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Home My WebLink About2023.12.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, December 19, 2023 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA DECEIVED 1. Call Order DEC 15 2023`AS Chair ir Kelly Lewis 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 5, 2023, and December 12, 2023, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date December 2, 2023 • Monthly Budget Status Report - November 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 9, 2022, and the Agenda posted at City Hall, 200 South Main Street, at 1:00 pgrgn Friday, December J5, 2023. M. Stevens /City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevensOcitvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, DECEMBER 5, 2023 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 5, 2023, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, November 30, 2023. 1. Cali to Order -Chair Kelly Lewis called the meeting to order at 7:10 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager - Warren Lehr / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 21, 2023, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with claims totaling $40,585.91. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None S. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date November 18, 2023 B. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:11 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, DECEMBER 12, 2023 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 12, 2023, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 9, 2022; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, December 7, 2023. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor /Chair- Kelly Lewis Councilor /Trustee - Lyndell Dunn Vice Mayor /Vice Chair- Alvin Frugo Councilor /Trustee - Doug Bonebroke Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney -Julie Lombardi 3. Discussion relating to Community Development Department Items A. Request for a final plat for Kelly Acres, approximately 2.22 acres located west of North 97th East Ave and East 102nd Street North B. Request for annexation (OA 23 -02) of approximately 1. 16 acres located at 12025 East 1 1 1 th Street North and rezoning (OZ 23 -08) from Agriculture (AG) to Residential Single - Family Low Density (RS -1) Alexa Beemer presented item A and discussion was held. Wendy Kramer presented item B and discussion was held. It was further explained these items will be placed on the December 19, 2023, City Council agenda for consideration and action. 4. Discussion relating to an Interlocal Contract for Governmental Services between the City of Owasso and Rogers County for the replacement of the bridge on East 86th Street North between North 145th East Avenue to North 161st East Avenue Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the December 19, 2023, City Council agenda for consideration and action. 5. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy Julie Lombardi presented the item and discussion was held. It was further explained this item will be placed on the January 9, 2024, Worksession agenda for additional discussion. 6. Discussion relating to amendments to the Owasso Redbud District Project Plan, Increment District No. 1 Policy Guide Chris Garrett presented the item and discussion was held. It was further explained this item will be placed on the January 9, 2024, City Council agenda for consideration and action. 7. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. City Manager report Warren Lehr introduced Carly Novozinsky to present item A, and discussion was held. 8. City /Authority Manager report Warren Lehr reported on the State of the City presentation, the Annual Holiday Parade, an upcoming Wreaths Across America event, and the free fill dirt opportunity for Owasso residents. Owasso City Council, OPWA & OPGA December 12, 2023 Page 2 9. City Councilor/Trustee comments and inquiries Vice Mayor Fruga commented on the Owasso Parade. 10. Adjournment The meeting adjourned at 7:10 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/19/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T PHONE SERVICE $5.34 AT &T PHONE USE $27.83 ENTERPRISE FM TRUST FLEET LEASE $887.21 JPMORGAN CHASE BANK ACADEMY -WORK GLOVES $29.99 JPMORGAN CHASE BANK GOLF COURSE -FEES $115.00 JPMORGAN CHASE BANK HOME DEPOT -PVC COUP $49.26 JPMORGAN CHASE BANK IBT -BALL BEARINGS $8.04 JPMORGAN CHASE BANK INNOVATIVE TURF -AGENT $676.26 JPMORGAN CHASE BANK KANSAS GOLF -BRAKE PAD $97.32 JPMORGAN CHASE BANK KANSAS GOLF -MOTOR $546.00 JPMORGAN CHASE BANK KANSAS GOLF - REFUND ($136.88) JPMORGAN CHASE BANK LOCKE -LIGHT $14.16 JPMORGAN CHASE BANK LOWES -PVC FITTINGS $18.32 JPMORGAN CHASE BANK MAIL THIS - SHIPPING $25.66 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $159.27 JPMORGAN CHASE BANK OREILLY- CUTOFF WHEELS $39.99 JPMORGAN CHASE BANK OREILLY- FILTER $63.20 JPMORGAN CHASE BANK OREILLY- HEADLIGHTS $43.92 JPMORGAN CHASE BANK OREILLY -OIL FILTERS $25.26 JPMORGAN CHASE BANK OREILLY- REFUND ($7.05) JPMORGAN CHASE BANK OREILLY -WIPER BLADES $54.00 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK PROF TURF - RADIATOR CA $32.00 JPMORGAN CHASE BANK R &R -PARTS $87.60 JPMORGAN CHASE BANK ROBERTSON -TIRE REPAIR $29.99 JPMORGAN CHASE BANK STANDARD- FILTERS $703.51 R & R PRODUCTS INC PARTS $495.90 UNIFIRST HOLDINGS LP ENVIRONMENTAUFUEL CHARGE $26.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $42.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $43.72 UNIFIRST HOLDINGS LP UNIFORM CLEANING $24.70 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $4,333.78 AT &T LONG DISTANCE PHONE $10.12 AT &T LONG DISTANCE LONG DISTANCE PHONE $96.56 - CITY OF OWASSO WATER SERVICE $84.00 JPMORGAN CHASE BANK COX -CABLE $119.04 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $362.92 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $88.73 STANDLEY SYSTEMS, LLC COPIER SERVICES $212.78 GOLF ADMIN -Total $999.15 1 Claims List - 12/19/2023 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK AMAZON -RANGE MATS $999.80 GOLFSHOP -Total $999.80 BGR DAILY ACCT. REIMB PETTY CASH $1,841.09 JPMORGAN CHASE BANK ACLISHNET -MERCH EXP $1,514.86 JPMORGAN CHASE BANK BILLER DIRECT -MERCH E $1,744.50 JPMORGAN CHASE BANK SAMS -FOOD $521.44 OPGA -Total $5,621.89 OPGA -Total $11,954.62 OPGA Grand Total $11,954.62 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12102123 Payroll Expenses 10,917.97 2,177.50 20,079.26 4,312.90 8,668.21 Total Expenses 15,683.64 2,431.18 27,752.53 6,320.01 11,275.01 FUND TOTAL 46,155.84 63,462.37 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2023 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH TO -DATE 51,003 13,812 13,728 (7,171) 10,874 YEAR TO -DATE 276,293 62,479 70,739 (34,949) 67,300 BUDGET 786,455 220,301 201,023 (108,527) 207,441 (7,866) (50,179) (172,154) $ 74,380 $ 391,683 $ 1,134,539 $ (22,606) (12,955) (82,152) (14,991) (21,867) (6,342) $ (160,912) $ (129,478) (66,417) (480,859) (77,170) (112,430) (73,336) $ (939,689) $ (336,398) (183,370) (1,078,417) (181,421) (332,390) (173,679) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (86,531) $ (548,006) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 75,000 $ 375,000 $ 900,000 2,867 9,015 6,542 $ 77,867 $ 384,015 $ 906,542 $ (163,991) $ (244,594) $ (8,664) (78,420) 754,488 754,488 $ 512,077 $ 509,894 PERCENT OF BUDGET 35.13% 28.36% 35.19% 32.20% 32.44% 29.15% 34.52% 38.49% 36.22% 44.59% 42.54% 33.82% 42.22% 41.11% 41.67% 137.80% 42.36%