HomeMy WebLinkAbout2024 02_CDBG Application for FY 2024FY2024 APPLICATION GUIDANCE
Due date for this Application is April 12, 2024
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant application for the FY2024 Tulsa County
CDBG Urban County Program.
Eligible Entities
Entities included for FY2024 funding, the funding allocation to the entity, and the
percentage of low and moderate income population for each is listed below:
Proposed Percentage
Threshold Requirements for FY2024 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established for the FY2024
Application cycle. To submit an application for FY2024, communities with open
Metro Entities contracts must comply with the following Threshold Requirements.
100% of 2021 grant expended;
50% of 2022 grant expended and reimbursement request submitted;
2023 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2024, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Metro Entities
Amount
Population
Broken Arrow Infrast.
$406,225.00
28.43
Bixby
$ 93,603.27
23.03
Owasso
$159,894.62
26.66
Sand Springs
$ 93,867.17
38.12
Sapulpa
$130,547.05
49.54
Revolving Entities
Glenpool
$120,143.00
38.36
Tulsa County
$120,143.00
42.42
Threshold Requirements for FY2024 Metro City Applications
Due to HUD'S desire for all Entitlements to dramatically increase their
expenditure rates and failure of select Entities to expend funds in a timely
manner, the following expenditure criteria have been established for the FY2024
Application cycle. To submit an application for FY2024, communities with open
Metro Entities contracts must comply with the following Threshold Requirements.
100% of 2021 grant expended;
50% of 2022 grant expended and reimbursement request submitted;
2023 obligated through bid award or design process underway (documentation
required).
If the above expenditure requirements have not been met by April 1, 2024, the
community will not be eligible to submit an application. Staff will determine re-
allocation of funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 6
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierre(a)incog.oro
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National Objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United States
Department of Housing and Urban Development (HUD). Each activity proposed
for funding with Community Development Block Grant(CDBG) dollars claiming
the National Objective of benefit to low and moderate income persons, must
provide data indicating the percentage of low and moderate income beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 2 of 6
3. When planning projects for FY2024, be aware that accumulating more than 2
years of grant funding is not permitted.
4. Engineering is a permissible use of CDBG funds but competitive procurement
requirements must be followed.
5. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG- funded activity should receive
prior INCOG review and approval.
6. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 15 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, copy of certified posted notice, screenshot
of posting on City website. Tulsa County has prepared a Citizen Participation
Plan on behalf of the Urban County communities; therefore, the individual
community does not need to prepare a full Citizen Participation Plan.
7. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require Oklahoma
Department of Environmental Quality (DEQ) construction permitting must have
certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior Citizen Centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
• Social services
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 3 of 6
Construction of ADA Sidewalks in non -low /mod census tracts is not an
eligible project.
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre 579 -9431 cbrierre (aa)incog.org
JT Darling 579 -9494 jdarling @incog.org
Preslie Anderson 579 -9452 panderson(a)incog.org
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 4 of 6
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51 %, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income persons.
Examples would include resurfacing of a collector street or construction of a fire
department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate- income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 5 of 6
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un -served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area designated
to receive the focus of the demolition, clearance and /or removal activities.
Typically, the properties located within the geographic area designated to receive
the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 6 of 6
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
7. Readiness To Proceed (Attachment F- Applicant Provides own
Form)
Applications must include an anticipated start date and projected timeline for
completion. Documentation of the level of readiness to proceed must be
submitted.
Guidance
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 7 of 6
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Required Documents to be submitted with Applications
✓ W -9 Form
✓ Documentation of Current Registration in SAM
✓ Public Hearing Documentation: Affidavit of publication or certified posted
notice.
✓ Application Summary Page which includes
• Project Title
• Detailed Project Description
• Map with target area and Census Tract/Block Group (BG) clearly
marked
• Number of population served
• Census Tract(s) and Block Groups(s) identified
✓ Application Certification
✓ Attachment A: Line Item Budget
✓ Attachment B: Income Survey Summary Form
• Completed form if Income Survey
• LM Percentage ( %) if using CT /BG data
✓ Attachment C: Other Project Funding Sources
✓ Attachment D: Certified Professional Cost Estimates /Engineering
Report
✓ Attachment E: Resolution
✓ Attachment F: Project Timeline
Application
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
1. Name of Unit of Local Government City of Owasso, Oklahoma
Mailing Address PO Box 180, Owasso OK, 74055
Physical Address 200 South Main Street, Owasso OK
Zip Code +4 74055 -3437
Phone Number 918- 376 -1500
FEI# 73- 6069613
SAM
Unique
Entity# E7L4N7KNRE78
Chief Elected Official Mayor Kelly Lewis
Clerk Ms. Juliann M. Stevens
2. Name of Staff Contact Ms. Alexa Beemer
Phone Number 918- 376 -1536 E -mail abeemer @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
Please see attached description and map on the following two pages.
4. Number of population served
❑ Census Tract/Block Group #
® Household Income Survey
5 Project Budget Summary' *:
613
Hale Acres Subdivision (surveyed in Winter 2021)
CDBG Funds $ 159,894.62 (estimated)
Other Sources City (OPWA)* $ 150,000
$
Total $ 309,894.42
* Pending City Council and Owasso Public Works Authority (OPWA)
Application approval.
Community Development Block Grant (CDBG)
2024 Tulsa County urban County ** Represents one half of the total budget needed for this project, as
Page 2 of 2 the City intends to accumulate CDBG funds from both the 2024 and
2025 application cycles
PROPOSED 2024 PROJECT- City of Owasso:
Unlike the last three years, this year staff intends to do a phased approach to the next portion
of infrastructure upgrades that are proposed to occur in the Hale Acres neighborhood. If
awarded, the City is proposing to "save" the allocated 2024 CDBG funds; these 2024 funds would
then be combined with CDBG funds the City is anticipating to apply for in 2025. This would mean
that no new CDBG - related project would occur in the Hale Acre neighborhood until after the
2025 CDBG application cycle. Staff has determined that by accumulating two years' worth of
funding and waiting to do one larger project as opposed to two separate, smaller projects, the
City will ultimately be able to reduce costs associated with bidding and mobilization.
Design for this phase project would begin in spring of 2024. In the second half of 2025, the City plans
to begin work on replacing three water lines within the Hales Acres neighborhood, along East 114flh
Street North, North 109th East Avenue, and North 1121h East Avenue. With both the 2024 and 2025
allocation of funds, staff proposes to install approximately four thousand (4,000) linear feet of new
6" PVC water line along the aforementioned streets. This project will be a continuation of the on-
going infrastructure work that has previously been completed in this neighborhood.
f
N
a
0
f T
-
cr
so
h
alil
t
_
6_`� S
—
f
i
C
P•
I
_
�' •
c
�
-
—
J =7•Lr.
F,
it
�1
Yi � t'wr a
a
—
llll
�
V K
�o
+
f
N
a
0
f T
-
cr
so
h
alil
t
_
6_`� S
—
f
i
C
P•
I
_
41
4
ae
-
—
J =7•Lr.
F,
f
N
a
0
f T
-
cr
so
h
alil
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Mayor, Kelly Lewis
(Type) Name and Title of Chief Elected Official
Signature of�ile Elected Official
State of Oklahoma
County of f t
Attest:
GU.
Date
� orrtcyny
Suubsc ibed and sworn t b fore me Y 2024
( to
Jul' n M. Stevens, C Jerk
Application
Community Development Block Grant (CDBG)
2024 Tulsa County Urban County
Page 3 of 2
F-
Z
W
x
U
H
Q
MV
W
U_
HF
Z
5
00
U
YZ
U
O pap
W
W Z La
O0 m
i
W -�
0
~ N
N
0
U
O
N
3
O
`o
W
O
c�
G
u m
v s.
�0 7
aro
+C+ G
F W
N
U
it
0
O y,
VI O
1�/�
y
b 0
w
rA
M
N
4Ui �
O
C
to ..,
U o °o
0 0
i
o
v
O 4
U%
Oct
'0�r�
Oct
Q
ss
M
as
O
w
rA
M
N
4Ui �
O
C
to ..,
U o °o
0 0
W
O
C L�'
O �H
d V
it
� C
A o
,0 u
d C
L
a+
h
O
U
q
O
u
i.
y
C
O
U
F
z
R
C
0
.y
W
i.
:.
H
0
O
U
u
m
�o
a
Q
m
E
U
N
O
N
v
c
r
c
U
m
w
m
d
O_ N
N T
U
G
O O
a N
� U
d
N
C
moo'
-p N
n �
m m
O N
N O
w N
N
O _
m t
s �
c E
O 0
N
a�
N �
N C
d w
`o_U
a)o
U
Y
c
0
'v
x
U
Rt
b
N
'CS
U
U
G
v
U
Cd
N
0
•Y
4.
w
T
U
c
a
m
0
T
0
U
f- y
m
N j
N ttl
O 4
U%
'0�r�
Q
O
Oi
of
W
O
C L�'
O �H
d V
it
� C
A o
,0 u
d C
L
a+
h
O
U
q
O
u
i.
y
C
O
U
F
z
R
C
0
.y
W
i.
:.
H
0
O
U
u
m
�o
a
Q
m
E
U
N
O
N
v
c
r
c
U
m
w
m
d
O_ N
N T
U
G
O O
a N
� U
d
N
C
moo'
-p N
n �
m m
O N
N O
w N
N
O _
m t
s �
c E
O 0
N
a�
N �
N C
d w
`o_U
a)o
U
Y
c
0
'v
x
U
Rt
b
N
'CS
U
U
G
v
U
Cd
N
0
•Y
4.
w
T
U
c
a
m
0
T
0
U
f- y
m
N j
N ttl
m
U_
Z
Y
U
Lm
r
Z
W
IL
O
W
W
D
Z
7
O
U
79
Z
D
U
Z
m
7
U
N
J
H
C
0
C�
C
Cl)
w
Cl)
W
O
U
Z
Q
U
W
Z
W
m
H
U
W
7
NO
w
IL
H
U
W
Z
W
2
U
H
H
Q
ii
U
Q
N
(6
d
m
Z
V
Q
u n n u u n
lO tO lO T !O t0
mdm
¢ Q Q Q Q Q
N 0 N N N 0
2) R) m rn 2) 2)
m m - 0 F
¢¢¢¢¢¢
c C C N N N
E
E
Nam )
0EE
N n EO -s U U
p E= n c c
=Z�s��
=°
c .o
0 oaa
o a¢
m ` a O 3 3
n V J J
N
Z O_a�to..
N O O O O
E a m m
N N
Z Z O O
_ L L
~ F
00
xx
`o cYo
mF
E
E o
Z o,
1° M
U
0
a
ni
3
U
M
Mn
C
0
E
Ocu
In
a
c
a
w
.N
a�
In
a
a
m
m
w
O
0
c
M
U
O
m
E
0
w
a
m
c
0 0
0
3
C
O
E
o
c
N
0
m
N
r
L
U
N
d
L
E ma
O N N
U
C = o
N N .U. U
s,
a Ec E
m �a
3
='5 a U
O W 2
m N
J uja �F
O mm y O
N O` N v O
m C� O p W
U
O H m
U c L v
o 6U 3._
7 E N
S J O O M
w
N
N
n
a�
> 3
J
E�
U O
c d
a� m
m
U
N m
o 'o
.O c
C L
10 3
o c
J 0
vo
3 �
S
.1
`46J
m
N
Ll f
r
\�O
N
0
N
E
U
`O
N `
N
E
N
0
0
O
c
3
a
m
d
a
a
(n
0
O
N
E
E
O
U
a
O i,Y
m
d
E
U
U Q
I
r
(D E
E
ooy
mU
�caTi
dm
n� a m
E
oy
i
W
c
m
zo
I.
z
9z
�0
YU
U
m m
H �
z�
LU
2
az
0D
J 0
W U
uj
D �
J
F-
z
0
U
N
d
r
C
N
E
E
0
d
O
C.
ti
r
d
N
w
C
N
c
m
0
�.r
`l+
C
co
C
0
w
m
C.
U
Q
W
lE
d
M
d
LL
T
c
m
c
O
c
0
U
O
N
c
U
.Q
CL
m
rn
c
=o
7
U
rn
c
�U
c
m
c
U
N
O
Q
0
C
C0
C
m
m
N
U
7
O
co
U
L
w
I.l
d
E
d
0
U
0
�
E
w
C
0
w
�
U
Um
C
N
d
U o-
7
�m
a
a�
oa
N
ao
c
C
0
d
E
°
O
N
0
IL`
0
c
CL
N
IL
0
0
E
O]
d
It
N
O
0
N
a
E
7
Q
a
O �
Q
U
U�
V
Z IL
C
QCL
d
N O
61
cm r
Q
T
c
m
c
O
c
0
U
O
N
c
U
.Q
CL
m
rn
c
=o
7
U
rn
c
�U
c
m
c
U
N
O
Q
0
C
C0
C
m
m
N
U
7
O
co
U
L
w
I.l
S
3
U
c Z
m N
A
o o
0
m U
a
C C
ova
U dJ
Soy
N o ,
,a°
V
C
LLE~
L_ E N O
o 0
d
E
0
U
0
�
w
C
w
�
N
Um
C
d
U o-
�m
a
a�
oa
ao
c
0
E
°
O
0
0
d
0
CL
N
IL
LL
O]
U
It
N
O
N
c
0
E
7
Q
N
Y
O �
Q
U
U�
Z IL
=
QCL
N O
cm r
Q
S
3
U
c Z
m N
A
o o
0
m U
a
C C
ova
U dJ
Soy
N o ,
,a°
V
C
LLE~
L_ E N O
o 0
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
2024 -25 Hale Acres CDBG Water Line Replacement, Phase III
Prepare by: Owasso Public Works
3/1412024
Item
Number
Item Description
Amount
Unit
Unit Cost
Total Cost
1
Mobilization /Demobilization
1
LS
$25,000.00
$25,000
2
Traffic Control/Safety Signage
1
LS
$ 9,200.00
$9,200
3
Insurance and Permits
1
LS
$ 1,OGG.00
$1,000
4
6" C -900 PVC Water Line
3608
LF
$ 70.00
$252,560
5
5" Gate Valve and Box
16
EA
$ 1,600-.G0
$25,600
6
Fire Hydrant Assembly
7
EA
$ 6,8G0.G0
$47,600
7
3/4" Service Connection
55
EA
$ 2,250.00
$123,750
8
Sodding
4009
SY
$ 1G.00
$40,089
9
Gravel Drive Replacement
55
Sy
$ 35.G0
$1,925
10
Type it Repair (AC)
52
SY
$ 175.00
$9,100
11
Concrete Drive Removal and Replacement
700
SY
$ 125.GG
$87,500
Total
$623,324
CDBG Funding (Two Years' Worth) $318,000
1 CofO Funding (Two Years' Worth) $300,000
ATTACHMENT E
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
RESOLUTION 2024 -02
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C.
93 -383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG'),
funds may be used for the support of activities that provide decent housing and suitable living
environments and expanded economic opportunities principally for persons of low- and
moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated
areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93-
383, as amended, authorized the Secretary of Housing and Urban Development, as a
representative of the United States of America, to grant to Tulsa County funds and
administrative responsibility for the Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for
the purpose of participation in the Tulsa County Urban County Community Development Block
Grant Program for Federal Fiscal Years 2023 -2025; and,
NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the City of Owasso
desires to obtain assistance in addressing community development needs and hereby requests
the Tulsa County CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Owasso City Council that the City of
Owasso affirms its commitment to take all action within its power to facilitate the receipt of the
assistance of community development funds, and upon receipt to administer said grant by the
rules and regulations established by the United States of America, the State of Oklahoma, Tulsa
County and all empowered agencies thereof.
ADOPTED this 19"' day of March, 2024, at a regularly scheduled meeting of the governing
body, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
Mayor, Kelly Lewis
Name and Title of Chief Elected Official
Sig` nature f Chief Elected Official
Attest:
S cribed and sworn to before me March 19, 2024
J "ann M. Stevens, CYCIerk
'R ,t OF 06
, 0 (SE AL
OFFICIAL
SEAL
9fik AHOM�
FAaED]:I�,i4,ra�
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2024 TULSA COUNTY URBAN COUNTY
Attach Project Timeline which clearly demonstrates Readiness To Proceed,
including an anticipated start date and projected timeline for completion.
Documentation of the level of readiness to proceed must be submitted.
Award of construction bid and start of construction cannot be prior to
completion of environmental review by INCOG.
Estimated Construction Start Date- Tentatively Fall 2025
Day 0- 2024 CDBG Funds awarded and City of Owasso notified
Day 70- Project surveyed, conceptual design completed
Day 300- Apply for 2025 CDBG Funding
Day 325- Apply for ODEQ Permit
Day 360- Advertise project (contingent upon award of 2025 CDBG Funds)
Day 390- Open Bids
Day 410- Award Bids
Day 430- Notice to Proceed /Construction Begins
Day 670- Complete Construction
Day 700- Close -out Project
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer, AICP, Planning Manager
.APPROVED By COUNCIL
MAR 19 2024
SUBJECT: Resolution 2024 -02, Project Application Community Development Block Grant
(CDBG 2024)
DATE: March 15, 2024
BACKGROUND:
The primary objective of the national Community Development Block Grant (CDBG) Program, is the
"development of viable urban communities by providing decent housing and a suitable living
environment, particularly for persons of low and moderate incomes." All project proposals submitted
for funding through the CDBG Program must document the achievement of at least one (1) of the
following national objectives:
➢ Provide benefit to low- and moderate- income persons;
➢ Aid in the prevention or elimination of bright; and
➢ Meet other community development needs having particular urgency or posing a serious or
immediate threat to the health or welfare of a community.
ANTICIPATED FUNDING:
On January 26, 2024, the Indian Nation Council of Governments (INCOG) provided information
regarding the 2024 CDBG application. The completed application is due no later than April 12, 2024.
Owasso is a part of an Urban County and as such does not compete for the funding through the
State Department of Commerce. According to INCOG, Owasso will receive an estimated allocation
of $159,894.62 for the 2024 CDBG funding cycle (pending Congressional approval and funding). The
grant does not require a local match.
HISTORY:
In the past, the City of Owasso has utilized CDBG monies for sidewalk, sanitary sewer, street, and park
improvements. In 2014, Housing of Urban Development (HUD) changed the income limits that
determined if individuals and families qualified as a "low to moderate income" household. HUD's
formula used Census Tracts as the geography to determine if an area qualifies or does not. As a
result, Owasso lost most of its qualifying Census Tracts, with the exception of the Baptist Village area.
Due to the income limit change, communities were left to conduct door to door surveys to qualify
smaller geographic areas within the larger Census Tracts.
In 2016, staff conducted a door -to -door survey in the Hole Acres neighborhood near North Garnett
Road and East 116 +h Street North. The data collected from this survey met the income requirement
thresholds and allowed the neighborhood to qualify for CDBG funds. The surveys are only good for
5 -year periods, and therefore in the late winter of 2021, staff performed a second door -to -door survey
in the Hale Acres neighborhood. The survey results again met the income limit thresholds allowing
the area to be re- qualified for another 5 -year period. Since 2017, the City has used its CDBG
allocation to replace and /or upgrade sanitary sewer and water lines in this neighborhood.
PUBLIC MEETING:
Per INCOG, a public meeting is required in order to receive feedback concerning the proposed use
of these CDBG funds. As such, said public meeting was held at 2pm, in the Owasso City Hall
Community Room, on March 12, 2024. No residents attended said meeting.
2024 CDBG Application and Grant
Page 2
PROPOSED 2024 PROJECT
Unlike the last three years, this year staff intends to do a phased approach to the next portion of
infrastructure upgrades that are proposed to occur in the Hale Acres neighborhood. If awarded, the
City is proposing to "save" the allocated 2024 CDBG funds; these 2024 funds would then be
combined with CDBG funds the City is anticipating to apply for in 2025. This would mean that no new
CDBG - related project would occur in the Hale Acre neighborhood until after the 2025 CDBG
application cycle. Staff has determined that by accumulating two years' worth of funding and
waiting to do one larger project as opposed to two separate, smaller projects, the City will ultimately
be able to reduce costs associated with bidding and mobilization.
If approved, in the second half of 2025, the City plans to begin work on replacing three water lines
within the Hales Acres neighborhood, along East 114th Street North, North 109th East Avenue, and
North 112th East Avenue. With both the 2024 and 2025 allocation of funds, staff proposes to install
approximately four thousand (4,000) linear feet of new 6" PVC water line along the aforementioned
streets. This project will be a continuation of the on -going infrastructure work that has previously been
completed in this neighborhood.
RECOMMENDATION:
Staff recommends approval of Resolution 2024 -02, requesting assistance from the Tulsa County CDBG
Urban County Program, approving an application identifying the installation of new water lines in the
Hale Acres subdivision (expected to commence in 2025) as the preferred project for the FY 2024
funding cycle, and authorization to execute all related documents.
ATTACHMENTS:
Resolution 2024 -02
Completed CDBG Application