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Home My WebLink About2023.11.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 21, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis NOV 16 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 7, 2023, and November 14, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date November 4, 2023 • Monthly Budget Status Report - October 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 16, 2023. M. Stevens, The City of Owasso encourages citizen participation. To request cVn accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvafowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, NOVEMBER 7, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 7, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 1:00 pm on Friday, November 3, 2023, 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:24 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager- Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 17, 2023, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $52,292.32. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager Warren Lehr introduced Chris Cook to give the Golf Report, and discussion was held. 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date October 21, 2023 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 and the meeting adjourned at 7:45 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, OWASSO PUBLIC WORKS AUTHORITY, AND OWASSO PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, NOVEMBER 14, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 14, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 9, 2023. 1. Cali to Order Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis Councilor /Trustee - Paul Loving Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Discussion relating to Community Development Items A. Request for a final plat for Morrow Place Phase III, approximately 22.30 acres located west of North 1351h East Avenue and south of East 1261h Street North B. Request for a final plat for Keys Landing ll, approximately 38.63 acres located west of North 1291h East Avenue and approximately mile south of East 76th Street North, just south of Keys Landing I Alexa Beemer presented item A and discussion was held. Wendy Kramer presented item B and discussion was held. It was further explained these items will be placed on the November 21, 2023, City Council agenda for consideration and action. 4. Discussion relating to the Small Business Enhancements available in the Owasso Redbud District Project Plan, Increment District No. 1 Chris Garrett presented the item and discussion was held. It was further explained this item would be placed on the December 5, 2023, City Council meeting for consideration and action. 5. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook Warren Lehr introduced Teresa Kimball to present item A. 6. City /Authority Manager report Warren Lehr reported on the participation in the City's United Way Campaign and the Veteran's Day activities held throughout the week. 7. City Councilor /Trustee comments and inquiries Councilor /Trustee Bonebrake commented on the Tulsa's Veteran's Day Parade. Mayor /Chair Lewis commented on the 2023 United Way Campaign. 8. Adjournment - The meeting adjourned at 6:24 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/21/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA BROWN FARMS LLC SOD FOR REGRASS $5,262.00 BROWN FARMS LLC SOD REGRASS $1,080.00 2023 TURF REPLACEMENT -Total $6,342.00 JPMORGAN CHASE BANK AMAZON -CART BATTERIES $1,089.98 JPMORGAN CHASE BANK AMAZON -CART CHARGER $175.98 JPMORGAN CHASE BANK LOWES -CART SUPPLIES $175.90 JPMORGAN CHASE BANK LOWES- SUPPLIES $26.94 JPMORGAN CHASE BANK ROBERTSON -TIRES $79.78 CART OPERATIONS -Total $1,548.58 AT &T PHONE SERVICE $3.35 BWI COMPANIES, INC HERBICIDE $839.07 ENTERPRISE FM TRUST FLEET LEASE $918.26 FLEET FUELS LLC MAINTENANCE FUEL $1,679.02 JPMORGAN CHASE BANK CERT LAB - DEGREASER $249.95 JPMORGAN CHASE BANK GOLF CARS - BRAKES $1,880.04 JPMORGAN CHASE BANK GOLF COURSE -DUES $920.00 JPMORGAN CHASE BANK KANSAS GOLF -FWY MOWER $937.04 JPMORGAN CHASE BANK KANSAS GOLF -SEAL $33.74 JPMORGAN CHASE BANK KANSAS GOLF -TEE MOWER $359.57 JPMORGAN CHASE BANK LOCKE- RECEPTACLES $4.32 JPMORGAN CHASE BANK NEW HOLLAND -PARTS $1,219.33 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $110.14 JPMORGAN CHASE BANK OREILLY- BATTERIES $170.71 JPMORGAN CHASE BANK OREILLY- DRIVER SET $19.99 JPMORGAN CHASE BANK OREILLY- FILTER $34.29 JPMORGAN CHASE BANK OREILLY- FILTERS $107.16 JPMORGAN CHASE BANK OREILLY -FUEL FILTER $2.04 JPMORGAN CHASE BANK OREILLY -OIL FILTER $6.74 JPMORGAN CHASE BANK OREILLY -PARTS $64.73 JPMORGAN CHASE BANK OREILLY -SPARK PLUGS $51.96 JPMORGAN CHASE BANK OREILLY -TOW HOOKS $99.95 JPMORGAN CHASE BANK P &K- CHAINSAW PARTS $62.97 JPMORGAN CHASE BANK P &K- HYDRAULIC OIL $108.37 JPMORGAN CHASE BANK PLATINUM- SECURITY $25.00 JPMORGAN CHASE BANK ROTO -DRAIN SNAKE $194.00 JPMORGAN CHASE BANK SITEONE- PANSIES $577.15 JPMORGAN CHASE BANK STANDARD - CYLINDER $278.49 JPMORGAN CHASE BANK TRAVEL EXP 1129 -2/1 $267.96 JPMORGAN CHASE BANK UNITED RENTALS - SUPPLI $262.00 UNIFIRST FIRST AID CORP SUPPLIES $56.12 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $26.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $38.00 1 Claims List - 11/2112023 Fund Vendor Name Payable Description Payment Amount 55 OPGA UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $43.72 UNIFIRST HOLDINGS LP UNIFORM CLEANING $24.32 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total IMPERIAL - COFFEE $11,756.02 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $258.35 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $373.54 JPMORGAN CHASE BANK SAMS - SUPPLIES $88.70 JPMORGAN CHASE BANK WALMART - SUPPLIES $50.91 STEPHEN R GRINTER REPAIRS $120.00 FOOD & BEV - Total WALMART -FOOD $891.50 AT &T LONG DISTANCE PHONE $10.12 AT &T LONG DISTANCE LONG DISTANCE PHONE $96.56 CITY OF OWASSO WATER SERVICE $168.00 JPMORGAN CHASE BANK BROOKS GREASE - SERVICE $195.00 JPMORGAN CHASE BANK COX -CABLE $119.04 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $264.81 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $337.87 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $1,127.25 SOUTH CENTRAL GOLF INC AD $1,200.00 STANDLEY SYSTEMS, LLC COPIER $212.78 UNIFIRST HOLDINGS LP RUG SERVICE $177.46 GOLFADMIN -Total $3,933.89 JPMORGAN CHASE BANK CLEAR CREEK -CARTS $1,344.15 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $31.79 JPMORGAN CHASE BANK TEXOMA- SUPPLIES $133.25 GOLFSHOP -Total $1,509.19 BGR DAILY ACCT. REIMS PETTY CASH $2,071.58 JPMORGAN CHASE BANK ACUSHNET -MERCH EXP $1,830.91 JPMORGAN CHASE BANK GOLF COURSE BEER $1,620.20 JPMORGAN CHASE BANK IMPERIAL - COFFEE $77.90 JPMORGAN CHASE BANK LUXOTTICA -MERCH EXP $332.93 JPMORGAN CHASE BANK PING -MERCH EXP $489,21 JPMORGAN CHASE BANK PUKKA -MERCH EXP $758.00 JPMORGAN CHASE BANK SAMS -FOOD $2,557.95 JPMORGAN CHASE BANK TEXOMA -MERCH EXP $203.79 JPMORGAN CHASE BANK WALMART -FOOD $414.63 OPGA -Total $10,357.10 OPGA -Total $36,338.28 OPGA Grand Total $36,338.28 (la Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/04/23 Payroll Expenses 6,466.44 1,901.75 16,584.86 3,211.35 4,333.21 Total Expenses 10,525.33 2,123.29 23,547.49 5,051.00 6,198.20 FUND TOTAL 32,497.61 47,445.31 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2023 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 83,232 $ 225,290 $ 786,455 14,176 48,667 220,301 22,081 57,011 201,023 (12,805) (30,864) (108,527) 13,204 56,426 207,441 (10,478) (42,467) (172,154) $ 109,411 $ 314,063 $ 1,134,539 $ (22,736) (20,986) (90,278) (15,138) (26,294) (6,756) $ (182,187) $ (106,872) (53,462) (398,708) ( 62,179) (90,563) (66,994) $ (778,777) $ (336,398) (183,370) (1,078,417) (181,421) (332,390) (173,679) $ (2,285,675) 28.65% 22.09% 28.36% 28.44% 27.20% 24.67% 27.68% 31.77% 29.16% 36.97% 34.27% 27.25% 38.57% 34.07% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (72,776) $ (464,715) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 75,000 $ 300,000 $ 900,000 33.33% Other revenues /(expenses) 1,052 6,513 6,542 99.56% TOTAL NONOPERATING REVENUES (EXPENSES): $ 76,052 $ 306,513 $ 906,542 33.81% NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 3,276 $ (158,202) $ (244,594) $ (88,715) FUND BALANCE (Budgetary Basis) Beginning Balance 689,351 689,351 Ending Balance $ 442,434 $ 444,757