HomeMy WebLinkAbout2024.02.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, February 20, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor Kelly Lewis RECEIVED
2. Invocation - Pastor Jonathan Cook of Destiny Life Church Owasso FEB 16 2024
3. Flag Salute
4. Roll Call
City Clerk's Office
5. Proclamation declaring Tuesday, February 20, 2024, as H.C. "Will" Williams day in the City of Owasso
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - February 6, 2024, and February 13, 2024, Regular Meetings
B. Approve claims
C. Approve early retirement benefits for Carl Warren Lehr
D. Accept the 2024 Oklahoma Internet Crimes Against Children Task Force Grant and
authorize execution of all necessary documents
E. Approve a budget amendment in the General Fund, increasing the estimate of revenues
and the appropriation for expenditures in the Half -Penny Sales Tax Fund (Police) by
$5,310.05 for the 2024 Oklahoma Internet Crimes Against Children Task Force Grant
F. Appoint Heather Stewart as Deputy City Clerk
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Presentation of the Owasso Strong Neighborhood Initiative Annual Report- Jerry Fowler
9. Consideration and appropriate action relating to Ordinance 1220, approving a Planned Unit
Development (PUD) for 116th Attic Storage, a proposed mixed -use development, containing
approximately 3.392 acres, located at 11111 East 116th Street North
Alexa Beemer
Staff recommends adoption of Ordinance 1220.
10. Consideration and appropriate action relating to a request for a final plat for Villas at Stonebridge II, a
multifamily residential development, containing approximately 4.99 acres located at 13116 East 76th
Street North
Alexa Beemer
Staff recommends approval of the final plat for Villas at Stonebridge II.
11. Consideration and appropriate action relating to bids received for the Hale Acres Waterline
Replacement Project, Phase II
Jake Ketner
Staff recommends awarding the base bid and alternate #1 in the amount of $358,045.00 to Creek
Construction, of Skiatook, Oklahoma, and authorization to execute all necessary documents.
Owasso City Council
February 20, 2024
Page 2
12. Consideration and appropriate action relating to an agreement with Indian Nations Council of
Governments (INCOG) for the management of the Safe Streets and Roads for All (SS4A) grant program
Dwayne Henderson
Staff recommends approval of the Travel with Care: SS4A Implementation Project Financing,
Subcontracting, Construction Agreement and authorization to execute all necessary documents.
13. Report from City Manager
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - pay period ending date February 10, 2024
• Health Care Self- Insurance Claims - dated as of February 14, 2024
• Monthly Budget Status Report - January 2024
17. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
18. Adjournment
Notice of Public Meeting filed in the office of the City
posted at City Hall, 200 South Main Street, at 12:00 pri
< on Friday, December 8, 2023, and the Agenda
Friday, February 161,20241
nn M. Stevens,
The City of Owasso encourages citizen participation. To reque n accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918- 376 -1502 or by email istevens @citvofowasso.com
City OF OWASSO, OKLAHOM
Proclamation
WHEREAS: In celebration of Black History Month, the City of Owasso is proud to
recognize H C. "Will" Williams as the first Black City Councilor and Mayor
for the City of Owasso; and,
WHEREAS: Will and Rutha Williams have been residents of the City of Owasso for 37
years, serving as contributors to the betterment of the community and
providing leadership to their peers; and,
WHEREAS: Will served 20 years in the U. �S. Army, including tours in Vietnam, and was
later invited to the White House to speak with then President Barack Obama
about issues regarding veterans who had served in combat; and,
WHEREAS: Will Williams was elected to the Owasso City Council in 1999 and served a
three year term, fulfilling the role of Mayo° from 2000 -2001; and,
WHEREAS: During his term as Mayor, Will was instrumental in the opening of the Bailey
Ranch Golf Course Clubhouse, the Owasso Movie Theater; and the Owasso
Market retail center along East 96" Street; and approving affordable housing
developments for first time home buyers; and the construction of a new City
Hall /Police Department complex along Main Street; and,
WHEREAS: In 2018, Will was honored with the Jim McElrath Award by the Owasso
Character Council, which is given for exemplifying outstanding character;
and served as the Grand Marshal in the Owasso Veterans Day Parade; and,
WHEREAS: In 2021, he was honored as Owasso's Home Town Hero during a Tulsa
Drillers Baseball Game.
NOW, THEREFORE, THE OWASSO CITY COUNCIL DOES HEREBY PROCLAIM
TUESDAY, FEBRUARY20, 2024, AS:
H. C. ""WILL" WILLIAMS
DAY
in the City of Owasso and offers our sincere appreciation for his faithful service and
significant contributions to make Owasso the greatest place to call home.
IN WITNESS THEREOF, I have hereunto
set my hand and caused the seal of the City
of Owasso to be affixed this 20`" day of
February 2024.
Kelly Lewis, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, FEBRUARY 6, 2024
The Owasso City Council met in regular session on Tuesday, February 6, 2024, in the Council Chambers at
Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December
8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 5:00 pm on Thursday, February 1, 2024.
1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm.
2. Invocation - The Invocation was offered by Senior Pastor Dr. Chris Wall of First Baptist Church Owasso.
3. Flag Salute -Vice Mayor Alvin Fruga led the flag salute.
4. Roll Call - A quorum was declared present.
Present
Mayor- Kelly Lewis
Vice Mayor - Alvin Fruga
Councilor - Lyndell Dunn
Councilor -Paul Loving
Absent
Councilor- Doug Bonebrake
Staff: Assistant City Manager- Chris Garrett / City Attorney - Julie Lombardi
5. Presentation of Character Trait of Honesty
Michele Dempster presented the character trait for the month of February.
6. Presentation of the Employee of the Quarter
Chris Garrett presented the Employee of the Quarter to Janie Alonzo Bretanus, Recruiting and Hiring
Specialist.
7. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - January 16, 2024, Regular Meeting
B. Approve claims
C. Approve a budget amendment in the FY 2023 -2024 General Fund increasing the estimated
revenues and the appropriation for expenditures by $6,000.00 in the Recreation and Culture
Department
D. Accept the Police Multi- Purpose Building and Alternate Shoot House and authorize final
payment to Bravo Builders LLC, of Coweta, Oklahoma, in the amount of $72,282.51
Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims
totaling $1,932,701.50.
YEA: Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to items removed from the Consent Agenda - None
9. Report from City Manager
Chris Garrett introduced Roger Stevens to provide the monthly Public Works project status report.
10. Report from City Attorney - None
11. Report from City Councilors - None
Owasso City Council
February 6, 2024
Page 2
12. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Reports - pay period ending dates January 13, 2024, and January 27, 2024
• Health Care Self- Insurance Claims - dated as of January 31, 2024
• Change Orders No. 2, 3, 4, and 5 executed by the City Manager or designee for the East
1 16th Street North Roadway Improvements from Mingo Road to Garnett Road Project
• Change Order No. 14 executed by the City Manager or designee for the Fire Station No. 1
and Fire Station No. 2 Renovation Projects
13. New Business - None
14. Adjournment
Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting.
YEA: Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 6:50 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, FEBRUARY 13, 2024
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, February 13, 2024, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December
8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street,
at 12:00 pm on Friday, February 9, 2024.
1. Call to Order /Roll Call - Vice Mayor /Vice Chair Alvin Fruga called the meeting to order at 6:00 pm.
A quorum was declared present.
Present Absent
Vice Mayor /Vice Chair - Alvin Fruga Mayor /Chair - Kelly Lewis
Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Paul Loving
Councilor /Trustee - Lyndell Dunn
Staff: City /Authority Manager- Warren Lehr; Assistant City /Authority Manager- Chris Garrett;
City /Authority Attorney - Julie Lombardi
2. Discussion relating to Community Development Department items
A. Request for a final plat for Villas at Stonebridge Il, approximately 4.99 acres located at 13116
East 76th Street North
B. Request for a planned unit development (PUD) for 116th Attic Storage, approximately 3.392
acres located 11111 East 116th Street North, as referenced in application OPUD 23 -07
Alexa Beemer presented items A and B. Discussion was held. It was further explained both items will be
placed on the February 20, 2024, City Council agenda for consideration and action.
3. Discussion relating to an agreement with Indian Nations Council of Governments (INCOG) for the
management of the Safe Streets and Roads for All grant program
Dwayne Henderson presented the item and discussion was held. It was further explained an item will
be placed on the February 20, 2024, City Council agenda for consideration and action.
4. Discussion relating to the appointment of a Deputy City Clerk
Juliann M. Stevens presented the item. It was further explained an item will be placed on the February
20, 2024, City Council consent agenda for consideration and action.
5. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy
Julie Lombardi presented the item and discussion was held. It was further explained an item will be
placed on the March Work session agenda for discussion.
6. Discussion relating to the recognition of HC "Will" Williams, the City of Owasso's first Black City Councilor
and Mayor
Vice Mayor Alvin Fruga presented the item and discussion was held. A proclamation will be placed on
the February 20, 2024, City Council agenda for presentation.
7. Discussion relating to City /Authority Manager items
A. Monthly sales tax report and revenue outlook
Warren Lehr introduced Carly Novozinsky to present item A and discussion was held.
8. City /Authority Manager Report - None
9. City Councilor /Trustee comments and inquiries - None
10. Adjournment - The meeting adjourned at 6:47 pm.
Alvin Fruga, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
Fund
01 GENERAL
Claims List - 02/20/2024
Vendor Name
Payable Description Payment
Amount
AT &T
PHONE USE
$27.88
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JAN
$38.30
ENTERPRISE FM TRUST
FLEET LEASE
$1,819.69
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$42.66
JPMORGAN CHASE BANK
AMAZON- SUCTION CUPS
$21.98
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$176.94
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$188.80
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$130.20
JPMORGAN CHASE BANK
LIBERTY -FLAGS
$441.45
JPMORGAN CHASE BANK
LOCKE -BULB
$24.31
JPMORGAN CHASE BANK
LOCKE- REFUND
($12.68)
JPMORGAN CHASE BANK
LOCKE- TOILET REPAIR
$33.08
JPMORGAN CHASE BANK
LOWES -BULBS
$39.96
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$31.41
JPMORGAN CHASE BANK
ODP- SUPLIES
$3.54
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$22.78
JPMORGAN CHASE BANK
SAMS- COFFEE SUPPLIES
$387.25
JPMORGAN CHASE BANK
SUMNER- COPIER
$81.00
JPMORGAN CHASE BANK
WALMART - MINERAL OIL
$5.68
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$17.94
UNIFIRST HOLDINGS LP
BUILD MAINT UNIFORM
$29.45
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
BUILDING MAINTENANCE -Total
$3,591.63
ENTERPRISE FM TRUST
FLEET LEASE
$1,173.62
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$132.82
JPMORGAN CHASE BANK
ECLIPSE -TINT
$871.50
JPMORGAN CHASE BANK
HOMEDEPOT -TOOLS
$504.68
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$29.99
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM
$69.30
VERIZON WIRELESS
WIRELESS CONNECTION
$160.06
GEN ANIMAL CONTROL - Total
$2,941,97
BILLY BASORE
DECEMBER DIRT
$21.68
JPMORGAN CHASE BANK
LOWES- EQUIPMENT
$118.68
JPMORGAN CHASE BANK
LOWES -TOOLS
$77.62
JPMORGAN CHASE BANK
PSI SERV -TEST LICENSE
$95.00
SPOK INC.
PAGER USE
$10.07
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.27
GEN CEMETERY -Total $343.32
SUSAN R CHERMACK PAINTING CLASS $480.00
TREASURER PETTY CASH CC CLASS REF -C EATON $50.00
GEN COMM CTR DONATIONS -Total $530.00
L
Fund
O1 GENERAL
Claims List - 02/20/2024
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
VERIZON WIRELESS
Payable Description
Payment
Amount
AMAZON- OFFICE CHAIR
$98.99
CINTAS - SUPPLIES
$1,056.94
HOME DEPOT - PAINTING
$46.96
LOCKE- TOILET REPAIR
$97.23
LOWES -ICE MELT
$13.98
LOWES- PAINTING
$298.71
LOWES- SHINGLE MOLDING
$41.28
LOWES- STORAGE BOXES
$9,90
LOWES- THERMOSTAT
$43.96
ONG- NATURAL GAS USAGE
$1,002.55
WIRELESS CONNECTION
$40.01
GEN COMMUNITY CENTER -Total
$2,750.51
ENTERPRISE FM TRUST
FLEET LEASE
$1,701.22
FELKINS ENTERPRISES LLC
BUSINESS CARDS
$40.00
FELKINS ENTERPRISES LLC
FLUORESCENT RED /GREEN
$400.00
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$270.80
INCOG
3RD QTR DUES
$7,223.50
JPMORGAN CHASE BANK
AMER PLAN -DUES
$121.00
TULSA COUNTY CLERK
FILINGS
$72.00
VERIZON WIRELESS
WIRELESS CONNECTION
$207.37
GEN COMMUNITY DEVELOPMENT - Total
$10,035.89
JPMORGAN CHASE BANK
AMAZON -HDD UPGRADES
$385.48
JPMORGAN CHASE BANK
EXTREME - INFLATEABLES
$2,155.00
JPMORGAN CHASE BANK
LENOX- TOWING
$450.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$29.85
JPMORGAN CHASE BANK
SAVON - SIGNAGE
$135.00
GEN CULTURE & RECREATION -Total
$3,155.33
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$11,001.67
GEN ECONOMIC DEV -Total
$11,001.67
AT &T
PHONE SERVICE
$3.36
AT &T
PHONE USE
$27,88
ENTERPRISE FM TRUST
FLEET LEASE
$586.81
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$75.04
JPMORGAN CHASE BANK
TESSCO- CONNECTORS
$63.46
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIRENS
$129.41
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$925.97
ENTERPRISE FM TRUST
FLEET LEASE
$2,033.97
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$195.52
JPMORGAN CHASE BANK
LOT 129 - PARKING FEE
$3.00
2
Claims List - 02/20/2024
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL TULSA COUNTY CLERK FILINGS $40.00
UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.75
VERIZON WIRELESS WIRELESS CONNECTION $80.02
GEN ENGINEERING -Total
$2,391.26
JPMORGAN CHASE BANK
AMAZON- STAPLER
$11.50
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$32.16
JPMORGAN CHASE BANK
GOVT FINANCE -REF BOOK
$199.00
JPMORGAN CHASE BANK
INKWELL- SHIRTS
$361.07
JPMORGAN CHASE BANK
ODP -TONER
$172.99
SUMNERONE INC
COPIER SERVICES
$53.00
TREASURER PETTY CASH
KIPLINGER- NOVOZINSKY
$59.00
GEN FINANCE -Total
$888.72
AT &T
PHONE SERVICE
$10.04
AT &T
PHONE USE
$111.54
ELIZABETH ANNE CHILDS
LEGAL SERVICES
$2,235.45
ENTERPRISE FM TRUST
FLEET LEASE
$839.42
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$68.42
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT
$12,095.00
INCOG
3RD QUARTER CTAG
$1,678.00
JPMORGAN CHASE BANK
AMAZON -CONF CHAIRS
$1,019.94
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$2,596.96
MAILROOM FINANCE INC
POSTAGE
$1,500.00
PROSTAR SERVICES INC
COFFEE - CITY HALL
$214.40
SUMNERONE INC
DOWNSTAIRS COPIER
$247.46
SUMNERONE INC
UPSTAIRS COPIER
$535.29
GEN GENERAL GOVERNMENT -Total
$23,151.92
JPMORGAN CHASE BANK
COW GOVT -RAM & HDD
$231.97
JPMORGAN CHASE BANK
DELL - LAPTOP
$310.94
JPMORGAN CHASE BANK
DELL - MONITOR
$162.97
JPMORGAN CHASE BANK
DELL -SOUND BAR
$31.34
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$304.29
GEN HISTORICAL MUSEUM -Total
$1,041.51
AMERICANCHECKED INC ATTN: BILLING
PE BACKGROUND CHECKS
$172.30
JPMORGAN CHASE BANK
AMAZON -BOOKS
$477.25
JPMORGAN CHASE BANK
CHAMBER -FEES
$10.00
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISE
$20.00
JPMORGAN CHASE BANK
INDEED- SUBSCRIPTION
$120.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$8.68
JPMORGAN CHASE BANK
PFG- CONFERENCE
$761.68
JPMORGAN CHASE BANK
SHREDDERS - SHREDDING
$100.00
JPMORGAN CHASE BANK
ST JOHN - CONFERENCE
$282.60
M
Fund
01
Claims List - 02/20/2024
Vendor Name
Payable Description
Payment
Amount
GENERAL GEN HUMAN RESOURCES -Total
BACKGROUND CHECKS
$1,952.51
AT &T
PHONE USE
$27.88
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JAN
$15.48
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$46.45
JPMORGAN CHASE BANK
AMAZON -PC CABLES
$35.70
JPMORGAN CHASE BANK
AMAZON -RADIO REPAIR
$313.66
JPMORGAN CHASE BANK
AMAZON -SHELL STRUTS
$32.87
JPMORGAN CHASE BANK
AMAZON- SOLDERING
$21.97
JPMORGAN CHASE BANK
COX - INTERNET
$1,667.67
JPMORGAN CHASE BANK
EBAY -RADIO SPANNER
$9.99
JPMORGAN CHASE BANK
HOME DEPOT -FIRE EXTIN
$102.94
JPMORGAN CHASE BANK
INTERSTATE- BATTERIES
$19.40
VERIZON WIRELESS
WIRELESS CONNECTION
$252.06
GEN INFORMATION TECH -Total
$2,546.07
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$16.75
ENTERPRISE FM TRUST
FLEET LEASE
$369.19
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$58,91
JPMORGAN CHASE BANK
ART IN BLOOM - COUNCIL
$84.95
JPMORGAN CHASE BANK
BAILEYRANCH -EMPY RELA
$68.72
JPMORGAN CHASE BANK
CHAMBER -FEES
$650.00
JPMORGAN CHASE BANK
CTR -OMCT ACADEMY
$475.00
JPMORGAN CHASE BANK
MEETING EXP 01110
$247.00
JPMORGAN CHASE BANK
MEETING EXP 01/12
$66.64
JPMORGAN CHASE BANK
MEETING EXP 02/09
$88.00
JPMORGAN CHASE BANK
ODP- ADDRESS LABELS
$8.87
JPMORGAN CHASE BANK
ODP- REFILL INK
$7,49
JPMORGAN CHASE BANK
PIKEPASS -FEES
$220
JPMORGAN CHASE BANK
SAMS- RETIREMENT GRACE
$31.88
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$80.00
JPMORGAN CHASE BANK
TULSA WORLD- SUBSCRIPT
$17.99
JPMORGAN CHASE BANK
TULSA - PARKING FEE
$1.00
GEN MANAGERIAL -Total
$2,274.59
VERIZON WIRELESS
WIRELESS CONNECTION
$29.39
GEN MUNICIPAL COURT -Total
$29,39
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JAN
$63,34
CITY OF OWASSO
WATER SERVICE
$402.50
ENTERPRISE FM TRUST
FLEET LEASE
$2,358.32
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$353.21
JPMORGAN CHASE BANK
AMAZON- FAUCET
$1,464.84
JPMORGAN CHASE BANK
C &C -TP RED BUD
$170.00
JPMORGAN CHASE BANK
COW GOVT -RAM & HDD
$231.97
4
Fund
Claims List - 02/20/2024
Vendor Name
01 GENERAL JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
VERDIGRIS VALLEY ELECTRIC COOP
VERIZON WIRELESS
Payable Description Payment
Amount
CORNERSTONE -BONDO
$28.82
CORNERSTONE -PARTS
$11.00
CORNERSTONE- REPAIR
$4.47
CORNERSTONE- SUPPLIES
$27.12
DELL - LAPTOP
$310.94
DELL - MONITOR
$162.97
DELL -SOUND BAR
$31.34
HOME DEPOT - PAINITNG
$63.96
JANI KING - SERVICE
$1,229.00
LOWES- PAINTING
$254.68
LOWES- SUPPLIES
$45.96
ONG- NATURAL GAS USAGE
$167.69
PARKS STAFF UNIFORMS
$60.48
PARKS ELECTRIC
$70.73
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$7,553.55
JPMORGAN CHASE BANK LOCKE- TOILET REPAIR
$26.78
MOTOROLA SOLUTIONS INC ASTRO SYST PLUS PKG
$2,863.46
TREASURER PETTY CASH NOTARY -COE
$25.00
GEN POLICE COMMUNICATIONS -Total
$10,034.75
$2,915.24
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JAN
$42.48
ENTERPRISE FM TRUST
FLEET LEASE
$4,698.64
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$3,652.30
JPMORGAN CHASE BANK
AMAZON -GAS CANS
$116.82
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$80.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$70.00
JPMORGAN CHASE BANK
LOWES -JACK STANDS
$223.98
JPMORGAN CHASE BANK
OREILLY- STARTER FLUID
$13.58
JPMORGAN CHASE BANK
PSI SERV - TESTING
$95.00
SPIRIT LANDSCAPE MANAGEMENT LLC
96TH ST LANDSCAPE
$267.70
SPIRIT LANDSCAPE MANAGEMENT LLC
MAIN ST LANDSCAPE
$443.46
SPOK INC.
PAGER USE
$64.42
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$146.34
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
GEN STORMWATER -Total
$10,034.75
AEP IPSO STREET LIGHTS
$10.92
TREASURER PETTY CASH CC DEP REF -BAKER
$50.00
TREASURER PETTY CASH CC DEP REF - VALENCIA
$100.00
GENERAL -Total $160.92
JENNIFER LEMON FALL LEAGUE $120.00
5
Claims List - 02/20/2024
Fund Vendor Name
Payable Description
Payment
$917.68
Amount
01 GENERAL SOFTBALL PROGRAM -Total
$1,915.84
$120.00
GENERAL -Total
$90,336.72
20 AMBULANCE SERVICE FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$3,769.31
JPMORGAN CHASE BANK
AMAZON -IPAD MOUNT
$15.49
JPMORGAN CHASE BANK
AMAZON -SNOW TIRE SOCK
$153.95
JPMORGAN CHASE BANK
BEST CHOICE - WINDSHIEL
$445.00
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$791.30
JPMORGAN CHASE BANK
EMTPREP -MEDIC PREP
$299.00
JPMORGAN CHASE BANK
EMTPREP- REFUND
($299.00)
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$967.52
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$4,822.21
JPMORGAN CHASE BANK
MEDLINE - SUPPLIES
$756.00
JPMORGAN CHASE BANK
T &W -TIRES
$2,925.60
JPMORGAN CHASE BANK
TELEFLEX- SUPPLIES
$2,660.00
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,381.80
MEDICLAIMS INC
BILLING SERVICES
$12,583.82
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
ECONOMIC DEVELOPMENT
$31,312.01
REPUBLIC RECOVERY SERVICES INC
COLLECTION SERVICES
$876.88
TREASURER PETTY CASH
AMB REF- HENDERSON
$20.40
TREASURER PETTY CASH
AMB REF - WATKINS
$20.40
D
AMBULANCE SERVICE -Total
$917.68
JPMORGAN CHASE BANK
ULINE -EMS STORAGE
$1,915.84
FIRE STAT #2 RENOVATION -Total
$1,915.84
AMBULANCE SERVICE
-Total
$34,145.53
21 E -911
AT &T
PHONE USE
$451.46
COX COMMUNICATIONS
T1 CIRCUITS
$229.00
INCOG
E911 CHARGES
$8,720.05
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$86.40
JPMORGAN CHASE BANK
APCO - TRAINING
$30.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$205.83
MOTOROLA SOLUTIONS INC
ASTRO PKG E911
$2,442.92
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
E911 COMMUNICATIONS •Total
$12,205.67
E -911 -Total
$12,205.67
25 HOTEL TAX
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$8,165.00
HOTEL TAX ECON DEV -Total
$8,165.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$59.98
JPMORGAN CHASE BANK
MEETING EXP 12/14
$39,99
JPMORGAN CHASE BANK
REASORS- CONFERENCE
$251.24
D
Claims List - 02/20/2024
Fund Vendor Name
Payable Description
Payment
ENTERPRISE FM TRUST
FLEET LEASE
Amount
25 HOTELTAX STRONG NEIGHBORHOODS -Total
41MPRINT- CONFERENCE
$351.21
HOTELTAX -Total
AMAZON- MEASURING TOOL
$8,516.21
27 STORMWATER MANAGEMENT FREESE AND NICHOLS INC
5TH AVE CLOMR/LOMR
$1,359.94
5TH AVE FLOOD PLAIN MITIG - Total
AMAZON -TOOLS
$1,359.94
MESHEK & ASSOCIATES, P.L.C.
GARNETT IMPROVEMENTS
$987.00
GARNETT CULVERT IMPROV -Total
CENTER FOR WATER -CONF
$987.00
MESHEK & ASSOCIATES, P.L.C.
NOTTINGHAM DRNG IMPRV
$775.35
NOTTINGHAM DRAINAGE IMPRO -Total
DELL - LAPTOP PENS
$775.35
MESHEK & ASSOCIATES, P.L.C.
PAYOLA PARK DETENTION
$26,239.60
RAYOLA PARK DETENTION - Total
$26,239.60
ENTERPRISE FM TRUST
FLEET LEASE
$1,041.60
JPMORGAN CHASE BANK
41MPRINT- CONFERENCE
$944.15
JPMORGAN CHASE BANK
AMAZON- MEASURING TOOL
$4.88
JPMORGAN CHASE BANK
AMAZON- PULLING TONGS
$105.98
JPMORGAN CHASE BANK
AMAZON -TOOLS
$527.14
JPMORGAN CHASE BANK
ATWOOD - GREASE
$54.90
JPMORGAN CHASE BANK
CENTER FOR WATER -CONF
$1,189.00
JPMORGAN CHASE BANK
CPI - TESTING
$535.72
JPMORGAN CHASE BANK
DELL - LAPTOP PENS
$124.64
JPMORGAN CHASE BANK
HARD HAT - GLOVES
$144.00
JPMORGAN CHASE BANK
LOWES - BROOMS
$64.80
JPMORGAN CHASE BANK
LOWES- LUMBER
$10.60
JPMORGAN CHASE BANK
LOWES -PIPE REPAIRS
$143.92
JPMORGAN CHASE BANK
LOWES - SPRAYER
$77.38
JPMORGAN CHASE BANK
LOWES -TAPE -
$33.96
JPMORGAN CHASE BANK
LOWES -TAR
$27.87
JPMORGAN CHASE BANK
LOWES -TIN CUTTERS
$34.94
JPMORGAN CHASE BANK
LOWES -TOOL TAMPER BAR
$63.96
JPMORGAN CHASE BANK
PIKEPASS -FEES
$8.60
JPMORGAN CHASE BANK
PSI SERV -TEST LICENSE
$95.00
MESHEK & ASSOCIATES, P.L.C.
BLKJACK CREEK UPDATE
$6,427.50
MESHEK & ASSOCIATES, P.L.C.
MISC. DRAINAGE REVIEW
$2,38335
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.94
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
W.W. GRAINGER, INC.
REMOVE DEBRIS
$82.71
STORMWATER-STORMWATER -Total $14,178.95
STORMWATER MANAGEMENT -Total $43,540.84
31 AMBULANCE CAPITAL TREASURER PETTY CASH AMB REF - HENDERSON $160
TREASURER PETTY CASH AMB REF - WATKINS $3.60
AMBULANCE CAPITAL -Total $7,20
7
Claims List - 02/20/2024
Fund
Vendor Name
Payable Description
Payment
Amount
31 AMBULANCE CAPITAL
JPMORGAN CHASE BANK
DELL - LAPTOP
$1,626.91
AMBULANCE CAPITAL FD -Total
$1,626.91
AMBULANCE CAPITAL
-Total
$1,634.11
34 VISION TAX
CROSSLAND HEAVY CONTRACTORS
116 -MINGO TO GARNETT
$612,485.37
116TH -MINGO TO GARNETT RD - Total
$612,485.37
BKL INCORPORATED
ENGINEERING SERVICES
$21,900.00
96TH -119TH TO BRIDGE -Total
$21,900.00
VISION TAX -Total
$634,385.37
37 SALES TAX FIRE
AT &T
PHONE SERVICE
$3.36
AT &T
PHONE USE
$27.88
CITY OF OWASSO
WATER SERVICE
$164.50
DALE & LEES SERVICE INC
HVAC REPAIR FS3
$138.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,514.42
FLEET FUELS LLC
ST3 DEF
$234.42
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$2,306.64
JPMORGAN CHASE BANK
AMAZON -BIG EASY TOOL
$20.95
JPMORGAN CHASE BANK
AMAZON -DOOR CLOSER
$226.97
JPMORGAN CHASE BANK
AMAZON- MONITOR MOUNTS
$329.39
JPMORGAN CHASE BANK
AMAZON- REFUND
($18.99)
JPMORGAN CHASE BANK
AMAZON- RESCUE BOAT
$27.43
JPMORGAN CHASE BANK
CORNERSTONE -AIR TOOL
$13.29
JPMORGAN CHASE BANK
DAVIS &STANTON -MERIT B
$877.00
JPMORGAN CHASE BANK
DECKED STORAGE -VEH UP
$2,181.06
JPMORGAN CHASE BANK
DIAMONDBACK -VEH UPFIT
$2,248.00
JPMORGAN CHASE BANK
EMTEC -PEST
$395.00
JPMORGAN CHASE BANK
FEDEX- SHIPPING
$25.76
JPMORGAN CHASE BANK
GOVX -BOOTS
$130.42
JPMORGAN CHASE BANK
JOHNSON FIT -ST3 RACK
$682.71
JPMORGAN CHASE BANK
LOCKE- SHORELINE PLUGS
$132.05
JPMORGAN CHASE BANK
LOCKE - TOILET REPAIR
$77.05
JPMORGAN CHASE BANK
LOWES- FAUCET REPAIR
$54.00
JPMORGAN CHASE BANK
MEETING EXP 02101
$78.45
JPMORGAN CHASE BANK
MES- MAINTENANCE
$291.76
JPMORGAN CHASE BANK
NAFECO- UNIFORMS
$290.00
JPMORGAN CHASE BANK
OK POLICE - UNIFORMS
$44.57
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$3,717.61
JPMORGAN CHASE BANK
PIKEPASS -FEES
$5.05
JPMORGAN CHASE BANK
PSN -ST4 WATER
$112.56
JPMORGAN CHASE BANK
WS DARLEY - HYDRANT BAG
$186.18
STANARD & ASSOCIATES, INC
NEW HIRE TESTING
$112.00
VERIZON WIRELESS
WIRELESS CONNECTION
$1,731.43
"I
Claims List - 02/20/2024
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE SALES TAX FUND -FIRE - Total
$18,360.92
SALES TAX FIRE -Total
$18,360.92
38 SALES TAX POLICE JPMORGAN CHASE BANK
AED MARKET -VALUE PKG
$1,995.00
JPMORGAN CHASE BANK
AMAZON -RANGE PROD
$115.49
JPMORGAN CHASE BANK
LOWES -RANGE PROJ
$3,815.37
JPMORGAN CHASE BANK
LOWES- REFUND
($49.50)
JPMORGAN CHASE BANK
OFFICE DEPOT -RANGE PR
$629.94
JPMORGAN CHASE BANK
OWASSO FENCE -RANGE PR
$416.57
JPMORGAN CHASE BANK
SECOND GEN -KEYS
$53.00
P.D. MULTI -USE STRUCTURE -Total
$6,975.87
AT &T
PHONE SERVICE
$10.07
AT &T
PHONE USE
$27.88
CITY OF OWASSO
WATER SERVICE
$31.50
ENTERPRISE FM TRUST
FLEET LEASE
$2,943.77
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$11,750.81
GT DISTRIBUTORS INC
FIREARMS
$12,664.49
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$1,829.38
JPMORGAN CHASE BANK
AMER DRONES -TOOLS
$139.00
JPMORGAN CHASE BANK
BROWNELLS -GUN CLEANER
$287.90
JPMORGAN CHASE BANK
COVERT MEDIA - REFUND
($375.00)
JPMORGAN CHASE BANK
DELL- LAPTOP PENS
$498.56
JPMORGAN CHASE BANK
DOLLAR GENERAL - SUPPLI
$11.98
JPMORGAN CHASE BANK
EB 2024 - TRAINING
$200.00
JPMORGAN CHASE BANK
FAM ANIMAL MED -K9 MED
$2,229.62
JPMORGAN CHASE BANK
LOWES- FAUCET REPAIR
$182.96
JPMORGAN CHASE BANK
ODP- REFUND
($3936)
JPMORGAN CHASE BANK
ODP- SUPPLIES
$95.63
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$1,693.62
JPMORGAN CHASE BANK
OREILLY- VEHICLE
$374.41
JPMORGAN CHASE BANK
PILOT INST- TRAINING
$159.00
JPMORGAN CHASE BANK
OT -CAR WASH
$31.00
JPMORGAN CHASE BANK
QT -FUEL
$0.03
JPMORGAN CHASE BANK
RANGE SYSTEMS -AMMO
$1,616.58
JPMORGAN CHASE BANK
ROYAL CANIN - SUPPLIES
$796.32
JPMORGAN CHASE BANK
SAFARILAND -TOOLS
$3,008.00
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$80.00
JPMORGAN CHASE BANK
SHI- MICROSOFT
$307.38
JPMORGAN CHASE BANK
SHINE FACTORY -FLEET
$170.00
JPMORGAN CHASE BANK
SKD TACTICAL - UNIFORM
$1,370.00
JPMORGAN CHASE BANK
SOUTHERN RUB - NOTARY S
$48.93
JPMORGAN CHASE BANK
SUMNER- COPIER
$106.43
E
Claims List - 02/20/2024
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
TBL- TRAINING
$318.00
JPMORGAN CHASE BANK
THOMSON WEST - ACCESS
$466.07
JPMORGAN CHASE BANK
TIME TO SHINE -CAR WAS
$32.00
JPMORGAN CHASE BANK
TULSA WINDOW -TINT
$9,771.00
JPMORGAN CHASE BANK
UNDERWORLD - TRAINING
$225.00
JPMORGAN CHASE BANK
USPS- POSTAGE
$42.45
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM
$1,137.28
TREASURER PETTY CASH
D JOHNSTON -EXP REIMS
$18.59
TREASURER PETTY CASH
NOTARY -SMITH
$25.00
VERIZON WIRELESS
WIRELESS CONNECTION
$3,045.39
SALES TAX FUND - POLICE -Total
$57,351.67
SALES TAX POLICE - Total
$64,327.54
39 SALES TAX STREETS AEP /PSO
STREET LIGHTS
$8,601.45
BILLY BASORE
DECEMBER DIRT
$21.66
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES JAN
$101.38
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$2,627.74
HUTCHINSON SALT CO
ROAD SALT
$7,256.53
JPMORGAN CHASE BANK
AMAZON -WIRE NUTS
$41.63
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$156.87
JPMORGAN CHASE BANK
ATWOOD- RATCHET STRAPS
$51.98
JPMORGAN CHASE BANK
ATWOOD -WATER PUMP
$45.99
JPMORGAN CHASE BANK
BROWNCO- CONCRETE TOOL
$130.00
JPMORGAN CHASE BANK
BROWNCO- HOODIE
$27,79
JPMORGAN CHASE BANK
INT MUNICIPAL -FEES
$425.00
JPMORGAN CHASE BANK
LOVE'S -FUEL
($2.57)
JPMORGAN CHASE BANK
LOWES- ADAPTOR
$27.10
JPMORGAN CHASE BANK
LOWES -FORMS
$14.19
JPMORGAN CHASE BANK
LOWES -HOSE FITTINGS
$14.96
JPMORGAN CHASE BANK
LOWES- MARKING PAINT
$53.88
JPMORGAN CHASE BANK
LOWES -PARTS
$93.62
JPMORGAN CHASE BANK
LOWES - SPRAYER
$39.98
JPMORGAN CHASE BANK
WELSCO- RENTALS
$51.50
PINKLEY SALES
TRAFFIC CABINETS
$1,972.00
SPOK INC.
PAGER USE
$165.12
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$216.93
VERDIGRIS VALLEY ELECTRIC COOP
116/129 TRAFFIC SIGN
$95.71
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$82.86
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.81
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
SALES TAX FUND- STREETS -Total
$22,440.14
TULSA COUNTY BOCC
ASPHALT
$86,494.76
i(1]
Claims List - 02/20/2024
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
STREET REHAB FY21.22 -Total
$86,494.76
SALES TAX STREETS -Total
$108,934.90
40 CAPITAL IMPROVEMENTS
TREASURER PETTY CASH
ROG CTY CLERK - FILING
$26.00
CIP 961145TH INTERSECT • Total
$26.00
JPMORGAN CHASE BANK
MEEKS -VEH STRIPING
$2,792.00
CIP POLICE VEHICLES -Total
$279$,00
K +D ARCHITECTS LLC
FIRE STI REMODEL
$803.13
FIRE STAT #1 RENOVATION -Total
$803.13
K +D ARCHITECTS LLC
FIRE ST 2 REMODEL
$803.12
FIRE STAT #2 RENOVATION -Total
$803.12
CAPITAL IMPROVEMENTS
-Total
$4,424.25
70 CITY GARAGE
FLEETCOR TECHNOLOGIES
FUEL CHARGES JAN 24
$39.63
JPMORGAN CHASE BANK
FEDEX - POSTAGE
$29.05
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$964.02
JPMORGAN CHASE BANK
HOLT TRUCK -PARTS
$132.17
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$72.71
JPMORGAN CHASE BANK
LAWSON -PARTS
$63.89
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$951.85
JPMORGAN CHASE BANK
OVERHEAD -DOOR REPAIR
$175.00
JPMORGAN CHASE BANK
ROCK AUTO -OIL FILTERS
$65.59
JPMORGAN CHASE BANK
SNOWPLOWS -PARTS
$114.82
JPMORGAN CHASE BANK
SOUTHERN TIRE - REPAIR
$2,139.29
JPMORGAN CHASE BANK
SOUTHERN -TIRES
$962.96
JPMORGAN CHASE BANK
TRACTOR SUP -PROT GEAR
$135.98
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$233.32
JPMORGAN CHASE BANK
VISUAL FORCE -UPFIT PA
$1,625.28
UNIFIRST HOLDINGS LP
VEHICLE MAINT UNIFORM
$86.43
VEHICLE MAINTENANCE •Total
$7,791,99
CITY GARAGE -Total
$779199
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$1,669.07
UNITED SAFETY & CLAIMS INC
WORKERS COMP SVC FEE
$1,658.33
WORKERS' COMP SELF -INS -Total
$3,327.40
WORKERS' COMP SELF -INS
-Total
$3,327.40
City Grand Total
$1,031,931.45
11
sd
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: February 16, 2024
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not
participate in the State Police or State Fire pension plans, requires the City Council acting as the
OkMRF Retirement Committee to approve applications for retirement.
To be eligible for retirement benefits through OkMRF an employee must have a minimum of five
years of employment. Once an employee has five years of service the employee is considered
vested and upon leaving employment with the City has three options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with
thirty years of service.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
March 2, 2024 will be the last day of employment for City Manager Carl "Warren" Lehr. Mr. Lehr
is vested and has applied for, and meets the prerequisites for Early Retirement.
RECOMMENDATION:
Staff recommends approval of Early Retirement benefits for Carl "Warren" Lehr.
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Acceptance of Oklahoma Internet Crimes Against Children Task Force Grant
DATE: February 16, 2024
BACKGROUND:
The Oklahoma Internet Crimes Against Children (ICAC) Task Force is a multi - agency initiative,
partially funded with grant funds from the Office of Juvenile Justice and Delinquency Prevention.
The Oklahoma State Bureau of Investigations (OSBI) receives the federal grant funds and
distributes the funds to local task force member agencies. The Owasso Police Department (OPD)
currently has two (2) detectives assigned to assist the ICAC Task Force, making OPD eligible to
received funding.
On February 13, 2024, staff learned that OSBI awarded the Owasso Police Department $5,310.05
in ICAC funding for the purchase of computer equipment. If approved, OPD would purchase the
equipment and then be reimbursed by OSBI.
RECOMMENDATION:
Staff recommends acceptance of the 2024 Oklahoma Internet Crimes Against Children Task Force
Grant, authorization for the City Manager to execute the necessary contracts, and approval of a
budget amendment in the Police Department half -penny sales tax fund, increasing the estimated
revenue and the appropriation for expenditures by $5,310.05.
(- 'Strong 9 Nei hborho(
2O24
I Initiative Annual Report
2023 Keep Oklahoma Beautiful
Affiliate of the Year
Building Relationships Today
For Stronger Neighborhoods Tomorrow
and A Better Community For ALL
Sd
Strong Neighbo ood Initiative
Building a REAL Community
Starts with Your Participation
Whv We Are Here
Strong Neighborhoods are the primary
component of an attractive and vibrant community.
Key to success - Building relationships:
i) Build partnerships between residents and City government
2) Encourage citizens to become engaged in their neighborhoods
3) Foundation of building relationships has expanded to
neighborhoods building relationships with other neighborhoods
How OSNI HELPS
Establish Neighborhood Networks where no HOA
• Work with all neighborhoods to develop plans
• Serve as a point of contact between citizens and City departments
Neighborhoods
59 Homeowners Associations and
Neighborhood Networks /Affiliations,
or Apartment complexes are
registered with OSNI representing
10,576 Households
OSNI
Neighborhood
Resources
20,022 members
As of January 2024
OSNI views neighborhood leaders as
assets and values their input related
to their partnership with the City.
Sign Toppers
Increases visibility of
Neighborhoods
Alert
Neighborhood
Crime prevention program
Q wA
ng NM9 bboi and 11.1flaHve
Neighborhood
Grant Program
Neighborhood Grant Program, administered by
the Owasso Community Foundation, provides
grant funds to recognized neighborhoods in the
City of Owasso. Grants have funded a range of
beautification projects by supplementing
neighborhoods' investments.
# Neighborhood
Grant
Neighborhood
Total
Grants
Amount
Investment
Impact
2021 13
$26,077
$869539
$1121616
2022 9
$23309
$559198
$789507
2023 10
$289550
$629842
$919392
r
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ear&
at
Falls at Garrett Creek
New Pavilion
rr A
Brentwood Village
Playground Equipment
AM i
O W A S S O
CARES
COWUNIiY AND RESIDENTS ENCOURAGE SERVICE
Led by a volunteer
team of neighborhood
& community leaders
for project service day
in our neighborhoods
and community
Owasso CARES Leadership Team
IW
WL
I � � C� ,`,.� �� �lV• nV'F.»�1� EMS � � �. -._ 6�
Volunteers
,y
Litter cleanup
and education
program
SpeciaCOwasso CARES CCean -up Day at neighborhood entrance
(Slli Eff
_ er0
7
f W
ZFSE HVff„yN
r���T�� �c� o.
x
artnership with Urban Soul Youth
4 years -1,549 Volunteers
ammer Projects & Owasso CARES
f
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Ire
K E E P
OKLAHOMA
B E A U T I F U L
KEEP AMERICA BEAUTIFUL AFFILIATE
OSNI — Finalist
Government Programs
2023 KOB Affiliate of the Year
OSNI CARES Leaders
Kevin Norwood &
Jeff Cannon honored as
KOB Affiliate Champions
ighborhood Block Pa
Block parties encourage neighbors to get to know
each other and to renew neighborhood awareness,
exchange greetings, and to celebrate the importance
of neighborhood relationships.
In 2023— Revised the Block Party logo
Neighborhood Leadership Conference & Workshops
provide leadership training for neighborhood leaders; as well as
an opportunity to meet and share ideas with other leaders.
Neighborhood
Leadership
Conference
L-:10A Le, �I
V Y-ark op
OSNI hosted
1st ever
Realtor
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I Sd
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer, AICP, Planning Manager
SUBJECT:
Ordinance 1220: OPUD 23 -07- 116th Attic Storage
DATE:
February 16, 2024
BACKGROUND:
The Community Development Department received a Planned Unit Development (PUD) application
(OPUD 23 -07) for 116th Attic Storage, a proposed mixed -use commercial and self- storage development
located at 11111 East 116th Street North, near the southwestern corner of the intersection of East I I 61
Street North and North Garnett Road. The subject property is approximately 3.392 acres in size and is
currently zoned Commercial General (CG).
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3.392 acres +/-
Current Zoning
Commercial General CG
Proposed Zoning
Commercial General (CG) with PUD Overlay
Present Use
Vacant
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Applicable Paybacks
Assessed at Plattin
Storm Siren Fee ($50.00 per acre)
CONCEPT OF A PUD:
A PUD is a development concept that allows for greater creativity and flexibility than typically
allowed under traditional zoning and planning practices.
o For example, PUDs often allow developers to place different zonings and land uses inclose
proximity to each other.
Developers may also have more flexibility in certain aspects of development, such as
building setback requirements and building height limitations, which can be more
restrictive in standard zoning districts.
• A PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision
Regulations. All aspects of the PUD application are subject to public comment as well as
consideration and approval from the Community Development Department, the Owasso
Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council.
PUD applications presented to the Planning Commission and City Council are for approval of the
uses and the overall conceptual development plan as it relates to the context of the surrounding
area.
GROWASSO 2035 LAND USE MASTER PLAN CONSISTENCY:
The GrOwasso 2035 Land Use Master Plan is a document that acts as a moderately flexible tool for
evaluating development proposals.
OPUD 23 -07
Page 2
The GrOwasso 2035 Land Use Master Plan identifies the property for future commercial land uses.
As such, this proposed mixed -use development is in keeping with the long -range vision for this
location as commercial uses are considered allowed within a "commercial' designation in the
GrOwasso 2035 Land Use Master Plan.
ANALYSIS:
The subject property was annexed into Owasso City Limits with Ordinance 259 in 1979 and is
currently unplatted.
Pending approval of this PUD request, the applicant will need to go through the platting
process, as well as all other applicable development - related review processes, prior to
applying for a building permit.
The applicant is seeking a PUD overlay in order to allow for a mix of commercial uses, to include a
proposed self- storage use. The base zoning of CG will remain unchanged for the subject property
under the OPUD 23 -07 request.
Per Section 6.3.2 of the Owasso Zoning Code, self- storage and warehousing uses may be
allowed within the CG zoning designation provided the development also includes a
separate commercial component and is placed under a PUD. As such, the applicant is
seeking approval of the OPUD 23 -07 request.
• The conceptual site plan submitted for OPUD 23 -07 states that the applicant intends to construct
a mixed -use development, to be developed in two phases.
a Phase 1 would include the southern half of the subject property, and is proposed to
contain self- storage, general retail, and office uses.
o Phase 2 would encompass the northern portion of the subject property and is proposed to
contain self- storage uses.
• The proposed allowed uses under OPUD 23 -07 can be considered compatible with adjacent existing
uses, provided that appropriate land use controls and buffering measures are put in place to
minimize impacts on the neighborhood to the west, north, and east of the subject property. Such
controls, as outlined in the OPUD 23 -07 document, include the following:
All structures will be setback a minimum of twenty (20) feet from adjacent property lines; said
setback will also include a required landscaping buffer yard. All perimeter landscaping and
fencing will be required to be installed prior to the completion of Phase 1 of the proposed
development.
o All structures along the northern and western perimeters of the subject property, adjacent to
the single - family neighborhood, will be limited to twenty (20) feet in height. Thirty -six (36) feet is
the maximum height allowed in the CG Zoning Designation, per the Owasso Zoning Code;
the interior buildings within the subject property will be allowed to have a height of up to
thirty -six (36) feet.
Any overhead doors utilized in connection with any warehousing and self- storage uses shall
face the interior of the proposed development, and will not be oriented towards the
adjacent single - family neighborhood.
The OPUD 23 -07 document also states that all applicable landscaping, fencing, and screening
requirements from Ch. 19 of the Owasso Zoning Code will be met. The document also imposes some
additional screening regulations.
OPUD 23 -07
Page 3
o This includes a six (6) foot opaque screening fence, to be installed along the entire perimeter
of the subject property, including adjacent to the existing daycare facility to the east of the
subject property.
o A fully detailed landscape plan will be required to be submitted for City staff approval at the
time of site plan review(s).
•
All buildings within the subject property will be required to meet the fagade material requirements
detailed in Chapter 11 of the Owasso Zoning Code, including those requirements that limit the
amount of metal on a given fagade that faces an adjacent residential use to fifty percent (507.).
o A full set of architectural elevations, showing the proposed fagade materials, will be required
to be submitted for City staff approval at the time of site plan review(s).
The OPUD 23 -07 document states that the applicant intends to use the existing access point off of
East 116 +h Street North to service this proposed development; said access point will also be shared
with the existing daycare facility to the east of the subject property.
a The exact dimensions of both the limits of access and the limits of no access for this proposed
development will be set at the platting stage.
The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to the
subject property.
Any development that occurs on the subject property shall adhere to all subdivision, Zoning, and
engineering requirements of the City of Owasso.
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Single Family (RS -3)
Residential
Residential
City of Owasso
South
Commercial Shopping (CS)
Vacant
Commercial
City of Owasso
East
Commercial General (CG) /
Residential Single Family (RS -3)
Daycare /
Vacant
Commercial /
Residential
City of Owasso /
Tulsa County
West
Residential Single Family (RS -3)
Residential
Residential
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission voted 5 -0 to recommend approval of this item at their regular meeting
on February 12, 2024.
RECOMMENDATION:
In developing a recommendation, staff evaluated the PUD's ability to accomplish the following, as
described in Section 9.1.2 of the Owasso Zoning Code:
• Maintain and enhance the quality of life in Owasso;
• Provide opportunities for urban infill;
• Maintain and promote a sense of community;
• Encourage development that otherwise could not occur on the site;
• Preserve and provide meaningful open space;
• Promote connectivity and compatibility with surrounding development;
• Inspire unique and thoughtful development;
OPUD 23 -07
Page 2
• Support the development of strong neighborhoods;
• Provide amenities beyond conventional development; and
• Preserve the physical characteristics of the land.
Following this evaluation, staff concluded that the subject PUD meets all legal requirements for approval
As such, staff recommends approval of Planned Unit Development adoption of Ordinance 1220.
ATTACHMENTS:
Ordinance 1220
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
OPUD 23 -07 Document and Exhibits
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1220
AN ORDINANCE APPROVING A PLANNED UNIT DEVELOPMENT (PUD) AS
REFERENCED IN APPLICATION OPUD 23 -07 AND REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for a planned unit
development on the property generally located at 11111 East 116th Street North, west of the
northwestern corner of North Garnett Road and East 1 l 61h Street North; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the requested planned unit development
application OPUD 23 -07.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT
TO WIT:
SECTION 1.
A tract of land in the SE /4 Section 6, Township 21 North, Range 14 East of the I.B. &M. according
to the U.S. Government Survey thereof, Tulsa County, State of Oklahoma, being more particularly
described as follows:
Commencing at the SE corner of the SE /4 of said Section 6, Township 21 North, Range 14
East of the I.B. &M. thence S88 153'50 "W along the South line of said SE /4 a distance of
1002.81 feet; thence NO] 008'50" W a distance of 54.00 feet the point of beginning, being
on the present right -of -way of East 1 16th Street North; thence N01 108'50 "W a distance of
347.28 feet; thence N88 053'50 "E a distance of 150.00 feet; thence N01 008'50 "W a
distance of 258.87 feet to the boundary of Country Estates, according to the recorded
plat thereof; thence S88 053'50 "W along said boundary of Country Estates a distance of
330.00 feet; thence SOI *08'50 "E along said boundary of Country Estates
a distance of 605.65 feet to the present right -of -way of East 116th Street North; thence
N88 °53'50 "E along said right -of -way a distance of 180.00 feet to the point of beginning
and containing 3.392 acres, more or less.
is hereby placed under the OPUD 23 -07 overlay. The Site Development Plan and Statement of
Intent outlined in the OPUD 23 -07 document shall be followed for any development of the
described property.
SECTION 2.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 3.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 4.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
Ordinance 1220
Page I of 3
SECTION 5.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map.
PASSED AND ADOPTED this 20th day of February, 2024.
Kelly Lewis, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1220
Page 2 of 3
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Mlles OPUD 23 -07 A
L
OPUD 23 -07
1161 Attic Storage
City of Owasso, Tulsa County, Oklahoma
Owner / Developer
Jarrod Huneryager
PO Box 397
Owasso, OK 74055
Preparer
Route 66 Engineering
P.O Box 409
Sapulpa, OK 74067
I.
DEVELOPMENT CONCEPT ..........................................................................
..............................1
II.
STATISTICAL SUMMARY ............................................................................
..............................2
III.
DEVELOPMENT STANDARDS ....................................................................
..............................2
IV.
LANDSCAPING AND OPEN SPACE ............................................................
..............................3
V.
SIDEWALKS ...................................................................................................
..............................3
VI.
SIGN STANDARDS ........................................................................................
..............................4
VII.
SCHEDULE OF DEVELOPMENT .................................................................
..............................4
VIII.
ACCESS POINTS ............................................................................................
..............................4
IX.
LIGHTING STANDARDS ..............................................................................
..............................4
X.
MECHANICAL AND DUMPSTER SCREENING .........................................
..............................4
Exhibits
Exhibit A — Conceptual Site Plan
Exhibit B — Existing Conditions Plan
Exhibit C — Existing Zoning and Land Use Plan
Exhibit D — Soils Map
Exhibit E - Conceptual Building Elevations
I. Development Concept
Attic Storage (the "Development') is a proposed ±339 -acre self - storage development located in
the SEA Section 6, Township 21 North, Range 14 East of the I.B. &M. according to the U.S.
Government Survey thereof, Tulsa County, State of Oklahoma, being more particularly described
as follows:
Commencing at the SE corner of the SEA of said Section 6, Township 21 North, Range 14 East
of the I.B. &M. thence S88 °53'50 "W along the South line of said SE /4 a distance of 1002.81 feet;
thence N01 °08'50" W a distance of 54.00 feet the point of beginning, being on the present right -
of -way of East 116' Street North; thence NO1 °08'50 "W a distance of 347.28 feet; thence
N88 °53'50 "E a distance of 150.00 feet; thence N01 °08'50 "W a distance of 258.87 feet to the
boundary of Country Estates, according to the recorded plat thereof; thence S88 °53'50 "W along
said boundary of Country Estates a distance of 330.00 feet; thence SOl °08'50 "E along said
boundary of Country Estates a distance of 605.65 feet to the present right -of -way of East 116`h
Street North; thence N88 °53'50 "E along said right -of -way a distance of 180.00 feet to the point of
beginning and containing 3.392 acres, more or less.
The subject property has approximately 180 Linear Feet "LF" of frontage along East 116`h Street
North.
Underlying CG zoning will remain unchanged.
The subject Property is abutted:
a) on the north by Country Estates zoned RS -3 Residential;
b) on the east (adjacent tract) by Country Estates zoned RS -3 Residential, and The
Mennonite Brethren Church zoned RS -3 Residential;
c) on the south by East 116' Street North. Property south of East 116th Street North
is CS -zoned OPUD 23 -04;
d) on the west by Country Estates zoned RS -3 Residential with the exception of a
portion that is unincorporated Tulsa County which is governed by Tulsa County
Zoning Code.
The Subject Property is characterized by fairly flat terrain, with drainage generally flowing from
the southwest to the northeast (See Exhibit `B" — Existing Conditions Plan). There is no on -site
FEMA 100 -year floodplain or USACE jurisdictional wetlands.
The soil types found on the Subject Property (See Exhibit "D" — Soils Map) site are typical for
the area and should pose no unusual developmental problems. The location of the PUD has very
favorable accessibility, location and visibility from surrounding roadways.
The Development will feature seven (8) self - storage buildings and one (1) building with a
combination of self - storage, Food and Beverage Store and three (3) Office store fronts.
Access into the Subject Property will be from East 116Th Street North. The access point into the
self - storage is conceptually as shown on Exhibit "A" — Conceptual Site Plan. A mutual access
easement will be established for ingress and egress through existing daycare parcel.
The Subject Property will be platted.
It is anticipated that the Development may be developed in multiple phases, with development
commencing as soon as the appropriate approvals have been received.
GrOwasso 2035 Land Use Master plan designates the subject property as Commercial. The
proposed use falls in line
II. Statistical Summary
Total Project Area 3.39 acres
Total Building Area for Commercial /Office 2,320 sf
Total Building Area for Warehouse /Self - Storage Area 68,775 sf
Total Area Designated for Improvement 121,353 sf
Total Open Space Area 26,315 sf
Maximum Commercial Floor Area As Permitted within the CG Zoning District.
M. Development Stan
Permitted Uses: Uses permitted by right in the CG Zoning District.
Those uses requiring a Specific Use Permit (SUP),
in the CG Zoning District will need to secure an
SUP.
Max Commercial Floor Area:
Min Lot Size:
Min Lot Frontage:
On East 116th Street North:
Min Building Setbacks:
From East 116th St N:
Warehousing /Self - Storage use is allowed when
accompanied by a retail or office component.
As permitted within the CG Zoning District.
As permitted within the CG Zoning District.
Fifty feet (50'). The width of the drive aisle to the
Development will be no less than twenty -four feet
(24')•
Twenty -five feet (25')
From West: Twenty feet (20')
From North:
From East:
Twenty feet (20')
Twenty feet (20')
Max Building Height: Twenty feet (20') for any Warehousing and Self -
Storage Uses along northern, western and eastern
boundaries. Interior buildings have a max building
height of thirty-six feet (36').
Building Architecture Design Standards: Front, rear, and side facades shall be designed as
permitted per "Section 11.6 Building Architecture
Design Standards" the City of Owasso Zoning
Code.
Other Bulk & Area Re
As permitted within the CG Zoning District.
Freestanding Signage:
As permitted within the CG Zoning District.
Building Signage:
As permitted within the CG Zoning District.
Access Point:
The sole point of access to and from the
Development shall be from East 116a' Street North.
Other Standards: Any overhead doors utilized in connection with any
Warehousing and Self- Storage uses shall face the
interiorof the Development.
Any fencing or screening utilized in connection
with any Warehousing and Self - Storage uses shall
be in accordance with the City of Owasso Zoning
Code. A minimum 6' fence shall be required along
the north, east, and west boundaries, as well as, the
interior boundary between proposed storage units
and existing daycare use. Existing fence may be
utilized adjacent to single family homes. Fence
shall be maintained by property owner of parcel for
OPUD 23 -07.
IV. Landscaping and Open Space
Except as modified herein, landscaping shall be provided in accordance with "Chapter 19
— Landscaping, Screening and Fencing Requirements" of the City of Owasso Zoning Ordinance.
Prior to final permitting approval, the owner shall submit a landscape plan along with its proposed
site plan for review and approval by the City of Owasso in accordance with "Chapter 19 —
Landscaping, Screening and Fencing Requirements of the City of Owasso Zoning Ordinance.
All perimeter landscaping must be installed prior to completion of phase 1 retail or office
component.
V. Sidewalks
All sidewalks will meet the City of Owasso Zoning Ordinance and Subdivision Regulations.
V1. SiQn Standards
Must adhere to Owasso Zoning Code Chapter 18.
VII. Schedule ofDevelooment
The initial development of 116th Attic Storage is expected to commence after final approval of
the PUD, the platting of the property, site plan approval, engineering plan approval, and OFD
approval.
The required commercial component will be constructed prior to any warehousing /self storage
use.
VIII. Access Points
Access to the development shall be shown on and approved as part of the plat process and must
conform to Owasso Zoning Code and City of Owasso engineering criteria. In furtherance thereof:
The development will share access with the adjacent property to the east. This access point is on
East 11611 Street North.
IX. Lighting Standards
Must adhere to Owasso Zoning Code Chapter 20. All facing residential must have full cutoff
fixture shields with no more than 0.5 maintained foot candles at any property line adjacent to a
residential single - family district.
X. Mechanical and Dumnster Screening
All mechanical and dumpster screening shall be in accordance with Chapter 19 of the Owasso
Zoning Code. No trash enclosures are allowed along property line shared with single- family
residential.
EXHIBIT A
CONCEPTUAL SITE PLAN
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_____
___.
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EXHIBIT B
EXISTING CONDITIONS PLAN
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EXHIBIT B
EXISTING CONDITIONS nx
PLAN °°'
EXHIBIT C
EXISTING ZONING AND LAND USE PLAN
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BASE CG ZONING
WILL REMAIN
EXHIBIT C
EXISTING ZONING
AND LAND USE PLAN
EXHIBIT D
SOILS MAP
USDA United States
Department of
Agriculture
MRCS
Natural
Resources
Conservation
Service
A product of the National
Cooperative Soil Survey,
a joint effort of the United
States Department of
Agriculture and other
Federal agencies, State
agencies including the
Agricultural Experiment
Stations, and local
participants
Custom Soil Resource
Report for
Tulsa County,
Oklahoma
Attic Owasso
January 30, 2024
Preface
Soil surveys contain information that affects land use planning in survey areas.
They highlight soil limitations that affect various land uses and provide information
about the properties of the soils in the survey areas. Soil surveys are designed for
many different users, including farmers, ranchers, foresters, agronomists, urban
planners, community officials, engineers, developers, builders, and home buyers.
Also, conservationists, teachers, students, and specialists in recreation, waste
disposal, and pollution control can use the surveys to help them understand,
protect, or enhance the environment.
Various land use regulations of Federal, State, and local governments may impose
special restrictions on land use or land treatment. Soil surveys identify soil
properties that are used in making various land use or land treatment decisions.
The information is intended to help the land users identify and reduce the effects of
soil limitations on various land uses. The landowner or user is responsible for
identifying and complying with existing laws and regulations.
Although soil survey information can be used for general farm, local, and wider area
planning, onsite investigation is needed to supplement this information in some
cases. Examples include soil quality assessments (http: / /www.nres.usda.gov /wps/
portal/nres /main /soils /healthn and certain conservation and engineering
applications. For more detailed information, contact your local USDA Service Center
( hftps: / /offices.sc.egov.usda.gov /locator /app ?agency =nres) or your NRCS State Soil
Scientist (http: / /www.nres.usda.gov /wps/ portal /nres /detail /soils /contactus /?
cid= nres142p2_053951).
Great differences in soil properties can occur within short distances. Some soils are
seasonally wet or subject to flooding. Some are too unstable to be used as a
foundation for buildings or roads. Clayey or wet soils are poorly suited to use as
septic tank absorption fields. A high water table makes a soil poorly suited to
basements or underground installations.
The National Cooperative Soil Survey is a joint effort of the United States
Department of Agriculture and other Federal agencies, State agencies including the
Agricultural Experiment Stations, and local agencies. The Natural Resources
Conservation Service (NRCS) has leadership for the Federal part of the National
Cooperative Soil Survey.
Information about soils is updated periodically. Updated information is available
through the NRCS Web Soil Survey, the site for official soil survey information.
The U.S. Department of Agriculture (USDA) prohibits discrimination in all its
programs and activities on the basis of race, color, national origin, age, disability,
and where applicable, sex, marital status, familial status, parental status, religion,
sexual orientation, genetic information, political beliefs, reprisal, or because all or a
part of an individual's income is derived from any public assistance program. (Not
all prohibited bases apply to all programs.) Persons with disabilities who require
Na
alternative means for communication of program information (Braille, large print,
audiotape, etc.) should contact USDA's TARGET Center at (202) 720 -2600 (voice
and TDD). To file a complaint of discrimination, write to USDA, Director, Office of
Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C. 20250 -9410 or
call (800) 795 -3272 (voice) or (202) 720 -6382 (TDD). USDA is an equal opportunity
provider and employer.
Contents
Preface..................................................................................... ...............................
2
How Soil Surveys Are Made .................................................... ..............................5
SoilMap ................................................................................... ...............................
8
SoilMap .................................................................................. ..............................9
Legend................................................................................... .............................10
MapUnit Legend ................................................................. ...............................
11
MapUnit Descriptions ............................................................ .............................11
Tulsa County, Oklahoma .................................................... .............................13
15— Dennis - Pharoah complex, 1 to 3 percent slopes .... .............................13
43— Okemah silt loam, 0 to 1 percent slopes ................. .............................15
Soil Information for All Uses .................................................. .............................17
Soil Properties and Qualities ................................................. .............................17
Soil Qualities and Features ................................................ .............................17
Hydrologic Soil Group (Attic Owasso) ............................ .............................17
References............................................................................... .............................22
How Soil Surveys Are Made
Soil surveys are made to provide information about the soils and miscellaneous
areas in a specific area. They include a description of the soils and miscellaneous
areas and their location on the landscape and tables that show soil properties and
limitations affecting various uses. Soil scientists observed the steepness, length,
and shape of the slopes; the general pattern of drainage; the kinds of crops and
native plants; and the kinds of bedrock. They observed and described many soil
profiles. A soil profile is the sequence of natural layers, or horizons, in a soil. The
profile extends from the surface down into the unconsolidated material in which the
soil formed or from the surface down to bedrock. The unconsolidated material is
devoid of roots and other living organisms and has not been changed by other
biological activity.
Currently, soils are mapped according to the boundaries of major land resource
areas (MLRAs). MLRAs are geographically associated land resource units that
share common characteristics related to physiography, geology, climate, water
resources, soils, biological resources, and land uses (USDA, 2006). Soil survey
areas typically consist of parts of one or more MLRA.
The soils and miscellaneous areas in a survey area occur in an orderly pattern that
is related to the geology, landforms, relief, climate, and natural vegetation of the
area. Each kind of soil and miscellaneous area is associated with a particular kind
of landform or with a segment of the landform. By observing the soils and
miscellaneous areas in the survey area and relating their position to specific
segments of the landform, a soil scientist develops a concept, or model, of how they
were formed. Thus, during mapping, this model enables the soil scientist to predict
with a considerable degree of accuracy the kind of soil or miscellaneous area at a
specific location on the landscape.
Commonly, individual soils on the landscape merge into one another as their
characteristics gradually change. To construct an accurate soil map, however, soil
scientists must determine the boundaries between the soils. They can observe only
a limited number of soil profiles. Nevertheless, these observations, supplemented
by an understanding of the soil- vegetation - landscape relationship, are sufficient to
verify predictions of the kinds of soil in an area and to determine the boundaries.
Soil scientists recorded the characteristics of the soil profiles that they studied. They
noted soil color, texture, size and shape of soil aggregates, kind and amount of rock
fragments, distribution of plant roots, reaction, and other features that enable them
to identify soils. After describing the soils in the survey area and determining their
properties, the soil scientists assigned the soils to taxonomic classes (units).
Taxonomic classes are concepts. Each taxonomic class has a set of soil
characteristics with precisely defined limits. The classes are used as a basis for
comparison to classify soils systematically. Soil taxonomy, the system of taxonomic
classification used in the United States, is based mainly on the kind and character
of soil properties and the arrangement of horizons within the profile. After the soil
Custom Soil Resource Report
scientists classified and named the soils in the survey area, they compared the
individual soils with similar soils in the same taxonomic class in other areas so that
they could confirm data and assemble additional data based on experience and
research.
The objective of soil mapping is not to delineate pure map unit components; the
objective is to separate the landscape into landforms or landform segments that
have similar use and management requirements. Each map unit is defined by a
unique combination of soil components and /or miscellaneous areas in predictable
proportions. Some components may be highly contrasting to the other components
of the map unit. The presence of minor components in a map unit in no way
diminishes the usefulness or accuracy of the data. The delineation of such
landforms and landform segments on the map provides sufficient information for the
development of resource plans. If intensive use of small areas is planned, onsite
investigation is needed to define and locate the soils and miscellaneous areas.
Soil scientists make many field observations in the process of producing a soil map.
The frequency of observation is dependent upon several factors, including scale of
mapping, intensity of mapping, design of map units, complexity of the landscape,
and experience of the soil scientist. Observations are made to test and refine the
soil - landscape model and predictions and to verify the classification of the soils at
specific locations. Once the soil - landscape model is refined, a significantly smaller
number of measurements of individual soil properties are made and recorded.
These measurements may include field measurements, such as those for color,
depth to bedrock, and texture, and laboratory measurements, such as those for
content of sand, silt, clay, salt, and other components. Properties of each soil
typically vary from one point to another across the landscape.
Observations for map unit components are aggregated to develop ranges of
characteristics for the components. The aggregated values are presented. Direct
measurements do not exist for every property presented for every map unit
component. Values for some properties are estimated from combinations of other
properties.
While a soil survey is in progress, samples of some of the soils in the area generally
are collected for laboratory analyses and for engineering tests. Soil scientists
interpret the data from these analyses and tests as well as the field- observed
characteristics and the soil properties to determine the expected behavior of the
soils under different uses. Interpretations for all of the soils are field tested through
observation of the soils in different uses and under different levels of management.
Some interpretations are modified to fit local conditions, and some new
interpretations are developed to meet local needs. Data are assembled from other
sources, such as research information, production records, and field experience of
specialists. For example, data on crop yields under defined levels of management
are assembled from farm records and from field or plot experiments on the same
kinds of soil.
Predictions about soil behavior are based not only on soil properties but also on
such variables as climate and biological activity. Soil conditions are predictable over
long periods of time, but they are not predictable from year to year. For example,
soil scientists can predict with a fairly high degree of accuracy that a given soil will
have a high water table within certain depths in most years, but they cannot predict
that a high water table will always be at a specific level in the soil on a specific date.
After soil scientists located and identified the significant natural bodies of soil in the
survey area, they drew the boundaries of these bodies on aerial photographs and
Custom Soil Resource Report
identified each as a specific map unit. Aerial photographs show trees, buildings,
fields, roads, and rivers, all of which help in locating boundaries accurately.
Soil Map
The soil map section includes the soil map for the defined area of interest, a list of
soil map units on the map and extent of each map unit, and cartographic symbols
displayed on the map. Also presented are various metadata about data used to
produce the map, and a description of each soil map unit.
36° 19'36'N
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Custom Soil Resource Report
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Custom Soil Resource Report
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Very Stony Sow
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10
MAP INFORMATION
The soil surveys that comprise yourA01 were mapped at
1:12,000.
Waming: Sall Map may Trot be valld at Nis amid.
Enlargement of maps beyond the scale of mapping can cause
misunderstanding of Me detail of mapping and accuracy of soil
fine placement. The maps do not show the small areas M
contrasting soils that could have been shown at a mare detailed
acme.
Please rely an the bar scale an each map sheet for map
measurements.
Source of Map: Natural Resources Conservation Service
Web Soil Survey URL:
Coordinate System: Web Mercator(EPSG:385T)
Maps from me Web Soil Survey are based on the Web Narrator
projection, which preserves direction and shape but distorts
distance and area. A projection that preserves area, such as the
Albers equa"Forts conic projection, should be used 8 more
accurate calculations of distance or area are required.
This product Is generated from the USDA -MRCS cemfied data as
of the version date(s) listed below.
Soil Survey Area: Tulsa County, Oklahoma
Survey Area Data: Version 19, Sep e, 2023
Sail map units are labeled (as space allows) for map scales
1:50,000 or larger.
Date(s) aerial Images were photographed: May 11, 2022 —May
14,2022
The orthophoto or other base map on which the sail lines ware
compiled and digitized probably differs from the background
Imagery displayed on Mesa maps. As a result, some minor
shifting of map unit boundaries may bi evitlenL
Custom Soil Resource Report
Map Unit Legend
Map Unit Descriptions
The map units delineated on the detailed soil maps in a soil survey represent the
soils or miscellaneous areas in the survey area. The map unit descriptions, along
with the maps, can be used to determine the composition and properties of a unit.
A map unit delineation on a soil map represents an area dominated by one or more
major kinds of soil or miscellaneous areas. A map unit is identified and named
according to the taxonomic classification of the dominant soils. Within a taxonomic
class there are precisely defined limits for the properties of the soils. On the
landscape, however, the soils are natural phenomena, and they have the
characteristic variability of all natural phenomena. Thus, the range of some
observed properties may extend beyond the limits defined for a taxonomic class.
Areas of soils of a single taxonomic class rarely, if ever, can be mapped without
including areas of other taxonomic classes. Consequently, every map unit is made
up of the soils or miscellaneous areas for which it is named and some minor
components that belong to taxonomic classes other than those of the major soils.
Most minor soils have properties similar to those of the dominant soil or soils in the
map unit, and thus they do not affect use and management. These are called
noncontrasting, or similar, components. They may or may not be mentioned in a
particular map unit description. Other minor components, however, have properties
and behavioral characteristics divergent enough to affect use or to require different
management. These are called contrasting, or dissimilar, components. They
generally are in small areas and could not be mapped separately because of the
scale used. Some small areas of strongly contrasting soils or miscellaneous areas
are identified by a special symbol on the maps. If included in the database for a
given area, the contrasting minor components are identified in the map unit
descriptions along with some characteristics of each. A few areas of minor
components may not have been observed, and consequently they are not
mentioned in the descriptions, especially where the pattern was so complex that it
was impractical to make enough observations to identify all the soils and
miscellaneous areas on the landscape.
The presence of minor components in a map unit in no way diminishes the
usefulness or accuracy of the data. The objective of mapping is not to delineate
pure taxonomic classes but rather to separate the landscape into landforms or
landform segments that have similar use and management requirements. The
delineation of such segments on the map provides sufficient information for the
development of resource plans. If intensive use of small areas is planned, however,
Ill
Map Unit Symbol
Map Unit Name
Acres In Act
Percent of Act
is
Dennis - Pharoah complex, 1 to
3 percent slopes
3.1
60.8%
43
Okemah silt loam, 0 to 1
percent slopes
2.0
39.2%
Totals for Area of Interest
6.0
100.0%
Map Unit Descriptions
The map units delineated on the detailed soil maps in a soil survey represent the
soils or miscellaneous areas in the survey area. The map unit descriptions, along
with the maps, can be used to determine the composition and properties of a unit.
A map unit delineation on a soil map represents an area dominated by one or more
major kinds of soil or miscellaneous areas. A map unit is identified and named
according to the taxonomic classification of the dominant soils. Within a taxonomic
class there are precisely defined limits for the properties of the soils. On the
landscape, however, the soils are natural phenomena, and they have the
characteristic variability of all natural phenomena. Thus, the range of some
observed properties may extend beyond the limits defined for a taxonomic class.
Areas of soils of a single taxonomic class rarely, if ever, can be mapped without
including areas of other taxonomic classes. Consequently, every map unit is made
up of the soils or miscellaneous areas for which it is named and some minor
components that belong to taxonomic classes other than those of the major soils.
Most minor soils have properties similar to those of the dominant soil or soils in the
map unit, and thus they do not affect use and management. These are called
noncontrasting, or similar, components. They may or may not be mentioned in a
particular map unit description. Other minor components, however, have properties
and behavioral characteristics divergent enough to affect use or to require different
management. These are called contrasting, or dissimilar, components. They
generally are in small areas and could not be mapped separately because of the
scale used. Some small areas of strongly contrasting soils or miscellaneous areas
are identified by a special symbol on the maps. If included in the database for a
given area, the contrasting minor components are identified in the map unit
descriptions along with some characteristics of each. A few areas of minor
components may not have been observed, and consequently they are not
mentioned in the descriptions, especially where the pattern was so complex that it
was impractical to make enough observations to identify all the soils and
miscellaneous areas on the landscape.
The presence of minor components in a map unit in no way diminishes the
usefulness or accuracy of the data. The objective of mapping is not to delineate
pure taxonomic classes but rather to separate the landscape into landforms or
landform segments that have similar use and management requirements. The
delineation of such segments on the map provides sufficient information for the
development of resource plans. If intensive use of small areas is planned, however,
Ill
Custom Soil Resource Report
onsite investigation is needed to define and locate the soils and miscellaneous
areas.
An identifying symbol precedes the map unit name in the map unit descriptions.
Each description includes general facts about the unit and gives important soil
properties and qualities.
Soils that have profiles that are almost alike make up a soil series. Except for
differences in texture of the surface layer, all the soils of a series have major
horizons that are similar in composition, thickness, and arrangement.
Soils of one series can differ in texture of the surface layer, slope, stoniness,
salinity, degree of erosion, and other characteristics that affect their use. On the
basis of such differences, a soil series is divided into soil phases. Most of the areas
shown on the detailed soil maps are phases of soil series. The name of a soil phase
commonly indicates a feature that affects use or management. For example, Alpha
silt loam, 0 to 2 percent slopes, is a phase of the Alpha series.
Some map units are made up of two or more major soils or miscellaneous areas.
These map units are complexes, associations, or undifferentiated groups.
A complex consists of two or more soils or miscellaneous areas in such an intricate
pattern or in such small areas that they cannot be shown separately on the maps.
The pattern and proportion of the soils or miscellaneous areas are somewhat similar
in all areas. Alpha -Beta complex, 0 to 6 percent slopes, is an example.
An association is made up of two or more geographically associated soils or
miscellaneous areas that are shown as one unit on the maps. Because of present
or anticipated uses of the map units in the survey area, it was not considered
practical or necessary to map the soils or miscellaneous areas separately. The
pattern and relative proportion of the soils or miscellaneous areas are somewhat
similar. Alpha -Beta association, 0 to 2 percent slopes, is an example.
An undifferentiated group is made up of two or more soils or miscellaneous areas
that could be mapped individually but are mapped as one unit because similar
interpretations can be made for use and management. The pattern and proportion
of the soils or miscellaneous areas in a mapped area are not uniform. An area can
be made up of only one of the major soils or miscellaneous areas, or it can be made
up of all of them. Alpha and Beta soils, 0 to 2 percent slopes, is an example.
Some surveys include miscellaneous areas. Such areas have little or no soil
material and support little or no vegetation. Rock outcrop is an example.
12
Custom Soil Resource Report
Tulsa County, Oklahoma
15— Dennis - Pharoah complex, 1 to 3 percent slopes
Map Unit Setting
National map unit symbol: 2wgf6
Elevation: 560 to 980 feet
Mean annual precipitation: 39 to 43 inches
Mean annual air temperature: 57 to 61 degrees F
Frost -free period: 190 to 220 days
Farmland classification: All areas are prime farmland
Map Unit Composition
Dennis and similar soils: 70 percent
Pharoah and similar soils: 20 percent
Minor components: 10 percent
Estimates are based on observations, descriptions, and transects of the mapunit.
Description of Dennis
Setting
Landform: Interfluves
Landform position (two - dimensional): Summit, shoulder, footslope
Landform position (three- dimensional): Interfluve
Down -slope shape: Convex
Across -slope shape: Convex
Parent material: Silty and clayey residuum weathered from shale
Typical profile
A - 0 to 10 inches: silt loam
BA - 10 to 20 inches: silty clay loam
Btl - 20 to 25 inches: silty clay
Bt2 - 25 to 62 inches: silty clay
C - 62 to 79 inches: silty clay loam
Properties and qualities
Slope: 1 to 3 percent
Depth to restrictive feature: More than 80 inches
Drainage class: Somewhat poorly drained
Capacity of the most limiting layer to transmit water (Ksat): Moderately low to
moderately high (0.06 to 0.20 in /hr)
Depth to water table: About 12 to 24 inches
Frequency of flooding: None
Frequency ofponding: None
Maximum salinity: Nonsaline to very slightly saline (0.0 to 2.0 mmhos /cm)
Available water supply, 0 to 60 inches: High (about 9.5 inches)
Interpretive groups
Land capability classification (irrigated): None specified
Land capability classification (nonirrigated): 2e
Hydrologic Soil Group: C/D
Ecological site: R112XY103KS - Loamy Upland
Hydric soil rating: No
13
Custom Soil Resource Report
Description of Pharoah
Setting
Landform: Paleoterraces
Landform position (three- dimensional): Tread
Down -slope shape: Concave
Across -slope shape: Linear
Parent material., Old clayey alluvium over residuum weathered from shale
Typical profile
Ap - 0 to 7 inches: silt
loam
BA - 7 to 12 inches:
silty clay loam
Btl - 12 to 23 inches:
silty clay
Bt2 - 23 to 47 inches:
silty clay
Bt3 - 47 to 59 inches:
clay
BC - 59 to 79 inches:
clay
Properties and qualities
Slope: 1 to 3 percent
Depth to restrictive feature: More than 80 inches
Drainage class: Somewhat poorly drained
Capacity of the most limiting layer to transmit water (Ksat): Low to moderately low
(0.00 to 0.06 in /hr)
Depth to water table: About 6 to 18 inches
Frequency of flooding: None
Frequency of ponding: None
Calcium carbonate, maximum content 2 percent
Gypsum, maximum content: 2 percent
Maximum salinity: Slightly saline to moderately saline (4.0 to 8.0 mmhos /cm)
Sodium adsorption ratio, maximum: 13.0
Available watersupply, 0 to 60 inches. High (about 9.5 inches)
Interpretive groups
Land capability classification (irrigated): None specified
Land capability classification (nonirrigated): 4w
Hydrologic Soil Group: D
Ecological site: R112XY102KS -Clayey Upland
Hydnc soil rating: No
Minor Components
Parsons
Percent of map unit. 10 percent
Landform: Divides
Landform position (two- dimensional): Summit
Landform position (three- dimensional): Interfluve
Down -slope shape: Concave
Across -slope shape: Concave
Ecological site: R112XY101 KS - Claypan Upland
Hydric soil rating., No
14
Custom Soil Resource Report
43— Okemah silt loam, 0 to 1 percent slopes
Map Unit Setting
National map unit symbol: 2vwfz
Elevation: 610 to 920 feet
Mean annual precipitation: 37 to 46 inches
Mean annual air temperature: 57 to 64 degrees F
Frost -free period: 190 to 220 days
Farmland classification: All areas are prime farmland
Map Unit Composition
Okemah and similar soils: 85 percent
Minor components: 15 percent
Estimates are based on observations, descriptions, and transects of the mapunit.
Description of Okemah
Setting
Landform: Paleoterraces
Landform position (three- dimensional): Tread
Down -slope shape: Convex
Across -slope shape: Linear
Parent material., Clayey and loamy colluvium or alluvium over clayey residuum
weathered from shale
Typical profile
Al - 0 to 14 inches: silt loam
A2 - 14 to 18 inches., silty clay loam
Bt - 18 to 47 inches: silty clay
BC - 47 to 79 inches: silty clay
Properties and qualities
Slope: 0 to 1 percent
Depth to restrictive feature: More than 80 inches
Drainage class: Somewhat poorly drained
Capacity of the most limiting layer to transmit water (Ksat): Moderately low to
moderately high (0.06 to 0.20 in /hr)
Depth to water table: About 12 to 30 inches
Frequency of flooding: None
Frequency of ponding: None
Calcium carbonate, maximum content: 2 percent
Gypsum, maximum content: 2 percent
Maximum salinity. Nonsaline to very slightly saline (0.0 to 2.0 mmhos /cm)
Available water supply, 0 to 60 inches: High (about 10.7 inches)
Interpretive groups
Land capability classification (irrigated): None specified
Land capability classification (nonirrigated): 1
Hydrologic Soil Group: C/D
15
Custom Soil Resource Report
Ecological site: R112XY103KS - Loamy Upland
Hydric soil rating: No
Minor Components
Summit
Percent of map unit: 5 percent
Landform:Interfluves
Landform position (two- dimensional): Backslope, footslope
Landform position (three - dimensional): Base slope
Down -slope shape: Concave, convex
Across -slope shape: Concave
Ecological site: R112XY103KS - Loamy Upland
Hydric soil rating: No
Pharoah
Percent of map unit 5 percent
Landform: Paleoterraces
Landform position (three - dimensional): Tread
Down -slope shape: Concave
Across -slope shape: Linear
Ecological site: R112XY102KS - Clayey Upland
Hydric soil rating: No
Parsons
Percent of map unit: 5 percent
Landform: Divides
Landform position (two - dimensional): Summit
Landform position (three- dimensional): Interfluve
Down -slope shape: Concave
Across -slope shape: Concave
Ecological site: R112XY101KS - Claypan Upland
Hydre soil rating: No
16
Soil Information for All Uses
Soil Properties and Qualities
The Soil Properties and Qualities section includes various soil properties and
qualities displayed as thematic maps with a summary table for the soil map units in
the selected area of interest. A single value or rating for each map unit is generated
by aggregating the interpretive ratings of individual map unit components. This
aggregation process is defined for each property or quality.
Soil Qualities and Features
Soil qualities are behavior and performance attributes that are not directly
measured, but are inferred from observations of dynamic conditions and from soil
properties. Example soil qualities include natural drainage, and frost action. Soil
features are attributes that are not directly part of the soil. Example soil features
include slope and depth to restrictive layer. These features can greatly impact the
use and management of the soil.
Hydrologic Soil Group (Attic Owasso)
Hydrologic soil groups are based on estimates of runoff potential. Soils are
assigned to one of four groups according to the rate of water infiltration when the
soils are not protected by vegetation, are thoroughly wet, and receive precipitation
from long- duration storms.
The soils in the United States are assigned to four groups (A, B, C, and D) and
three dual classes (A/D, B /D, and C /D). The groups are defined as follows:
Group A. Soils having a high infiltration rate (low runoff potential) when thoroughly
wet. These consist mainly of deep, well drained to excessively drained sands or
gravelly sands. These soils have a high rate of water transmission.
Group B. Soils having a moderate infiltration rate when thoroughly wet. These
consist chiefly of moderately deep or deep, moderately well drained or well drained
soils that have moderately fine texture to moderately coarse texture. These soils
have a moderate rate of water transmission.
Wit
Custom Soil Resource Report
Group C. Soils having a slow infiltration rate when thoroughly wet. These consist
chiefly of soils having a layer that impedes the downward movement of water or
soils of moderately fine texture or fine texture. These soils have a slow rate of water
transmission.
Group D. Soils having a very slow infiltration rate (high runoff potential) when
thoroughly wet. These consist chiefly of clays that have a high shrink -swell
potential, soils that have a high water table, soils that have a claypan or clay layer at
or near the surface, and soils that are shallow over nearly impervious material.
These soils have a very slow rate of water transmission.
If a soil is assigned to a dual hydrologic group (A/D, B /D, or C /D), the first letter is
for drained areas and the second is for undrained areas. Only the soils that in their
natural condition are in group D are assigned to dual classes.
18
36" OWN
l6' 19'16N
Custom Soil Resource Report
Map — Hydrologic Soil Group (Attic Owasso)
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MAPLEGEND
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Soil Rating Polygons
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A
❑
B
❑
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❑
C
❑
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Custom Soil Resource Report
O C
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0 D
0 Net rated or not available
Water Fastuns
Streams and canals
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a-r-1 Rolls
N Interstate Highways
I US Reties
Major Roads
La cal Roads
Background
. Aeflel Photography
20
MAP INFORMATION
The soil surveys that compress your A01 were mapped at
1:12,000.
Waming: Soil Map may not be valid at this scale.
Enlargement of maps beyond the scale of mapping can cause
misunderstanding of the detail of mapping and accuracy of soil
line placement. The maps do not show the small areas of
contrasting soils (hat could have been sham at a mom detailed
scale.
Please rely on the bar scale on each map sheet for map
measurements.
source of Map: Natural Resources Conservation Service
Web Soil Survey URL:
Coordinate System: Web Mercator (EPSG:3057)
Maps from the Web Sail survey are based on the Web Mercator
projection, which preserves director, and shape but distorts
distance and area. A projection that preserves area, such as the
Albers equaWma xi projection, should be used If more
accurate calculations of distance or area are required.
This product Is generated from the USDA -NRCS cemged data as
ofthe version date(s) listed below.
S0115urvey Area: Tulsa County, Oklahoma
Survey Area Dala: Version 1g, Sep S, 2023
Soil map smile are labeled (as space allows) for map scales
1:50,000 or larger.
Delete) aerial images were photographed: May11,2022 --May
14,2022
The odhophota or other base map on which the sail lines were
compiled and digi cued probably differs from the background
Imagery displayed on these maps. As a result, some minor
Custom Soil Resource Report
Table— Hydrologic Soil Group (Attic Owasso)
Rating Options — Hydrologic Soil Group (Attic Owasso)
Aggregation Method: Dominant Condition
Component Percent Cutoff: None Specified
Tie -break Rule: Higher
21
Map unit symbol
Map unit name
Rating
Acres in AOI
Percent of AOI
15
Dennis - Pharoah
complex, 1 to 3
percent slopes
C/D
3.1
60.6%
43
Okemah silt loam, 0 to 1
percent slopes
CID
2.0
39.2%
Totals for Area of Interest
5.0
100.0%
Rating Options — Hydrologic Soil Group (Attic Owasso)
Aggregation Method: Dominant Condition
Component Percent Cutoff: None Specified
Tie -break Rule: Higher
21
References
American Association of State Highway and Transportation Officials (AASHTO).
2004. Standard specifications for transportation materials and methods of sampling
and testing. 24th edition.
American Society for Testing and Materials (ASTM). 2005. Standard classification of
soils for engineering purposes. ASTM Standard D2487 -00.
Cowardin, L.M., V. Carter, F.C. Golet, and E.T. LaRoe. 1979. Classification of
wetlands and deep -water habitats of the United States. U.S. Fish and Wildlife
Service FWS /OBS- 79/31.
Federal Register. July 13, 1994. Changes in hydric soils of the United States.
Federal Register. September 18, 2002. Hydric soils of the United States.
Hurt, G.W., and L.M. Vasilas, editors. Version 6.0, 2006. Field indicators of hydric
soils in the United States.
National Research Council, 1995. Wetlands: Characteristics and boundaries.
Soil Survey Division Staff. 1993. Soil survey manual. Soil Conservation Service.
U.S. Department of Agriculture Handbook 18. http: / /www.nres.usda.gov /wps /portal/
nres / detail /national /soils / ?cid =nres 142p2_054262
Soil Survey Staff. 1999. Soil taxonomy: A basic system of soil classification for
making and interpreting soil surveys. 2nd edition. Natural Resources Conservation
Service, U.S. Department of Agriculture Handbook 436. http://
www. nres. usda.gov/ wps /portal/ nres /detail /national /soils / ?cid =nres l42p2_053577
Soil Survey Staff. 2010. Keys to soil taxonomy. 11th edition. U.S. Department of
Agriculture, Natural Resources Conservation Service. http://
www.n res. usda.gov /wps/ portal /nres/ detail / national /soils / ?cid= nres142p2_053580
Tiner, R.W., Jr. 1985. Wetlands of Delaware. U.S. Fish and Wildlife Service and
Delaware Department of Natural Resources and Environmental Control, Wetlands
Section.
United States Army Corps of Engineers, Environmental Laboratory. 1987. Corps of
Engineers wetlands delineation manual. Waterways Experiment Station Technical
Report Y -87 -1.
United States Department of Agriculture, Natural Resources Conservation Service.
National forestry manual. http: / /www.nres.usda.gov /wps /portal /nres /detail /soils/
home / ?cid =nres 142p2_053374
United States Department of Agriculture, Natural Resources Conservation Service.
National range and pasture handbook. http: / /www.nres.usda.gov /wps /portal /nres/
detail / national /landuse /rangepasture/ ?cid= stelprdb 1043084
22
Custom Soil Resource Report
United States Department of Agriculture, Natural Resources Conservation Service.
National soil survey handbook, title 43041. http: / /www.nres.usda.gov /wps /portal/
nres /detail /soils /scientists / ?cid =nres 142p2_054242
United States Department of Agriculture, Natural Resources Conservation Service.
2006. Land resource regions and major land resource areas of the United States,
the Caribbean, and the Pacific Basin. U.S. Department of Agriculture Handbook
296, http: / /www.nres.usda.gov /wps/ portal /nres /detail /national /soils /?
cid =n res142p2_053624
United States Department of Agriculture, Soil Conservation Service. 1961. Land
capability classification. U.S. Department of Agriculture Handbook 210. http: //
www.nrcs.usda.gov/lnternet/FSE—DOCUMENTS/nrcsl42p2_052290.pdf
23
EXHIBIT E
CONCEPTUAL BUILDING ELEVATIONS
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TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer, AICP, Planning Manager
SUBJECT:
Final Plat (Reapproval) - Villas at Stonebridge II
DATE:
February 16, 2024
BACKGROUND:
The Community Development Department received an application for review and approval of a final
plat for Villas at Stonebridge II. The subject property is located at 13116 East 76th Street North, near the
southeast corner of the intersection of North 129th East Avenue and East 76th Street North.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
4.99 acres +/-
Current Zoning
Residential Multi - Family (RM)
Present Use
Vacant
Proposed Use
Townhomes /Multiplexes
Lots /Blocks
1 Lot /1 Block
Land Use Master Plan
Transitional
Within PUD?
Yes; OPUD 22 -02
Within Overlay District?
No
Water Provider
Rogers County Rural Water District # 3
Paybacks (assessed at platting)
Storm Siren Fee ($50.00 per acre)
ANALYSIS:
• The property was annexed and zoned Residential Multifamily (RM) under Ordinance 1198 in
October 2022. It was then placed within a Planned Unit Development (OPUD 22-02) overlay in
December 2022, with Ordinance 1201.
Section 2.4.10 of the Owasso Subdivision Regulations states that failure to record a final plat
within six (6) months of the date of the City Council approval shall void all approvals thereto,
unless a written extension is granted.
The final plat for the subject property was originally approved on March 21, 2023. The
applicant failed to record the approved final plat within six (6) month of approval and
did not seek an extension; because of this, the approval for the final plat has lapsed.
o As such, the applicant Is now requesting the final plat to be reconsidered by the
Owasso Planning Commission and Owasso City Council, so they may file the plat of the
subject property with Tulsa County, pending approval.
This is a one (1) lot, one (1) block final plat for a multifamily residential development. Said
development will be comprised of a mixture of six -plex and eight -plex townhomes.
The proposed lot as depicted on the plat meets the bulk and area requirements outlined in
both the Owasso Zoning Code for RM -zoned properties, as well as within the OPUD 22 -02
document.
Final Plat- Villas at Stonebridge II
Page 2
• The property will have one (1) access point off of East 76th Street North, which will be separated
from adjacent driveways an adequate distance in order to meet all applicable separation
requirements found within the Owasso Zoning Code.
• Perimeter and interior utility easements are provided, as required, that will allow utility
companies adequate access to serve the development.
• Right -of -way along East 76th Street North is dedicated by this plat in order to accommodate
future roadway widening.
• There is a large detention easement depicted on the plat, located along the southern
boundary of the property to handle the stormwater generated from the development.
• The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the
property. Rogers County Rural Water District #3 will provide water services to the property.
• Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements as well as any requirements applied to the subject property in
OPUD 22 -02.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Estate (RE)
Residential
Transitional
Tulsa County
South
Residential Estate (RE)
Residential
Residential
Tulsa County
East
Residential Multifamily
Multiplexes
Transitional
City of Owasso
West
Shopping
( S)
Self- Storage
Commercial
City of Owasso
mercial
PLANNING COMMISSION:
The Owasso Planning Commission voted 5 -0 to recommend approval of this item at their regular
meeting on February 12, 2024.
RECOMMENDATION:
In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4
of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat
meets all of the legal requirements for approval.
As such, staff recommends approval of the final plat for Villas at Stonebridge II.
ATTACHMENTS:
Aerial Map
Final Plat - Villas at Stonebridge 11
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OWNER
IN24 E 76th Invo mem LM
1122 NMl Pak D,wo
Nwmm, Oldo oo , 73000
Plwrr (b) 520-1521
ENGNM
Comemonc cmi Engineering, PLLC
P.O. Box 721013
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PBms (105) 032-2158
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SURVEYOR
Benchmark SugiyIng &
Lana xmLea.lne.
P.O. Box 1070
o.xxoo. oboAn. 7021
G A Na. 2215
Eq. Dal.: Jun. W. 2021
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TO: The Honorable Mayor and City Council
The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM: Jake Ketner, P.E., Civil Engineer
SUBJECT: Hale Acres Waterline Replacement Project - Phase II
DATE: February 16, 2024
BACKGROUND:
On March 21, 2023, the City Council approved Resolution 2023 -02, authorizing the submission of an
application for the 2023 -2024 Community Development Block Grant (CDBG) contract in the amount
of $159,894.62 for the Hale Acres Waterline Replacement Project. The Hale Acres subdivision was
platted in 1972, and the waterlines were built with a material that was state of the art for the time
period, but have reached the end of their service life. The Public Works Department designed a
replacement waterline to serve the eastern and western north /south streets of the neighborhood.
The base bid of the project will replace approximately 1,200 linear feet of waterline along with
fourteen water service lines. The project was bid with three additive alternates. Alternate #1 is
replacing a six -inch diameter waterline on the southern block of 112th Street North, alternate #2 is
replacing the middle block of 112th Street North, and alternate #3 is replacing the northern block
of 1 12th Street North.
SOLICITATION OF BIDS:
In January 2024, City Engineering staff completed final bid documents, and published
advertisements in accordance with state statutes on January 3 and 10, 2024. A mandatory pre -
bid meeting was held on January 31, 2024, and bids were opened on February 6, 2024, with a
total of three contractors submitting bids.
Creek Construction provided the lowest qualified base bid in the amount of $279,490.00. Included
in the base bid is a project allowance of $30,000.00 should the final project cost require any
additional scope of work, unforeseen at the time of bidding. In addition, staff is proposing
Alternate #I in the amount of $78,555.00, as part of the bid award as funding is available through
the OPWA.
Base Bid
Alternate #1
Alternate #2
Alternate #3
Engineering
$299,936.50
$123,088.25
$121,245.60
$179,762.10
Estimate
Creek
$279,490.00
$78,555.00
$76,620.00
$142,995.00
Construction
MSB
$280,460.00
$79,305.00
$74,574.00
$170,234.00
Construction
Triangle
$346,525.00
$171,695.00
$170,280.00
$227,190.00
Construction
Creek Construction provided the lowest qualified base bid in the amount of $279,490.00. Included
in the base bid is a project allowance of $30,000.00 should the final project cost require any
additional scope of work, unforeseen at the time of bidding. In addition, staff is proposing
Alternate #I in the amount of $78,555.00, as part of the bid award as funding is available through
the OPWA.
Hale Acres Water Bids
Page 2
FUNDING:
Funding in the amount of $159,894.62 is available through the Community Development Block
Grant, with the remaining balance of $198,150.38 from the OPWA Fund.
RECOMMENDATION:
Staff recommends awarding the base bid and alternate # 1 in the amount of $358,045.00 to Creek
Construction, of Skiatook, Oklahoma, and authorization to execute all necessary documents.
ATTACHMENT:
Location Map
Construction Agreement
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SECTION 00300
AGREEMENT
Hale Acres Water Line Replacement Phase H
THIS AGREEMENT is dated as of the 20th day of February , 2024
by and between
and
Owasso Public Works Authority
Creek Construction
(hereinafter called OWNER)
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
Placement of approximately 1200 LF of 6" PVC waterline along with miscellaneous fittings, re-
connections to the existing water system and replacement of approximately 14 domestic water
service lines. Project will be partially funded by a Community Development Block Grant. Project
is located along N 106`J' E Ave from 112`x' St N to 114`h St N.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred and Eighty (180)
calendar days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within Two Hundred and Ten (210) calendar days from
the date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
AGREEMENT
0323 00300 - Page 1 of 15
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is $ 358,045.00
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
0323 00300 - Page 2 of 15
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction -to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the; performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
0323 00300 - Page 3 of 15
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10
(Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
0323 00300 - Page 4 of 15
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 17, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1 , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this
the meanings indicated in the
8.2 No assil
Documents will be
sought to be bound
monies that are dui
effect of this restric
any written consent to an
any duty or' responsibility
defined in the General Conditions shall have
a party hereto of any rights under or interests in the Contract
r another party hereto without the written consent of the party
6cally, but without limitation, monies that may become due and
be assigned without such consent (except to the extent that the
limited by law) and unless specifically stated to the contrary in
nment, no assignment will release or discharge the assignor from
the Contract Documents.
8.3 OWNER - and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the. Contract Documents have been signed by OWNER and CONTRACTOR.
0323 00300 - Page 5 of 15
This Agreement will be effective on
OWNER: CONTRACTOR:
By
Kelly Lewis, Mayor
(SEAL) (SEAL)
ATTEST:
Juliann M. Stevens, City Clerk Name
Approved as to form:
Julie Lombardi, City Attorney
Address for giving notices:
Title
200 South Main St.
Owasso. OK 74055
AGREEMENT
0323 00300 - Page 6 of 15
EXHIBIT "A"
PAY ESTIMATE FORM
(TYPICAL)
0323 00300 - Page 7 of 15
APPLICATION AND CERTIFICATE FOR PAYMENT Page One of
TO: (Owner)
FROM: (Contractor)
PROJECT:
CONTRACT FOR:
Contract
Application Date:
Period To:
Distribution To: Owner
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT ''
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1. Original Contract Sum $
2. Net Change by Change Orders $
3. Contract Sum to Date (Line I & 2) $
4. Total Completed & Stored to Date $
a
Q
VA
on
a. % of Completed Work $
Column D &`E on Continuation Sheet) - FINAL
I of Stored Material $
F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
Total Earned Less Retainage
(Line 4 less Line 5 Total)
Less Previous Certificates for Payment
AGREEMENT
0323 00300 - Page 8 of 15
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
ADDITIONS
91
DEDUCTIONS
Net Change by Change Orders $
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR:
RAP
STATE OF OKLAHOMA )
) SS
COUNTY OF )
Subscribed and sworn to before me this
(SEAL)
My Commission Expires:
day of
Notary Public
0323 00300 - Page 9 of 15
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect/s /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
By: Date:
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
AGREEMENT
0323 00300 -Page 10 of 15
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont) ❑
ITEM
DESCRIPTION
SCHEDULED'
WORK COMPLETED
I WORK COMPLETED
NO.
OF WORK
VALUE
' FROM P, REV
,,,,,,.,,,,r,,,,, IOUS
THIS PERIOD
o (cont) F
G `: ;°
H I
TOTALCOMPt:ETED
R E) MATERfALS"
AND $ORE[) :
TTODATE
BALANCE
PRESENTLY;STORED
,"
(G /C)
TO FINISH RETAINAGE
(NO T,INDO
(D tE +f)
(C -G)
NOTE: At bottom of each column, run totals.
0323 00300 - Page 11 of 15
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF
The undersigned (Architect, Contractor, Supplier, Engineer or Suy
age, being first duly sworn, on oath says that this (Invoice, Claim or
Affiant further states that the (work, services or materials) as sho,
have been (completed or supplied) in accordance with the Plar
requests furnished to the Affiant. Affiant further states that (s)he
given, nor donated, or agreed to pay, give, or donate, either directly
official, officer, or employee of the State, County, or City of none:
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this
Notary Public
Commission i
My
day
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
;rvisory Official), of lawful
- ontract) is true and correct.
rn by this Invoice or Claim
Specifications, orders or
has made no payment, nor
or indirectly, to any elected
or any other thing of value
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
0323 00300 - Page 12 of 15
EXHIBIT 'B"
CITY OF OWASSO, OKLAHOMA
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY
COUNCIL MEETINGS ONLY.
The contractor or engineer shall have his/her pay request in by 5:00 p.m. on the first day of the
month unless the first falls on a Saturday, Sunday or Holiday, then it wi 11, be the next working
day. Pay requests are, therefore, due on the following dates:
February
- 02/01/24
June -
06/03/24
October' '
10/01/24
March
- 03/01/24
July -
07/01/24'
November
- 11/01/24
April
- 04/01/24
August -
08/01/24
December
12/02/24
May
- 05/01/24
September
09/03/24
January
01/02/25
Failure
pay cyc
delayed until the following
0323 00300 - Page 13 of 15
EXHIBIT "C"
CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT
The City of Owasso hereby certifies that:
Creek Construction
public contract pursuant to the law for the following purposes, to -wit:
has duly entered into a
Hale Acres Water Line Replacement Phase H
Accordingly, under the provisions of 68 O.S. §1356(1), the sale of tangible personal property or
services necessary for carrying out such public contract to the contractor or any sub - contractor to
such public contract are exempt from sales tax. Any contractor, or sub - contractor of such public
contract shall certify, in writing, on the copy of the invoice or sales ticket to be retained by the
vendor that the purchases are necessary for carrying out such public contract with the City of
Owasso.
CITY OF OWASSO, OKLAHOMA
Krystal Amberg
Contract Administrator
0323 00300 - Page 14 of 15
EXHIBIT "D"
CERTIFICATE OF APPROVAL
OF CONTRACT AND BONDS
I, the undersigned,
Julie Trout Lombardi, the duly
authorized
and acting legal
representative of
Owasso Public Works Authority
, do
hereby certify as
follows:
I have examined the construction contract between the contractor,
Creek Construction , and the above -named entity, and the surety bonds
given by the contractor in connection with the performance of said contract, and the manner of
execution of the contract and surety bonds; and I am of the opinion that each of the aforesaid
agreements has been duly executed by the proper parties thereto, acting through their fully
authorized representatives; that said representatives have full power and authority to execute said
agreements on behalf of the respective parties named therein; and that the foregoing contract and
surety bonds constitute valid and legally binding obligations upon the parties executing the same
in accordance with the terms, conditions, and provisions thereof.
Dated this day of
Julie Trout Lombardi, City Attorney
Tulsa County, Oklahoma
0323 00300 - Page 15 of 15
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson. P.E., City Engineer
SUBJECT: Travel with Care: SS4A Implementation Project - Project Financing,
Subcontracting, Construction Agreement Between the INCOG and the City of
Owasso
DATE: February 16, 2024
BACKGROUND:
In June 2022, the Indian Nations Council of Governments ( INCOG) sent letters to member entities
that the United States Secretary of Transportation announced a funding opportunity called Safe
Streets and Roads for All (SS4A). The purpose of this notice was to solicit applications for the
grant program to be awarded on a competitive basis to support planning, infrastructure,
behavioral, and operational initiatives to prevent death and serious injury on roads and streets
involving all roadway users, including pedestrians, bicyclists, public transportation, personal
conveyance, and micro - mobility users, motorists, and commercial vehicle operators.
Applications were due September 15, 2022, with INCOG leading the application efforts.
INCOG approached five (5) member communities about collectively applying for these funds.
The initial entities invited to participate were: Cities of Tulsa, Broken Arrow, Jenks, Owasso and
Tulsa County. However, other entities were added later.
Individual grants could be awarded for projects from $200,000 to $1,000,000. However,
metropolitan planning organizations, like INCOG, could collectively apply for $5,000,000-
$30,000,000. The SS4A funding is limited to 80% of the total grant, which local entities would need
to participate with a 20% match.
The award of funds was announced in early 2024. Funding was awarded to the INCOG
metropolitan planning organization as follows:
Total Funds - $21,200,000 (of the $30,000,000 max)
Local Funds Obligated - $5,300,000
Federal Funds to City of Owasso - $800,000
City of Owasso Local Match Required - $200,000
OWASSO PROJECTS:
The applications were submitted in September 2022. The City of Owasso selected several
projects to complete, which included:
• Midblock Pedestrian Crossing with HAWK Beacon* (2) $350,000
• Flashing Yellow Arrow Traffic Signal Heads* (34) $ 51,000
• Upgrade Stop - Controlled Intersections to LED* (10) $ 15,000
• Post Mounted Speed Feedback Signs* (40) $ 60,000
• Roadway Striping $524,000
*Example included in Attachments
Travel with Care: SS4A Implementation Project
Page 2
Final locations have not been determined since construction funds will not be available until
2025. In addition, the consultant will help determine the best location for each component.
Because the projects were funded as part of the metropolitan planning organization each
project phase has to be completed together. The first step is for the metropolitan planning
organization to select one (1) consultant to help with site selection /design of the new signalized
safety items. For the City of Owasso, the recommendations and design of the HAWK beacons
will require consultant involvement. The remainder of the items will be performed in- house.
Consultants will be interviewed in February 2024 and one selected. Once selected, the
consultant will enter into an agreement with the metropolitan planning organization and begin
design. Project phasing is as follows:
1) Prior to March 12, 2024 - metropolitan planning organization entities approve agreement
with INCOG
2) March 12, 2024 - INCOG approves agreement with selected metropolitan planning
organization entities
3) Prior to 7/l/2024 - Start Preliminary Design and Environmental Clearance (aka: NEPA *)
4) 7/1 /2025 -Start Final Design
5) 7/1 /2026 -Start Construction
6) 6/30/2028 - Construction Completion
* ODOT has agreed to clear the NEPA for all projects
Each entity has to be completed with each project phase before anyone can move to the next
phase. So, working together will be crucial to meeting the grant requirements.
PROJECT FINANCING, SUBCONTRACTING, CONSTRUCTION AGREEMENT:
An agreement between the City of Owasso and INCOG is submitted for City Council
consideration and action. A summary of the anticipated conditions are as follows:
Engineering Responsibilities - The City is responsible for selecting the project, sharing them with
the engineer and assuring the plans are prepared timely and the meet the Americans with
Disability Act (ADA). City will design of the striping and signage portion of the project.
Right -of Way Acquisition Responsibilities - City shall make sure all right -of -way and /or easements
are acquired using ODOT's guidelines for Right -of -Way Acquisition on Federal -Aid Projects.
Utility Relocation Responsibilities - City shall be responsible for relocating utilities to clear
construction.
Construction Responsibilities - City agrees to comply with all applicable laws and regulations
necessary to meet the Oklahoma Department of Environmental Quality (ODEQ) requirements for
stormwater pollution. The City of Owasso shall provide Construction Administration/ Inspection
Services. City shall provide maintenance on all of the equipment provided and installed by this
project.
Travel with Care: SS4A Implementation Project
Page 3
Funding Responsibilities - City agrees that the project will be financed at a not -to- exceed
amount and the estimated cost is described below:
RECOMMENDATION:
Staff recommends approval of the Travel with Care: SS4A Implementation Project Financing,
Subcontracting, Construction Agreement between the City of Owasso and INCOG; and
authorization to execute all necessary documents.
ATTACHMENTS:
SS4A Memorandum of Understanding (MOU)
September 9, 2022, Obligation Letter for the City of Owasso to INCOG
Example of Projects
INCOG SS4A
CITY LOCAL
DESCRIPTION
TOTAL ESTIMATED
COST
SHARE %
AMOUNT
SHARE %
AMOUNT
Preliminary
Engineering & NEPA
$38,095
80%
$30,476
20%
7,619
Final Design
$65,476
80%
$52,381
20%
$13,095
Construction
$896,429
88
717,143
207
$179,286
TOTAL
$1,000,000
TOTAL
$800,000
TOTAL
$200,000
RECOMMENDATION:
Staff recommends approval of the Travel with Care: SS4A Implementation Project Financing,
Subcontracting, Construction Agreement between the City of Owasso and INCOG; and
authorization to execute all necessary documents.
ATTACHMENTS:
SS4A Memorandum of Understanding (MOU)
September 9, 2022, Obligation Letter for the City of Owasso to INCOG
Example of Projects
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG)
PROJECT FINANCING, SUBCONTRACTING, CONSTRUCTION AGREEMENT
TRAVEL WITH CARE: SS4A IMPLEMENTATION PROJECT
FHWA Award No. 693JJ32440128
This Agreement, made the day and year last written below, by and between CITY of
OWASSO, hereinafter referred to as CITY, and the Indian Nations Council of
Governments, hereinafter referred to as INCOG, for the following intents and purposes
and subject to the following terms and conditions, to wit:
WITNESSETH
WHEREAS, CITY supported INCOG's request that low cost, high impact intersection
and roadway safety countermeasures are approved by USDOT through the Safe Streets
and Roads for All (SS4A) program and described as follows:
The Project (PROJECT) will advance low -cost, high- impact strategies and
countermeasures for improving intersections and roadways within the CITY (As
described in PROJECT narrative). INCOG will administer the grant and manage
funds, while the partner entity will implement projects identified in the application
and seek reimbursement from INCOG
WHEREAS, INCOG is The Metropolitan Planning Organization (MPO) for the Tulsa
urban area. As such, INCOG facilitates a cooperative effort with federal, state, and local
governments and other transportation agencies to assess the area's transportation
requirements and to develop, comprehensive, multi -modal plans and programs that
address the needs and goals of the region; and,
WHEREAS, INCOG is, by terms of agreements with the Federal Highway Administration
(FHWA), responsible for the management, design and construction of the SAFE
STREETS FOR ALL IMPLEMENTATION PROJECT, hereinafter referred to as the
PROJECT; and,
WHEREAS, CITY has been identified as the beneficiary and sub - recipient of the
federally funded PROJECT as defined under 2CFR Part 200.331; and,
WHEREAS, receipt of the benefits of this PROJECT will require that CITY assume
certain financial responsibilities as listed under 2 CFR Part 200; and,
WHEREAS, CITY is a municipal corporation created and existing under the constitution
and laws of the State of Oklahoma; and
WHEREAS, the laws and constitution of the State of Oklahoma impose financial
restrictions on CITY and its ability to ensure financial obligations; and,
WHEREAS, the Parties hereto recognize those financial limitations and agree that the
financial obligations assumed by CITY, by the terms of this Agreement, are enforceable
only to the extent as may be allowed by law or as may be determined by a court of
competent jurisdiction; and,
WHEREAS, it is understood that, by virtue of the Article 10, Section;, 26 of the Oklahoma
Constitution, the payment of CITY funds in the future will be limited to appropriations and
available funds in the then current CITY fiscal year.
NOW, THEREFORE: INCOG and CITY, in consideration of the mutual covenants and
stipulations as set forth herein, do mutually promise an&agree as follows
SECTION 1: PROJECT AGREEMENT
1.1 When applicable, INCOG will recommend
1.2 CITY agrees to comply with Title V
42 U.S.C. § 2000d et seq., and all requ
Code of Federal Regulations, Part 21 -
of the Department of Transportation.- e
the PROJECT by the FHWA.
ill Rights Act of 1964, 78 Stat. § 252,
iposed by or pursuant to Title 49,
nination in federally assisted programs
of Title VI of the Civil Rights Act 1964 ".
1.3 INCOG and CITY mutually,, recognize 'that each party is a governmental entity
subject to the provisions of the Governmental Tort Claims Act (51 O.S. § 151 et seq.).
INCOG and CITY hereby mutually agree that each is and may be held severally liable for
any and all claims, demands,, and suits in law or equity, of any nature whatsoever,
paying for damages or otherwise, ,arising from any negligent act or omission of any of
their respective employees, agents or contractors which may occur during the
prosecution';.or performance of this Agreement to the extent provided in the
Governmental Tort Claims` Act. Each party agrees to severally bear all costs of
investigation and defense of claims arising under the Governmental Tort Claims Act and
any judgments which, may be rendered in such cause to the limits provided by law.
Nothing in this section shall be interpreted or construed to waive any legal defense which
may be available to a party or any exemption, limitation or exception which may be
provided by the Governmental Tort Claims Act.
1.4 CITY understands that should it fail to fulfill its responsibilities under this Agreement,
such a failure may disqualify CITY from future Federal -aid funding participation on any
proposed PROJECT. Federal -aid funds may be withheld until such a time as any
2
deficiencies identified have been resolved satisfactorily to INCOG or the improvements
to be constructed under this Agreement are brought to a satisfactory condition of
maintenance.
SECTION 2: ENGINEERING RESPONSIBILITIES
2.1 INCOG shall select a professional engineering firm and manage the contract with
that firm to provide professional engineering services for the development of the Plans,
Specifications and Estimates (PS &E) for this PROJECT. Design engineering for this
PROJECT will be performed under the supervision of CITY. CITY warrants to INCOG
that they will review the plans and will certify that the plans are acceptable to CITY and
are in full compliance with current standards and specifications.
2.2 CITY shall process and defend at its own expense, all claims, demands, or suits
brought against CITY arising from CITY's execution, performance, or failure to perform
any of the provisions of this agreement. No party to this agreement shall be liable for the
acts or omissions of the other party or for the failure to inspect or supervise the
performance of the other party. Each party shall be responsible for the acts of its own
employees. Notwithstanding anything herein to the contrary, neither INCOG nor CITY
waive any rights or privileges in its favor under the laws of Oklahoma and the
Governmental Tort Claims Act.
2.3 When any alleged act, omission, negligence, or misconduct may be subject to the
limitations, exemptions, or defenses which may be raised under the Governmental Tort
Claims Act, 51 O.S. Sec 151, et seq., all such limitations, exemptions, and defenses
shall be available to and may be asserted by CITY. No liability shall attach to INCOG or
Federal Government except as expressly provided herein.
2.4 CITY agrees to the location of the subject PROJECT and agrees to adopt the final
plans for said PROJECT as the official plans of CITY for the streets, boulevards, multi-
use trails, and /or other improvements contained therein; and further, CITY affirmatively
states that `iit'has or shall fully and completely examine the plans and shall hereby
warrant to INCOG, CITY's complete satisfaction with these plans and the fitness of the
plans to construct aforesaid PROJECT.
2.5 CITY certifies that the PROJECT design plans shall comply, and the PROJECT
when completed will comply, with the requirements of the Americans with Disabilities Act
(ADA) of 1990 (42 U.S.C. §§ 12101 — 12213), 49 CFR Parts 27, 37 and 38 and 28 CFR
parts 35 and 36. CITY shall be exclusively responsible for integrated ADA compliance
planning for all CITY streets, sidewalks, multi -use trails and other facilities provided for
public administration, use and accommodation, which is required of recipients and sub -
recipients by 49 CFR § 27.11.
3
2.6 To the extent permitted by law, all data prepared under this Agreement shall be
made available to INCOG and the Federal Government as described in 2 CFR §200.334,
Record Retention and Access, without restriction or limitation on their further use, with
exception of any documents or information that would be considered attorney /client
privileged by CITY.
2.7 Oklahoma Department of Transportation (ODOT) will conduct the environmental
studies and prepare the National Environmental Protection Act (NEPA) documents as
required for federally funded PROJECTs.
2.8 ODOT will forward the environmental documents to FHWA for approval. CITY and
INCOG will provide documents to ODOT as required to prepare NEPA.
SECTION 3: LAND ACQUISITION AND UTILITY RELOCATION
3.1 CITY warrants to INCOG that, they have or will acquire all land, property, or rights -
of -way needed for complete implementation of said PROJECT, free and clear of all
obstructions and encumbrances and in full accordance with ODOT's guidelines for Right -
of -Way Acquisition on Federal -Aid PROJECTs, the Uniform Relocation Act, the National
Environmental Protection Act and all other applicable local, state and federal regulations.
3.2 CITY shall be responsible for ensuring all proper tax documentation is filed and
issued to recipients of funds paid on behalf of CITY for Right -of -Way acquisition for this
PROJECT.
3.3 CITY warrants to INCOG that it is knowledgeable of and will comply with the
provisions of 42- U.S.C.A., Section 4601 -4655 and 23 U.S.C.A., Section 323 (as
amended) and 49 C.F.R. Part 24' in the acquisition of all right -of -way and the relocation
of any displacees.
3.4 CITY shall remove, at its own expense, or cause the removal of, all encroachments
on existing streets as shown on said plans, including all buildings, porches, fences,
gasoline pumps, islands, and tanks, and any other such private installations and shall
further remove or remediate any existing environmental contamination of soil and water
from any source, known or unknown.
3.5 If the acquisition of right -of -way for this PROJECT causes the displacement of any
person, business or non - profit organization, CITY warrants it will provide and be
responsible for the Relocation Assistance Program and all costs associated with the
Relocation Assistance Program. ODOT maintains a list of service providers who have
4
been prequalified to administer the Relocation Assistance Program. CITY agrees to
employ a service provider from the prequalified list provided by ODOT.
3.6 CITY warrants that any procurement, using federal funds, of property, goods or
professional and personal services required for this PROJECT will be acquired by CITY
in compliance with the federal procurement Regulations at 40 USC 1101 -1104 (Brooks
Act) and the Regulations for Administration of Engineering and Design Related Service
Contracts at 23 C.F.R. Part 172, as well as provisions of State purchasing laws
applicable to CITY.
3.7 CITY will certify to INCOG prior to establishing a letting date that all existing utility
facilities (if any) have been properly adjusted in full accordance with ODOT's Right -of-
Way and Utilities Division policies and procedures to accommodate the construction of
said PROJECT; and will be solely responsible for payment of any and all contractor
expenses, claims, suits and /or judgments directly resultant from any actual utility
relocation delays.
3.8 CITY agrees to;
- Transmit copies of the instruments, including all deeds and easements, to
INCOG prior to the advertisement' of bids for construction.
- Comply with the provisions of 42 U.S C.A. § 4601 -4655 and 23 U.S.C.A. § 323
(as amended) and, further comply with 49 C.F.R. Part 24 in the acquisition of all
necessary right -of -way and relocation of all displacees.
E
SECTION 4: FUNDING SUMMARY
4.1 INCOG and CITY agree that the PROJECT will be financed at a not -to- exceed,
INCOG RAISE estimated cost as described below:
Fundinq Table
4.2 Furthermore, INCOG and CITY agree that actual FHWA SAFE STREETS FOR ALL
and INCOG EARMARKED costs incurred by PROJECT phases FHWA Award No.
693JJ32440128 may exceed initial estimates. Costs between these PROJECT phases
will be administratively adjusted based on actual cost of each phase, within the total cost
of this Agreement, without formal supplemental Agreement, in so far as the total
PROJECT agreement is not exceeded.
4.3 City will provide $7,619 to INCOG before March 31, 2024 for its share of Phase 1:
Preliminary Engineering Services. Contingent upon City Council approval of the Federal
Fiscal Year 2024 -2025 budget, the City will provide $13,095 to INCOG before January
31, 2025 for its share of Phase 2: Final Design. INCOG will return any unused funds to
City within 180 days after completion of Phase 2: Final Design.
4.4 INCOG will reimburse CITY for 80% of actual construction expenses incurred and
already paid by CITY as detailed on PROJECT invoices for construction, subject to total
reimbursement not -to- exceed $800,000 as shown in funding table. INCOG agrees to
make arrangements for payment of any CITY invoices within 60 days subject to receipt
of funds by INCOG from FHWA.
SECTION 5: CONSTRUCTION RESPONSIBILITIES
5.1 CITY agrees to comply with all applicable laws and regulations necessary to meet
the Oklahoma Department of Environmental Quality (ODEQ) requirements for pollution
6
INCOG SS4A
CITY LOCAL
TOTAL
ESTIMATED
SHARE
SHARE
DESCRIPTION
COST
%
AMOUNT
%
AMOUNT
Preliminary
Engineering
& NEPA
$38,095
80%
$30,476
20 0
$7,619
Final Design
$65,476
80%
$52,381
20%
$13,095
Construction
$896,429
80%
$717,143
20%
$179,286
TOTAL
$1,000,000
TOTAL
$800,000
TOTAL
$200,000
4.2 Furthermore, INCOG and CITY agree that actual FHWA SAFE STREETS FOR ALL
and INCOG EARMARKED costs incurred by PROJECT phases FHWA Award No.
693JJ32440128 may exceed initial estimates. Costs between these PROJECT phases
will be administratively adjusted based on actual cost of each phase, within the total cost
of this Agreement, without formal supplemental Agreement, in so far as the total
PROJECT agreement is not exceeded.
4.3 City will provide $7,619 to INCOG before March 31, 2024 for its share of Phase 1:
Preliminary Engineering Services. Contingent upon City Council approval of the Federal
Fiscal Year 2024 -2025 budget, the City will provide $13,095 to INCOG before January
31, 2025 for its share of Phase 2: Final Design. INCOG will return any unused funds to
City within 180 days after completion of Phase 2: Final Design.
4.4 INCOG will reimburse CITY for 80% of actual construction expenses incurred and
already paid by CITY as detailed on PROJECT invoices for construction, subject to total
reimbursement not -to- exceed $800,000 as shown in funding table. INCOG agrees to
make arrangements for payment of any CITY invoices within 60 days subject to receipt
of funds by INCOG from FHWA.
SECTION 5: CONSTRUCTION RESPONSIBILITIES
5.1 CITY agrees to comply with all applicable laws and regulations necessary to meet
the Oklahoma Department of Environmental Quality (ODEQ) requirements for pollution
6
prevention including discharges from storm water runoff during the planning and design
of this PROJECT. Further, CITY agrees and stipulates as stated in the ODEQ's General
Permit OKR10, dated September 13, 2017 or latest revision, to secure a storm water
permit with the ODEQ for utility relocations, when required. It is also agreed that the
storm water management plan for the PROJECT previously described in the document
includes PROJECT plans and specifications, required schedules for accomplishing the
temporary and permanent erosion control work, the site - specific storm water pollution
prevention plan and the appropriate location map contained in the utility relocation plans,
if applicable.
5.2 CITY's responsibility for environmental cleanup will be a continuing responsibility to
remediate any and all known and unknown environmental damage throughout the
duration of this agreement with INCOG in compliance with State and federal regulations.
5.3 The roadway and trail improvements and all devices specified herein shall not be
altered, removed, or cease to be operative without mutual written consent of INCOG and
CITY.
5.4 Upon approval of this agreement and the plans, specifications, and estimates by
CITY, INCOG, and the FHWA, CITY will advertise and let the construction contract for
this PROJECT in the usual and customary legal manner. It is agreed that the PROJECTS
herein contemplated are proposed to be financed as previously described, and that this
Agreement, all plans, specifications, estimate of costs, acceptance of work, payments,
and procedure in general hereunder are subject in all things at all times to all local, state
and federal laws, regulations, orders, approvals as may be applicable hereto.
5.5 CITY shall provide a copy of the executed construction contract to INCOG, upon
receipt of a written request.
5.6 CITY will notify INCOG of pre -bid dates, bid opening dates, and award dates in
writing upon receipt of a written request.
5.7 CITY agrees that prior to advertising of the PROJECT for bids (as to that part of the
PROJECT lying within the present corporate limits) it will:
- Grant to INCOG and FHWA, and its contractors, the right -of -entry to all existing
streets, alleys, and CITY owned property when required, and other rights -of -way
shown on said plans.
- Remove at its own expense, or cause the removal of, all encroachments on
existing streets, easements, and right -of -way as shown on said plans, including all
7
signs, buildings, porches, awnings, porticos, fences, gasoline pumps and islands,
and any other such private installations.
Prohibit parking on that portion of the PROJECT within the corporate limits of
CITY, except as may be indicated in the plans or hereafter approved by
agreement with INCOG. CITY further agrees not to install, or permit to be
installed, any signs, signals or markings not in conformance with the standards
approved by the Federal Highway Administration and Manual on Uniform Traffic
Control Devices (MUTCD).
- Maintain all right -of -way acquired for the construction of this PROJECT, as shown
on said plans, in a manner consistent with applicable statutes, codes, ordinances
and regulations of CITY and the State of Oklahoma.
5.8 CITY further agrees and warrants to INCOG that, subsequent to the construction of
said PROJECT, CITY will:
1) Erect, maintain and operate traffic control devices, including signals, signs and
pavement markings only in accordance with 47 O.S. 2011 §§ 15 -104- 15 -106, and
subject to agreement of INCOG
a) In the event that any traffic signal installed for the PROJECT is no longer
needed for the purposes designated herein, then the traffic signal installed
hereunder shall not be moved by CITY to any other point other than that which
is approved by INCOG prior to such removal.
b) In the event there is no mutually agreed location for the reinstallation, CITY will
assume complete 'ownership of the equipment following removal, if the
installation is ten (10) years old or older. If the installation is less than ten (10)
years old and:
1) In the event CITY desires total ownership of the equipment, CITY shall
reimburse INCOG the original federal funding percentage share for the
original equipment cost only, amortized for a ten (10) year service life,
interest ignored, and assuming straight line depreciation.
2) In the event CITY does not desire total ownership of the equipment,
CITY shall sell the equipment at public auction to the highest bidder.
CITY shall reimburse INCOG the original federal funding percentage
share of the proceeds of such sale.
2) Regulate and control traffic on said PROJECT, including but not limited to, the
speed of vehicles, parking, stopping and turns only in accordance with 47 O.S.
2011 §§ 15 -104- 15 -106.
3) Maintain all drainage systems and facilities constructed, installed, modified or
repaired in conjunction with this PROJECT or as may be otherwise necessary to
ensure proper drainage for road surfaces constructed under the terms of this
agreement.
4) Maintain all curbs and driveways abutting road surfaces constructed under the
terms of this Agreement and all sidewalks adjacent thereto.
5) Maintain all right -of -way areas adjacent to road surfaces, including erosion control
and periodic mowing of vegetation, in a manner consistent with applicable codes,
ordinances and regulations.
5.9 CITY will appoint competent supervision and inspection of the construction work
performed by the construction contractor and will provide such engineering, inspection
and testing services as may be required to ensure that the construction of the PROJECT
is accomplished in accordance with the approved Plans, Specifications and Estimates.
CITY with INCOG's approval reserves the right to make such changes in said plans as is
necessary for the proper construction of said PROJECT.
1) CITY agrees to provide such competent supervision as CITY deems necessary
during times that the work is in progress to ensure the completion of the PROJECT
to CITY's satisfaction and CITY's representatives and INCOG's representatives will
cooperate fully to the end of obtaining work strictly in accordance with the plans and
specifications.
2) CITY will make ample provisions annually for the proper maintenance of said
PROJECT, including the provision of competent personnel and adequate equipment,
specifically, to provide all required maintenance of the PROJECT during the critical
period immediately following construction and to keep the facility in good and safe
condition for the benefit of the traveling public.
3) CITY warrants to INCOG that it will periodically review the adequacy of the aforesaid
PROJECT to ensure the safety of the traveling public and should CITY determine
that further modifications or improvements be required, CITY shall take such actions
as are necessary to make such modifications or improvements. When operation
modifications are required which in the opinion of CITY exceed the capability of
CITY's staff, CITY agrees to retain, at the sole expense of CITY, competent
9
personnel for the purpose of bringing the improvement up to the proper standard of
operation.
4) CITY warrants and agrees that upon completion of the aforesaid PROJECT, CITY
assumes any and all financial obligations for the operation, use, and maintenance of
the aforesaid PROJECT.
SECTION 6: NON - DISCRIMINATION CLAUSE
1. During the performance of this agreement, CITY, for itself, its assignees and
successors in interest, agrees as follows:
1) Compliance with Regulations:
CITY shall comply with the regulations
assisted programs of FHWA Title 49, (
they may be amended from time t
Regulations), which are herein incorpor
agreement.
discrimination in federally -
il Regulations', Part 21, as
after referred to as the
ce and made a part of this
2) Nondiscrimination:
CITY, with regard to the work performed, by it- during the agreement, shall not
discriminate on the grounds of race, color, sex, age, national origin,
disability /handicap, orincome status, fn the selection and retention of contractors
or subcontractors; including,procurements of materials and leases of equipment.
CITY shall not participate either directly or indirectly, in the discrimination
prohibited by Section 21:5 of •the Regulations, including employment practices
when the contract cover 's a program set forth in appendix B of the Regulations.
3)
In dlll solicitations, either by competitive bidding or negotiation, made by CITY for
work`6, be performed under a contract or subcontract, including procurements of
materials' ;or lease's of equipment, each potential contractor or subcontractor or
supplier shall; be `notified by CITY of CITY's obligations under this agreement and
the Regulations relative to nondiscrimination on the grounds of race, color, sex,
age, national origin, disability /handicap, or income status.
4) Information and Reports:
CITY shall provide all information and reports required by the Regulations, or
directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information and its facilities as may be determined by
10
INCOG or the FHWA to be pertinent to ascertain compliance with such
Regulations or directives. Where any information required of a CITY is in the
exclusive possession of another who fails or refuses to furnish this information,
CITY shall so certify to INCOG, or the FHWA, as appropriate, and shall set forth
what efforts it has made to obtain the information.
5) Sanctions for Noncompliance:
In the event of CITY's noncompliance with the nondiscrimination provisions of this
agreement, INCOG shall impose such contract sanctions as it or the FHWA may
determine to be appropriate, including but not limited to:
a. Withholding of payments to CITY under the agreement until the
CITY complies and /or
b. Cancellation, termination, or suspension of the
in part.
6) Incorporation of Provisions:
CITY shall include the provisior
contract or subcontract, includir
equipment, unless exempt by t
thereto. CITY shall take such acti
procurement as INCOG or the Fl
provisions, including sanctions for
SECTION 7:
or
sub paragraphs 1) through 5) in every
icurements of materials and leases of
�guiations or directives issued pursuant
respect to any contract or subcontract or
nay direct as a means of enforcing such
mpliance.
7.1 This Agreement maybe terminated by any of the following conditions:
a) By mutual agreement and consent, in writing of both parties.
b) By INCOG by written notice to CITY as a consequence of failure by CITY to
perform the services set forth herein in a satisfactory manner.
c) By either party, upon the failure of the other party to fulfill its obligations as set forth
herein.
d) By INCOG should FHWA notify INCOG that federal aid funds cease to be available
for PROJECT.
11
e) By satisfactory completion of all services and obligations described herein.
7.2The termination of this Agreement shall extinguish all rights, duties, obligations and
liabilities of INCOG and CITY under this agreement. If the potential termination of
this Agreement is due to the failure of either INCOG or CITY to fulfill their obligation
as set forth herein, the non - breaching party will notify the party alleged to be in
breach that possible breach of agreement has occurred. The party alleged to be in
breach should make a good faith effort to remedy that breach as outlined by non -
breaching party within a period mutually agreed by each party.
SECTION 8: GOVERNING LAW AND VENUE
8.1 Any claims, disputes or litigation relat
interpretation, performance, or enforcement
by the laws of the State of Oklahoma ai
policies and procedures of INCOG's Board
claim, dispute or litigation, mediation or a
Oklahoma.
SECTION 9: DISPUTE
9.1 The parties hereto
the laws of the Si
good faith in direc
efforts are unsue
dispute prior to the
Tulsa Metropolitan
the parties: If med
the terms of thisa
partV shall bear an
SECTION
ng to ` the solicitation, execution,
of this Agreement shall be governed
d' the applicable rules, > regulations,
of Directors. Venue for any action,
.bitration shall be in Tulsa County,
tered into this agreement in the State of Oklahoma and
)klahoma shall apply. The parties agree to bargain in
ition to achieve resolutions of any dispute and, if such
to retain a neutral mediation service to mediate the
any court action. Mediation shall be conducted in the
d the costs of such mediation shall be borne equally by
not successful, venue for any action brought to enforce
It shall be in Tulsa County, State of Oklahoma. Each
id attorney fees incurred by the party in such litigation.
ANDINGS
10.1 This agreement incorporates and reduces to writing all prior understandings,
promises, agreements, commitments, covenants or conditions and constitutes the
full and complete understanding and contractual relationship of the parties.
SECTION 11: AMENDMENTS OR MODIFICATIONS OF AGREEMENT
11.1 No changes, revisions, amendments or alterations in the manner, scope of type of
work or compensation to be paid by INCOG shall be effective unless reduced to
12
writing and executed by the parties with the same formalities as are observed in the
execution of this Agreement.
SECTION 12: RECORDS
12.1 CITY is to maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred and to make such materials available at its
respective offices at all reasonable times, during the agreement period and for three
(3) years from the date of final payment under the agreement for inspection by
INCOG and its Auditor and Inspector, and copies thereof shall be furnished to
INCOG, if requested.
SECTION 13: HEADINGS
13.1 Article headings used in this Agreement
only and shall not be deemed a part of this
SECTION 14: BINDING EFFECT;
14.1 This Agreement shall be bindin
CITY and shall be binding upon
limitations of Oklahoma law:
M W #1611115 f
reference
purpose.
o the benefit of INCOG and
and assigns subject to the
15.1 If any provision, clause or paragraph of this Agreement or any document
incorporated by reference shall be determined invalid by a court of competent
jurisdiction, such °determination shall not affect the other provisions, clauses or
paragraphs of this Agreement which are not affected by the determination. The
provisions, clauses or paragraphs of this Agreement and any documents
Incorporated by reference are declared severable.
SECTION 16: 1 . EFFECTIVE DATE
16.1 This Agreement shall become effective on the date of execution by INCOG and
CITY.
13
14
IN WITNESS WHEREOF, the Executive Director of INCOG, pursuant to authority
vested in him by the INCOG Board of Directors, has hereunto subscribed his name
as Executive Director of INCOG and CITY has executed same pursuant to authority
prescribed by law for CITY.
CITY, on this day of 20,
and INCOG on the day of , 20
APPROVED AS TO FORM
AND LEGALITY
0
CITY OF OWASSO
By:
Julie Lombardi, City Attorney I Kelly
Attest:
in
LN
Juliann M. Stevens, City Clerk
15
—CITY OF OWASSO
?GOVERNMENTS
�COD
REAL poapla • REAL tnnrxm,• PEAL Gmmunity
...removi.�g
obstecics
s-tandi;,g
in t:72 inlay
o; People
celebrating
tY'l of r lives.
September 9, 2022
Honorable Pete Buttigieg
Secretary of Transportation
U.S. Department of Transportation
1200 New Jersey Ave., SE
Washington, DC 20590
RE: Safe Streets and Roads for All (SS4A) Grant application — Indian Nation Council of
Government ( INCOG) "Travel With Care" Safety Project
Dear Secretary Buttigieg,
In 2015, the Owasso City Council voted unanimously to approve the establishment of a Complete
Streets policy. In fact, we are one among the first few jurisdictions within the Tulsa TMA that has
adopted a Complete Streets policy. It was and still is important to the City of Owasso to ensure
that everyone, no matter their mode of transportation, be able to arrive back home to their
families safely.
Our new standard for capital improvement projects is to create an 8' side -path on one side of the
street, a 5' sidewalk on the other, and bike lanes. Our speed limits on our arterial roads are signed
at 35 mph, citywide. This shows that Owasso is committed to making our streets safer for our
residents, not just passing a policy. Despite these improvements to our transportation system,
there are still crashes and fatalities for both vulnerable road users and people in automobiles. Even
one loss of life on our public streets is unacceptable. This is why we are fully committed to
implementing our common vision, the INCOG's newly adopted Local Road Safety Plan.
The City of Owasso will commit to a local match of $200,000 to the SS4A grant to implement the
safety plan in our jurisdiction. FHWA countermeasures we intend to employ are LED lit stop signs,
improved striping and signage, updated continental crosswalks, and accessible pedestrian signals
to help people with disabilities to navigate safely across our streets.
Please accept this letter of support and financial commitment from the City of Owasso, contingent
upon City Council approval. As City Manager, I look forward to collaborating with INCOG and our
regional neighbors to implement the Travel With Care Safety Project.
Regar
W rren Lehr
City Manager
200 S Main St i 918- 376 -1500
PO Box 180 City of Owasso FAX 918 -376 -1599
Owasso, OK 74055 A City Of Character www.cifyofowasso.com
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CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 02/10/24
Department Payroll Expenses Total Expenses
105 Municipal Court
6,614.70
10,429.44
110 Managerial
37,644.06
51,040.36
120 Finance
19,118.53
30,243.73
130 Human Resources
12,612.09
19,464.84
160 Community Development
23,219.30
34,716.42
170 Engineering
22,895.35
35,645.64
175 Information Systems
23,514.03
34,579.47
181 Building Maintenance
13,580.57
20,246.05
190 Cemetery
1,416.80
3,050.03
201 Police Overtime -Grant
2,088.57
2,116.40
215 Central Dispatch
3,722.38
5,976.92
221 Animal Control
5,823.30
8,289.75
280 Emergency Preparedness
2,772.70
3,859.92
370 Stormwater /ROW Maint.
7,644.38
12,213.31
515 Park Maintenance
11,587.13
18,121.30
520 Culture /Recreation
8,949.03
14,801.84
550 Community- Senior Center
13,196.51
16,289.54
580 Historical Museum
894.40
998.59
720 Strong Neighborhood
442.15
544.86
General Fund Total
217,735.98
322,628,41
185 Vehicle Maintenance Fund Total 13 151.21 21,841.50
255 Ambulance Fund Total 699.31 780.78
215 E911 Communication 29,310.69 44,492.11
250 Fire Fund 37 Total 246,102.24 374,433.29
201 Police Fund 38 Total 238 141.61 355,330.30
300 Streets Fund 39 Total 23,664.16 42,447.25
370 Stormwater Fund 27 Total 6,940.23 11,619.47
150 Worker's Compensation Total 3,305.15 3,920.96
720 Strong Neighborhoods Total 4,806.67 6,864.51
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 02/14
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
106,490.97
3,811.73
59,419.66
69,231.29
238,953.65
9,364.44
2,205.00
3,420.04
14,989.48
3,461.48
85.10
1,476.94
5,023.52
258,966.65
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2023.2024
Budgetary Basis
Statement of Revenues & Expenditures
As of January 31, 2024
Q: \Finance (120)Wccounting \Reports \Current FY\GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$
4,203,120
$
27,079,988
$
45,536,655
59.47%
Licenses & permits
21,737
204,340
288,788
70.76%
Intergovernmental
87,527
647,782
1,279,988
50.61%
Charges for services
78,830
473,020
773,427
61.16%
Fines & forfeits
36,239
216,232
274,896
78.66%
Other
278
326,683
146,627
222.80%
Interest
44,325
288,547
207,963
138.7570
TOTAL REVENUES
$
4,472,057
$
29,236,592
$
48,508,343
60.27%
EXPENDITURES:
Personal services
$
(2,055,940)
$
(15,260,525)
$
(28,021,803)
54.467
Materials & supplies
(199,606)
(945,948)
(2,121,670)
44.59%
Other services
(212,483)
(2,277,073)
(4,538,845)
50.1717
Capital outlay
(1,008,978)
(2,776,136)
(10,967,878)
25.31%
TOTAL EXPENDITURES
$
(3,477,006)
$
(21,259,682)
$
(45,650,196)
46.57%
REVENUES OVER EXPENDITURES
$
995,051
$
7,976,910
$
2,858,148
TRANSFERS IN (OUT):
Transfers in
$
2,108,674
$
13,736,900
$
23,251,366
59.08%
Transfers out
(3,297,784)
(21,588,635)
(36,671,642)
58.87%
TOTAL TRANSFERS
$
(1,189,110)
$
(7,851,735)
$
(13,420,276)
58.51%
NET INCOME (LOSS)
$
(194,059)
$
125,176
$
(10,562,128)
ENCUMBRANCES OUTSTANDING
$
(4,550,157)
FUND BALANCE (Budgetary Basis)
Beginning Balance
25,724,503
18,136,196
Ending Balance
$
21,299,522
$
7,574,068
Q: \Finance (120)Wccounting \Reports \Current FY\GF Financials