HomeMy WebLinkAbout2024.01.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, January 16, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling. RECEIVED
AGENDA
1. Call to Order - Chair Kelly Lewis JAN 12 2024
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - January 9, 2024, Regular Meeting
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPWA Manager
6. Report from OPWA Attorney
7. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Monthly Budget Status Report - December 2023
8. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pmAn Friday, January 12, 20, 4.
M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To requeg an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso com
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, JANUARY 9, 2024
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, January 9, 2024, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8,2023;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00
pm on Friday, January 5, 2024.
1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee -Paul Loving
Staff: City /Authority Manager - Warren Lehr; Assistant City /Authority Manager - Chris Garrett;
City /Authority Attorney - Julie Lombardi
3. Presentation and discussion relating to the Fiscal Year 2022 -2023 Audit and Annual Comprehensive
Financial Report (City Council)
Carly Novozinsky read a letter from Jack Murray, Vice Chair of the Audit Committee, into the record.
Councilor /Trustee Bonebrake reported on the Audit Committee meeting and discussion was held.
4. Presentation and discussion relating to a request for a final plat for Morrow Commercial, approximately
0.918 acres located at 13133 East 116th Street North (City Council)
Wendy Kramer presented the item and discussion was held. It was further explained this item will be
placed on the January 16, 2024, City Council agenda for consideration and action.
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council /Trustees to be routine and will be enacted by one motion.
Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion
to adopt the Consent Agenda is non - debatable.)
A. Approve City Council minutes - December 19, 2023, Regular Meeting
B. Approve OPWA minutes - December 19, 2023, Regular Meeting
C. Approve OPGA minutes - December 19, 2023, Regular Meeting
D. Approve claims - City Council, OPWA, OPGA
E. Accept the Hale Acres Waterline Replacement Project and authorize final payment to
Stronghand LLC, of Tulsa, Oklahoma, in the amount of $16,335.79 - City Council, OPWA
Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with
City Council claims totaling $933,419.11, OPWA claims totaling $933,419.11, and OPGA claims totaling
$41,464.41.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
6. Consideration and appropriate action relating to Resolution 2024 -01, amending Section III(A)(1)
Development Project Assistance and Section III(B)(2) Small Business Enhancement of the Policy Guide
for implementation of the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1
(City Council)
Chris Garrett presented the item recommending approval of Resolution 2024 -01. Mr. Loving moved,
seconded by Mr. Bonebrake, to approve Resolution 2024 -01, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
Owasso City Council, OPWA & OPGA
January 9, 2024
Page 2
Consideration and appropriate action relating to bids received for the East 96th Street North from North
119th East Avenue to North 129th East Avenue Roadway Improvements (City Council)
Dwayne Henderson presented the item, recommending rejection of all bids received for the project.
After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to reject all bids, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
8. Consideration and appropriate action relating to bids received for the Ranch Creek Interceptor
Improvement Project from East 96th Street North to East 116th Street North (OPWA)
Dwayne Henderson presented the item, recommending to award the construction contract to Timber
Wolf Excavating, LLC, of Broken Arrow, Oklahoma, in the amount of $6,297,560.00 and authorization to
execute all necessary documents. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to
award the contract and authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
9. Consideration and appropriate action relating to bids received for the Elm Creek Sanitary Sewer
Interceptor Rehabilitation Project (OPWA)
Dwayne Henderson presented the item, recommending to award the construction contract to
Insituform Technologies, LLC, of Chesterfield, Missouri, in the amount of $1,182,640.00 and authorization
to execute all necessary documents. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn,
to award the contract and authorize execution of all necessary documents, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
10. Consideration and appropriate action relating to a Small Business Enhancement Agreement for
Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing
District No. 1 (OPWA)
Carly Novozinsky presented the item, recommending approval and execution of the agreement with
Urban Owasso and authorization for payment in the amount of $4,580.84 for the addition of business
signage, decorative roofing, awning, and fascia improvements located at 129 South Main Street. After
discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to approve the agreement and authorize
payment, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
11. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
B. Monthly Public Works project status report
Warren Lehr introduced Carly Novozinsky to present item A and Roger Stevens to present item B.
12. City Councilor/Trustee comments and inquiries
Councilor /Trustee Bonebrake commented on his tour of the Wastewater Treatment Plant.
13. Official Notices - The Mayor /Chair acknowledged receipt of the following:
• General Fund Payroll Payment Report - Pay Period Ending Date December 16, 2023, and
December 30, 2023
• Owasso Public Works Authority Payroll Payment Report- Pay Period Ending Date December 16,
2023, and December 30, 2023
• Owasso Public Golf Authority Payroll Payment Report - Pay Period Ending Date December 16,
2023, and December 30, 2023
• Health Care Self- Insurance Claims - dated as of December 29, 2023
• Oklahoma Department of Environmental Quality Permit No. SL000072230964 Sanitary Sewer Line
for Phase 2 (Larkin Bailey Foundation) Facility No. S -21310
14. New Business - None
15. Adjournment
Mr. Loving moved, seconded by Mr.
YEA: Bonebrake, Dunn, Loving,
NAY: None
Motion carried: 5 -0
The meeting adjourned at 6:45 pm.
Juliann M. Stevens, City Clerk
Owasso City Council, OPWA & OPGA
January 9, 2024
Page 3
Bonebrake, to adjourn the meeting.
Fruga, Lewis
Kelly Lewis, Mayor /Chair
Claims List - 01116/2024
Fund Vendor Name Payable Description Payment Amount
61 OPWA JPMORGAN CHASE BANK OK DEPT OF ENVIR -PERM $2,230.95
JPMORGAN CHASE BANK OK.GOV- SERVICE FEE $52.24
117TH STREET FORCE MAIN -Total
$2,283,19
JPMORGAN CHASE BANK
AMAZON- NOTEBOOKS
$33.65
JPMORGAN CHASE BANK
BEST BUY - WEBCAM
$89.98
JPMORGAN CHASE BANK
MAIL THIS - POSTAGE
$9.17
JPMORGAN CHASE BANK
ODP- SUPPLIES
$130.06
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$30.77
OPWA ADMINISTRATION -Total
CORE &MAIN -TOOLS
$293.63
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$18.40
RECYCLE CENTER -Total
$18.40
DIG[ SECURITY SYSTEMS
CAMERA SYSTEM INSTALL
$16,442.76
RECYCLE CENTER EXPANSION -Total
CNG FUEL CHARGES DEC
$16,442.76
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$1,737.81
FLEETCOR TECHNOLOGIES
FUEL CHARGES DEC 23
$4,062.10
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$72.23
REFUSE COLLECTIONS -Total
$5,872.14
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
$2,122.33
UTILITY BILLING -Total
CNG FUEL CHARGES DEC
$2,122.33
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$12.41
FLEETCOR TECHNOLOGIES
FUEL CHARGES DEC 23
$1,563.05
JPMORGAN CHASE BANK
AMERIFLEX -FILL HOSE
$195.00
JPMORGAN CHASE BANK
CORE &MAIN -TOOLS
$163.60
JPMORGAN CHASE BANK
LOWES -TOOLS
$471.72
JPMORGAN CHASE BANK
RADWELL -SPARE FLOATS
$839.30
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$121.55
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$32.41
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECT
$224.16
WASTEWATER COLLECTIONS -Total
$3,623.20
AT &T
PHONE SERVICE
$10.06
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES DEC
$8.19
FLEETCOR TECHNOLOGIES
FUEL CHARGES DEC 23
$817.35
JPMORGAN CHASE BANK
ACCURATE- TESTING
$415.00
JPMORGAN CHASE BANK
CINTAS -MED CABINET
$53.05
JPMORGAN CHASE BANK
GRAINGER -WATER
$150.36
JPMORGAN CHASE BANK
HOOTEN- PETROLEUM
$422.15
JPMORGAN CHASE BANK
LOWES -PIPE PLUGS
$16.29
JPMORGAN CHASE BANK
NCL -PH BUFFER
$373.77
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$6,143.89
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$12.00
1
Claims List - 01/16/2024
Fund Vendor Name
Payable Description
Payment Amount
61 OPWA WASTEWATER TREATMENT -Total
$8,422.11
CITY OF TULSA UTILITIES
WATER
$300,000.00
FLEETCOR TECHNOLOGIES
FUEL CHARGES DEC 23
$1,272.66
JPMORGAN CHASE BANK
CORE &MAIN -METER SET
$1,644.04
JPMORGAN CHASE BANK
CORE &MAIN- METERS
$2,880.00
JPMORGAN CHASE BANK
LOWES- HEATERS
$59.96
JPMORGAN CHASE BANK
LOWES -WTR LINE REPAIR
$65.06
JPMORGAN CHASE BANK
RED WING -BOOTS
$166.49
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$63.45
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL ELECT
$40.80
WATER -Total
$306,192.46
OPWA -Total
$345,270.22
OPWA Grand Total
$345,270.22
2
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY
FISCAL YEAR 2023 -2024
Budgetary Basis
Statement of Revenues 8 Expenses
As of December 31. 2023
OPERATING FUND
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
8,136,057 8,136,057
$ 8,007,370 $ 3,098,873
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Water
$ 543,837
$ 4,494,460
$ 7,956,963
56.48%
Wastewater
535,972
3,314,738
6,291,547
52.69%
Refuse
237,874
1,411,577
2,650,914
53.25%
Recycle
1,262
10,582
34,803
30.41%
Other Utility fees
23,091
127,476
223,980
56.91%
TOTAL OPERATING REVENUES
$ 1,342,036
$ 9,358,832
$ 17,158,207
54.54%
OPERATING EXPENSES:
OPWA administration
$ (103,407)
$ (800,127)
$ (8,535,413)
9.37%
Utility Billing
(58,181)
(293,944)
(586,126)
50.157
Water
(434,595)
(2,453,338)
(6,174,639)
39.73%
Wastewater Treatment
(136,153)
(2,068,365)
(3,415,565)
60.567.
Wastewater Collections
(109,030)
(541,790)
(5,125,336)
10.577.
Refuse
(146,480)
(747,304)
(1,959,994)
38.137.
Recycle
(69,057)
(562,460)
(846,918)
66.41%
Debt payments
(284,036)
(1,715,051)
(4,252,150)
40.33%
TOTAL OPERATING EXPENSES
$ (1,340,938)
$ (9,182,378)
$ (30,896,141)
29.72%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$ 1,098
$ 176,454
$ (13,737,934)
NONOPERATING REVENUES /(EXPENSES):
Interest
$ 15,557
$ 104,724
$ 108,721
96.32 %,
Other revenues /(expenses)
2,403
185,359
33,500
553.31%
TIFrevenues /(expenses)
14,451
135,003
(540,321)
- 24.99%
Federal Grants (ARPA)
2,417,450
3,458,450
69.907.
TOTAL NONOPERATING REVENUES /( EXPENSES)
$ 32,411
$ 2,842,536
$ 3,060,350
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$ 25,000,000
Expenditures of long -term debt
(120)
(25,219)
(19,359,600)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$ (120)
$ (25,219)
$ 5,640,400
NET INCOME (LOSS)
$ 33,389
$ 2,993,771
$ (5,037,184)
ENCUMBRANCES OUTSTANDING
$ (3,122,458)
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
8,136,057 8,136,057
$ 8,007,370 $ 3,098,873