6. 8.4 Termination by Citv.Council for any Reason Other Than Cause. The City Council may terminate this Agreement for, any, reason other than for cause asset forth above. In the event of termination for any.reason other than for cause as sefforth in Section 8.3, Manager shall be entitled to a Severance Package as set forth in Section 8.6. 8.5 Expiration. The parties hereby agree that expiration of this Agreement without an offer from the City, or an expressed desire on behalf of the City to renew the agreement, shall constitute termination without cause, and, unless otherwise negotiated with Manager, or notification given of the reasons for termination with cause by City, shall result in payment of twelve (12) months of the Manager's salary and benefits; as set forth more fully in Section 8.6. 8.6 Severance Package. In the event of termination for any reason other than cause as set forth in Section 8.3 above, Manager shall be entitled to a Severance Package consisting of the following: a. Twelve (12) months' salary, paid in a lump sum, minus applicable federal and state deductions and payroll taxes following the first full year of Manager's term of employment as an employee of the City of Owasso; and b. The City's portion of Manager's Medical, Dental, and Vision insurance for a period of one (1) year paid in a lump sum; and c. Accrued vacation, paid in a lump sum, minus applicable federal and state deductions and payroll taxes. 8.7 Compliance with Severance Provisions. For the purposes of complying with the severance provisions of this Agreement, appropriations held as unencumbered fund balances in any appropriate fund of the City of Owasso or the Owasso Public Works Authority shall be deemed to be available and authorized for transfer to the appropriate salary and benefit expenditure accounts to insure fulfillment of the Severance Provisions of this Agreement. SECTION IX PERFORMANCE REVIEWS, MERIT CONSIDER 9.1 Formal Performance Review. The review of Manager on or before June 30th, 20 with specific criteria developed jointly by the 9.2 Merit Consideration. Merit conjunction with the Formal Perform Salary adjustments, if given, will be year of employment. 10.1 postage prepaid, to BONUS STRUCTURE Council shall conduct a formal performance he Performance Review shall be in accordance Council and Manager. i for a'salary increase will'be provided in or more often if the City Council so indicates. atisfactory,or better performance during each City: Manager: shall be given by deposit in the United Mayor of the City of Owasso Christopher A. Garrett 200 South Main 200 South Main Owasso, Oklahoma 74055 Owasso, Oklahoma 74055. Alternatively, notices may be personally served upon the Manager and the Mayor, who is authorized to accept service on behalf of the City Council. Notice shall be deemed given as of the date of personal service or as of the date of deposit of the written notice in the United States mail. ARTICLE XI GENERAL PROVISIONS 11.1 General Expenses. The City Council recognizes that certain expenses of a nonpersonal and job - affiliated nature are incurred by the Manager and the City, therefore, agrees to reimburse or pay said general expenses and the Finance Director is authorized to disburse such funds upon receipt of duly executed expense reports, receipts, statements, or affidavits. 11.2 Entire Agreement and Modification. This document contains the entire agreement between the parties and may not be modified except in writing and executed by both parties. 11.3 Savings Clause and Severability. If any provisions or sections of this Agreement are found to be invalid or unenforceable for any reason, such finding shall not impair the remainder of the Agreement. 11.4 Representations by Manager. Manager specifically ;represents that he has sought such independent consultation and representation with regard to'this-Agreement as he may desire, prior to its execution. Manager fully understands the terms and conditions contained herein. Manager further understands that no individual of the Owasso City Council and no employee of the City has functioned as an agent or advisor of Manager'prior to execution pf;this Agreement. 11.5 Jurisdiction and Venue. This Agre and virtually all of the performance of this Oklahoma. Therefore, all suits and specie pursuant to the laws of the State of Oklahoi or special proceedings brought or in conne of the law in any other forum. CITY OF OWASSO: Kelly Lewis, MAYOR Approved as to Julie Lombardi, CITY ATTORNEY MANAGER: Christopher A. Garrett been executed in Tuls; t shall be;performed tb ies hereunder shall be County, Oklahoma, ughout the State of onstrued under and which laws shall apply and govern 'any such actions m with or because of this Agreement, the exclusion 2024. Juliann M. Stevens, CITY CLERK TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Resolution 2023 -20, Ward 1 and Ward 2 City Council Election DATE: November 3, 2023 BACKGROUND: Pursuant to the provisions of the Owasso City Charter, governing the election of City Council members, "the City Council shall take action by Resolution to call any necessary Ward Elections." In 2024, such election is required for Ward 1 and Ward 2 for a three -year term. In 2015, statutory requirements for elections conducted by the County Election Boards were amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections; therefore, City elections are affected by those changes and create conflict with provisions contained in the City's Charter regarding election dates. Resolutions not conforming to the statutory requirements will not be accepted, nor will the election be conducted by the County Election Board. A resolution calling the Ward 1 and Ward 2 election must be submitted to the Election Board by November 17, 2023. All registered voters residing within the Owasso City limits may vote in the election, regardless of the Council Ward in which they reside. ELECTION DETAILS: • The primary election will be held on Tuesday, February 13, 2024. • Should one of the candidates not receive the majority of all votes cast for the particular ward; a general election will be held. • The general election, if necessary, will be held on Tuesday, April 2, 2024. FILING PERIOD FOR INTERESTED CANDIDATES: The filing period for interested candidates will be December 4, 5, and 6, 2023, between the hours of 8:00 a.m. and 5:00 p.m. • Registered voters who reside within the ward shall be qualified to hold the office of City Council Member for that ward. • Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa County Election Board. RECOMMENDATION: Staff recommends approval of Resolution 2023 -20, calling the election. ATTACHMENT: Resolution 2023 -20 CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -20 NOTICE OF ELECTION AND VOTING PRECINCT CERTIFICATION WHEREAS, pursuant to the provision of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." WHEREAS, in 2024, such election is required for the purpose of electing Owasso City Council Members, for the ward and term as follows: WARD NO. TERM 1 3 years 2 3 years NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election will be held on February 13, 2024; and, 2. That the General Election thereafter, if necessary, will be held on April 2, 2024; and, 3. That only qualified electors of the City of Owasso who reside in the respective wards shall be qualified to hold the office of Council Member for that ward; and, 4. The filing period for qualified candidates begins at 8:00 a.m. on Monday, December 4, 2023, and ends at 5:00 p.m. on Wednesday, December 6, 2023; and, 5. Contests of candidacy may be filed until 5:00 p.m, on Friday, December 8, 2023. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma, hereby certifies to the Tulsa County Election Board that Tulsa County precincts #720008, 720012, 720013, 720014, 720015, 720016, 720017, 720018, 720019, 720020, 720021, 720022, 720023, and Rogers County precincts #660006, 660021, 660031, 660130, are to be opened. PASSED AND APPROVED this 7th day November 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Contract for Auditing Services- Addendum DATE: November 3, 2023 BACKGROUND: The City Charter and state statutes require that an independent accountant perform an audit of the City's finances annually. On April 4, 2023, City Council approved a contract with BT & Co., PA. for the fiscal year 2023 audit with a base fee of $52,000. As described in the original contract, the quoted fee for the fiscal year 2023 audit would be the maximum fee, unless the scope of the engagement is changed. As work on the audit began, BT & Co. determined that the scope of the engagement has changed due to the implementation and continuing audit work associated with two new audit requirements: GASB Statement No. 87, Leases, and GASB Statement No. 96, Subscription -Based Information Technology Arrangements, RECOMMENDATION: Staff recommends approval of an addendum to the contract with BT & Co., PA of Topeka, Kansas, in the amount of $2,000, related to auditing services for the City and its Trust Authorities. ATTACHMENT: BT & Co., PA Addendum to Engagement Letter (ED Certified Public Accountants ADDENDUM TO ENGAGEMENT LETTER Our engagement -letter dated March 20, 2023 stated that our quoted fee for the year ended June 30, 2023 would be the maximum for the work described in the engagement letter unless the scope of the engagement was changed, and no change would be made to the maximum agreed to amount without discussion with the City regarding the proposed change. We are proposing an increase of $ 2,000 in the maximum agreed to fee in order to adjust for increased audit hours related to the implementation and continuing audit work associated with new auditing requirements related to GASB Statement No. 87, Leases, and GASB Statement No. 96, Subscription -Based Information Technology Arrangements. Addendum agreed to by the City: Date An Independently Owned Member, RSM US Alliance RSM US Alliance member funs are separate and independent businesses and legal entities that are responsible for their own acts and omissions. and each are separate and Independent from RSM US LLP. RSM US LLp is the U.S. member firm of RSM International, a global network of Independent audit, tan. and consulting firms. Members of RSM US Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International. TO: The Honorable Mayor and City Council FROM: Jason Woodruff, Deputy Chief of Police SUBJECT: Police Vehicle Purchase DATE: November 2, 2023 BACKGROUND: The Owasso Police Department budgeted for nine (9) police vehicles for Fiscal Year 2024. Staff located two (2) 2023 Dodge Ram 1500 4X4 Crew Cab Special Service Pickups and three (3) Dodge Charger pursuit rated sedans at Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma. Per Owasso Ordinance, a competitive bidding process is not required for the purchase of equipment when purchased for an amount not exceeding a price set by a state purchasing agency. This purchasing rule is also applicable if a dealership can match the price of the approved state bid price, even if the dealership was not awarded the state bid. Bob Howard Dodge has agreed to match the State of Oklahoma's approved contract (SW035) pricing for the available vehicles at the purchase price of $42,777.00 per unit for the 2023 Ram 1500 Pickups and $36,198.00 for the 2023 Dodge Chargers. If approved, this will complete the purchase of vehicles for the police department for the Fiscal Year2024. FUNDING: City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is included and funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to purchase two (2) 2023 Ram 1500s and three (3) 2023 Dodge Charger police vehicles from Bob Howard Chrysler Jeep Dodge of Oklahoma City, Oklahoma, in the amount of $194,148.00 and authorization for payment. ATTACHMENT: Sales Quotes from Bob Howard October 31, 2023 BOB HOWARD CHRYSLER JEEP DODGE OfficerJohn Malone Owasso Police Department 111 N. Main Street Owasso, OK 74055 RE: 2023 Dodge Charger RWD Police Pursuit Sedan Dear Mr. Malone: Attached please fine the pricing for the 2023 Dodge Charger RWD Police Pursuit Sedan Pricing is per the State of Oklahoma Vehicle Contract SW035: Item # 1000009350 Police Pursuit Vehicle— Automobile BASE $35,733.00 OPTIONS: EZH 5.7L Hem! V -8 Gas Engine Included LSA Security Alarm 165.00 GXQ Additional Keys (6) 165.00 XSX9 Vinyl Rear Bench Seat 135.00 GUK Power Heated Outside Mirrors Included LNX L.H LED Spot Lamp Included JPS Power Driver Seat Included UAG 7.0" UConnect Radio with Bluetooth Included XAC Back Up Camera Included LMG Automatic Headlamps Included NHA H.D. Engine Oil Cooler; H.D. Engine Cooling: H.D. Transmission Oil Cooler Included NZ5 High Speed Engine Controller Included GX4 Keyless GO Included JPS 6 Way Power Driver Seat Included 13250 North Broadway Extension. Oklahoma City, OK 73114 phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardaulo.com BDH Ready Alert Braking AXR Secure Park NHM Speed Control and Tilt /Telescopic Steering Wheel DFK 8 Speed Auto 8HP70 Transmission Total for Vehicle Three (3) vehicles VINS: 2C3CDXAT2PH560597 2C3CDXAT7PH562541 2C3CDXAT9PH562542 Included Included Included Included $36,198.00 $108,594.00 COLOR: PX8 Pitch Black INTEROIR: XSX9 Black Front H.D. Cloth Bucket seats with H.D. Vinyl Rear Bench Thank you and if there are any questions please let me know. Tom Ayers Governmental /Fleet Sales Manager October 19, 2023 BOB HOWARD CHRYSLER JEEP DODGE officer Johntay Malone Owasso Police Department 111 N. Main Street Owasso, OK 74055 RE: 2023 Ram 1500 4x4 Crew Cab Special Service Pickups Dear Officer Malone: Attached are the specifications and pricing for the requested 2023 Ram 1500 4x4 Crew Cab Special Service Pickups. Pricing is per the State of Oklahoma Vehicle Contract SW035: Item # 1000009315 %Ton Truck Crew Cab BASE $39,442.00 OPTIONS: EZH 5.71 V8 HEMI Gas Engine Included DFK 8 -Spd Auto SHP70 Transmission Included T98 SSV Package Included Four Wheel Drive & Skid Plates 1,500.00 DSA Anti -Spin Differential Rear Axle 495.00 AED Chrome Appearance Group 695.00 XFH Class IV Receiver Hitch with Trailer Wiring 345.00 JKV 115V Power Outlet Included XCH Keys & Fobs Additional 2 (Total of 4) Included BAJ 220 Amp Alternator & 730 Amp Battery Included BRT Anti-Lock 4-Wheel Disc Brakes Included LMG Automatic Headlights Included DH9 Elec Shift -on -the Fly Transfer Case Included BNB Electronic Stability Control Included SHA Front & Rear Stabilizer Bars Included 13250 North Broadway Extension, Oklahoma City, OK 73114 phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardauto.00m SFB Front & Rear Heavy Duty Shocks Included NMC H.D. Engine Cooling & Transmission Oil Cooler Included XAC ParkView Rear Backup Camera Included JRT 10 Way Power Driver Seat with Lumbar Support Included GT6 Power /Heated Remote Mirrors Included JPB Power Door Locks & Power Mirrors with Lockout Included GXM Remote Entry with All Secure Included NHM Speed Control with Tilt Steering Wheel Included XGM Tire Pressure Monitoring Display Included UAA UConnect 3 with 5 Display includes Bluetooth Included CB9 2 "d Row In Floor Storage Bins Included AJB Security Alarm Group with Remote Start Included Total for Vehicle $42,777.00 TWO VEHICLES $85,554.00 COLOR: PXA DB Black Clear coat INTERIOR: D7X8 Cloth Front 40/20/40 Split Bench Seat with Fold Up Rear Vinyl Bench If there are any questions please let me know and thank you. Tom Ayers, Government Sale anager TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Resolution 2023 -21, Special Event Fees - Runs /Races and Road Closure DATE: November 3, 2023 BACKGROUND: On November 6, 2018, City Council approved Ordinance 1136, enacting a Special Event Permit and adopted Resolution 2018 -12, establishing a schedule of fees related to Special Event Permits. Highlights of both documents included: • Defining a special event as any organized activity involving the use of, or having impact upon public property and /or facilities, including, but not limited to streets, sidewalks, parks, and trails, or the use of private property in a manner that requires the provision and coordination of city staff resources, and services. • Language making it unlawful to conduct a special event (as defined by ordinance) without a City- issued permit. • Authority provided to the City Manager to promulgate additional rules and regulations to the permitting process as necessary. • Establishing a fee schedule that covers application fee, refundable deposit, permit fee, and road closure fee. PROPOSED ADJUSTMENTS The creation of the Heart Healthy 5K Trail, located in the Owasso Sports Park South, provides a safe venue for runs /races that can be managed with minimal City resources and better protects the health, safety, and welfare of the runner while minimizing any inconvenience and hazard for neighborhood residents and vehicular traffic. Runs conducted at the Heart Healthy Trail requires one (1) event staff to be present. A fee of $50.00, per event, is proposed for runs conducted using the 5K Trail. A fee of $200.00, per event, is proposed for school sponsored runs using the existing street route near the high school. In order to closer align with the actual cost of City personnel and equipment needed to perform road closure tasks, an increase in the Special Event Road Closure Fee from $100.00 to $250.00 per event is proposed. ;1XK9ldddd4k,107e\1[OP.A Staff recommends approving Resolution 2023 -21, establishing special event fees of $50.00 for Heart Healthy 5K Trail runs and $200.00 for school- sponsored road runs, amending the road closure fee from $100.00 to $250.00, and amending the Comprehensive Rate and Fee Schedule to reflect the new fee amounts. ATTACHMENT: Resolution 2023 -21 CITY OF OWASSO, OKLAHOMA RESOLUTION 2023-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING NEW FEES FOR SPECIAL EVENT RUNS /RACES, AMENDING THE SPECIAL EVENT PERMIT ROAD CLOSURE FEE, AMENDING THE CITY'S COMPREHENSIVE MASTER RATE AND FEE SCHEDULE, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Owasso desire to encourage the occurrence of special events that enhance quality of life, provide entertainment, promote local economic health, attract visitors, and positively contribute the City; and, WHEREAS, the creation of the Heart Healthy 5K Trail, located in the Owasso Sports Park South, provides a safe venue for runs /races that can be managed with minimal staff resources and better protects the health, safety, and welfare of the race participant while minimizing any inconvenience and hazard for neighborhood residents and vehicular traffic; and, WHEREAS, the City Council desires to establish fees for runs conducted at the Heart Healthy 5K Trail and for school sponsored road runs using an approved street route, and to amend the current Special Event road closure fee. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: From and after the effective date of this resolution, the City of Owasso Comprehensive Master Rate and Fee Schedule shall be amended to include the following fees charged by the City of Owasso for services: Heart Healthy 5K Trail Run Per event $50.00 School Sponsored Road Run Per event $200.00 Special Event Road Closure Fee Per event $250.00 SECTION TWO: Special events conducted by the City of Owasso are exempt from payment of fees. SECTION THREE: The fees established pursuant to this Resolution shall become effective January 1, 2024. PASSED AND APPROVED this 7 +h day of November, 2024. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Agreement for Electrical Facilities Relocation with Verdigris Valley Electric Cooperative, Inc. (VVEC)- East 1061h Street North and North 129th East Ave Intersection Improvements DATE: November 3, 2023 BACKGROUND: Verdigris Valley electric lines are located in private easements owned wholly by VVEC, thus resulting in the necessity of an agreement to be entered into to facilitate the relocating of the lines and payment for said services. VVEC currently owns and operates approximately 6,300 linear feet electrical cable within the limits of the project. Of this total length, 100% is located within a private utility easement assigned to VVEC to serve the area. This line will need to be relocated at an estimated cost to the City of $51,959.18 including material, labor, and contract administration. AGREEMENT FOR ELECTRIC FACILITIES RELOCATION: The proposed agreement (see attachment) contains language outlining the basis for the relocation costs and how VVEC would be reimbursed, if approved. A summary of the agreement's key points are as follows: 1. VVEC to prepare a detailed estimate of the cost of work to be performed and such estimate of cost must be attached and be a part of this Agreement. 2. VVEC to include the costs for backfill and compaction of any trenches or holes within the right -of -way limits in the estimate of costs. The backfill will be placed and compacted to a density as directed by the Public Works Director or his designated representative, but will not be compacted to less than that of the adjacent soil. 3. Any and all existing fencing that may require alteration during the utility relocation process shall be restored to its original condition during and after the time of utility relocation /rearrangement. 4. VVEC to prepare drawings showing the present, temporary, and proposed location of its facilities with reference to the centerline of survey and /or the new or existing right -of -way lines using highway stationing in both plan and profile. 5. VVEC to begin the process of adjustment or relocation of the facilities as shown on the plans and covered by this Agreement within a reasonable time, depending on the availability of material and work forces, but the actual time must not exceed thirty (30) days after receipt of notice from the City of Owasso to do so, and in no event proceed with any adjustment or relocation work until such notice is received. To inform Owasso Public Works Director or his designated representative of: (1) The proposed starting date, prior to commencing work and continually maintaining liaison with his /her office for the duration of the physical relocation; (2) The materials to be disposed of by scrapping, or sale, and to inform him /her of a time and place for his /her inspection thereof; (3) The date work is completed. Utility Relocation Agreement Page 2 6. To submit to the City of Owasso, within six (6) months after satisfactory completion of rearrangement of their facilities under the Agreement, a claim with a certified statement of costs in accordance with the provisions of the aforementioned memorandums. FUNDING: Funding is available in the project budget within the Capital Improvements Fund. RECOMMENDATON: Staff recommends approval of the Utility Relocation Agreement between Verdigris Valley Electric Cooperative Inc., of Collinsville, Oklahoma, and the City of Owasso for electrical facilities relocation in the amount of $51,959.18, and authorization to execute all necessary documents. ATTACHMENTS: Agreement Location Map City of Owasso Utility Relocation Agreement Project No. Job Piece Utilities City Owasso THIS AGREEMENT, made and entered into by and between the City of Owasso and Verdigris Valley Electric Cooperative, Inc. Address P.O. Box 219, Collinsville, OK 74021 Hereinafter called the "Utility Owner". WITNESS TO THAT WHEREAS, THE City of Owasso proposed to improve the East 1061h Street North & N 1291^ East Avenue Intersection and such improvements will necessitate rearrangement of facilities by said Utility Owner and WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by the United States or the State of Oklahoma and expended under their regulations, that acceptance of work and procedure in general are subject to Local and /or State Laws, Rules, Regulations, Orders and Approvals applying to it as a Local Project, and that costs for items entering into the improvement are reimbursable to the City of Owasso in such amounts and forms as are proper and eligible for payment. WHEREAS, it is understood that Title 69, O.S.§ 1205 and 1403 each as amended, define the extent to which the City of Owasso and the Utility Owner may obligated in the costs of utility rearrangements, and the utility locations on all city streets and are governed by Regulations and Policies adopted by the City of Owasso for the protection and maintenance of the city streets, and for the safety of the city street users, and WHEREAS, the City of Owasso reserves the right to cancel this Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of this Utility owner, and WHEREAS, THE City of Owasso agrees to pay the Utility Owner for the proportionate share of the actual cost to prepare approved preliminary engineering plans and estimates the City of Owasso request, if for any reason the City of Owasso Cancels this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein contained, the Utility Owner agrees: 1. To prepare a detailed estimate of the cost of work to be performed in accordance with the Oklahoma Department of Transportation's (ODOT) Right -of -Way & Utilities Division, Management Guide System, Volume I Utilities Policies and volume II Utilities Procedures, and such estimate of cost must be attached and be a part of this Agreement. The estimate will include: (1) The accounting system to be used in computing the relocation costs; (2) Credit for Expired Service Life setting forth therein the conditions on which such credit was determined or complete justification if the credit is not applicable; and (3) Whether equipment costs are developed from experience records; 2. To provide copies of the documents showing the private easements for all infrastructure to be relocated at 100% of the City of Owasso costs; 3. To include the costs for backfill and compaction of any trenches or holes within the right -of -way limits in the estimate of costs. The backfill will be placed and compacted to a density as directed by the Public Works Director or his designated representative, but will not be compacted to less than that of the adjacent soil. 4. Any and all existing fencing that may require alteration during the utility relocation process shall be restored to its original condition during and after the time of utility relocation /rearrangement. It is the responsibility of the utility owner to insure that the integrity of the fencing is not compromised at any time to an extent in which it prevents the fencing from performing its intended purpose. S. To prepare detailed drawings showing the present, temporary, and proposed location of its facilities with reference to the centerline of survey and /or the new or existing right -of -way lines using roadway stationing in both plan and profile. Delineate details, including date of installation, class, and type of present facility. To comply with all applicable laws and regulations necessary to meet the Oklahoma Department of Environmental quality (DEQ) requirements for pollution prevention, including discharges from storm water runoff on this project. Further, agrees to secure a Storm Water Permit from the DEC, when required. It is agreed that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, the storm water pollution prevention plans and the appropriate location map contained in the plans constitute the Storm Water management Plan for the project previously described in the document. Agrees to have daily operational control of those activities, at the site, necessary to ensure compliance with the plan requirements and permit conditions. Agrees to file the Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant Discharge Elimination System Permit with DEQ, which authorizes discharge of storm water associated with construction activity from the project site identified in this document. Such drawings will be attached to and become a part of this agreement. 6. To begin the process of adjustment or relocation of the facilities as shown on the plans and covered by this Agreement within a reasonable time, depending on the availability of material and work forces, but the actual time must not exceed thirty (30) days after receipt of notice from the City of Owasso to do so, and in no event proceed with any adjustment or relocation work until such notice is received. To inform Owasso Public Works Director or his designated representative of: (1) The proposed starting date, prior to commencing work and continually maintaining liaison with his /her office for the duration of the physical relocation; (2) The materials to be disposed of by scrapping, or sale, and to inform him /her of a time and place for his /her inspection thereof, (3) The date work is completed. 7. That (A) no contract with any individual will be entered into without meeting the requirements of Oklahoma Department of Transportation's (ODOT) Right -of -Way & Utility Division, Management Guide System, Volume I Utilities Policies and volume 11 Utilities Procedures and (B) That contract work for technical services, professional services or other labor classifications involved in the rearrangement of the facility proposed underthis Agreement will be supported by a statement to the effect that, "The Utility Company is not adequately staffed or equipped to perform such work with its own forces." Proper approval must be obtained in accordance with Oklahoma Department of Transportation's (ODOT) Right -of -Way & Utilities Division, Management Guide System, Volume I Utilities Policies and Volume II Utilities Procedures prior to executing a contract with any outside firm or continuing contractor. 8. To submit to the City of Owasso, within six (6) months after satisfactory completion of rearrangement of their facilities under the Agreement, a claim with a certified statement of costs in accordance with the provisions of the aforementioned memorandums. It is understood this agreement does not change the rights or obligations of the Utility Owner, asthey exist in accordance with present State Law. Inconsideration of the faithful performance by the Utility Owner of the foregoing, the City of Owasso agrees: To reimburse the Utility Owner for the actual costs of work completed prorated on the basis of the following percentage or for the lump sum as proposed: (1) Utiity Owner Share of Cost 0 % Estimated Utility Owners Cost $ (2) City of Owasso Share of Cost 100 % "' Estimated City of Owasso Cost $ 51959.18 Nothing herein shall in any way be construed to relieve the Utility Owner from its liability, if any, for payment of a product of these costs pursuant to 69 O.S. 2001 § 1205, as amended. IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be executed by their duly authorized officers on the day and year last below written. City of Owasso Mayor (Date) Kelly Lewis City of Owasso Attorney (Date) Julie Lombardi ATTEST: City Clerk, Juliann M. Stevens (Date) Verdigris Valley Electric Cooperative, Inc. Name: Utility Owner 8 -29 -23 Signature: Utility wner /Agent (Date) VERDIGRIS VALLEY ELECTRIC COOPERATIVE P.O. BOX 219 COLLINSViLE, OKLAHOMA 74021 Utility Line Relocation Estimate for City of Owasso 106t1i 6 129u Intersection Widening Tulsa County COOPERATIVE WORK ORDER #: 23- 1034 -23- 1034 -X Existing electric utility lines are in conflict with the construction of the intersection widening of 106tH and 145th. This proposed project is located in Section 9 , Township 21 North, Range 14 East, in Tulsa County. Proposed plans of adjustments are on the attached drawings. No, betterments are included in the proposal. Existing power lines are on private right -of -way, with re- arrangement costs apportioned as follows: Cooperative's Financial Responsibility = 000.00% City's Financial Responsibility = 100.00% Retirement costs exceed salvage value, but since abandonment of the existing facilities could cause a potential hazard, the existing facilities will be removed and salvage value will be given. All costs will be accounted for under established RUS Work Order procedure accounting methods. Engineering work will be performed in -house by Verdigris Valley Electric Cooperative staff. Construction work is to be performed by Verdigris Valley Electric Cooperative crews or qualified In -House Contract Crews. Power lines can not be removed from service except for tie - in purposes. SUMMARY OF COSTS Cost New Construction Labor Schedule: $18,241.22 Material Schedule: $21,590.60 Retirement Labor Schedule: $5,082.36 Engineering Cooperative Engineering $4,800.00 Right -of -way Clearing $3,000.00 Total Net Charges $52,714.18 Less Salvage Value $755.00 Percentage City's Financial Responsibility X 100.008 TOTAL REIMBURSABLE COST $51,959.19 Prepared and submitted by Keith DeLozier, August 29, 2023 S ,ll 11 T, 11'ev:"LZU9V1U81U 08/29/2023 7:47:29 am WORK ORDER Pzge: 1 ESTIMATE SUMMARY Work Order: tcewsron: U Material Staked By: Desc: ESTIMATE ONLY Re1By: Type: New Construction Cost Rel Date: Status: Estimate Overhead Total Cost Tran Type: Construction 565.02 282.54 Assembly Unit Rate Qty/ Description Group Labor Hrs 0303 1,305.60 3.000 VCI #1 /0 4 - 4 MAN CREW 0.5000 0381 1,175.04 4.000 VC7A#1 /0 4 - 4 MAN CREW 0.8000 387A 122.40 ' 4.000 VCSA#1 /0 4 - 4 MAN CREW 0.9000 7009 428.40 2.000. VM2 -11 3 - 3 MAN CREW 0.2500 7010 122.40 7.000 VM2 -12 3 - 3 MAN CREW 02500' 7029 97.92 3.000 VM5 -6 2 - 2 MAN CREW 0.2500 7045 1,468.80 1.000 3 2/0,15'MTR LOOP 2- 2MANCREW 0.6000 7050 1,514.50 12.000 VEl -3 2 - 2 MAN CREW 0.7500 7067 3,843.36 8.000 40 -3 POLE 4 - 4 MAN CREW 0.5800 7093 81.60 6,280.000 #1 10 6/1 ACSR 4 - 4 MAN CREW 0.0015 8014 1,468.80 1.000 VG105 -25 2 - 2 MAN CREW 0.5000 8052 12.000 FI -3 2 - 2 MAN CREW 0.7500 12,240.82 Total For Construction Assembly Units: Prniect Map Location:0 Service Location:0 Customer. Total Material Labor Hours Cost Overhead Cost Overhead Total Cost 1.5000 565.02 282.54 300.00 612.00 1,759.56 3.2000 1,658.31 829.18 640.00 1,305.60 4,433.09 3.6000 2,261.80 1,130.93 576.00 1,175.04 5,143.77 0.5000 77.85 38.93 60.00 122.40 299.18 1.7500 168.05 84.03 210.00 428.40 890.48 0.7500 379.91 189.97 60.00 122.40 752.28 0.6000 689.41 344.71 48.00 97.92 1,180.04 9.0000 368.78 184.40 720.00 1,468.80 2,741.98 4.6400 4,868.61 2,434.31 742.40 1,514.50 9,559.82 9.4200 2,680.93 1,340.47 1,884.00 3,843.36 9,748.76 0.5000 24.56 12.28 40.00 81.60 158.44 9.0000 650.41 325.21 720.00 1,468.80 3,164.42 44.4600 14,393.64 7,196.96 6,000.40 12,240.82 39,831.82 *I ^Inventory / *E - Exempt inventory / *N - Noninventory assigned through Work Order> Work Order> Assign Item and/or SAG Factor calculated on Assembly Unit(s). These contain item costs only. VERDIGRIS VALLEY ELECTRIC COOPERATIVE Rev:202209010810 08/29/2023 7:47:29 am WORK ORDER Page:2 ESTIMATE SUMMARY Work Order: 0002 Open Date: Project: Revision: 0 Staked By: Map Location: 0 Desc: ESTIMATE ONLY Re1By: Service Location: 0 Type: New Construction Rel Date: Customer: Status: Estimate Tran Type: Retirement Assembly Unit Rate Qty/ Total Material Labor Description Group Labor Hrs Hours Cost Overhead Cost Overhead Total Cost 0303 6.000 VCl #1 /0 4 -4 MAN CREW 0.1665 0.9990 0.00 0.00 199.80 407.59 60739 0381 4.000 VC7A#1 /0 4 - 4 MAN CREW 0.2500 1.0000 0.00 0.00 200.00 408.00 608.00 7009 1.000 VM2 -11 3 - 3 MAN CREW 0.1667 0.1667 0.00 0.00 20.00 40.80 60.80 7010 7.000 VM2 -12 3 - 3 MAN CREW 0.1667 1.1669 0.00 0.00 140.03 285.66 425.69 7045 1.000 3 2/0,15' MTR LOOP 2 - 2 MAN CREW 0.2550. 0.2550 0.00 0.00 20.40 41.62 62.02 7050 4.000 VE1 -3 2 - 2 MAN CREW 0.2500 1.0000 0.00 0.00 80.00 163.20 243.20 7067 8.000 40 -3 POLE 4 - 4 MAN CREW 0.2200. 1.7600 0.00 0.00 281.60 574.46 856.06 7093 6,300.000 41/0 611 ACSR 4 - 4 MAN CREW 0.0005 3.1500 0.00 0.00 630.00 1,28520 1,915.20 8012 1.000 VG105 -10 2 - 2 MAN CREW 0.2500 0.2500 0.00 0.00 20.00 40.80 60.80 8052 4.000 Fl -3 2 - 2 MAN CREW 0.2500 1.0000 0.00 0.00 80.00 163.20 243.20 Total For Retirement Assembly Units: 10.7476 0.00 0.00 1,671.83 3,410.53 5,082.36 Total For Work Order 0002: 55.2076 14,393.64 7,196.96 7,672.23 15,651.35 44,914.18 *I - Inventory / *E - Exempt Inventory / *N - Noninventory assigned through Work Order> Work Order> Assign Item and/or SAG Factor calculated on Assembly Unit(s). These contain item costs only. vonnc /Dm /mttemnlate/acctf2.56.1 /wo/WO ESTMATE SUMMARY.xmisnt mbamhart VERDIGRIS VALLEY ELECTRIC COOPERATIVE, INC. UTILITY LINE RELOCATION ESTIMATE WO#:23- 1034 -X Projectit: Date:8 -29 -23 State #: County: Tulsa Description: Line Relocation for 106th & 129th for City of Owasso RETIREMENT BREAKDOWN Quantity Unit or Structure Salvage Salvage Remove Labor Remove Description Cost Extended Labor Extended 8 40' Pole $10.00 $80.00 6300 #110 -6/1 ACSR $0.06 $378.00 4 E1 -3 $8.00 $32.00 6 VC1 $20.00 $120.00 4 VC7 -A $25.00 $100.00 1 Meter Loop $35.00 ' $35.00 1 G136 -10 $10.00 $10.00 TOTALS $755.00 $0.00 DRAWING #1 OF 2 VERDIGRIS VALLEY ELECTRIC COOP. INC. P.O. BOX 219 , COLLINSVILLE , OKLA. 74021 (918)371 -2584 LINE RELOCATION FOR CITY OF OWASSO ® 129TH /106TH INT. WIDENING VERDIGRIS VALLEY ELECTRIC COOP. INC. P.O. SOX 219 , COLLINSVILLE , OKLA. , 74021 (918)371 -2584 a LINE RELOCATION FOR CITY OF OWASSO ® 129TH /106TH INT. WIDENING E. 106th Str. N. /N. 129th E. Ave Intersection Expansion Li M i Q I I I ' Rejoice Schools.;I r �� Z i t .I ► p ' $ -" 7" y - "! 1t��NURllri 31 17 } _� WEC Lines to 'n , Be Relocated :, Rejoice Chi x 14, *,W I E. 106tlthStr. N. ..� E;706TH.STIN EtOfTH N --- t''a '.r >F" f , •'�1 YI - 5..E I'� TP fir'$ "GLENNrNUP"k f ES rrF��,y • j it Intersection `, 10 r r, -r ��t he , : i i . Improvements •t e aEI BT1 -I STN iA • Y, qr * ' 4 �.. t ,•k 4GZ. Y a y 4�f: _ • 1 ! e.e -,(• Ir.• �_ -Q �'� n'.I wt� i. t m" ♦ F" T f fyr !" i• . 0 mk_ 7" = 560 ft Location Map 10/27/2023 �Q •6r 61wN � ME� &L r:: r.. i u y This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To he sure of complete accuracy, please contact the responsible staff for most up- to-date information. TO: The Honorable Mayor and City Council FROM: Roger Stevens, Public Works Director SUBJECT: Ordinance 1217, 2023 Morrow Gravity Sanitary Sewer Extension Assessment Area DATE: November 3, 2023 BACKGROUND: In order to continue the residential and commercial growth in the northern section of the City, the City of Owasso and Thiessen North Investment Group, LLC met to evaluate options. In order to accommodate the sanitary needs for future development from East l 16th Street North to East 126th Street North and approximately North 135th East Avenue to North 145th East Avenue 4,400 linear feet of gravity sanitary sewer line needs to be installed to continue development within basin. In March 2023, Thiessen North Investment Group, LLC took the initiative and hired Kellogg Engineering to perform a study of the basin and design of the gravity sanitary sewer line to accommodate the future estimated sanitary sewer flow within the basin. The engineering design cost to the private sector was $218,305. The design is near completion and Thiessen North Investment Group, LLC has requested funding assistance for the future capacity of properties not owned by Thiessen North Investment Group, LLC. The construction of a gravity sewer line extension is being proposed to be funded through a public /private partnership. In order for the City of Owasso to receive a return on the investment, City staff is recommending the proposed "2023 Morrow Gravity Sanitary Sewer Extension Assessment Area" be defined and established by an ordinance. The estimated construction cost for the improvements is $2,700,000. PROPOSED ASSESSEMENT AREA: The complete assessment area includes 228.24 acres, as represented on the attached map. Should the sanitary sewer assessment area be approved, a per acre assessment fee will be calculated using the final project cost (to be determined upon completion of the construction phase). RECOMMENDATION: Staff recommends adoption of Ordinance 1217, establishing the 2023 Morrow Gravity Sanitary Sewer Extension Assessment Area. ATTACHMENT: Ordinance 1217 CITY OF OWASSO, OKLAHOMA ORDINANCE 1217 AN ORDINANCE AMENDING PART 17, UTILITIES, CHAPTER 3, SEWER SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA BY ADDING SECTION 17 -308, ESTABLISHING THE 2023 MORROW GRAVITY SANITARY SEWER EXTENSION ASSESSMENT AREA NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION 1: Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 17 -308 - 2023 MORROW GRAVITY SANITARY SEWER EXTENSION ASSESSMENT AREA The 2023 Morrow Gravity Sanitary Sewer Extension Project will be constructed to accommodate the sanitary sewer needs for existing and future development and is hereby established as a "Designated Sewer Improvement." The area depicted on the map attached as Exhibit "2023MGSSE" shall be made a part of this ordinance and shall be designated as the 2023 Morrow Gravity Sanitary Sewer Extension (2023MGSSE) Assessment Area. SECTION 2: REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION 3: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION 4: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 5: CODIFICATION The City of Owasso Code of Ordinances shall be amended and codified in Part 17, Chapter 3, as Section 17 -308. PASSED AND ADOPTED this 71h day of November, 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1217 Page 1 of 2 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Ordinance 1218, City Manager's Spending Authority DATE: November 3, 2023 BACKGROUND: During the October Work Session meeting, the City Council and City Staff discussed Part 7, Section 7 -102, of the Owasso Code of Ordinances that establishes the City Manager's spending authority for goods, services, or capital at $25,000.00. This amount was approved by the City Council in 2002, with Ordinance 712, and increased the amount from $5,000.00. ORDINANCE 1218: Following an increase in the costs for goods and services and in an effort to implement a more efficient purchasing process for the day to day operations of the City, Ordinance 1218 is being submitted to the City Council for consideration and action. This ordinance amends the various sections referring to the City Manager's spending authority and increases the amount from $25,000.00 to $50,000.00. RECOMMENDATION: Staff recommends City Council adopt Ordinance 1218. ATTACHMENT: Ordinance 1218 CITY OF OWASSO, OKLAHOMA ORDINANCE 1218 AN ORDINANCE RELATING TO PART SEVEN, FINANCE AND TAXATION, CHAPTER ONE, FINANCE AND BUDGET ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE SAME BY INCREASING THE SPENDING AMOUNT REQUIRING APPROVAL BY THE GOVERNING BODY NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION 1: Part Seven, Finance and Taxation; Chapter One, Finance and Budget Administration; Section 7 -102 (C) Purchases of Goods, Services, and Capital, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended to read as follows: SECTION 7 -102 PURCHASES OF GOODS, SERVICES AND CAPITAL C. For all purchases or contracts for goods, services or capital over $50,000.00, governing body approval shall be obtained prior to the time the commitment is made, and such approval shall be recorded in the minutes of the governing body. SECTION 2: Part Seven, Finance and Taxation; Chapter One, Finance and Budget Administration; Section 7- 103(A) Payments from Self Insurance, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended to read as follows: SECTION 7 -103 PAYMENTS FROM SELF INSURANCE A. Every contract for, or purchase of, supplies, materials, equipment or contractual services for more than $50,000.00 shall require the prior approval of the City Council; provided, however, the foregoing provisions shall not be applicable to payments for medical services and supplies arising from claims against Workers Compensation Self Insurance Fund or medical, dental and optical services and supplies as well as administrative costs relating thereto from claims against the Health Care Self Insurance Fund. SECTION 3: REPEALER All ordinances, or parts of ordinance, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION 4: SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected by shall remain in full force and effect. SECTION 5: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION 6: CODIFICATION The Chapter and Sections above shall be amended and codified in Part Seven, Chapter One of the Owasso Code of Ordinances. Ordinance 1218 Page 1 of 2 PASSED AND ADOPTED this 7th day of November, 2023. Kelly Lewis, Mayor ATTEST: Juliann M. Stevens, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Ordinance 1218 Page 2 of 2 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/21123 Department Payroll Expenses Total Expenses 105 Municipal Court 6,730.23 10,501.12 110 Managerial 28,550.61 39,158.77 120 Finance 20,636.52 31,830.20 130 Human Resources 12,452.07 19,160.03 160 Community Development 21,717.26 32,677.31 170 Engineering 22,110.35 33,806.16 175 Information Systems 23,296.72 32,775.08 181 Building Maintenance 13,462.19 19,983.29 190 Cemetery 1,416.81 3,050.04 215 Central Dispatch 3,613.52 5,818.03 221 Animal Control 5,907.86 8,342.83 280 Emergency Preparedness 2,772.70 3,832.19 370 Stormwater /ROW Maint. 9,285.11 14,131.77 515 Park Maintenance 11,948.54 18,446.86 520 Culture /Recreation 10,185.18 16,098.80 550 Community- Senior Center 8,780.98 11,457.45 580 Historical Museum 894.40 998.59 720 Strong Neighborhood 428.08 523.48 General Fund Total 204,189.13 302,592.00 185 Vehicle Maintenance Fund Total 13,015.78 22,078.74 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 29,945.17 44,914.81 250 Fire Fund 37 Total 244,178.52 365,261.70 201 Police Fund 38 Total 239,836.70 353,758.03 300 Streets Fund 39 Total 21,854.56 37,754.67 370 Stormwater Fund 27 Total 7,247.07 11,925.11 150 Worker's Compensation Total 2,693.25 3,185.82 720 Strong Neighborhoods Total 4,698.48 6,686.07 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10131 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 40,923.18 54,850.11 55,996.72 61,177.67 52,440.01 4,290.00 106,008.76 375,686.45 5,240.38 5,178.30 10,418.68 95.90 95.90 386,201.03 SECTION 00600 CHANGE ORDER PROJECT: Recycle Center Expansion CHANGE ORDER NUMBER 4 CONTRACT DATE: March 7, 2023 DATE: October 30, 2023 TO CONTRACTOR: Daris Contractors CONTRACT FOR: Recycle Center Expansion The Contract is changed as follows: Addition new breaker, wire, and connection to gate panel from existing electrical panel. This was a change needed as it was in conflict with new concrete pad Lump Sum Cost of $2,143.60. Change order allows for concrete changes, concrete replacement, addition of additional bumpers, delays for boring of new water line, delays in getting cmnera system ready and in place for IT and addition of electric to gate. Relocation of water hydrant and bollards Add of 65 day No additional money is requested as Project Allowance will be utilized for payment of this pay item. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 892,597.00 Net change by previously authorized Change Orders $ $0 The Contract Sum prior to this Change Order was $ 892,597.00 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 0 The new Contract Sum including this Change Order will be $ 892,597.00 The Contract Time will be (increased) (decreased) (unchanged) by (_65_—) days. The date of Substantial Completion as of the date of this Change Order therefore is November 6, 2023. NOTE`. This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. Darts Contractors, LLC CONTRACTOR P.O. Box 897 ADDRESS Owasso, OK 74055 1. 1. DATE Oct 30, 2023 City of Owasso OWNER 200 South Main ADDRESS Owasso Ok 74055 DATE SPECIAL PROVISIONS 0509 00900 -Page 1 of OWASSO, OK 74055 918 - 836 -5700 October 26, 2023 Correspondence Earl Farris City of Owasso — Construction Manager 301 W. 2nd Ave. Owasso, OK 74055 RE: City of Owasso Recycle Center Expansion Earl, This change order consists of: South Gate new circuit. New 20 amp breaker, wire, connection to gate panel from existing electrical panel. Total cost is $ 2,143.60. (0)Day(s) requested. Thank You, Darrell Moorman Vice President