HomeMy WebLinkAbout2024.03.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, March 19, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Chair Kelly Lewis
2. Roll Call
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - March 5, 2024, and March 12, 2024, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Presentation and discussion of the golf report
Corey Burd
6. Report from OPGA Manager
7. Report from OPGA Attorney
8. Official Notices (documents for acknowledgment or information only, no discussion or action will be
taken)
• Payroll Payment Report - pay period ending date March 9, 2024
• Monthly Budget Status Report - February 2024
9. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pm o iday, March 15, 2024.
JfFn M. Stevens, City Olerk
The City of Owasso encourages citizen participation. To request a mmodation due fo a disability, corfibst the City Clerk prior
to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofawasso.com CFri
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, MARCH 5, 2024
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 5, 2024, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 5:00 pm on Friday, March 1, 2024.
1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:17 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair- Kelly Lewis None
Vice Chair -Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
Trustee - Paul Loving
Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes -February 20, 2024, Regular Meeting
B. Approve claims
Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims
totaling $49,825.80.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date February 24, 2024
8. New Business - None
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:18 pm.
Kelly Lewis, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, MARCH 12, 2024
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, March 12, 2024, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00
pm on Friday, March 8, 2024.
1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was
declared present.
2. Roll Call
Present Absent
Mayor /Chair- Kelly Lewis None
Vice Mayor /Vice Chair - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Paul Loving
Staff: City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi
3. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report
Chelsea Levo -Feary presented the item and discussion was held.
4. Discussion relating to the agreement for economic development services between the Owasso
Chamber of Commerce and the City of Owasso
Chris Garrett presented the item and discussion was held. It was further explained an item will be placed
on the March 19, 2024, City Council agenda for consideration and action.
5. Discussion relating to bids received for the construction of the Morrow Gravity Sanitary Sewer Extension
Dwayne Henderson presented the item and discussion was held. It was further explained an item will
be placed on the March 19, 2024, OPWA agenda for consideration and action.
6. Discussion relating to the funding of the Morrow Gravity Sanitary Sewer Extension
Carly Novozinsky presented the item and discussion was held. It was further explained an item will be
placed on the March 19, 2024, OPWA agenda for consideration and action.
7. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan
Carly Novozinsky presented the item and discussion was held.
8. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
9. Discussion relating to the 2024 Community Development Block Grant (CDBG) Program funding, a review
of comments received during the public meeting, and a proposed project
Alexa Beemer presented the item and discussion was held. It was further explained an item will be
placed on the March 19, 2024, City Council agenda for consideration and action.
10. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy
Julie Lombardi presented the item and discussion was held. It was further explained an item will be
placed on the April 9, 2024, Worksession agenda for additional discussion.
11. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair
Mayor Lewis presented the item and discussion was held.
12. City /Authority Manager report - None
Owasso City Council, OPWA 8 OPGA
March 12, 2024
Page 2
13. City Councilor /Trustee comments and inquiries
Councilor /Trustee Dunn recognized Baptiste Monet, a student from Chaumont, France, who is visiting
Owasso.
14. Adjournment
The meeting adjourned at 8:39 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
55 OPGA
Claims List - 03/19/2024
Vendor Name Payable Description Payment
Amount
JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $89.94
JPMORGAN CHASE BANK WITTEK- REPAIRS $292.20
CART OPERATIONS -Total
CHARGE
$382.14
AT &T
PHONE SERVICE
$3.36
AT &T
PHONE USE
$27,88
ENTERPRISE FM TRUST
FLEET LEASE
$887.21
HARRELUS, LLC
PESTICIDES
$13,718.00
JOHNS TRACTOR WORK & EQUIPMENT
TRACTOR
$37,500.00
INC
JPMORGAN CHASE BANK
AMAZON- CADDIES
$55.50
JPMORGAN CHASE BANK
AMAZON- RUBBER GLOVES
$5.95
JPMORGAN CHASE BANK
AMAZON- SAFETY SUPP
$167.40
JPMORGAN CHASE BANK
AMAZON -WIRE FLAGS
$25.98
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$140.00
JPMORGAN CHASE BANK
LOWES- CONCRETE
$62.76
JPMORGAN CHASE BANK
LOWES -PVC REPAIR
$99.81
JPMORGAN CHASE BANK
MIDWEST BEARING -BEARI
$159.34
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$257.78
JPMORGAN CHASE BANK
OREILLY- FILTERS
$52.24
JPMORGAN CHASE BANK
OREILLY -FUEL FILTERS
$21.00
JPMORGAN CHASE BANK
OREILLY - HYDRAULIC OIL
$74.99
JPMORGAN CHASE BANK
OREILLY -MOTOR OIL
$81.96
JPMORGAN CHASE BANK
OREILLY -OIL FILTERS
$137.66
JPMORGAN CHASE BANK
OREILLY- REFUND
($8.32)
JPMORGAN CHASE BANK
OREILLY- REPAIR KIT
$31.76
PONDS RX OK INC
POND TREATMENT
$1,899.00
UNIFIRST HOLDINGS LP
ENVIRONMENTAUFUEL
$10.25
COURSE MAINT -Total
CHARGE
$55,586.62
UNIFIRST HOLDINGS LP
JANITORIAL SERVICE
$20.46
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$21.65
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$12.97
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
COURSE MAINT -Total
$55,586.62
JPMORGAN CHASE BANK
BROOKS GREASE - SERVICE
$195.00
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$205.07
JPMORGAN CHASE BANK
IMAGEFIRST- RENTAL
$403.14
JPMORGAN CHASE BANK
SAMS -FOOD TRAYS
$22.94
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$133.36
FOOD & BEV -Total
$959.51
AT &T
LONG DISTANCE PHONE
$10.12
AT &T LONG DISTANCE
LONG DISTANCE PHONE
$96.60
CITY OF OWASSO
WATER SERVICE
$94.50
L
Fund
55 OPGA
Claims List - 03/19/2024
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
STANDLEY SYSTEMS, LLC
Payable Description Payment
Amount
AMAZON- SUPPLIES
$46.00
COX -CABLE
$128.45
LOWES- SUPPLIES
$65.82
ONG- NATURAL GAS USAGE
$462.78
UNIFIRST- TOWELS
$153.27
COPIER
$212,78
GOLF ADMIN -Total
$1,270.32
JPMORGAN CHASE BANK
FERGUSON -PIPE
$167.50
R AND V TRUCKING LLC
CRUSHER RUN
$550,00
GOLF COURSE RESTROOM -Total
GOLF COURSE BEER
$717.50
JONES ALUMINUM CORPORATION
SAND BIN CANOPY
$13,627.60
MILL AVE INC
MAINT BUILDING REPAIR
$10,000.00
GOLF MAINT FACILITY RENOV -Total $23,627.60
JPMORGAN CHASE BANK LOWES- STAKES $44.92
JPMORGAN CHASE BANK SOUTH CENTL- TRAINING $175.00
GOLFSHOP -Total
$219.92
BGR DAILY ACCT.
REIMB PETTY CASH
$3,717.23
JPMORGAN CHASE BANK
ACUSHNET -MERCH EXP
$5,451.35
JPMORGAN CHASE BANK
GOLF COURSE BEER
$534.45
JPMORGAN CHASE BANK
IMPERIAL - COFFEE
$111.45
JPMORGAN CHASE BANK
LUXOTTICA -MERCH EXP
$110.46
JPMORGAN CHASE BANK
PING -MERCH EXP
$5,440.67
JPMORGAN CHASE BANK
REASORS -FOOD
$37,72
JPMORGAN CHASE BANK
SAMS -FOOD
$1,058.71
JPMORGAN CHASE BANK
TEXOMA -MERCH EXP
$89.36
JPMORGAN CHASE BANK
WALMART -FOOD
$333.86
OPGA -Total $16,885.26
OPGA -Total $99,648.87
OPGA Grand Total $99,648.87
2
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 03109124
Payroll Expenses
6,891.54
1,853.00
9,970.95
4,050.90
4,413.21
Total Expenses
11,056.03
2,068.89
16,256.93
6,002.29
6,326.05
FUND TOTAL 27,179.60 41,710.19
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2023 -2024
Budgetary Basis
Statement of Revenues & Expenses
As of February 29, 2024
OPERATING EXPENSES
Golf Shop
MONTH
YEAR
$
PERCENT
$
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
(96,067)
(183,370)
Golf shop fees
$ 44,438
$ 391,248
$ 786,455
49.75%
Cart Rental
11,774
86,149
220,301
39.10%
Food & beverage
9,358
90,820
201,023
45.18%
COS — food & beverage
(5,243)
(45,849)
(108,527)
42.25%
Merchandise sales
12,210
100,187
207,441
48.30%
COS -- merchandise
(9,334)
(76,054)
(172,154)
44.18%
TOTAL OPERATING REVENUES
$ 63,203
$ 546,501
$ 1,134,539
48.17%
OPERATING EXPENSES
Golf Shop
$
(23,723)
$
(205,225)
$
(336,398)
61.01%
Cart Operations
(9,555)
(96,067)
(183,370)
52.39%
Golf Course Maintenance
(56,166)
(658,811)
(1,078,417)
61.09%
Food & Beverage
(10,849)
(112,717)
(181,421)
62.13%
Golf Administration
Administration
23,047
( 23,047)
(188,031)
(332,390)
56.57%
Capital Outlay
(78,6638)
(173,679)
45.28%
TOTAL OPERATING EXPENSES
$
(123,340)
$
(1,339,489)
$
(2,285,675)
58.60%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
(1,151,136)
$
(60,137)
$
(792,988)
$
NONOPERATING REVENUES (EXPENSES):
Transfer from General
$
75,000
$
600,000
$
900,000
66.67%
Other revenues /(expenses)
883
11,975
6,542
183.05%
TOTAL NONOPERATING REVENUES (EXPENSES):
$
75,883
$
611,975
$
906,542
67.51%
NET INCOME (LOSS)
$
(181,013)
$
(244,594)
$
15,746
ENCUMBRANCES OUTSTANDING
$
(47,398)
FUND BALANCE (Budgetary Basis)
Beginning Balance
754,488
754,488
Ending Balance
$
526,076
$
509,894