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HomeMy WebLinkAbout2024.01.08_Planning Commission MinutesOWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING MONDAY, JANUARY 8, 2024 The Owasso Planning Commission met in regular session on Monday, January 8, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:30 pm on Thursday, December 4, 2024. 1. Call to Order - Mr. Miller called the meeting to order at 6:00 p.m. 2. Flag Salute -Mr. Miller led the flag salute. 3. Roll Call - A quorum was declared present. PRESENT: ABSENT: STAFF: Tim Miller - Chair None Brian Dempster, Community Development Director Dr. Chad Balthrop - Vice Chair Wendy Kramer, City Planner Brian Cook Cyndi Townsend, Recording Secretary David Vines Julie Lombardi, City Attorney David Smith 4. Presentation of the Character Trait of Positivity Wendy Kramer presented the character trait for the month of January. 5. Consideration and appropriate action relating to the minutes of the December 11, 2023 Regular Meeting Mr. Miller moved, seconded by Mr. Smith, to approve the minutes as presented. YEA: Vines, Smith, Balthrop, Cook, Miller NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to a preliminary plat request for Fairway Villas, proposing a single - family residential subdivision on approximately 7.76 acres + / -, located at the southeast corner of North 97th East Avenue and East 89th Street North, zoned Residential Neighborhood Mixed (RNX), under an Owasso Planned Unit Development, OPUD -9 Wendy Kramer presented the item, recommending approval. One citizen addressed the Commission. Mr. Miller moved to approve the preliminary plat, seconded by Mr. Vines, subject to the following Technical Advisory Committee comments: • Dead -end streets can't exceed 150 feet in length, or a complete turnaround is necessary at the end • Crash gates or similar structures are required at the end of all dead -end streets • Label subdivision name north of subject property (Fairways V) that is currently labeled "unplatted" • Show 5 -foot fence easement along North 97th East Avenue /North Mingo Road on the plat face • Sidewalks will be required along both East 89th Street North and North 97th East Avenue • Verify any required Right -of -Way dedications necessary with Public Works staff; show on plat face if applicable • Clarify to City staff if there are any proposed amenities within this subdivision • Label Limits of Access and Limits of No Access on the plat face • Clarify boundaries of Reserve Area B, to include the access between Blocks 5 and 6 • In the Deed of Dedication (DoD): ❖ Add language regarding the use and maintenance of all Reserve Areas ❖ Section I.J - add language specifying the transition timeframe for maintenance responsibilities of common /reserve areas from the developer to the Home Owners Association Section 1.K - correct typo where the wrong Reserve Area is named • Add required landscape language: ***Following completion of planning, the property owner is responsible for long -term health and maintenance of all plant material on site. Dead or dying plant material shall be replaced •:•AII trees must be planted at least five feet (5') away from all underground utilities • Label streets with names as provided by City staff Owasso Planning Commission January 8, 2024 Page 2 • Clarify if streets will be publicly dedicated; if kept private, they're required to be in a Reserve Area and this should be clearly indicated on the plat face and within the DoD • Provide entrance, landscaping, and signage details; signs approved by a separate permit application • Perimeter utility easements along North 971h East Avenue must be 17.5 feet as per Owasso Subdivision Regulations - this measurement is essential to facilitate future infrastructure installation without encroaching on the developed area • Coordinate with Public Works staff about any offsite stormwater and detention easement(s) that may be needed • Police staff commented that the main entrances be aligned with existing entrances across East 891h Street North for safety and operational purposes YEA: Cook, Vines, Balthrop, Smith, Miller NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to a final plat request for Lot 4 Block 1 Morrow Commercial, proposing the construction of one building on approximately 0.918 acres + / -, located at 13133 East 116th Street North, zoned Commercial Shopping (CS), under OPUD 05 -02A, and is within the US -169 Overlay District Wendy Kramer presented the item, recommending approval. There were no comments from the audience. Mr. Miller moved to approve the final plat, seconded by Dr. Balthrop, subject to the following Technical Advisory Committee comments: • Verify any required Right -of -Way dedications necessary with Public Works staff; and show on plat face if applicable • Label address on plat face, as provided by City staff • Utility easements of 17.5 -foot are necessary on the north and east sides; update plat to reflect the requirement • Label document number(s) for both of the off -site Mutual Access Easements (MAE) and offsite drainage easements shown on the plat face • Clarify who will maintain each of the offsite easements • Add the following standard MAE language to the Deed of Dedication: •:•All adjoining lots are to have unobstructed lot to lot access via mutual access easements YEA: Smith, Vines, Balthrop, Cook, Miller NAY: None Motion carried: 5 -0 8. Community Development Report - Brian Dempster reported on the Monthly Building Report and Permit Activity for December 2023. 9. Report on items from the December 20, 2023 Technical Advisory Committee (TAC) Meeting - Brian Dempster reported on a site plan for Lot 4 Block 1 of Morrow Commercial - Dollar Tree located at 13133 East 1 16th Street North, Collinsville, Oklahoma. 10. Report from Planning Commissioners - None 11. New Business - None 12. Adjournment- Mr. Miller moved, seconded by Mr. Smith, to adjourn the meeting. YEA: Balthrop, Vines, Cook, Miller, Smith NAY: None Motion carried: 5 -0 and the meeting adjourned at 6:12 p.m. i 7f ownsend, R cording Secretary