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Home My WebLink About2024.04.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 16, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Kelly Lewis APR 12 2024 �S 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 2, 2024, and April 9, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date April 6, 2024 Monthly Budget Status Report - March 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, April 11222,, 220024. &Yrev` v v J liann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens @cityofawasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 2, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 2, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, March 29, 2024. 1. Cali to Order -Chair Kelly Lewis called the meeting to order at 7:17pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair -Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee- Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda Is non - debatable.) A. Approve minutes - March 19, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $848,791.42. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPWA Manager - None 6. Report from OPWA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date March 23, 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:18pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, APRIL 9, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 9, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8,2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 5, 2024. 1. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. 2. Roll Cali Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: Senior Director- Michele Dempster / City /Authority Attorney - Julie Lombardi 3. Discussion relating to a request for a final plat for the Public Works Facility, approximately 63.68 acres located south of East 116th Street North and east of North 971h East Avenue Wendy Kramer presented the item and discussion was held. It was further explained this item will be placed on the April 16, 2024, City Council agenda for consideration and action. 4. Discussion relating to Finance Department items A. Fiscal Year 2024 -2025 Budget Calendar B. Monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented items A and B, discussion was held. S. Discussion relating to a proposed construction management services agreement for construction of the new Public Works Facility Travis Blundell presented the item and discussion was held. It was further explained this item will be placed on the April 16, 2024, City Council agenda for consideration and action. 6. City /Authority Manager report - None 7. City Councilor /Trustee comments and inquiries - None 8. Adjournment - The meeting adjourned at 6:26 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 04/16/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA COX COMMUNICATIONS PHONE USAGE $27.04 FLEETCOR TECHNOLOGIES FUEL CHARGES MARCH 24 $127.80 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $27.26 JPMORGAN CHASE BANK ODP- CALENDAR $5.59 JPMORGAN CHASE BANK OOP- SUPPLIES $43.49 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $725.10 JPMORGAN CHASE BANK REASORS -PW LUNCHEON $89.57 JPMORGAN CHASE BANK SAMS - MEMBER FEE $50.00 JPMORGAN CHASE BANK SAMS -PW LUNCHEON $122.06 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $3.55 SUMNERONE INC COPIER MAINTENANCE $53.60 SUMNERONE INC KYOCERA COPIER $15,252.27 UNIFIRST HOLDINGS LP UNIFORM SERVICES $111.22 OPWA ADMINISTRATION -Total $16,638.55 TOMMY W STRITZKE RANCH CRK INTCPT UPGRADE $980.00 RANCH CRK INTCPT UPGRADE - Total $980.00 COX COMMUNICATIONS PHONE USAGE $3.86 JPMORGAN CHASE BANK BUMPER -TOOLS $56.99 JPMORGAN CHASE BANK NATURAL EVOL- DISPOSAL $745.91 JPMORGAN CHASE BANK TERRACYCLE -BULBS RECY $2,135.00 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $3,17515 ROLL OFFS USA INC RECEPTACLES $24,995.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLE CENTER -Total $31,150.25 BLUE ENERGY FUELS LLC CNG FUEL CHARGES MARC $1,261.40 COX COMMUNICATIONS PHONE USAGE $3.86 FLEETCOR TECHNOLOGIES FUEL CHARGES MARCH 24 $4,278.04 JPMORGAN CHASE BANK GRAINGER -PPE $16.80 JPMORGAN CHASE BANK OWASSO FENCE - SUPPLIES $549.04 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $23,452.16 UNIFIRST HOLDINGS LP UNIFORM SERVICES $144.70 VERIZON WIRELESS WIRELESS CONNECTION $262.02 REFUSE COLLECTIONS -Total $29,968.02 ADMIRAL INC SAFE REPAIR $325.00 COX COMMUNICATIONS PHONE USAGE $19.33 JPMORGAN CHASE BANK AMAZON -CALC RIBBON $16.27 JPMORGAN CHASE BANK AMAZON - SUPPLIES $8.41 SUMNERONE INC COPIER SERVICES $240.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $4,134.14 INC UTILITY BILLING -Total $4,743.15 1 Fund 61 OPWA Claims List - 04/16/2024 Fund Title - Transact Vendor Name Payable Description Payment Amount BLUE ENERGY FUELS LLC CNG FUEL CHARGES MARC $8.50 COX COMMUNICATIONS PHONE USAGE $7,73 FLEET FUELS LLC GAS & FUEL $355.58 FLEETCOR TECHNOLOGIES FUEL CHARGES MARCH 24 $1,302.39 GEODECA, LLC 8401 N 121 SURVEY $1,786.00 JPMORGAN CHASE BANK ATWOOD- CHEMICALS $169.98 JPMORGAN CHASE BANK ATWOOD -DEF FUEL $35.96 JPMORGAN CHASE BANK ATWOOD -MAINT SUPP $51.97 JPMORGAN CHASE BANK BROWN FARMS -SOD $80,00 JPMORGAN CHASE BANK EVANS -MOTOR CLASS $2,499.99 JPMORGAN CHASE BANK GRAINGER -PPE $16.80 JPMORGAN CHASE BANK JOHNSTONE -MAINT SUPP $168.63 JPMORGAN CHASE BANK KEY EQUIP - CAMERA REP $1,167.58 JPMORGAN CHASE BANK LENOX -MAINT SVC $346.50 JPMORGAN CHASE BANK LOWES -MAINT PARTS $43.84 JPMORGAN CHASE BANK LOWES -MAINT SUPP $81.58 JPMORGAN CHASE BANK LOWES -MAINT SUPPLIES $203.37 JPMORGAN CHASE BANK LOWES- REFUND ($0.61) JPMORGAN CHASE BANK ODP -CLOCK $6.98 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $348.45 JPMORGAN CHASE BANK PIKEPASS -FEES $9,40 JPMORGAN CHASE BANK STANDARD -OPER SUPP $16.63 JPMORGAN CHASE BANK TRAVEL EXP 03/19 -21 $54.58 OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $1,077.14 UNIFIRST HOLDINGS LP UNIFORM SERVICES $129.24 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $33.46 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $227.38 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $10,349.08 AT &T PHONE SERVICE $10.07 AT &T PHONE USE $83.64 COX COMMUNICATIONS PHONE USAGE $15.45 FLEETCOR TECHNOLOGIES FUEL CHARGES MARCH 24 $475.96 JPMORGAN CHASE BANK ACCURATE - TESTING $165.00 JPMORGAN CHASE BANK AMAZON -MAINT SUPP $35.26 JPMORGAN CHASE BANK BLUEBOOK- SUPPLIES $91,87 JPMORGAN CHASE BANK EVOQUA -PARTS $1,686.83 JPMORGAN CHASE BANK GRAINGER- BEAKERS $29.50 JPMORGAN CHASE BANK GRAINGER -OPER SUPP $256.00 JPMORGAN CHASE BANK GRAINGER-OPER SUPPLIE $67.74 JPMORGAN CHASE BANK GRAINGER -PPE $16.80 2 Fund Fund Title - Transact Claims List - 04/16/2024 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SCHUERMANN ENTERPRISES, INC UNIFIRST HOLDINGS LP VERIZON WIRELESS 66 Payable Description Payment Amount LODGING EXP 03112 -14 $411.03 LOWES -TOOLS $550.91 MUSTANG MOWERS- SUPPLI $41.65 NCL -OPER SUPPLIES $75615 ODP- MONITOR STAND $61.79 ODP- SUPPLIES $4.99 OREILLY -MAINT SUPP $43.04 VACMOTION -MAINT SUPP $68.40 WALMART -OPER SUPPLIES $20.10 WASTE MGMT- DISPOSAL $6,391.90 RELAY FOR RELIEF STATION $150.00 UNIFORM SERVICES $121.04 WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $11,675.15 CITY OF TULSA UTILITIES WATER $231,302.25 COX COMMUNICATIONS PHONE USAGE $7,73 FLEET FUELS LLC GAS & FUEL $355.60 FLEETCOR TECHNOLOGIES FUEL CHARGES MARCH 24 $1,514.71 JPMORGAN CHASE BANK ACCURATE -UCMR5 TEST $660.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK CORE &MAIN -OPER SUPP $737.75 JPMORGAN CHASE BANK CORE &MAIN -TOOLS $35.34 JPMORGAN CHASE BANK DITCH WITCH -MAINT SUP $168.94 JPMORGAN CHASE BANK GRAINGER -PPE $16.80 JPMORGAN CHASE BANK GREENHILL- CONCRETE $612.00 JPMORGAN CHASE BANK LOWES- COUPLING $13,94 JPMORGAN CHASE BANK LOWES -HAND TROWELS $35.94 JPMORGAN CHASE BANK LOWES -LEAK REPAIR $67.64 JPMORGAN CHASE BANK LOWES -MAINT SUPP $34,98 JPMORGAN CHASE BANK LOWES- PRESSURE GUAGE $15.68 JPMORGAN CHASE BANK LOWES -TOOLS $21.96 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $150.00 JPMORGAN CHASE BANK UTILITY SUPP -OPER SUP $6,183.60 UNIFIRST HOLDINGS LP UNIFORM SERVICES $132.38 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $40.80 VERIZON WIRELESS WIRELESS CONNECTION $280.07 WATER -Total $242,528.11 OPWA •Total $348,032.31 ARPA CAPITAL TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT UPGRADE $108,062.50 IMPROVEMENTS RANCHCRK INTERCEP UPGRADE -Total $108,062.50 ARPA CAPITAL IMPROVEMENTS -Total $108,062.50 3 Fund Fund Title - Transact Claims List - 04/16/2024 Vendor Name Payable Description Payment Amount 68 OPWA TIF BROGRAN LLC DEVELOPMENT AGREEMENT $48,340.80 MAIN STREET DEVELOPMENT LLC DEVELOPMENT AGREEMENT $106,584.34 OPWA ECONOMIC DEV -Total $154,925.14 OPWATIF -Total $154,925.14 OPWA Grand Total $611,019.95 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04106124 Department 400 OPWA Administration 405 Utility Billing 420 Water 450 Wastewater 455 Wastewater Collection 480 Refuse 485 Recycle Center Payroll Expenses 19,122.03 9,189.23 17,513.44 15,771.70 16,448.70 15,809.39 3,005.60 Total Expenses 28,340.97 15,224.37 27,887.17 26,205.13 28,464.07 27,732.56 5,461.78 FUND TOTAL 96,860.09 159,316.05 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues 8 Expenses As of March 31, 2024 OPERATING REVENUES: Water Wastewater Refuse Recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Treatment Wastewater Collections Refuse Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING FUND OPERATING REVENUES OVER /(UNDER) EXPENDITURES MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 17,231 $ 519,122 $ 6,206,125 $ 7,956,963 78.007. 539,157 5,031,542 6,291,547 79.97% 215,696 2,066,689 2,650,914 77.96% 2,877 20,841 34,803 59.887. 22,504 188,945 223,980 84.36% $ 1,299,355 $ 13,514,141 $ 17,158,207 78.76% 3,458,450 TOTAL NONOPERATING REVENUES /(EXPENSES) $ $ (134,737) $ (1,347,270) $ (8,535,413) 15.78% (57,850) (441,589) (586,126) 75.34% (356,739) (3,507,305) (6,174,639) 56.807 (159,374) (2,543,540) (3,415,565) 74.47% (93,457) (781,051) (6,692,708) 11.67% (124,172) (1,476,857) (1,947,994) 75.81% (21,873) (688,715) (846,918) 81.327. (284,046) (2,567,168) (4,252,150) 60.37% $ (1,232,247) $ (13,353,496) $ (32,451,513) 41.15% $ 67,108 $ 160,646 $ (15,293,306) NONOPERATING REVENUES /(EXPENSES): Interest $ 17,231 $ 156,861 $ 108,721 Other revenues /(expenses) 4,509 196,924 33,500 TIF revenues /(expenses) 14,719 56,579 (540,321) Federal Grants (ARPA) - 2,417,450 3,458,450 TOTAL NONOPERATING REVENUES /(EXPENSES) $ 36,459 $ 2,827,814 $ 3,060,350 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ - $ - $ 25,000,000 Expenditures of long -term debt (8,098) (51,203) (19,359,600) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (8,098) $ (51,203) $ 5,640,400 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 95,469 $ 2,937,257 $ (6,592,556) $ (10,796,957) 8,349,893 12,618,619 8,136,057 $ 13,108,812 $ 1,543,501 144.28% 587.83% - 10.47% 69.90%