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Home My WebLink About2024.05.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 21, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling. AGENDA RECEIVED 1. Call to Order MAY 17 2024 Chair Alvin Fruga City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 7, 2024, and May 14, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date May 4, 2024 • Monthly Budget Status Report - April 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, of 5:00 pm on Friday, May 17, 2024. Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodiation do to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowosso.com OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY JOINT MINUTES OF REGULAR MEETING TUESDAY, MAY 7, 2024 The Owasso City Council met in regular session on Tuesday, May 7, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 9:30 am on Friday, May 3, 2024. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Pastor Ammie Sullivent of Pathway Church Owasso. 3. Flag Salute - Councilor Dunn led the flag salute. 4. Presentation of the Character Trait of Availability Jeremy Ford, Westerman Financial Services presented the item. 5. Presentation of the Employee of the Quarter Chris Garrett presented the Employee of the Quarter to Sean Moore, Dispatch Shift Lead. 6. Oath of Office for Councilors -Elect Kelly Lewis, Ward 1 and Alvin Fruga, Ward 2 Julie Lombardi administered the Oath of Office for Ward 1, City Councilor /Trustee Kelly Lewis and Ward 2, City Councilor /Trustee Alvin Fruga. 7. Roil Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 8. Consideration and appropriate action relating to the Election of Mayor /OPWA Chair /OPGA Chair Mayor /Chair Kelly Lewis called for a nomination for the positions of Mayor /Chair. Mr. Bonebrake moved, seconded by Mr. Loving, to elect Alvin Fruga to serve as Mayor /OPWA Chair /OPGA Chair. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5-0 Consideration and appropriate action relating to the Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor /Chair Alvin Fruga called for a nomination for the positions of Vice Mayor/ Vice Chair. Ms. Lewis moved, seconded by Mr. Bonebrake, to elect Lyndell Dunn to serve as Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -April 16, 2024, Regular Meeting B. Approve OPWA minutes - April 16, 2024, Regular Meeting C. Approve OPGA minutes - April 16, 2024, Regular Meeting D. Approve claims - City Council, OPWA, OPGA E. Approve normal retirement benefits for Larry White (City Council) F. Approve and authorize execution of the Medical Billing Service Agreement with Mediclaims, Inc, or Tonkawa, Oklahoma, for processing ambulance service billing Owasso City Council May 7, 2024 Page 2 Mr. Loving moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, With City Council claims totaling $625,417.03, OPWA claims totaling $946,844.47, and OPGA claims totaling $94,131.80. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 11. Consideration and appropriate action relating to items removed from the Consent Agenda - None 12. Discussion relating to the Agreement for Economic Development Services between the Owasso Chamber of Commerce and the City of Owasso (City Council) Vice Mayor Dunn recused from the discussion and left the City Council Chambers. Chris Garrett presented the item and discussion was held. Vice Mayor Dunn returned to the City Council Chambers 13. Consideration and appropriate action relating to a budget amendment in the General Liability /Property Self- Insurance Fund (City Council) Michele Dempster presented the item, recommending approval of a budget amendment in the General Liability /Property Self- Insurance Fund, increasing appropriation for expenditures by $35,000.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 14. Consideration and appropriate action relating to bids received for the 2024 Owasso Drainage Project (City Council) Daniel Dearing presented the item, recommending to award the construction contract to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $343,421.15, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 15. Consideration and appropriate action relating to an amended cost proposal for railroad improvements within the East 116th Street North Widening Project from North Mingo Road to North Garnett Road (City Council) Daniel Dearing presented the item, recommending acceptance of the price increase proposal for the new warning signals and safety gates as a part of the Agreement between South Kansas and Oklahoma Railroad, LLC and City of Owasso for the railroad crossing improvements at East 1 16th Street North, in the amount of $447,872.00, an increase of $109,361.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to accept the price increase, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 16. Consideration and appropriate action relating to a utility relocation agreement for the East 961h Street North and North 145th East Avenue Intersection Improvement Project (City Council) Daniel Dearing presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $537,624.00 prior to commencement of construction. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 Owasso City Council May 7, 2024 Page 3 17. Consideration and appropriate action relating to a utility relocation agreement for the East 106th Street North and North 1291h East Avenue Intersection Improvement Project (City Council) Dwayne Henderson presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $723,017.00 prior to commencement of construction. There were no comments from the audience. Mr. Loving moved, seconded by Mr. Dunn, to approve the agreement, authorize execution of documents and terminate, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 18. Consideration and appropriate action relating to the acquisition of right -of -way for the East 106th Street North and North 129th East Avenue Intersection Improvement Project (City Council) Roger Stevens presented the item, recommending authorization for payment in the amount of $254,042.50 to GCP Properties, LLC, for right -of -way, easement, and compensation for damages, located at 12906 East 1061h Street North. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5-0 19. Presentation of the monthly Public Works project status report Roger Stevens presented the item and discussion was held. 20. Report from City /Authority Manager Chris Garrett reported on citizen participation in the 2nd annual rain barrel sale, the Owasso CARES Day on Saturday April 271h, and the opening of the Farmers Market at Redbud Festival Park. 21. Report from City /Authority Attorney - None 22. Report from City Councilors /Trustees Council Bonebrake offered congratulations to Mr. Fruga, acknowledged Larry White's retirement, and offered appreciation to the Finance Department for delivery of the FY 2024 -2025 budget book. Vice Mayor Dunn expressed appreciation to Ms. Lewis for her service as Mayor /Chair. Councilor Lewis expressed appreciation for the opportunity to serve as Mayor /Chair. 23. Official Notices - The Mayor /Chair acknowledged receipt of the following: • Health Care Self- Insurance Claims - dated as of April 30, 2024 • General Fund Payroll Payment Report- pay period ending date April 20, 2024 • OPWA Payroll Payment Report- pay period ending date April 20, 2024 • OPGA Payroll Payment Report- pay period ending date April 20, 2024 24. New Business - None 25. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:44 pm. Alvin Fruga, Mayor /Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, MAY 14, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 14, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 10, 2024. 1. Call to Order- Vice Mayor /Vice Chair Lyndell Dunn called the meeting to order at 6:00 pm. A quorum was declared present. 2. Roll Call Present Absent Vice Mayor /Vice Chair- Lyndell Dunn Mayor /Chair- Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Kelly Lewis Councilor /Trustee - Paul Loving Staff: City /Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 3. Presentation and discussion of the proposed FY 2024 -2025 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item and discussion was held. 4. Discussion relating to financing for the new Public Works facility and street projects Carly Novozinsky, Allan Brooks, Oklahoma Public Finance Law, and Jon Wolff, Municipal Finance Services presented the item and discussion was held. It was further explained this item will be placed on the May 21, 2024, City Council and OPWA agendas for consideration and action. 5. Discussion relating to the monthly Sales and Use Tax Report and revenue outlook Carly Novozinsky presented the item. 6. Discussion relating to Community Development Items A. Proposed application for the 2024 Transportation Alternatives Set -Aside Grant and identified sidewalk projects B. Request for a final plat for JDH Properties, a proposed mixed -use commercial subdivision, approximately 4.588 acres located north of East l 161h Street North and east of North 110th East Avenue C. Request for a final plat for Fairway Villas, a proposed single - family residential subdivision, approximately 7.76 acres located south of East 891h Street North and east of North 971h East Avenue Alexa Beemer presented items A and B ; Wendy Kramer presented item C. Discussion was held. It was further explained items A, B, and C will be placed on the May 21, 2024, City Council agenda for consideration and action. Discussion relating to a proposed Interlocal Agreement with Tulsa County for road maintenance responsibilities Dwayne Henderson presented the item and discussion was held. It was further explained this item will be placed on the May 21, 2024, City Council agenda for consideration and action. 8. Discussion relating to a proposed public /private partnership for the removal of excess earthen material previously declared as surplus to the needs of the City, located onsite of the new Public Works facility Roger Stevens presented the item and discussion was held. 9. City /Authority Manager report - None Owasso City Council, OPWA & OPGA May 14, 2024 Page 2 10. City Councilor /Trustee comments and inquiries - None 11. Adjournment The meeting adjourned at 7:40 pm, Lyndell Dunn, Vice Mayor /Vice Chair Juliann M. Stevens, City Clerk Claims List - 05/21/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $2,14030 JPMORGAN CHASE BANK AMAZON- SUPPLIES $93.96 YAMAHA GOLF CAR COMPANY CART REPAIR $1,356.83 CART OPERATIONS -Total $3,591.09 AT &T PHONE SERVICE $3.68 BWI COMPANIES, INC FERTILIZER $5,908.00 ENTERPRISE FM TRUST FLEET LEASE $887.21 JPMORGAN CHASE BANK LULU - TRAINING $27.42 JPMORGAN CHASE BANK OFFICE DEPOT -INK $79.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $51.67 JPMORGAN CHASE BANK OK GCSA - REGISTRATION $80.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $64.27 JPMORGAN CHASE BANK OREILLY -AIR FILTERS $64.14 JPMORGAN CHASE BANK P &K -EDGER BLADES $217.00 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK PROF TURF -CABLE $66.04 JPMORGAN CHASE BANK PROF TURF - COLUMN $729.70 JPMORGAN CHASE BANK TURNPRO -POND TREAT $1,899.00 MOHAWK MATERIALS SAND $1,035.40 TURFCENTRIC INC SOFTWARE RENEWAL $1,800.00 UNIFIRST FIRST AID CORP FIRST AID SUPPLIES $102.40 UNIFIRST HOLDINGS LP ENVIRONMENTAL /FUEL CHARGE $1425 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $18.36 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $21.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING $13.70 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $13,228.91 JPMORGAN CHASE BANK IMAGEFIRST- RENTAL $215.20 JPMORGAN CHASE BANK SAMS- SUPPLIES $190.70 JPMORGAN CHASE BANK WALMART- SUPPLIES $17.34 FOOD & BEV - Total $423.24 AT &T LONG DISTANCE PHONE $10.00 AT &T LONG DISTANCE LONG DISTANCE PHONE $112.98 CITY OF OWASSO WATER SERVICE $155.00 JPMORGAN CHASE BANK BROOKS GREASE- SERVICE $195.00 JPMORGAN CHASE BANK BTM WIRELESS -LIC FEES $530.00 JPMORGAN CHASE BANK COX -CABLE $128.45 JPMORGAN CHASE BANK LOWES- SUPPLIES $14.94 JPMORGAN CHASE BANK OK ABLE - LICENSE $67.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $262.93 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 1 Claims List - 05/21/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK UNIFIRST- RUGSITOWELS $229.31 JPMORGAN CHASE BANK WALMART- KEYBOARD $21.48 STANDLEY SYSTEMS, LLC COPIER $212.78 GOLFADMIN -Total IMPERIAL - BEVERAGE $1,964.87 BEST BLOCK LLC SUPPLIES $71.10 JPMORGAN CHASE BANK AMAZON -HAND DRYERS $265.99 JPMORGAN CHASE BANK LOCKE- SUPPLIES $777.03 JPMORGAN CHASE BANK LOWES- SUPPLIES $311.52 R AND V TRUCKING LLC ROCK $500.00 GOLF COURSE RESTROOM -Total $1,925.64 JPMORGAN CHASE BANK LOWES -RED PAINT $119.76 JPMORGAN CHASE BANK LOWES- SUPPLIES $67.92 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $47.98 GOLFSHOP -Total $235.66 BGR DAILY ACCT. REIMS PETTY CASH $2,451.84 JPMORGAN CHASE BANK EPIC -MERCH EXP $334.00 JPMORGAN CHASE BANK GOLF COURSE BEER $415.26 JPMORGAN CHASE BANK IMPERIAL - BEVERAGE $111.45 JPMORGAN CHASE BANK SAMS -FOOD $2,726.73 JPMORGAN CHASE BANK WALMART -FOOD $499.37 OPGA -Total $6,538.65 OPGA -Total $27,908.06 OPGA Grand Total $27,908.06 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/04/24 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 8,786.08 13,344.82 605 Cart Operations 3,573.00 3,989.28 610 Golf Course Operations 17,689.09 24,906.73 670 Food & Beverage 4,881.42 6,938.61 690 General & Administration 4,413.21 6,287.52 FUND TOTAL 39,342.80 55,466.96 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 85,658 $ 549,647 $ 786,455 23,510 129,949 220,301 21,743 129,277 201,023 (11,639) (66,720) (108,527) 32,547 151,239 207,441 (26,750) (114,729) (172,154) $ 125,068 $ 778,662 $ 1,134,539 $ (27,273) (18,055) (124,312) (14,888) (23,165) (11,757) $ (219,449) $ (264,025) (127,836) (907,573) (146,784) (238,412) (113,197) $ (1,797,826) $ (336,398) (183,370) (1,092,045) (181,421) (332,390) (160,051) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (94,381) $ (1,019,164) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 75,000 Other revenues /(expenses) 861 TOTAL NONOPERATING REVENUES (EXPENSES) $ 75,861 NET INCOME (LOSS) $ (18,519) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 750,000 14,143 $ 764,143 (255,021) (26,660) $ 900,000 6,542 $ 906,542 (244,594) 754,488 754,488 $ 472,806 $ 509,894 PERCENT OF BUDGET 69.89% 58.99% 64.31% 61.48% 72.91% 66.64% 68.63% 78.49% 69.71% 83.11% 80.91% 71.73% 70.73% 78.66% 83.33% 216.19% 84.29%