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Home My WebLink About2023 21_Establish fees for special event runs and races_Amend Special event road closure fee_amend the Comprehensive master rate and fee scheduleCITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING NEW FEES FOR SPECIAL EVENT RUNS /RACES, AMENDING THE SPECIAL EVENT PERMIT ROAD CLOSURE FEE, AMENDING THE CITY'S COMPREHENSIVE MASTER RATE AND FEE SCHEDULE, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Owasso desire to encourage the occurrence of special events that enhance quality of life, provide entertainment, promote local economic health, attract visitors, and positively contribute the City; and, WHEREAS, the creation of the Heart Healthy 5K Trail, located in the Owasso Sports Park South, provides a safe venue for runs /races that can be managed with minimal staff resources and better protects the health, safety, and welfare of the race participant while minimizing any inconvenience and hazard for neighborhood residents and vehicular traffic; and, WHEREAS, the City Council desires to establish fees for runs conducted at the Heart Healthy 5K Trail and for school sponsored road runs using an approved street route, and to amend the current Special Event road closure fee. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: From and after the effective date of this resolution, the City of Owasso Comprehensive Master Rate and Fee Schedule shall be amended to include the following fees charged by the City of Owasso for services: Heart Healthy 5K Trail Run Per event $50.00 School Sponsored Road Run Per event $200.00 El Special Event Road Closure Fee Per event $250.00 SECTION TWO: Special events conducted by the City of Owasso are exempt from payment of fees. SECTION THREE: The fees established pursuant to this Resolution shall become effective January 1 2024. n M. Stevens/ City Clerk PASSED AND APPROVED this 7th day of November, 2023. 'KVG \jY OPK81. L OPPSCrgL �_ Q L L.. AP OVED AS FORM: J e Lombardi, City Attorney TO: The Honorable Mayor and City Council FROM: Larry Langford, Director of Recreation and Culture SUBJECT: Resolution 2023 -21, Special Event Fees - Runs /Races and Road Closure DATE: November3, 2023 APPROVED BY COUNCIL NOV 07 2023 BACKGROUND: On November 6, 2018, City Council approved Ordinance 1136, enacting a Special Event Permit and adopted Resolution 2018 -12, establishing a schedule of fees related to Special Event Permits. Highlights of both documents included: • Defining a special event as any organized activity involving the use of, or having impact upon public property and /or facilities, including, but not limited to streets, sidewalks, parks, and trails, or the use of private property in a manner that requires the provision and coordination of city staff resources, and services. • Language making it unlawful to conduct a special event (as defined by ordinance) without a City- issued permit. • Authority provided to the City Manager to promulgate additional rules and regulations to the permitting process as necessary. • Establishing a fee schedule that covers application fee, refundable deposit, permit fee, and road closure fee. PROPOSED ADJUSTMENTS: The creation of the Heart Healthy 5K Trail, located in the Owasso Sports Park South, provides a safe venue for runs /races that can be managed with minimal City resources and better protects the health, safety, and welfare of the runner while minimizing any inconvenience and hazard for neighborhood residents and vehicular traffic. Runs conducted at the Heart Healthy Trail requires one (1) event staff to be present. A fee of $50.00, per event, is proposed for runs conducted using the 5K Trail. A fee of $200.00, per event, is proposed for school sponsored runs using the existing street route near the high school. In order to closer align with the actual cost of City personnel and equipment needed to perform road closure tasks, an increase in the Special Event Road Closure Fee from $100.00 to $250.00 per event is proposed. RECOMMENDATION: Staff recommends approving Resolution Heart Healthy 5K Trail runs and $200.00 closure fee from $100.00 to $250.00, and to reflect the new fee amounts. ATTACHMENT: Resolution 2023-21 2023 -21, establishing special event fees of $50.00 for for school- sponsored road runs, amending the road amending the Comprehensive Rate and Fee Schedule OWASSO REPORTER AFFIDAVIT OF PUBLICATION Owasso Reporter 202 E 2nd Ave (918) 272 -1155 I, Stefan Edward Pla, of lawful age, being duly sworn upon oath depose and say that I am an agent of Column Software, PBC, duly appointed and authorized agent of the Publisher of Owasso Reporter, a publication that is a "legal newspaper" as that phrase is defined for the city of Owasso, for the County of Tulsa, in the state of Oklahoma, that this affidavit is Page 1 of 2 with the full text of the sworn -to notice set forth on the pages that follow, and that the attachment hereto contains the correct copy of what was published in said legal newspaper in consecutive issues on the following dates: PUBLICATION DATES: Nov. 22, 2023 Notice ID: KPW13DtD4wg8UtXzVsO4 Publisher ID: 65004 Notice Name: Resolution 2023 -21 PUBLICATION FEE: $55.30 I state under penalty of perjury under the laws of Oklahoma that the foregoing is true and correct. Agent RACHAEL MARY SCHULTZ Notary Public -State of Florida Commission # HH135673 VERIFICATION Expires on May 27, 2025 State of Florida County of Charlotte Signed or attested before me on this: 11/22/2023 Notary. Puglic ) Notarized online using audio -video communication See Proof on Next Page Resolution 2023 -21 - Page 1 of 2 Published in the Owasso Reporter, Owasso, Tulsa County, Oklahoma, November 22, 2023 CITY OF OWASSO, OKLAHOMA RESOLUTION 2023 -21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, ESTABLISHING NEW FEES FOR SPECIAL EVENT RUNS/RACES, AMENDING THE SPECIAL EVENT PERMIT ROAD CLOSURE FEE, AMENDING THE CITY'S COMPREHENSIVE MASTER RATE AND FEE SCHEDULE, AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Owasso desire to encourage the occurrence of special events that enhance quality of life, provide entertainmnet, promote local economic health, attract visitors, and positively contribute the City; and, WHEREAS, the creation of the Heart Healthy 5K Trail, located in the Owasso Sports Parrk South, provides a safe venue for runs/races that can be nanaged with minimal staff resources and better protects the health, safety, and welfare of the race participant while minimizing any inconvenience and hazard for neighborhood residents and vehicular traffic; and, WHEREAS, the City Council desires to establish fees for runs conducted at the Hearty Healthy 5K Trail and for school sponsored road runs using an approved street route, and to amend the current Special Event road closure fee, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE: from and after the effective date of this resolution, the City of Owasso Comprehensive Master Rate and Fee Scheudle shall be amended to include the following fees charged by the City of Owasso for services: Heart Healthy 5K Trail Run Per event 50.00 School Sponsored Road Run Per event 200.0D Special Event Road Closure Fee Per e:'ent 250.01) SECTION TWO: Special events conducted by the City of Owasso are exen I: -- frurn payment of fees. SECTION THREE: The fees established pursuant to this Resolution shall I: e::ome effective January 1, 2024. PASSED AND APPROVED this 7th day of November 2024. Is/ Kelly Lewis, Mayor ATTEST: Is/ J uliann M. Stevens, City Clerk APPROVED AS TO FORM: fsi Julie Lombardi, City Attorney LPXLP Resolution 2023 -21 - Page 2 of 2