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Home My WebLink About2024.04.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, April 16, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not awarding, denying, postponing, or tabling. 1. Call to Order - Chair Kelly Lewis 2. Roll Call to: acknowledging, affirming, amending, approving, AGENDA RECEIVED APR 12 20245 City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- April 2, 2024, and April 9, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date April 6, 2024 Monthly Budget Status Report - March 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, April 12,,�2,�024. / Aw kkq_ J ann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, APRIL 2, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 2, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, March 29, 2024. 1. Call to Order - Chair Kelly Lewis called the meeting to order at 7:18 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Kelly Lewis None Vice Chair- Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn Trustee - Paul Loving Staff: Authority Manager - Chris Garrett ( Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 19, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $55,542.74. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda -None S. Report from OPGA Manager -None 6. Report from OPGA Attorney -None 7. Official Notices -The Chair acknowledged receipt of the following: Payroll Payment Report - pay period ending date March 23, 2024 8. New Business - None 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:19 pm. Kelly Lewis, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, APRIL 9, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 9, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, April 5, 2024. Call to Order - Mayor /Chair Kelly Lewis called the meeting to order at 6:00 pm. A quorum was declared present. 2. Roll Call Present Absent Mayor /Chair- Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebroke Councilor /Trustee- Lyndell Dunn Councilor /Trustee - Paul Loving Staff: Senior Director- Michele Dempster / City /Authority Attorney - Julie Lombardi 3. Discussion relating to a request for a final plat for the Public Works Facility, approximately 63.68 acres located south of East 116th Street North and east of North 97th East Avenue Wendy Kramer presented the item and discussion was held. It was further explained this item will be placed on the April 16, 2024, City Council agenda for consideration and action. 4. Discussion relating to Finance Department items A. Fiscal Year 2024 -2025 Budget Calendar B. Monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented items A and B, discussion was held. 5. Discussion relating to a proposed construction management services agreement for construction of the new Public Works Facility Travis Blundell presented the item and discussion was held. It was further explained this item will be placed on the April 16, 2024, City Council agenda for consideration and action. 6. City /Authority Manager report - None 7. City Councilor /Trustee comments and inquiries - None 8. Adjournment - The meeting adjourned at 6:26 pm. Kelly Lewis, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 04/16/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA CUTTER & BUCK INC CART BARN UNIFORMS $492.81 FLEET FUELS LLC CART FUEL $2,673.96 JPMORGAN CHASE BANK LOCKE -PARTS $33.65 JPMORGAN CHASE BANK LOWES- SUPPLIES $31.96 CART OPERATIONS -Total $3,232.38 AT &T PHONE SERVICE $3.36 AT &T PHONE USE $27,88 BROWN FARMS LLC SOD $280.00 CUTTER & BUCK INC MAINT UNIFORMS $940.59 FLEET FUELS LLC MAINTENANCE FUEL $2,173.50 HARRELL'S, LLC HERBICIDE $13,792.00 JESCO PRODUCTS, INC COURSE ACCESORIES $1,910.25 JPMORGAN CHASE BANK ATWOOD -CABLE CLIPS $136.89 JPMORGAN CHASE BANK B &H -PC UPS $97,85 JPMORGAN CHASE BANK GRAINGER- CONDUIT $688,47 JPMORGAN CHASE BANK KEELING - SOLENOIDS $612.24 JPMORGAN CHASE BANK LOWES- CABLES $145.00 JPMORGAN CHASE BANK LOWES- STAKES $96.04 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $162.61 JPMORGAN CHASE BANK OREILLY- FILTERS $80.81 JPMORGAN CHASE BANK OREILLY -FUEL FILTER $21.59 JPMORGAN CHASE BANK OREILLY- GREASE $16,99 JPMORGAN CHASE BANK OREILLY- HEADLIGHTS $51,54 JPMORGAN CHASE BANK OREILLY- REFUND ($68.53) JPMORGAN CHASE BANK OREILLY -START FLUID $13.58 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK STANDARD SUP - BRACKET $543.13 JPMORGAN CHASE BANK UATTEND - TIMECLOCK $41.00 JPMORGAN CHASE BANK WHITE STAR - RENTAL $4,550.35 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $42.75 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $66.36 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $64.95 UNIFIRST HOLDINGS LP UNIFORM CLEANING $65.48 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $26,701.71 COX COMMUNICATIONS PHONE USAGE $7.73 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $107.60 JPMORGAN CHASE BANK SAMS- SUPPLIES $31,98 JPMORGAN CHASE BANK WALMART -COPY PAPER $10.64 FOOD & BEV -Total $157.95 AT &T LONG DISTANCE PHONE $10.00 1 Claims List - 04/16/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA CITY OF OWASSO COX COMMUNICATIONS CYBERGOLF LLC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK STANDLEY SYSTEMS, LLC SZEN CORP WATER SERVICE $80.50 PHONE USAGE $3.86 WEB HOSTING $645.00 OFFICE DEPOT - SUPPLIES $55.78 ONG- NATURAL GAS USAGE $403.61 PLATINUM - SECURITY $25.00 UNIFIRST -RUG SERVICE $168.48 WASTE MGMT- DISPOSAL $1,146.74 WOMENS OK GOLF -DUES $75.00 COPIER $212,78 SOFTWARE SUPPORT $2,340.00 GOLF ADMIN -Total $5,166.75 JPMORGAN CHASE BANK AMAZON -WATER FOUNTAIN $1,231.99 GOLF COURSE RESTROOM -Total $1,231.99 COX COMMUNICATIONS PHONE USAGE $11.59 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $42.99 GOLFSHOP -Total $54.58 BGR DAILY ACCT. REIMB PETTY CASH $2,242.77 JPMORGAN CHASE BANK ACUSHNET -MERCH EXP $9,817.60 JPMORGAN CHASE BANK GOLF COURSE BEER $798.21 JPMORGAN CHASE BANK SAMS -FOOD $975.90 JPMORGAN CHASE BANK TRACER -MERCH EXP $775.72 JPMORGAN CHASE BANK WALMART -FOOD $42,24 OPGA -Total $14,652.44 OPGA -Total $51,197.80 OPGA Grand Total $51,197.80 2 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/06124 Payroll Expenses 6,688.10 3,553.00 14,375.92 4,267.36 4,413.21 Total Expenses 10,828.89 3,966.94 21,178.80 6,243.65 6,287.81 FUND TOTAL 33,297.59 48,506.09 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH TO -DATE 72,741 20,290 16,714 (8,969) 18,505 YEAR TO -DATE 463,989 106,439 107,534 (54,817) 118,692 (15,731) (91,785) $ 103,551 $ 650,052 $ (31,528) (13,714) (124,450) (19,178) (27,215) (22,802) $ (238,888) $ (236,753) (109,781) (783,262) (131,895) (215,247) (101,440) $ (1,578,377) BUDGET $ 786,455 220,301 201,023 (108,527) 207,441 (172,154) $ 1,134,539 $ (336,398) (183,370) (1,092,045) (181,421) (332,390) (160,051) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (135,337) $ (928,325) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 75,000 $ 675,000 $ 900,000 941 12,916 6,542 $ 75,941 $ 687,916 $ 906,542 $ (59,396) $ (240,409) $ (244,594) $ (37,169) 754,488 754,488 $ 476,910 $ 509,894 PERCENT OF BUDGET 59.00% 48.32% 53.49% 50.51% 57.22% 53.32% 57.30% 70.38% 59.87% 71.72% 72.70% 64.76% 63.38% 69.06% 75.00% 197.43% 75.88%