HomeMy WebLinkAbout1992.07.28_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, July 28, 1992, 5:30 p.m.
Owasso City Hall
MEMBERS PRESENT
Tom Rikkola
Brian Skelton
Glenna Anderson
Bob Oldefest
Ed Sokolosky (in at 5:40)
STAFF PRESENT
Marcia Boutwell
Rodney Ray
Ron Cates
Also present were Bland Pittman & Cecil Cotner from Pittman, Poe & Associates; Bill
Stevenson of Paul Clute and Associates; and Dennis Shirley and Don Armstrong of Golf
Resources.
The Owasso Public Golf Authority met in regular session on Tuesday, July 28, 1992 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City hall bulletin board at 1:00 p.m. on Friday, July 24, 1992.
LT-EM1. CALL • ORDER
Chairperson Tom Rikkola called the meeting to order at 5:40 p.m. and declared a quorum
present.
ITEM 2: REQUEST APPROVAL OF THE MINUTES OF JUKE 23a 1992 REGULAR
MEETING JULY 16 1992 SPECIAL MEETING AND JULY 20 1992
SPECIAL MEETING
Glenna Anderson moved to approve the minutes as written; seconded by Brian Skelton. Motion
carried 4-0.
Five requisitions were submitted for payment, with a total amount of $438,876.21. Bill
Stevenson and Bland Pittman answered questions concerning irrigation and landscaping.
Following discussion, Brian Skelton moved to approve payment of the requisitions. Motion was
seconded by Glenna Anderson and carried 4-0.
Owasso Public Golf Authority
Minutes of July 28, 1992
Page 2
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF AMENDMENTS TO CONTRACT
BETWEEN BAILEY GOLF RANCH MANAGEMENT INC AND THE
OWASSO PUBLIC GOLF AUTHORITY
The Management Agreement approved by the Trustees on July 20, 1992 was not executed by
all parties; therefore, the Contract currently in the hands of the Trustees must be approved. This
latest draft of a Contract for Management and Maturation Services contains changes from the
previous agreement in Articles 3, 6 & 14. Following discussion, Brian Skelton moved to
approve the Contract for Management and Maturation Services (dates July 27, 1992) and to
Authorize the Chair and Secretary to execute the document. Motion was seconded by Bob
Oldefest and carried 5-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR PAYMENT TO BAILEY GOLF RANCH MANAGEMENT
INC FOR THE PURPOSE OF ESTABLISHING A "START-UP" AND
REIMBURSEMENT ACCOUNT FOR THE "GROW -IN" PERIOD OF THE
GOLF COURSE AND DIRECTING THE TREASURER TO CAUSE SUCH
PAYMENT TO BE MADE UPON APPROVAL BY THE TRUSTEES
Initial funds are being requested by Bailey Golf Ranch Management, Inc to set up an operating
account to be used while a budget is being developed. It was suggested that this initial amount
be $20,000. Glenna Anderson moved to approve an operating fund of $20,000 and authorize
payment of that amount of Bailey Golf Ranch Management, Inc contingent upon their signing
the Contract for Management and Maturation Services which was approved by the Trustees
under Item 4. Motion was seconded by Bob Oldefest and carried 5-0.
ITEM 6: INTERVIEW AND REQUEST FOR APPROVAL OF RECOMMENDED
APPLICANT FOR GOLF COURSE SUPERINTENDENT POSITION
Don Armstrong stated that he had reviewed all the applications for Golf Course Superintendent
and had interviewed four local applicants. He will be interviewing all of them again and will
narrow the field to one. The Chair called a Special Meeting of the Authority for 5:30 p.m. on
Monday, August 3, 1992 to interview the top candidate. Resumes of all four will be forwarded
to the Trustees prior to that meeting.
ITEM 7: DISCUSSION AND APPROPRIATE ACTION CONCERNING
MAINTENANCE EQUIPMENT AND A MAINTENANCE FACILITY
Any decisions on maintenance facility and equipment will be put on hold until a Superintendent
has been hired. However, some preliminary work is being done on the design of a building.
Owasso Public Golf Authority
Minutes of July 28, 1992
Page 3
ITEM 8: GENERAL DISCUSSION OF GOLF COURSE CONSTRUCTION
Bland Pittman discussed the progress of the golf course construction to date.
ITEM 9: NEW BUSINESS
Trustees and staff were asked to complete a survey from the management firm concerning
various areas of the project and management of the course. Cecil Cotner discussed the
stormwater drainage on the entire tract.
ITEM 10: CONSIDERATION & ACTION ON AUTHORITY ACCEPTANCE OF GOLF
HOLES #4. #5, A, #7 AND #8 OF THE BAILEY GOLF RANCH
There was discussion concerning whether or not the contract with Clute will allow partial
acceptance of the project and what affect partial acceptance would have on the performance and
maintenance bond. Action on this item was postponed until the August 3 Special Meeting.
ITEM 11: ADJOURNMENT
Ed Sokolosky moved, seconded by Brian Skelton to adjourn. Motion carried and the meeting
was adjourned at 7:55 p.m.
T M Rikkola, Jr, Chairperson
Marcia outwell, Authori y Secretary