HomeMy WebLinkAbout2024.03.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, March 19, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Cali to Order - Mayor Kelly Lewis
2. Invocation - Lead Pastor Kade Young of No Limits Church 40
3. Flag Salute City Clerk
4. Roll Call ,ire
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - March 5, 2024, and March 12, 2024, Regular Meetings
B. Approve claims
C. Accept public infrastructure improvements of three concrete approaches, public water
lines, stormwater piping, and sanitary sewer infrastructure located on the southeast corner
of East 5th Avenue and the North Owasso Expressway (5th Avenue Business Park)
D. Approve deferred retirement benefits for Joshua Quigley
E. Approve deferred retirement benefits for Elishya Cook
F. Declare the Fisher & Paykel 36" Gas Range, Serial Number DRG364647, as surplus to the
needs of the City and authorize disposal via online auction
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to an amendment to the Agreement for Economic
Development Services between the Owasso Chamber of Commerce and the City of Owasso
Chris Garrett
8. Consideration and appropriate action relating to Resolution 2024 -02, requesting assistance from the
Tulsa County Community Development Block Grant (CDBG) Urban County Program for the installation
of new water lines in the Hale Acres subdivision and authorization to execute the necessary documents
Alexa Beemer
Staff recommends approval of Resolution 2024 -02.
9. Consideration and appropriate action relating to an agreement for the purpose of leasing fleet vehicles
Chris Roberts
Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of
Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by
the City Council, and authorization to execute the necessary documents to lease the following
vehicles:
Quantity
Vehicle Description*
Department
Monthly Lease
1 2024 Chevrolet 1500 LT Managerial $963.75
1 2024 Chevrolet 1500 LT Fire $998.98
1 2024 Chevrolet 2500 WT Fire $956.03
2 2024 Chevrolet 1500 WT Fire $895.16 each
Owasso City Council
March 19, 2024
Page
10. Consideration and appropriate action relating to the purchase of a dump truck chassis and dump body
with hydraulic controls
Larry Escalanta
Staff recommends approval to purchase a 2025 International HV607 SBA dump truck chassis from Holt
Truck Centers of Oklahoma City, Oklahoma, in the amount of $105,780.00 per the State of Oklahoma's
approved contract #SW0035T; and approval to purchase a 10/12 cubic yard Godwin dump body with
hydraulic controls for plow and spreader attachments, from Great Western Trailers of Oklahoma City,
Oklahoma, in the amount of $49,605.80 per the State of Oklahoma's approved contract #SW 106.
11. Consideration and appropriate action relating to the East 116th Street North Improvement Project from
Garnett Road to North 1291h East Avenue
Earl Farris
Staff recommends acceptance of the construction project and authorization for final payment to
Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $203,224.39.
12. Consideration and appropriate action relating to an agreement for engineering services for the East
86th Street North and North 161st East Avenue Intersection Improvements
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services with Kimley -Horn and
Associates, Inc., of Tulsa, Oklahoma, in the amount of $270,000.00 and authorization to execute all
necessary documents.
13. Consideration and appropriate action relating to a consultant agreement for the acquisition of right -of-
way for the East 96th Street North Widening from North 134th East Avenue to North 1451h East Avenue
Project
Roger Stevens
Staff recommends approval of the Service Agreement for right -of -way and easement acquisition with
Universal Field Services, Inc. of Tulsa, Oklahoma, in an amount not to exceed $102,850.00, and
authorization to execute all necessary documents.
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report - pay period ending date March 9, 2024
• Health Care Self- Insurance Claims - dated as of March 14, 2024
• Monthly Budget Status Report - February 2024
• Oklahoma Department of Environmental Quality Permit No. SL000066240129, 143 Lots in
Presley Hollow Phase II Residential Subdivision
• Oklahoma Department of Environmental Quality Permit No. WL000072240138, Owasso Public
Schools - Track Facilities
• Oklahoma Department of Environmental Quality Permit No. SL000072230913, Villas at
Stonebridge 11 Sanitary Sewer Line Extension
Owasso City Council
March 19, 2024
Page 3
18. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 5:00 pm op- Friday, March 15, 2024.
Juliann M. Stevens, City clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @cityofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, MARCH 5, 2024
The Owasso City Council met in regular session on Tuesday, March 5, 2024, in the Council Chambers at Old
Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8,
2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at
5:00 pm on Friday, March 1, 2024.
1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm.
2. Invocation - The Invocation was offered by Pastor David Payne of Speak Life Fellowship.
3. Flag Salute - Councilor Dunn led the flag salute.
4. Roll Call - A quorum was declared present.
Present Absent
Mayor- Kelly Lewis None
Vice Mayor -Alvin Fruga
Councilor- Doug Bonebrake
Councilor- Lyndell Dunn
Councilor - Paul Loving
Staff: City Manager- Chris Garrett / City Attorney - Julie Lombardi
5. Presentation of Character Trait of Decisiveness
Dr. Leslie Clark, Character Council Member, presented the character trait for the month of March.
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - February 20, 2024, Regular Meeting
B. Approve claims
C. Accept public infrastructure of asphalt roads, sidewalks, stormwater, and sanitary sewer
improvements for Hawks Landing subdivision located on East 76th Street North, east of North
145th East Avenue
D. Approve a budget amendment in the General Liability /Property Self- Insurance Fund,
increasing estimated revenues and the appropriation for expenditures in the General
Liability /Property Self - Insurance Fund by $40,659.92
Mr. Loving moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with
claims totaling $967,005.83.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
7. Consideration and appropriate action relating to items removed from the Consent Agenda - None
8. Consideration and appropriate action relating to an executive session, as provided for in Title 25, O.S.
§ 307(B)(4), for the purposes of discussion confidential communications between the City Council and
its Attorneys concerning litigation styled Jeffrey Alan Traver v. City of Owasso CJ- 2023 - 02070, District
Court of Tulsa County
Julie Lombardi presented the item recommending to go into Executive Session. Mr. Bonebrake moved,
seconded by Mr. Dunn, to enter into Executive Session.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
At 6:35 pm, the City Council members, Chris Garrett, Julie Lombardi, and Keith Wilkes entered into
Executive Session.
At 6:50 pm, the City Council exited Executive Session and returned to open session.
Owasso City Council
March 5, 2024
Page 2
9. Consideration and appropriate action relating to a settlement agreement and payment in the case
styled Jeffrey Alan Traver v. City of Owasso CJ- 2023 - 02070, District Court of Tulsa County and
authorization for the City Manager to execute the settlement agreement and any other related
documents
Keith Wilkes presented the item, recommending approval of a settlement agreement, authorization for
the City Manager to execute the settlement agreement and other related documents, and
authorization for payments. There were no comments from the audience. Mr. Bonebrake moved,
seconded by Mr. Loving, to approve the agreement, and authorize payment and execution of
documents, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
10. Consideration and appropriate action relating to an agreement for engineering services for the East
86th Street North Bridge Replacement Project between North 1451h East Avenue and North 161x+ East
Avenue
Roger Stevens presented the item, recommending approval of an Agreement for Engineering Services
with Kellogg Engineering, Inc., of Talala, Oklahoma, in the amount of $165,700.00 and authorization to
execute all necessary documents. There were no comments from the audience. After discussion, Mr.
Bonebrake moved, seconded by Ms. Lewis, to approve the agreement and authorize execution of
documents, as recommended.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0
11. Report from City Manager
Chris Garrett introduced Roger Stevens to provide the monthly Public Works project status report and
discussion was held. Mr. Garrett introduced the student intern with the City of Owasso, Baptiste Monet,
from Chaumont, France.
12. Report from City Attorney - None
13. Report from City Councilors
Councilor Dunn welcomed Mr. Monet. Councilor Fruga acknowledged Mr. Garrett's first City Council
meeting as City Manager.
14. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date February 24, 2024
• Health Care Self- Insurance Claims - dated as of February 29, 2024
• Oklahoma Department of Environmental Quality Permit No. WL000072230726, Hales Acres
Phase 2 Waterline Replacement
• Oklahoma Department of Environmental Quality Permit No. SL000072230788, Morrow
Gravity Sanitary Sewer Line Extension
• Change Order No. 6 executed by the City Manager or designee for the East 116th Street
North Roadway Improvements from Mingo Road to Garnett Road Project
15. New Business - None
16. Adjournment
Mr. Dunn moved, seconded by Mr. Bonebrake, to adjourn the meeting.
YEA: Bonebrake, Dunn, Loving, Fruga, Lewis
NAY: None
Motion carried: 5-0 and the meeting adjourned at 7:10 pm.
Kelly Lewis, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
TUESDAY, MARCH 12, 2024
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, March 12, 2024, in the Council Chambers at Old Central,
109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023;
and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00
pm on Friday, March 8, 2024.
1. Call to Order /Roll Call - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was
declared present.
2. Roll Call
Present Absent
Mayor /Chair - Kelly Lewis None
Vice Mayor /Vice Chair -Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
Councilor /Trustee - Paul Loving
Staff: City /Authority Manager- Chris Garrett; City /Authority Attorney - Julie Lombardi
3. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report
Chelsea Levo -Feary presented the item and discussion was held.
4. Discussion relating to the agreement for economic development services between the Owasso
Chamber of Commerce and the City of Owasso
Chris Garrett presented the item and discussion was held. It was further explained an item will be placed
on the March 19, 2024, City Council agenda for consideration and action.
5. Discussion relating to bids received for the construction of the Morrow Gravity Sanitary Sewer Extension
Dwayne Henderson presented the item and discussion was held. It was further explained an item will
be placed on the March 19, 2024, OPWA agenda for consideration and action.
6. Discussion relating to the funding of the Morrow Gravity Sanitary Sewer Extension
Carly Novozinsky presented the item and discussion was held. It was further explained an item will be
placed on the March 19, 2024, OPWA agenda for consideration and action.
7. Discussion relating to the annual review of the Owasso Utility Rate Study, Five -Year Utility Rate Plan
Carly Novozinsky presented the item and discussion was held.
8. Discussion relating to the monthly sales and use tax report and revenue outlook
Carly Novozinsky presented the item and discussion was held.
9. Discussion relating to the 2024 Community Development Block Grant (CDBG) Program funding, a review
of comments received during the public meeting, and a proposed project
Alexa Beemer presented the item and discussion was held. It was further explained an item will be
placed on the March 19, 2024, City Council agenda for consideration and action.
10. Discussion relating to proposed revisions to the City Council Code of Ethics and Conduct Policy
Julie Lombardi presented the item and discussion was held. It was further explained an item will be
placed on the April 9, 2024, Worksession agenda for additional discussion.
11. Discussion relating to the annual elections of Mayor and Vice Mayor / Chair and Vice Chair
Mayor Lewis presented the item and discussion was held.
12. City /Authority Manager report None
Owasso City Council, OPWA & OPGA
March 12, 2024
Page 2
13. City Councilor /Trustee comments and inquiries
Councilor /Trustee Dunn recognized Baptiste Monet, a student from Chaumont, France, who is visiting
Owasso.
14. Adjournment
The meeting adjourned at 8:39 pm.
Kelly Lewis, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
01
Claims List - 03119/2024
Vendor Name
GENERAL AT &T
BLUE ENERGY FUELS LLC
DALE & LEES SERVICE INC
DALE & LEES SERVICE INC
ENTERPRISE FM TRUST
FLEETCOR TECHNOLOGIES
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OKLAHOMA DEPARTMENT OF LABOR
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
Payable Description Payment
Amount
PHONE USE
$27.88
CNG FUEL CHARGES FEB
$46.31
O/C FURNACE REPAIR
$658.70
O/C SOUTH RTU REPLACE
$16,718.00
FLEET LEASE
$1,819.69
FUEL CHARGES FEB 24
$45.76
AMAZON- STAPLER
$25.98
AMAZON -WATER FILTER
$142.78
GRIMSLEYS- SUPPLIES
$434.47
INTERSTATE- BATTERIES
$107.40
LOCKE -ELECT REPAIR
$13.32
LOWES- FAUCET REPAIR
$48.56
LOWES -NAME PLATES
$10.30
ODP- SUPPLIES
$24.83
SAMS- TABLES
$342.77
SUMMIT FIRE - INSPECT
$399.00
CH ELEVATOR INSPECT
$225.00
BUILD MAINT UNIFORM
$28.72
WIRELESS CONNECTION
$40.01
BUILDING MAINTENANCE -Total $21,159.48
TYLER TECHNOLOGIES, INC. CAD SOFTWARE $1,500.00
CAD SOFTWARE -Total
$1,500.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,173.62
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$136.45
JPMORGAN CHASE BANK
AMAZON- RETURNED
$529.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$959.15
JPMORGAN CHASE BANK
AMAZON -TOOLS
$905.42
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$135.04
JPMORGAN CHASE BANK
AMAZON -VEH ITEM
$169.99
JPMORGAN CHASE BANK
ANESER ARTS - RETURNED
$126.90
JPMORGAN CHASE BANK
BMC LIGHTS -VEH ITEM
$1,025.00
JPMORGAN CHASE BANK
FASTSIGNS -DOOR VINYL
$155.00
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$464.24
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$14.40
JPMORGAN CHASE BANK
MIDWEST VET - SUPPLIES
$166.55
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$98.79
JPMORGAN CHASE BANK
RETROFIT -VEH ITEM
$96.37
JPMORGAN CHASE BANK
RING - SUBSCRIPTION
$21.69
JPMORGAN CHASE BANK
TROYTDVM- SERVICE
$75.00
VERIZON WIRELESS
WIRELESS CONNECTION
$160.04
GEN ANIMAL CONTROL -Total $6,413.64
1
Claims List - 03/19/2024
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL BILLY BASORE JANUARY DIRT $21.68
JPMORGAN CHASE BANK LOWES -TOOLS $61.96
UNIFIRST HOLDINGS LP UNIFORM SERVICES $20.68
GEN CEMETERY -Total
$104.32
SUSAN R CHERMACK
PAINTING CLASS
$520.00
TREASURER PETTY CASH
CC CLASS REF - MERRELL
$75.00
GEN COMM CTR DONATIONS -Total
CONF REGISTRATION
$595.00
JPMORGAN CHASE BANK
AMAZON- GARBAGE BAGS
$44.98
JPMORGAN CHASE BANK
ONE BILLIARDS - TABLES
$2,250.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$589.31
VERIZON WIRELESS
WIRELESS CONNECTION
$20.66
GEN COMMUNITY CENTER -Total
$2,904.95
ENTERPRISE FM TRUST
FLEET LEASE
$1,701.18
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$274.49
JPMORGAN CHASE BANK
CONST EXAM- COURSE
$1,050.00
JPMORGAN CHASE BANK
INTL CODE -BOOK
$189.89
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$36.00
VERIZON WIRELESS
WIRELESS CONNECTION
$207.37
GEN COMMUNITY DEVELOPMENT - Total
$3,458.93
AT &T
PHONE SERVICE
$3.36
AT &T
PHONE USE
$27.88
ENTERPRISE FM TRUST
FLEET LEASE
$586.81
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$30.84
JPMORGAN CHASE BANK
OEMA- REFUND
($864.38)
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIRENS
$128.49
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
($46,99)
ENTERPRISE FM TRUST
FLEET LEASE
$2,033.97
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$250.95
OKLAHOMA FLOODPLAIN MANAGERS
CONF REGISTRATION
$300.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$39.32
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
$2,704.26
JPMORGAN CHASE BANK
GFOA- REGISTRATION
$35.00
GEN FINANCE -Total
$35.00
AT &T
PHONE SERVICE
$10.04
AT &T
PHONE USE
$111.52
ELIZABETH ANNE CHILDS
LEGAL SERVICE FEES
$3,780.45
ENTERPRISE FM TRUST
FLEET LEASE
$839.42
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$244.18
2
Fund
Claims List - 03/19/2024
Vendor Name
O1 GENERAL GRAND GATEWAY ECO. DEV. ASSC.
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
KEN RAY UNDERWOOD
LEE BHM CORP
PROSTAR SERVICES INC
SUMNERONE INC
SUMNERONE INC
TULSA COUNTY CLERK
Payable Description Payment
Amount
PELIVAN TRANSIT
$6,047.50
AFP- MEDIATION SERVICE
$3,993.75
AMER WASTE- DISPOSAL
$119.54
ONG- NATURAL GAS USAGE
$1,222.67
QUADIENT -LEASE
$1,110.66
LEGAL SERVICE FEES
$300.00
PUBLICATIONS
$84,01
COFFEE - CITY HALL
$17.19
DOWNSTAIRS COPIER
$214.85
UPSTAIRS COPIER
$505.64
TULSA COUNTY FILINGS
$22.00
GEN GENERAL GOVERNMENT -Total $18,623.42
JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $188.45
GEN HISTORICAL MUSEUM -Total
$188.45
AMERICANCHECKED INC ATTN: BILLING
PE BACKGROUND CHECKS
$236.80
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISE
$25.00
JPMORGAN CHASE BANK
GIANT OS- TRAINING
$599.00
JPMORGAN CHASE BANK
HRMORNING- SUBSCRIPT
$247.00
JPMORGAN CHASE BANK
INDEED - SUBSCRIPTION
$120.00
JPMORGAN CHASE BANK
WAVE- TRAINING
$1,420.00
RICH & CARTMILL INC
TREASURERS BOND
$450.00
GEN HUMAN RESOURCES -Total
$3,097.80
AT&T
PHONE USE
$27,88
JPMORGAN CHASE BANK
AMAZON -66 BLOCK
$15.72
JPMORGAN CHASE BANK
AMAZON -BLOCK CLIPS
$21.06
JPMORGAN CHASE BANK
CDW GOVT -RAM & HDD
$711.51
JPMORGAN CHASE BANK
COX - INTERNET
$1,669.65
JPMORGAN CHASE BANK
DELL -GIS PC
$3,177.45
JPMORGAN CHASE BANK
DELL - MONITORS
$734.10
JPMORGAN CHASE BANK
EBAY- GROUND LPUS
$315.00
JPMORGAN CHASE BANK
HOME DEPOT - MOUNTING
$74.11
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$20.04
JPMORGAN CHASE BANK
HOMEDEPOT -POWER STRIP
$21.99
JPMORGAN CHASE BANK
LOWES -AV INSTALL
$11.20
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$30.80
JPMORGAN CHASE BANK
NOBEL -FIBER LOCATES
$2,400.00
JPMORGAN CHASE BANK
OFFICE DEPOT -CARDS
$69.98
JPMORGAN CHASE BANK
TRELLO -ADD USER
$48.65
TREASURER PETTY CASH
M MOUNT -EXP REIMB
$50.00
VERIZON WIRELESS
WIRELESS CONNECTION
$252.06
GEN INFORMATION TECH -Total $9,651.20
K3
Claims List - 03/19/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECK
$37.00
ENTERPRISE FM TRUST
FLEET LEASE
$369.19
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$35.15
JPMORGAN CHASE BANK
AKIRA -COMM RELAT
$39.66
JPMORGAN CHASE BANK
AMAZON -DECOR
$70.48
JPMORGAN CHASE BANK
AMAZON -EMPY BIRTHDAY
$43.13
JPMORGAN CHASE BANK
AMAZON- PRINTER
$166.84
JPMORGAN CHASE BANK
AMAZON- REFUND
($19.99)
JPMORGAN CHASE BANK
AMAZON -VINYL
$14,97
JPMORGAN CHASE BANK
BAILEYRANCH -EMPY RELA
$31.97
JPMORGAN CHASE BANK
BEST BUY - KEYBOARD
$44.99
JPMORGAN CHASE BANK
CHAMBER -FEES
$120.00
JPMORGAN CHASE BANK
CHARCUTERAY -COMM RELA
$1,132.50
JPMORGAN CHASE BANK
DOLLAR GEN- SUPPLIES
$14.70
JPMORGAN CHASE BANK
HOBBY LOBBY- REFUND
($33.96)
JPMORGAN CHASE BANK
INTERSTATE - NAMEPLATE
$116.47
JPMORGAN CHASE BANK
LODGING EXP 0313 -6
$373.35
JPMORGAN CHASE BANK
MEETING EXP 02/14
$204.69
JPMORGAN CHASE BANK
MEETING EXP 03/01
$63.86
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$22.52
JPMORGAN CHASE BANK
PARTY CITY- SUPPLIES
$7.52
JPMORGAN CHASE BANK
PIKEPASS -FEES
$0.85
JPMORGAN CHASE BANK
REASORS -EMPY RELAT
$268.81
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$27.12
JPMORGAN CHASE BANK
SAMS -COMM RELAT
$72.01
JPMORGAN CHASE BANK
SAMS -EMPY RELATIONS
$102.36
JPMORGAN CHASE BANK
SAMS -WATER
$7.96
JPMORGAN CHASE BANK
SHINE FACTORY -FLEET
$37.00
JPMORGAN CHASE BANK
TRAVEL EXP 03/3 -6
$77,68
TREASURER PETTY CASH
J STEVENS- MILEAGE
$113.90
GEN MANAGERIAL -Total
$3,562.73
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$14.15
JPMORGAN CHASE BANK
TRAVEL EXP 03/11
$20.02
SUMNERONE INC
COPIER SERVICES
$12.30
GEN MUNICIPAL COURT -Total
$46.47
ACTION PLUMBING & SEWER COMPANY
PIPE REPAIR FUNTASTIC
$1,231.07
INC
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES FEB
$19.74
CITY OF OWASSO
WATER SERVICE
$322.00
ENTERPRISE FM TRUST
FLEET LEASE
$2,358.32
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$460.86
4
Claims List - 03/19/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL G.W. ELECTRIC CO.
REPLACE 3 TYPE GI FIX
$2,586.00
G.W. ELECTRIC CO.
REPLACED THERMOSTAT
$265.00
JPMORGAN CHASE BANK
AMAZON -FIRST AID KIT
$36.55
JPMORGAN CHASE BANK
C &C- SUPPLIES
$760.00
JPMORGAN CHASE BANK
CORNERSTONE -DRILL
$259.00
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$29.98
JPMORGAN CHASE BANK
CORNERSTONE - PLATFORMS
$94.99
JPMORGAN CHASE BANK
CORNERSTONE -SINKS
$48.42
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$174.40
JPMORGAN CHASE BANK
CORNERSTONE - WASHERS
$2.82
JPMORGAN CHASE BANK
EQUIP ONE - SUPPLIES
$198.00
JPMORGAN CHASE BANK
JANI KING - SERVICE
$1,229.00
JPMORGAN CHASE BANK
LOCKE -FLUSH VALVES
$207.60
JPMORGAN CHASE BANK
LOCKE -PARTS
$25.47
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
$13.68
JPMORGAN CHASE BANK
LOWES -PIPE TAPE
$1.61
JPMORGAN CHASE BANK
LOWES- REFUND
($0.13)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$171.57
JPMORGAN CHASE BANK
MURRAY -DOOR PARTS
$130.00
JPMORGAN CHASE BANK
NEWELL -LAWN SERVICE
$451.72
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$88.49
ROGERS COUNTY RURAL WATER
CENTENNIAL PARK
$307.62
DISTRICT
UNIFIRST HOLDINGS LP
PARK UNIFORMS
$30.78
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$92.54
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$61.81
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK
$36.00
GEN PARKS -Total
$11,734.92
JPMORGAN CHASE BANK
COUNCIL LAW - TRAINING
$20.55
JPMORGAN CHASE BANK
OK POLICE SUP - UNIFORM
$23.00
JPMORGAN CHASE BANK
OKGOV -CC FEE
$2,51
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$161.76
MOTOROLA SOLUTIONS INC
ASTRO SYST PLUS PKG
$2,442.92
GEN POLICE COMMUNICATIONS -Total
$2,650.74
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES FEB
$88.12
ENTERPRISE FM TRUST
FLEET LEASE
$4,696.64
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$2,271.21
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$173.47
JPMORGAN CHASE BANK
EWING IRRIG- HERBICIDE
$1,602.17
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$59.00
N7
Fund
Claims List - 03/19/2024
Vendor Name
01 GENERAL JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
SPIRIT LANDSCAPE MANAGEMENT LLC
SPIRIT LANDSCAPE MANAGEMENT LLC
UNIFIRST HOLDINGS LP
VERIZON WIRELESS
Payable Description Payment
Amount
LOWES- SUPPLIES
$549,88
LOWES -TOOLS
$167.86
OREILLY- SUPPLIES
$41,97
PSI - HERBICIDE TEST
$190.00
STANDARD SUP - SUPPLIES
$15.57
96TH STREET LANDSCAPE
$267.70
MAIN STREET LANDSCAPE
$443.46
UNIFORM SERVICES
$193.08
WIRELESS CONNECTION
$120.03
GEN STORMWATER -Total
$10,882.16
AEPIPSO
STREET LIGHTS
$10,92
TREASURER PETTY CASH
CC DEP REF -HOA KELLER
$100.00
TREASURER PETTY CASH
CC DEP REF - KORENAK
$100.00
TREASURER PETTY CASH
CC DEP REF - WADLEY
$50.00
TREASURER PETTY CASH
PARK USER FEE -TYLER
$40.00
TREASURER PETTY CASH
REDBUD FEE - GUZMAN
$30.00
GENERAL -Total
$330.92
GENERAL -Total
$99,597.40
20 AMBULANCE SERVICE FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$3,243.07
JPMORGAN CHASE BANK
ADV OUTFIT - SHELVING
$708.00
JPMORGAN CHASE BANK
NATION REG -LIC FEE
$320.00
JPMORGAN CHASE BANK
OK DEPT -PMD EXAM FEE
$930.00
JPMORGAN CHASE BANK
PRIM PHARM- SUPPLIES
$369.74
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,311.80
OK STATE DEPT OF HEALTH EMERGENCY
33 LICENSE RENEWALS
$1,072.50
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$799512
ARTHUR WAGNER
AMBULANCE REFUND
$40.00
DORIS CARVER
AMBULANCE REFUND
$250.00
EDWARD LEPAGE
AMBULANCE REFUND
$2,720.00
FREDRICK WILKINSON
AMBULANCE REFUND
$265.00
GLENDENE LANDERS
AMBULANCE REFUND
$1,540.00
LINDA COLCLASURE
AMBULANCE REFUND
$25.00
LORETTA RAY
AMBULANCE REFUND
$10.00
MARGARET GARNER
AMBULANCE REFUND
$270.00
MYRTIE HEARTSTOCK
AMBULANCE REFUND
$250.00
NORMA GEORGE C/O WILLIAM GEORGE
AMBULANCE REFUND
$2,577.50
PATSY BROWN
AMBULANCE REFUND
$15.00
REPUBLIC RECOVERY SERVICES INC
COLLECTION SERVICES
$204.00
SHEILA NORMAN
AMBULANCE REFUND
$768.62
STEVEN HUGGINS
AMBULANCE REFUND
$1,600.00
;y
Fund
20 AMBULANCE SERVICE
Claims List - 03/19/2024
Vendor Name
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
WILMA JONES
Payable Description Payment
Amount
SR AMB REF - HOLDER
$20.40
SR AMB REF - PATTERSON
$20.40
SR AMB REF -ROSE
$20.40
SR AMB REF- WILBANKS
$20.40
SR AMB REF- WILKERSON
$20.40
AMBULANCE REFUND
$51.70
AMBULANCE SERVICE -Total $10,688.82
JPMORGAN CHASE BANK AMAZON -ST2 SUPPLIES $75.90
FIRE STAT #2 RENOVATION - Total $75.90
AMBULANCE SERVICE -Total $18,759.84
21 E-911 AT &T PHONE USE $451.39
INCOG
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
LANGUAGE LINE SERVICES
MOTOROLA SOLUTIONS INC
VERIZON WIRELESS
E911 CHARGES
$8,720.05
AMAZON - REFUND
($6.57)
AMAZON- SUPPLIES
$9,88
APCO- TRAINING
$30.00
DELL - LAPTOP
$358.77
GENCORE -COMM MAINT
$3,734.00
RUBBER STAMP- NOTARY
$48.93
TRANSLATION SERVICES
$131.79
ASTRO PKG E911
$2,863.46
WIRELESS CONNECTION
$40.01
GARNETT CULVERT IMPROV -Total $20.00
MESHEK & ASSOCIATES, P.L.C. NOTTINGHAM DRNG IMPRV $2,512.40
NOTTINGHAM DRAINAGE IMPRO -Total
E911 COMMUNICATIONS -Total
MESHEK & ASSOCIATES, P.L.C. RAYOLA PARK DETENTION
$16,381.71
E -911 -Total
$28,621.35
AERIAL DATA SERVICE INC LIDAR SERVICES
$16,381.71
25 HOTEL TAX
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$43.30
JPMORGAN CHASE BANK
MEETING EXP 03101
$70.53
STRONG NEIGHBORHOODS -Total
$113.83
HOTELTAX -Total
$113.83
27 STORMWATER MANAGEMENT
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$20.00
GARNETT CULVERT IMPROV -Total $20.00
MESHEK & ASSOCIATES, P.L.C. NOTTINGHAM DRNG IMPRV $2,512.40
NOTTINGHAM DRAINAGE IMPRO -Total
$2,512.40
MESHEK & ASSOCIATES, P.L.C. RAYOLA PARK DETENTION
$28,621.35
RAYOLA PARK DETENTION -Total
$28,621.35
AERIAL DATA SERVICE INC LIDAR SERVICES
$99,420.00
ENTERPRISE FM TRUST
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
7
FLEET LEASE
$1,041.60
ATWOOD- SUPPLIES
$56.97
BROWN FARMS -SOD
$25.00
CORE &MAIN- SUPPLIES
$1,673.63
DITCH WITCH - SUPPLIES
$144.82
LOWES- SUPPLIES
$36.72
Claims List - _03/19/2024
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.75
JPMORGAN CHASE BANK
WARREN CAT - RENTAL
$6,344.08
LOT MAINTENANCE OF OKLAHOMA, INC.
LAWN MAINTENANCE
$2,564.00
MESHEK & ASSOCIATES, P.L.C.
MISC, DRAINAGE REVIEW
$1,618.75
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$12.34
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER - STORMWATER -Total
$112,987.67
STORMWATER MANAGEMENT
-Total
$14414142
31 AMBULANCE CAPITAL
TREASURER PETTY CASH
SR AMB REF - HOLDER
$3.60
TREASURER PETTY CASH
SR AMB REF - PATTERSON
$3.60
TREASURER PETTY CASH
SR AMB REF -ROSE
$3.60
TREASURER PETTY CASH
SR AMB REF- WILBANKS
$3.60
TREASURER PETTY CASH
SR AMB REF- WILKERSON
$3.60
AMBULANCE CAPITAL -Total
$18.00
AMBULANCE CAPITAL -Total
$18.00
34 VISION TAX
GUY ENGINEERING SERVICES INC
116 - GARNETT TO 129
$1,000.00
116TH - GARNETT RD TO 129TH - Total
$1,000.00
CROSSLAND HEAVY CONTRACTORS
116 -MINGO TO GARNETT
$1,001,300.15
116TH -MINGO TO GARNETT RD -Total
$1,001,300.15
VISION TAX -Total
$1,002,300.15
37 SALES TAX FIRE
AT &T
PHONE SERVICE
$3.36
AT &T
PHONEUSE
$27.88
CITY OF OWASSO
WATER SERVICE
$143.50
ENTERPRISE FM TRUST
FLEET LEASE
$1,514.56
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$2,429.50
JPMORGAN CHASE BANK
AMAZON- FILTERS
$214.18
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$19,89
JPMORGAN CHASE BANK
CONRAD FIRE -E3 REPAIR
$54,31
JPMORGAN CHASE BANK
CONRAD FIRE - REPAIR
$455.36
JPMORGAN CHASE BANK
EMTEC -PEST
$395.00
JPMORGAN CHASE BANK
GREEN COUNTRY -DUES
$60.00
JPMORGAN CHASE BANK
HARRISON -HVAC REPAIR
$2,074.00
JPMORGAN CHASE BANK
HOMEDEPOT -CORE BIT
$150.37
JPMORGAN CHASE BANK
MEETING EXP 02/29
$83,77
JPMORGAN CHASE BANK
NSC -GAS MONITORS
$190.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$2,250.52
JPMORGAN CHASE BANK
OREILLY - COOLANT
$59.96
JPMORGAN CHASE BANK
PIKEPASS -FEES
$47.65
JPMORGAN CHASE BANK
SAFE KIDS - RECERT
$55.00
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$80.00
1.1
Claims List - 03/19/2024
Fund Vendor Name
Payable Description
Payment
AT &T
PHONE SERVICE
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
SMOKEEATERC- HELMET
$575.00
JPMORGAN CHASE BANK
SUMNER- COPIER
$160.27
JPMORGAN CHASE BANK
TIMETOSHINE -FLEET
$183.52
JPMORGAN CHASE BANK
TULSAMETROW- SYMPOSIUM
$50.00
VERIZON WIRELESS
WIRELESS CONNECTION
$1,691.40
SALES TAX FUND -FIRE -Total
TRAINING
$12,969.00
SALES TAX FIRE -Total
TUITION REIMBURSEMENT
$12,969.00
38 SALES TAX POLICE JPMORGAN CHASE BANK
B &H -AV EQUIP
$3,849.30
JPMORGAN CHASE BANK
B &H- MULTIPURPOSE AP
$175.12
JPMORGAN CHASE BANK
CORNERSTONE -RANGE PRO
$1,132.97
JPMORGAN CHASE BANK
FTO BUILD -RANGE PROD
$857.00
JPMORGAN CHASE BANK
LOWES -RANGE PROJ
$1,035.81
JPMORGAN CHASE BANK
LOWES- REFUND
($79.96)
MATLOCK SECURITY SYSTEMS
RANGE SECURITY SYSTEM
$3,100.00
P.D. MULTI -USE STRUCTURE -Total
$10,070.24
AT &T
PHONE SERVICE
$10.07
AT &T
PHONE USE
$27.88
CITY OF OWASSO
WATER SERVICE
$49.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,874.37
FLEETCOR TECHNOLOGIES
FUEL CHARGES FES 24
$12,438.07
GARLAND DBS INC
WINDOW REPAIR PD
$10,543.00
HALLETT INC.
TRAINING
$3,150.00
JEROLD TRAVIS SELLERS
TUITION REIMBURSEMENT
$701.40
JPMORGAN CHASE BANK
AMAZON -CARD READER
$596.30
JPMORGAN CHASE BANK
AMAZON -DEF TACTICAL
$103.38
JPMORGAN CHASE BANK
AMAZON -HARD DRIVES
$1,901.20
JPMORGAN CHASE BANK
AMAZON- REFUND
($13,98)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$712.15
JPMORGAN CHASE BANK
AMAZON -TOOLS
$4,379.88
JPMORGAN CHASE BANK
AMAZON -VEH ITEM
$161.66
JPMORGAN CHASE BANK
AMAZON- VEHICLE
$229,95
JPMORGAN CHASE BANK
AMAZON -WATER FILTER
$71.40
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$141.86
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
$138.00
JPMORGAN CHASE BANK
B &H -PD PROJECTOR
$2,471.45
JPMORGAN CHASE BANK
BROWNELLS- FIREARMS
$232.88
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$19.57
JPMORGAN CHASE BANK
CORNERSTONE -VEH ITEMS
$19.57
JPMORGAN CHASE BANK
EB GUARDIANS - TRAINING
$25.02
JPMORGAN CHASE BANK
FEDEX- POSTAGE
$65.45
JPMORGAN CHASE BANK
GDIT FAA - REGISTRATION
$10.00
0
Fund
38 SALES TAX POLICE
Claims List - 03/1912024
Vendor Name
Payable Description
Payment
Amount
JPMORGAN CHASE BANK
HARBOR FREIGHT - SUPPLI
$65.08
JPMORGAN CHASE BANK
HOME DEPOT -MAINT
$495.67
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$96.80
JPMORGAN CHASE BANK
JIM GLOVER -MAINT
$960.00
JPMORGAN CHASE BANK
LOCKE -ELECT REPAIR
$4.64
JPMORGAN CHASE BANK
LOCKE- FAUCET REPAIR
$68.00
JPMORGAN CHASE BANK
LODGING EXP 02125 -28
$726.00
JPMORGAN CHASE BANK
LODGING EXP 2/14 -15
$107.00
JPMORGAN CHASE BANK
LODGING EXP 214 -9
$550.00
JPMORGAN CHASE BANK
LODGING EXP 2/5 -7
$288.77
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$614.03
JPMORGAN CHASE BANK
MEETING EXP 02/26
$505.96
JPMORGAN CHASE BANK
MTM RECOG- UNIFORM
$1,599.29
JPMORGAN CHASE BANK
NATION TACT - REFUND
($239.00)
JPMORGAN CHASE BANK
NATION TACT - TRAINING
$1,558.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$52.91
JPMORGAN CHASE BANK
OFFICE DEPOT- OFFICE C
$549.99
JPMORGAN CHASE BANK
OKASRO - TRAINING
$250.00
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$1,195.09
JPMORGAN CHASE BANK
OREILLY -VEH ITEMS
$174.32
JPMORGAN CHASE BANK
OREILLY -VEH PARTS
$40.78
JPMORGAN CHASE BANK
OSBI - TRAINING
$70.00
JPMORGAN CHASE BANK
PILOT- TRAINING
$159.00
JPMORGAN CHASE BANK
QT -CAR WASH
$20.00
JPMORGAN CHASE BANK
QT- SUPPLIES
$27,96
JPMORGAN CHASE BANK
QT -VEH MAINT
$15.98
JPMORGAN CHASE BANK
RED HOT - SUPPLIES
$81.91
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$123.04
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
SEW IT- TAILORING
$51.75
JPMORGAN CHASE BANK
SHEEPDOG- TRAINING
$50.00
JPMORGAN CHASE BANK
SHINE FACTORY -FLEET
$320.00
JPMORGAN CHASE BANK
SKID TACT - UNIFORM
$115.00
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$122.98
JPMORGAN CHASE BANK
SUMNER- COPIER
$757.45
JPMORGAN CHASE BANK
THOMSON WEST- ACCESS
$486.07
JPMORGAN CHASE BANK
TIMETOSHINE -CAR WASH
$12.00
JPMORGAN CHASE BANK
TRAVEL EXP 5119 -22
$406.96
JPMORGAN CHASE BANK
ULINE- SUPPLIES
$153.75
JPMORGAN CHASE BANK
USPCA- MEMBER RENEW
$50.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$1,096.00
its]
Claims List - 03119/2024
Fund
Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE
JPMORGAN CHASE BANK
ZER09- UNIFORM
$61.99
MATLOCK SECURITY SYSTEMS
SECURITY SYS SVC CALL
$105.00
VERIZON WIRELESS
WIRELESS CONNECTION
$2,787.39
SALES TAX FUND - POLICE -Total
$56,837.09
SALES TAX POLICE
- Total
$66,907.33
39 SALES TAX STREETS
AEP /PSO
STREET LIGHTS
$6,621.83
BILLY BASORE
JANUARY DIRT
$21.66
BLUE ENERGY FUELS LLC
CNG FUEL CHARGES FES
$163.21
CINTAS CORPORATION
FIRST AID SUPPLIES
$57.49
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$1,916.64
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$76.27
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$231.21
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$75.00
JPMORGAN CHASE BANK
GREENHILL- ASPHALT
$2,713.88
JPMORGAN CHASE BANK
LOWES -SOAP
$39.76
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$374.94
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$197,10
JPMORGAN CHASE BANK
MEETING EXP 02/26
$75.31
JPMORGAN CHASE BANK
QUIKSERVICE- SUPPLIES
$1,151.78
JPMORGAN CHASE BANK
VANCE BROS- SUPPLIES
$234.30
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNAGE & STRIPING
$428.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$302.79
VERDIGRIS VALLEY ELECTRIC COOP
1161129 TRAFFIC SIGN
$82.73
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$78.74
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$6.35
VERIZON WIRELESS
WIRELESS CONNECTION
$120.03
SALES TAX FUND-STREETS -Total
$16,969.42
SALES TAX STREETS
-Total
$16,969.42
40 CAPITAL IMPROVEMENTS
GARVER
ENG SVCS - 96TH ST
$9,396.72
96TH FROM 134TH TO 145TH -Total
$9,396.72
DOERNER, SAUNDERS, DANIEL &
LEGAL SERVICE FEES
$33.00
CIP 106 /129 INTERSECT IMP -Total
$33.00
ANDREW C THOMPSON
ROW ACQUISITION
$30,000.00
ANTONIO LARA JR. III
ROW ACQUISITION
$1,325.00
CIP 961145TH INTERSECT -Total
$31,325.00
ENTERPRISE FM TRUST
FLEET LEASE
$1,069.40
CIP POLICE -Total
$1,069.40
JPMORGAN CHASE BANK
EATON ELECT- VEHCILES
$600.00
JPMORGAN CHASE BANK
VISUAL FORCE - VEHICLE
$437.08
CIP POLICE VEHICLES -Total
$1,037.08
11
Claims List 03/19/2024
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
K +D ARCHITECTS LLC
FS 1 AND 2 REMODELS
$803.12
FIRE STAT #1 RENOVATION -Total
$803.12
K +D ARCHITECTS LLC
FS 1 AND 2 REMODELS
$803.13
FIRE STAT #2 RENOVATION -Total
$803.13
CAPITAL IMPROVEMENTS
Total
$44,467.45
70 CITY GARAGE
CROW BURLINGAME COMPANY
PARTS FOR RESALE
$478,79
FLEETCOR TECHNOLOGIES
FUEL CHARGES FEB 24
$49.37
JPMORGAN CHASE BANK
AMAZON -SIGNS
$37.98
JPMORGAN CHASE BANK
BATTERIES -KEY FOB
$169.72
JPMORGAN CHASE BANK
COUNTRYCAT- REFUND
($318.62)
JPMORGAN CHASE BANK
DITCH WITCH -PARTS
$122.31
JPMORGAN CHASE BANK
HARBOR FREIGHT - SUPPLI
$64.99
JPMORGAN CHASE BANK
HOLT TRUCK -PARTS
$1,093.71
JPMORGAN CHASE BANK
JACK KISSEE- REPAIR
$998.59
JPMORGAN CHASE BANK
JIM GLOVER - REPAIR
$403.57
JPMORGAN CHASE BANK
ODP- SUPPLIES
$43.56
JPMORGAN CHASE BANK
ONG- NATURAL GAS USAGE
$571.82
JPMORGAN CHASE BANK
QUIT BUGGIN- SERVICE
$95.00
JPMORGAN CHASE BANK
SOUTHERN -TIRES
$2,198.64
JPMORGAN CHASE BANK
TERMINAL SUPP- SUPPLE
$11.10
JPMORGAN CHASE BANK
TIGERTOUGH -PARTS
$654.00
JPMORGAN CHASE BANK
WHITE STAR -PARTS
$48.12
JPMORGAN CHASE BANK -
YELLOW HOUSE -PARTS
$671.61
UNIFIRST HOLDINGS LP
VEHICLE MAINT UNIFORM
$84.50
VEHICLE MAINTENANCE -Total
$7,478.76
CITY GARAGE -Total
$7,478.76
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$6,660.04
UNITED SAFETY & CLAIMS INC
WORKERS COMP SVC FEE
$1,656.33
WORKERS' COMP SELF -INS -Total
$8,318.37
WORKERS' COMP SELF -INS
-Total
$8,318.37
77 GENERAL LIABILITY - PROPERT TREASURER PETTY CASH
SERVICE OK -TAG
$50.00
GEN LIAR -PROP SELF INS -Total
$50.00
GENERAL LIABILITY - PROPERT • Total
$50.00
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
AMAZON- FITNESS EQUIP
$227.43
WELLNESS -Total
$227.43
HEALTHCARE SELF INS FUND -Total
$227.43
City Grand Total
$1,438,700.11
12
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at 5th Avenue Business Park
DATE: March 15, 2024
BACKGROUND:
The subject commercial development is located on the southeast corner of East 5th Avenue and
west of the North Owasso Expressway. There are three entrances into the property, one off of East
5th Avenue, and two off of the North Owasso Expressway (service road). Public infrastructure
improvements consist of three commercial concrete approaches, public water lines, stormwater
piping and sanitary sewer infrastructure.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in February 2024, by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor has supplied the necessary two -year maintenance bonds.
RECOMMENDATION:
Staff recommends acceptance of the public infrastructure improvements at 5th Avenue Business
Park.
ATTACHMENTS:
Location Map
ROW Maintenance Agreement
Attorney Approved Bonds
5th Avenue Business Park
7" = 575 tt
Location Map
02/24/2024
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions_ To be sure of complete accuracy, please contact the
responsible staff for most up-to -date i nsormation.
2300 E 14th St, Ste 301 Street I Tulsa, OK 74104
O: (918) 627.3326 1 F: (918) 627.38341 westcousa.com
February 1, 2024
Project: 51h Ave Business Park
Location: 314 E 511 Ave, Owasso, OK 74055
RE: Drainage Ditch Maintenance
Approximately 1/3 mile south of 76`h St N, parallel to Highway 169, the drainage ditch incorporated with
the property at 314 E 5`h Ave, Owasso, OK 74055, south of the crossroads E 5 I Ave and N Owasso
Expressway, will require private maintenance by the property Owner to ensure proper drainage at all
times. This maintenance will include mowing during growing seasons, maintaining proper water flow
and silt build up within the 500' stretch between entrances and erosion control at E entrances as well as
landscape maintenance at the N drainage ditch along 5th Ave.
This requirement will continue in perpetuity to all future Owners if the property is to be sold.
The City of Owasso will not be responsible for maintaining this drainage ditch at any time.
C I-If
Dean West
Property Owner
Farris, Earl
From: Wingert Shellie
Sent: Wednesday, December 20, 2023 3:23 PM
To: Hancock, Brandon; Lombardi, Julie
Cc: Farris, Earl; Wingert Shellie
Subject: RE: Bonds for 5th Ave. Pending Approval
Brandon,
I have reviewed the 5th Ave. Business Park maintenance bond at your request. The attorney -
in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the
amount of the bond is well within the surety's $63,567,000.00 underwriting
limitation. Therefore, the bond is approved.
Thank you,
Shellie
Shellie Wingert
Legal Assistant
City of Owasso
200 S. Main Street
Owasso, OK 74055
swingert@cltvofowasso.com
918- 376 -1548
From: Hancock, Brandon <BHancock @CityOfOwasso.com>
Sent: Wednesday, December 20, 2023 3:07 PM
To: Wingert Shellie <swingert @cityofowasso.com >; Lombardi, Julie <JLombardi @CityOfOwasso.com>
Cc: Farris, Earl <efarris @CityOfOwasso.com>
Subject: Bonds for 5th Ave. Pending Approval
Shellie orJulie-
Please review the Bond attached to confirm they meet requirements.
Thanks In advance for your assistance.
Please reply all with findings.
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
fax: 918 272 -4996
cell: 918 693 -0373
bhancock@citvofowasso.com
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 0847020
MOW ALL MEN BY THESE PRESENTS, That we Dean West Construction Inc
as Principal (Developer and Contractor), and Harco National insurance Company as
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of
Two Hundred Ninety -live Thousand Ave Hundred Eighty -nine & ( 296,689.00 )
which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents,
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
year(s) after final approval of the 5th Ave Business Park - Public Concrete - Public Water Line -Public
Sanitary Sewer - Pubiic Storm Sewer
a privately financed public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal
and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent during the said period.
SIGNED, SEALED, AND DATED: December 19, 2023
Dean West
U- 19
Principal
Hare Vational Insur nce Com any Surety
BY: Attorney -in -Fact
Kristin Lewis
Attach Power of Attorney
POWER OF ATTORNEY
Band# 0847020
HARCO NATIONAL INSURANCE COMPANY
INTERNATIONAL FIDELITY INSURANCE COMPANY
Member companles or IAT Insurance Group, Headquartered: 4200'Six Forks Rd, Suite 1409, Raleigh, NC 27609
KNOW ALL MEN BY THESE PRESENTS: That HARCO NATIONAL INSURANCE COMPANY, a corporation organized and existing under the laws of
the State of Illinois, and INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organlze'd and existing Under the laws of the State of Now
Jersey, and having their principal offices located respectively In the cities of Rolling Meadows, Illinois and Newark; New Jersey, do hereby constitute and
appoint
VAUGHN GRAHAM, JR., VAUGHN P. GRAHAM, CAREY KENNEMER, SHELL] R. SAMSEL, TOM PERRAULT. BECKYVILLMAN,RRISTIN.LEWIS, FAITH BURLESON, STEPHEN M.
POLEMAN, VICKI WILSON, TRAVIS E. BROWN, DWIGHT A PILGRIM, J. KELLY DEER, DEBORAH L, RAPER, AUSTIN K GREENHAW,JAMIE M. BURRIS, RYAN MATTHEW
SANDERS, JOSHUA BRYAN
Tulsa, OK
their true and lawful attomey(s }in -fact to execute, seal and deliver for and on Its behalf as surely, any and all bonds and undertakings, contracts of
indemnity and other writings obligatory in the nature thereof, which am or may be allowed, requited or permitted by taw, statute, rule, regulation, contract
or otherwise, and the execution of such Instfumanl(s) In pursuance of these presents, shall be as binding upon the sold HARCO. NATIONAL
INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY, as fully and amply. to all intents and purposes, as If the same had
been duly executed and acknowledged by their regularly elected officers at their principat offices.
Title Power of Attorney is executed, and maybe revoked, pursuant to and by authority of the By -Laws of HARCO NATIONAL INSURANCE COMPANY
and INTERNATIONAL FIDELITY INSURANCE COMPANY and Is grentad under and by authority of the following resolution adopted by the Boardbf
Directors of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 13th day of December, 2918 and bythe Board of
Directors of HARCO NATIONAL INSURANCE COMPANYat a meeting held on the 19th day of December, 21110.
'RESOLVED, that (1) the Chief Executive Officer, President, Executive Vice President, Senior Vice President, Vice P'resldent, or Secretary Of the
Corporation shall have the power to appolal, and to revoke the appointments of, Attorneysdo-Facl or agents with power and authority as defined or limited
In their respective powers of attorney, and to execute on behalf of jha Corporation and affix the Corporation's seal thereto, bonds, undertakings,
recognlzances, contracts of Indemnity and other written obligations In the nature thereof of related thereto; and (2) any such Officers of the Corporation
may appoint and revoke the appointments oftolnt- control custodians, agents for acceptance of process, and Altortroys- in.fapt with pulbodty for execute
waivers antl consents on behalf of the Corporation; and (3) the signature of any such Officer of the Corporation end the Corporation's seal may be affixed
by racaimlo to any power of attorney or certification glven.for the axecudomof any bond, undertaking, recognizance, contract of)ndemolly orolher written
obligation In the nature thereof or related thereto, such signal= and seals when so used whether heretofore or hereafter, being hereby adopted by the
Corporation as the original signature of such officer and the original seal of the Corporation, to be valid and binding upon the Corporation with the same
force and effect as though manually affixed"
IN WITNESS WHEREOF HARCO NATIONAL INSURANCE COMPANY and 1NTERNAi10NAL
FIDELITY INSURANCE 4OMPANY have each executed and Attested these prespnls
on this alai day of December, 2022
STATE OF NEW JERSEY STATE OF ILLINOIS
County of Essex County of Cook
SEAL
Kenneth Chapman
Exscutfve Vice President, Harco Natignal Insurance Company
and International Fidelity Insurance Company
On this 31st day of December, 2022 , before me came the Individual who executed the preceding Instrument, to me personally known, and,
being by me duly sworn, Said he Is the therein described and authodzed officer of HARGQ NATIONAL INSURANCE COMPANY and
INTERNATIONAL FIDELITY INSURANCE COMPANY; that the seals affixed to said Instrument are the Corporate Seals of said Companies; that the
said Corpomle Seats and his signature were duly affixed by order ofdre Boards of Directors of sold.Compa;les.
IN TESTIMONY WHEREOF, I heye hefeunto sal my hand affixed my Official Seal, at the City of Newark,
New Jersey the day and year first above written.
CathyCmz a NotaryPupllc of New-Jersey
CERTIFICATION My Commlaslon F.4Plres,Aprll 16,2024
I, the undersigned officer of HARCO NATIONAL INSURANCE COMPANY end INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify'
that I have compared the foregoing copy of the Power of Attorney and affidavit, and the coj y of the Sections of the By -Laws of said Companies as set
forth In said Power of Aitorndy, with the originals on file In the home office of seld companies, and that the same am correct transoripls thereof, and of the
whole of the said originals, and that the said Power of Attorney has not been rbvoked end is now In full force end affect.
IN TESTIMONY WHEREOF, I have hereunto set my bond on this daq,'December 19, 2023
Irene Mart rte, Assistant Secretary,
Earl,
See breakdown below of bond costs. Please let me know if you have any other questions.
Ncole,cynclu
Asst Project Manager
West Construction, Inc.
2300 E 14th St, Suite 301
Tulsa, OK 74104
918 - 800 -9714
wwvi.westcousa.com
1W-
Friday, March 1, 2024 8:34:30 AM - FW: 5th Ave Business Park - City of Owasso Maintenance Bonds - Message (HTML)
5th Ave City of Owasso Bond Information
Item
utility
Description
Total
Grand Total
for Bond
Breakdown
Concrete
lApproaches, manhole structures, I abor (base don3,200sf for approaches), testin
$ 37,526.00
2
Water Line
Labor and Material for public sectlon and connections toCit main, hydrants, testin ,boring
$126,934.00
3
Sancta Sewer Laborand materials for public sectlan and connection to City main, testing, trenching
$ 68,011.37
4
Storm Sewer
Labor and materials for publl c section and connection to City maln, testing, 6oring
$ 63,117.63
TOTALS: j
$295,589.Ob
Ncole,cynclu
Asst Project Manager
West Construction, Inc.
2300 E 14th St, Suite 301
Tulsa, OK 74104
918 - 800 -9714
wwvi.westcousa.com
1W-
Friday, March 1, 2024 8:34:30 AM - FW: 5th Ave Business Park - City of Owasso Maintenance Bonds - Message (HTML)
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: OkMRF Retirement Request
DATE: March 15, 2024
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not
participate in the State Police or State Fire pension plans, requires the City Council acting as the
OkMRF Retirement Committee to approve applications for retirement.
To be eligible for retirement benefits through OkMRF an employee must have a minimum of five
years of employment. Once an employee has five years of service the employee is considered
vested and upon leaving employment with the City has three options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
February 9, 2024, was the lost day of employment for Joshua Quigley, Community Center
department. Mr. Quigley was a participant in the OkMRF retirement plan while employed with
the City since August 2015. Mr. Quigley is vested and has applied for, and meets the
prerequisites for Deferred Retirement.
February 23; 2024, was the last day of employment for Elishya Cook, Recreation and Culture
department. Ms. Cook was a participant in the OkMRF retirement plan while employed with the
City since March 2014. Ms. Cook is vested and has applied for, and meets the prerequisites for
Deferred Retirement.
RECOMMENDATION:
Staff recommends approval of Deferred Retirement benefits for Joshua Quigley and Elishya
Cook.
TO: The Honorable Mayor and City Council
FROM: Nathan Singleterry, Desktop Support Technician
SUBJECT: Surplus Equipment and Authorize Auction
DATE: March 15, 2024
BACKGROUND:
The City of Owasso declares items surplus that have reached their end of life or are no longer
useful.. An estimated value of $500.00 or more for the individual items requires City Council
approval for disposal.
For several years, the City has utilized auction sites to auction surplus vehicles and equipment.
These sites act as an "auction broker." Both private individuals and public entities utilize these
online auctions as a tool to obtain the highest resale or salvageable price for items they can no
longer utilize.
HOW IT WORKS:
The following is the step -by -step process for online auctions followed by the City of Owasso:
• City Council declares vehicles or other items, valued over $500.00, as surplus;
• Digital pictures are taken and descriptions written for each item to be auctioned
• Staff determines the length of auction;
• Staff includes acceptable methods of payment;
• Staff determines whether items can be shipped or would need to be picked up by the
purchaser /buyer. Most often, items are picked up at City locations;
• The auction is promoted through social media and the City's website;
• At the end of the auction the highest bidder is notified, and arrangements are made
for shipping or pick -up of item once payment is received.
FEES:
There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee,
and for others there may be a percentage of the total sale price. Staff evaluates the items to be
sold to determine the best online option for auctioning.
ITEM RECOMMENDED TO BE DECLARED SURPLUS:
The following item has been deemed as no longer needed to remain in service due to age and
has been replaced during the Fire Station 1 remodel:
Item: Fisher & Paykel 36" Gas Range SN:DRG364647 Book Value: $1,500.00
RECOMMENDATION:
Staff recommends declaring the Fisher & Paykel 36" Gas Range as surplus to the needs of the
City of Owasso and approving of disposal via online auction.
TO: The Honorable Mayor and City Council
FROM: Chris Garrett, City Manager
SUBJECT: Proposed Amended Agreement with the Owasso Chamber of Commerce
DATE: March 15, 2024
BACKGROUND:
During the March 2024 Worksession meeting, the City Council discussed renewing a contractual
agreement to provide professional services to execute the City's Economic Development Strategic
Plan in exchange for a fee. The proposed amended agreement contains contracted services
directly drawn from the Economic Development Strategic Plan, with an amended term, extending
the agreement through the end of June 2024.
COMPENSATION FOR SERVICES:
The proposed amended term would start on April 1, 2024, and expire on June 30, 2024. The
compensation for services would be $57,500.00.
ATTACHMENT:
Proposed Renewal Agreement
FIRST AMENDMENT TO THE AGREEMENT FOR ECONOMIC DEVELOPMENT PARTNERSHIP
This FIRST AMENDMENT TO AGREEMENT FOR ECONOMIC DEVELOPMENT PARTNERSHIP is hereby
made and entered into effective March 31, 2024, by and between the City of Owasso, Oklahoma, a
municipal corporation, and the Owasso Chamber of Commerce.
WHEREAS, the Economic Development Partnership was originally executed by the parties on
March 21, 2023, and both the City and Chamber hereby desire to amend Section 12 of the Agreement
to read as follows:
12. TERM
The term of this Agreement is for fifteen (15) months and the contract shall terminate on
June 30, 2024, if not amended prior to that date.
IN WITNESS WHEREOF, the Parties have executed this First Amendment to Economic Development
Partnership on the day and year written above.
Kelly Lewis, Mayor
Julie Lombardi, City Attorney
ATTEST:
Juliann M Stevens, City Clerk
Chelsea Levo Feary, Chamber President
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer, AICP, Planning Manager
SUBJECT: Resolution 2024 -OZ Project Application Community Development Block Grant
(CDBG 2024)
DATE: March 15, 2024
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program, is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals submitted
for funding through the CDBG Program must document the achievement of at least one (1) of the
following national objectives:
➢ Provide benefit to low- and moderate - income persons;
Aid in the prevention or elimination of blight; and
➢ Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
On January 26, 2024, the Indian Nation Council of Governments (INCOG) provided information
regarding the 2024 CDBG application. The completed application is due no later than April 12, 2024.
Owasso is a part of an Urban County and as such does not compete for the funding through the
State Department of Commerce. According to INCOG, Owasso will receive an estimated allocation
of $159,894.62 for the 2024 CDBG funding cycle (pending Congressional approval and funding). The
grant does not require a local match.
HISTORY:
In the past,. the City of Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a 'low to moderate income" household. HUD's
formula used Census Tracts as the geography to determine if an area qualifies or does not. As a
result, Owasso lost most of its qualifying Census Tracts, with the exception of the Baptist Village area.
Due to the income limit change, communities were left to conduct door to door surveys to qualify
smaller geographic areas within the larger Census Tracts.
In 2016, staff conducted a door -to -door survey in the Hale Acres neighborhood near North Garnett
Road and East 116th Street North. The data collected from this survey met the income requirement
thresholds and allowed the neighborhood to qualify for CDBG funds. The surveys are only good for
5 -year periods, and therefore in the late winter of 2021, staff performed a second door -to -door survey
in the Hale Acres neighborhood. The survey results again met the income limit thresholds allowing
the area to be re- qualified for another 5 -year period. Since 2017, the City has used its CDBG
allocation to replace and /or upgrade sanitary sewer and water lines in this neighborhood.
PUBLIC MEETING:
Per INCOG, a public meeting is required in order to receive feedback concerning the proposed use
of these CDBG funds. As such, said public meeting was held at 2pm, in the Owasso City Hall
Community Room, on March 12, 2024. No residents attended said meeting.
2024 CDBG Application and Grant
Page 2
PROPOSED 2024 PROJECT:
Unlike the last three years, this year staff intends to do a phased approach to the next portion of
infrastructure upgrades that are proposed to occur in the Hale Acres neighborhood. If awarded, the
City is proposing to "save" the allocated 2024 CDBG funds; these 2024 funds would then be
combined with CDBG funds the City is anticipating to apply for in 2025. This would mean that no new
CDBG- related project would occur in the Hale Acre neighborhood until after the 2025 CDBG
application cycle. Staff has determined that by accumulating two years' worth of funding and
waiting to do one larger project as opposed to two separate, smaller projects, the City will ultimately
be able to reduce costs associated with bidding and mobilization.
If approved, in the second half of 2025, the City plans to begin work on replacing three water lines
within the Hales Acres neighborhood, along East 114th Street North, North 109th East Avenue, and
North 112th East Avenue. With both the 2024 and 2025 allocation of funds, staff proposes to install
approximately four thousand (4,000) linear feet of new 6" PVC water line along the aforementioned
streets. This project will be a continuation of the on -going infrastructure work that has previously been
completed in this neighborhood.
RECOMMENDATION:
Staff recommends approval of Resolution 2024-02, requesting assistance from the Tulsa County CDBG
Urban County Program, approving an application identifying the installation of new water lines in the
Hale Acres subdivision (expected to commence in 2025) as the preferred project for the FY 2024
funding cycle, and authorization to execute all related documents.
ATTACHMENTS:
Resolution 2024 -02
Completed CDBG Application
ATTACHMENT E
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
RESOLUTION 2024 -02
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C.
93 -383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG'),
funds may be used for the support of activities that provide decent housing and suitable living
environments and expanded economic opportunities principally for persons of low- and
moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated
areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-
383, as amended, authorized the Secretary of Housing and Urban Development, as a
representative of the United States of America, to grant to Tulsa County funds and
administrative responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for
the purpose of participation in the Tulsa County Urban County Community Development Block
Grant Program for Federal Fiscal Years 2023 -2025; and,
NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the City of Owasso
desires to obtain assistance in addressing community development needs and hereby requests
the Tulsa County CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Owasso City Council that the City of
Owasso affirms its commitment to take all action within its power to facilitate the receipt of the
assistance of community development funds, and upon receipt to administer said grant by the
rules and regulations established by the United States of America, the State of Oklahoma, Tulsa
County and all empowered agencies thereof.
ADOPTED this 19`h day of March, 2024, at a regularly scheduled meeting of the governing
body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Mayor, Kelly Lewis
Name and Title of Chief Elected Official
Signature of Chief Elected Official (S E A L)
Attest:
Subscribed and sworn to before me March 19, 2024
Juliann M. Stevens, City Clerk
FY2024 APPLICATION GUIDANCE
Due date for this Application is April 12, 2024
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant application for the FY2024 Tulsa County
CDBG Urban County Program.
Eligible Entities
Entities included for FY2024 funding, the funding allocation to the entity, and the
percentage of low and moderate income population for each is listed below:
Proposed Percentage
Threshold Requirements for FY2024 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established for the FY2024
Application cycle. To submit an application for FY2024, communities with open
Metro Entities contracts must comply with the following Threshold Requirements:
100% of 2021 grant expended;
50% of 2022 grant expended and reimbursement request submitted;
2023 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2024, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Metro Entities
Amount
Population
Broken Arrow Infrast.
$406,225.00
28.43
Bixby
$ 93,603.27
23.03
Owasso
$159,894.62
26.66
Sand Springs
$ 93,867.17
38.12
Sapulpa
$130,547.05
49.54
Revolving Entities
Glenpool
$120,143.00
38.36
Tulsa County
$120,143.00
42.42
Threshold Requirements for FY2024 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established for the FY2024
Application cycle. To submit an application for FY2024, communities with open
Metro Entities contracts must comply with the following Threshold Requirements:
100% of 2021 grant expended;
50% of 2022 grant expended and reimbursement request submitted;
2023 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2024, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 6
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre(a)incog,.org
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National Objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United States
Department of Housing and Urban Development (HUD). Each activity proposed
for funding with Community Development Block Grant(CDBG) dollars claiming
the National Objective of benefit to low and moderate income persons, must
provide data indicating the percentage of low and moderate income beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 2 of 6
3. When planning projects for FY2024, be aware that accumulating more than 2
years of grant funding is not permitted.
4. Engineering is a permissible use of CDBG funds but competitive procurement
requirements must be followed.
5. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG- funded activity should receive
prior INCOG review and approval.
6. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 15 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, copy of certified posted notice, screenshot
of posting on City website. Tulsa County has prepared a Citizen Participation
Plan on behalf of the Urban County communities; therefore, the individual
community does not need to prepare a full Citizen Participation Plan.
7. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require Oklahoma
Department of Environmental Quality (DEQ) construction permitting must have
certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior Citizen Centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
• Social services
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 3 of 6
Construction of ADA Sidewalks in non -low /mod census tracts is not an
eligible project.
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
JT Darling
Preslie Anderson
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 4 of 6
579 -9431 cbrierre @incog.orq
579 -9494 Idarling(a)incog.org
579 -9452 panderson aa)incog.org
Section Two
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51 %, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income persons.
Examples would include resurfacing of a collector street or construction of a fire
department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 5 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un -served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area designated
to receive the focus of the demolition, clearance and /or removal activities.
Typically, the properties located within the geographic area designated to receive
the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvemdnt.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 6 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
7. Readiness To Proceed (Attachment F- Applicant Provides own
Form)
Applications must include an anticipated start date and projected timeline for
completion. Documentation of the level of readiness to proceed must be
submitted.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 7 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Required Documents to be submitted with Applications
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/Block Group (BG) clearly
marked
C, Number of population served
o Census Tract(s) and Block Groups(s) identified
✓ Application Certification
✓ Attachment A: Line Item Budget
✓ Attachment B: Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
✓ Attachment C: Other Project Funding Sources
✓ Attachment D: Certified Professional Cost Estimates /Engineering
Report
✓ Attachment E: Resolution
✓ Attachment F: Project Timeline
Application
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government City of Owasso, Oklahoma
Mailing Address PO Box 180, Owasso OK, 74055
Physical Address 200 South Main Street, Owasso OK
Zip Code +4 74055 -3437
Phone Number 918- 376 -1500
FEI# 73- 6069613
SAM
Unique
Entity# E7L4N7KNRE78
Chief Elected Official Mayor k
Clerk Ms. Juliann M. Stevens
Lewis
2. Name of Staff Contact Ms. Alexa Beemer
Phone Number 918- 376 -1536 E -mail abeemer @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
Please see attached description and map on the following two pages.
4. Number of population served:
❑ Census Tract/Block Group #
Household Income Survey
5 Project Budget Summary
613
Hale Acres Subdivision (surveyed in Winter 2021)
CDBG Funds $ 159,894.62 (estimated)
Other Sources City (OPWA)* $ 150,000
Total $ 309,894.42
Pending City Council and Owasso Public Works Authority (OPWA)
Application approval.
Community Development Block Grant (CDBG
2024 Tulsa county urban county Represents one half of the total budget needed for this project, as
Page 2 of 2 the City intends to accumulate CDBG funds from both the 2024 and
2025 application cycles
PROPOSED 2024 PROJECT- City of Owasso:
Unlike the last three years, this year staff intends to do a phased approach to the next portion
of infrastructure upgrades that are proposed to occur in the Hale Acres neighborhood. If
awarded, the City is proposing to "save" the allocated 2024 CDBG funds; these 2024 funds would
then be combined with CDBG funds the City is anticipating to apply for in 2025. This would mean
that no new CDBG- related project would occur in the Hale Acre neighborhood until after the
2025 CDBG application cycle. Staff has determined that by accumulating two years' worth of
funding and waiting to do one larger project as opposed to two separate, smaller projects, the
City will ultimately be able to reduce costs associated with bidding and mobilization.
Design for this phase project would begin in spring of 2024. In the second half of 2025, the City plans
to begin work on replacing three water lines within the Hales Acres neighborhood, along East 114th
Street North, North 109th East Avenue, and North 112th East Avenue. With both the 2024 and 2025
allocation of funds, staff proposes to install approximately four thousand (4,000) linear feet of new
6" PVC water line along the aforementioned streets. This project will be a continuation of the on-
going infrastructure work that has previously been completed in this neighborhood.
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Mayor, Kelly Lewis
(Type) Name and Title of Chief Elected Official
[SEALI
Signature of Chief Elected Official
State of Oklahoma
County of
Attest:
Subscribed and sworn to before me , 2024
Juliann M. Stevens, City Clerk
Application
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 3 of 2
Date
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
BUDGET
Name of Applicant: City of Owasso
ATTACHMENT A
Itemized Description of Funding Source Funding Source Funding Source Total Project
Construction Activity CDBG Grant City Other Expenditures
Total Construction Activity $159,894.42 $150,000* $ - $309,894.42
Professional &c Non Construction
Engineering/Architect Funds $
Inspection Funds
Other: Survey
Other: Publishing
Total Professional &z Non Const. $ - $ _ $ _ $ _
Total Project Costs ** $159,894.42 $150,000* $309,894.42
* Pending City Council and Owasso Public Works Authority (OPWA) approval.
** Represents one half of the total budget needed for this project, as the City intends to accumulate
CDBG funds from both the 2024 and 2025 application cycles
2024 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s)
Budget
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
ATTACHMENT B
Activity Name: Hale Acres Neighborhood, Survey Data (Winter 2021)
COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSFHOI DS ORTAINFn FROM THE HnI IsFHry n al P\lr:y IN Fnru APPPnPPIATF nnl I InnN
Insert County Income Levels
$47,750
54,550
$61,350
$68,150
$73,6500
$79,100
$84,550
$90,000
Number of People in Each Household
1
2
3
4
5
6
7
8
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Total Number Of Households
23 6
22 20
12 11
24 9
14 2
6 3
2 3
1 1
Total Number of Occupied Households /Homes in Activity Target Area = 175
Total Number of Persons in Activity Target Area = sia
Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 159
Total Number of Persons Accounted for by the Survey in the Activity Target Area = 499
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 104
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 55.4 %
I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate:
City-wide Low and Moderate Income Level
(For use only when projects are of City-wide benefit.)
Signature of Chief Executive Official
[Seal]
Subscribed and sworn to before me
Commission
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Beneficiary Income Survey Summary – Attachment B
Date
20— My commission expires
Clerk /Notary Signature
HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
only when a project's target area boundaries are
identical to BG, ED or Tracts)
20_
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal /State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency
Purpose
Amount
Present Status Comment
Owasso Public Works
Authority (OPWA)
Augment 2024 CDBG Funds
$150,000
*Pending City Council and
OPWA approval.
x
Chief Elected Official Signature Date
Other Funding Sources — Attachment C
Community Development Block Grant
2024 Tulsa County Urban County
Page 1 of 1
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
2024 -25 Hale Acres CDBG Water Line Replacement, Phase III
Prepare by: Owasso Public Works
3/14/2024
Item
Number
Item Description
Amount
Unit
Unit Cost
Total Cost
1
Mobilization /Demobilization
1
LS
$25,000.00
$25,000
2
Traffic Control /Safety Signage
1
LS
$ 9,200.00
$9,200
3
Insurance and Permits
1
LS
$ 1,009.00
$1,000
4
6" C -999 PVC Water Line
3698
LF
$ 70.90
$252,560
5
5" Gate Valve and Box
16
EA
$ 1,600.00
$25,600
6
Fire Hydrant Assembly
7
EA
$ 6,809.00
$47,600
7
3/4" Service Connection
55
EA
$ 2,250.00
$123,750
8
Sodding
4009
Sy
$ 10.09
$40,989
9
lGravel Drive Replacement
55
Sy
$ 35.00
$1,925
1.0
Type it Repair (AC)
52
Sy
$ 175.00
$9,100
11
Concrete Drive Removal and Replacement
700
5Y
$ 125.00
$67,500
Total
$623,324
CDBG Funding (Two Years' Worth) $318,009
CofO Funding (Two Years' Worth) $300,000
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
Attach Project Timeline which clearly demonstrates Readiness To Proceed,
including an anticipated start date and projected timeline for completion.
Documentation of the level of readiness to proceed must be submitted.
Award of construction bid and start of construction cannot be prior to
completion of environmental review by INCOG.
Estimated Construction Start Date- Tentatively Fall 2025
Day 0- 2024 CDBG Funds awarded and City of Owasso notified
Day 70- Project surveyed, conceptual design completed
Day 300- Apply for 2025 CDBG Funding
Day 325- Apply for ODEQ Permit
Day 360- Advertise project (contingent upon award of 2025 CDBG Funds)
Day 390- Open Bids
Day 410- Award Bids
Day 430- Notice to Proceed /Construction Begins
Day 670- Complete Construction
Day 700- Close -out Project
NOTICE OF TULSA COUNTY
CDBG- COMMUNITY DEVELOPMENT BLOCK GRANT
OWASSO FY 2024 PROPOSED PROJECT PUBLIC MEETING
A Public Meeting will be held at 2:00 p.m., Tuesday, March 12, 2024 in the Community Room of Owasso
City Hall, 200 S Main St, Owasso OK, 74055, to receive recommendations and feedback on a proposed
waterline project in the Hale Acres neighborhood, as a member of the Tulsa County CDBG Urban County.
The City of Owasso is planning to submit an FY 2024 application to Tulsa County. The City is
anticipating on receiving an allocation of $159,894.62 inTulsa_County FY 2024 CDBG_funds from.the
U.S. Department of Housing and Urban Development. Citizens are requested to participate in the Public
Meeting and express their views on community development needs and on the allocation of these funds
within the City of Owasso.
Recommendations received will be considered by the Owasso City Council, the CDBG Urban County
Policy Committee, and the INCOG staff in developing the Owasso Urban County CDBG FY 2024
application. Comments or proposals, where feasible, will be incorporated into the application to be
submitted to Tulsa County by April 15, 2024.
Anyone requiring special accommodations pursuant to The Americans with Disabilities Act should notify
Alexa Beemer, Planning Manager, at 918 - 376 -1536.
Notice filed in the office of the City Clerk and posted on the City Hall Bulletin Board at 12:00 pm on
Friday, February 23, 2024.
Juliann M. Stevens, City Clerk
SPEAKER SIGN -IN SHEET
Name
Address
Contact Info
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
*no people attended from 2pm - 3pm,
tues. march 12th, 2024
alexa beemer, planning manager
TO: The Honorable Mayor and City Council
FROM: Chris Roberts, Fleet & Facility Maintenance Superintendent
SUBJECT: Vehicle Leasing from Enterprise Fleet Management, Inc.
DATE: March 15, 2024
BACKGROUND:
On August 3, 2021, City Council approved the Master Equity Lease Agreement with Enterprise Fleet
Management, Inc. The Master Equity Lease Agreement establishes the business relationship
between the City and Enterprise Fleet Management, Inc., which allows staff to initiate capital -
leasing arrangements for vehicles proposed as part of the FY 2024 Budget.
The FY 2024 Budget includes four replacement vehicles for the Fire Department and one
replacement vehicle for the City Manager. Details follow:
Department
Vehicle to be Replaced
Reason for Replacement
Monthly Lease
2008 Chevy Tahoe
Age/condition - 145,734 miles
2024 Chevrolet 1500 LT
2008 Ford F250 Pickup
Age/condition - 96,686 miles
Fire
2012 Chevy Tahoe
Age/condition - 107,518 miles
$53,080.75
2012 Chevy 1500 Pickup
Age/condition - 77,058 miles
Managerial
2022 Nissan Sentra (previous lease)
Manufacturer. recall; unresolved safety
issue
Enterprise Fleet Management recently notified staff that four of the five vehicles are being
prepared for delivery. To proceed, staff is seeking approval to enter into a forty- eight -month lease
with Enterprise Fleet Management, Inc. to lease the following vehicles:
Quantity
Vehicle Description*
Capitalized Cost
Monthly Lease
Est. Residual Value
2024 Chevrolet 1500 LT
$50,476.50
$963.75
$17,767.86
1
2024 Chevrolet 1500 LT
$53,080.75
$998.98
$18,684.43
1
2024 Chevrolet 2500 WT
$50,792.95
$956.03
$17,879.35
2
2024 Chevrolet 1500 WT
$47,550.20 ea.
$895.16 ea.
$16,737.56 ea.
* Proposed trucks are Silverado 4x4 Crew Cab series, trim levels are Luxury Touring (LT) & Work Truck (WT)
As a reminder, the forty- eight -month leasing period extends beyond FY 2024. Future payments due
in months beyond June 2024 are contingent upon annual appropriations by the City Council. The
leasing period does not begin until the vehicles are delivered to the City for use.
FUNDING:
Funding is available in the General Fund.
Vehicle Leasing from Enterprise Lease Management, Inc.
Page 2
RECOMMENDATION:
Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management,
Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual
appropriations by the City Council, and authorization to execute the necessary documents to
lease the following vehicles:
Quantity
Vehicle Description*
Department
Monthly Lease
1 2024 Chevrolet 1500 LT Managerial $963.75
1 2024 Chevrolet 1500 LT Fire $998.98
1 2024 Chevrolet 2500 WT Fire $956.03
2 2024 Chevrolet 1500 WT Fire $895.16 each
TO: The Honorable Mayor and City Council
FROM: Larry Escalanto, General Services Superintendent
SUBJECT: Dump Truck Purchase
DATE: March 15, 2024
BACKGROUND:
Staff is proposing to purchase a new dump truck chassis and hydraulic body utilizing State of
Oklahoma approved vendors, in accordance with the City's local purchasing ordinance. The new
dump truck will be used primarily by the Streets Divisions for hauling material for infrastructure
maintenance and repairs. Additionally, the proposed new dump truck will be utilized to assist with
the snow and ice control program. The 2008 International dump truck would be transferred to the
wastewater treatment plant.
FUNDING:
The total cost for the proposed dump truck chassis and dump body is $155,385.80. Funding is
included in the Half Penny Sales Tax Fund (Streets) Budget for the procurement of a dump truck.
RECOMMENDATION:
Staff recommends approval to purchase a 2025 International HV607 SBA dump truck chassis from
Holt Truck Centers of Oklahoma City, Oklahoma, in the amount of $105,780.00 per the State of
Oklahoma's approved contract #SW0035T.
Staff also recommends approval to purchase a 10/12 cubic yard Godwin dump body with
hydraulic controls for plow and spreader attachments, from Great Western Trailers of Oklahoma
City, Oklahoma, in the amount of $49,605.80 per the State of Oklahoma's approved contract
#SW 106.
ATTACHMENTS:
Quote - Holt Truck Centers of Oklahoma LLC
Quote - Great Wester Trailers
TRUCK CENTERS row
1735W RENO OKLA CITY,OK 73106
405 - 236 -2792 holttruckcenters.com
3/04/2024
TO: LARRY ESCALANTA
CITY OF OWASSO
Thank you for the opportunity to quote THE CITY OF OWASSO on your upcoming truck purchase off the
Oklahoma State Contract SW0035T. Pursuant to the request for a 2025 HV607 SBA TANDEM CHASSIS.
I have outlined the details for our proposal for your review.
2025 INTL HV607 6x4 Chassis, Base Price $105,780
CUMMINSL9350HP ENGINE
ALLISON 3000RDS TRANSMISSION
40K REAR SUSPENSION
14K FRONT AXLE & SUSPENSION
COMPLETE CHASSIS SPEC'S WITH OPTIONS ATTACHED
TOTAL PURCHASE PRICE $105,780
HOLT TRUCK CENTERS and NAVISTAR are excited about the opportunity to serve
THE CITY OF OWASSO and support your transportation equipment needs.
Sincerely,
MUNICIPAL SALES /OKLAHOMA
918 - 284 -2297
james .patchen @holttruckcenters.com
6REArwESrERN
TRA /L ER
With you at every turn
Great Western Trailers
10400 West Reno
Oklahoma City, OK 73127
Phone: (405)943- 9851/(800)376.6307
Fax: (405) 488 -1904 Kurt Olson
Fax: (405) 4884906 Kurt Schroeder
Kurt.Olson@ereatwestemtrailer.com or
Kurt. Schroeder(@greatwesterntrailer corn
www.areatwesterntrailer.com
Customer: CITY OF OWASSO - PUBLIC WORKS
301 WEST 2ND AVENUE
OWASSO OK 74055 -0180
Contact: LARRY ESCALANTA
Phone: (918) 376-1500
Fax: (918) 376-1599
Email:
QUOTATION
Quote ID: KS05102
Page 1 of 3
Quote Number: KS05102
Quote Date: 3/4/2024
Quote valid until: 4/3/2024
Salesperson: KURT SCHROEDER
QUANTITY
PART NUMBER
DESCRIPTION
LIST PRICE
AMOUNT
STATE CONTRACT, SW106
* *DUE TO PRICE VOLATILITY -
SWT&E WILL DO EVERYTHING IN OUR
POWER TO HOLD PRICE FOR 30 DAYS
1 EA
SW- 25101601 / 09110
FURNISH AND INSTALL GODWIN DUMP BODY, 500T
$38,985.00
$38,985.00
W/63120 HOIST
10/12 CU YD, 15 FEET, 84" INSIDE WIDTH, 96" OUTSIDE
WIDTH,
50" HEAD, 41" TAILGATE, 36" SIDES, 10 GAUGE HI-
TENSILE STEEL SIDES, & TAILGATE
FLOOR RADIUS 2",3/16" HI- TENSILE; REAR CORNER
POST 10" FULL DEPTH,
BOXED TOP RAIL, SCREW TYPE REFLECTORS (STICK ON
NOT ACCEPTABLE)
TAILGATE DOUBLE ACTING, SIDE BOARD EXTENSIONS 6"
CHANNEL
MUD FLAPS, STEP LOCATED AT REAR CURBSIDE BODY
BETWEEN BOLSTER
TARP TIE DOWN 5/8" REINFORCING BAR 3" HIGH FROM
EXTREME TOP OUTER EDGE OF RUB RAIL,
BODY UP LIGHT, BACK UP ALARM,
1/2 CAB SHIELD OVER TRUCK CAB
SAFETY STRUT, BODY UP LIGHT, BACK UP ALARM
HOIST FD63120, STROKE 120 ", 1ST SLEEVE 6 ", 2ND 6"
3RD 4 ", BASE TUBE 7",
BLEEDER VALVE AT TOP SLEEVE
NO HYDRAULICS (SEE SPECIAL HYDRAULICS)
PAINT ONE COLOR
1 EA
SW- 25172802 / 09114
FURNISH AND INSTALL PER STATE CONTRACT SPECIAL
$32,800.00
$32,800.00
HYDRAULIC SYSTEM
WITH FRONT MOUNTED PUMP,
SOLENOID OPERATED VALVES, FOR DUMP, SPREADER
AND SNOWPLOW
MULTIPLEX CONTROLLED THROUGH POWER & GROUND
FOR ELECTRIC FUNCTIONS
CONTROL CONSOLE,
SOFT TOUCH KEY SWITCH FOR DUMP AND SNOWPLOW,
SPREADER CONTROL WILL BE A 10 POSITION
SPREADER ON AND OFF SWITCH, AND BLAST BUTTON
SPREADER TO HAVE QUICK DISCONNECTS AT REAR.
STANDARD PUMP WILL BE A CONTINUOUS OPERATING
GEAR PUMP
MOUNTED TO CRANKSHAFT WITH A 1310 SERIES DRIVE
LINE.
GREATWESTMV
TRAILER
With you at every turn
Great Western Trailers
10400 West Reno
Oklahoma City, OK 73127
Phone: (405)943. 9851/(800)375 -6307
Fax: (405) 488 -1904 Kurt Olson
Fax: (405) 488 -1906 Kurt Schroeder
Kurt.Olsonagreatwestemtrailer.com or
Kurt. Schroeder(@greatwesterntrailer com
www.ureatwesterntrailer.com
QUOTATION
Quote ID: KS05102
Page 2 of 3
QUANTITY
PART NUMBER
DESCRIPTION
LIST PRICE
AMOUNT
HYDRAULIC GAUGES IN VALVE CABINET
HYDRAULIC OIL FILTER TOP MOUNTED IN TANK
* * ** GROUND SPEED & MICROPROCESSOR CONTROL,
PLOW POWER UP & DOWN, PLOW POWER ANGLE
(RIGHT & LEFT), VALVE LOAD SENSING INCLUDED, PUMP
BYPASS VALVE W /LEVEL SENSOR' *"
MUNCIE -OMNI
1 EA
SW- 25101601 / 09102
FURNISH AND INSTALL 8" EXT PAN
$823.00
$823.00
1 EA
SW- 25101601 / 09103
FURNISH AND INSTALL TARPING DEVICE, ELECTRIC
$4,470.00
$4,470.00
OPERATED
SPRING LOADED, ROLLUP TYPE FRONT TO REAR WITH
STANDARD NYLON (MESH)
TARP
1 EA
SW- 25101601 / 09104
FURNISH AND INSTALL PREMIER MODEL 2200 PINTLE
$3,319.00
$3,319.00
HOOK
HORIZONTAL PULL CAPACITY: 100,000 LBS.
TONGUE WEIGHT CAPACITY: 20,000 LBS.
LATCH CAPACITY: 60,000 LBS.
MAXIMUM EYEX- SECTION: 1- 13/16"
MINIMUM EYE OPENING: 2"
1" STEEL PLATE W /SIDE REINFORCEMENTS WELDED TO
REARFRAME
AIR SERVICE AND EMERGENCY LINES MOUNTED IN
PLATE
7 WAY LIGHT BASE
SAFETY HOLDERS FOR CHAINS
INSTALLED F. O. B. OKLAHOMA CITY.
1 EA
SW- 25101601 / 09113
FURNISH AND INSTALL AIR OPERATED TAILGATE
$874.00
$874.00
1 EA
SW- 25101601 / 09107
FURNISH AND INSTALL 10 WHELEN LED (SELF
$4,216.00
$4,216.00
STROBING)
LINEAR STROBES
YOUR CHOSE OF COLOR (AMBER, WHITE, OR BLUE) ALL
THE SAME OR MIX
A Whalen OKDOTSY1 System consisting of TEN (10) 500
series split Super -LED Lightheads, Deutsch connectors, and
grommet kit shall be provided. The 500 series Super -LED shall
be % Blue &'% Clear. The lightheads shall utilize a
SmartLEDO design, allowing the user too alternately or
simultaneous flash each color segment (3X3) in any of the five
Scan -Lock flash patterns in Phase 1 & Phase 2. The "synch"
interconnect wire allows up to TEN lightheads being
synchronized together. The unit shall have epoxy
encapsulated electronics providing a vibration and moisture
free performance. The lighthead shall utilize: a vacuum
metalized reflector, and optic collimator. Four of the TEN
lightheads being mounted vertically shall come complete with
a vertical optic polycarbonate clear lens. For ease of
replacement, all lightheads shall be plugged identically.
Lighhteads that do not utilize Linear -LED® technology are not
acce table.
Quote Total:1 $85,4187 00
40.00% Discount off List: $35,881.20
6RE,4TWESTERN
TRAILER
With you at every turn
Great Western Trailers
10400 West Reno
Oklahoma City, OK 73127
Phone: (405)943 - 9851/(800)375 -6307
Fax: (405) 488-1904 Kurt Olson
Fax: (405) 488-1906 Kurt Schroeder
Kurt.Olson@ereatwestemtrailer.com or
Kurt.Schroeder Nareatwesterntrailer.com
www.qreatwesterntrailer.com
QUOTATION
Quote ID: KS05102
Page 3 of 3
QUANTITY IPARTNUMBER IDESCRIPTION LIST PRICEI AMOUNT
Sales Tax: $0.00
Total Due: $49,605.80
The following ontions may be added,
QUANTITY
PART NUMBER
DESCRIPTION
NET PRICE
AMOUNT
ADD TO
QUOTE
Yes/ No
Customer must fill out the information below before the order can be processed
Accepted by:
Date:
P.O. number.
♦ Labor and installation is included in all Dricing if stated in verbiage.
♦ Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order.
♦ Please note if chassis is furnished, it is as a convenience and terms are Net Due on Receipt of Chassis
Notes
TO: The Honorable Mayor and City Council
FROM: Earl Farris, Project Administrator
SUBJECT: Acceptance of East 1161h Street North Roadway Improvements from North
Garnett Road to North 129th East Avenue and authorization for Final Payment
DATE: March 15, 2024
BACKGROUND:
In April 2022, City Council approved a construction contract with Crossland Heavy Contractors,
Inc., in the amount of $8,603,000.00, which included:
• expand the roadway to a four -lane road with turn lanes,
• landscaped medians,
• bike lanes,
• sidewalk and a multi -use trail, and
• relocation of storm drainage, water and sanitary sewer infrastructure.
In February 2024, all work was completed. City staff inspected all improvements and all
standards for acceptance have been met. If authorized, the final payment of $203,224.39, to
Crossland Heavy Contractors, Inc., will result in a final contract amount of $8,128,975.64, a
contract undenun of $474,024.36.
FUNDING:
Funding is available within the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends acceptance of the construction project and authorization for final payment
to Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $203,224.39.
ATTACHMENTS:
Final pay documents
Location Map
PO 20240239
Application and Certificate For Payment
34- 300 - 154 -54210
Page 1
To Owner:
CITY OF OWASSO
Project:
OWASSO 716TH WIDENING
Application No: 19' (�j' Date: 12/31/2023
0.00
111 NORTH MAIN,
8,603,000.00 /
GARNETT TO 129TH
8,128,975.64 ✓
Retainage
PO BOX 180
0.0% of completed work
116th SL N. and Garnett Rd.
Period To: 12/31/23
0.00
OWASSO, OK 74055
0.00
Owasso, Ok 74021
Architect's
From
CONTRACTORS, i
Contractor lob
7,925,751.25
Project No:
(Contractor):
BOX 3 0
P.O. p,. BOX 350
Number:
22007RD
Contract Date:
Balance to finish, including retainage
COLUMBUS, KS 66725
Via (Architect):
Contact For:
Phone: 620 429 -1410
Contractor's Application For Payment
Change Order Summary Additions Deductions
Change orders approved in
previous months by owner
Date
Number Approved
Change
orders
approved
this month
Totals
Net change by change orders
The undersigned Contractor certifies that to the but of the Conbract ift knowledge, information, and
belief the work covered by this Application for Payment has been completed In accordance with the
Contract Documents, that all amounts have been paid by the Contractor for work for which previous
Certlficetes for Payment were issued and payments received from the Owner, and that current
payment shown herein Is now due.
State i af:
Subscribed swam to before
(year), Notarumbi
My commisslon expires' C
Date:
tlay of
11lJi.
DENISE LUCIAN
Notary Public - _Btalesf Kaz
Architect's Certifrate for Payment
In accordance with the Contract Documents, based on on -side observations and the
data comprising the above application the Architect certifies to the Owner that to the
best of the Architect's knowledge, Information and belief the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and
the Contractor is entitled to payment of the Amount Certified.
Amount Certified: S
2 -1,e %K
Architect
3y: Date:
This Certification is not negotiable. The Amount Certified is payable only to the Contractor named herein. Issuance,
payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this
Contract
8,603,000.00
Original contract sum
Net change by change orders
0.00
Contract sum to date
8,603,000.00 /
Total completed and stored t0 date
8,128,975.64 ✓
Retainage
0.0% of completed work
0.00
0.0% of stored material
0.00
Total retainage
0.00
Total earned less retainage
8,128,975.64
Less previous certificates of payment
7,925,751.25
0.000% of taxable amount
0.00
Current sales tax
0100
Current,paymetfCdue
2oa;32a a9
Balance to finish, including retainage
474,024.36
Architect
3y: Date:
This Certification is not negotiable. The Amount Certified is payable only to the Contractor named herein. Issuance,
payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this
Contract
Application and Certificate For Payment -- page 2
To Owner: CITY OF OWASSO Application No: 19 Date: 12/31/23 Period To: 12/31/23
From (Contractor): CROSSLAND HEAVY CONTRACTORS, I Contractor's Job Number: 22007RD
Project: OWASSO 116TH WIDENING Architect's Project No:
Item
Number
Description
unit
Price
Contract
Quantity UN
Scheduled
Value
Work Completed
Previous Application
Quantity Amount
Wont Completed
This Period
Quanti ty Amount
I
Completed and Stored To Date
Quantity Amount % Retention
A SOV
001
CI.FARINGBGRuaSWG
0009.
.m LS
1501000.00
10400%
15.Om.00
a00%
am
10Mm%
15D.00.oO
IOMD
0.00
002
UNCLASSIFIED EXCAVA71014
DOW!)
.00 LS
145,Dm m
Team %
145,000.00
O m %
0.00
100.00 %
145.000.0
100.0
ON
an
TYPE"IkVVAGED SOIL
Mmw
.0019
3.000.00
10000%
30.000.00
0.00%
0.00
1DM00%
90,000.00
100.0
.m
ON
SOLID SLAB SODDING
Small
2T442.03 SY
00.550.60
27886.00
91297.80
.m
MOD
27666.00
91297.80
100.8
0.00
cm
AGGREGATEMSETIPEA(G
7.0000
17134.00 SY
11I93em
1696285
/18,736.62
.00
MOD
IMM66
118,738.62
930
0.00
INCHES)
006
AGGREGATEBASE TYPE A(12
135000
35633.00 SY
461,04550
3527GA7
476,235.05
.00
0.00
35276.67
4].235,05
99.0
0.00
INCHES)
DOT
SUBGLIkOF METH008
1.90W
46165.00 SY
67,71SSO
4570135
86,03687
.00
am
4570135
06.0637
9a0
am
008
SEPARATOR FABRIC
1.5000
$1247.0 SY
76,670.60
50734.53
76.101.80
.w
0.00
SUN4.53
76,101.30
W-a
.m
Dm
TRAMC BOUND SURFACE
12.000
2198.00 SY
26,37600
61.70
740.40
.00
0.00
61.70
740.40
28
Moo
CCURSETYPEE
010
SUPERPAVE, TYPE 61(PG-0K
510000
115.00 SY
5166100
111.87
9,]05,37
.m
MoD
111,87
5,70137
379
am
6422) (3 INCHES)
011
SUPERPAY. TYPE $3, (PG-0K
55.0000
270.00 SY
14,05100
21MO
12,01759
.00
Moo
21 &50
1401750
60.9
MOD
5422) (4 INCHES)
012
SUPERPAVE, TTPE54.(PG -0K
117500
16594.00 SY
22.187.50
12UZBS
176,59974
.00
am
1284289
176,509.74
77.4
am
6122) (2 INCHES)
013
00WE IOINTED KC
SUSOO,
34709M SY
1,969,73575
34355.45
1,449,871.90
.00
Moo
3435345
11999,67150
99.0
am
PAVE11ENT(PLACEMENQ(9
INCHES)
014
STRUCT MEXCAVATION
MOQW
.m LS
75.000.00
100.00%
7sOOMW
0.00%
am
100.00 %
75,Deam
100.0
am
UNCLA$SIFIEO
015
CLSM BACKFILL
100.0000
2100 CY
250Mm
37.40
3,740.00
.0
0.00
37,40
3.740.00
149.6
0.00
016
PREVVFTREINFORCEO
40M00m
380101) LF
152,000.00
STUD
151,20.00
.m
040
37B.m
151,200.00
ass
am
CONCRETE BOX (4'X13')
017
CLASS M CONCRETE
Inamm
61200 CY
441.50.00
52296
434,07106
.m
QOD
522.88
434.70.08
90.3
D.m
018
CLASS C CONCRETE
480.00114
moo CY
12000.0D
.00
am
.OD
0.00
.00
0.00
10
MOD
019
WPEIAPIAINRIPRAP
45.00m
26200 TON
11.790.00
282,96
12,73120
.00
0.00
MSG
1273320
tm.D
Moo
020
TYPE 1A FILTER BLANKET
3 &0000
66.00 TON
231MOD
G&W
2,31D0o
.m
am
66.0
2,310.00
100.0
Mm
001
CONCRETE CURS (6'BARPJER-
5.0Om
14533.00 LF
72.68500
1404274
70213.70
.00
0.00
1404274
70MI70
916
Qm
INTEGRAL)
022
4'SIDEWALK
42500
8097.00 SY
259,12200
610X84
259.45;73
.m
0.00
6100.84
259ASS73
100.1
0,00
023
6DRIVEWAY
meow
148300 SY
89,100.00
191698
116,018.8
.W
am
191398
115,01 8.50
129.1
0.00
024
TACTILEWARNWG DEVICE
2&0000
127.00 SF
3.00200
127.00
3,302.00
.OD
am
127.00
3.30200
18.0
0.00
025
MANHOLE (4' DIA)
31Om. o
IN EA
21.00100
S8
21.00.0
.D0
0.00
7.00
21,Dm0D
100.0
moo
026
MANHOLE (V D1A)
4Am.0m
.DO EA
35200.00
B.m
35.20MOD
.m
am
3m
35.200.0
100.
MOD
007
MANHOIE(FINA)
11,000.0000
200 EA
=.OW.W
2m
a(m.00
.m
0.m
zoo
22000.00
1010
0.00
006
INLET(SMDTYPE -i)
5,600m013
ZOO EA
3920Qo
7.49
41,953.02
.0
Moo
TM
41.9510;
107.0
0.00
009
INLET CI DES. 2(970)
smacom
1.00 EA
5,800.00
1.00
5,800.00
.00
0.m
1.00
5.800,00
100.0
0.00
we
INLETm OES bRECE$SEO
5,5010000
law EA
104,500.00
tam
104.506m
.m
0.m
1900
1041500.00
100.0
1m
Application and Certificate For Payment -- page 3
To Owner: CITY OF OWASSO Application No: 19 Date: 12/31123 Period To: 12/31/23
From (Contractor): CROSSLAND HEAVY CONTRACTORS, I Contractor's lob Number: 22007RD
Project: OWASSO 116TH WIDENING Architect's Project No:
Item
Number
Description
Unit
Price
Contract
Quantity UM
Scheduled I
Value
Previous Application I I
Quantity Amount
This Period i'
Quantity Amount
Quantity
Amount % Retention
031
INLETGPI TYPE210E5101
8 .700.0000
1.0) EA
8,700.00
10.0
ano.00
.00
0.00
1.00
8 .700.00
INN
am
002
STANOARDOROP INLET (DES 2)
81000
1.00 EA
81100.00
1.00
9,100,00
.00
0,00
1.00
81100.00
IOMO
0.00
033
JUNCTION BOXES (MI
9.4080000
400 EA
18,800100
4m
16,800,00
.m
am
400
161800.00
1000
0.00
034
JUNCTION DOM(e'XS')
",imam0
ON EA
38300.00
3.00
30,300.00
.00
0.00
3.00
30,300.00
1DO.D
am
035
W1*101ESADJUSTEOTO
11025.0000
1.00 EA
1,025.00
.0
0.00
.00
0.00
.00
0.00
0.0
MOD
GRADE
036
19RCPC1.kSSIB
mom
40.00 LF
32".00
4100
3200.00
•0
O0.e
40.00
0,2000.0
1 ".0
0,00
OJT
IVRCPC SN
87,000
13110 LF
114,23.00
1313"
114231,00
.00
000
13130.0
114231.00
t00.D
800
036
24' RCP CLASS III
100om
1101.0 UP
1125D20D
11al."
11230400
.00
0.00
11m.m
112.30400
100.0
an
039
3TIRCPCLASSIII
116.mm
414.00 LF
4B,D24.m
414.08
48,03328
.Oo
0,00
41COB
48,03326
100.0
am
040
36'RCPCUSSIII
165.0000
100.00 LF
18,500.0
100."
16,500.00
.00
800
100.00
16150OG
1010
moo
041
3.X53• RCP ELLIPTICAL CUSS
13S0m
139.00 LF
1B."am
139.00
10,765.00
.00
0.00
139."
14765X0
100.0
am
HE411
042
39' X 0• RCP ELU'TICAL PASS
180.0000
791.00 LF
12600.00
790.70
126,5120.0
•"
0.00
79070
12551400
100.0
MOD
HE411
GAS
EDGE DRAIN
4,2500
999400 LF
42,49675
9999.0
43,495.]5
.0
MOD
8999.m
44495.75
100,0
MOD
044
NPEUCULV IBID
2,400000
1.00 EA
2AD0,00
1.00
4400X0
.0
0.00
.m
440.00
100.0
am
TREATMENT
045
REMOVAL OF SDWCTURE B
MOODO
-00 LS
20800.00
10.0%
200,900,00
MOD%
am
100.00%
200.00.00
100.0
MOD
OBSTRUCTIONS
016
REMOVALOFPAVEMENT
62800
16860.00 SY
105.375.0
1679552
1NAT1X0
X0
0.00
1629152
104,9'/4O0
916
0.00
007
REMOVALOFSIDEWALK
102500
313.00 BY
320825
313,110
320.25
.00
0.00
313X0
3,2025
1010
80
046
FENCE STYLE CLF ({'HIGH,
580000
24m LF
10250.00
205,00
10,250.0
.OD
0.00
205.00
10,250.0
100
am
CLASS A TYPE 4)
049
S PVC SCH 40 PLASDC CONOUM
32000
4568X0 LF
1481780
456800
146,176.00
.00
800
"saw
148,176.00
100
0100
W `ai PULLSOXE5
050
AS.BUILTSURVEY
0.000
.00 LS
1,0000
100.00%
1,Om.m
am%
am
100.00%
1.08m
100
0.0
01
CONSTRUCTION STARING
OX000
.)LS
15,Omm
10X0%
15,00.00
400%
MOD
100.0%
15100100
100.0
400
052
E40510N CONTROL,SWPPP
O, 0)0
.00 LS
7,50800
100.00%
7500.00
am Is
am
100.00T.
7,5).00
10.0
MOO
DOCUMENTATON
053
MOG612AInON
0.000
.00 LS
195111440
100.00%
195.11440
0,014
0,00
1o0XD %
195.118,40
100.0
am
054
COMBINED CURB S GUTIE(t(6•
26.500
214 " LF
5,772X0
400.63
10.72am
-m
am
404.63
10,7280
185,7
0.00
BARRIER)
053
SHEETALUMIMIM SIGNS
340000
13MOD SF
4,940.00
13800
4y480D
-00
0.0
130XO
4,940.0
10.0
0.00
064
VSQUARETUSEPOST
VLOWO
3680 LF
5,7mm
3600
5,70,00
.DO
am
3m.OD
5,780.0
1 "X
am
054
21R "SOUA9iElVBE POST
1EOODO
108.00 LF
1,728"
10400
1,TZaUo
.DO
0.00
108.00
1,798.0)
10.0
0.00
086
TRAFFIG5rRIPE (THERM)(4•
v600
47Trm LP
7,84120
722500
11,560.0
.00
moo
722500
11,560.00
1512
0.00
WOE)
062
TRAFFIC STRIPE(Mmkil (6•
1.600
7471.00 LF
11,05460
]233."
14372.90
.00
MOD
77:0.00
12,372.80
1035
am
WIDE)
068
TRAFFIC STRIPF(THERM) (B'
13000
107.00 LF
353110
176.00
50.80
.m
400
17800
580.m
1615
am
WIDE)
am
TRAFFICSTRIPECTHERM)(1T
d8500
225.00 LF
1,01.25
169.OD
814.80
.Do
Moo
169.00
814.80
7q7
DAD
WIDE)
Memo
Application and Certificate For Payment -- page 4
To Owner: - CITY OF OWASSO Application No: 19 Date: 12/31/23 Period To; 12/31/23
From (Contractor): CROSSLAND HEAVY CONTRACTORSr I Contractor's lob Number: 22007RD
Project: OWASSO 116TH WIDENING Architect's Project No:
Stem
.Number
Description
Unit
Price
contract
Quantity UM
Scheduled
Value
Work Completed
Previous ApplicaUGn
Quantity Amount
work Completetl
Thls Period
Quanti[y AmOUnc
Completed and Stored To Date
Quantity Amount % Retention
Memo
070
TRAFFIC STRIPE (THERM)(24-
mom
60.90 LF
l'SO.Da
180.00
4.MM
A0
am
10403
4,T)O.DO
3010
400
WIDE)
071
TRAFFlC STRIPE (THERM)
163NN
Saw FA
5,26400
37.00
4105.03
.00
0,00
37.00
6.105.00
1158
0.00
(ARROWS)
072
TRAFRCSTRIPEQHE9MI
490.0000
16.00 EA
7,840.00
21.00
10,490.00
.00
0.00
210
14290.00
131.3
0.00
(SYMBOLS)
073
CONSTRUCTIONTRAFFIC
GOOD
40 LS
T4000N
100.00%
70,000.00
0.00%
0.00
100.00%
70,00400
100.0
0,00
CONTROLS
coo
REOULATORYORWARNING
15,0040000
200 EA
30,000.00
200
30,00400
IN
0.00
200
30,000.00
100.0
0.00
SIGNASSMELY
081
SHEET M,UMINUM SIGNS
MOO
18.90 SF
fi64N
18'00
fiWoo
.N
0.00
Moo
894.00
100.0
0.00
ON
MINCH PVCAWWA CEO CLASS
07.0001
940.00 LF
61,780.00
MGM
81,]80'00
.N
am
"Goo
81.780.00
to40
DO
ISO DR- 18 (RJ)
086
121NCH PVC AMA CEO CLASS
MON
3850.00 LF
344500.00
350200
MEMO
.00
ON
3882.00
349,380.00
INS
400
15UDMB(PA
087
121NCH CUCT RON 11 -114
1.50D.NN
4.00 EA
6,000.00
4.00
6,0040D
.N
400
4.00
B.M.N
100.0
G00
(RJ)
086
12 INCH DUCTLE IRON 2&12
1,5040000
200 EA
3=00
zoo
3mD00
,00
am
200
3,000.00
100.0
GO
lPV)
089
12 INCH DUCTILE IRON SLEEVE
3,3W,o000
=0 EA
6,70400
am
10,050.00
.00
Goo
am
10AW.W
15D.D
0.00
090
N I NCH STEELCPSMG OPEN
210.0003
T3SN LF
154,350'00
735.03
154,35400
.00
400
73400
1541350.00
100.0
400
GUi
Oil
24INCHST6ELCASINGSORED
60.0000
80.00 LF
54,800.00
0000
SC,6N,N
.00
0.00
8400
51,800.00
100.0
0.0
092
21NCH NR RELDEF VALVE AND
T,150.0000
4.00 EA
25,600,00
5.00
28.60400
.00
too
COO
28,600.00
Is"
too
VAULT
098
4INCH RISER
47MUM
700 EA
3,290.00
8AD
2,820.00
•00
am
400
24820'00
05,7
GO
103
rTHICKSIDEWALK
60.0000
2765'00 SY
167.100.00
296324
177,794.40
.OD
DO
296324
177,794A0
106,4
ON
104
CONCRETE EDGE RESTRAINT
130000
1268,00 LF
24608.00
1288.03
20,6mm
.OD
"a
1268.00
20,608.00
100.0
DO
105
PREMEABLECONCRETE
1B400N
salm SY
91800.00
5BSAG
93,600.0
.N
GN
585.00
93.600.03
1010
0.00
PAVERS(NMMI
IN
NON ?ERMEPBLE CONCRETE
1230300
175.00 SY
21.87400
175.00
2f mm
.OD
0.00
175.00
21,875.40
100.0
GN
PAVERS(SOMM)
.
tOT
GLASSAAGOREOATE
1030030
106.00 CY
10,60am
10&03
10,600'00
•00
0.N
106.00
10.60400
1040
aN
100
CUSTRUCmUMSOU,
135.0000
ST4 .00 CY
117,990.0
BN.0O
117,990.00
.00
too
MOD
117.99400
100.0
0.N
109
PERMEABLE GEO•TEJ(TILE
03000
1520,03 SY
SN.N
1820.00
60980
.00
0.00
1020.00
50SW
100,0
40o
FABRIC
110
DECO1,709ED GRANITE
25,00N
414.09 CF
14350.03
414.00
10,360.0
•00
D.DO
MM
10,350.00
100.0
400
111
IMPORTEDTOPSOILANO
70,0000
127.00 CY
4S90.N
127.00
8,690.00
.N
too
127.00
NISM 0
10O,D
0 .00
ADDITIVES
112
WCALSHADETREE
74SM00
46.00 EA
XUD00
46'00
34,270.00
.00
0.N
46.00
34XO.00
100'0
0.N
113
SUBSURFACETREE ANCHORS
1250000
46.00 EA
5,750.00
46.0
5,7N,N
,N
0.00
4400
5,750.0D
1040
D.W
114
SOLAR POWERED LIGHTED
118740303
5407 EA
"ISSN
51.00
85,170.03
.N
400
61.0
85./T0.N
103'0
O.N
30LLARO & FOOTINGS
115
Wf IRWGATIONMETERANDTM
1,675.0000
4.03 EA
6,70400
4.00
6,70040
.OD
400
4.00
4Totoo
100,0
GOD
116
BAC)(FLOWPREVENTERAND
7,275.0030
4.03 EA
29,100.00
4,06
29,510.15
,Do
0.0
4.06
29.510.15
101.4
0.00
ENCLOSURE
117
IRRIGATION SLEEVES
13.0000
IANoG LF
20.596.00
1892.00
24.556,0
-00
0.00
189203
24,53ano
1010
too
Application and Certificate For Payment -- page 5
To Owner: CITY OF OWASSO Application No: 19 Date: 12/31/23 Period To: 12/31/23
From (Contractor): CROSSLAND HEAVY CONTRACTORS, 2 Contractor's Job Number: 22007RD
Prolect: OWASSO 116TH WIDENING Architect's Project NO:
Item
Number
Description
unit
Price
Contract
Quantity UM
Scheduled
Value
Work Completed
Previous Application
Quantity Amount
Work Completed
This Period
Quantity Amount
Completed and Stored To Date
Quantity Amount w
Retention
118
1R0.1G"ON SYSTEM
9,5000000
4.97 EA
36,000.00
0.10
38,90114
.00
000
4.10
38.90.9.14
102A
(LOD
200
RIGHT -0FWAY CLEARING 8
1.0000
430300 LF
4,30100
4303,00
4.3oom
m
aOo
4303.00
41303.00
100,0
0.00
RESTORING
201
12 INCH PVC CIAS92YO SDR21
14;0000
140.00 LF
20,30000
loom
21200.00
.00
0.00
loom
23Zoom
114.3
ium
(RJ)
202
12 INCH PVC CLASS20 SOR21
77.0097
1018.00 LF
78,386.00
am=
78.63810
.00
am
995.30
76,638.10
We
0.00
203
81NCH PVCCLASS200 SOR21
60.0000
121.00 LF
720600
Into
7.500.00
•W
am
125.00
7400.00
104.2
moo
204
6NCHPVCCLA552005OR21
40.0000
197.00 LF
>,986OD
197.00
7,00000
.00
0.00
197.00
7,880.00
100,0
000
(RA
205
61NCH PVC CLASS 200 SOP41
37,0000
1027,00 LF
67,599.00
104450
60,24859
9.0
0.00
1844.50
69,246.50
101.0
am
206
61NCH HOPE PE4MDRI1
310000
4SSA3 LF
17,745.00
486110
18,964.00
.0
0.00
486.00
16,954.00
1068
697
207
41NCHPVC CUSS 200 SOR21
26MOO
21200 LF
5,51200
210.00
S,6 O0
.00
am
210.00
5,460 .00
99.1
0.00
IN)
we
4NCHPVCCLASS2aOMMl
310000
368.01) LF
26,640.00
MOD
26,640.00
an
moo
808.00
26,640.00
100.0
O.W
009
12INCH DUMIo EIRON9D(RJI
1,245,0000
1.01) EA
1,245.00
1.00
1,20all
.00
O.OD
1.00
1,245.00
100,0
am
210
12 INCH OUCNLE IRON 4502.0
1.100000)
200 FA
220000
200
2200.W
.00
DA
2.00
22009.0
100.0
am
211
12 INCH OUCnLE1RON 11 -19
1.000.0000
2.00 EA
2000.00
.00
0.W
.00
am
.00
am
0.0
O.W
(RJ)
212
e1NCH OUCiILE IRON2b12 (RJj
645.0000
zoo EL
1,290.00
204
12909.0
.00
0.W
200
1.2mrao
1000
0.00
213
61NCHOUCTILEIRON43(RJ)
4200000
10.09 EA
4,200.00
8.00
3,36697
.00
0.00
am
3,360.0
00.0
am
214
61NCH DUCTILE IRON W(IN)
4500970
4.00 EA
1,800.00
6,97
2,700.97
.00
0.W
6.97
2,700.00
150.0
am
215
41NCH DUCTILEIRON Go (RJ)
32S000O
4.00 EA
1,300,00
5.0
1,825.00
.06
0.0
5.97
1.6269.0
125.0
Quo
216
12 INCH X 12 NCH DUCTILE IRON
3.0860097
140 EA
Miami
LOO
3,09097
.0
0.0
1.0
3,080.00
1010
000
TEE ILI)
217
BINCHMNCHOUCTILEIRON
700.0000
am EA
6240.0
800
6,24697
.00
0.00
am
6,24697
100.0
0.00
TEE (FU)
218
4[NCHX41NCHDt)CIO.EIRON
500.00
10 EA
100.00
100
1,50.00
.00
000
too
1,90000
150.0
000
TEE ORJ)
219
BINLN OULTIL£IRON SLEEVE
3mO.000O
I.00 EA
3,00600
1,00
9,970,97
.00
0,00
1.00
3.097.00
100.0
moo
(RJ)
22D
B INCH OUCIRM IRON SLEEVE
2,150.0000
100 EA
6.450.00
too
645697
.00
0.00
3.00
6,45100
100.0
9.00
(RJ)
221
14 INCH DUCTILE IRON SLEEVE
11156000
200 EA
2.30600
200
23oam
m
0.0
200
2,300.01)
100.0
9.97
(RJ)
242
121NCHX 8 INCH OUCMUS IRON
1,2310009
1,00 EA
1.215.0
1.00
_ 1,23500
.00
0.97
1.00
1,23697
1060
600
REDUCER(RJ)
223
121NCHX 6 INCH DUCTILE IRON
1,"60000
1.00 EA
1,07000
100
1,070.00
.00
am
300
110T0.00
10.0
am
REDUCER (RJ)
224
6NCHX4INCHOIICTILEIRON
3escom
ZOO EA
7709.0
too
1.15597
m
am
3.97
1,10.00
150.0
am
REDUCER X)
225
241NCH6TEELCASING
24SO000
89.00 LF
21.56000
moo
21,560.00
.00
am
saw
2145609.0
1W.a
am
226
24 INCH PVC CASING BORED
725.001)
44.01) LF
31,90.00
44.00
315979.0
m
0.0
44.00
31.90,10,
10.0
000
227
24 INCH PVC CASING
l53o0W
48,00 IF
7.44097
54.05
8577.75
.00
0.0
54.05
8,377.75
1126
0.97
228
161NCH8-IEELCASING
19SOWD
167.00 LF
30,61600
157.001
30,61600
m
am
157.00
366159.0
100.0
100
Application and Certificate For Payment - page 6
To Owner: CITY OF OWASSO Application Not 19 Date: 12/31/23 Period To: 12/31/23
From (Contractor): CROSSLAND HEAVY CONTRACTORS, I Contractor's Job Number. 22007RD
Project: OWASSO 116TH WIDENING Architect's Project No:
Tam SOV
8,603,00000
8,128,97564
moo
0,129.975.64
Work CO
Y ASPHALT BINDER
work Completed
001 ASPHALT BINDER
Completed and Stored TO Date
0.00 %. 0.00 0.00%
0.00
0.00% 0.00 an
600
Tam ASPHALT BINDER
P�eted
Previous A Iica[ion
0.00
This Period
am
am
2 STORED MATERIALS
item
Una
GantraR
Scheduled
am
am% a,m 0.0
0.00
TON,I STORED MATERIALS
0.00
0.m
POP
6m
moo
Number
Description
Price
Quantity LIM
Value
Quantity
Amount
Quantity Amount
Quantity
Amount % Retention
Memo
229
15 INCH Pvc CASING
125.0600
40.0 1.F
51000.00
40.00
51006.01)
A6
600
40.00
51006.00
100.0
0.00
230
14 INCH HOPE CASING BORED
31&0000
302.00 LF
96,036.00
33100
105,578,00
.00
0.00
33100
105.516.00
109.9
000
231
121NCHPVCCASINGBORED
2950000
32.006E
9, 40,00
3200
9."0.00
.00
0.00
32m
8"0.00
100.0
am
232
10INCHWCCMING
70.0000
1200 LF
5,04600
7200
5.000.00
.00
DOO
1200
5.040.00
1000
DM
233
81NCH PVC CASING BORED
MOM
MU tF
21,03000
74.00
21,030.00
,m
0.00
74.00
21,830 .00
1060
O.m
234
121NCHSTEELCASING
165.0000
110.00 LF
18,150.00
110.00
18.15000
.00
0.00
110.00
10,15600
100.0
am
235
WATER SMWIm CONNECOM
1,3moom
8.00 EA
10,400.00
10.00
13,mam
.00
DOD
10.00
13,000.00
125.0
am
me
I2INCHGATEVALV5(RJ)
4.076.Om0
200 EA
aimo0
200
8,1mm
.00
6.00
200
8,150.m
100.0
ON
237
81NCH GATEVALVE(R.R
2.225,0000
1.00 EA
2,225.00
1.00
2,22500
.00
0.00
1.00
2,225.00
100.0
0.00
238
61NCH GATRVALVE(RI)
1,425OOm
10.00 EA
14,250.60
10.00
14,250.00
.00
0.00
10.00
14250.00
100.0
0.00
239
6 INCH SEWG CHECXVALVE(RJ)
2.6050000
1,00 EA
2,80500
1.00
2,80.5.00
.00
0.m
Loo
2,6OS00
IMP
POP
2"
41NCH BATEVALVE(RO
1,o5000W
zoo EA
3.15600
3.00
3,150.00
.m
OAP
3.00
3.150.00
100.0
0.00
241
SWAY FRE HYDRANT
6,"00000
Lm EA
25,160.00
.00
0.00
,00
0.00
A0
0.00
0.0
IVY
ASSEMBLY
242
MAY FLUSHING HYORANT
513000000
200 EA
10.600.00
am
a1,em.00
.00
0.00
6,00
31,Mm
300.0
MOO
ASSEMBLY
243
4'IDMANHOLE
3,1250000
1.00 EA
3,12500
1.00
3,125.00
.m
0.60
1.00
31125.00
100.0
0.00
2"
VALVESOX
1050000
16.00 EA
1,680.00
16.00
1A0.00
.0
0.00
1800
1,650.00
100.D
0.00
245
ALLOWANCE
amm
.00 LS
470,11MOO
1B." %
50,005164
0.00 %
0.00
10.64 %
50,00684
10.6
0.00
Tam SOV
8,603,00000
8,128,97564
moo
0,129.975.64
600
Y ASPHALT BINDER
001 ASPHALT BINDER
0.0000 AO LS 6.60
0.00 %. 0.00 0.00%
0.00
0.00% 0.00 an
600
Tam ASPHALT BINDER
0.00
0.00
am
am
am
2 STORED MATERIALS
001 STORED MATERBILS
P.6mO .00 LS 000
0.0% am 0.m%
am
am% a,m 0.0
0.00
TON,I STORED MATERIALS
0.00
0.m
POP
6m
moo
Application Total 0,6m,Omm 0,120,975.64 0.0 0,178,9]G04 O.m
MATERTIALS ON HAND
PROJECT: Owasso 1181h Widening
OWNER: City of Owasso
CONTRACTOR: Crossland Heavy Contractors, Inc.
n FWA
SUPPLIERS NAME
INVOICE NO,
PREVIOUS
INVOICES
EACH
INVOICED
THIS MONTH
PREVIOUSLY
INSTALLED
EST.
INSTALLED
THIS MONTH
EST.
TOTAL
ON
HAND
MATERIAL INVOICES
BROWNGO
99392 -1
32.155.20
32,155.20
0.00
BROWNCO
98436.1
36,174.60
36,174.60
0.00
BROWNCO
99886 -1
48,299.79
48299.79
0.00
CRIMSON
STEEL
IN- M404886
18,091.44
18,091.44
0.00
CRIMSON STEEL
IN -M4 44892
25,830.54
25,830.54
0.00
CRIMSON STEEL
IN- M404902
31,145.92
31145.92
0.00
FERGUSON
0709289
42,479.20
42,479.20
0.00
FERGUSON
0709342
39.613.86
$9,613,85
000
FERGUSON
0709027
10,385.43
10,365.43
0.0D
FERGUSON
0710379
8655.89
8655.99
O.OD
FERGUSON
0710380
6,710,73
6,710.73
0.00
OPS SALES
19666501
33,866.25
33,866.25
0.00
OPS SALES
19666502
26,087.00
26,087.00
0.00
OPS SALES
19686503
1 10,440.50
10,490.50
0.00
SCURLOCK
0022113-IN
1 8.170.20
-
8,170.20
0.00
SCURLOCK
0027114 -IN
5554.50
5,554.50
0,00
SCURLOCK
0022116 -IN
5,239.13
5,239.13
0.00
SCURLOCK
0022717 -IN
10.478.25
10,478.25
0.00
SCURLOCK
0022472 -IN
11,556.40
71,555.40
0.00
SCURLOCK
0022474 -IN
5,777.70
5777.70
0.00
SCURLOCK
00224754N
6,435.40
8,435.40
0.00
SCURLOCK
0022499 -IN
5.975.10
5,975.10
O.OD
SCURLOCK
0022520 -IN
5.554.50
5,554.50
0.00
SCURLOCK
SCURLOCK
0022529 -IN
0022530 -IN
5,554.50
5,662.25
5554.50
5,862.25
0.00
11.00
SCURLOCK
0022535 -IN
16,055,00
18,055.00
0.00
SCURLOCK
SCURLOCK
0022728 -IN
0022738-IN
13455.00
13,455.00
13,956,00
13,455.OD
0,00
0.00
SCURLOCK
OD22763•K
5.554.50
5,554,50
0.00
SCURLOCK
0022765 -IN
8,690.00
8,680.00
0.00
TOTAL
$505,322,68
$0.00
3505.32288
$0.00
1 50.00
CLAIM OR INVOICE AFFIDAVIT
COUNTY OF
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being fast duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
onhnctor or Supplier
Subscribed and sworn to before me this 10 day of Jan ,
Notary Public
Commission #
My Commission Expires: 18-&1- I
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
FDENISE LUCIAN
Notary Publla
My Appr. EXPIM
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
CONSENT OF SURETY
OWNItR ❑
TO FINAL PAYMENT
ARCHITECT ❑
ALA Doci uzent G707
CONTRACTOR ❑
SUWiTY ❑
Bond No. K40564627 /09388045
OTHRR ❑
TO OWNER:
(Namvandad,f")
City of Owasso, Oklahoma
200 South Main
Owasso, OK 74055
PltQ1ECl':
(Nranvmrdadthm q
ARCHITECT'S PROJECT NO.:
CONTRACPFOR: Contract
CONTRACT DATED: April 19, 2022
22007RD, 116th St. N. Widening from N. Garnett Rd. To 129th St. N., CITY OF OWASSO, OKLAHOMA
In accordance with the provisions of die Contract between die Owner and the Contractor ss Indicated above, the
(q/wNArtgrrgadnd /g4'Kgf anxe')
Federal Insurance Company
2028 Hall's Mill Road, Whitehouse Station, NJ 08889 /
Fidelity and Deposit Company of Maryland
1299 Zurich Way, 5th Floor, Schaumburg, IL 60196 -1056
, SURETY,
on bond of
Crossland Heavy Contractors, Inc.
14149 East Admiral Place
Tulsa, OK 74116
CONTRACTOR,
hereby approves or the anal payment to the Contractor, and agrees that Rnal payment io the Contractor shall not relieve the Surety of
any of Its obligations to
(mwrt nania mud adamw of onvrmy
City of Owasso, Oklahoma
200 South Main
Owasso, OK 74055
.as set forth In said Surety's bond.
IN WITNESS\GHEREOF, the Surety has hereunto set its hand on this date: January 11, 2024
Cassidy lic, Wtridss
Federal Insurance Company/
Fidelity, and Dentist CemDanv of Maryland
OfIvth
By: Charissa D. Lecuyer Attorney -in -Fact
, OWNER,
G707 -1994
C.HLIBB'
Power of Attorney
Fedel -al Insuranco Cmllpauy I Vlgllalit Insurance call)pauy I PRclfic Indenulily Company
Westchester Fife 111SUTaIICe COlnpany I ACE American Insurance COUIPauy
Knew All by These Presents, that FEDERAL INSURANCE. COMPANY, mi hudlnta corporallan, VIGILANT INSURANCE COMPANY.. New fork corparatlan, IiACIFIC INDEMNITY
COMPANY, aWhconsin corporation, WESTCHESTER FIRE INSURANCE COMPANYmul ACE AMERICAN INSURANCE COMPANYcorperatiatn ofaw eommansreaut, orrennoriv ndM,
domclnberehytomtlluteanAnppolut Cmnillc O.PRrman
R40564627 )
Surely Brad Ha. 09388145
Obligee: City of Owasso, Oklahoma
each as their trucand IavfillAttorney4mFact to owalle tinder such designatlon in Ihelrnasnesaud to affix theireorporate scats to mid deliver for andon thelrbabalfas surerythereon
or otronvlse, bonds and malonaWngs and odor writings obligatory In the nature thereof (other than ball bonds) given or executed In the Course of business, and any Instruments
amending or altering tiro same, out coments to lam n adification or alteiallol of ally IPStnnnent referred la hl said bonds or obligations.
In witness Whereof, sold FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCII ESTE it FIRE INSURANCE COMPANY
STATE OF NEW JERSEY
Caurlyefltaaarden S5.
On Was Smday orApr11, 2023 before in,. a Notary Public of Nov Jersey. porsanally came Dawn M. Clients and Stardom bl. Uniey to ale known to be Assistant Secretary and Vice
Presided, respectively. of FEDERAL INSURANCE COMPANY, VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY. WESTCHESTER FIRE INSURANCE COMPANY and ACE
AMERICAN INSURANCE COMPANY. the conrynnIts which executed tiro (ongoing Prover ofAllarncy, and the said Dawn M. Chleras and Stephen M. ifanay. being by oa duly sworn,
sevarAly Mud each far herself mid himself did depose and say Ilia[ they are Assistant Secretary and Vice President, respectively, of FEDERAL INSURANCE COMPANY, VIGILANT
INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE COMPANY and ACE AMERICAN INSURANCE COMPANY aid know the corporate seals
thaivof, that Lite seals affixed to Ihaforegahng Power ofAttanmy as such corporate seals Mid Were thurato affixed by authority of said Canpanles; and that thelrsignatures as such
officers were duly affixed and subscribed by like authority.
Notarial Seal p ., Alien CIP"mal n
pPtM, NOTARY PUBLIC OF HESV JERSEY
CERTIFICATION
Resolutions adopted by ilia Boxnls or Directors of FEDERAL INSURANCE COMPANY. VIGILANT INSURANCE COMPANY. and PACIFIC INDEMNITY COMPANY an August 30.2016;
WESTCHESTER FIRE INSURANCE COMPANYan December 11, 2006; and ACE AMERICAN INSURANCE COMPANY on March 20, 2007:
'RESOLVED• that die following ambodmllom relate to the exe.rlon, far and an behalf.1 the Company. ofb..d . undertaJI remgatanca. eanlrots sad other warn. a makeent. Mike Caa,p.y
entered Into In the ordinary mane ofbminess(earn a"lYdnen Commitment'):
(I) Each of the Chairman. the President tied the Vice Prnldenu of the Company Is hereby authorized to execute anyWhbten Commitment forand on behalfafdm[amWny.ander die eat
Palo CampU,.,Mhanme.
(2) Each duly appointed Aborawylmbct stoeCampanyb births auth.deed to exe.leany y /dltrn Commllmenl for on bebAfoNie Company. under the zeal of die Campanyorahmvise.
to Om extent thatsuch aAlan 1, untsiand by the grant of powers p.Nded for In suchparmti's written appointment as Such anameydnAcl.
(2) Each of the Chaim... the Paddent and the Via Prnidenta of The Company it hermyanthaahrd, for Sudan basuathe COmp.y. to appal. Iawnmrs say person Ne muma,-m-
fact of the Company seith full Pewee andauthorilyto ei for and an heha fafthe Company. under list swlorthe Company aralliembe. such Written Conaminnenm ofiha Carepany
a may be "wired In each wdthn appPlnhnenl. which spodfirdion may be by general UPe or class a( lYfilen Cmmnitmenls er by spediimla. or ma or man particular wr4tan
Cammlmtenh.
[4) Each of the Chairman. the President and the Yin Presidents or theCme,,my b hereby autherbod, foranit an bchalcifth,CmnPany to ddrgatrinwdde, to aiiyaheraffiu,willie
Companythe sahodtym em.lq farand on behalf of the Campany.niter the Campanys Sul or.ahenrlsa Buds {'ldlten COmmlMamflh <[ampayssarespsdfiNlvmchaduen
delegatlamwh¢hapeclfrradon wry be by general typeor clauef Written Commi.enn or byspe d0udonafanaormaap3rgaitr {Vdneneommit cou.
(5) The signature of any ornr or other Fiction ea. ring .y{VdUen[ammfiment.rappafmntetit ardelegatlan pursoma Kathie Resoludon.mid ihe3o1afWe CompseymaybeafAwd by
fanImae aomthstdBeacintaslmatit arwritten SPro, atmentardehgatlan.
FURTHER RESOLVED. that the ralegaing Resolution shall ram he deemedta bemexdolreaWementohLe powenand auihodtyafamren, emplayen andaNerperaammatt fo...danhehalfofthe
Company, and mill Resolution shall not flmltoralherulie age,[ ha exercise crazy such power or ulharity.m.rwhe validly granted mintud.-
L Damn M. ChlaraA Assistant Secretary of FEDERAL INSURANCE COMPANY. VIGILANT INSURANCE COMPANY, PACIFIC INDEMNITY COMPANY, WESTCHESTER FIRE INSURANCE
COMPANYand ACE AMERICAN INSURANCE COMPANY (tile'[alnPades') do hereby cerilfy that
(0 the foregoing Resolution, adapted by [lie Boardol'D)rectanarom Campiulesaret .q.rrectand rotor fora and effect,
(If) ilia Foregoing Power ofAtlomey is Irate, correct and ha fail force and effect.
Given under my (rand and seals ofsald Companies at Whitehouse Station, NJ, this January 11, 2024
Dawn 6M. kNtf(Aulsmn '
IN TIME inter YOB misfit TO wRier TIME AUnIENTICITY OFTIUS BOND OR NOTIFY US OF ANY OTHER NATTER PLEASE COtITAT USAU.
Tele
hone 90B 903-3493
Fss 09 903.3656
'AG-PP.7FIC-AAIC(Jay 11 -191
Dowd Number: a°OMBOais
ObOgec: City of Owasso, Oklahoma
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
PIDP.LITV AND DEPOSIT COMPANY OF MARYLAND
POWER OP ATTORNEY
KNOW ALI. MEN HY THESI, PR17SENIS: That the ZURICII AMERICAN INSURANCE COMPANY, a corporation orthe Suds al-New
York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, it corporation of (hc Stale of Illinois, and the FIDELITY
AND DEPOSIT COMPANY OF MARYLAND it corporation orthe State of Illinois (herein collectively called the r'Compani&'), by Robert
D. Mummy, Vice Presidem, in pursuance ort a liority granted by Article V, Section S, or the Ify -Imes ol'said Companies, which are set firth on
Ilia reverse side herearand are hereby certified to be in full force [told effect on ilia dam hereof, do hereby nominate, constitute, and appoint
Camille 0. Parman , its true and lawful again and Altornay -in -Pact to make, execute, seal and deliver, fin,
and oil its behnlras surely, and as Its act and decd: any anti nil bonds and undertakings, aid the execution orsuch bonds or undertakings in
pursuance orthese presents. shall be as binding upon said Companies, as fully and moldy, to nil intents and purposes, its if lhcy had been duly
execuled mid acknowledged by ilia regularly clamed officers ortlic ZURICI I AMERICAN INSURANCE COMPANY at its of ice In New York,
New York., the regularly clecled officers of the COLONIAL AMERICAN CASUAI :rY AND SURITIY COMPANY at its office in Owings
Mills, Maryland., and Ilia regularly elected officers orthe FIDELITY AND DEPOSIT C'04hPANY OF MARYLAND m Its office in Owings
Mills, Maryland, in their own proper parsons.
'file said Vice President does hereby certify that the extract set forth on the reverse side bcreof is a true copy of Article V, Section E, or the
fly-Laws ofsmid Companies, and Is now in farce.
IN WI'T'NESS WHERE.OP, Ills said Vice - President has hereunto subscribed histher unnnes and affixed the Corporate Seals orlhe said
ZURICH AMERICAN INSUIUkNCE COMPANY, COLONIAL AMERICAN CASUAL :rY AND SURETY COMPANY, and
AND DEPOSIT COMPANY OF MARYLAND, (his Wilt day or October, A.D. 2023.
ATTEST:
LI11IR711 AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN C1SLIALTV AN D SURE11 : COMPANY
FIDELITY AND DEPOSIT COM PAN Y OP NIAR1'LAND
Byr: Boberl D. M1117n1
vice Pesidenl
Al: Down E. Brown
secrefoly
Slate of Maryland
County or Unllimore
On (his 101h day of October, A.D. 2023, before [tic subscriber, a Notary Public of [lie State of Maryland, duly commissioned and qualified.
Robert 1). Murray, Vice President slid Dawn E. Brown, Secretary orthe Companies, to file Persomlly known to be file individuals and officers
described in and who executed the preceding instrument, and acknowledged the execution of sane, and being by me duly sworn, deposeth and suI61, that
he/she Is the said officer of the Company afoesaiul, Ind that the seats affixed to lice preceding instrument me ilia Corpunde Scnlsofsaid Companies, mxl Thal
ilia said Corporate Sends and ilia signature ns such officer wee duly affixed and subscribed to ilia said instrument by the authority and diraclion crate said
Corporations.
IN TESTIMONY WI RffLEOP, I Imve hercumo sal in), hand and al used my Official Scat the day unit year Oral above winter.
Genevieve M. Melsnn
Authenticity of this bold can be confirmcd at hondwalidatorxurichna.com or 410-559-11790
OENEVIEVEM. MAI60N
Authenticity of this bold can be confirmcd at hondwalidatorxurichna.com or 410-559-11790
EXTRACT FROM BY -LAWS OF THE COMPANIES
"Article V, Section 8, Auonreys- in -Pacl. The Chief Executive Officer, Vic President, or any Executive Vice President or Vice President
may, by written Instrument under the allesled corporate seal, appoint otmmeys- in -ftct with unitedly to execute bonds, policies,
recogniunces, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize nny officer or any such
nttor icy -in -fine( to affix (lie corporate seal thereto; find may with or without cause nedily orrevoke any such appointment or authority at tiny
time."
CERTIFICATE
1, the undersigned, Vice President of file ZUIUCII AMERICAN INSURANCE COMPANY, Elie COLONIAL AMERICAN
CASUAIA'Y AND SURETY COMPANY, mud line FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the
foregoing Power or Allontcy is still in full force and e0ed on the date of this certificate; and I do further certify Ilmt Article V, Section 8, of
the By -Lnws of the Companies is still in force.
'('lies I'm= orAltomey and Certificate may he signed by racsindle under and by authority orihe following resolution or the Board of
Directors of the ZURICI I AMERICAN INSURANCE COMPANY at a meeting duly called find hold on the I $tie day of December 1998.
RESOLVED: "That the signnlurc of the ['resident or Vice president find the ultesling sigature ora Secretary fir fin Assistant Scerelury
and file Seal of file Company may be afrixed by facsimile on any Pmver or Attorney... Any such Powar or city certifncole thereof bearing such
facsimile signature and sent shall be valid and binding on the Company."
This power orAtiomcy mid Cenifcate may be signed by facsimile antler and by authority of the following resolution of' tile Board al'
Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY nl if meeting duly called find held on the 5th day of
May, 1994, and (he following resolution of die Board or Directors or the VIDIiLITY AND DEPOSIT COMPANY OF MARYLAND fit a
meeting duly called and held on the 10111 tiny of May, 1990.
RESOLVED: "That the facsimile or mechanically reproduced soul of the company and facsimile or mechanically reproduced signature
of any Vice - president, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherevor appearing upon a
certified copy of any paver of attorney issued by life Connpany, shall be valid and binding upon lie Company with the some force and uMcit
as (hough mnmatly offlud.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name find afflud the corporate scais of ibc said Companies,
this 11th dayof January 2024,
hig p)-6t, (,L
By: Mury Jean Penick
Vice Presiders
TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT A COMPLETE DESCRIPTION
OF THE CLAIM INCLUDING THE PRINCIPAL ON THE BOND, THE BOND NUMBER, AND YOUR CONTACT
INFORMATION TO:
Zurich Surety Claims
1299 Zurich Way
Schaumburg IL 60196 -1056
renmisfelainus a zurichne.cwm
800 - 626.4577
Authenticity of this [)nail call be confirmed at bands :llidakn.zurichna.cmu or 410 -559 -8790 A' ej!P
By: Mury Jean Penick
Vice Presiders
TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT A COMPLETE DESCRIPTION
OF THE CLAIM INCLUDING THE PRINCIPAL ON THE BOND, THE BOND NUMBER, AND YOUR CONTACT
INFORMATION TO:
Zurich Surety Claims
1299 Zurich Way
Schaumburg IL 60196 -1056
renmisfelainus a zurichne.cwm
800 - 626.4577
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Project/ Owner Contractor
Project: 11 Gin widening from Garnett to 129th Name: Crossland Heavy contractors, Inc.
Address: 200 South Main
Owasso OK 74055
City State Zip Code
Owner: city or Owasso
TO ALL WHOM IT MAY CONCERN:
Address: 14149 E Admiral Place
Tulsa
OK 74116
city Stale Zip Code
Contractor Licence:
Contract Date: 4 / 19 /2022
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or Issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sum of
Two hundred three thousand two hundred twenty four &391100
Dollars ($ 2031224.39 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
Witness to
Dated this day of
Page 1 of 1
East 116th Street North Garnett to 129th
V = 711 tt
Location Map
02/12/2024
This map may represen-s a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please ccmact the
responsible staff Far most up -to -date information.
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E., City Engineer
SUBJECT: East 861h Street North and North I6131' East Avenue Intersection Improvements
Agreement for Engineering Design Services
DATE: March 15, 2024
:1_1141 fel"To11L1"P
The intersection of East 86th Street North and North 161st East Avenue is currently a twoaane
intersection with stop signs and very small turning radii. This intersection accommodates
moderate to heavy residential traffic, commuter traffic to Owasso to the Owasso schools,
eventually to US Highway 169 and to shopping areas in Owasso. Congestion occurs at peak
periods of workday traffic. A large vehicle, truck, SUV, bus, emergency vehicle or vehicle pulling
trailers has difficulties making certain turning movements with the below standard pavement
radii causing deadlock traffic at times.
The Intersection was identified in the Transportation Master Plan to need improvements by the
year 2020, along with the widening of East 86th Street North from North 145th East Avenue to
North 161 -f East Ave. Both projects are funded in the current fiscal year for design, along with the
design of the 86th Street Bridge over Elm Creek. With the bridge design beginning soon, the
roadway section will be delayed until the flood studies can determine the elevation for the
bridge and the road to prevent adverse impacts to the surrounding properties. However, the
intersection portion design can begin and will not be impacted by the flood study.
The Intersection improvements will provide, as a minimum, two straight thru lanes and a center
turn -lane on the north, south and east legs. The west leg will match the future East 86 +h Street
North, from North 1451h East Avenue to North 161st East Avenue four -lane road, but will also have
a center -turn lane. The curb radii will be expanded to accommodate safer turning movements.
A traffic signal will provide control, and replace the current four -way stop. Also included in the
improvements will be storm drainage and provision of safe pedestrian and bicycle access. Final
lane configurations will be determined by the initial, detailed traffic study.
ENGINEERING AGREEMENT /SCOPE OF WORK:
City staff and Kimley -Horn developed a scope of work for the design project. Design plan
submittals will be required at the 30 %, 60% and 90% completion stages and then final plans for
bidding once right -of -way is obtained and private utilities are relocated. The following
components are included in the agreement:
• Perform conceptual phase of the widening project
• Perform operational, capacity and level of service analysis on intersection to
warrant signals and lane configurations
• Prepare plans that include:
• Utility relocation design of the public utilities
• Road widening of intersection of East 861h Street North and North 161st East
Avenue
• Traffic Signalization Plans
• Storm Drainage Improvements
• Prepare Right -of -Way documents
86th & 161st Intersection Engineering Design
Page 2
• Coordinate private utility relocations
• Prepare public utility relocation plans
• Preparing bid documents
• Assist with project bidding
• Provide construction assistance
On February 14, 2024, City staff and Kimley -Horn discussed the engineering service fee. If
approved by City Council, cost of engineering services will be a lump sum amount of $270,000.
FUNDING:
Funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services with Kimley -Horn and
Associates, Inc. , of Tulsa, Oklahoma, in the amount of $270,000.00, and authorization to execute
all necessary documents.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
East 86th Street North /North 161 st East Ave Widening
I" = 200 n
Location Map
02/23/2024
This map may represents a visual display of related geographic information. Data proaidmJ here rn is no: guarantee of actual field condaicns.7o be sure of complete accuracy, pease corr.art the
for
responsible s.aff most up -to -date information.
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161 ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
THIS AGREEMENT, made and entered into this 19th day of March, 2024 between the City of
Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY,
and Kimley -Horn and Associates, Inc. hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to Widen and Reconstruct the intersection of East 86th Street North
and North 161 st East Avenue, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the Street Sales Tax Fund Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree
as follows:
1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION: CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment D.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of the
SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All engineering
work shall be performed by or under the supervision of Professional Engineers licensed
in the State of Oklahoma, and properly qualified to perform such engineering services,
which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly, between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and/or execution. These conditions and costlexecution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the
PROJECT was finally constructed. ENGINEER is not responsible for any
errors or omissions in the information from others that are incorporated into
the record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed
and signed hard copies. Computer - generated drawing files furnished by
ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or market
conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for
damages arising out of the performance of the SERVICES for CITY, including
but not limited to any claims, costs, attorney fees, or other expenses of
whatever nature where such liability is caused by the negligent
10.
11.
12.
act, error, or omission of ENGINEER, or any person or organization for
whom ENGINEER is legally liable. Nothing in this paragraph shall make
the ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or
loss of anticipated profits.
CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of
Articles 7. 1, and 7.2, and provisions providing contractor indemnification of
CITY and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contra
ENGINEER as additional insureds on
insurance policy.
COMPLIANCE WITH LAWS. In performancf
comply with applicable regulatory requireme
laws, rules, regulations, orders, codes, criteri
procure the permits, certificates, and license;
perform the SERVICES. ENGINEER shall ni
certificates, and licenses required for any cor
are specifically assigned to ENGINEER in At
INSURANCE.
12.1. During the performance of
ENGINEER shall maintain
and
ral liability
the SERVICES, ENGINEER shall
ncluding federal, state, and local
id standards. ENGINEER shall
cessary to allow ENGINEER to
a responsible for procuring permits,
action unless such responsibilities
ment'B. SCOPE OF SERVICES.
=S under this AGREEMENT,
insurance:
12.1.1. General Liability, Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less than
$1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000 for
each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less
than $100,000 for each occurrence.
12.1.4. Professional Liability Insurance to remain in effect during the
PROJECT and the term of any legal liability. Professional Liability
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation by
ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: 1437 South Boulder Avenue, Suite 930
Tulsa, OK 74119
'Attention:'Rusty Akerman, P.E.
To CITY: CITY OF OWASSO
301 W 2 "d Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the transmission
of routine communications between representatives of ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of
competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A,
B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect ENGINEER's cost of or time required for
performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT. This AGREEMENT may be amended only by
written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the CITY staff initially and will be
available for public' meetings and CITY presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Rusty Akerman. P.E. as Project Manager for the PROJECT.
ENGINEER agrees that no change will be made in the assignment of this position
without prior approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
KIMLEY -HORN AND ASSOCIATES, INC.
6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Scope of Project
Attachment A
SCOPE OF PROJECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
The PROJECT shall consist of the design and preparation of
improvements, consisting of thewidening withturn lanes andtf
for the reconstruction of 86th Street North and 1611 East Avei
approximately 800' from the intersection in all directions dept
in Owasso, Oklahoma. The widened roadway will be concret(
gutter, sidewalks or trail, and an enclosed storm sewer;drainag
The ENGINEER will perform engineering and drafting
plans, specifications, and bidding documents for the P
design are grading, drainage, surfacing, signing and si
during construction, and public utility relocations, The i
to local traffic during construction. A detailed Scope of
ion documents for
:ion of atraffic signal,
action, extending
lane configurations,
nt with curb and
is in preparation of construction
,T. Included in the roadway
traffic signals, traffic control
y is anticipated to remain open
as is included in Attachment B.
All design will be in English units in accordance with the current 'Oklahoma Department of
Transportation (ODOT) Design Manual', 'AASHTO Policy on Geometric Design of Highways
and Streets', the 'Manual on Uniform. Traffic Control Devices', all applicable ODOT policies
and procedures, and CITY standards. (Where ODOT and CITY standards are identical,
ODOT standard sheets will be used. Where CITY vary from ODOT, the CITY shall provide
the ENGINEER with standard details to be inserted into the plans.)
The PROJECT will be funded by the CITY. The CITY will advertise, bid and administer the
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Scope of Services
Attachment B
B. Basic Services of ENGINEER. The basic services of the ENGINEER will consist of the
following tasks:
B.1. Conceptual Design Phase (30 %)
B.1.1. Attend Kickoff Meeting
B.1.2. Conduct topographic and boundary survey for the PROJECT.
8.1.2.1. All utility companies servicing the project area will be
contacted thru "CALL OKIE- 811" 14 days prior to field
survey. NOTE: Lacking excavation, the exact location of
underground features cannot be accurately, completely,
and reliably depicted. In addition, 811 utility locate
requests from surveyors are often ignored or result in an
incomplete ! "response. in which case will be noted in the
8.1.2.2. As of November 1, 2023, utility companies servicing the
project area have 14 calendar days to respond to the OKIE
811 tickets. Member companies of OKIE have the choice
in how they respond to OKIE 811 "survey" locate requests
by 1) physically marking the site or 2) providing maps of
B.1,2.3. All utility information field collected will be placed in the
CAD drawing.
8.1.2.4. If utility information through OKIE 811 is considered
inadequate by the client, the option to have SUE Level B
services performed by a private subconsultant can be
negotiated and performed.
B.1.3. Anticipated max ROW 100' wide in each direction.
B.1.4. Conduct geotechnical investigation for the roadway and provide a
geotechnical report.
8.1.4.1. Three borings at approximately 300' intervals in each
direction.
B.2. Conduct Traffic Analysis
B.2.1. Existing Conditions Review
B.2.1.1. Collect midweek turning movement traffic count data at the
proposed intersection from 7:OOam- 9:OOam, 11:00am-
1:00pm, and 4:00- 6:OOpm as well as Saturday from 12:00 -
2:00pm. The traffic data collection will include three (3)
classes of vehicles, pedestrian, and bicycles crossing. Also
collect 24 -hour volume counts at up to two (2) locations
along the corridors.
B.2.2. Existing Roadway Inventory
B.1.1.1. Collect available as- builts of
platted developments in the
the proposed improvements
roadway cross section.
8.1.1.2. Evaluate existing roadway /ir
B.1.1.3. Evaluate existing intersectioi
B.2.3. INCOG Travel Demand
B.2.3.1.
B.2.3.2.
Kisting roadways and
The pavement design of
3 based on the existing
operations.
operations.
nand model land use and
to validate future traffic volume
I is Projections — 20 Year Horizon
INCOG Travel Demand Model
B.2.4.1.1. Calculate future volume to capacity ratios to
review relative congestion along future roadway
links, and intersection looking at entering traffic
volumes.
8.2.4.1.2. Develop additional traffic trip generation to
supplement the existing /future ACOG volumes
traffic volumes for up to three (3)
new /underutilized developments where the
INCOG Travel Demand Model and existing
hose counts do not reflect the existing
conditions.
8.2.4.1.3. Collect and review available crash data for the
identified intersections, provided by the CITY.
B.2.4.1.4. INCOG Travel Demand Model
B.2.5. Intersections Analysis Methodology
8.2.5.1. Evaluate the existing intersection operations and level of
service using Synchro 11TM for the AM and PM peak hour
using the collected turning movement counts.
8.2.5.2. Evaluate and test intersection -based improvements to
determine potential mitigation. Testing alternatives will
consist of:
B.2.4.1.5. Phasing changes
8.2.4.1.6. Cycle length
8.2.4.1.7. Geometric c
movements
turn lane to
8.2.4.1.8. Geometric ii
B.2.4.1.9. Recommen
B.2.4.1.10. Recommen
B.2.4.1.11. Intersection
B.2.6. Technical M
The ENGINEER
data collection, r
B.3. Prepare Conceptual Plans
ignment of
shared through /left
turn only lane)
including:
age lengths
and operations
e a'rtechnical memorandum document the
analysis, and recommendations. The
one (1) round of joint comments. This task
e conceptual roadway design for the PROJECT which consists
itersection of 86th Street North and the 161st East Avenue
-tion. The design speed shall be 45 miles per hour (mph)
site conditions require a reduction to 35 mph. The posted
imit will be 35 mph. Prepare Conceptual Plans and associated
s of probable construction cost for the recommended
B.3.1.1. The roadway will consist of additional width as required for
future bike lanes on both the eastern and western legs
(86TH St.) of the intersection. Alternatives for how to
transition the bike lanes at the intersection will be provided
for the CITY to review.
8.3.1.2. The west leg of the intersection (861 St. N.) will have 5 -foot
sidewalk on both sides of the road within the limits of the
ultimate roadway section. ADA ramps will be designed for
all four pedestrian crossings of the intersection.
B.3.2. Prepare conceptual roadway drainage design for the PROJECT.
Drainage design will consist of both enclosed stormwater sewer
systems with limited open drainage sections.
B.3.3. The waterline design for Rogers County Rural Water District #3
( RCRWD #3) will not be included in Conceptual Plans, however, a
cost for the anticipated waterline relocations will be estimated to be
used in the Opinion of Construction Cost.
B.3.4. The signal design will not be included in Conceptual Plans, however,
a cost for signals will be estimated to be used in the Opinion of
Probable Cost.
B.3.5. Submit a digital copy of the Conceptual
B.3.6. Prepare Conceptual (30 %) Opinion of
B.3.7.
Attend a 30% Conceptual [
B.3.8.
Attend up to 3 meetings to
B.3.9.
Address CITY comments;
Memo.
13.4. Prepare Preliminary Plans (65 %)
B.4.1.
Prepare Right -of -Way Plan:
consisting of the following ii
B.4.1.1. Prepare orelimir
8.4.1.6.
B.4.1.7.
B.4.1.8.
ROW with
0 %) for CITY review.
Construction Cost.
ig with CITY.
-idowners.
ual Plans and Traffic
proposed roadway,
design for the PROJECT.
date proposed culvert sizes for the roadway
widths.
drainage design for the PROJECT.
Prepare preliminary RCRWD #3 waterline relocation
design for the PROJECT. The final design will consist of
plan and profile sheets for approximately 500 LF of 2 ", 500
LF of 6" and 1000 LF of 12" waterline relocation.
Provide Preliminary traffic /pedestrian signal design at the
861 Street North and 1615' East Avenure intersection.
Signals will meet current CITY standards.
B.4.1.5.1. Utilize City of Owasso template for traffic signal
pay quantities and notes.
Submit two digital copies (b /w and color) of the Preliminary
Plans (65 %) for CITY review.
Prepare Preliminary (65 %) Opinion of Probable
Construction Cost.
8.4.1.7.1. Bid items to be per CITY funded projects.
Attend a 65% Conceptual Design Review Meeting with
CITY.
B.4.1.9. Address up to one (1) round of CITY comments and
finalize 65% Conceptual Design Plans
8.4.1.10. Prepare Right -of -Way acquisition documents for the
necessary parcels on the PROJECT up to ten (10) parcels.
The CITY will notify ENGINEER of any parcel changes
occur during the project design phases. No staking is
included in this scope. If additional documents, property
reports, staking, or staking trips are required beyond the
amount included here, it will be provided as an
AMENDMENT to this AGREEMENT.
B.4.2. Prepare exhibits for and assist with up to one (1) public meeting.
B.4.3. Utility Coordination
B.5. Final
B.5.1.
This task includes up to 45 hours of budgeted effort. If additional effort
is required beyond the amount included here, it will be provided as an
AMENDMENT to this AGREEMENT.
8.4.3.1. Establish anticipated utility relocation corridors.
B.4.3.2. Provide base CADD and /or PDF files to private utility
companies once any utility relocation corridors are set.
B.4.3.3. Hold up to five (5) Utility Relocation Coordination Meetings
for each utility company to identify corridors, discuss
relocations, and identify any concerns with the PROJECT.
B.4.3.4. Schedule potholing with the underground utilities as
needed, at the utilities' expense.
resign Phase &r Construction Documents (90% /100 %)
Prepare Final Design (90 %) and Construction Documents (PS &E,
100 %) for the proposed roadway, including the following items and
final roadway design for the PROJECT.
Review and update proposed culvert size as necessary for
roadway elevations and widths based on final design
phase and construction documents.
8.5.1.3. Prepare final drainage design for the PROJECT.
8.5.1.4. Prepare final traffic signal design for the PROJECT.
8.5.1.5. Prepare final RCRWD #3 waterline relocation design for
the PROJECT. The final design will include plan and profile
sheets for approximately 500 LF of 2 ", 500 LF of 6" and
1000 LF of 12" RCRWD #3 waterline relocation.
B. 5.1.6. Impacts to jurisdictional waters are anticipated to be less
than 0.10 acres, and therefore a 404 permit is not
anticipated for the PROJECT. Environmental investigations
and 404 permitting are not included in this AGREEMENT.
However, ENGINEER shall coordinate with and get
confirmation from the United States Army Corps of
Engineers (USAGE) that a 404 permit is not required.
B.5.1.7. Submit a digital copy of the Final Plans (90 %) for CITY
review.
8.5.1.8. Prepare Final Opinion of Probable Construction Cost.
B.5.1.8.1. Bid items to be per CITY funded projects.
B.5.1.8.2. Construction cost estimate based on ODOT
AASHTOWare and City of Owasso recent bid
history.
B.5.1.9. Attend a 90% Review Meeting with the CITY
B.5.1.10. Finalize Construction Documents based on CITY
comments.
B.5.1.11. Update,ENGINEER's Opinion of Probable Cost to reflect
B.5.1.12. Submit five (5) copies of the Construction Documents for
B.5.2.
Bi5.2.1. Provide a 90% Plan set to private utility companies located
within the limits of the PROJECT.
8.5.2.2. Prepare Utility Plans for the CITY's use showing proposed
relocations in color.
8.5.2.2.1. Proposed utility locations to be provided by the
private utility companies.
ing Phase Services
This task includes up to 20 hours of budgeted effort. If additional effort is
required beyond the amount included here, it will be provided as an
AMENDMENT to this AGREEMENT.
B.6.1. Attend Pre -Bid Conference
B.6.2. Answer Contractor questions during bidding period.
B.6.3. Prepare addenda to Contract Documents
B.6.4. Prepare Bid Tabulation
B.6.5. Prepare Letter of Award Recommendation
B.7
B.6.6. The ENGINEER will provide Plans and Specifications for the
Contractor's use during the bidding phase. The CITY will control the
pickup of contract documents by the Contractors.
Construction Phase Services
This task includes up to 60 hours of budgeted effort. If additional effort is
required beyond the amount included here, it will be provided as an
AMENDMENT to this AGREEMENT.
B.7.1. Attend Pre -Work Conference between CITY and Contractor.
B.7.2. Consultant will provide the construction phase services specifically
stated below:
B.7.2.1
B.7.2.2.
Bid Document Preparation' and Contractor Notification.
B.7.2.1.1. Consultant will issue a bid package and
conduct a pre -bid meeting with potential
bidders. Consultant will tabulate the bids
received and evaluate general compliance of
bids with the bidding documents. Consultant will
provide a summary of this tabulation and
evaluation. If requested, Consultant will notify
.1. Consultant will conduct attend a Pre -
Construction Conference before the start of
8.7.2.2.2. Attend one (1) public meeting.
7.2.2.3. Provided Contractor up to five copies of
Conformed Plans.
B.7.2.3. Site Visits and Construction Observation.
f:9
B.7.2.3.1. Consultant will make visits as requested to
observe the progress of the work. Observations
will not be exhaustive or extend to every aspect
of Contractor's work, but will be limited to spot
checking, and similar methods of general
observation. Based on the site visits,
Consultant will evaluate whether Contractor's
work is generally proceeding in accordance with
the Contract Document and keep Client
informed of the general; progress of the work.
Consultant will not supervise, direct, or control
Contractor's work, and will not have authority to
stop the Work or responsibility for the means,
methods, techniques, equipment choice and
use, schedules, or procedures of construction
selected by Contractor, for safety programs
incident to Contractor's work, or for failure of
Contractor to comply with laws. Consultant
does not guarantee Contractor's performance
and has no responsibility for Contractor's failure
to perform in accordance with the Contract
Documents. Consultant is not responsible for
any duties assigned to it in the construction
contract that are not expressly provided for in
this Agreement.
sultant will attend construction meetings on
as requested.
with Respect to Defective Work.
.2.5.1. Consultant will recommend to Client that
Contractor's work be disapproved and rejected
while it is in progress if Consultant believes that
such work will not produce a completed Project
that generally conforms to the Contract
Documents.
B.7.2.6. Clarifications and Interpretations.
8.7.2.6.1. Consultant will respond to reasonable and
appropriate [12] Contractor requests for
information made in accordance with the
Contract Documents and issue necessary
clarifications and interpretations. Any orders
authorizing variations from the Contract
Documents will be made only by Client.
B.7.2.7. Change Orders.
B.7.2.7.1. Consultant may recommend Change Orders to
the Client and will review and make
recommendations related to Change Orders
submitted or proposed by the Contractor.
6.7.2.8. Shop Drawings and Samples.
8.7.2.8.1. Consultant will review Shop Drawings and
Samples and other data which Contractor is
required to submit, but only for general
conformance with the Contract Documents.
Such review and any action taken in response
will not extend to means, methods, techniques,
equipment choice and usage, schedules, or
procedures of construction or to related safety
programs. Any action in response to a shop
drawing will not constitute a change in the
Contract Documents, which can be changed
only through the Change Orders.
B.7.2.9. Substitutes and
B.7.2.9.1. Consultant will evaluate the acceptability of
substitute or "or- equal /equivalent" materials and
equipment proposed by Contractor in
accordance with the Contract Documents.
Inspections and Tests. Consultant may require
special inspections or tests of Contractor's work
and may receive and review certificates of
inspections within Consultant's area of
responsibility. Consultant's review will be solely
to determine that the results indicate
compliance with the Contract Documents and
will not be an independent evaluation that the
content or procedures of such inspections,
tests, or approvals comply with the Contract
Documents. Consultant is entitled to rely on the
results of such tests.
0. Disputes between Client and Contractor.
B.7.2. 10. 1. Consultant will, if requested by Client, render
written decision on all claims of Client and
Contractor relating to the acceptability of
Contractor's work or the interpretation of the
requirements of the Contract Documents. In
rendering decisions, Consultant shall be fair
and not show partiality to Client or Contractor
and shall not be liable in connection with any
decision.
10
B.7.2.11. Substantial Completion,
B.7.2.11.1. When requested by Contractor and Client,
Consultant will conduct a site visit to determine
if the Work is substantially complete. Work will
be considered substantially complete following
satisfactory completion of all items with the
exception of those identified on a final punch
list.
8.7.2.12. Final Notice of Acceptability of the Work.
B.7.2.12.1.Consultant will conduct a final site visit to
evaluate whether the completed Work of
Contractor is generally in accordance with the
Contract Documents and the final punch list so
that Consultant may recommend final payment
to Contractor.
B.7.2.13. Record
B.7.2.13.1.As
will
11
service if required, Consultant
mrd drawing showing
es reported by the Contractor
asign by Consultant. Record
guaranteed to be as- built, but
information made available.
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1. Reports. Records. etc: To furnish, as required by the work, and not at the expense
C.2.
C.3.
CA.
of the ENGINEER:
C.1.1. Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2. ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
Access: Provide access to public and private property when required in performance
of ENGINEER's services.
Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1. Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
C.3.2.
CITY will furnish assistance as required in obtaining
es, including excavations to determine depth.
:e as required in the preparation of bidding,
supporting documents.
reports, sketches, estimates, specifications, drawings,
is presented by ENGINEER and render in writing
ithin a reasonable time so as not to delay the services
12
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
actual hours or work, invoiced according to the Rate Schedule provided in ATTACHMENT
E, completed at the time of billing. Invoices shall be accompanied'' by such documentation as
the CITY may require in substantiation of the amount billed,_
D.1. Total Compensation
For the work under this project the total lump sum including direct costs and subconsultant
services shall be Two Hundred Seventy Thousand and No /100 ($270,000), which amount
shall not be exceeded without further written authorization by CITY.
D.2. Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub -
consultants must be authorized in advance by CITY.
D.3. Other Direct Costs
D.3.1. Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2. Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3. Any other direct costs shall be compensated for at actual when authorized in
DA. Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5. Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6. Conditions of Payment
D.6.1. Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
D.6.2. If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3. If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written notice
to CITY, request renegotiation of compensation.
13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Billing Rate Sheet
Attachment E
Classification
Analyst
Professional
Senior Professional I
Senior Professional II
Senior Technical Support
Support Staff
Technical Support
June 30, 2024
to adjustment thereafter
14
-$245
-$295
$335-$370
$155-$280
$110-$145
$125-$150
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
Notice to Proceed Tentative Date
3/1/2024
Task 1
Conc. Design (30 %)
6/28/2024
City Review
7 /12/2024
Task 2
Pre[. Design (65 %)
9/6/2024
City Review
9/20/2024
Task 3a
Final Design (90 %)
12/6/2024
City Review
12/20/2024
Task 3b
PSE Submittal
(Flex date dependant on utility relocations)
9/5/2025
Task 4
Bidding & Construction
406
9/26/2025
Calendar Days
15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 86TH STREET NORTH AND NORTH 161ST EAST AVENUE
WIDENING AND RECONSTRUCTION PROJECT
INSURANCE CERTIFICATE
Attachment G
16
Kimley .,))Horn
Project Fee Calculation
Client: City of Owasso
Project: 86th/161st INT
KHA No.
PM. Rusty Akerman
Budget Summary
Date: Feb 13, 2024
Budget
No
Task Name
I Hours
Task No.
Expenses
Office Exp.
Multiplier
Subtotal
100
Conc. Design (30 %)
176
1.10
$ 18,000
$
300
$
1,500
$
34,400
200
Traffic Study
86
$ 3,90
4
$
300
$
700
$
15,900
300
Prel. Design (65%
577
qLabor
$
300
$
4,800
$
107,800
400
Final Design
266
$
500
$
2,200
$
50,500
500
Biddin & Construction
79
$
800
$
17,000
777 lContingency
$
-
I
TOTALS:J
1,1841$
214,2001$
1,400 1
$
10,0001$
225,600
Subconsultant
Summary
Task No.
Task Name
Cost
Multiplier
Subtotal
1
Survey-Frontier
$ 16,300
1.10
$ 18,000
2
Geotechnical- Kleinfelder
$ 14,400
1.10
$ 15,0
900
3
Traffic Counts
$ 3,500
1.10
$ 3,90
4
ROW Documents(10)- Frontier
$ 6,000
1.10
$ 6,600
TOTALS:
$ 40,200
1 $ 44,400
JProject Budget Summary
Labor: $ 214,200
Expenses: $ 55,800
TOTAL: $ 270,000
Kirnlep Horn
Task Fee Calculation
Date: February 13, 2024
Client: City of Owasso Labor: $ 32,600 Number: 100
Project: 86th /161st INT Expenses: $ 300 Name: Conc. Design (30 %)
KHA No: Allocation: $ 1,500 Task Mgr:
PM: Rusty Akerman TOTAL: 34,400
Generate Preliminary Horizontal Alignment
Generate Existing Ground
Generate P&P Sheets
Design Preliminary Vertical Alignment
Prepare Survey Files for Design
Confirmation of Swpe & Fee Proposal
Preliminary Plan Field Review
Conceptual Water Estimate
Develop Templates
Develop Preliminary Cross Sections
WIMEN
TitleiSheet
Typical Sedons
Analyze Existing W
Kimley >>Morn
Task Fee Calculation
Date: February 13, 2024
Client: City of Owasso Labor: $ 14,900 Number: 200
Project: 86thil61st INT Expenses: $ 300 Name: Traffic Study
KHA No: Allocation: $ 700 Task Mgr:
PM: Rusty Akerman TOTAL: $ 15,900
Existing conditions review
sub coordination
inventory
Sychro existing
INCOG Coordination
Data
Future Traffic Projections
Trip Gen
Trip DistlAssignment
Crash Data Analysis
Intersection Analysis
Synchro proposed
Aftematives
Recommendatiopris
Memo
Meefings
Kimlep>Morn
Task Fee Calculation
Date: February 13, 2024
Client: City of Owasso Labor: $ 102,700 Number: 300
Project: 86th /161st INT Expenses: $ 300 Name: Prel. Design (65 %)
KHA No: Allocation: $ 4,800 Task Mgr:
PM: Rusty Alterman TOTAL: $ 107,800
Task Descriptions: GLC:
P6
P4
P3
P2
P7
D7
(Hrs)
Expenses ($)
Utility Coordination
16
8
4
41
4
8
44
$ 250
Determine Size of Cross -Drain Structures
4
2
2
21
3
4
17
Design Side Drains / Storm Sewer
4
2
2
2
3
4
17
Drainage Map
4
2
2
2
4
4
18
Stone Water Management Plan
1
1
1
1
1
1
6
Erosion Control / Disturbed Area Maps
3
2
2
2
3
3
15
Pay Quantities & Notes (Roadway)
10
4
4
4
8
10
40
Calculate Quantities
121
5
5
5
10
2
12
49
Generate Summary Sheets
2
1
1
1
2
9
Removal Plans
3
2
2
2
3
31
15
Draft P &P Sheets
10
4
4
41
8
101
40
Finalize Horizontal and Vertical Alignments
3
1
1
11
2
31
11
Design Driveways
3
1
1
11
2
31
11
Develop Preliminary Construction Sequence
5
2
2
21
4
51
20
Develop Preliminary End Areas and Volumes
3
3
1
1
1
2
3
11
Generate Cross Sections
1
1
1
2
3
11
Right -of -Way and Utility Review
5
2
2
21
4
51
20
Prepare Prel. Plan Field Rev.Report & Cost Est.
2
2
0
0
0
0
4
Pay Quantities & Notes (Striping)
8
4
0
0
0
0
12
Striping Plans
4
2
2
2
4
4
18
Summary Sheets (Striping)
2
1
1
1
2
2
9
WL Pay Qty &Notes
2
4
6
WL PnPs (5 Total Sheets)
12
40
52
WL Prel. Estimate
1
2
1
3
Signal Pay Qty
4
4
8
16
Signal Plans
4
24
so
88
Signal Prel. Estimate
4
4
41
12
Attend Public Meeting
2
1
3
Subtotals:
136
83
401
1581
711
89
577
$ 250
Kimley »>Horn
Task Fee Calculation
Date: February 13, 2024
Client: City of Owasso Labor: $ 47,800 Number: 400
Project: 86th /161st iNT Expenses: $ 500 Name: Final Design (901100)
KHA No Allocation: $ 2,200 Task Mgr:
PM: Rusty Akerman TOTAL: 50,500
joint Layout
Intersection Details
Details
Develop Final Construction Sequence
Drain
Draffing On
Calculate End Areas And Volumes
Draft .
Traffic Control Plans
Summary sheet (rraffic Control)
Signal Plans
Signal Final Estimate
Kimley > >Morn
Task Fee Calculation
Dale: February 13, 2024
Client: City of Owasso Labor: $ 16,200 Number: 500
Project: 86th /161st INT Expenses: $ - Name: Bidding & Construction
KHA No: Allocation: $ 800 Task Mgr:
PM: Rusty Akerman TOTAL: 17,000
Prepare Final Cost EsL Using AASHTOware
Conshtiction Support
Waterline Speelfications Bid Does
As Built Plans
Attend Public MeetIng
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Public Works Director
SUBJECT: Right -of -Way Consultant Agreement - Universal Field Services, Inc. - East 961h Street
North Widening from North 134th East Avenue to North 145th East Avenue Project
DATE:
March 15, 2024
BACKGROUND:
• July 2022, City Council approved an engineering design agreement with Garver, LLC
• January 2024, staff received right -of -way and easement documents for 11 needed parcels
• February 2024, staff met with Universal Field Services, Inc. and negotiated proposed services
and fees to obtain the needed right -of -way and easement
AGREEMENT /SCOPE OF WORK:
Staff received a formal agreement from Universal Field Services, Inc. and the following is the
proposed scope of work for right -of -way services:
• Order and review appraisals;
• Order and review title reports;
• Survey right -of -way and easement as necessary;
• Make initial contact with property owner;
• Offer a donation letter to each property owner (in lieu of payment);
• Assist City with offers for right -of -way and easements;
• Work with City staff with any changes affecting the parcels;
• Keep staff informed of all negotiations, contacts and documentation; and
• File all necessary documents at the courthouse.
The proposed fee for services is a not to exceed amount of $102,850.00, which includes appraisals,
title reports, survey and land acquisition services.
FUNDING:
Funding for the land acquisition services is included in the project budget in the Capital
Improvement Fund.
RECOMMENDATION:
Staff recommends approval of the Service Agreement for right -of -way and easement acquisition
with Universal Field Services, Inc. of Tulsa, Oklahoma, in an amount not to exceed $102,850.00, and
authorization to execute all necessary documents..
ATTACHMENTS:
Location Map
Agreement
East 96th Street North Improvements - North 134th E Avenue to North 145th East Avenue
1" = 565 ft
Sub Title
02/28/2024
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
SERVICE AGREEMENT
THIS SERVICE AGREEMENT (this "Agreement') dated as ofthe 190' day of
March ,2024, (the "Effective Date ") is made and entered into by and between Universal
Field Services, Inc., an Oklahoma corporation ( "Universal ") andC ity 2f Owasso. Oklahoma.
( "Client'). Universal and Client are also sometimes referred to herein individually as
a "Party" and collectively as the "Parties ".
WHEREAS, Client desires to engage Universal for the performance of work and /or for
the provision of services, which may include the furnishing of labor, equipment, vehicles,
instruments, materials, supplies, or other products as more particularly described herein
(collectively "Services"); and
WHEREAS, Universal is in the business of performing Services, and desires to
perform Services for Client in accordance with the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual promises
contained herein, the Parties agree as follows:
1. Term. The term of this Agreement shall commence upon the Effective Date and
shall continue in full force and effect until terminated by either Patty upon thirty (30) days prior
notice to the other Patty; provided, that neither Party shall be relieved of any of its respective
obligations and liabilities arising hereunder prior to the effective date of any such termination.
2. Scone gf Agreement. This Agreement supersedes all prior service agreements,
subcontract agreements and similar agreements covering Services to be performed by Universal
for Client. Unless otherwise agreed to in writing by the Parties, this Agreement shall also govern
any Services being provided by Universal to Client as of the Effective Date.
(a) Work Reauests. When Client desires Services to be performed by
Universal, Client shall give Universal a request for such Services. The request shall be
in the form of a written work request, purchase order, or other written document (each,
along with any appropriately issued Change Order, a "Work Request'). Upon
agreement between Client and Universal regarding the specific terms of the Work
Request, Universal shall thereafter commence the performance of the Services in
accordance with the terms and conditions of the Work Request and this Agreement.
Unless otherwise agreed in the Work Request, Universal shall provide all labor,
maintenance, supervision, and all equipment, materials, supplies, instruments, vehicles,
and facilities needed to perform the Services in accordance herewith.
(b) Change Orders. Client may during the performance of any Services make
changes to the Services as described in the Work Request without invalidating this
Agreement orsuch Work Request by providing Universal with awritten authorization (a
[M -0001
"Change Order') from Client. All such Change Orders will become a part of the
applicable Work Request.
(c) Time of Performance. Universal shall initiate Services upon notice by
Client to do so and shall exert all commercially reasonable efforts to complete all of the
Services by the date set forth in theapplicable Work Request.
4. Compensation. Client shall pay Universal the fee agreed upon in the Work Request
by Client and Universal (the "Fee'). In the event of termination prior to completion of the
Services, Client shall pay Universal for Services performed up to the effective date of termination
(based upon the amount of Services completed prior thereto) except to the extent any amounts
owed are being contested in good faith by Client. Unless otherwise mutually agreed to in writing,
the Fee shall be inclusive of all sales, use and other taxes, which shall be the sole responsibility of
Universal.
5. Billing and Payment.
(a) Invoices. In accordance with the Fee set forth in the Work Request,
Universal shall submit invoices to Client within fifteen (15) days after the end of any month
in which Universal performed Services hereunder, along with appropriate documentation
supporting the invoiced charges. Universal shall also furnish satisfactory written evidence
that all bills for labor and material for which Universal is responsible in connection with
its performance of the Services have been paid.
(b) Payment. Except as may otherwise be set forth in the applicable Work
Request, Client shall pay such invoices net thirty (30) days after its receipt thereof,
provided that (i) the invoice conforms to the requirements specified in this Article 5; and
(ii) Client has been furnished all data that may have been requested by it under the terms
of this Agreement and the applicable Work Request.
6. Record Keenin¢ and Audit. Universal shall keep accounting books, records,
receipts, time logs, etc. related to its performance of the Services and any expenses charged to
Client hereunder in accordance with commonly accepted accounting and industry practices and
shall retain such records for a period of at least three (3) years following completion of the
Services. Client and its designated representatives shall have the right during normal business
hours to inspect, copy, and audit the records of Universal pel Iaining to the Services rendered
hereunder and /or the accuracy of any invoice or payment.
7. Independent Contractor.
(a) Status of Parties. It is understood and agreed that Universal is an
independent contractor in the performance of each and every part of this Agreement,
and that Universal's employees shall be subject to Universal's sole and exclusive
supervision, direction, and control, and shall not be deemed, in fact or in law, to be
employees of Client. Universal shall have no authority to represent or bind the Client
or its parent, subsidiaries, or affiliates.
K
(b) Universal's Workers. Client may, upon verbal notice to Universal (with
written notification to follow), demand from time to time that Universal immediately
remove any or all of Universal's employees from servicing this Agreement. Universal shall
promptly replace the individual(s) for the remainder of the assignment. It is expressly
agreed that neither Universal nor any of Universals employees shall be entitled to any Client
benefits normally extended by Client to its own employees and that the Fee is the total
consideration payable hereunder.
8. Liability and Indemnity. In those matters in which a Party is required to indemnify
the other Party, the indemnifying Party shall release, protect, defend, indemnify, and hold harmless
the indemnified Party and its Group (as defined below) from and against any and all Claims (as
defined below) against the indemnified Party or any member of its Group, and shall pay all costs,
expenses, fines, penalties, and interest incidental thereto and judgments resulting therefrom
(including, without limitation, court costs and reasonable attorneys' fees incurred in the defense of
any such Claims).
(a) Definitions.
(i) "Claims" shall mean any and all losses, expenses, costs, damages,
liabilities, claims, demands, liens, causes of action, suits, judgments,
settlements, regulatory proceedings, citations, orders, decrees, and taxes,
of any nature, kind, or description (including without limitation, reasonable
attorney fees, court costs, fines, penalties, interest, cleanup, remediation,
debris removal, and well control) that may be brought or asserted against an
indemnitee by any person or legal entity whomsoever.
(ii) "Client Group" shall include Client, its parent, subsidiaries, and
affiliates, and its and their owners, partners, joint venturers, contractors,
and subcontractors (other than Universal and its contractors and
subcontractors), and entities for whom Client is performing services, and
the owners, shareholders, directors, officers, employees, agents,
representatives, and invitees of all the foregoing.
(iii) "Universal Group" shall include Universal, its parent,
subsidiaries, and affiliates, and its and their owners, co- lessees, partners,
joint venturers, contractors, and subcontractors, and the owners,
shareholders, directors, officers, employees, agents, representatives, and
invitees of all the foregoing.
(b) Indemnification by Universal. Universal shall protect, defend and
indemnify Client Group from and against all claims that arise from or are related to the
Services performed under this Agreement or any Work Request and that are caused by
or arise from the gross negligence or willful misconduct of Universal Group resulting in
bodily injury, death or property loss or damage.
3
(c) Indemnification by Client. Client shall protect, defend and indemnify
Universal Group from and against all claims that arise from or are related to this
Agreement or any Work Request and that are caused by or arise from the gross
negligence or willful misconduct of Client Group resulting in bodily injury, death or
property loss or damage.
(d) Joint or Concurrent Negligence. If a claim or cause of action of the nature
described in Section 8(b) or 8(c) above of this Article 8 arises out of joint or concurrent
gross negligence or joint or concurrent willful misconduct of Universal Group and Client
Group, each Party shall indemnify the other Party to the extent of the indemnifying Party's
or its Group's gross negligence or willful misconduct. Neither Client nor Universal shall
be obligated to indemnify the other Party or its Group for any cause of action arising from
the sole gross negligence of the indemnified Party or its Group.
(e) Conformity to Applicable Law. The indemnity obligations established
under this Article 8 shall conform to any limits established by applicable law but otherwise
shall be without monetary limit and without regard to whether the indemnitor may be
strictly liable.
(f) Participation. The indemnified Party shall have the right, at its option and
at its sole expense, to participate in the defense of each such Claim.
(g) Enforceability Amendment. To the extent permitted by applicable law, the
indemnity and insurance provisions contained herein shall be liberally construed.
Universal and Client agree that said indemnities shall be supported by insurance with
minimum limits not less than the amounts required under Article 9 below; otherwise, the
types and amounts of insurance required herein shall in no way limit either Party's
indemnity obligations as stated above. If either the limit or extent of the indemnities
or the insurance requirements hereunder is found to exceed the maximum limit or coverage
permissible under applicable law, the subject indemnities and /or insurance requirements
shall automatically be amended to the extent necessary to make them enforceable.
(h) Notice: Attorney Fees. Each Party shall notify the other Party of any Claim
that may be presented to or served upon it arising out of or as a result of Services performed
hereunder, affording such other Party full opportunity to assume the defense of such
Claim and to protect itself under the obligations of this Agreement. In the event that the
defense and indemnity of the indemnitee under the applicable indemnity provisions herein
is tendered to the indemnitor and the indemnitor denies or otherwise does not
unconditionally accept the tender, then in addition to the indemnity and costs of defense
owed by the indemnitor, the indemnitor shall also be obligated to pay all costs and
expenses, including reasonable attorney fees, incurred by the indemnitee in pursuing its
claim for indemnity against the indemnitor.
4
9. Insurance.
(a) During the term of this Agreement, Universal agrees to maintain in full force
and effect during the term of this Agreement, at Universal's sole cost and expense, insurance
of the types and in the minimum amounts provided for below:
(i) Workers' Compensation and Employer's Liability Insurance with
coverage limits of not less than $1,000,000 per occurrence, and workers'
compensation insurance satisfying the legal requirements of each state or
location in which Services are to be performed, including an alternative
employer /borrowed servant endorsement.
(ii) Commercial General Liability Insurance, including bodily injury
and property damage, with minimum limits, not less than $1,000,000 per
OCCUITence.
(iii) Automobile Liability Insurance with minimum limits not less
than $1,000,000, and including bodily injury, property damage, and
contractual auto liability, for all owned, hired and non -owned vehicles that
will be used in the performance of Services hereunder.
(iv) If any Work Request requires the independent rendering or
independent implementation of any professional service, Universal shall
provide professional liability insurance with a minimum limit of
$5,000,000 per occurrence /$5,000,000 annual aggregate.
(v) Such other insurance coverages as may be required pursuant to the
applicable WorkRequest.
(b) All insurance policies related to the Services shall: (i) provide a minimum
of thirty (30) days' notice to Client prior to cancellation or material change, (ii) except for
Workers' Compensation coverage, name Client Group as an additional insured without
respect to any limit in the insurance policy, (iii) contain a waiver of subrogation as to Client
Group, and (iv) be considered primary insurance in relation to any other insurance
providing coverage to any member of Client Group. The cost for any and all deductibles
in Universal's insurance shall be solely for the account of Universal.
(c) Universal shall furnish Client with certificates of insurance evidencing the
insurance required herein. In the event that Universal fails to provide Client with such
certificates, Client has the right, but not the obligation, after five (5) days written notice to
Universal, to obtain insurance on behalf of Universal, and to charge the cost to Universal.
10. Liens. Universal agrees to pay all just Claims for labor and /or materials
furnished to Universal in connection with the performance of Services hereunder, and to allow
no lien or charge for same to be filed against or fixed upon any property of Client Group or of
5
any customer of Client. Universal agrees to release, defend, indemnify and hold harmless
Client Group from and against any and all such Claims and liens (including, without
limitation, any legal or other fees incurred by the Client Group to have such claims and liens
removed or satisfied, including investigation thereof).
11. Taxes and Claims. Notwithstanding anything herein to the contrary, Universal
shall be responsible for and pay all taxes and duties levied or assessed by any governmental
authority in connection with or incident to the performance of any Services under this
Agreement. Universal shall release, defend, indemnify and hold harmless Client Group from any
and all Claims for all income, sales, use or any other taxes assessed or levied by any
governmental authority against Universal or its subcontractors or against Client for or on
account of any transaction contemplated hereby.
12. Confidentiality.
(a) Definitions.
(i) "Confidential Information" means all Business Information and
Technology Information as defined below.
(ii) "Business Information" means all information relating to the
disclosing Party's business operations, assets and /or financial condition
including, without limitation: all business plans, marketing strategies,
financial statements and balance sheets, books and records, costs, pricing
and pricing strategies, and other financial information; the identity of all
actual and potential customers, consultants and employees, suppliers,
manufacturers, dealers, resellers and distributors; all mailing lists, account
information, and customer records; and all contracts, including the terms,
conditions and status thereof.
(iii) "Technology Information" means all information relating to
technology owned, licensed or otherwise controlled by the disclosing Party,
including, without limitation: all technical knowledge, data, data model(s),
inventions, discoveries, product designs, capabilities and specifications,
processes, procedures and concepts, including those incorporated in or
manifested or represented by any product; all computer programs (both
source and object codes), their organization, structure, sequence, logic,
coherence, look and feel, subroutines, algorithms, formulas, design, concept
and !mow -how; all written materials, instruction manuals, blueprints,
schematic drawings, technical and /or design specifications, and design
criteria; and all unpublished or draft patent applications, and all disclosures
and other information contained therein.
(b) Scope of Obligation. The Patties agree to maintain the confidentiality of the
Confidential Information and to protect as a trade secret any portion of the other Party's
Confidential Information by preventing any unauthorized copying, use, distribution,
6
installation or transfer of possession of such information. Each Party agrees to maintain at
least the same procedures regarding Confidential Information that it maintains with respect
to its own Confidential Information, but in no event less than a reasonable standard of care.
Without limiting the generality of the foregoing, neither Party shall permit any of its
personnel to remove any proprietary or other legend or restrictive notice contained or
included in any material provided by the disclosing Party and the receiving Party shall not
permit its personnel to reproduce or copy any such material except as expressly authorized
hereunder. A Party's Confidential Information may only be used by the other party in order
to fulfill its obligations under this Agreement.
(c) Exceptions. Confidential Information shall not include any information
that: (a) is already known to the receiving Party or its affiliates, to be free of any obligation
to keep it confidential; (b) is or becomes publicly known through no wrongful act of the
receiving Party or its affiliates; (c) is received by the receiving Party from a third party
without any restriction on confidentiality; (d) is independently developed by the receiving
Party or its affiliates; (e) is disclosed to third parties by the disclosing Party without any
obligation of confidentiality; or (f) is approved for release by prior written authorization
of the disclosing Party.
(d) Residual Rights. Each Party acknowledges that the other may, as a result of
its receipt of or exposure to the other party's Confidential Information, increase or enhance
the knowledge and experience retained in the unaided memories of its directors,
employees, agents or contractors. Notwithstanding anything to the contrary in this
Agreement, each Party and its directors, employees, agents, or contractors may use and
disclose such knowledge and experience in such Party's business, so long as such use or
disclosure does not involve specific Confidential Information received from the other
Party. The disclosing Party will not have rights in such knowledge and experience acquired
by the recipient Party, nor rights in any business endeavors of the recipient Party which
may use such knowledge and experience, nor rights to compensation related to the
recipient Party's use of such knowledge and experience.
(e) Irreparable Harm. Both parties acknowledge that any use or disclosure of
the other Party's Confidential Information in a manner inconsistent with the provisions of
this Agreement may cause the non - disclosing Party irreparable damage for which remedies
other than injunctive relief may be inadequate, and both Parties agree that the non -
disclosing Party may request injunctive or other equitable relief seeking to restrain such
use or disclosure without the necessity of proving actual harm or posting bond.
13. Compliance with Laws. In the performance of the Services, Universal shall
comply, and shall require each of its employees, agents, representatives, subcontractors, and
invitees to comply, with the requirements of any and all applicable laws, regulations, rules, and
orders of any governmental body having or claiming to have jurisdiction over the performance of
Services under this Agreement.
14. Governine Law; Venue; Attorney Fees. To the maximum extent permitted by
law, the laws of the State of Oklahoma (without regard to any conflicts -of -law rules which
7
would direct or refer to the laws of a different jurisdiction) shall govern the validity, construction,
and enforcement of this Agreement and the rights and obligations of the Parties hereunder. The
Parties agree that venue for any litigation between the Parties may be in any state or federal court
of competent jurisdiction in Tulsa County, Oklahoma and the Parties shall submit to personal
jurisdiction in Tulsa County, Oklahoma; provided, however, that the foregoing shall not be
construed to limit the rights of a Party to enforce a judgment or order from such court in another
jurisdiction. The prevailing Party in any dispute hereunder, in addition to actual damages and any
other legal or equitable remedies to which it may be entitled, shall be entitled to recover reasonable
attorney fees and costs from the non- prevailingParty.
15. Notices. All notices required or permitted to be given hereunder (except Work
Requests and as may be otherwise agreed in writing by Client and Universal) shall be in writing.
Notices shall be given in person, or sent by courier, mail or facsimile to the Party to be notified
and to the attention of the appropriate representative of the Party at the address set forth below,
or such other address as may be designated ten (10) days prior thereto by notice to the other
Party. Notices shall be deemed given when received by the Party to be notified; provided,
however, that notices received after 5:00 PM or on a non - business day shall be deemed to be
given the following.business day; and provided further, that if notices cannot be given after
reasonable effort at such address, notices shall be deemed constructively given three (3) days
after being deposited in the United States mail, postage prepaid.
If to Client:
City of Owasso
301 W 2nd Ave.
Owasso, OK 74055
Attn: Roger Stevens
Telephone: (918) 272 -4959
Fax: (918) 272.4996
Email: rstevens .citvofowasso.com
16. Miscellaneous.
If to Universal;
Universal Field Services, Inc.
6737 S. 85'" East Ave.
Tulsa, OK 74133
Attn: Douglas R. Benson
Telephone: 918- 494 -7600
Fax: 918 - 494 -7650
Email: dbenson @ufsrw.com
(a) Entirety, This Agreement sets fo I th the entire and complete agreement of
the Parties as to the subject matter hereof, and supersedes any and all proposals,
negotiations, and representations of the Parties prior to the execution hereof, including
without limitation, prior drafts of this Agreement.
(b) Amendments. No amendment, or modification of this Agreement, or any
additional terms and conditions, shall be valid unless evidenced in a writing specifically
identifying this Agreement and signed by a duly authorized representative of the Parties
hereto.
(c) Conflicts. In the event of a conflict between the terms and conditions of
this Agreement and any subsequent documents, including without limitation, Work
Requests, field work orders, work tickets, purchase orders, confirmations, invoices,
statements, published rate or price schedules, or any other documents used by either
8
Party in the normal course of business, the terms and conditions of this Agreement
shall prevail unless express reference is made thereinto amending specific provisions of
this Agreement and the same is signed by both Parties.
(d) Force Ma; e ure. Neither Party hereto shall be considered in default in the
non - performance of its obligations hereunder to the extent that the performance of any such
obligation is prevented or delayed by any cause, existing or future, which is beyond the
reasonable control of such party. Time extensions for performance of Services by
Universal shall be granted equivalent to such time of non - performance as a result of the
force majeure.
(e) Assignment. Universal shall not assign this Agreement, nor subcontract the
whole or any part of the Services to be performed by Universal hereunder, without Client's
prior written consent, which consent shall be at the sole discretion of the Client. Any
such assignment shall be made subject to all the terms and conditions of this Agreement,
(f) Waiver. No benefit, right or duty provided by this Agreement shall be
deemed waived unless the waiver is reduced to writing, expressly refers to this Agreement,
and is signed by both Parties. The waiver of one instance of any act, omission, condition,
or requirement shall not constitute a continuing waiver unless specifically so stated in the
aforesaid written waiver instrument.
(g) Survival. The provisions of this Agreement which are intended to extend
beyond its termination, including without limitation, the liability, indemnity, and
confidentiality provisions, and the provisions applicable to the enforcement of those
provisions and /or the enforcement of rights and obligations incurred hereunder which are
not fully discharged prior to the termination of this Agreement, shall survive termination,
to the extent necessary to effect the intent of the Parties and /or enforce such rights and
obligations.
(h) Partial Invalidity. In the event any provision (or portion thereof) of this
Agreement is inconsistent with or contrary to any applicable law, rule, or regulation, said
provision (or portion thereof) shall be deemed to be amended to partially or completely
modify such provision or portion thereof to the extent necessary to make it comply with
said law, rule, or regulation, and this Agreement as so modified, shall remain in full force
and effect. If necessary, this Agreement shall be deemed to be amended to delete the
unenforceable provision or poliion thereof, in which event such invalidity or
unenforceability shall not affect the remaining provisions or application thereof which can
be given effect without the invalid portion or application.
[signature page follows]
IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be
executed by its duly authorized officer as of the Effective Date.
City. of Owasso, Oklahoma
Name: Kelly Lewis
Title: Mayor
Universal Field Services, Inc.
Name: Douelas R. Benson
Title: Executive Vice President
[Signature Page to Service Agreement]
WORK REOUEST
Project: East 96th Street N — 134th to 145th
UPS Project Number:
In accordance with the terns and conditions of the Service Agreement (the "Agreement") referenced
above between Universal and Client, Client hereby authorizes Universal to perform the following
Services, all of which shall be performed pursuant to the terms of the Agreement.
Description of Scope of Services: See attached Bid Proposal
Schedule: TBD
For the performance of the described Services, Client will compensate Universal on the following basis:
See attached Bid Proposal
Project representatives:
Client: City of Owasso, Oklahoma
Attn: Roger Stevens,
Public Works Director
Client invoices will be sent to:
Attn: Roger Stevens
Public Works Director
rstevens 0citvofowasso.com
Universal:
Attn: Nikki Patterson, SR/WA -TN. RW -URAC
R/W -NAC I Project Manager
Universal accepts this Work Request and will perform the Services in accordance with the terms hereof
and the above referenced Agreement.
Lin
City of Owasso, Oklahoma
Name: Kelly Lewis
Title: Mayor
Universal Field Services, Inc.
Name: Douglas R. Benson
Title: Executive Vice President
CONTRACTOR BID PROPOSAL
City of Owasso, Oklahoma
96th St N -134th to 1451h
PROJECT MANAGEMENT
6 Units of work for Appraisal @ 4$ 50.00 ea. = $ 2.700.00'
11 Units of work for Acquisition @ $ 1.300.00 ea. _ $ 14.300.00
11 Unites of work for Acq. Assistant PM @ $450.00 ea.= $ 4.950.00
N/A Units of work for Relocation @ $ 0.00 ea.= $ 0.00
Project Management Amount = $ 21,950.00
TITLE
11 Title Reports @ $ 00.00 ea. _
$4,400.00
Title Amount = $ 4.400.00
APPRAISAL
6 Narrative Summary Appraisal Reports @ $ 2.800.00 ea. _ $ 16.800.00'
0 Second Appraisals = s 0.00
Appraisal Amount = $ 16.800.00
ACQUISITION
5 Waiver Parcel @ $ 3.450.00 = $17,250.00
6 Appraisal Parcels @ 3$ .250.00 = $ 19.500.00
0 SIA Parcels @ 0.00 s 0.00
5 Mortgage Releases for Appraised Parcels @ 6$ 00.00 /ea. S 4.000.00
Acquisition Amount = $ 40.750.00
RELOCATION
0 Project Assignment/Property Management @ $ 0.00 = $ 0.00
0 Residential Relocation @ $ 0.00 = $ 0.00
0 Personal Property Moves @ $ 0_00 = $ 0.00
Relocation Amount= 0.00
PROPERTY MANAGEMENT
Project Management/Property Management $ 8.500.00
Property Management Amount= 8500.00
SURVEY
11 Appraisal Staking @ $ 475.00 =
11 Utility Staking @ 475.00 =
Condemnation $1,850.00 1parcel
$ 5.225.00
$ 5.225.00
Survey Amount = $10,450.00
TOTAL PROJECT COST = $ 102.850.00
Universal Field Services, Inc, will only bill forthose action items thatare completed. If parcel
count changes up or down, the cost will reflect these changes.
'The number of appraisals could be reduced or increased If it is determined that waiver
valuations can or cannot be used, which will affect the appraisal bid fee.
" Mortgage releases are estimated until Title Reports are obtained.
Property Management fee includes drive out inspection, creation, and maintenance of the
drive out report and maintenance of parcels until acquisition is complete.
Mileage will be reimbursed at the current IRS rate at the time business miles are incurred.
If Relocation is determined to be required, UFS will provide a BID.
Condemnation staking prices am provided for your information but are not included in the
TOTAL PROJECT COST listed above.
CITY OF Owasso
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 03109124
Department Payroll Expenses Total Expenses
105
Municipal Court
6,416.60
10,209.03
110
Managerial
48,058.77
61,080.88
120
Finance
19,429.29
30,620.52
130
Human Resources
15,350.76
22,669.00
160
Community Development
22,206.81
33,488.57
170
Engineering
22,987.45
35,720.51
175
Information Systems
23,775.54
34,867.34
181
Building Maintenance
13,600.61
20,258.93
190
Cemetery
1,416.80
3,050.03
201
Police Overtime -Grant
-
215
Central Dispatch
3,700.74
5,951.47
221
Animal Control
4,986.76
7,355.76
280
Emergency Preparedness
2,772.70
3,859.92
370
Stormwater /ROW Maint.
7,775.09
12,682.14
515
Park Maintenance
11,988.33
18,584.63
520
Culture /Recreation
7,061.23
11,156.24
550
Community- Senior Center
5,905.26
6,749.79
580
Historical Museum
934.40
1,043.25
720
Strong Neighborhood
442.15
544.86
General Fund Total
218,809.29
319,892.87
185 Vehicle Maintenance Fund Total 13,231.21 21 938.71
255 Ambulance Fund Total 699.31 780.78
215 E911 Communication 29,273.65 44,472.81
250 Fire Fund 37 Total 258,044.64 389,428.59
201 Police Fund 38 Total 253,722.91 371 424.13
300 Streets Fund 39 Total 24,294.90 43,196.44
370 Stormwater Fund 27 Total 7,217.60 11,945.70
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,806.67 6,864.51
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE 4789 AS OF 03114
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
46,094.80
HEALTHCARE MEDICAL SERVICE
119,282.97
HEALTHCARE MEDICAL SERVICE
160,166.94
HEALTHCARE MEDICAL SERVICE
53,128.62
HEALTHCARE MEDICAL SERVICE
20,743.12
HEALTHCARE MEDICAL SERVICE
27,402.88
HEALTHCARE DEPT TOTAL
426,819.33
DELTA DENTAL
DENTAL MEDICAL SERVICE
6,010.29
DENTAL MEDICAL SERVICE
11,821.91
ADMIN FEES
3,461.00
DENTAL DEPT TOTAL
21,293.20
VSP
VISION MEDICAL SERVICES
175.50
VISION DEPT TOTAL
175.50
HEALTHCARE SELF INSURANCE FUND TOTAL
448,288.03
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2023 -2024
Budgetary Basis
Statement of Revenues & Expenditures
As of February 29, 2024
EXPENDITURES
Personal services
MONTH
YEAR
$ (28,021,803)
PERCENT
Materials & supplies
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
(225,349)
(2,486,261)
(4,561,645)
54.50%
Taxes
$ 4,288,877
$ 31,368,865
$ 45,536,655
68.89%
Licenses & permits
28,709
233,048
288,788
80.70%
Intergovernmental
89,633
737,415
1,285,298
57.37%
Charges for services
64,933
537,953
779,427
69.02%
Fines & forfeits
24,021
240,254
274,896
87.40%
Other
896
318,380
146,627
217.14%
Interest
36,364
324,911
207,963
156.24 %,
TOTAL REVENUES
$ 4,533,434
$ 33,760,826
$ 48,519,653
69.58%
EXPENDITURES
Personal services
$ (2,069,319)
$ (17,329,844)
$ (28,021,803)
61.84%
Materials & supplies
(131,934)
(1,094,419)
(2,121,213)
51.59%
Other services
(225,349)
(2,486,261)
(4,561,645)
54.50%
Capital outlay
(260,504)
(3,036,640)
(10,956,845)
27.71%
TOTAL EXPENDITURES
$ (2,687,105)
$ (23,947,163)
$ (45,661,506)
52.44%
REVENUES OVER EXPENDITURES
$ 1,846,329
$ 9,813,663
$ 2,858,148
TRANSFERS IN (OUT)
Transfers in
$ 2,108,738
$
15,845,638
$
23,251,366 68.15%
Transfers out
(3,298,371)
(24,887,006)
(36,671,642) 67.86%
TOTAL TRANSFERS
$ (1,189,633)
$
(9,041,367)
$
(13,420,276) 67.377.
NET INCOME (LOSS)
$ 656,696
$
772,296
$
(10,562,128)
ENCUMBRANCES OUTSTANDING
$
(4,307,054)
FUND BALANCE (Budgetary Basis)
Beginning Balance
25,724,503
18,136,196
Ending Balance
$
22,189,745
$
7,574,068
Q: \Finance (120)\Accounting \Reports \Current FY\GF Financials
Scott A. Thompson OKLAHOMA
Executive Director Environmental
Quality
March 1. 2024
Mr. Travis Blundell, Assistant Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055
Re: Permit No. SL000066240129
143 Lots in Presley Hollow Phase II Residential Subdivision
Facility No. S -21310
Kevin Stitt
Governor
Enclosed is Permit No. SL000066240129 for the construction of 7,801 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Presley Hollow Phase II Subdivision), Rogers
County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on March 1, 2024. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
QK/RC /md
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Alan Betchan, PE, AAB Engineering, LLC
707 N. ROBINSON ST., OKLAHOMA CITY. OK 73102. OFFICE: 405- 702 -0100
STATE OF OKLAHOMA •OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson OKLAHOMA Kevin Stitt
Executive Director Environmental Governor
Quality
PERMIT No. SL000066240129
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
March 1. 2024
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 7,801
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Presley Hollow
Phase II Subdivision), located in Section 27, T -21 -N, R -14 -E, Rogers County, Oklahoma, in accordance
with the plans approved March 1, 2024.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST, OKLAHOMA CITY, OK 73102 • OFFICE: 405- 702 -0100
STATE OF OKLAHOMA -OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
e ^v Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. SL000066240129
SEWER LINES
FACILITY No. S -21310
9) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
10) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordancewith rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
11) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
12) That the permittee is required to inform the developer/builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. 2 -6 -201 at seq. For information or a copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NO]) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
13) That all manholes shall be constructed in accordance with the standards for Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 -
4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Division
707 N. ROBINSON ST., OKLAHOMA CITY. OK 73102 -OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
OKLAHOMA Kevin Stitt
Scott A. Thompson
Executive Director Environmental Governor
Quality
February 29, 2024
Mr. Travis Blundell, Assistant Public Works Director
Owasso Public Works
301 W. 2nd Ave.
Owasso, Oklahoma 74015
Re: Permit No. WL000072240138
Owasso Public Schools - Track Facilities
Facility No. 1020418
Dear Mr. Blundell:
Enclosed is Permit No. WL000072240138 for the construction of 607 linear feet of six (6) inch PVC potable
water line and all appurtenances to serve the Owasso Public Schools Track Facilities, Tulsa County,
Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on February 29, 2024. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the Owasso Public
Works, after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
QK/RC /md
Enclosure
C: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
A. Nicole Watts, P.E., CFM, Wallace Design Collective
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102 • OFFICE: 405- 702 -0100
STATE OF OKLAHOMA • OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY • DEQ.OK.GOV
OKLAHOMA Kevin Stitt
Scott A. Thompson
Executive Director C Environmental Governor
4 Quality
PERMIT No. WL000072240138
WATER LINES
FACILITY No. 1020418
PERMIT TO CONSTRUCT
February 29, 2024
Pursuant to O.S. 27A 2-6 -304, the Owasso Public Works is hereby granted this Tier I Permit to construct
607 linear feet of six (6) inch PVC potable water line and all appurtenances to serve the Owasso Public
Schools Track Facilities, located in Section 21, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance
with the plans approved February 29, 2024.
By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with
the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws,
Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the
requirements for certified operators.
This permit is issued subject to the following provisions and conditions.
1) This water line provides adequate fire flow in accordance with the 2009 International Fire Code
through the approved hydraulic analysis. The fire flow provided is 1,500 gpm.
2) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
3) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
4) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented in applying for the permit.
5) That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
6) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with Public Water Supply Construction Standards [OAC
252:626- 19 -2].
7) That before placing this facility into service, at least two samples of the water, taken on different
days, shall be tested for bacteria to show that it is safe for drinking purposes.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST., OKLAHOMA CITY. OK73102.OFFICE: 405- 702 -0100
STATE OF OKLAHOMA OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OK.GOV
Scott A. Thompson
Executive Director
OKLAHOMA
Environmental
Quality
PERMIT TO CONSTRUCT
Kevin Stitt
Governor
PERMIT No. WL000072240138
WATER LINES
FACILITY No. 1020418
9) That the recipient of the permit is responsible for the continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction
Permit is required for a construction site that will disturb one (1) acre or more in accordance with
OPDES, 27A O.S. Section 2 -6 -201 et seq. For information or a copy of the GENERAL PERMIT
(OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of
Intent (NO[) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution
Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677,
Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100.
12) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption
fields, or other sewage treatment and disposal systems.
14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the
National Sanitation Foundation and meet the appropriate commercial standards.
15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public
Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested to the highest pressure obtainable under the most severe head conditions of the
collection system prior to backfilling.
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions /and provisions.
Quality Division
707 N. ROBINSON ST., OKLAHOMA CITY. OK 73102. OFFICE: 405- 702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY � DEQ.OK.GOV
Scott A_ Thompson 51 OKLAHOMA Kevin StW
Executive Director - "'' C Environmental Governor
Quality
December 19, 2023
Mr. Roger Stevens, Public Works Director
City of Owasso
P.O. Box 180 (301 W. 2nd Ave.)
Owasso, Oklahoma 74055 -0180
Re: Permit No. SL000072230913
Villas at Stonebridge II Sanitary Sewer Line Extension
Facility No. S -21310
Dear Mr. Stevens:
Enclosed is Permit No. SL000072230913 for the construction of 486 linear feet of eight (8) inch PVC
sanitary sewer line and all appurtenances to serve the Villas at Stonebridge II, Tulsa County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on December 19, 2023. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, in writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which it should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Respectfully,
Qusay Kabariti, P.E.
Construction Permit Section
Water Quality Division
QK/RC/md
Enclosure
c: Debbie Nichols, Regional Manager, DEQ
TULSA DEQ OFFICE
Hollis R. Allen, Jr., P.E., Cornerstone Civil Engineering
707 N. ROBINSON ST., OKLAHOMA CITY, OK 73102.OFFICE: 405702 -0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEO.OKGOV
Scott A. Thompson I'A OKLAHOMA Kevin Stitt
►
Executive Director Environmental Governor
Quality
PERMIT No. SL000072230913
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
December 19, 2023
Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 486
linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Villas at Stonebridge
11, located in Section 33, T -14 -N, R -21 -E, Tulsa County, Oklahoma, In accordance with the plans approved
December 19,2023.
By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with
the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to
comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations
adopted thereunder regarding the requirements for certified operators.
This permit is Issued subject to the following provisions and conditions.
1) That the recipient of the permit is responsible that the project receives supervision and inspection
by competent and qualified personnel.
2) That construction of all phases of the project will be started within one year of the date of approval
or the phases not under construction will be resubmitted for approval as a new project.
3) That no significant information necessary for a proper evaluation of the project has been omitted
or no invalid information has been presented In applying for the permit.
4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary
protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water
Pollution Control Facility Construction.
5) That tests will be conducted as necessary to ensure that the construction of the sewer lines will
prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe
diameter per mile per day.
6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences
which may affect the eventual performance of the works or that will unduly delay the progress of
the project.
7) That the permittee will take steps to assure that the connection of house services to the sewers is
done in such a manner that the functioning of the sewers will not be impaired and that earth and
ground water will be excluded from the sewers when the connection is completed.
8) That any deviations from approved plans or specifications affecting capacity, flow or operation of
units must be approved by the Department before any such deviations are made in the construction
of this project.
707 N. ROBINSON ST.. OKLAHOMA CITY. OK73102.OFFICE 405-702-0100
STATE OF OKLAHOMA - OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEO.OKGOV
Scott A. Thompson < OKLAHOMA Kevin Stitt
i-
ExecutiveDlredor Environmental Governor
i` Quality
PERMIT No. SL000072230913
SEWER LINES
FACILITY No. S -21310
PERMIT TO CONSTRUCT
9) That any notations or changes recorded on the official set of plans and specifications in the
Oklahoma Department of Environmental Quality files shall be part of the plans as approved.
10) That the recipient of the permit is responsible forthe continued operation and maintenance of these
facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and
that this Department will be notified in writing of any sale or transfer of ownership of these facilities.
11) The Issuance of this penult does not relieve the responsible parties of any obligations or liabilities
which the permittee may be under pursuant to prior enforcement action taken by the Department.
12) That the penmittee is required to inform the developer/builderthat a DEQ Storm Water Construction
Permit Is required for a construction site that will disturb one (1) acre or more In accordance with
OPDES, 27A O.S. 2 -6-201 et. seq. For Information or a copy of the GENERAL PERMIT (OKR10)
FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent
(NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention
Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City,
OK 73101 -1677 or by phone at (405) 702 -8100.
13) That all manholes shall be constructed in accordance with the standards for Water Pollution Control
Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of
Environmental Quality.
14) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water
Pollution Control Facility Construction OAC 252:656- 54(c)(1) and OAC 252:656- 5 -4(c)(2),
respectively, the sewer shall be designed and constructed equal to water pipe, and shall be
pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling,
in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 -
4(c)(3).
Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute
acceptance of the permit and all conditions and provisions.
Quality
707 N. ROBINSON ST.. OKLAHOMA CITY. OK 73102.OFFICE, 405-702 -0100
STATE OF OKLAHOMA OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY - DEQ.OKGOV