HomeMy WebLinkAbout2024.03.12_Worksession AgendaThis meeting Is a worksession for Council /Trustee discussion only.
There is no opportunity for public comments at worksession.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, March 12, 2024 - 6:00 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order - Mayor /Chair Kelly Lewis MAR 0 8 2024
2. Roll Call City Clerk's Office
3. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report
Chelsea Levo -Feary
4. Discussion relating to the agreement for economic development services between the Owasso
Chamber of Commerce and the City of Owasso
Chris Garrett
5. Discussion relating to bids received for the construction of the Morrow Gravity Sanitary Sewer Extension
Dwayne Henderson
6. Discussion relating to the funding of the Morrow Gravity Sanitary Sewer Extension
Carly Novozinsky
7. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan
Carly Novozinsky
8. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky
9. Discussion relating to the 2024 Community Development Block Grant (CDBG) Program funding, a review
of comments received during the public meeting, and a proposed project
Alexa Beemer
10. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy
Julie Lombardi
11. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair
Mayor Lewis
12. City /Authority Manager report
13. City Councilor /Trustee comments and inquiries
14. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 12:00 n Friday, March 8, 2024.
J liann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @cifvofowosso.com
TO: The Honorable Chair and Trustees
Owasso Public Works Department (OPWA)
FROM: H. Dwayne Henderson, P.E., City Engineer
SUBJECT: Bid Review - Morrow Gravity Sanitary Sewer Extension
DATE: March 8, 2024
BACKGROUND:
• March 2023, Thiessen North Investment Group, LLC hired Kellogg Engineering to perform a
study of the basin and design of the gravity sanitary sewer line to accommodate the future
estimated sanitary sewer flow within the basin. The project was named Morrow Gravity
Sanitary Sewer Extension
• November 2023, City Council adopted Ordinance 1217, establishing the 2023 Morrow
Gravity Sanitary Sewer Extension Assessment Area for funding assistance for the future
capacity of properties
• December 2023, prepared and permitted plans were submitted to the City of Owasso for
public bidding of the sewer line project
• December 2023, staff received easement documents for 2 needed parcels
• February 2024, staff advertised the project for bids in accordance with state statutes and
conducted a pre -bid conference to present the project to contractors and answer any
questions
• The bid opening occurred March 7, 2024 and the bids are being reviewed
SCOPE OF WORK:
The project consists of the following:
• Construction of a new sewer line east of the Morrow Lift Station north of East I I 61 Street
North and extends eastward toward US Hwy 169;
• Sewer line will be bored and cased under US Hwy 169 as approved by the Oklahoma
Department of Transportation;
• Project will parallel the east side of US Hwy 169, across to the west side of the Casement
property and extend southward toward the Saint Francis facility and east service road;
• Sewer will turn eastward and extend to the Thiessen North property and continue toward
North 145th East Ave (See location map).
FUNDING:
Funding for the project is available in the OPWA Fund.
PROPOSED ACTION:
Staff intends to present this item for discussion at the March 12, 2024, Council Worksession meeting.
ATTACHMENT:
Location Map
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t 13SV0� I"'0i�pr
Morrow Sewer Line Extension
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w +
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ow Sewer
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3
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o9il e�il -ion
I
E- 1'16TFI ST 'N
-- 092 At1- 1:1.z. .
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1" = 700 ft
=cation Map
03/01/2024
sQ
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dlb • R�6LL C.R.n.Np
This map may represents a visual display of related geographic information. Data provided here on is no; guaramee of actual field conditions. To be sure of complete accuracy, please comactthe
responsible staff for most up-to-date information.
TO:
The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM:
Carly Novozinsky, Finance Director
SUBJECT:
Supplemental Appropriation - Morrow Gravity Sanitary Sewer Extension
DATE:
March 8, 2024
BACKGROUND:
In order to accommodate the sanitary sewer needs for future residential and commercial
development from East 116th Street North to East 126th Street North and approximately North
135th East Avenue to North 145th East Avenue, 4,400 linear feet of gravity sanitary sewer line
needs to be installed.
Funding for this project is available in the Owasso Public Works Authority fund balance, however,
a budget amendment is needed before a construction bid can be awarded.
On November 7, 2023, City Council approved Ordinance 1217 establishing the 2023 Morrow
Gravity Sanitary Sewer Extension Assessment Area. Once the construction phase of this project is
completed, a per acre fee will be assessed upon all developments within the 2023 Morrow
Gravity Sanitary Sewer Extension Assessment Area. As the area is developed, and the
assessment fees are collected, the OPWA fund balance will be reimbursed for the up -front cost
of construction.
This item has been placed on the March 12, 2024, Worksession agenda for discussion.
sd
REAL People • REAL Character • REAL Community
Owasso Public Works Authority
Utility Rate Annual Report
December 31, 2023
Table of Contents
Introduction.........................................................................................................
..............................3
Whereare We Now?
................................................................................................... ..............................4
Major Considerations in Making Utility Rate Recommendations .................................... ..............................5
Statement of Revenues, Expenses, and Changes in Net Position — OPWA .................. ..............................6
OPWA Utility System Debt Service Payments ........................................................... ..............................7
WaterSystem ......................................................................................................
..............................8
Average Water Customers per Year ....................................................................... ..............................8
WaterConsumption .............................................................................................
..............................9
WaterBilling Rates ................................................................................................
.............................10
Water Revenue by Customer Type ....................................................................... ..............................1
1
SewerSystem ......................................................................................................
.............................12
SewerRates
........................................................................................................ .............................12
HistoricalUtility Rates ........................................................................................... .............................13
Comparative Residential Utility Rates ....................................................................
.............................14
Five -Year Utility Rates ............................................................................................
.............................15
2
Introduction
The City of Owasso provides water, sewer, refuse, recycling, and stormwater management services to residents. The
Stormwater Fund and the Owasso Public Works Authority (OPWA) began operating at a loss in fiscal year 2014, necessitating
the implementation of a 5 -year utility rate plan in 2016 (extended by City Council in 2021) to restore fund balances and
address the following:
• Depletion of the OPWA and Stormwater Fund balances
• Rising operational costs
• Funding for necessary capital infrastructure, including an upgrade of the wastewater treatment plant.
The revenue increases in this plan were computed based on both assumptions regarding annual increased costs of labor and
materials, and annual increased cost of water purchased from the Tulsa Metropolitan Utility Authority (TMUA). The rate
structure was designed to enable the City to develop a long -term capital plan and enable commercial and residential
customers to budget for the upcoming changes.
In order to maintain a healthy fund balance that is capable of sustaining operations and providing uninterrupted service to
customers, the City reviews the differences in actual costs versus projected costs each year, while also monitoring capital
needs.
3
Where are we now?
1. Water purchase costs from the Tulsa Metropolitan Utility Authority (TMUA):
• Prior to fiscal year 2016, the rate charged to the City by TMUA had increased by 58% over the previous 9 years.
• Since the implementation of the 5 -year rate plan in fiscal year 2016, the rate has increased 1.7 %.
2. The following major capital improvements funded to date:
• Wastewater Treatment Plant Expansion - $24.3 million
• Ranch Creek Sewer Interceptor Upgrade - $6.2 million
• Coffee Creek Sewer Lift Station Upgrade - $5.5 million
• 1 17th Street Force Main Upgrade - $3.0 million
• Elm Creek Interceptor Upgrade - $2.0 million
• Various Water Projects - $1.2 million
• Owasso Market Gravity Sewer Line - $1.0 million
• New Public Works Facility Engineering - $1.0 million
• Recycle Center Expansion - $930,000
• Refuse Truck Purchase - $380,000
3. Construction costs escalated substantially over the five -year period causing the need for additional funding.
4. To continue providing the current level of service to our citizens, the following major capital improvements and
purchases, totaling approximately $51.7 million, are needed within the next five years:
• Construction of a Public Works Facility - $30.0 million
• Wastewater Collection Projects - $5.0 million
• Regional Detention Pond - $4.3 million
• Rayola Detention Pond - $4.2 million
• Hale Acres Stormwater - $2.7 million
• Country Estates Stormwater - $2.2 million
• Other Water projects - $1.3 million
• Nottingham North /South Drainage Channel Improvements - $1.0 million
• Purchase of Refuse Trucks & Equipment- $1.0 million
5. Current utility fees will not enable the funding of these needed projects. Even by spreading the cost of these projects
over multiple years through debt financing, additional revenues will be needed to fund the required debt service.
El
Major Considerations in Making Utility Rate Recommendations
Some of the more important factors affecting future utility rate requirements are listed below:
1. Estimated 5% annual growth in operating costs.
2. Annual increases in labor costs.
3. Annual growth in residential and commercial customers.
4. Increased debt service payments needed to fund the capital projects to maintain current water, sewer, refuse, and
stormwater services and to increase capacity for growth in population.
5. Inflationary increases in construction and material costs.
5
OPWA Operating Revenue, Expense & Debt — Accrual Basis
From fiscal year 2007 through fiscal year 2016, revenues increased 59% while operating expenses increased 85 %. As a result,
operations began operating at a loss beginning with fiscal year 2014, and unrestricted reserves were substantially depleted.
Due to the implementation of the five -year utility rate plan, the OPWA unrestricted net position has increased enabling the
City to go forward with much- needed infrastructure improvements over the next five years. The revenues in fiscal years 2021-
2023 exceeded expenses largely due to the timing of expenditures for large, on -going infrastructure projects.
Additional capital projects are needed to address our growing population and to continue providing quality services to our
citizens. The five -year utility rate plan will enable OPWA to fund the debt service needed to facilitate these future projects.
OPWA Income (Loss)
3,000,000
2,500,000
2,504,365
2,243,730
2,000,000
_
1,500,000
1,000,000
638,406
500,000
468,419
B-
31,648
0
■
(500,000)
-(754
(224,053)
(620,651)
(1.000,000)
FY 2014
FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
From fiscal year 2007 through fiscal year 2016, revenues increased 59% while operating expenses increased 85 %. As a result,
operations began operating at a loss beginning with fiscal year 2014, and unrestricted reserves were substantially depleted.
Due to the implementation of the five -year utility rate plan, the OPWA unrestricted net position has increased enabling the
City to go forward with much- needed infrastructure improvements over the next five years. The revenues in fiscal years 2021-
2023 exceeded expenses largely due to the timing of expenditures for large, on -going infrastructure projects.
Additional capital projects are needed to address our growing population and to continue providing quality services to our
citizens. The five -year utility rate plan will enable OPWA to fund the debt service needed to facilitate these future projects.
OPWA Utility System Debt Service Payments
$4.5
$4.0
$3.5
$3.0
o $2.5
$2.0
$1.5
$1.0
$0.5
$0.0
�O 1� W O N (� M Q h �O 1� O O. O N M u1 n �p a O N M Q� H1 n Op P O N M elf
."' �i N N N N N N N M i+1 M M M M M M M
Q u1 0 1� CD P O N (� Q �O n A oa O N M Q V] n W o- O QNQ A 4 LA A O cV A R
N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N
■Issued Debt El Proposed OPWA Facility Debt
Annual debt service payments for the operation of OPWA funded by utility revenues (reflected above) totaled approximately
$2.8 million for fiscal year 2022, $2.9 million for fiscal year 2023, and $3.2 million for fiscal year 2024. The projected amounts for
proposed debt for the new OPWA facility is projected in gray above.
The bulk of the reimbursable debt, such as for Fire Station #4 and other City capital projects, is funded by the third penny sales
tax for capital improvements and is excluded from the graph above.
7
Water System
OPWA currently purchases all of its treated water on a wholesale basis from the Tulsa Metropolitan Utility Authority (TMUA).
OPWA is billed monthly by TMUA under a "sole source" contract. TMUA annually reviews and adjusts the price of wafer to all
customers, including OPWA. The most recent adjustment was a 1.7% increase effective October 2017, bringing the rate
charged by TMUA to OPWA, as of October 1, 2023, to $3.50 per thousand gallons on a uniform rate structure.
Currently, Owasso has no other alternate source of water, such as its own back -up water treatment system or a connection
to another neighboring water system.
Average Water Customers per Year
10,100
10,003
9,895
9,900 -
9,701 9.735
9,700
9,500
9,458 9,516
X90
9,296
9,300
9,100
8,900
2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 2019 -20 2020.21 2021 -22 2022 -23
The Owasso Public Works Authority currently serves water to over 10,000 customers, not including customers billed by Rogers
and Washington County Rural Water Districts.
The City of Owasso has experienced a 7.6% growth in the number of water customers over the past ten years.
9
Water Consumption
Water consumption is largely driven by weather and number of customers. The chart below presents water consumption
information for the past ten fiscal years.
Water Consumption Per Year (In Thousand Gallons)
1,000,000 969,169
950,000 938,246
924,001 913,432
Mu X95;00 -
900,000 863,420
857,567 869,209
850,000 � - --
820,190
800,000
750,000
700,000 --
1p N 1b 1q O
A' ��' `q� ryp� ry1 > ryry Y
,y0 ,y0 ,y0 ,y0
ION ION ,y0 ,y0 '0
a
Water Billing Rates
The City of Owasso uses usage tier rates for the water rate. Customer billings are calculated by adding the tier usage rates
per thousand gallons to the monthly base rate. Current rates were effective October 2023. Rates for customers outside City
limits have been established by OPWA Resolution to be 20% greater than rates for customers inside City limits.
Water Usage
2022 Rates-
Inside City
Limits
2023 Rates -
Inside City
Limits
Increase
3,000 Gallons
$ 28.75
$ 29.33
$ 0.58
5,000 Gallons
44.47
45.37
0.90
7,000 Gallons
60.31
61.53
1.22
10,000 Gallons
84.07
85.77
1.70
Current Water Rates
$120.00
$102.92
$100.00
$80.00
At $85.77
$60.00
$54.44
$40 .00
$35.20 $61.53
$45.37
$20.00
$29.33
$-
3,000 Gallons 5,000 Gallons 7,000 Gallons 10,000 Gallons
t Inside City Limits t Outside City Limits
H
Water Revenue by Customer Type
$5,000,000
$4,500,000 —
$4,000,000
$3,500,000 —
$3,000,000 —
$2,500,000 _ ■ Residential
■ Commercial
$2,000,000 ® Fireline & City at Cost
$1,500,000
$1,000,000 —
$500,000
$-
FY FY FY FY FY FY FY FY FY FY
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
FY 2021
FY 2022
FY 2023
Residential
$3,534,658
$3,377,415
$3,706,866
$3,727,114
$3,710,379
$3,597,217
$3,922,391
$4,550,780
$4,510,236
$4,743,047
Commercial
1,270,976
1,323,475
1,472,681
1,938,004
2,092,634
2,020,572
2,141,421
2,498,273
2,757,031
2,868,418
Fireline 8 City at Cost
284,487
247,846
336,234
314,529
445,520
488,504
384,308
583,923
490,277
514,395
Total
$5,090,121
$4,948,736
$5,515,781
$5,979,647
$6,248,533
$6,106,293
$6,448,120
$7,632,976
$7,757,544
$8,125,86E-
$5,000,000
$4,500,000 —
$4,000,000
$3,500,000 —
$3,000,000 —
$2,500,000 _ ■ Residential
■ Commercial
$2,000,000 ® Fireline & City at Cost
$1,500,000
$1,000,000 —
$500,000
$-
FY FY FY FY FY FY FY FY FY FY
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Sewer System
The Authority's sanitary sewer system serves most, but not all, of Owasso's incorporated area. The system consists of a
collection system, eight lift stations and a wastewater treatment plant at 600 S. Main.
Residential customers are charged a monthly sewer charge that is based on their average usage for the year.
$75.00
$65.00
$55.00
$45.00
$35.00
$25.00
$15.00
Sewer Usage
2022 Rates -
Inside City
Limits
2023 Rates -
Inside City
Limits
Increase
3,000 Gallons
$ 24.25
$ 25.47
$ 1.22
5,000 Gallons
33.41
35.09
1.68
7,000 Gallons
42.57
44.71
2.14
10,000 Gallons
56.31
59.141
2.83
Current Sewer Rates
3,000 Gallons 5,000 Gallons 7,000 Gallons 10,000 Gallons
-4—Inside City Limits -0—Outside City Limits
12
Owasso Average Utility Rates - Effective October 15t
Effective October 1st
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
Total 7,000 gallons
WATER - Inside City
$ 42
$ 45
$ 48
$ 51
$ 53
$ 56
$ 59
$ 59
$ 60
$ 62
$ 63
$ 64
Total 5,000 gallons
SEWER - Inside City
22
24
25
26
27
29
30
32
33
35
37
39
Stormwater Rates
3
3
4
4
5
5
6
6
6
7
7
8
Refuse Rates
14
14
15
15
16
16
17
17
17
17
18
18
Average Utility Bill -
Inside City Limits
81
86
91
1 96
1 101
1 107
112
113
117
121
1 124
128
7.0%
6.0%
5.0%
4.0%,
3.0%,
2.0%
1.0%
0.0%
Owasso Utility Rate Percentage Increases
6.3% 6.2%
. o
5.4% 5.2%
5.0%
3.1% 3.1% 3.1% 3.17,
1.4%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
13
Comparative Residential Utility Rates - For Customers Inside City Limits
December 31, 2023
(Based on the most recent known data from each City)
Utility Rates by City - Inside City Limits
Glenpool
Jenks
Collinsville
Bixby
Sand
Springs
Owasso
Broken
Arrow
Tulsa
Total 7,000 gallons WATER - Inside City
$ 59.20
$ 60.44
$ 54.54
$ 58.91
$ 52.76
$ 61.53
$ 54.04
$ 37.65
Total 5,000 gallons SEWER - Inside City
25.00
23.45
24.79
26.65
39.67
35.09
35.23
62.69
Stormwater Rates
2.00
6.00
5.00
4.00
6.15
6.50
8.89
10.63
Refuse Rates
15.82
16.35
16.04
17.60
20.58
17.45
21.75
21.46
Ambulance Fee
-
3.50
10.00
1 3.60
2.25
4.00
1 6.45
5.45
Solid Waste Management Fee
0.35
-
-
Street Light Fee
-
2.50
Total Utility Bill by City - Inside City
Limits
$ 102.37
$ 109.74
$ 110.37
$ 110.76
$ 121.41
$ 124.57
$ 128.86
$ 137.88
$160
$140
$120
$100
$80
$60
$40
$20
Total 2023 Average Monthly Utility Cost
Glenpool Jenks Collinsville Bixby Sand Springs Owasso Broken Arrow Tulsa
14
Owasso Five -Year Residential Rates
15
Effective
Oct -01 -2021
Effective
Oct -01 -2022
Effective
Oct -01 -2023
Effective
Oct -01 -2024
Effective
Oct-01 -2025
Water Rates - Inside City
Base for 3/4" Meter
$
12.82
$
13.08
$
13.34
$
13.61
$
13.88
0 -1,000 gallons
1,001 -2,000
7.66
7.81
7.97
8.13
8.29
2,0013,000
7.71
7.86
8.02
8.18
8.34
3,001 -4,000
7.71
7.86
8.02
8.18
8.34
4,001 -5,000
7.71
7.86
8.02
8.18
8.34
5,001 -6,000
7.76
7.92
8.08
6.24
8.40
6,001 -7,000
7.76
7.92
8.081
8.24
8.40
Total monthly water cost for average
residential at 7,000 gallons
$
59.13
$
60.31
$
61.53
$
62.76
$
63.99
Increase percent
0.07.
2.0%
2.07.
20%
2.0%
Sewer Rates - Inside
Base
$
10.01
$
10.51
$
11.04
$
11.59
$
12.17
0 -1,000 gallons
4.36
4.58
4.81
5.05
5.30
1,001 -2,000
4.36
4.58
4.81
5.05
5.30
2,001 -3,000
4.36
4.58
4.81
5.05
5.30
3,001 -4,000
4.36
4.58
4.81
5.05
5.30
4,001 -5,000
4.36
4.58
4.81
5.05
5.30
Total sewer for average residential at 5,000
gallons
$
31.81
$
33.41
$
35.09
$
36.84
$
38.67
Increase percent
5.17
5.0%
5.0%
5.0%
5.07
Stormwater Rates
Residential (per month)
$
5.50
$
6.00
$
6.50
$
7.00
$
7.50
Commercial (per month)
6.25
6.75
7.25
7.75
8.25
Industrial (per month)
6.25
6.75
7.25
7.75
8.25
Increase percent
0.00%
9.09%
8.33%1
7.69%
7.14%
Refuse Rates
Residential (per cad)
$
16.95
$
17.20
$
17.45
$
17.70
$
17.95
Increase
percent
0.0097
1.47%
1.45%
1.43%
1.41%
Multi - family
(per cart)
16.95
$
17.20
$
17.45
$
17.70
$
17.95
yardwaste (per cart)
14.95
$
15.20
$
15.45
$
15.70
$
15.95
Commercial (per cart)
18.95
19.20
19.45
19.70
19.95
Inside City Residential total
$
11139
$
116.92
$
120.57
$
124.30
$
128.11
Increase percent
1.4%
3.1%
3.1%
3.1%
3.1%
Increase per month
$
1.53
$
3.53
$
3.65
$
3.73
$
3.81
15
.��
March 2024 Sales B Use Tax Report
g
nevi Fmpla. nOAL cm.a�m. • nay. cen,n,,..uy
545.00,000
Total Monthly Sales Tax Comparlson
Year -to -Date Sales Tax Total
s5g000,aoo
se.SDU.=
545.00,000
s4,aso.p5e
50,S00,a00
540JM0,000
`�
505,000.0W
sJ,00soso
SSO,000,OOa
sz,soo,00s
515,000,000
sz,a55,aaD
510.000,000
st,so5,00s
515,000,000
st.oss,000
510,000,000
SS,000pW
ssro,aos
S
JW Ave Gap al Nev Doe J. Feb Mef Apr May Jun
S
JW Aue Sep di Nov Ox Jan Feb M. Apt may Jun
�mw, .- -Mad —Lally..,
Year -to -Date Sales Tax Total
s5g000,aoo
545.00,000
540JM0,000
`�
505,000.0W
SSO,000,OOa
515,000,000
510.000,000
515,000,000
510,000,000
SS,000pW
S
JW Ave Gap al Nev Doe J. Feb Mef Apr May Jun
— m - ti•eatOW
City of Owasso
Total Sales & Use Tax Report
Budget to Actual Comparison
March 8, 2024
2023 -24
2023 -24
Actual Collections
Budget Projections
Over (Under) Projection
Amoun
Percent
Amount
Percent
Amount
Percent
Jul
$ 4,295,419
8.9%
$ 4,082,105
8.4%
$ 213,315
5.2%
Aug
4,311,089
8.9%
4,264,232
8.8%
46,857
1.1%
Sep
4,079,861
8.4%
4,126,962
8.5%
(47,100)
-1.1%
Oct
4,257,747
8.8%
4,147,662
8.5%
110,085
2.7%
Nov
4,093,428
8.4%
4,120,139
8.5%
(26,711)
-0.6%
Dec
4,255,198
8.8%
4,245,038
8.8%
10,160
0.2%
Jan
4,679,710
9.6%
4,625,008
9.5%
54,702
1.2%
Feb
4,722,849
9.7%
4,631,229
9.5%
91,620
2.0%
Mar
3,682,235
7.6%
3,716,828
7.7%
(34,593)
-0.9%
Apr
May
Jun
Totals
$ 38,377,536
79.1%
78.2%
1.1%
$ 37,959,202
$ 418,335
City of Owasso
Total Monthly Sales Tax Revenues
Last Five Fiscal Years
2023 -2024
2022 -2023
2021 -2022
2020 -2021
2019 -2020
Jul
$ 3,809,901
$ 3,859,805
$ 3,440,377
$ 3,464,240
$ 3,005,671
Aug
3,892,331
3,888,306
3,558,829
3,386,133
2,968,434
Sep
3,629,534
3,743,687
3,522,962
3,227,732
2,969,838
Oct
3,839,191
3,767,889
3,653,860
3,093,584
3,067,281
Nov
3,686,934
3,750,140
3,443,276
3,162,417
2,855,219
Dec
3,777,373
3,854,603
3,538,043
3,214,507
3,105,262
Jan
4,107,128
4,145,010
3,890,744
3,466,684
3,399,527
Feb
4,109,253
4,055,635
4,033,475
3,406,382
3,294,059
Mar
3,270,677
3,334,731
2,990,573
2,987,980
2,677,677
Apr
-
3,659,838
3,491,187
2,803,716
2,845,063
May
4,018,971
3,726,630
3,596,560
2,953,020
Jun
-
3,797,070
3,678,903
3,714,051
2,907,154
$ 34,122,322
$ 45,875,686
$ 42,968,861
$ 39,523,987
$ 36,048,205
City of Owasso
Total Sales Tax Report
Budget to Actual Comparison
March 8, 2024
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
2023 -2024
2023 -2024
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
$ 3,809,901
8.8%
$ 3,700,059
8.5%
$ 109,842
3.0%
3,892,331
9.0%
3,871,550
8.9%
20,781
0.5%
3,629,534
8.4%
3,739,518
8.6%
(109,984)
-2.9%
3,839,191
8,8%
3,756,713
8.7%
82,478
2.2%
3,686,934
8.5%
3,729,646
8.6%
(42,711)
-1.1%
3,777,373
8.7%
3,827,948
8.8%
(50,574)
-1.3%
4,107,128
9.5%
4,124,581
9.5%
(17,453)
-0.4%
4,109,253
9.5%
4,055,931
9.3%
53,322
1.3%
3,270,677
7.5%
3,352,286
7.7%
(81,609)
-2.4%
$ 34,122,322 78.6% $ 34,158,232 78.7% 7—_@5,910)_ -0.1°%
City of Owasso
Total Sales Tax Report
Two Year Comparison
March 8, 2024
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
2023 -2024 2022 -2023
Percent Percent
Amount of Budget
$ 3,809,901
8.8%
3,892,331
9.0%
3,629,534
8.4%
3,839,191
8.8%
3,686,934
8.5%
3,777,373
8.7%
4,107,128
9.5%
4,109,253
9.5%
3,270,677
7.6%
Amount of Actual
$ 3,859,805
8.4%
3,888,306
8.5%
3,743,687
8.2%
3,767,889
8.2%
3,750,140
8.2%
3,854,603
8.4%
4,145,010
9.0%
4,055,635
8.8%
3,334,731
7.3%
Increase or (Decrease
Amount Percent
$ (49,905)
-1.3%
4,026
0.1%
(114,153)
-3.0%
71,302
1.9%
(63,206)
-1.7%
(77,230)
-2.0%
(37,882)
-0.9%
53,617
1.3%
(64,054)
-1.9%
$ 34,122,322 78.6% $ 34,399,807 75.0% $ (277,485) -0.8%
Fiscal Year 2024 Sales Tax Budget is $43.403 million; Fiscal Year 2023 Sales Tax Budget was $43.913 million.
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
Fiscal Year 2024 Use Tax Budget is $5.061 million
2023 -2024
2022 -2023
2021 -2022
2020 -2021
2019 -2020
Jul
$ 485,519
$ 401,124
$ 326,380
$ 320,463
$ 224,427
Aug
418,758
363,566
404,700
308,877
213,728
Sep
450,327
425,319
318,417
319,035
258,541
Oct
418,556
357,484
392,609
322,295
211,009
Nov
406,494
406,252
339,020
325,866
212,040
Dec
477,825
422,765
368,226
353,105
226,537
Jan
572,562
478,272
487,449
406,969
280,550
Feb
613,597
574,438
509,782
493,847
404,153
Mar
411,558
378,203
330,651
291,099
187,882
Apr
-
440,597
310,281
286,867
233,275
May
505,331
390,745
439,463
257,842
Jun
415,151
348,589
316,929
321,127
$ 4,255,214
$ 5,168,503
$ 4,526,849
$ 4,184,835
$ 3,031,109
Fiscal Year 2024 Use Tax Budget is $5.061 million
City of Owasso
Total Use Tax Report
Two Year Comparison
March 8, 2024
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
2023 -2024
Percent
Amount of Budget
2022 -2023
Percent
Amount of Actual
Increase or (Decrease)
Amount Percent
485,519
9.6%
$ 401,124
7.8% $
84,395
21.0%
418,758
8.3%
363,566
7,0%
55,192
15.2%
450,327
8.9%
425,319
8.2%
25,008
5.9%
418,556
8.3%
357,484
6.9%
61,072
17.1%
406,494
8.0%
406,252
7.9%
241
0.1%
477,825
9.4%
422,765
8.2%
55,060
13.0%
572,582
11.3%
478,272
9.3%
94,309
19.7%
613,597
12.1%
574,438
11.1%
39,159
6.8%
411,558
8.1%
378,203
7.3%
33,355
8.8%
$ 4,255,214 84.1% $ 3,807,424 73.7% $ 447,790 11.8%
TO:
The Honorable Mayor and City Council
FROM:
Alexa Beemer, AICP, Planning Manager
SUBJECT:
Project Application- Community Development Block Grant (CDBG 2024)
DATE:
March 8, 2024
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program, is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals submitted
for funding through the CDBG Program must document the achievement of at least one (1) of the
following national objectives:
➢ Provide benefit to low- and moderate - income persons;
➢ Aid in the prevention or elimination of slums or blight; and
➢ Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
On January 26, 2024, the Indian Nation Council of Governments (INCOG) provided information
regarding the 2024 CDBG application. The completed application is due no later than April 12, 2024.
Owasso is a part of an Urban County and as such does not compete for the funding through the
State Department of Commerce. According to INCOG, Owasso will receive an estimated allocation
of $159,894.62 for the 2024 CDBG funding cycle (pending Congressional approval and funding). The
grant does not require a local match.
HISTORY:
In the past, the City of Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a "low to moderate income" household. HUD's
formula used Census Tracts as the geography to determine if an area qualifies or does not. As a
result, Owasso lost most of its qualifying Census Tracts, with the exception of the Baptist Village area.
Due to the income limit change, communities were left to conduct door to door surveys to qualify
smaller geographic areas within the larger Census Tracts.
In 2016, staff conducted a door -to -door survey in the Hale Acres neighborhood near North Garnett
Road and East 1161h Street North. The data collected from this survey met the income requirement
thresholds and allowed the neighborhood to qualify for CDBG funds. The surveys are only good for
5 -year periods, and therefore in the late winter of 2021, staff performed a second door -to -door survey
in the Hale Acres neighborhood. The survey results again met the income limit thresholds allowing
the area to be re- qualified for another 5 -year period. Since 2017, the City has used its CDBG
allocation to replace and /or upgrade sanitary sewer and water lines in this neighborhood.
PUBLIC MEETING:
Per INCOG, a public meeting is required in order to receive feedback concerning the proposed use
of these CDBG funds. As such, said public meeting is scheduled to occur at 2pm, in the Owasso City
Hall Community Room, on March 12, 2024.
2024 CDBG Application and Grant
Page 2
PROPOSED 2024 PROJECT:
Unlike previous years, staff intends to do a phased approach to the next portion of infrastructure
upgrades that are proposed to occur in the Hale Acres neighborhood. If awarded, the City is
proposing to "save" the allocated 2024 CDBG funds; these 2024 funds would then be combined with
CDBG funds the City is anticipating to apply for in 2025. This would mean that no new CDBG - related
project would occur in the Hale Acre neighborhood until after the 2025 CDBG application cycle.
Staff has determined that by accumulating two years' worth of funding and waiting to do one larger
project as opposed to two separate, smaller projects, the City will ultimately be able to reduce costs
associated with bidding and mobilization.
If approved, in the second half of 2025, the City plans to begin work on replacing three water lines
within the Hales Acres neighborhood, along East 114th Street North, North 109th East Avenue, and
North 112th East Avenue. With both the 2024 and 2025 allocation of funds, staff proposes to install
approximately four thousand (4,000) linear feet of new 6" PVC water line along the aforementioned
streets. This project will be a continuation of the on -going infrastructure work that has previously been
completed in this neighborhood.
ATTACHMENTS:
Map - Owasso 2024 CDBG Hale Acres Water Line Replacement Location
Copy of Public Meeting Notice
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NOTICE OF TULSA COUNTY
CDBG- COMMUNITY DEVELOPMENT BLOCK GRANT
OWASSO FY 2024 PROPOSED PROJECT PUBLIC MEETING
A Public Meeting will be held at 2:00 p.m., Tuesday, March 12,201-4 in the Community Room of Owasso
City Hall, 200 S Main St, Owasso OK, 74055, to receive recommendations and feedback on a proposed
waterline project in the Hale Acres neighborhood, as a member of the Tulsa County CDBG Urban County.
The City of Owasso is planning to submit an FY 2024 application to Tulsa County. The City is
anticipating on receiving an allocation of $159,894.62 in. Tulsa County FY 2024 CDBG_funds.from_the_-
U.S. Department of Housing and Urban Development. Citizens are requested to participate in the Public
Meeting and express their views on community development needs and on the allocation of these funds
within the City of Owasso.
Recommendations received will be considered by the Owasso City Council, the CDBG Urban County
Policy Committee, and the INCOG staff in developing the Owasso Urban County CDBG FY 2024
application. Comments or proposals, where feasible, will be incorporated into the application to be
submitted to Tulsa County by April 15, 2024.
Anyone requiring special accommodations pursuant to The Americans with Disabilities Act should notify
Alexa Beemer, Planning Manager, at 918 - 376 -1536.
Notice filed in the office of the City Clerk and posted on the City Hall Bulletin Board at 12:00 pm on
Friday, February 23, 2024. ;
i
&U //
Vz in M. Stevens, it:31 Clerk
Ctt1, C /�r ' 1p2�
* *RED - Councilor Dunn's suggestions
** PURPLE - Vice Mayor Fruga's suggestions
** GREEN - City Attorney provisions from other Codes of Ethics
OWASSO CITY COUNCIL
CODE OF ETHICS AND CONDUCT
Compliance with all Laws
City Council members shall comply with the laws of the United States, the State of Oklahoma
and the City of Owasso in the performance of their public duties. Such laws include but are not
limited to: the United States and State of Oklahoma Constitutions; the City of Owasso Charter,
laws pertaining to conflicts of interest, election campaigns, financial disclosures, open meeting
law, open records law, the City of Owasso Code of Ordinances and all policies adopted by the
City Council.
Integrity and Accuracy
City Council members are expected to perform their duties with abseli fe complete integrity. No
member of the City Council shall under any circumstances make a statement for any purpose
that is known by the member to be inaccurate or intended to be misleading
** "absolute integrity" could be changed to either "uncompromising integrity" or "the utmost
integrity ". The former is used In the first paragraph and first sentence under "Now, Therefore... ".
So using it again here would keep it consistent.
Conduct of Members
It is acceptable and expected that City Council members may disagree about issues brought
before the Council. However, it is not acceptable for any City Council member to make
derogatory comments and gestures about other Council members, their opinions or their
actions. City Council members shall refrain from exhibiting abusive conduct, personal
allegations or verbal attacks upon the character or motives of other members of the City
Council, members of City boards or commissions, the staff and the public.
City Council members shall, to
the best of their ability, serve the citizens of the City of Owasso conscientiously and with honesty
and impartiality. City Council members shall seek to perform their duties with diligence,
efficiency and courtesy. Members of the City Council shall each make impartial decisions
based upon consideration and analysis of the facts, circumstances, merits and laws of each
case without taking into account unrelated considerations.
** Second paragraph, first sentence, l might suggest changing "shall avoid" to "seek to avoid
Electronic Devices During Meetinas
In the spirit of the Open Meeting Act and in furtherance of the City Council's commitment to
conducting government business with as much order and transparency as possible, councilors
shall conduct themselves during official meetings with attentiveness and without outside
distraction AlAr#nn n PIAV n o holnn. nn in n GG n'Inr oh9li be f vnn.A Aff n get n GiFPIGRe
It is the City Council's intent to prohibit electronic communications
between members of the Council and other persons during City Council meetings. Prohibiting
communications of this type enables the Council to operate with maximum transparency and
allows the Council to avoid any appearance or perception of engaging in discussions or
deliberations not open to the public during City Council meetings.
•' something like the following to replace this entire section:
While it is a common and acceptable practice for council members to use an electronic
device like an iPad, Notepad, or similar to follow council meeting agendas in place of a
paper copy, excessive use of cell phones or any other electronic device for talking,
texting, email or otherwise during council meetings is, except for emergencies,
prohibited. (Insert last sentence of existing doc that starts with "Prohibiting
communications of this type... ")
Respect for Process
City Council members shall perform their duties with the processes and rules of order established
by the City Council. Upon a "Call to Order" of the City Council meeting, Councilors will respect
that a meeting is in progress and recognize that it is inappropriate to temporarily exit the
meeting unless a recess or adjournment has been called by the mayor. While a meeting is in
progress, Council members should refrain from having "side bar" conversations with each other
or with city staff.
Public Meetings
City Council members have the right to personally endorse candidates for all City Council seats
and other elected offices. However, it is inappropriate to mention endorsements during City
Council meetings or other official City meetings or hearings.
City Council members shall prepare themselves for discussions of public issues brought before
the City Council. City Council members shall listen courteously and attentively to all discussion
and comment on the issue by the public, City staff and other City Council members. City
Council members shall refrain from interrupting other speakers unless compelled to do so to
ensure compliance with City Council policies or processes for public meetings and shall
additionally refrain from interfering with the orderly conduct of City Council meetings.
Conflict of Interest
Any member of the City Council who has a conflict of interest, financial or otherwise, in any
matter brought before the City Council for consideration or action shall declare and disclose the
conflict of interest to the City Council and shall not participate in discussion or voting on the
matter. ,
. A conflict of interest involves any
action, inaction, or decision by a city councilor in the discharge of his or her official duties which
would materially affect his or her financial interest or those of his or her family members or any
business with which the councilor is associated or has an ownership interest.
The minutes of a meeting wherein a declaration of a conflict was made shall not record a vote
on behalf of a City Council member who leaves the room during discussion and voting upon the
issue. The minutes of such meeting shall, however, record a "no" vote if the City Council
member remains in the room and abstains from voting, such recordation being in accordance
with Oklahoma State Law and the Owasso Code of Ordinances.
Giffs and Favors
City Council members shall not directly or indirectly solicit, receive or accept any gift if 1) a
reasonable inference could be drawn that the gift was intended to influence them in the
performance of their official duties, or, 2) the gift is intended to serve as a reward or in
appreciation of any official action taken by the City Council member. City Council members
shall not solicit or accept any gifts, favors or promises of future benefits which might compromise
the independent judgment and action
Eea:1Preraised. City Council members shall not take special advantage of services or
opportunities for personal gain, by virtue of their public offices that are not available to the
public in general.
Political Fundralsina Activities
No City Council member shall use his or her position, authority or influence, whether actually
possessed or anticipated, to interfere with or affect the results of an election or to obtain a
political or other type contribution. City Council members shall not use or attempt to use any
political endorsement in connection with any appointment to any City board or commission.
These rules are not intended to preclude City Council members from political fundraising
activities, but to ensure that these activities are undertaken only at private initiative and
expenses in their role as private citizens and thus do not reflect upon the official activities of the
City.
EenarvuniEatiGn
preeess:
3
Confidential Information
City Council members shall respect and preserve the confidentiality of information concerning
the property, personnel or affairs of the City. City Council members shall neither disclose
confidential information without proper legal authorization nor use such information in any way
to advance or further their personal, financial or private gain. Confidential Information shall not
include any information that is or becomes publicly available other then as a result of disclosure
by Recipient, which is disclosed by any third -party not known by Recipient, and who Recipient
has no reason to believe to be under any contractual or fiduciary obligation not to disclose such
information; was in the Recipient's possession prior to disclosure, or is independently developed
by the Recipient.
Advocacy
City Council members shall represent the official policies or positions of the City Council to the
best of their ability when designated as delegates or representatives of the City. If e City
not rePFeSeRt the Qt ' Gf O_ya;5o ^r the City CGURGil. When a City Council member is not acting
in their official capacity of city councilor or as a delegate or representative of the City, their
comments, discussions and opinions do not represent the City of Owasso or the City Council and
councilors should refrain from representing or implying anything to the contrary.
Policv Role of Citv Council Members
City Council members shall respect and adhere to the Council- Manager form of municipal
government implemented in the City of Owasso through its charter and as outlined in Title 11 of
the Oklahoma Statutes. The Council- Manager form of government provides for the City Council
to determine all matters of policy for the City of Owasso Additionally, the Council- Manager
form of municipal government provides that the City Manager shall be responsible for all day -to-
day operations of the City. Accordingly, City Council members shall not interfere with or impair
the ability of the City Manager and other City staff to determine and implement day -to -day
operational matters.
Implementation of Code of Ethics and Conduct
This Code of Ethics and Conduct is intended to be self- enforcing by members of the City
Council. City Council members shall be thoroughly familiar with this Code and shall make every
reasonable effort to adhere to its provisions. The Code of Ethics and Conduct shall be included
in the orientation training for newly elected City Council members. All City Council members
shall sign a statement affirming they have read and understand the City of Owasso Code of
Ethics and Conduct.
** add something at the end that makes it clear that "any official meetings or communications
City Councilors desire to have with City Staff should be scheduled through the City Manager."
Just to make sure that the chain of communication is understood.
F11
Censure
Any member accused of a substantial violation of Council rules, or any other general law, shall
have the right to present a defense to the allegations, including the right to present rebuttal
evidence, and to have representation by legal counsel.
Upon finding, by a moral certainty, that a substantial violation has occurred, and that such
violation affects the Council member's ability to represent the interests of the city as a whole, the
Council may, upon unanimous vote of Council members, other than the Council member
subject to censure proceedings, impose a proper sanction.
DATED this 16th day of September, 2014. /s /Mayor, Jeri Moberly