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HomeMy WebLinkAbout2023.12.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, December 19, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order Chair Kelly Lewis DEC 15 2023 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 5, 2023, and December 12, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the American Rescue Plan Act (ARPA) Grant from the Oklahoma Water Resources Board Carly Novozinsky Staff recommends acceptance of the grant in the amount of $1,041,000.00 for the Elm Creek Sanitary Sewer Interceptor Rehabilitation Project and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date December 2, 2023 • Monthly Budget Status Report - November 2023 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pmAn Friday, December 15, ?023. M. Stevens, The City of Owasso encourages citizen participation. To requesVon accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, DECEMBER 5, 2023 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, December 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 30, 2023. 1. Call to Order -Chair Kelly Lewis called the meeting to order at 7:03 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 21, 2023, Regular Meeting B. Approve claims Mr. Loving moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with claims totaling $988,967.10. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda -None 5. Consideration and appropriate action relating to acceptance of the Recycle Center Expansion Project and final payment Earl Farris presented the item, recommending acceptance of the contract work and authorization for final payment to Daris Contractors, LLC, of Catoosa, Oklahoma, in the amount of $44,416.39. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to accept the contract work and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 6. Report from OPWA Manager - None 7. Report from OPWA Attorney - None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date November 18, 2023 9. New Business - None 10. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:10 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, DECEMBER 12, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 12, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, December 7, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis Councilor /Trustee - Lyndell Dunn Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Paul Loving Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Discussion relating to Community Development Department Items A. Request for a final plat for Kelly Acres, approximately 2.22 acres located west of North 97th East Ave and East 102nd Street North B. Request for annexation (OA 23 -02) of approximately 1. 16 acres located at 12025 East 111th Street North and rezoning (OZ 23 -08) from Agriculture (AG) to Residential Single - Family Low Density (RS -1) Alexa Beemer presented item A and discussion was held. Wendy Kramer presented item B and discussion was held. It was further explained these items will be placed on the December 19, 2023, City Council agenda for consideration and action. 4. Discussion relating to an Interlocal Contract for Governmental Services between the City of Owasso and Rogers County for the replacement of the bridge on East 86th Street North between North 145th East Avenue to North 161st East Avenue Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the December 19, 2023, City Council agenda for consideration and action. 5. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy Julie Lombardi presented the item and discussion was held. It was further explained this item will be placed on the January 9, 2024, Worksession agenda for additional discussion. 6. Discussion relating to amendments to the Owasso Redbud District Project Plan, Increment District No. 1 Policy Guide Chris Garrett presented the item and discussion was held. It was further explained this item will be placed on the January 9, 2024, City Council agenda for consideration and action. 7. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Warren Lehr introduced Carly Novozinsky to present item A, and discussion was held. 8. City /Authority Manager report Warren Lehr reported on the State of the City presentation, the Annual Holiday Parade, an upcoming Wreaths Across America event, and the free fill dirt opportunity for Owasso residents. Owasso City Council, OPWA & OPGA December 12, 2023 Page 2 9. City Councilor /Trustee comments and inquiries Vice Mayor Fruga commented on the Owasso Parade. 10. Adjournment The meeting adjourned at 7:10 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/19/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA EAGLE ENVIRONMENTAL CONSULTING, ENV SURVEY -76 ST AC WAT $7,250.00 INC 76TH /MINGO WATERLINE REPL - Total $7,250.00 STRONGHAND LLC HALE ACRES WATERLINE $65,645.86 CDBG HALE ACRES WATERLINE -Total CNG FUEL CHARGES NOV $65,645.86 LEE BHM CORP PUBLICATIONS $59.80 ELM CREEK INTERCEPTOR -Total FLEET LEASE $59.80 ENTERPRISE FM TRUST FLEET LEASE $2,277.37 FLEETCOR TECHNOLOGIES FUEL CHARGES NOV 23 $278.68 JPMORGAN CHASE BANK ODP -FLASH DRIVES $140.10 JPMORGAN CHASE BANK ODP- NOTEBOOKS $76.27 JPMORGAN CHASE BANK ODP- PLEDGE $6.19 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $711.44 STANDLEY SYSTEMS LLC COPIER SERVICES $337.05 UNIFIRST HOLDINGS LP UNIFORM SERVICES $58.60 OPWA ADMINISTRATION -Total $3,885.70 LEE BHM CORP PUBLICATIONS $60.13 RANCH CRK INTCPT UPGRADE - Total CNG FUEL CHARGES NOV $60.13 EMC ELECTRICAL MECHANICAL COMPANY RECYCLE CENT - ELECTRIC $2,461.00 ENTERPRISE FM TRUST FLEET LEASE $974.49 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.80 RECYCLE CENTER -Total UNIFORM SERVICES $3,472.29 JPMORGAN CHASE BANK CABLESWIRE -FIBER $737.06 RECYCLE CENTER EXPANSION -Total $737.06 BLUE ENERGY FUELS LLC CNG FUEL CHARGES NOV $2,055.83 ENTERPRISE FM TRUST FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES FUEL CHARGES NOV 23 $4,947.92 JPMORGAN CHASE BANK AMERICAN AED- MACHINE $779.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $138.46 VERIZON WIRELESS WIRELESS CONNECTION $261.96 REFUSE COLLECTIONS -Total UNIFORM SERVICES $9,157.66 SUMNERONE INC COPIER SERVICES $240.00 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $3,430.30 UTILITY BILLING -Total $3,670.30 BLUE ENERGY FUELS LLC CNG FUEL CHARGES NOV $8.47 ENTERPRISE FM TRUST FLEET LEASE $1,679.48 FLEET FUELS LLC GASOLINE /FUEL $623.94 FLEETCOR TECHNOLOGIES FUEL CHARGES NOV 23 $1,068.76 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $338.22 UNIFIRST HOLDINGS LP UNIFORM SERVICES $216.88 1 Claims List - 12/19/2023 Fund Vendor Name Payable Description Payment Amount 61 OPWA VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $31.91 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $227.38 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $4,315.07 AT &T PHONE SERVICE $16.02 AT &T PHONE USE $83.44 FLEETCOR TECHNOLOGIES FUEL CHARGES NOV 23 $768.25 JPMORGAN CHASE BANK NEXTCARE- MEDICAL $210.00 JPMORGAN CHASE BANK ODP -CLIP BOARD $41.99 JPMORGAN CHASE BANK ODP- MAGNETS $22.84 JPMORGAN CHASE BANK ODP- STORAGE BOXES $81.98 UNIFIRST HOLDINGS LP UNIFORM SERVICES $407.74 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $1,752.29 ACCURATE ENVIRONMENTAL WATER TESTING $920.00 CITY OF TULSA UTILITIES WATER $252,004.75 ENTERPRISE FM TRUST FLEET LEASE $1,195.78 FLEET FUELS LLC GASOLINE /FUEL $623.94 FLEETCOR TECHNOLOGIES FUEL CHARGES NOV 23 $1,397.26 JPMORGAN CHASE BANK PIKEPASS -FEES $3.30 UNIFIRST HOLDINGS LP UNIFORM SERVICES $126.90 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $40.80 VERIZON WIRELESS WIRELESS CONNECTION $200.05 WATER -Total $256,512.78 OPWA -Total $356,518.94 OPWA Grand Total $356,518.94 4 sd TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly NovoAnsky, Finance Director SUBJECT: Acceptance of Oklahoma Water Resources Board (OWRB) Grant Award DATE: December 15, 2023 BACKGROUND: In March 2021, the American Rescue Plan Act was signed into law, As part of this Act, the State of Oklahoma received $3.19 billion for funding for state and local governments. Of this $3.19 billion, $1.87 billion was made available for investment in projects that would benefit all Oklahomans. The State of Oklahoma allocated $100 million to the Oklahoma Water Resources Board for one -time grant funding to address water, wastewater, and dam rehabilitation infrastructure projects throughout the State of Oklahoma. In November 2022, OPWA Trustees approved Resolution 2022 -02, authorizing a grant application to OWRB for the upgrade of the Elm Creek Interceptor. At the November 30, 2023 OWRB meeting, the application was approved for funding and $1,041,000.00 was awarded to OPWA for the upgrade of the Elm Creek Interceptor. RECOMMENDATION: Staff recommends acceptance of the Oklahoma Water Resources Board American Rescue Plan Act grant award and authorization to execute all necessary documents. ATTACHMENT: Grant Approval Letter Oklahoma Water Resources Board America Rescue Plan Act Grant Agreement JULIE CUNNINGHAM EXECUTIVE DIRECTOR December 1, 2023 A I& OKLAHOMA Water Resources Board Ms. Kelly Lewis, Chairman The Owasso Public Works Authority P O Box 180 Owasso, OK 74055 KEVIN STITT GOVERNOR Re: Notice of American Rescue Plan Act (ARPA) Grant Approval and Commitment of Funds -- OWRB ARPA Grant No. ARP -23- 0100 -G; The Owasso Public Works Authority, Tulsa County Dear Ms. Lewis: We are pleased to formally notify you that on November 30, 2023 the Oklahoma Water Resources Board (OWRB) approved your request for an American Rescue Plan Act ( "ARPA ") grant. With this approval, and subject to limitations, requirements and points of understanding set out below, the Board has committed funds to be made available to you for purposes of the project subject of this ARPA grant. Approval of The Owasso Public Works Authority grant request is based on the proposed project which shall be to rehabilitate approximately 5000 — LF of sanitary sewer pipe and 25 manholes as more fully described in the grant application submitted to OWRB. The approval was made subject to the terms of the enclosed ARPA Grant Agreement which is to be signed, attested and returned prior to disbursement of ARPA grant funds. It is our understanding that funding of this project, estimated at $2,082,000.00, is being secured as follows: Sources of Funds (Est.) Uses of Funds (Est.) OWRB ARPA Grant: $1,041,000.00 Project: $2,082,000.00 Local Matching Funds: 1,041,000.00 Total $2,082,000.00 Total $2,082,000.00 As you know, any grant funds made available may be utilized and expended solely and exclusively for purposes of paying costs directly related to the project for which grant approval has been given and for no other purpose. Such funds may not be used, for example, to retire any existing and unrelated indebtedness or to operate and maintain any utility system. The applicable OWRB Grant Rules, applicable Federal laws, and applicable State laws must be complied with at all times during the course of the project. Please take the following steps immediately in order to enable us to encumber funds for your project Without this documentation your funds are not encumbered: 3800 N. CLASSEN BOULEVARD • OKLAHOMA CITVo OKLAHOMA 73118 • (405) s30 -8800 • www.oklahoma.gov /owrb Jennifer Castillo • Darren Cook • Charles Darby • Thomas A. Gorman • Ron Justice • Suzanne Landess • Bob Latham • Matt Muller • Robert L. Stallings The Owasso Public Works Authority ARP -23- 0100 -G Approval Letter 1. Sign, attest and return to our office immediately the enclosed ARPA Grant Agreement. Return only the original Grant Agreement. The OWRB Board Order attached to the Grant Agreement is for your records. 2. Complete the enclosed EFT Form with voided check and return to our office immediately. The FEIN number on the EFT Form needs to match the entity applying for the grant (i.e. Authority or Town/City). Prior to OWRB's release and disbursement of grant funds the following information if applicable or not already provided should be submitted. 1. A copy of the project plans and specifications must be provided to OWRB Staff for review and comments when you submit them to the Department of Environmental Quality for approval. 2. The Affidavit of Publication should be submitted with the Bid Tabulation. In order to avoid further Board Action, the Affidavit of Publication must match the plans and specifications as provided to OWRB Staff. 3. A copy of the construction permit when issued by the Department of Environmental Quality; 4. A resume or background information for the proposed inspector for this project, and a copy of the inspector's agreement, if applicable; 5. A copy of the engineering services contract; 6. A copy of the successful bidder's contract documents (detailed list enclosed); 7. A copy of the notice to proceed with construction; 8. Also, please note that OWRB Staff should be included in the pre- construction conference, project progress meetings, and at the final inspection. Furthermore, all reimbursement invoices for eligible project activities must be received by August 31, 2026 unless extended in writing by the Board. Prior to and during the construction period you are required to comply with the requirements of all applicable federal and state statutory provisions and all Oklahoma Water Resources Board rules, regulations and applicable ARPA grant policies. Should you have any questions regarding this notification and letter of commitment, please feel free to contact our Federal Grants Administrator, Jordan Johnson at 405 -530 -8820. Sincerely, Joe Freeman, Chief Financial Assistance Division Enclosure as stated Cc: Mr. Joe Gorgan, Greeley & Hansen Warren Lehr, City Manager, The Owasso Public Works Authority OKLAHOMA WATER RESOURCES BOARD AMERICAN RESCUE PLAN ACT GRANT AGREEMENT between The Owasso Public Works Authority, Tulsa County and Oklahoma Water Resources Board I, Ms. Kelly Lewis, duly authorized Chairman of The Owasso Public Works Authority, Tulsa County (hereinafter "Recipient "), do hereby accept and acknowledge said grant according to the terms of this American Rescue Plan Act ( "ARPA" or the "Act ") Grant Agreement. In accepting said grant, Recipient duly acknowledges and agrees in all regards and respects that the Oklahoma Water Resources Board (the "Board ") is a Subrecipient of a grant made available under the Act from the United States Treasury and the Recipientis a secondary subrecipient of such grant and, as such, Recipient must and shall comply with the requirements of all applicable federal and state statutory provisions and all Board rules,, regulations and ARPA applicable grant policies including but not limited to: American Rescue Plan Act, Public Law No. 117 -2 (March 11, 2021), 2 CFR 200 et seq, local, state and federal labor laws, and other relevant provisions in the list attached hereto as "Attachment 2 ". Without limiting the generality of the foregoing, the applicant agrees as follows: 1. Description of approved project. This grant has been approved by the Board for Recipient's project which is to rehabilitate approximately 5000 — LF of sanitary sewer pipe and 25 manholes as well,.as other related, expenses (the "Project "), as provided in the Board's Order Approving ARPA Award attached hereto as "Attachment V and incorporated by reference herein. 2. Determinatimof amount of grant and assurance of adequate funding. The amount of this grant shall not exceed the amount of one million, forty one thousand dollars only ($1,041,000.00). 'The Recipient shall ensure that adequate funding is in place to complete the Project. In the event ihat this grant alone, is for any reason insufficient to complete the Project, the Recipient shall obtain or make available and apply other funds (including without limitation, by incurring loans or obtaining other grants) in an aggregate amount necessary to ensure completion of the Project. 3. Creation and maintenance of separate accounting. As a prerequisite to receiving grant money from the Board, Recipient shall establish and maintain separate accounting for said ARPA funds in a federally insured account. 4. Expenditure of money in grant account only for authorized Proiect purposes. The Board shall disburse proceeds of the grant to the Recipient only for incurred eligible project costs dated from March 3, 2021 and after in accordance with ARPA procedures. The Recipient shall submit certified requests for disbursement of funds proceeds to the Board on ARP -271 forms. The requests shall be accompanied by such invoices or other documentation as may be required by the Board to demonstrate that such amounts have been incurred by or on behalf of the Recipient for the payment of project costs. Upon OWRB ARPA Grant Agreement Grant No. ARP -23- 0100 -G approval by the Board Staff, the Board shall provide for disbursement of that portion of the funds to the Recipient in an expeditious and timely manner. The Recipient covenants and agrees that all disbursements of funds received shall be immediately and expeditiously transferred or paid out, as appropriate, for payment of Project costs as specified by the Recipient on the corresponding ARP -271 form. ARPA Grant funds cannot be expended for reimbursement of products or services originally procured with other federal or state grant funds. 5. Expiration of Approval. All reimbursement invoices for eligible project activities must be received by the Board by August 31, 2026 unless extended in writing by the Board. If an acceptable reimbursement request is not received on or before August 31, 2026, and there is no notice of extension by the Board then the approval of this grant shall expire, and no further grant funds will be released to Recipient. 6. De- obligation of unexpended grant money. Upon completion of the project, the Recipient agrees to provide to the Board with a copy of a- certification in such form as is acceptable to the Board regarding completion of'the project and quantification of any unexpended funds. Thereafter, the Board will de- obligate any such unexpended funds. 7. Single Audit. If a Single Audit is required, Subrecipient will submit a copy of the audit report to the State of Oklahoma within 9 months from the end of Subrecipient's fiscal year. For fiscal years ending on or after December;25,, 2015, a Single Audit is required if the subrecipient expends $750,000 or more in federal assistance during its fiscal year and must be conducted in accordance with`21 .CFR Chapter I, Chapter II, Part 200, Subpart F. 8. Record Retention. The Recipient agrees to maintain and make available to the State of Oklahoma and/or US Department of Treasury, upon request, all documents, and financial records sufficient to "establish compliance with ARPA, including but not limited to those examples of records described in-Attachment 2. Recipient shall maintain and retain its financial records, supporting documents, statistical records, and all other records pertinent to this Grant for`seven (7) .years after all funds have been expended, and longer if any litigation, claims, or audit's started before the end of that seven (7) year period; in which case, records must be' "r' "etained until all litigation, claims, or audit findings involving the records have been resolved and final action has been taken. If the U.S. Department of Treasury requests transfer of any of Recipient's records to it, Recipient must collect and transmit all required records to Treasury within the time allowed by Treasury in the request and in the format required in section 2 CFR § 200.336 of the Uniform Guidance (as defined in Attachment 2). 9. Remedies. In the event of non - compliance, the OWRB has the authority to withhold disbursements of grant funds pending correction of the non - compliance, terminate the grant, recover from the Recipient grant funds expended by the Recipient for anything other than approved Project costs, or other remedies available by law. 10. SAM.Gov Registration. Recipient is registered with the U.S System for Award Management (SAM) and confirms that the Data Universal Numbering System (DUNS) OWRB ARPA Grant Agreement Grant No. ARP -23- 0100 -G number or Unique Entity Identifier (UEI) listed is the correct such number for the Recipient as of the date hereof. 11. Federal Requirements. The Recipient may be subject to additional requirements as may be directed by OWRB in accordance with ARPA and associated procedures for implementing provisions of the Act. In consideration of the Recipient's agreement to these terms and conditions, Recipient has entered and signed this American Rescue Plan Act Grant Agreement this day of 20 ATTEST: Title: Juliann M. Stevens, City Clerk (BOARD SEAL) IC The Owasso Public Works Authority, Tulsa Countv, Oklahoma ATTACHMENT OWRB BOARD ORDER APPROVING AWARD OF AMERICAN RESCUE PLAN ACT GRANT [Following pages] PLEASE RETAIN THE FOLLOWING BOARD ORDER FOR YOUR RECORDS ATTACHMENT 2 Recipient confirms understanding it is a Recipient of State Fiscal Recovery Funds, and agrees to comply with applicable federal compliance, reporting, and contract requirements, including but not limited to: FEDERAL LAWS American Rescue Plan Act, Public Law No. 117 -2 (March 11, 2021), as amended. 2 CFR 200 et seq. Specific sections include but are not limited to: • the property standards found in 2 CFR § 200.310 through 2 CFR § 200.316 if applicable, • the procurement standards found in 2 CFR §200.317 through 2 CFR §200.327 • financial monitoring and reporting requirements found in 2 CFR§ 200.328 to 2 CFR§ 200.330 regarding oversight of information and information collection • record retention found in Section 2 CFR §200.334 through ,2 CFR §200.338 • audit requirements found in Sections 2 CFR, §200.500 throu4h.2 CFR §200.520 US Department of Treasury Final Rule, Coronavirus State and Local Fiscal Recovery Funds, 87 Fed. Reg. 4338, January 27, 2022 and all other applicable federal rules, policies, guidance, procedures, and directives including Reportirig,and-Compliance Guidance, as may be amended. In accordance with 2 CFR 200.501(a), the recipient hereby agrees to obtain a single audit from an independent auditor, if their organization expegds $750,000 or more in total federal funds in their fiscal year. Uniform Guidance (2 CFR Part 200), including Uniform Administrative Requirements, Cost Principles, and Audit Requirements. Davis Bacon Act, 40 U.S.C: §3141 and related Regulations for projects $10 million or over For projects over $10 million (based on expected total cost): a. A recipient may provide a certification that, for the relevant project, all laborers and mechanics employed by contractors and subcontractors in the performance of such project are paid wages at rates not less than those prevailing, as determined by the U.S. Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code (commonly known as the "Davis -Bacon Act'), for the corresponding classes of laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the State (or the District of Columbia) in which the work is to be performed, or by the appropriate State entity pursuant to a corollary State prevailing- wage -in- construction law (commonly known as "baby Davis -Bacon Acts "). If such certification is not provided, a recipient must provide a project employment and local impact report detailing: • The number of employees of contractors and sub - contractors working on the project. • The number of employees on the project hired directly and hired through a third party. The wages and benefits of workers on the project by classification; and whether those wages are at rates less than those prevailing. Recipients must maintain sufficient records to substantiate this information upon request. Applicable US Department of Treasury guidance (as may be amended from time to time). STATE LAWS The Oklahoma Competitive Bidding Act of 1974, 61 Okla. Stat. §101 et seq. The Oklahoma Consultant Act 61 Okla. Stat. §60 et seq. regarding procurement of engineering and architectural services for the Project. EXAMPLES OF RECORDS TO BE RETAINED a. General ledger and subsidiary ledgers used to account for (a) the receipt of grant payments and (b) the disbursements from such payments to meet eligible expenses b. Budget records; c. Payroll, time records, human resource records to support costs incurred for payroll expenses related to the Grant. d. Receipts of purchases made related to the Grant; e. Contracts and subcontracts entered into using grant payments and all documents related to such contracts; f. Grant agreements and grant subaward agreements entered into using grant payments and all documents related to such awards;, g. All documentation of reports; audits, and other, monitoring of contractors, including subcontractors, and grant recipient and subrecipients; h. All documentation supporting; the performance outcomes of contracts, subcontracts, grant awards, and grant recipient subawards; L All internal and external email /electronic communications related to use of grant payments; and j. All investigative files and inquiry reports involving grant payments. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12102123 Department Payroll Expenses Total Expenses 400 OPWA Administration 30,440.88 42,016.10 405 Utility Billing 19,616.80 27,354.19 420 Water 33,842.02 47,394.14 450 Wastewater 28,749.40 41,291.68 455 Wastewater Collection 24,994.04 38,262.31 480 Refuse 33,307.29 48,155.16 485 Recycle Center 4,085.16 6,701.51 FUND TOTAL 175,035.59 251,175.09 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2023 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 696,914 $ 3,950,623 $ 7,956,963 49.657. Wastewater 576,794 2,778,765 6,291,547 44.177 Refuse 237,092 1,173,702 2,650,914 44.287. Recycle 939 9,320 34,803 26.78% Other Utility fees 20,041 104,384 223,980 46.607. TOTAL OPERATING REVENUES $ 1,531,781 $ 8,016,796 $ 17,158,207 46.72% OPERATING EXPENSES: OPWA administration $ (96,778) $ (696,720) $ (8,535,413) 8.16% Utility Billing (44,786) (235,763) (586,126) 40.227. Water (485,150) (2,017,266) (6,174,639) 32.67% Wastewater Treatment (612,100) (1,930,613) (3,415,565) 56.52% Wastewater Collections (94,293) (432,598) (5,125,336) 8.44% Refuse (155,391) (600,235) (1,959,994) 30.62% Recycle (123,230) (475,926) (846,918) 56.207 Debt payments (472,773) (1,431,015) (4,252,150) 33.65% TOTAL OPERATING EXPENSES $ (2,084,501) $ (7,820,135) $ (30,896,141) 25.31% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ (552,720) $ 196,661 $ (13,737,934) NONOPERATING REVENUES /(EXPENSES): Interest $ 16,353 $ 89,167 $ 108,721 82.01% Other revenues /(expenses) 154,061 182,956 33,500 546.147. TIF revenues /(expenses) 17,849 49,991 (540,321) -9.25% Federal Grants (ARPA) - 2,417,450 3,458,450 69.907. TOTAL NONOPERATING REVENUES /(EXPENSES) $ 188,263 $ 2,739,564 $ 3,060,350 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ - $ - $ 25,000,000 Unissued Debt Proceeds - - - Expenditures of long -term debt (9,260) (25,099) (19,359,600) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (9,260) $ (25,099) $ 5,640,400 NET INCOME (LOSS) $ (373,717) $ 2,911,125 $ (5,037,184) ENCUMBRANCES OUTSTANDING $ (3,630,911) FUND BALANCE (Budgetary Basis) Beginning Balance 8,136,057 8,136,057 Ending Balance $ 7,416,271 $ 3,098,873