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Home My WebLink About2024.01.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, January 16, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Kelly Lewis JAN 12 2024 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 9, 2024, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Monthly Budget Status Report - December 2023 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pnyen Friday, January 12, 2024. �!liann M. Stevens, City -Clerk The City of Owasso encourages citizen participation. To reques on accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowosso.com OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JANUARY 9, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, January 9, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, January 5, 2024. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. 2. Roll Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Presentation and discussion relating to the Fiscal Year 2022 -2023 Audit and Annual Comprehensive Financial Report (City Council) Carly Novozinsky read a letter from Jack Murray, Vice Chair of the Audit Committee, into the record. Councilor /Trustee Bonebrake reported on the Audit Committee meeting and discussion was held. 4. Presentation and discussion relating to a request for a final plat for Morrow Commercial, approximately 0.918 acres located at 13133 East 1161h Street North (City Council) Wendy Kramer presented the item and discussion was held. It was further explained this item will be placed on the January 16, 2024, City Council agenda for consideration and action. 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council /Trustees to be routine and will be enacted by one motion. Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council minutes - December 19, 2023, Regular Meeting B. Approve OPWA minutes -December 19, 2023, Regular Meeting C. Approve OPGA minutes - December 19, 2023, Regular Meeting D. Approve claims - City Council, OPWA, OPGA E. Accept the Hale Acres Waterline Replacement Project and authorize final payment to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $16,335.79 - City Council, OPWA Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with City Council claims totaling $933,419.11, OPWA claims totaling $933,419.11, and OPGA claims totaling $41,464.41. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 6. Consideration and appropriate action relating to Resolution 2024.01, amending Section III(A)(1) Development Project Assistance and Section III(B)(2) Small Business Enhancement of the Policy Guide for implementation of the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 (City Council) Chris Garrett presented the item recommending approval of Resolution 2024 -01. Mr. Loving moved, seconded by Mr. Bonebrake, to approve Resolution 2024 -01, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 Owasso City Council, OPWA & OPGA January 9, 2024 Page 2 Consideration and appropriate action relating to bids received for the East 961h Street North from North 119th East Avenue to North 129th East Avenue Roadway Improvements (City Council) Dwayne Henderson presented the item, recommending rejection of all bids received for the project. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to reject all bids, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 8. Consideration and appropriate action relating to bids received for the Ranch Creek Interceptor Improvement Project from East 96th Street North to East 1161h Street North (OPWA) Dwayne Henderson presented the item, recommending to award the construction contract to Timber Wolf Excavating, LLC, of Broken Arrow, Oklahoma, in the amount of $6,297,560.00 and authorization to execute all necessary documents. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to bids received for the Elm Creek Sanitary Sewer Interceptor Rehabilitation Project (OPWA) Dwayne Henderson presented the item, recommending to award the construction contract to Insituform Technologies, LLC, of Chesterfield, Missouri, in the amount of $1,182,640.00 and authorization to execute all necessary documents. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to award the contract and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 (OPWA) Carly Novozinsky presented the item, recommending approval and execution of the agreement with Urban Owasso and authorization for payment in the amount of $4,580.84 for the addition of business signage, decorative roofing, awning, and fascia improvements located at 129 South Main Street. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to approve the agreement and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 11. Discussion relating to City /Authority Manager items A. Monthly sales tax report and revenue outlook B. Monthly Public Works project status report Warren Lehr introduced Carly Novozinsky to present item A and Roger Stevens to present item B. 12. City Councilor /Trustee comments and inquiries Councilor /Trustee Bonebrake commented on his tour of the Wastewater Treatment Plant. 13. Official Notices - The Mayor /Chair acknowledged receipt of the following: • General Fund Payroll Payment Report - Pay Period Ending Date December 16, 2023, and December 30, 2023 • Owasso Public Works Authority Payroll Payment Report - Pay Period Ending Date December 16, 2023, and December 30, 2023 • Owasso Public Golf Authority Payroll Payment Report - Pay Period Ending Date December 16, 2023, and December 30, 2023 • Health Care Self- Insurance Claims - dated as of December 29, 2023 • Oklahoma Department of Environmental Quality Permit No. SL000072230964 Sanitary Sewer Line for Phase 2 (Larkin Bailey Foundation) Facility No. 5 -21310 Owasso City Council, OPWA & OPGA January 9, 2024 Page 3 14. New Business - None 15. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Frugo, Lewis NAY: None Motion carried: 5-0 The meeting adjourned at 6:45 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 01116/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $1,226.30 YAMAHA GOLF CAR COMPANY REPAIRS $532.93 CART OPERATIONS -Total $1,759.23 AT &T PHONE SERVICE $3.35 JPMORGAN CHASE BANK AMAZON - FITTINGS $78.58 JPMORGAN CHASE BANK AMAZON- JOURNAL $35.85 JPMORGAN CHASE BANK AMAZON- NITRILE GLOVES $84.75 JPMORGAN CHASE BANK AMAZON- WHITEOUT $16.98 JPMORGAN CHASE BANK OREILLY -HITCH $106.97 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 R AND V TRUCKING LLC DIRT $330.00 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $13.25 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $19.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING $12.35 COURSE MAINT -Total $747.94 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $1,155.65 FOOD & BEV -Total $1,155.65 CITY OF OWASSO WATER SERVICE $77.00 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $88.73 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $583.65 GOLF ADMIN -Total $774.38 UNITED RENTALS NORTH AMERICA INC EQUIPMENT RENTAL $3,138.24 GOLF COURSE RESTROOM -Total $3,138.24 JPMORGAN CHASE BANK BLN -TEST FEE $21.00 GOLFSHOP •Total $21.00 BGR DAILY ACCT. REIMS PETTY CASH $1,231.91 JPMORGAN CHASE BANK ACUSHNET -INV 91670291 $86.75 JPMORGAN CHASE BANK ACUSHNET -INV 91672141 $128.92 JPMORGAN CHASE BANK ACUSHNET -INV 91706354 $1,028.45 JPMORGAN CHASE BANK ACUSHNET -INVS 9168166 $273.31 JPMORGAN CHASE BANK ACUSHNET -INVS 9168237 $29.58 JPMORGAN CHASE BANK ACUSHNET -INVS 9169759 $112.87 JPMORGAN CHASE BANK ACUSHNET -INVS 9170395 $66.20 JPMORGAN CHASE BANK GOLF COURSE BEER $298.34 JPMORGAN CHASE BANK IMPERIAL - COFFEE $116.85 JPMORGAN CHASE BANK PING -INV 17294228 JAN $480.76 OPGA -Total $3,853.94 OPGA -Total $11,450.38 0 Fund Claims List - 01/1612024 Vendor Name Payable Description Payment Amount OPGA Grand Total $11,450.38 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2023 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 42,945 $ 319,237 $ 786,455 9,201 71,680 220,301 $ 8,046 $ 78,786 $ 201,023 $ (4,161) $ (38,800) $ (108,527) 12,491 79,791 207,441 (10,364) (60,544) (172,154) $ 58,157 $ 450,150 $ 1,134,539 $ (29,967) $ (159,444) $ (336,398) (4,211) (70,628) (183,370) (66,463) (547,423) (1,078,417) (12,389) (89,559) (181,421) (22,564) (134,993) (332,390) (73,336) (173,679) $ (135,594) $ (1,075,383) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (77,436) $ (625,233) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 75,000 $ 450,000 $ 900,000 984 9,999 6,542 $ 75,984 $ 459,999 $ 906,542 $ (1,453) $ (165,234) $ (244,594) $ (81,217) 754,488 754,488 $ 508,037 $ 509,894 40.59% 32.54% 39.19% 35.75% 38.46% 35.17% 39.68% 47.40% 38.52% 50.76% 49.37% 40.61% 42.22% 47.05% 50.00% 152.84% 50.74%