HomeMy WebLinkAbout1992.08.25_OPGA MinutesTuesday, August 25, 1992, 5:30 p.m.
Owasso City Hall
MEMBERS PRESENT
Tom Rikkola
Brian Skelton
Glenna Anderson
Bob Oldefest
Ed Sokolosky
STAFF PRESENT
Marcia Boutwell
Rodney Ray (out at 6: 00 p. m. )
Don Armstrong
Dirk Ruark
Dennis Shirley (in at 7:45 p.m.)
The Owasso Public Golf Authority met in regular session on Tuesday, August 25, 1992 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 9:00 a.m. on Friday, August 21, 1992.
ITEM 1: CALL TO ORDER
Chairperson Tom Rikkola called the meeting to order at 5:30 p.m. and declared a quorum
present.
ITEM 2: REQUEST APPROVAL OF THE MINUTES OF JULY 28 1992 REGULAR
MEETI
SPECIAL
1 MEETING AND AUGUST 1992 SPECIAL
Brian Skelton moved to approve the minutes as written; seconded by Glenna Anderson. Motion
carried 5-0.
Seven requisitions were submitted for payment, with a total amount of $397,739.96. Bland
Pittman answered questions concerning grassing. Mr Pittman was instructed to provide the
OPGA with an accounting of all changes that have been made in the contract with Clute.
Following discussion, Brian Skelton moved to approve payment of the requisitions. Motion was
seconded by Ed Sokolosky and carried 5-0.
DISCUSSIONITEM 4: AND APPROPRIATE ACT
CONCERNING
PRELIMINARY GROW -IN BUDGET
MAINTENANCEITEM 5: DISCUSSION AND APPROPRIATE ACTION CONCERNING PURCHASE OF
Owasso Public Golf Authority
Minutes of August 25, 1992
Page 2
ITEM 6: DISCUSSION AND APPROPRIATE ACTION CONCERNING A
MAINTENANCE BUILDING
ITEM 7e GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
MANAGEMENT ISSUES
A. GOLF COURSE PERSONNEL
B. GROW IN
C. PRELIMINARY CRITICAL PATH FOR FIRST YEAR
D. LETTERHEAD AND LOGO
Items 4, 5, 6, 7 were discussed as one since no action would be taken on any of them. Mr Ray
discussed his talks with Clute concerning the maintenance facility. There is a possibility that
a Change Order can be implemented to reduce the amount in the landscaping budget and put
those dollars into the maintenance building. It is also possible to reduce the retainage on the
contract amount from 10% to 5% if all parties are agreeable. It was the consensus of the
Trustees that Mr Ray continue dealing with Clute on this matter.
The contract documents for the cart underpass are all in place and have been signed by Mr
Cates. Ms Boutwell and Mr Munn will hold a pre -construction meeting with the contractor on
September 1. Mr Cotner is beginning work on the design of a road to the clubhouse site.
Don Armstrong discussed golf course personnel and the grow -in period, including a grow -in
budget. Trustees were given a copy of the proposed grow -in budget and action will be taken
on the budget at a Special Meeting called by the Chair for September 3, 1992 at 5:30 p.m.
Action on maintenance equipment and a maintenance vehicle will also be taken at that meeting.
The Chair recessed the meeting at 6:30 p.m., reconvening at 7:45 p.m.
Dennis Shirley updated the Trustees on other management issues. Options for leasing golf carts
were discussed. Also discussed were preliminary site plan for a maintenance buildingā¢
clubhouse, including a lease option; a preliminary Master Action List (critical path); and logo.
Trustees raised the question of gravel parking lots. Staff will follow up on this question.
ITEM Se GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
CONSTRUCTION
Bland Pittman discussed the progress of the golf course construction to date.
None
Owasso Public Golf Authority
Minutes of August 25, 1992
Page 3
ITEM 10: ADJOURNMENT
Brian Skelton moved, seconded by Bob Oldefest to adjourn. Motion carried and the meeting
was adjourned at 9:45 p.m.
T M Rikkola, Jr, Chairperson
Marcia Boutwell, Authority Secretary