HomeMy WebLinkAbout2024.05.07_Joint Meeting Agenda_CC_OPWA_OPGAPUBLIC NOTICE OF A JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, May 7, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor /Chair Kelly Lewis
2. Invocation - Pastor Ammie Sullivent of Pathway Church Owasso
3. Flag Salute
RECEIVED
MAY 0 3 2024 S
City Clerk's Office
4. Presentation of the Character Trait of Availability - Jeremy Ford, Westerman Financial Services
5. Presentation of the Employee of the Quarter - Chris Garrett
6. Oath of Office for Councilors -Elect Kelly Lewis (Ward 1) and Alvin Fruga (Ward 2) - Julie Lombardi
7. Roll Call
8. Consideration and appropriate action relating to the election of Mayor /OPWA Chair /OPGA Chair
Mayor /Chair Kelly Lewis
9. Consideration and appropriate action relating to the election of Vice Mayor /OPWA Vice Chair /OPGA
Vice Chair
Mayor /Chair
10. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve City Council minutes - April 16, 2024, Regular Meeting
B. Approve OPWA minutes - April 16, 2024, Regular Meeting
C. Approve OPGA minutes - April 16, 2024, Regular Meeting
D. Approve claims - City Council, OPWA, OPGA
E. Approve normal retirement benefits for Larry White (City Council)
F. Approve and authorize execution of the Medical Billing Service Agreement with
Mediclaims, Inc. or Tonkawa, Oklahoma for processing ambulance service billing
11. Consideration and appropriate action relating to items removed from the Consent Agenda
12. Discussion relating to the Agreement for Economic Development Services between the Owasso
Chamber of Commerce and the City of Owasso (City Council)
Chris Garrett
13. Consideration and appropriate action relating to a budget amendment in the General Liability /Property
Self- Insurance Fund (City Council)
Michele Dempster
Staff recommends approval of a budget amendment in the General Liability /Property Self- Insurance
Fund, increasing appropriation for expenditures by $35,000.00.
14. Consideration and appropriate action relating to bids received for the 2024 Owasso Drainage Project
(City Council)
Daniel Dearing
Staff recommends awarding the construction contract to Stronghand LLC, of Tulsa, Oklahoma, in the
amount of $343,421.15, and authorization to execute all necessary documents.
Regular Joint Meeting
May 7, 2024
Page 2
15. Consideration and appropriate action relating to an amended cost proposal for railroad improvements
within the East 116th Street North Widening Project from North Mingo Road to North Garnett Road (City
Council)
Daniel Dearing
Staff recommends acceptance of the price increase proposal for the new warning signals and safety
gates as a part of the Agreement between South Kansas and Oklahoma Railroad, LLC and City of
Owasso for the railroad crossing improvements at East 1 16th Street North, in the amount of $447,872.00,
an increase of $109,361.00.
16. Consideration and appropriate action relating to a utility relocation agreement for the East 96th Street
North and North 145th East Avenue Intersection Improvement Project (City Council)
Daniel Dearing
Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural
Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to
terminate the agreement if revised estimates submitted by ONG become more than $537,624.00 prior
to commencement of construction.
17. Consideration and appropriate action relating to a utility relocation agreement for the East 106th Street
North and North 129th East Avenue Intersection Improvement Project (City Council)
Dwayne Henderson
Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural
Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to
terminate the agreement if revised estimates submitted by ONG become more than $723,017.00 prior
to commencement of construction.
18. Consideration and appropriate action relating to the acquisition of right -of -way for the East 106th Street
North and North 1291h East Avenue Intersection Improvement Project (City Council)
Roger Stevens
Staff recommends authorization for payment in the amount of $254,042.50 to GCP Properties, LLC, for
right -of -way, easement, and compensation for damages, located at 12906 East 106th Street North.
19. Presentation of the monthly Public Works project status report - Roger Stevens
20. Report from City /Authority Manager
21. Report from City /Authority Attorney
22. Report from City Councilors/Trustees
23. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Health Care Self- Insurance Claims - dated as of April 30, 2024
• General Fund Payroll Payment Report- pay period ending date April 20, 2024
• OPWA Payroll Payment Report- pay period ending date April 20, 2024
• OPGA Payroll Payment Report -pay period ending date April 20, 2024
24. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
Regular Joint Meeting
May 7, 2024
Page 3
25. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 9:30 apm-op Friday, May 3, 2024.
M. Stevens,
The City of Owasso encourages citizen participation. To requesFan accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918 -376 -1502 or by email to istevens @citvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, APRIL 16, 2024
The Owasso City Council met in regular session on Tuesday, April 16, 2024, in the Council Chambers at Old
Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8,
2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at
3:00 pm on Friday, April 12, 2024.
1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm.
2. Invocation - The Invocation was offered by Pastor Ben Grasser of Central Baptist Church.
3. Flag Salute - Councilor Loving led the flag salute.
4. Roll Call - A quorum was declared present.
Present Absent
Mayor- Kelly Lewis Councilor- Lyndell Dunn
Vice Mayor -Alvin Fruga
Councilor - Doug Bonebrake
Councilor -Paul Loving
A quorum was declared present.
Staff: Senior Director- Michele Dempster / City Attorney - Julie Lombardi
5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilors may, however, remove an item from the Consent Agenda by request. A motion to adopt
the Consent Agenda is non - debatable.)
A. Approve minutes - April 2, 2024, and April 9, 2024, Regular Meetings
B. Approve claims
C. Authorize payment in the amount of $104,614.62 to Tyler Technologies, of Plano, Texas, for
annual software maintenance fees related to the computer aided dispatch (CAD) software
D. Declare the following vehicles and equipment as surplus to the needs of the City of Owasso
and authorize disposal via online auction:
VEHICLES and EQUIPMENT:
2005 GMC 250OHD: 1 GHTC24U85E260563 Bobcat Zero Turn Mower SN: 94250401724
2016 Ford F250: 1 FT7W2B65GEB44019 John Deere 1720 Tractor with Loader: SN: L02155A629243
2010 Ford Crown Vic: 2FABP7BV6AXI 12767
2016 Ford Explorer: 1 FM5K8AR 1 GGC08378
1990 AM General Humvee: 104124
2013 Chevy Tahoe: l GNLC2EO5DR348720
2011 Ford Crown Vic: 2FABP7BV8BX108771
2016 Ford Explorer: 1 FM5KAR2GGC 15159
2018 Dodge Charger: 2C3CDXAT3JH188808
]COP In- Vehicle Camera System Various Parts
Storm Sirens & Control Boxes - Qty 16
2012 Chevy Silverado 1500: 1 GCRKPE07CZ210355
2008 Ford F -250: 1 FTSW21578EA93921
2008 Chevy Tahoe: l GNFK 130X8R 153117
2020 Honda Civic: 2HGFC4B65LH300872
2011 Ford Crown Vic: 2FABP7VXBX108772
Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with
claims totaling $1,539,007.65.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
6. Consideration and appropriate action relating to items removed from the Consent Agenda -None
Consideration and appropriate action relating to a contract with BT & Co., PA of Topeka, Kansas for
audit services for Fiscal Year ending June 30, 2024
Carly Novozinsky presented the item, recommending approval of the contract in the amount of
$55,000.00 for auditing services for the City and its Trust Authorities; and $4,000.00, each, for any federal
grant audits required under the Single Audit Act, and authorization to execute the necessary
documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis, to approve the contract and authorize execution of documents, as
recommended.
Owasso City Council
April 16, 2024
Page 2
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to a request for a final plat for the Owasso Public Works
Facility, containing approximately 63.68 acres and located south of East 116th Street North and east of
North 97th East Avenue
Wendy Kramer presented the item, recommending approval of the final plat. There were no comments
from the audience. Mr. Loving moved, seconded by Mr. Bonebrake, to approve the final plat, as
recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to a construction management services agreement for
construction of the new Owasso Public Works Facility
Roger Stevens presented the item, recommending approval of an agreement for At -risk Construction
Management services with Miller- Tippens Construction of Glenpool, Oklahoma, where the basis of
payment will be the cost of the work, in accordance with the Oklahoma Public Competitive Bidding
Act, plus the negotiated service fee for a determined guaranteed maximum price. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga, to
approve the agreement, as recommended.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
10. Report from City Manager
Michele Dempster reported on Owasso Day at the Capitol on April 23rd, the 2024 Economic Summit on
April 25th, the Gathering on Main on May 2nd, Owasso Redbud Days from May 2nd through May 4ih, and
citizen participation during the Owasso Free Landfill Day held last Saturday.
11. Report from City Attorney - None
12. Report from City Councilors - None
13. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date April 6, 2024
• Health Care Self- Insurance Claims _ dated as of April 11, 2024
• Monthly Budget Status Report - March 2024
• Change Orders No. 1, 2, and 3 executed by the City Manager or designee for the Fire Station
No. 1 Renovation Project
14. New Business - None
15. Adjournment
Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 6:44 pm.
Kelly Lewis, Mayor
Heather Stewart, Deputy City Clerk
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
MINUTES OF REGULAR MEETING
TUESDAY, APRIL 16, 2024
The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 16, 2024, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 3:00 pm on Friday, April 12, 2024.
1. Call to Order - Chair Kelly Lewis called the meeting to order at 6:44 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair- Kelly Lewis Trustee - Lyndell Dunn
Vice Chair- Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Paul Loving
Staff: Senior Director - Michele Dempster / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - April 2, 2024, and April 9, 2024, Regular Meetings
B. Approve claims
Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with
claims totaling $611,019.95.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPWA Manager - None
6. Report from OPWA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date April 6, 2024
• Monthly Budget Report - March 2024
8. New Business - None
9. Adjournment
Mr. Bonebrake moved, seconded by Mr. Fruga, to adjourn the meeting.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 6:45 pm.
Kelly Lewis, Chair
Heather Stewart, Deputy Authority Clerk
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
TUESDAY, APRIL 16, 2024
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 16, 2024, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday,
December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South
Main Street, at 3:00 pm on Friday, April 12, 2024.
1. Call to Order - Chair Kelly Lewis called the meeting to order at 6:45 pm.
2. Roll Call - A quorum was declared present.
Present Absent
Chair - Kelly Lewis Trustee - Lyndell Dunn
Vice Chair -Alvin Fruga
Trustee -Doug Bonebrake
Trustee - Paul Loving
Staff: Senior Director- Michele Dempster / Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee
may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent
Agenda is non - debatable.)
A. Approve minutes - April 2, 2024, and April 9, 2024, Regular Meetings
B. Approve claims
Mr. Loving moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with
claims totaling $51,197.80.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda - None
5. Report from OPGA Manager - None
6. Report from OPGA Attorney - None
7. Official Notices - The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date April 6, 2024
• Monthly Budget Report - March 2024
B. New Business - None
9. Adjournment
Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting.
YEA: Bonebrake, Loving, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 6:46 pm.
Kelly Lewis, Chair
Heather Stewart, Deputy Authority Clerk
Claims List - 05/07/2024
Fund , Vendor Name
01 GENERAL AT &T
BERT PARSONS SECOND GENERATION
COX COMMUNICATIONS
ENTERPRISE FM TRUST
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
Payable Description Payment
Amount
PHONE USE
$27.72
OC NORTH DOOR
$4,754.20
PHONE USAGE
$11.56
FLEET LEASE
$1,819.69
AMAZON -KEY HOLDER
$11.48
COX - INTERNET
$69.95
HOME DEPOT - OUTLET
$58.93
LOCKE- OUTLET
$12.50
LOWES -STALL HOOK
$4.48
LOWES- SUPPLIES
$68.40
SAMS - GLOVES
$9.48
BUILD MAINT UNIFORM
$28.72
BUILDING MAINTENANCE -Total
$6,877.11
AEP /PSO
ELECTRIC USE
$248.73
COX COMMUNICATIONS
PHONE USAGE
$11.56
ENTERPRISE FM TRUST
FLEET LEASE
$1,173.62
JPMORGAN CHASE BANK
AMAZON- REFUND
($540.54)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$459.96
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$150.00
JPMORGAN CHASE BANK
HOME DEPOT - REFUND
($504.68)
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$12.23
JPMORGAN CHASE BANK
INTERSTATE- SUPPLIES
$98.75
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$59.70
JPMORGAN CHASE BANK
MAIL THIS - SUPPLIES
$21.50
JPMORGAN CHASE BANK
REVEAL - SUPPLIES
$120.00
JPMORGAN CHASE BANK
SAVON -AC PRINTING
$85.00
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$29.99
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$219.42
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM
$71.20
GEN ANIMAL CONTROL -Total
$1,716.44
AEPIPSO
ELECTRIC USE
$23.45
BILLY BASORE
MARCH DIRT
$130.00
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$255.00
SPOK INC.
PAGER USE
$10.05
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$31.37
GEN CEMETERY -Total $449.87
JPMORGAN CHASE BANK AMAZON- GLASSES $9.99
JPMORGAN CHASE BANK PARKS COFFEE - SUPPLIES $175.79
JPMORGAN CHASE BANK SAMS- LUNCHEON $31.98
JPMORGAN CHASE BANK SAMS- SUPPLIES $59.96
JPMORGAN CHASE BANK WALMART -APP LUNCHEON $40.05
1
Fund
01 GENERAL
Claims List - 05/07/2024
Vendor Name
Payable Description Payment
Amount
SUSAN R CHERMACK PAINTING CLASS $440.00
GEN COMM CTR DONATIONS -Total
$757.77
AEP /PSO
ELECTRIC USE
$514.38
COX COMMUNICATIONS
PHONE USAGE
$19.27
IMAGE BUILDERS, INC
MESSAGE BOARD REPAIR
$500.00
JPMORGAN CHASE BANK
AMAZON -CARD HOLDERS
$26.59
JPMORGAN CHASE BANK
AMAZON -GAME DICE
$5.80
JPMORGAN CHASE BANK
AMAZON- OFFICE CHAIRS
$319.98
JPMORGAN CHASE BANK
AMAZON - PLAYING CARDS
$33.94
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$15.54
JPMORGAN CHASE BANK
COX - INTERNET
$180.00
JPMORGAN CHASE BANK
MAGIC REFRIG -ICE MACH
$245.76
JPMORGAN CHASE BANK
NRPA -CRCP TEST
$91.00
JPMORGAN CHASE BANK
NRPA -EXAM FEE
$404.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$95.00
JPMORGAN CHASE BANK
SAMS -APP LUNCHEON
$76.85
SUMNERONE INC
COPIER SERVICES
$256.90
GEN COMMUNITY CENTER -Total
$2,785.01
COX COMMUNICATIONS
PHONE USAGE
$30.83
ENTERPRISE FM TRUST
FLEETLEASE
$1,701.20
JPMORGAN CHASE BANK
CHAMBER -FEES
$135.00
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$67.97
TREASURER PETTY CASH
H BOGGS PER DIEM
$383.50
GEN COMMUNITY DEVELOPMENT - Total
$2,318.50
COX COMMUNICATIONS
PHONE USAGE
$15.42
JPMORGAN CHASE BANK
AMAZON- SUBSCRIPTION
$14.99
JPMORGAN CHASE BANK
ODP -NAME PLATE
$18.99
JPMORGAN CHASE BANK
OK TAX- PERMIT
$50.00
JPMORGAN CHASE BANK
OKGOV -FEES
$3.17
JPMORGAN CHASE BANK
PLANT ADDICT- SUPPLIES
$109.47
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$90.00
JPMORGAN CHASE BANK
SOONER PLANT - SUPPLIES
$190.00
JPMORGAN CHASE BANK
TRAILING- SUPPLIES
$40.00
GEN CULTURE & RECREATION -Total
$532.04
AEP /PSO
ELECTRIC USE
$21.61
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$11,001.67
GEN ECONOMIC DEV -Total
$11,023.28
AEP /PSO
ELECTRIC USE
$81.27
AT &T
PHONE USE
$27.72
COX COMMUNICATIONS
PHONE USAGE
$3.85
2
Claims List - 05/07/2024
Fund Vendor Name
Payable Description
Payment
Amount
Oi GENERAL ENTERPRISE FM TRUST
FLEET LEASE
$586.81
JPMORGAN CHASE BANK
AMAZON -THUMB DRIVES
$75.88
JPMORGAN CHASE BANK
SUMNER -COLOR COPIES
$115.98
JPMORGAN CHASE BANK
WOOT- KEYBOARDS
$121.78
GEN EMERG PREPAREDNESS -Total
$1,013.29
COX COMMUNICATIONS
PHONE USAGE
$30.83
ENTERPRISE FM TRUST
FLEET LEASE
$2,033.97
JPMORGAN CHASE BANK
SUNDANCE -COPY PAPER
$203.96
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$90.09
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$83.83
GEN ENGINEERING -Total
$2,442.68
COX COMMUNICATIONS
PHONE USAGE
$30.83
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$37.53
JPMORGAN CHASE BANK
CHAMBER -FEES
$40.00
JPMORGAN CHASE BANK
SUNDANCE - BATTERIES
$2.93
JPMORGAN CHASE BANK
WALMART- BANKER BOXES
$35.48
SUMNERONE INC
COPIER SERVICES
$58.54
TREASURER PETTY CASH
C NOVOZINSKY PER DIEM
$601.96
GEN FINANCE -Total
$607.27
AEPIPSO
ELECTRIC USE
$2,947.66
AT &T
PHONE USE
$110.90
ENTERPRISE FM TRUST
FLEET LEASE
$867.47
INCOG
CTAG
$1,678.00
JPMORGAN CHASE BANK
SUNDANCE -COPY PAPER
$257.94
KEN RAY UNDERWOOD
SPECIAL PROSECUTOR
$1,650.00
GEN GENERAL GOVERNMENT -Total
$7,511.97
AEP /PSO
ELECTRIC USE
$78.81
COX COMMUNICATIONS
PHONE USAGE
$3.85
OWASSO REPORTER
SUBSCRIPTION RENEWAL
$134.99
GEN HISTORICAL MUSEUM -Total
$217.65
COMMUNITYCARE EAP
EAP FEE
$468.00
COX COMMUNICATIONS
PHONE USAGE
$15.42
JPMORGAN CHASE BANK
41MPRINT- ADVERTISE
$1,855.29
JPMORGAN CHASE BANK
CHAMBER -FEES
$125.00
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISE
$62.18
JPMORGAN CHASE BANK
GIANT OS- TRAINING
$599.00
JPMORGAN CHASE BANK
INDEED - ADVERTISE
$1,000.19
JPMORGAN CHASE BANK
ODP- ENVELOPES
$9.04
JPMORGAN CHASE BANK
ODP- SUPPLIES
$24.15
JPMORGAN CHASE BANK
STRATA- BULLETINS
$1,096.71
3
Claims List - 05/0712024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$1.20
JPMORGAN CHASE BANK
SURVEYMONKEY- SUBSCRIP
$468.00
TREASURER PETTY CASH
CRITERION - TRAINING
$780.00
GEN HUMAN RESOURCES -Total
EASY CANVAS- SUPPLIES
$6,504.18
AT &T
PHONE USE
$27.72
AT &T MOBILITY
PUBLIC SAFE WIRELESS
$83.35
COX COMMUNICATIONS
PHONE USAGE
$23.12
JPMORGAN CHASE BANK
ACADEMY -RADIO SAFE
$199.99
JPMORGAN CHASE BANK
BEST BUY - WEBCAM
$56.99
JPMORGAN CHASE BANK
COX - INTERNET
$100.05
JPMORGAN CHASE BANK
EBAY- CONTROLLERS
$256.82
JPMORGAN CHASE BANK
EBAY- REFUND
($402.99)
JPMORGAN CHASE BANK
EBAY- REMOTE
$12.78
JPMORGAN CHASE BANK
EBAY - WARRANTY
$2.99
JPMORGAN CHASE BANK
GDIT FAA -GRONE REG
$5.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$77.76
JPMORGAN CHASE BANK
M &M- HARDWARE
$93.62
JPMORGAN CHASE BANK
M &M- SERVER ROOM
$58.49
JPMORGAN CHASE BANK
NOTEPAGE - RENEWAL
$395.00
JPMORGAN CHASE BANK
OREILLY- WIPERS
$109.81
JPMORGAN CHASE BANK
PRECISION -PARTS
$117.95
JPMORGAN CHASE BANK
WOOT- SPARES
$81.17
PEAK UPTIME
NETAPP RENEWAL
$14,812.66
GEN INFORMATION TECH -Total
$16,112.28
COX COMMUNICATIONS
PHONE USAGE
$30.83
ENTERPRISE FM TRUST
FLEET LEASE
$369.19
JPMORGAN CHASE BANK
CHAMBER -FEES
$950.00
JPMORGAN CHASE BANK
EASY CANVAS- SUPPLIES
$51.39
JPMORGAN CHASE BANK
LEE NEWS- SUBSCRIPTION
$15.82
JPMORGAN CHASE BANK
LEE - SUBSCRIPTION
$21.66
JPMORGAN CHASE BANK
LODGING EXP 4/15 -18
$1,283.58
JPMORGAN CHASE BANK
MEETING EXP 04/11
$148.76
JPMORGAN CHASE BANK
OAMA- CONFERENCE
$400.00
JPMORGAN CHASE BANK
ODP- ENVELOPES
$18.02
JPMORGAN CHASE BANK
PKG METER - PARKING
$1.75
JPMORGAN CHASE BANK
SAMS -WATER
$7.96
JPMORGAN CHASE BANK
TRAVEL EXP 4115 -18
$86.42
JPMORGAN CHASE BANK
TULSA WORLD - SUBSCRIBE
$0.17
GEN MANAGERIAL -Total $3,385.55
COX COMMUNICATIONS PHONE USAGE $15.42
JPMORGAN CHASE BANK AMAZON- SUPPLIES $28.38
C!
Claims List - 05/07/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
CTR- CONFERENCE
$500.00
JPMORGAN CHASE BANK
SAVON- BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
TRAVEL EXP 04112
$50.41
OKLAHOMA MUNICIPAL COURT CLERKS
TRAINING
$100.00
TYLER TECHNOLOGIES, INC.
TRANSACTION FEES
$686.50
WEST WAY LLC
PROCESS SERVER FEES
$175.00
YOUTH SERVICES OF TULSA
FY24 YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT -Total
$5,720.71
AEP /PSO
ELECTRIC USE
$2,477.05
COX COMMUNICATIONS
PHONE USAGE
$3.85
ENTERPRISE FM TRUST
FLEET LEASE
$2,358.32
G.W. ELECTRIC CO.
REDBUD HEATER INSTALL
$1,235.55
140 RACE SERVICE LLC
COURSE MEASUREMENT
$800.00
JPMORGAN CHASE BANK
ADT- SECURITY
$49.03
JPMORGAN CHASE BANK
AMAZON- SPINDLE
$39.91
JPMORGAN CHASE BANK
AMAZON- STANDS
$296.97
JPMORGAN CHASE BANK
AMAZON- WINDSCREENS
$51.96
JPMORGAN CHASE BANK
ATWOOD -BOOTS
$125.00
JPMORGAN CHASE BANK
ATWOOD- PAVERS
$9.99
JPMORGAN CHASE BANK
C &C SUPP- SUPPLIES
$178.00
JPMORGAN CHASE BANK
C &C- TOWELS
$200.00
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$16.30
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$260.94
JPMORGAN CHASE BANK
CORNERSTONE -WEED CONT
$32.99
JPMORGAN CHASE BANK
DAVIS SUPP- SPRINKLER
$430.81
JPMORGAN CHASE BANK
GRAINGER -PUMP
$469.26
JPMORGAN CHASE BANK
HOME DEPOT - REFUND
($42.70)
JPMORGAN CHASE BANK
HOME DEPOT - STRAPS
$8.64
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$65.97
JPMORGAN CHASE BANK
JANI KING - SERVICE
$1,625.71
JPMORGAN CHASE BANK
LOWES -DRIVE BITS
$12.98
JPMORGAN CHASE BANK
LOWES -LOCK
$19.98
JPMORGAN CHASE BANK
LOWES -MULCH
$133.36
JPMORGAN CHASE BANK
LOWES - PAVERS
$17.52
JPMORGAN CHASE BANK
LOWES- REPAIR SUPPLIES
$96.76
JPMORGAN CHASE BANK
LOWES- STRAPS
$25.80
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$106.32
JPMORGAN CHASE BANK
LOWES -TOOL
$6.98
JPMORGAN CHASE BANK
NEWELL -LAWN SERVVCE
$185.79
JPMORGAN CHASE BANK
NEWELL -LAWN SERVICE
$574.04
JPMORGAN CHASE BANK
OK FACILITY -LAWN CARE
$2,850.00
j
Claims List - 05107/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
PROPET DIST- SUPPLIES
$157.80
JPMORGAN CHASE BANK
SWEETWATER -LIGHT
$650.00
JPMORGAN CHASE BANK
TPH- CHANGING TABLE
$1,937.15
LIVING WATER IRRIGATION LLC
SOLENIOD & CONNECTION
$310.00
POWER PLAY LLC
VALVE ASSEMBLY
$340.00
ROGERS COUNTY RURAL WATER
CENTENNIAL PARK
$308.92
DISTRICT
STANDARD- SUPPLIES
$415.12
UNIFIRST HOLDINGS LP
PARK STAFF UNIFORMS
$30.78
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$61.56
WASHINGTON CO RURAL WATER DISTRICT
MCCARTY PARK
$36.00
GEN PARKS -Total
$18,555.29
AEP /PSO
ELECTRIC USE
$309.62
JPMORGAN CHASE BANK
COUNCIL ON LAW -TRAIN
$82.20
JPMORGAN CHASE BANK
OKGOV -CC FEE
$3.89
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$186.04
MOTOROLA SOLUTIONS INC
ASTRO SYST PLUS PKG
$2,442.92
GEN POLICE COMMUNICATIONS -Total
$3,024.67
ENTERPRISE FM TRUST
FLEET LEASE
$4,698.64
HERITAGE LANDSCAPING LLC
116 /GARNETT -129 MOW
$780.00
JPMORGAN CHASE BANK
ATWOOD- CHEMICALS
$529.95
JPMORGAN CHASE BANK
CORE &MAIN -TOOLS
$42.05
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$25.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$31.42
JPMORGAN CHASE BANK
STANDARD- SUPPLIES
$415.12
SOURCEONE MANAGEMENT SERVICES INC
ROW MOWING 116TH ST
$249.00
SOURCEONE MANAGEMENT SERVICES INC
ROW MOWING 76TH ST
$235.00
SOURCEONE MANAGEMENT SERVICES INC
ROW MOWING FENCE
$848.00
SPOK INC.
PAGER USE
$60.30
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$235.28
GEN STORMWATER -Total
$8,149.76
TREASURER PETTY CASH
ADOPT FEE REF- MORENO
$75.00
TREASURER PETTY CASH
CC DEP REF -BEERS
$100.00
TREASURER PETTY CASH
CC DEP REF -BERK
$50.00
TREASURER PETTY CASH
CC DEP REF -COOKE
$50.00
TREASURER PETTY CASH
CC DEP REF -LEE
$100.00
TREASURER PETTY CASH
CC DEP REF -ROWE
$50.00
TREASURER PETTY CASH
CC DEP REF -STARR
$50.00
TREASURER PETTY CASH
CC DEP REF - STEWART
$100.00
TREASURER PETTY CASH
CC DEP REF -STILL
$50.00
TREASURER PETTY CASH
CC DEP REF - WESTFALL
$50.00
TREASURER PETTY CASH
CC DEP REF- WINKER
$100.00
0
Claims List - 05/07/2024
Fund
Vendor Name
Payable Description
Payment
Amount
01 GENERAL
TREASURER PETTY CASH
OC REF -BIBLE CHURCH
$100.00
TREASURER PETTY CASH
REDBUD REF-C, TRACK
$200.00
TREASURER PETTY CASH
REFBUD REF-0 TRACK
$250.00
GENERAL -Total
$1,325.00
GENERAL -Total
$101,230.32
20 AMBULANCE SERVICE
ESC, SOLUTIONS INC
FIRE /EMS SOFTWARE
$25,603.06
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$39.05
JPMORGAN CHASE BANK
CAPITAL WASTE - DISPOSE
$339.30
JPMORGAN CHASE BANK
FULLERTON -02 CYLINDER
$350.00
JPMORGAN CHASE BANK
FULLERTON-02 SUPPLIES
$170.00
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$4,522.59
JPMORGAN CHASE BANK
OREILLY -M4 HEADLIGHT
$30.39
JPMORGAN CHASE BANK
OREILLY -M5 OIL
$37.99
JPMORGAN CHASE BANK
SUMNER -COLOR COPIES
$115.97
JPMORGAN CHASE BANK
T &W -TIRES
$973.20
JPMORGAN CHASE BANK
ULINE- SHRINK WRAP
$219.07
MEDICLAIMS INC
BILLING SERVICES
$57.304.66
AMBULANCE -Total
$89,705.28
REPUBLIC RECOVERY SERVICES INC
COLLECTION SERVICES
$457.68
TREASURER PETTY CASH
AMB REF -BOYCE
$20.40
TREASURER PETTY CASH
AMB REF -DAVIS
$20.40
TREASURER PETTY CASH
AMB REF - VAUGHN
$20.40
AMBULANCE SERVICE -Total
$518.68
DIG] SECURITY SYSTEMS
SEC CAMERA SYS ST2
$23,178.11
JPMORGAN CHASE BANK
AMAZON- ACCESS CONTROL
$60.64
FIRE STAT #2 RENOVATION -Total
$23,238.75
AMBULANCE SERVICE
-Total
$113,462.91
21 E -911
AT &T
PHONE USE
$448.87
DEPARTMENT OF PUBLIC SAFETY
OLETS ACCESS
$680.00
JPMORGAN CHASE BANK
MEETING EXP 04/17
$66.05
JPMORGAN CHASE BANK
SHI- LAPTOP
$327.96
JPMORGAN CHASE BANK
TARGETSOL- SOFTWARE
$73.28
JPMORGAN CHASE BANK
TRAVEL EXP 04112
$8.00
JPMORGAN CHASE BANK
VIRTUAL ACAD - TRAINING
$828.00
E911 COMMUNICATIONS -Total
$2,432.16
E -911 -Total
$2,432.16
25 HOTELTAX
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$8,165.00
HOTEL TAX ECON DEV -Total
$8,165.00
COX COMMUNICATIONS
PHONE USAGE
$7.71
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$137.93
7
Claims List - 05107/2024
Fund
Vendor Name
Payable Description
Payment
Amount
25 HOTEL TAX
JPMORGAN CHASE BANK
BHM- SUBSCRIPTION
$4.99
JPMORGAN CHASE BANK
HOME DEPOT -PAINT
$393.01
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$129.94
JPMORGAN CHASE BANK
HOME DEPOT -TOTES
$63.92
JPMORGAN CHASE BANK
SCOREBOARD - SHIRTS
$46.80
JPMORGAN CHASE BANK
SHERWIN W -PAINT
$50.33
JPMORGAN CHASE BANK
SHERWIN WILLIAM -PAINT
$25.61
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$67.41
STRONG NEIGHBORHOODS -Total
$927.65
HOTELTAX -Total
$9,092.65
27 STORMWATER MANAGEMENT
FREESE AND NICHOLS INC
5TH AVE CLOMR/LOMR
$1,366.87
5TH AVE FLOOD PLAIN MITIG -Total
$1,366.87
ACCURATE ENVIRONMENTAL
TABLE III METALS
$1,060.00
AEP IPSO
ELECTRIC USE
$543.04
COX COMMUNICATIONS
PHONE USAGE
$7.71
ENTERPRISE FM TRUST
FLEET LEASE
$1,041.60
JPMORGAN CHASE BANK
41MPRINT- MARKETING
$364.24
JPMORGAN CHASE BANK
ANCHOR STONE - CONCRETE
$353.50
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$240.00
JPMORGAN CHASE BANK
LODGING EXP 418 -11
$707.31
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$510.68
SOURCEONE MANAGEMENT SERVICES INC
ROW MOWING CLOVERS
$1,691.88
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$18.81
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$59.28
STORMWATER - STORMWATER -Total
$6,598.05
STORMWATER MANAGEMENT
-Total
$7,964.92
31 AMBULANCE CAPITAL
TREASURER PETTY CASH
AMB REF -BOYCE
$3.60
TREASURER PETTY CASH
AMB REF -DAVIS
$3.60
TREASURER PETTY CASH
AMB REF - VAUGHN
$3.60
AMBULANCE CAPITAL -Total
$10.80
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$6.08
JPMORGAN CHASE BANK
MONOPRICE -ALERT SYST
$197.10
STATION ALERTING SYSTEM -Total
$203.18
AMBULANCE CAPITAL • Total
$213.98
37 SALES TAX FIRE
LIMESTONE CONSTRUCTION LLC
FIRE STATION 1 REMODEL
$236,506.21
FIRE STAT #1 RENOVATION -Total
$236,506.21
AEP /PSO
ELECTRIC USE
$3,939.98
AT &T
PHONE USE
$27.72
BRANDED IMAGE LLC
STRIPING
$2,354.00
COX COMMUNICATIONS
PHONE USAGE
$127.18
3
Claims List - 05/07/2024
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE ENTERPRISE FM TRUST
FLEET LEASE
$13,039.57
ESO SOLUTIONS INC
FIRE /EMS SOFTWARE
$3,375.83
JPMORGAN CHASE BANK
ADVANCE -WIPER BLADES
$37.50
JPMORGAN CHASE BANK
AMAZON-BI UPFIT
$4839
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$78.72
JPMORGAN CHASE BANK
AMAZON -FLEET TOOL
$9.98
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$24.99
JPMORGAN CHASE BANK
AMAZON -TAHOE REPAIR
$26.09
JPMORGAN CHASE BANK
AMER WASTE - DISPOSAL
$168.52
JPMORGAN CHASE BANK
CORNERSTONE -B1 TOOLS
$3.72
JPMORGAN CHASE BANK
CORNERSTONE - CHAINSAW
$44.99
JPMORGAN CHASE BANK
CORNERSTONE -OIL
$35.00
JPMORGAN CHASE BANK
CUMMINS -E3 REPAIR
$2,375.71
JPMORGAN CHASE BANK
DIAMONDBACK - REFUND
($349.00)
JPMORGAN CHASE BANK
EXECUTIVE ED -REG
$1,498.50
JPMORGAN CHASE BANK
FMAO- CONFERENCE
$35.00
JPMORGAN CHASE BANK
LENOX -E3 TOW
$687.50
JPMORGAN CHASE BANK
LODGING EXP 3/1 -2
$124.45
JPMORGAN CHASE BANK
LODGING EXP 4/1 -6
$5,010.30
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$65.21
JPMORGAN CHASE BANK
NAFECO -PPE GLOVES
$420.00
JPMORGAN CHASE BANK
NAFECO- SUPPLIES
$751.16
JPMORGAN CHASE BANK
OREILLY -FUEL CAN
$56.97
JPMORGAN CHASE BANK
RAIN BIRD -PUMP IRRIG
$2,936.49
JPMORGAN CHASE BANK
ROBERTSON -FD3 CAR
$830.35
JPMORGAN CHASE BANK
ROTO -DRAIN SNAKE
$194.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$641.96
JPMORGAN CHASE BANK
TIMETOSHINE -FLEET
$45.88
JPMORGAN CHASE BANK
TIMETOSHINE- REFUND
($47.36)
JPMORGAN CHASE BANK
TRACTOR SUPP -TOOLS
$274.97
JPMORGAN CHASE BANK
TRAVEL EXP 04/08
$16.24
JPMORGAN CHASE BANK
TRAVEL EXP 4/1 -6
$527.08
JPMORGAN CHASE BANK
UPS- SHIPPING
$39.03
JPMORGAN CHASE BANK
USPS- POSTAGE
$6.70
MARTIN Z HANNA
TINT
$1,120.00
SALES TAX FUND -FIRE -Total
$40,603.32
SALES TAX FIRE -Total
$277,109.53
38 SALES TAX POLICE JPMORGAN CHASE BANK
AMAZON -RANGE PROJ
$1,405.64
JPMORGAN CHASE BANK
CORNERSTONE -RANGE
$104.33
JPMORGAN CHASE BANK
LOCKE -RANGE PROJ
$58.50
JPMORGAN CHASE BANK
LOWES -RANGE PROJ
($757.41)
F]
Claims List - 05/07/2024
Fund Vendor Name Payable Description Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK ULINE -RANGE PROJ $3,499.14
JPMORGAN CHASE BANK WALMART -RANGE PROJ $299.00
P.D. MULTI -USE STRUCTURE -Total
$4,609.20
AEP /PSO
ELECTRIC USE
$4,310.78
AT &T
PHONE USE
$27.72
AT &T MOBILITY
PUBLIC SAFE WIRELESS
$142.95
COX COMMUNICATIONS
PHONE USAGE
$219.67
DIGI SECURITY SYSTEMS
PD- BOOKING CAMERA
$816.46
ENTERPRISE FM TRUST
FLEET LEASE
$2,943.77
JPMORGAN CHASE BANK
3M- REFUND
($657.84)
JPMORGAN CHASE BANK
AMAZON -DRONE ITEMS
$254.99
JPMORGAN CHASE BANK
AMAZON- FURNITURE
$49.99
JPMORGAN CHASE BANK
AMAZON- REFUND
($16.89)
JPMORGAN CHASE BANK
AMAZON- REPAIR
$225.03
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$639.60
JPMORGAN CHASE BANK
AMAZON -TOOLS
$619.89
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
$138.00
JPMORGAN CHASE BANK
BEST BUY - SUPPLIES
$64.98
JPMORGAN CHASE BANK
BHM- SUBSCRIPTION
$130.00
JPMORGAN CHASE BANK
BROWNELLS- SUPPLIES
$305.61
JPMORGAN CHASE BANK
CIOX -MED RECORDS
$112.10
JPMORGAN CHASE BANK
COMMAND ACAD- TRAINING
$4,650.00
JPMORGAN CHASE BANK
GALLS- UNIFORM
$262.80
JPMORGAN CHASE BANK
GREENHILL- CONCRETE
$484.00
JPMORGAN CHASE BANK
GT DIST- SUPPLIES
$2,131.82
JPMORGAN CHASE BANK
LODGING EXP 418 -12
$1,172.01
JPMORGAN CHASE BANK
LOWES -LEAK REPAIR
$19.04
JPMORGAN CHASE BANK
LOWES- REFUND
($15.00)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$188.26
JPMORGAN CHASE BANK
MAKESTICKERS -PR ITEM
$230.90
JPMORGAN CHASE BANK
MEEKS GROUP -DECAL
$210.00
JPMORGAN CHASE BANK
MEETING EXP 03/29
$55.56
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$124.80
JPMORGAN CHASE BANK
OREILLY -PARTS
$6.59
JPMORGAN CHASE BANK
OREILLY -PARTS
$40.78
JPMORGAN CHASE BANK
OREILLY -WIPER BLADES
$91.98
JPMORGAN CHASE BANK
PILOT INST - TRAINING
$208.00
JPMORGAN CHASE BANK
PSI SERV -EXAM FEE
$525.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$64.92
JPMORGAN CHASE BANK
SAVON - BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
SPECIAL OPS- SUPPLIES
$362.50
10
Claims List - 05/07/2024
Fund
Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE
JPMORGAN CHASE BANK
SUMNER- COPIER
$106.43
JPMORGAN CHASE BANK
THOMSON WEST- ACCESS
$544.40
JPMORGAN CHASE BANK
TRAVEL EXP 418 -15
$75.00
JPMORGAN CHASE BANK
TROPHY &PLAQUE- AWARDS
$64.50
JPMORGAN CHASE BANK
TULSA COMM - TRAINING
$1,760.00
JPMORGAN CHASE BANK
USPS- SUPPLIES
$8.73
JPMORGAN CHASE BANK
VET DENTAL -K8 MEDICAL
$102.00
JPMORGAN CHASE BANK
WATERSTONE-UNI FORM
$934.25
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNAGE & STRIPING
$124.40
SALES TAX FUND - POLICE -Total
$24,900.48
SALES TAX POLICE -Total
$29,509.68
39 SALES TAX STREETS
AEP /PSO
ELECTRIC USE
$2,855.95
BILLY BASORE
MARCH DIRT
$130.00
CINTAS CORPORATION
FIRST AID SUPPLIES
$95.72
COX COMMUNICATIONS
PHONE USAGE
$711
JPMORGAN CHASE BANK
ADVANCE AUTO - SUPPLIES
$12.86
JPMORGAN CHASE BANK
ANCHOR STONE - CONCRETE
$2,011.77
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$44.95
JPMORGAN CHASE BANK
DOLESE- CONCRETE
$8,017.50
JPMORGAN CHASE BANK
FASTENAL - SUPPLIES
$26.38
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$85.54
JPMORGAN CHASE BANK
INTERSTATE- SUPPLIES
$23.23
JPMORGAN CHASE BANK
LOWES- SIDEWALK REPAIR
$96.73
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$134.04
JPMORGAN CHASE BANK
LOWES -TOOLS
$30.34
JPMORGAN CHASE BANK
RED WING - SAFETY BOOTS
$157.49
JPMORGAN CHASE BANK
ROADSAFE- TRAFFIC CONE
$1,485.50
JPMORGAN CHASE BANK
SHERWIN -TOOLS
$24.76
JPMORGAN CHASE BANK
UPS - SERVICES
$21.08
JPMORGAN CHASE BANK
WELSCO- RENTALS
$51.50
SPOK INC.
PAGER USE
$164.80
TLS GROUP INC
APRIL 24 MAINTENANCE
$13465.00
TLS GROUP INC
DEC 23 MAINTENANCE
$1,465.00
TLS GROUP INC
FEB 24 MAINTENANCE
$1,465.00
TLS GROUP INC
MARCH 24 MAINTENANCE
$1,465.00
TULSA COUNTY HIGHWAY CONSTRUCTION
SIGNAGE & STRIPING
$491.60
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$373.96
WASHINGTON CO RURAL WATER DISTRICT
116 LANDSCAPE IRRIG
$105.60
SALES TAX FUND-STREETS -Total
$22,309.01
SALES TAX STREETS -Total
$22,309.01
40 CAPITAL IMPROVEMENTS
GARVER
ENG SVCS - 96TH ST
$13,269.00
11
Claims List - 05/07/2024
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
96TH FROM 134TH TO 145TH -Total
$13,269.00
DOERNER, SAUNDERS, DANIEL &
LEGAL FEES 106 & 129 COND
$369.00
CIP 106 /129 INTERSECT IMP -Total
$369.00
JPMORGAN CHASE BANK
EATON -UNIT REPAIRS
$5,400.00
CIP POLICE VEHICLES -Total
$5,400.00
CAPITAL IMPROVEMENTS
-Total
$19,038.00
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$521.23
COX COMMUNICATIONS
PHONE USAGE
$15.42
JPMORGAN CHASE BANK
A &N TRAILER -PARTS
$353.20
JPMORGAN CHASE BANK
AMAZON- CHARGER
$36.95
JPMORGAN CHASE BANK
AMAZON -EXT CORD
$22.97
JPMORGAN CHASE BANK
AMAZON -EXT CORDS
$23.49
JPMORGAN CHASE BANK
AMAZON -PARTS
$26.11
JPMORGAN CHASE BANK
AMAZON-RATTRAPS
$24.65
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$480.48
JPMORGAN CHASE BANK
BASS PRO -PART
$99.94
JPMORGAN CHASE BANK
GRAINGER -PARTS
$38.18
JPMORGAN CHASE BANK
HESSELBEIN -PARTS
$1,426.14
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,095.76
JPMORGAN CHASE BANK
HOLT TRUCK -PARTS
$6.42
JPMORGAN CHASE BANK
JACK KISSEE- REPAIR
$2,872.71
JPMORGAN CHASE BANK
JIM GLOVER -PART
$902.50
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$3,275.32
JPMORGAN CHASE BANK
JIM GLOVER - REFUND
($732.50)
JPMORGAN CHASE BANK
JIM GLOVER- REPAIR
$1,649.49
JPMORGAN CHASE BANK
JIM GLOVER - SERVICES
$534.49
JPMORGAN CHASE BANK
LENOX- TOWING
$340.00
JPMORGAN CHASE BANK
MYERS -WHEEL WEIGHTS
$310.08
JPMORGAN CHASE BANK
ODP -WRIST RESTS
$50.36
JPMORGAN CHASE BANK
PLTPAYWEB -TOLL
$3.30
JPMORGAN CHASE BANK
SAMS - BATTERIES
$14.96
JPMORGAN CHASE BANK
SOUTHERN -TIRES
$1,634.51
JPMORGAN CHASE BANK
TERMINAL- SUPPLIES
$55.29
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$58.43
JPMORGAN CHASE BANK
WALMART - BATTERIES
$5.47
UNIFIRST HOLDINGS LP
VEH MAINT UNIFORMS
$88.24
VEHICLE MAINTENANCE -Total
$15,233.61
CITY GARAGE -Total
$15,233.61
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$19,750.63
WORKERS' COMP SELF -INS -Total
$19,750.63
IV
Fund
Claims List - 05/07/2024
Vendor Name
Payable Description Payment
Amount
76 WORKERS' COMP SELF -INS -Total $19,750.63
77 GENERAL LIABILITY - PROPERT DONNA K MURRAY TORT CLAIM $6,378.95
HALL, ESTILL, HARDWICK, GABLE, LEGAL FEES
$1,433.20
GEN LIAB -PROP SELF INS -Total $7,812.15
GENERAL LIABILITY - PROPERT - Total $7,812,15
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK AMAZON- ORGANIZER $99.98
JPMORGAN CHASE BANK
SAVON- FLYERS
$157.50
WELLNESS -Total $257.48
HEALTHCARE SELF INS FUND -Total $257,48
City Grand Total $625,417.03
13
Claims List - 05/07/2024
Fund Fund Title - Transact Vendor Name
Payable Description
Payment
Amount
61 OPWA KELLOGG ENGINEERING, INC
117TH LS & FORCE MAIN
$1,866.25
117TH STREET FORCE MAIN -Total
SPRING SERVICE HVAC
$1,866.25
KELLOGG ENGINEERING, INC
ELM CREEK INTERCEPTOR
$2,958.35
ELM CREEK INTERCEPTOR -Total
ADMIN OVERHEAD
$2,958.35
PERDUE BRANDON FIELDER COLLINS
COLLECTION SERVICES
$491.60
TREASURER PETTY CASH
WW USAGE ADJ -DAVIS
$233.76
OPWA -Total
$7,540.00
$725.36
AEP /PSO
ELECTRIC USE
$1,341.23
ATLAS AIR LLC
SPRING SERVICE HVAC
$1,580.00
CINTAS CORPORATION
FIRSTAID SUPPLIES
$61.42
CITY OF OWASSO
ADMIN OVERHEAD
$25,000.00
COX COMMUNICATIONS
PHONE USAGE
$26.98
ENTERPRISE FM TRUST
FLEET LEASE
$2,277.37
JPMORGAN CHASE BANK
CHAMBER -FEES
$125.00
JPMORGAN CHASE BANK
DOLLAR GEN- LUNCHEON
$8.50
JPMORGAN CHASE BANK
LOCKE -BULB REPLACE
$2832
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$56.00
JPMORGAN CHASE BANK
NSP- LUNCHEON
$118.12
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$372.59
JPMORGAN CHASE BANK
SUNDANCE- PROTECTORS
$33.97
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$2.07
STANDLEY SYSTEMS LLC
COPIER SERVICES
$241.46
TERMINIX
PEST CONTROL
$137.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$109.07
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$83.83
OPWA ADMINISTRATION -Total
$31,602.93
BANCFIRST
800469017/096
$56,310.40
BANCFIRST
800470015/09C
$23,711.34
BANCFIRST
800471013 /SANTA FE
$14,725.74
BANCFIRST
800472011 /RANCH CREEK
$25,727.32
BANCFIRST
800780017/19C
$117,679.97
BANCFIRST
FAP -24- 0001 -L/24 NOTE
$36,446.58
OPWA DEBT SERVICE -Total
$274,601.35
BECK ASSOCIATES ARCHITECTS, PLLC
DESIGN SERVICES
$13,860.50
PUBLIC WORKS FACILITY -Total $13,860.50
JAMES WILLIAMS EASEMENT -RANCH CREEK $5,000.00
TOMMY W STRITZKE RANCH CRK INTCPT UPGRADE $2,540.00
RANCH CRK INTCPT UPGRADE -Total
$7,540.00
AEP /PSO ELECTRIC USE
$235.28
COX COMMUNICATIONS PHONE USAGE
$3.85
1
Claims List - 05/07/2024
Fund Fund Title - Transact Vendor Name
Payable Description
Payment
Amount
61 OPWA ENTERPRISE FM TRUST
FLEET LEASE
$974.49
JPMORGAN CHASE BANK
BUMPER -PARTS
$853.02
JPMORGAN CHASE BANK
KIMS INT -PARTS
$153.54
JPMORGAN CHASE BANK
NATURAL EVOL- DISPOSAL
$885.54
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$2,251.27
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$57.51
RECYCLE CENTER •Total
$5,414.50
COX COMMUNICATIONS
PHONE USAGE
$3.85
ENTERPRISE FM TRUST
FLEET LEASE
$974.49
JPMORGAN CHASE BANK
ATWOOD- NOZZLE GUN
$10.99
JPMORGAN CHASE BANK
BUMPER -PARTS
$325.23
JPMORGAN CHASE BANK
BUMPER -TOOLS
$35.99
JPMORGAN CHASE BANK
FLEETPRIDE -PARTS
$62.86
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$59.97
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$4.27
JPMORGAN CHASE BANK
HOOTEN OIL -PARTS
$718.58
JPMORGAN CHASE BANK
HOOTEN -PARTS
$766.92
JPMORGAN CHASE BANK
LOWES -PARTS
$38.94
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$90.74
JPMORGAN CHASE BANK
TRACTOR SUPP -TOOLS
$29.99
JPMORGAN CHASE BANK
UE -PARTS
$19.90
JPMORGAN CHASE BANK
UE- SUPPLIES
$640.71
JPMORGAN CHASE BANK
WALMART -PARTS
$43.92
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$11,610.37
JPMORGAN CHASE BANK
WELDON -PARTS
$12.45
JPMORGAN CHASE BANK
WELSCO - SERVICES
$132.05
JPMORGAN CHASE BANK
WELSCO -TOOLS
$117.21
SPOK INC.
PAGER USE
$80.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$217.11
UNITED STATES CELLULAR CORPORATION
PW CELL PHONES
$39.06
REFUSE COLLECTION$ -Total
$16,036.00
COX COMMUNICATIONS
PHONE USAGE
$19.26
JPMORGAN CHASE BANK
AMAZON- RECEIPT ROLLS
$26.70
JPMORGAN CHASE BANK
SUNDANCE - BATTERIES
$2.94
TECHNICAL PROGRAMMING SERVICES INC
BILLING SERVICES
$2,161.60
UTILITY BILLING -Total
$2,210.50
AEP /PSO
ELECTRIC USE
$6,658.12
CINTAS CORPORATION
FIRST AID SUPPLIES
$63.69
COX COMMUNICATIONS
PHONE USAGE
$7.71
ENTERPRISE FM TRUST
FLEET LEASE
$1,679.48
JPMORGAN CHASE BANK
ALLIED - SUPPLIES
$810.63
PAI
Claims List - 05/07/2024
Fund Fund Title - Transact Vendor Name
Payable Description
Payment
Amount
61 OPWA JPMORGAN CHASE BANK
BROWN FARMS -SOD
$80.00
JPMORGAN CHASE BANK
BUMPER - SUPPLIES
$42.99
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$1,235.97
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$40.98
JPMORGAN CHASE BANK
OP SUPP - SUPPLIES
$2,137.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$119.89
JPMORGAN CHASE BANK
RADWELL- SUPPLIES
$163.90
SPOK INC.
PAGER USE
$85.90
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$201.54
WASHINGTON CO RURAL WATER
COFFEE CREEK LS WATER
$23.12
DISTRICT
DELL - TABLET PEN
$44.39
WASHINGTON CO RURAL WATER
MAGNOLIA LS WATER
$23.16
DISTRICT
HACH- SUPPLIES
$97.30
WASHINGTON CO RURAL WATER
MORROW LS WATER
$19.80
DISTRICT
LODGING EXP 3/12 -14
($18.60)
WASTEWATER COLLECTIONS -Total
$13,394.38
AEPIPSO
ELECTRIC USE
$26,660.34
AT &T
PHONE USE
$83.17
COX COMMUNICATIONS
PHONE USAGE
$15.42
HAWKINS INC
POLYMER - CHEMICAL
$5,490.67
JPMORGAN CHASE BANK
ACCURATE- TESTING
$195.00
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$34.98
JPMORGAN CHASE BANK
ATWOOD -CHEM SPRAYER
$159.98
JPMORGAN CHASE BANK
ATWOOD- CHEMICALS
$159.99
JPMORGAN CHASE BANK
BEST BUY - WEBCAM
$56.99
JPMORGAN CHASE BANK
CINTAS -FIRST AID SUPP
$28.59
JPMORGAN CHASE BANK
DELL - TABLET PEN
$44.39
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$304.53
JPMORGAN CHASE BANK
HACH- SUPPLIES
$97.30
JPMORGAN CHASE BANK
LINKO- SUBSCRIPTION
$1,475.00
JPMORGAN CHASE BANK
LODGING EXP 3/12 -14
($18.60)
JPMORGAN CHASE BANK
MUSTANG MOW- SUPPLIES
$291.16
JPMORGAN CHASE BANK
NCL- SUPPLIES
$382.25
JPMORGAN CHASE BANK
OREILLY -TOOLS
$27.99
JPMORGAN CHASE BANK
QT -FUEL
$36.61
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$54.34
JPMORGAN CHASE BANK
SUNDANCE -TONER
$177.36
JPMORGAN CHASE BANK
UNLAUB- SUPPLIES
$697.01
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$34.83
JPMORGAN CHASE BANK
WASTE MGMT- DISPOSAL
$4,280.56
JPMORGAN CHASE BANK
ZOLL -AED MACHINE
$1,841.09
JPMORGAN CHASE BANK
ZOLL- CABINET
$193.96
3
Claims List - 05/07/2024
Fund Fund Title - Transact Vendor Name
Payable Description
Payment
Amount
61 OPWA SPOK INC.
PAGER USE
$40.20
SSI AERATION INC
MAINTENANCE SUPPLIES
$145.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$291.06
WASTEWATER TREATMENT -Total
RANCHCRK INTERCEP UPGRADE -Total
$43,281.19
AEP /PSO
ELECTRIC USE
$540.03
BILLY BASORE
MARCH DIRT
$130.00
CITY OF TULSA DEPT OF FINANCE
LAB SERVICES
$500.00
COX COMMUNICATIONS
PHONE USAGE
$7.71
ENTERPRISE FM TRUST
FLEET LEASE
$1,195.78
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$557.87
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$13,131.46
JPMORGAN CHASE BANK
EWING IRRIG- SUPPLIES
$122.96
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$30.20
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$12.98
JPMORGAN CHASE BANK
LOWES -TOOLS
$27.96
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$28.33
JPMORGAN CHASE BANK
SHERWIN WILLIAM -PAINT
$347.94
OK BOTTLING ENTERPRISES LLC
WATER FOR GATHERING
$774.60
SPOK INC.
PAGER USE
$110.55
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$209.21
WATER -Total
$17,727.60
OPWA -Total
$431,218.91
66 ARPA CAPITAL
TIMBER WOLF EXCAVATING LLC
RANCH CRK INTCPT UPGRADE
$69,658.75
IMPROVEMENTS
RANCHCRK INTERCEP UPGRADE -Total
$69,658.75
ARPA CAPITAL IMPROVEMENTS -Total
$69,658.75
67 OPWA SALES TAX
BANCFIRST
80065001212016 NOTE
$234,017.25
BANCFIRST
800730038/2018 NOTE
$94,551.65
BANCFIRST
800826026/2020 NOTE
$95,444.05
OPWA STF DEBT SERVICE -Total
$424,012.95
OPWA SALES TAX -Total
$424,012.95
68 OPWA TIF
BROGRAN LLC
DEVELOPMENT AGREEMENT
$21,953.86
OPWA ECONOMIC DEV -Total
$21,953.86
OPWA TIF -Total
$21,953.86
OPWA Grand Total
$946,844.47
Claims List - 05107/2024
Fund Vendor Name
Payable Description
Payment
Amount
55 OPGA FLEET FUELS LLC
CART FUEL
$1,097.23
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$73.20
JPMORGAN CHASE BANK
WITTEK- REPAIRS
$423.04
YAMAHA GOLF CAR COMPANY
REPAIRS
$523.89
YAMAHA MOTOR CORPORATION, USA
CART LEASES
$4,821.85
CART OPERATIONS -Total
$6,939.21
AEP /PSO
ELECTRIC USE
$565.24
AT &T
PHONE USE
$27.74
BWI COMPANIES, INC
FERTILIZER
$627.22
ENTERPRISE FM TRUST
FLEET LEASE
$887.21
GREAT LAKES TRENCHER SALES AND
PTO TRENCHER
$31,372.30
JONES ALUMINUM CORPORATION
SCREENING FOR CANOPY
$4,317.87
JPMORGAN CHASE BANK
AMAZON - CHROMECAST
$36.97
JPMORGAN CHASE BANK
GOLF COURSE -FEES
$240.00
JPMORGAN CHASE BANK
HARRELLS- PESTICIDES
$3,759.00
JPMORGAN CHASE BANK
INN TURF -WET AGENT
$340.00
JPMORGAN CHASE BANK
KEELING - IRRIGATION
$2,200.13
JPMORGAN CHASE BANK
KEELING -ROCK SCREENS
$82.96
JPMORGAN CHASE BANK
KEELING- SPRINKLER
$571.94
JPMORGAN CHASE BANK
LOWES -MOTH BALLS
$67.84
JPMORGAN CHASE BANK
LOWES - TRANSFER PUMP
$33.18
JPMORGAN CHASE BANK
MIDWEST - BEARINGS
$412.59
JPMORGAN CHASE BANK
OREILLY - BATTERIES
$33.98
JPMORGAN CHASE BANK
OREILLY- BATTERY
$236.99
JPMORGAN CHASE BANK
OREILLY- CLEANER
$96.24
JPMORGAN CHASE BANK
OREILLY -HOSE REPAIR
$88.34
JPMORGAN CHASE BANK
OREILLY- REFUND
($91.98)
JPMORGAN CHASE BANK
SIMPLOT - EXTRACT
$196.44
JPMORGAN CHASE BANK
SIMPLOT- FERTILIZER
$210.00
JPMORGAN CHASE BANK
STANDARD -SEALS
$631.46
JPMORGAN CHASE BANK
TURNPRO -POND TREAT
$1,899.00
JPMORGAN CHASE BANK
UATTEND- SUBSCRIPTION
$41.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$7.98
THE HUNTINGTON NATIONAL BANK
MAINTENANCE EQUIPMENT LEA
$5,207.39
UNIFIRST HOLDINGS LP
ENVIRONMENTAL /FUEL
$42.75
CHARGE
UNIFIRST HOLDINGS LP
JANITORIAL SERVICE
$61.38
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$64.95
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
$88.46
COURSE MAINT -Total $54,356.57
COX COMMUNICATIONS PHONE USAGE $7.71
1
Claims List - 05/07/2024
Fund Vendor Name
Payable Description
Payment
Amount
55 OPGA JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$178.88
JPMORGAN CHASE BANK
IMAGEFIRST- RENTAL
$107.60
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$39.60
STEPHEN R GRINTER
ICE MACHINE REPAIR
$270.00
FOOD & BEV -Total
$603.79
AEP /PSO
ELECTRIC USE
$698.05
AT &T LONG DISTANCE
LONG DISTANCE PHONE
$95.78
COX COMMUNICATIONS
PHONE USAGE
$3.85
GPS TECHNOLOGIES INC
CART GPS
$876.00
JPMORGAN CHASE BANK
AMBERSOFT- SCORECARDS
$137.97
JPMORGAN CHASE BANK
GRIMSLEYS- SUPPLIES
$284.08
JPMORGAN CHASE BANK
TERMINIX -PEST
$115.00
GOLF ADMIN -Total
$2,210.73
BEST BLOCK LLC
STONE
$3,060.62
JPMORGAN CHASE BANK
BLOSS- RENTAL
$1,423.88
JPMORGAN CHASE BANK
EQUIP ONE - RENTAL
$420.53
JPMORGAN CHASE BANK
EQUIP ONE -STAIN
$6.91
JPMORGAN CHASE BANK
EVANS- CONCRETE
$2,349.00
JPMORGAN CHASE BANK
EVANS- SUPPLIES
$930.00
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$108.60
JPMORGAN CHASE BANK
LOCKE- REFUND
($44.99)
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$1,154.79
JPMORGAN CHASE BANK
LOWES- REFUND
($43.94)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$702.00
JPMORGAN CHASE BANK
SECURITY PEST -STEEL
$457.72
GOLF COURSE RESTROOM -Total
$10,525.12
COX COMMUNICATIONS
PHONE USAGE
$11.56
JPMORGAN CHASE BANK
ACUSHNET -RANGE BALLS
$4,900.00
JPMORGAN CHASE BANK
SAMS- TOURNAMENT DRINK
$130.36
JPMORGAN CHASE BANK
TROPHY - AWARDS
$128.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$25.11
GOLFSHOP -Total
$5,195.03
BGR DAILY ACCT.
REIMS PETTY CASH
$7,604.05
JPMORGAN CHASE BANK
ACUSHNET -MERCH EXP
$702.03
JPMORGAN CHASE BANK
CALLAWAY -MERCH EXP
$1,514.79
JPMORGAN CHASE BANK
CHICKFILA -FOOD
$643.50
JPMORGAN CHASE BANK
GOLF COURSE BEER
$586.54
JPMORGAN CHASE BANK
IMPERIAL- BEVERAGE
$68.90
JPMORGAN CHASE BANK
PUKKA -MERCH EXP
$382.56
JPMORGAN CHASE BANK
SAMS -FOOD
$1,847.44
JPMORGAN CHASE BANK
WALMART -FOOD
$36.36
%a
Claims List - 05/07/2024
Fund Vendor Name Payable Description Payment
Amount
55 OPGA VISTA OUTDOOR SALES LLC MERCHANDISE EXPENSE $915.18
OPGA •Total $14,301.35
OPGA -Total $94,131.80
OPGA Grand Total $94,131.80
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Senior Director
SUBJECT: OkMRF Retirement Request
DATE: May 3, 2024
BACKGROUND:
Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not
participate in the State Police or State Fire pension plans, requires the City Council acting as the
OkMRF Retirement Committee to approve applications for retirement.
To be eligible for retirement benefits through OkMRF an employee must have a minimum of five
years of employment. Once an employee has five years of service the employee is considered
vested and upon leaving employment with the City has three options depending upon age.
1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with
thirty years of service.
2. Early Retirement is available to a vested employee between ages 55 and 65.
3. Deferred Retirement is available to a vested employee under the age of 65. Deferred
Retirement allows an employee to "defer" retirement benefits until a future date, at
which time the employee would begin receiving monthly retirement benefits.
May 3, 2024, will be the last day of employment for Larry White, Support Services. Mr. White is
vested and has applied for, and meets, the prerequisites for Normal Retirement.
RECOMMENDATION:
Staff recommends approval of Normal Retirement benefits for Larry White.
TO: The Honorable Mayor and City Council
FROM: David Hurst, Fire Chief
SUBJECT: Emergency Medical Billing Services
DATE: May 3, 2024
BACKGROUND:
The Owasso Fire Department, Ambulance Service, currently utilizes Mediclaims, Inc. for
Ambulance medical billing. Mediclaims processes, files and manages emergency medical
service claims. Mediclaims has provided these services for the City of Owasso for twenty -four (24)
years. The fee for this service is currently 10% of actual cash receipts and postage paid monthly.
As a part of preparing the Fire Department and Ambulance budgets, Fire Department staff
reviews existing contracts and agreements. In reviewing medical billing, staff researched other
medical billing options and began negotiating Mediclaim's fee for service. After reviewing all
options, staff determined that renewing the medical billing service agreement with Mediclaims at
a new fee rate of 5.5% is in the best interest of the City.
The 4.5% reduction provides for an estimated cost savings of $80,000.00 annually.
FUNDING:
Funding is available in the Ambulance Service operating fund.
RECOMMENDATION:
Staff recommends approval for the Medical Billing Service Agreement with Mediclaims, Inc. of
Tonkawa, Oklahoma, and authorization to execute all necessary documents.
ATTACHMENT:
Mediclaims Agreement
PROPOSAL
PROCESSING, FILING & MANAGING
EMERGENCY MEDICAL SERVICE CLAIMS
THIS PROPOSAL is made this day of , 2024, between the City of Owasso
EMS, Owasso, OK (hereinafter "Service "), and by Mediclaims, Inc. an Oklahoma Corporation located at 101 E
Grand, Tonkawa, Oklahoma, (hereinafter "Mediclaims ").
MEDICLAIMS AGREES:
1, To offer our professional consultation at no additional cost which will include, but is not
limited to, regarding your cost analysis, appropriate, fees, procedures that need to be adopted or
changed by the Service in order to properly compliant, with Medicare/ Medicaid, necessary
forms needed for certain procedures as welha's possi6le,eontracts for other needed information,
i.e.; Skilled Nursing Facilities, HIPAA regulations, Insurance Carriers Contracts /negotiations,
and relations between community and EMS.
2. To file insurance claims on behalf of insured patients for ambulance, service with any, and all
Private Health Insurance Companies,, Medicare, Medicaid, Champus /Champ VA, HMO and
PPO organizations, Motor Vehicle Insurance Companies, Personal Injury Claims, Workers
Compensation Claims and United States Public Health Services. Mediclaims will conduct
extensive follow -up regarding the status of those claims, without request from the Service.
3. To perform all diagnosis and procedure coding as may, be required for such medical claims and
to make necessary inquiries.of various health care providers as may be required for such
coding.
4. To prepare and send all statements for amounts due to the Service for ambulance services
provided to its customers. The statements are aged and generate special messages for second,
third and fi nal notices.
on all correspondence to patients and
6. To use positive technique .to work with and assist private pay patients in satisfying their bill
and to refrain from using threats or intimidation as a collection technique, obeying all laws and
regulations regarding debt collection practices.
7. To work with attorneys on personal injury and worker's compensation cases for such time, as
Mediclaims believes it is prudent to pursue such sources of payment, recognizing that such
claims are normally dependent upon the settlement of the case for payment.
8. To provide'' informational on -site seminars, as needed, to the EMT's and Paramedics to train
them in the proper preparation and documentation for all run sheets and reports used for
Mediclaims billing.
9. To prepare daily and monthly reports for use by the Service detailing collection activities,
quantity of runs, breakdown of types of runs, sources of revenue, etc., sent to the Service by
the 201" of each month.
10. To provide all long- distance calls associated with Electronic Claims Submissions and billing
for the Service.
11. All records and documentation associated with the billing and collection will remain the sole
property of the Service, and shall be available at any time, to the Service's internal and
external auditors for compliance with all appropriate accounting standards and practices.
12. To work directly with representatives from the Service to make available any additional
reports, reasonably requested for accounting or management purpose, so long as it is available
from our software.
13. To provide all statements, claims forms and paper
THE SERVICE AGREES:
1. To pay a monthly fee of 5.5% of actual cash receipts. All post.
Service and billed separately. Payment is due within (20) days
2. To collect at the time of transport, any and all "medical informa
all waivers of liability forms, and the assignment of benefits/re
3. To receive all monies upon billing -by, Mediclaims and to provi
all payments received and the source of payments, by patient.
4. To secure such approvals and furnish?such forms purchase ord
execution of this agreement and the payments herein contemph
statutes and ordinances.
with billing for the Service.
costs will be borne by the
r invoice.
signatures on
rITI
a daily or weeklylog sheet showing
I procedures as required for the
accordance with applicable
5. Any additional'insurances, surety bonds, etc., required by the Service shall be reimbursed to
Mediclaims at cost.
signatures and returned to
begin.
I. The services herein provided are unique and not generally available in the public market.
2. The Service shall report all revenue received by the Service for fees billed by Mediclaims for an
additional periodof ninety(90) days after Mediclaims services are terminated and will be billed for
services rendered.bv Mediclaims. Inc.
3. This agreement maybe amended or modified upon mutual agreement after the one (1) year term of this
agreement, but all modifications must be in writing 30 days prior to the term date to be effective.
4. This agreement will remain in effect for a period of one (1) year from the date of the original
signatures below, and will automatically renew from year to year thereafter unless a thirty (30) day
written notice is received.
MEDICLAIMS, INC.
By: It's Authorized Representative
Approved and accepted this day of
CITY OF OWASSO EMS
2024.
sd
TO:
The Honorable Mayor and City Council
FROM:
Chris Garrett, City Manager
SUBJECT:
Proposed Amended Agreement with the Owasso Chamber of Commerce
DATE:
May 3, 2024
BACKGROUND:
During the March 2024 Worksession meeting, the City Council discussed renewing a contractual
agreement with the Owasso Chamber of Commerce to provide professional services to execute the
City's Economic Development Strategic Plan in exchange for a fee. At the March 19, 2024 meeting,
City Council approved an amendment to the current agreement that extended the contract term
through the end of June 2024 in order to allow City Council time to discuss additional changes to
enhance the partnership going forward.
PROPOSED AGREEMENT:
Attached is a draft of a proposed agreement for City Council to discuss. The draft agreement
contains changes offered by councilors, each of which is identified using either underlining or strike
throughs.
ATTACHMENT:
Draft Proposed Agreement with Changes
This draft document contains suggested edits submitted by Owasso
City Councilors for consideration and discussion
This AGREEMENT FOR ECONOMIC DEVELOPMENT PARTNERSHIP (hereafter
"Agreement") is made and entered into this _day of , 2024, by and
between the CITY OF OWASSO, OKLAHOMA, a municipal corporation ( "City" or "City of
Owasso'), and the OWASSO CHAMBER OF COMMERCE ( "Chamber "), a non - profit business
organization incorporated under the laws of the State of Oklahoma, with its principle office within
the limits of the City of Owasso, Oklahoma.
AGREEMENT PREAMBLE
WHEREAS, the City of Owasso and its citizens benefit from the ex of retail
business, industry, commerce, and the positive impact on the econo of the City an tizens;
and,
WHEREAS, the preservati nd expansion of existing industry, commerce and
businesses is in the best interest of is well -being of the City of Owasso, its business
community, and its citizens; and,
WHEREAS, workforce education and development; support of all local businesses; and
legislative advocacy efforts serve to enhance the business and economic development
environment of Owasso; and,
WHEREAS, the attraction of new industry; commerce and businesses is important to the
economic well -being and economic development of the City of Owasso and its citizens; and,
WHEREAS, the economic well -being of the City of Owasso is essential to increase the
revenue of the City of Owasso for the benefit of its citizens; and,
WHEREAS, the preservation and stimulation of economic development is a proper public
purpose for which public funds may be expended to promote the general health, safety and welfare
of the citizens of the City of Owasso; and,
WHEREAS, the Owasso Chamber of Commerce is a non - profit organization of Owasso
businesses, people, and concerned citizens of Owasso, working cooperatively to promote an
environment that attracts, creates, and enhances business and economic growth and development
for the City of Owasso and its citizens; and,
WHEREAS, both the City of Owasso and Chamber recognize the opportunity for a
consolidated, pro- active approach to promote economic development in the City of Owasso; and,
WHEREAS, the City is desirous of contracting with the Chamber to promote and execute
the City of Owasso's Economic Development Strategic Plan to create enhanced value and
opportunity for the City and its citizens.
NOW, THEREFORE, in consideration of the covenants and mutual promises stated in this
Agreement, and in furtherance of the above recitals, the City and Chamber agree as follows:
TERMS OF THE AGREEMENT
1. VALID CONSIDERATION. The City contracts with Chamber to perform certain
economic development services for the benefit of the City, and the Chamber accepts such
engagement, pursuant to the Terms of the Agreement. Both the City and Chamber
acknowledge and agree that mutual valid consideration is provided by each parry to the
other under this Agreement. The Economic Strategic Plan is owned, implemented, and
Owasso.
2. SCOPE OF SERVICES. T cope of services to be provided by the Chamber
under this Agreement includeJJNJ§&ot limited to, the following:
W
A. Partnering with the City to make the most efficient use of�the City and Chamber's
combined economic development resources and abilities;
B. Executing the City of Owasso's Economic Development Strategic Plan to
strengthen Owasso's value proposition, grow and recruit businesses to Owasso, and
to market Owasso to promote, stimulate, and encourage the growth and development
of the retail, commercial and industrial resources within the City of Owasso;
C. Regularly reviewing and recommending updates to the City of Owasso's Economic
Development Strategic Plan for comprehensive economic development within and
near City of Owasso fence -line;
Developing plans, when necessary, to help preserve jobs for the citizens of Owasso,
and to promote and create new jobs and new employment opportunities;
E. Promoting advocacy by providing education and information about issues, policy,
and legislation affecting the City of Owasso;
F. Expanding the economic base of Owasso by seeking diversification of employment
opportunities;
G. Encouraging and assisting existing industry to maintain or expand employment
opportunities;
H. Implementing an aggressive marketing program, as funds permit, to attract new
investment to Owasso;
I. Providing marketing materials as appropriate, commensurate with funding, to those
individuals and entities evaluating Owasso for future and further investment and
resulting economic impact;
J. Developing, programming, coordinating, and hosting o's annual Economic
Summit;
K. Administering the Redbud District website ? c ating marketing and
development efforts within the Redbud District;; IML
L. Performing such other economic development duties as are nec to the benefit
of Owasso and the market area.
3. PROPER STAFFING. The Chamber shall provide all necessary administrative
support to carry out the duties set forth in above Paragraph 2 and its sub - parts, including
but not limited to adequate staff, office space, and equipment within the context of its
funding and budget.
4. FULL-TIME ECONOMIC DEVELOPER. The Chamber shall designate a qualified
staff member to promote and execute the City of Owasso's_Economic Development
Strategic Plan, no later than September 30. 2024.
5. SEPARATE ENTITY ACKNOWLEDGEMENT. The City and Chamber acknowledge
that the Chamber is its own separate legal entity which operates independently, and is
governed by its own Board of Directors and`.corporate by -laws. The Chamber is not an
extension or advisory board of the City of Owasso, and it is expressly understood and agreed
that in the performance of its duties under this Agreement, the Chamber is acting as an
independent contractor of the City, and not as an agent of the City.
_ 6. COMPENSATION FOR SERVICES. In exchange for the economic development
services provided under this Agreement by the Chamber, the City agrees to compensate and
provide the Chamber as follows:
A. The City shall pay the Chamber an annual amount of Two Hundred Thirty
Thousand Dollars ($230,000), payable monthly in equal 1/12 installments, dependent
upon the continued employment of Chelsea Levo Feary as the President -Chief Executive
Officer of the Chamber. If, for any reason, Chelsea Levo Feary ceases to hold this position
with the Chamber prior to the expiration of the one -year term of this Agreement, this
Agreement shall immediately terminate. Notwithstanding the above, the City shall pay the
monthly amount described herein for a full two (2) month period following any such
termination. In addition, the City and Chamber may enter into a new agreement
subsequent to the hiring of a new Chamber President -Chief Executive Officer, if both
parties are desirous of continuing the contractual relationship contemplated in the
Agreement.
B. It is understood that prospects for commercial or industrial development projects
may request information of the Chamber about development guidelines or possible
incentives. The Chamber n..,..:,pnt Chepo- ,,,ruti..e Offire_ will accommodate all such
requests by directing potential developers /investors to the appropriate City of Owasso
contacts and/or will guide all such prospects to file application for any incentives through
the City's incentive application process. The Chamber may use its own cash reserve
balance to provide incentives with no direction from the Owasso City Council.
C. The City and Chamber may consider jointly ,participating together in the pursuit
and funding of economic development infrastructure grants and developments, at the
discretion of Chamber and the City. For grants in Which the allocated funding is limited
to design or engineering costs, the Chamber shall bear sole responsibility for any matching
portion required under the terms of the grant and shalt receive the full amount of the grant.
D. The Chamber shall be responsible for providing requested information or
documentation regarding any grant or incentive involving the City.
E. The City may allow the Chamber to use available City Hall space, when necessary
and available, to host meetings or gatherings in furtherance of the Chamber's economic
development efforts on behalf of Owasso and its cit� s.
F. As additional compensation, the City will:
1. lease the building currently leased by the Chamber, at the below market
rate of Six Hundred Fifty -Eight Dollars and Thirty -Three Cents ($658.33) per
month, and,
2. financially contribute (in lieuif Chamber membership dues) towards the
City and Chamber's joint participation in the Tulsa Home and Garden Show in the
amount of $1,500.00, if the Chamber chooses to participate.
7. FINANCIAL DISCLOSURE. The Chamber shall continue to be solely responsible for
the maintenance of its full books of accounts with correct entries of all expenditures in the
kgpinistration of this Agreement and its normal business operations. The Chamber's
Ws of accounts shall remain the property of the Chamber.
A. We Chamber shall continue its practice of engaging an independent accountant to
perform an annual financial audit and prepare a written report of the same, which report
shall be open to the inspection of the City upon reasonable notice.
B. In addition, included with the annual report to the City Council, the Chamber shall
provide a written summary of the audit for aspects that pertain to the use of funds provided
by the City. Such summary shall include an itemized expense report showing use of all
funds provided by the City.
4
8. STATUS UPDATES. The Chamber n_,...id-pnt Chief _P.,,...utiv, Offieef shall provide
monthly updates to the City Manager or his /her designee and quarterly presentations to
the Owasso Economic Development Authority regarding economic development
activities and the Chamber's progress in meeting the goals and objectives identified in
Paragraph 2 of this Agreement. The Chamber 12pesiddent Ghee f Exee Live O ffie ._ shall
make an annual presentation to the City Council. The Chamber n..egident Chief Pxeelltive
Of€eer may also be called upon and will make additional presentation(s) to the City
Council, only if deemed necessary by the City Manager. The Chamber will submit a
written status report, monthly, to the council that includes the following;
a eement
disclosure agreement)
or industries that have been contacted or visited.
D. Number of businesses who have specifically contacted the Chamber for possible
development in Owasso
9. ANNUAL WRITTEN REPORT. By no later than September 30, •2024, the Chamber shall
furnish an annual detailed written report ( "Annual Report") to the City which states
accurately the progress made in implementing the goals and.objectives outlined under this
Agreement. The o_,,..:a,.„, Ghiea v„e,.. tiye O ffie ._ e f «w Chamber shall present the
Annual Report to the City Council , and be
prepared to discuss the Report with the City Council, to explain the Chamber's economic
development activities under this Agreement. The Annual Report shall detail all actions
10. HOLD HARMLESS. The', Chamber assumes full and complete liability for the
actions of its officers, employees, and agents, and agrees to hold the City harmless from
any claim for damages resulting from the actions of Chamber, its officers, employees, and
agents.
11. CHAMBER BOARD of DIRECTORS. The Mayor of the City may appoint himself or
herself, or a fellow member of the City Council of the City, to serve as a voting member
of the Board of Directors of the Chamber for a term comprising the length of this
Agreement. The City Manager of the City shall continue to serve as a non - voting, ex-
officio member of the Board of Directors of the Chamber, in a representative capacity on
behalf of the City and the Owasso Economic Development Authority. The City Manager
shall not cast any vote, but shall serve in an advisory capacity and as a full participant in
Board discussions.
12. LEGAL COMPLIANCE. The Chamber agrees to take any steps necessary to amend
its by -laws, if necessary, to comply with its duties and obligations under this Agreement.
The City enters into this Agreement under authority of OKLA. STAT. tit. 11, §22 -101.
13. TERM. The term of this Agreement is for one year ("Agreement Term "). The
contract for this term shall become effective on July 1, 2024 thru June 30, 2025. At least
90 days prior to the expiration of the Agreement Term, designated representatives of the
City and Chamber shall meet and confer regarding the desirability of entering into a new
one -year agreement, and, if necessary, will review and consider any proposed or necessary
substantive changes to effectuate the official consideration and adoption of a new one-
year agreement in a timely fashion.
14. AMENDMENTS. The Agreement may be amended from time to time by the mutual
agreement of the City and Chamber, in writing. Any amendment shall become effective
when approved and executed by the governing bodies of the City and Chamber.
15. OFFICIAL NOTICE. Written notices required or authorized by this Agreement shall
be deemed properly given or served on the City if mailed via certified mail, return receipt
requested, to the City at the following address, City of Owasso, ATTN: City Manager,
200 South Main Street, Owasso, OK 74055, and to the Chamber at the following address,
Owasso Chamber of Commerce, ATTN': Chamber President, 315 South Cedar Street,
Owasso, OK 74055.
16. NON- DISCRIMINATION. The City and Chamber covenant and agree that (1) no
person on the ground of race, color, sex, religion, national.origin, age (40 +), or disability
shall be excluded from participation in, denied the benefit of, or otherwise be subjected to
discrimination under the terms of this Agreement; and (2) that in carrying out the terms
and conditions of this Agreement, no person shall be subjected to discrimination on the
basis of their inclusion in one of the aforementioned classes protected under federal law.
17. LEGAL COMPLIANCE. The Chamber agrees to conduct its business under this
Agreement in compliance with federal, state, or local laws, ordinances, or regulations
applicable to the conduct of its operations under the terms of this Agreement.
18. CONTRACT INTERPRETATION. The City and Chamber acknowledge that they have
mutually participated in drafting this Agreement; have reviewed the terms of this
Agreement with their respective legal counsel; and, accordingly, agree that the rule of
contract interpretation (that contracts shall be construed against the drafter) does not and
shall not apply in the event of any dispute requiring the interpretation and enforcement of
this Agreement:'
19. SURVIVAL CLAUSE. In the event any provision or portion of a provision of this
Agreement is found by a court of competent jurisdiction to be void, voidable, or for any
reason unenforceable, the City and Chamber agree that the remaining portions shall remain
in full force and effect.
20. MULTIPLE SIGNATURE PAGES. This Agreement may be executed in duplicate
counterparts, each of which shall be deemed an original.
21. CHOICE OF LAW AND VENUE. This Agreement is governed by the laws of the State
of Oklahoma. The City and Chamber agree that jurisdiction and venue for any dispute
between the parties or arising under this Agreement shall be exclusively in the state or
federal courts serving Tulsa County, Oklahoma. AL
22. NON - ASSIGNABILITY, This Agreement is
IT IS THEREFORE AGREED TO AND ENTERED THIS day
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Chamber President, Chelsea Feary
sd
RuLtnW n5umvcsr.xeu rrrmwq
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: General Liability /Property Self- Insurance Fund Budget Amendment
DATE: May 3, 2024
BACKGROUND:
The General Liability /Property Self- Insurance Fund accounts for the fees paid to self- insure for
general liability, vehicle collision risk, and property insurance. Funds are used to administer and
pay claims within the self- insurance program, as well as expenses associated with property
insurance and insurance for vehicles over $175,000.
The budget is determined each year based on prior year averages. Fiscal year 2023 -2024 is
trending to exceed those averages. To preemptively address this potential discrepancy, staff is
requesting a budget amendment increasing expenditures in the amount of $35,000. Funding is
available in the General Liability /Property Self- Insurance Fund balance.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Liability /Property Self -
Insurance Fund, increasing appropriation for expenditures by $35,000.
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, PE, Assistant City Engineer
SUBJECT: Recommendation for Contract Award —2024 Owasso Drainage Projects
DATE: May 3, 2024
BACKGROUND:
Residents in Nichols Height Subdivision on Ash Street informed City staff of some ongoing
drainage issues in the rear yards. After rains, several yards had large standing pending left over
causing numerous problems. Some ponds encompassed 4 lots at a time. After examination,
City staff determined that the size of the existing easement for drainage and utilities was
inadequate in size to compensate for the number of existing utilities and any drainage
improvements. Additional drainage easement was required and acquired. Upon the
completion of easement acquisition, City Engineering staff finalized construction drawings to
install rear -yard storm sewer pipe and inlets to drain the standing water from the yards and into
the storm sewer system of Ash Street.
Residents in the Falls at Garrett Creek abutting North 129th East Avenue informed City staff that
the roadside drainage ditch along North 129th East Avenue was draining poorly, backing up and
then draining outside of the right -of -way and drainage easements and into the private lots and
between the houses over to North 130th East Avenue. City staff finalized construction drawings to
provide storm sewer and storm inlets to capture the drainage and keep it within the street right -
of -ways.
The two projects were combined together to be bid as one contract in an effort to make the
projects more desirable for bidders with a larger scope of work in the contract.
SOLICITATION OF BIDS:
In March 2024, City Engineering staff completed final bid documents and published
advertisements in accordance with state statutes. A mandatory pre -bid meeting was held on
April 16th, and bids were opened on April 23rd, with a total of four contractors submitting bids.
City Engineering staff completed a Bid Tabulation, showing the bid amounts and engineering
estimate:
Engineering Estimate $347,892.50
Stronghand LLC $343;421.15
R &L Construction LLC $439,225.00
Triangle Construction & Utility $537,250.00
Timberwolf Excavating $650,380.00
Stronghand LLC, provided the lowest bid in the amount of $343,421.15, which is below the
engineering estimate. Included in the project is a project allowance of $30,000.00 should the
final project cost require additional scope of work unforeseen at the time of bidding.
FUNDING:
Funding is available in the Stormwater Fund.
2024 Drainage Projects
Page 2
RECOMMENDATION:
Staff recommends awarding the construction contract to Stronghand LLC, of Tulsa, Oklahoma,
in the amount of $343,421.15, and authorization to execute all necessary documents.
ATTACHMENTS:
Site Maps
Agreement Section of Contract Documents
2024 Drainage Project - 8th & Ash Stormwater Improvements
r' = 200 ft
Proposed Improvements 04/29/2024
S�
n.Y� tuwM
This map may to resents a visual display of related gecgrapn.o information Cata prc. Jed here on is not yuarancee -`;-• -r, - -.- _ -- -= e. -= r° -r' _fete accuracy, please contact the
responsible staff for most up-to -date information.
2024 Falls At Garrett Creek Drainage Improvements
1" = Sao ft
2024 Falls At Garrett Creek
04/29/2024
Sd
T�
Drainage Improvements
v
GNGMibGlY GH/Nii-1 CIi+r11Ly
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of ac-.ual `eld ccnditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
1" = Sao ft
2024 Falls At Garrett Creek
04/29/2024
Sd
Drainage Improvements
v
GNGMibGlY GH/Nii-1 CIi+r11Ly
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of ac-.ual `eld ccnditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 7" day of May , 2024 ,
by and between City of Owasso (hereinafter called OWNER)
and Stronghand LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE I. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
2024 OWASSO DRAINAGE PROJECTS
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
Project 1— 811' & Ash Stormwater Drainage Improvements
Installing small diameter storm drainage pipe, inlets and grading to improve nuisance drainage in
rear yards.
Project 2 - 2024 Falls at Garrett Creek Drainage Improvements
Roadside drainage improvements at entrance of neighborhood along N 12911 E Ave.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Ninety (90) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within One Hundred and Twenty (120) calendar days from the date of
Notice to Proceed, which will be on or before ,
0324 00300 - Page ] of 15
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Hundred ($200.00) for each consecutive calendar day that expires after the time specified in
paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Hundred ($200.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is Three hundred forty three thousand
four hundred twenty one dollars and fifteen cents ($343,4 1 15)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
AGREEMENT
0324 00300 - Page 2 of 15
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents,
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
AGREEMENT
0324 00300 - Page 3 of 15
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non-Discrimination (Section 00240).
0324 00300 - Page 4 of 15
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 8 for Project 1, and Sheets 1 to 9 for
Project 2, inclusive, and Standard Drawings.
7.21 Addendum Numbers _ to _, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
0324 00300 - Page 5 of 15
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on ,
OWNER: CONTRACTOR:
0
, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City
Approved as to form:
Julie Lombardi, City Attorney
Address for giving notices:
200 South Main St.
Owasso OK 74055
(SEAL)
Name
Title
0324 00300 - Page 6 4-I S
sd
TO: The Honorable Mayor and Council
FROM: Daniel Dearing, P.E, CFM, Assistant City Engineer
SUBJECT: Revised Cost Proposal for Railroad Agreement for East 1 16th Street North Widening
Project from North Mingo Road to North Garnett Road
DATE: May 3, 2024
BACKGROUND:
In November 2019, City Council approved a Railroad Agreement with South Kansas and
Oklahoma Railroad, LLC (SKO) for improvements needed at the railroad crossing on East 116th
Street North in the amount of $445,992.00. Per the agreement, the City is to reimburse SKO for
their contractor to perform the following improvements:
• new rails and concrete panels extended to the ultimate width
o Work completed in 2020 and reimbursed $107,481.00
• new warning signals and safety gates that will close when a train uses the crossing
• Work to occur during City's construction
• Original 2019 proposal $338,511.00
The cost proposal from late 2019 for the signals and safety gates was good for a 180 -day period
and has expired. At the time of expiration, it was established that the railroad would provide a
new cost proposal when construction would be underway and the work could be
accomplished. The agreement states that the City must agree to a cost change if the price is to
exceed the original proposal. Due to increased material costs, the railroad has submitted to the
City a new proposal for the new warning signals and safety gates in the amount of $447,872.00,
an increase of $109,361.00.
FUNDING:
Funding for this agreement is available in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends acceptance of the price increase proposal for the new warning signals and
safety gates as a part of the Agreement between South Kansas and Oklahoma Railroad, LLC
and City of Owasso for the railroad crossing improvements at East 116th Street North, in the
amount of $447,872,00, an increase of $109,361.00.
ATTACHMENTS:
Location Map
Proposal
116th Street North & SKO Railroad Crossing (Approx 1650' East of Mingo Road)
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SKO Rail Crossing
04/30/2024
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This map may r =_Frzsents a visual display o; related geographic in.`ormation. Data provided here on is not guarantee o` actual belt ccnditions. To be sure of complete accurac , please contac,the
responsible staiior most up - :c -date in-, omclicn.
one company many solutions
Proposal
Railroad Signal Division
1300 N. WalnutStreet Pittsburg; KS 66762
Ph: ( 620) 231 -6420 ea xdl- electrlc.cam
PROPOSAL SUBMITTED TO:
PHONE: DATE:
South Kansas & Oklahoma Railroad SKOL
620 336 -2291 February 8, 2024
STREET:
JOB NAME:
123 N. Depot Street
E. 116'" Street, Owasso, OK 008 561 R
CITY, STATE and ZIP CODE:
JOB NUMBER:
Cher vale KS 67335
RRP -45384
RRP- 453R4. E. 116th Street, Owasso OK (008 561 R)
A new railroad /highway grade crossing warning signal system will be designed and installed specifically for the location listed above.
The proposed system we intend to provide will be based on a recently received design (Job No. 16037270, Dated Dec. 2022) that was
prepared by Garver for this location. The system will include a new pre -wired grade crossing control shelter with prediction type
circuitry and four flashing light/gate signal assemblies. Two flashing lighttgate signal assemblies will be used for median gates, and
two flashing light/gate signal assemblies will be used as standard roadway signal gates. The gates to be installed in the median will
require the medians to be constructed with a minimum overall dimension of 10', curb face to curb face, to provide proper M.U.T.C.D.
clearances.
Underground signal cable, rail bonds (as required), foundations and grounding components will be included as well. New conduits Will
be required and fumished under the road and track. A new AC meter service will be provided for this location. Guardrails for the
signal assemblies have not been included in this proposal. After the installation of the proposed signal system is complete, dress
stone and grass seed will be placed, as needed, to properly finish the installation.
Commercial AC power (220%) must be readily available within 75' of the control shelter location. Any additional cost(s) associated
With labor or material(s) to get 220 -volt commercial power to the proposed AC meter service location is not included in this proposal
and will be the responsibility of others at their expense.
Any overhead or underground utilities that may interfere With the installation or proper operation of the proposed signal system must
be relocated at the expense of others. C.D.L. Electric, Company Incorporated will not be responsible for any cost(s) associated With
labor or material(s) required to relocate utilities at this location.
If concrete, asphalt or any other type of roadway/Walkway material must be removed for the proper installation and operation of the
proposed signal system, then additional charges may apply. C.D.L. Electric, Incorporated will not be responsible for any cost(s)
associated With labor or material(s) to replace concrete, asphalt or any other type of roadway/Walkway material removed during the
installation process of the proposed signal material.
The price breakdown is as follows
Material (refer to the accompanying material list) with Freight): $339,764.00
Labor w/ Expenses: $71,632.00
Equipment: $36,476.00
Total Sell Price sa42a72 nn
We propose hereby to furnish material and labor— complete in accordance with above specifications, for the sum of
Four Hundred Forty -Seven Thousand, Eight Hundred Seventy -Two Dollars and 00/100 ($447,872.00) — including sales tax
Continued on next page
RRP- 453R4. E. 116th Street, Owasso. OK (008 561 R) - Continued
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or
deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the
estimate. Al agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.
Our workers are fully covered by Workman's Compensation Insurance.
Acceptance of Proposal — the above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
Date of Acceptance:
Signature:
Signature:
Please Note the following:
1. Proposed Price is valid for One Hundred Eighty (180) days from the date of this Proposal
2. This proposal may be withdrawn by us if not accepted within One Hundred Eighty (180) days
3. Terms: Material payment due upon receipt of Material; Labor; and Equipment payment due upon completion of project
4. We reserve the right to invoice Preliminary Engineering services, one lot not to exceed $5,000.00, once project is authorized
5. All invoicing will be based on Lump Sum summaries for material, labor, and equipment usage
6. Installation crews will be paid their normal wages and receive benefits and compensation as outlined in their employee
handbook
7. Installation Crews will be allowed to work unrestricted hours, 7 days per week
8. Certification of domestically produced steel will only apply to galvanized steel foundations used for signal assemblies
9. Price is based on up to three separate crew mobilizations, if additional crew mobilizations are required due to road
construction, or other factors caused by others, then additional charges may apply
10. Traffic signal interface circuitry is not included in this proposed price
11. If necessary, existing signals may be re- positioned for temporary signal arrangements.
12. We require at least two weeks notification for scheduling work once material has been received
13. If traffic control for the public roadway, other than typical "Crew Working" type signage is mandated by a third party, then
other charges may apply
14. Relocation of any overhead or underground utilities that may conflict with the items we've identified as necessary for this
railroad /roadway warning system is to be performed by others as their expense prior to the arrival of our materials and crew
15. We reserve the right to substitute the identified material on the accompanying list with equal or better items when justified
Authorized Signature:
Mark E. Smallwood
Senior Project Manager
mark.smallwood @cdl- electdc.com
(502) 608 -9855
Continued on next page
RRP -45384 E. 116'^ Street, Owasso, OK (008 561 R) — Continued
CONTROL SHELTER, ALUM., W/ FNDS, FAN, AC ITEMS & ACCESSORIES
1
EA
WIRE KIT PACKAGE INCLUDING:
PREDICTOR, GCP- 3000 +, SGL. TRACK REDUNDANT
1
EA
SSCCIII, SOLID -STATE SIGNAL CONTROLLER, 40 AMP
1
EA
ARGUS, MONITOR
1
EA
DTMF CONTROLLER, MOW USAGE
1
EA
WRENCH, AAR TERMINAL TYPE
1
EA
GROUND STUD KIT
4
EA
ARRESTER
1
LT
EQUALIZER
1
LT
TRANSFORMER, POWER OFF LIGHTING
1
EA
RELAY, MCKR (NON- VITAL) MAINTAINER CALL/P.O. LIGHTS, w/ BASE
2
EA
POWER -OFF LIGHTS
2
EA
STICKER, LOCATION /CONTACT INFORMATION
1
EA
SHUNT, NBS, NARROW BAND
2
EA
CHARGER, BATTERY 12/20, 20AMP
1
EA
CHARGER, BATTERY 12/40, 40 AMP
1
EA
BATTERY, JAB, 250 A.H.
6
CL
BATTERY, JAB, 400 A.H.
7
CL
SHOP WRING HDW., WIRE, TERM. EYES, TAGS, ETC.
1
LT
SERVICES, SHOP WIRING & TESTING SERVICES
1
LT
GATE ASSEMBLY, JCT. BOX, MAST, MECH., SIGN, CWTS. & 12" 2W LEDS
4
EA
BELL, ELECTRONIC 12V TYPE FOR 4 " 15" MTG.
2
EA
GATE ARM, HI STRIPING, RED/WHITE ALTERNATING, (ADJ)
4
EA
LIGHT KIT FOR GATE ARM 4" LED TYPE, W/ TIP DIODE
4
EA
FOUNDATION, GALVANIZED STEEL 48" DEEP W/ 36" SO. PLATE
4
EA
GATEKEEPER, SWING -A -WAY GATE ARM DEVICE
4
EA
WIRE, #10 AWG T.C. BLUE FOR WIRING SIGNALS
1
LT
CABLE, U.G. SIGNAL 7 COND. NO. 14 AWG SOLID
1
LT
CABLE, U.G. SIGNAL 7 COND. NO. 6 AWG SOLID
1
LT
TRACK WIRE NO. 6 TW PR. DUPLEX
1
LT
BOND STRAND, S8 (3/16 ") TINNED SIGNAL STRAND W/ 4164" BLACK INS.
1
LT
GROUND ROD, COPPER, 5/8" DIAMETER, & LENGTH - POINTED
4
EA
TRACK CONNECTOR "BOOTLEG', WELD -WEB, 3116" DIA., W/ 1" TAB, 4"
1
LT
LOCK, RAILROAD STD.
g
EA
CONDUIT, SIGNAL CABLE
1
LT
MISC. MATERIAL FOR FIELD INSTALLATION
1
LT
ENGINEERING SERVICES / CIRCUIT PLANS /AS -IN- SERVICE PLANS
1
LT
MATERIAL ITEMS MAY BE SUBSTITUTED WITH EQUIVALENT TYPE COMPONENTS AS REQUIRED
TO: The Honorable Mayor and Council
FROM: Daniel Dearing, P.E, CFM, Assistant City Engineer
SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company
East 961h Street North and North 1451h East Avenue Intersection Improvements
DATE: May 3, 2024
BACKGROUND:
• Oklahoma Natural Gas (ONG) lines are located in both utility easements and public
right -of -way (ROW) on all four comers of the intersection.
• The City is responsible for the cost of relocating utilities in private easements.
• Relocation of utilities in the public ROW /easements and any betterments are the
responsibility of the utility company.
• ONG currently owns and operates 2,920 linear feet (LF) of various medium - pressure
distribution pipelines within the limits of the project.
• 1,201 LF of the 2,920 LF are located within public ROW /easements.
• 1,719 LF of the 2,920 LF are located in private easements.
• ONG proposes an initial total cost to relocate the gas lines at $1,307,130.00, of which
$537,624.00 is to be the responsibility of the City of Owasso, and $769,505.00 is to be the
responsibility of ONG.
• ONG proposes to increase the line sizes /update line materials at an additional cost of
$356,759.00, all of which is the responsibility of ONG.
AGREEMENT FOR GAS FACILITIES RELOCATION:
The Agreement (see Attachment) contains language outlining the basis for the relocation costs
and how ONG will be reimbursed by the City. A summary of the agreement's key points follows:
Relocation costs will be based on actual costs of relocating the gas lines and the
rock experienced.
ONG will award and pay for the work based on competitive bids or continuing
contract(s), whichever is deemed most practical and economical by ONG.
If relocation services come in at a higher amount than the estimate, ONG will send
the City a written notice, and the City will have the right to terminate the agreement
within ten (10) days of receipt of notice.
The City will reimburse ONG within thirty (30) days of completion of work, which is
estimated to be in the FY 2024 -2025 fiscal year.
ONG easements shall be considered to retain precedence so that any City project in
the future requiring additional relocations of the some facilities shall be paid by the
City.
FUNDING:
Funding is available in the Capital Improvement Fund.
ONG 96/145 Intersection
Page 2
RECOMMENDATION:
Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma
Natural Gas Company and City of Owasso for East 96th Street North and North 145th East Avenue,
authorization to execute the Agreement, and authorization to terminate the agreement (as
allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become
more than $537,624.00 prior to commencement of construction and if it is determined by the
City Manager that the revised estimate no longer fits within the City budget.
ATTACHMENTS:
Agreement
Location Map
AGREEMENT
GAS FACILITIES RELOCATION
ROADWAY IMPROVEMENT PROJECT
96TH ST N., 145"' E AVE (INERSECTION)
CITY OF OWASSO
TULSA COUNTY
Oklahoma Natural Gas Company, a Division of ONE Gas, Inc., hereinafter called "Company," owns various medium -
pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso,
Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation.
City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these
facilities to accommodate the proposed construction ofthe referenced project as shown on plans therefore, the latest of
which were received electronically by Company on November 27, 2023. City agrees to reimburse Company in the
extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of
City.
Company proposes to perform the necessary relocation of its facilities in substantial accordance with the five plan
sheets and the twelve -page cost estimate, all dated November 27, 2023, of which one copy each are attached. Company
will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share
of the estimated cost of the necessary relocation will be $537,624 all of which is to be reimbursed to Company by City.
City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs,
said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto.
Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and
equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for
warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense
statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be
based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and
economical.
It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance
with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement
for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to
commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the
estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right
to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate,
City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not
terminate the agreement within the ten (10) days, it shall remain in full force and effect.
The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement
shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at
the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to,
obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released
same by written instrument.
Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities
presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such
facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any
Page 1 of 2
Document ID: d4bf6a6e79b6bc8d6U3e51e76f 6ce90ak235a76b7f5e6dl9ee790dab4645d7
future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall
be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency
requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of
Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso.
Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance
thereof by the Company before there is any binding contract between the parties.
City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay
the relocation costs to the extent herein above provided.
If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall
automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by
Company.
Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space
provided below and returning one executed copy to us.
ATTEST:
RJ-YU-ft ' hMM,
Se'c "reiary "'
Dated: 12/08/2023 PST
APPROVED as to form and legality this day of
Julie Lombardi, City Attorney
CITY OF OWASSO, OKLAHOMA
Mayor
ATTEST:
Juliann M. Stevens, City Clerk
This day of 12024
Dwument ID: d4bf6a6 79b66 8d8223e51e76f6ce90afd235a76b7f5eW9ee790dab464507
OKLAHOMA NATURAL GAS COMPANY,
A DIVISION OF ONE Gas, Inc.
By: ChrtiS Carr
ris arr
Page 2 of 2
Vice President Operations
2024
E 96 St N and N 145 E Ave Intersection Improvements
1" = 335 ft
Sub Title
05/31/2023
5Q
PEAL
PEJL M.�b • C. ti. W PS
This :nap may represents a visual displa of r=elated geographic information. Data provided here cn is no: g a a ranee of actual field conditicns. To be sure of complete accuracy, please contact the
responsible staff form ost up -to -date information.
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E, CFM, City Engineer
SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company
East 106th Street North and North 129th East Avenue Intersection Improvements
DATE: May 3, 2024
BACKGROUND:
• Oklahoma Natural Gas (ONG) lines are located in both utility easements and public
right -of -way (ROW) on all four corners of the intersection.
• The City is responsible for the cost of relocating utilities in private easements. Relocation
of utilities in the public ROW /easements and any betterments are the responsibility of the
utility company.
• ONG currently owns and operates 2,549 linear feet (LF) of various medium - pressure
distribution pipelines within the limits of the project.
• 1,104 LF of the 2,549 LF are located within public right -of -way.
• 1,445 LF of the 2,549 LF are located in private easements.
• ONG proposes an initial total cost to relocate the gas lines at $1,275,348.00, of which
$723,017.00 is to be the responsibility of the City of Owasso, and $552,331.00 is to be the
responsibility of ONG.
• ONG proposes to increase the line sizes /update line materials at an additional cost of
$201,383.00, all of which is the responsibility of ONG.
• These costs are based on the anticipated amount of rock on the project compared with
previous projects in the area.
AGREEMENT FOR GAS FACILITIES RELOCATION:
The Agreement (see Attachment) contains language outlining the basis for the relocation costs
and how ONG will be reimbursed by the City. A summary of the agreement's key points follows:
Relocation costs will be based on actual costs of relocating the gas lines and the
rock experienced;
ONG will award and pay for the work based on competitive bids or continuing
contract(s), whichever is deemed most practical and economical by ONG.
• If relocation services come in at a higher amount than the estimate, ONG will send
the City a written notice, and the City will have the right to terminate the agreement
within ten (10) days of receipt of notice.
The City will reimburse ONG within thirty (30) days of completion of work, which is
estimated to be in the FY 2024 -2025 fiscal year.
• ONG easements shall be considered to retain precedence, so that any City project
in the future requiring additional relocations of the same facilities shall be paid by the
City.
FUNDING:
Funding is available in the Capital Improvement Fund.
ONG 106/129
Page 2
RECOMMENDATION:
Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma
Natural Gas Company and City of Owasso for East 1061h Street North and North 1291h East
Avenue, authorization to execute the Agreement, and authorization to terminate the
agreement(as allowed by paragraph 6 of the agreement) if revised estimates submitted by
ONG become more than $723,017.00 prior to commencement of construction and if it is
determined by the City Manager that the revised estimate no longer fits within the City budget.
ATTACHMENTS:
Agreement
Location Map
AGREEMENT
GAS FACILITIES RELOCATION
ROADWAY IMPROVEMENT PROJECT
106TH ST N., 129"' E AVE (INERSECTION)
CITY OF OWASSO
TULSA COUNTY
OklahomaNatural Gas Company, a Division of ONE Gas, Inc., hereinafter called "Company," owns various medium -
pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso,
Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation.
City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these
facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of
which were received electronically by Company on March 07, 2024. City agrees to reimburse Company in the extent
and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City.
Company proposes to perform the necessary relocation of its facilities in substantial accordance with the attached plan
sheets and cost estimate(s). Company will bear the cost of relocating the portions of the facilities which do not occupy
private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $723,017.00
all of which is to be reimbursed to Company by City.
City by accepting the proposal agrees that City shall reimburse Company for its share ofthe total actual relocation costs,
said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto.
Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and
equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for
warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense
statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be
based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and
economical.
It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance
with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement
for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to
commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the
estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right
to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate,
City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not
terminate the agreement within the ten (10) days, it shall remain in full force and effect.
The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement
shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at
the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to,
obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released
same by written instrument.
Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities
presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such
facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any
future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall
Page I of 2
Document ID: b253f3ab27ebb587b8836c62553f2 68elb8f52775444bN 5126e045ab37c
be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency
requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of
Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso.
Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance
thereof by the Company before there is any binding contract between the parties.
City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay
the relocation costs to the extent herein above provided.
If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall
automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by
Company.
Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space
provided below and returning one executed copy to us.
ATTEST:
g�agb SMGGEWBDEM...
Dated: 04/04/2024 PDT
OKLAHOMA NATURAL GAS COMPANY,
A DIVISION OF ONE Gas, Inc.
By:.Dayiii W IffiXM 04/04/2024 PDT
Signer ID: OG`TWilliams
Vice President Operations
APPROVED as to form and legality this _ day of
Julie Lombardi, City Attorney
CITY OF OWASSO, OKLAHOMA
Mayor
ATTEST:
Juliann M. Stevens, City Clerk
This day of
Document ID: b253f3ab27 eW587bM36c62553f 25d68elb8f52 775444bfbc5126eO45ab37c
2024.
Page 2 of 2
2024.
OKLAHOMA NATURAL GAS COMPANY
ESTIMATED GAS FACILITIES RELOCATION COST
E. 106TH STREET N. & 129TH EAST AVE INTERSECTION
CITY OF OWASSO
4/3/2024
Pipe Footage in Private Easement =
1,445 ft
Pipe Footage in Public Easement =
1,104 ft
Total Project Footage =
2,549 It
Estimated Project Cost _
$1,275,348
(Like Kind and Size)
2,549
Estimated Project Cost _
-
$1,476,731
(Actual Installation)
43.31%
Betterment -
-
$201,383
(Actual - Like Kind and Size)
+ $723,017 =
Breakdown of Estimated Project Cost
Like Kind and Size
ONG Share
+ Entity Share =
Total
1,104
1,445
2,549
2,549
+ =
2,549
2,549
43.31%
+ 56.69% =
100.00%
$552,331
+ $723,017 =
$1,275,348
Sub -Total Estimated Cost = Entity Share + Betterment
Total Estimated ONG Cost = $552,331 + $201,383 = $753,714
Total Estimated Entity Cost = $723,017 + $0 = $723,017
Total Estimated Cost of Actual Replacement = $1,476,731
Composite Percentage of Project
ONG SHARE _ $552,331 _ u
$1,476,731 37.40 /o
ONG = $201,383 13.64%
BETTERMENT $1,476,731
ENTITY SHARE _ $723,017 = 48.96%
$1,476,731
E. 106th Str. N. /N. 129th E. Ave Intersection Expansion
r-- -- -_ -. - ... :` .. ��'''R Q ,,;7pr tn�r �ii`0` -
—7 ` ,rrR�t /i REJOICE (3HRIST�IANf- i
t � � '�t r'.QMi'�t1S
w �
Rejoice Schools
VIC
a
1E5107TH S1T Nf
'ONG Lines IN s,
I r z Public ROW to j!¢q Rejoice Church
., . IT i 91' ' be Relocatedt .,
t �
}. �. a�: i I —' r�i ±•- j.� �t r -� i' 'r RR�w. m ( f :t .1 � 3 .i r
C 06th StY
N. I , 4 ; E 106TH ST'N•fF T�
(a
La, • w� C x - .. .t =11ou�1iHt$IT�NI.
r-
t ONG Lines in Private LENINWU
e t # Easements to be — 1 $� {'
Relocated
k I Intersection 4 r tl
4.,- ' Y r iii i
P brit r ; #r Improvements
t �� - -� iii f --.� :� r r '(� 'fi yE105TH5TN.J \. ! 'A+w •.__ {f =^ �i..'•' ''"
- C . -? 1 Church o'! Ef -i' f,* I,-s `f ��� 1't
t Christ r r . e
1" = soo ft
Location Map
R611 hnlll. R61P11 ClMilll,.
This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
So
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Senior Director
SUBJECT: Right -of -Way Acquisition - East 106th Street North and North 129th East Avenue
Intersection Improvement Project
DATE: May 3, 2024
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for the East 106 +h
Street North and North 129 +h East Avenue intersection improvements.
As part of those acquisitions, negotiations for the purchase of land from GCP Properties, LLC for
28,333 square feet of right -of -way have been successfully completed and staff is seeking City
Council authorization to purchase the land.
DESCRIPTION /PURCHASE PRICE:
GCP Prooerties. LLC (Parcel 11.0. 11.A) - The settlement offer for the right -of -way is
approximately $8.50 per square foot, for a purchase price of $240,830.50. Compensation for
easement and other damages, in the amount of $13,212.00, is in addition to the right -of -way
cost, for a total offer of $254,042.50.
FUNDING:
Funding for this purchase is included in the project budget from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends authorization for payment in the amount of $254,042.50 to GCP Properties,
LLC, for the acquisition of right -of -way and compensation for easement and damages, located
at 12906 East 106th Street North.
ATTACHMENT:
Location Map
Land Acquisition - E 106 St N and N 129 E Ave
1" = 135 ft
12906 E 106 St N
04/30/2024
5p
oral m.ia. n�r.,t ev.� n.
This map may represents a visoaI display of related geographic information. Data provided here cn is no: oua ramee of actual field condhicns. To be sure of complete accuracy, please contact the
responsible staff for most up -to -date information.
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 04130
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
75, 926.76
32,104.40
28,904.54
104,870.60
90,830.75
59,919.97
6,349.77
108,603.38
507,510.17
7,409.30
4,567.20
11,976.50
87.80
87.80
519,574.47
CITY OF OwASSO
GENERALFUND
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING 04120124
Department PaVroll Expenses Total Expenses
105 Municipal Court
6,621.01
10,454.88
110 Managerial
27,125.73
36,813.24
120 Finance
21,152.89
32,596.00
130 Human Resources
12,950.30
19,731.84
160 Community Development
22,215.27
33,421.19
170 Engineering
22,895.34
35,094.40
175 Information Systems
23,775.55
34,810.38
181 Building Maintenance
13,650.61
20,259.28
190 Cemetery
1,416.80
3,050.03
201 Police Overtime -Grant
-
-
215 Central Dispatch
3,771.02
6,034.79
221 Animal Control
4,851.48
7,204.72
280 Emergency Preparedness
2,772.70
3,859.92
370 Stormwater /ROW Maint,
7,908.35
12,841.43
515 Park Maintenance
12,309.53
18,914.03
520 Culture /Recreation
8,754.03
13,174.63
550 Community- Senior Center
8,359.30
10,530.00
580 Historical Museum
934.40
1,043.25
720 Strong Neighborhood
450.60
555.13
General Fund Total
201,914.91
300,389.14
185 Vehicle Maintenance Fund Total 13,231.21 21 928.22
255 Ambulance Fund Total 699.31 780.78
215 E911 Communication 31,274.09 47,580.15
250 Fire Fund 37 Total 246,650.26 372,718.43
201 Police Fund 38 Total 246,775.04 364,601.74
300 Streets Fund 39 Total 24,771.99 43,778.57
370 Stormwater Fund 27 Total 6,974.63 11,652.76
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,823.56 6,845.79
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04120/24
Department Payroll Expenses Total Expenses
400
OPWA Administration
19,052.48
28,225.91
405
Utility Billing
9,113.96
15,140.35
420
Water
17,326.84
27,663.28
450
Wastewater
15,556.15
25,946.78
455
Wastewater Collection
16,859.58
28,939.70
480
Refuse
16,354.29
28,382.60
485
Recycle Center
3,005.60
5,461.78
FUND TOTAL
97,268.90
159,760.40
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 04/20/24
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
7,025.54
11,205.64
605 Cart Operations
3,507.50
3,916.10
610 Golf Course Operations
14,768.89
21,597.56
670 Food & Beverage
4,512.96
6,520.30
690 General & Administration
4,413.21
6,287.52
FUND TOTAL
34,228.10
49,527.12