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Home My WebLink About2024.05.07_Joint Meeting Minutes_CC_OPWA_OPGAOWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY JOINT MINUTES OF REGULAR MEETING TUESDAY, MAY 7, 2024 The Owasso City Council met in regular session on Tuesday, May 7, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 9:30 am on Friday, May 3, 2024. 1. Call to Order - Mayor Kelly Lewis called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Pastor Ammie Sullivent of Pathway Church Owasso. 3. Flag Salute - Councilor Dunn led the flag salute. 4. Presentation of the Character Trait of Availability Jeremy Ford, Westerman Financial Services presented the item. S. Presentation of the Employee of the Quarter Chris Garrett presented the Employee of the Quarter to Sean Moore, Dispatch Shift Lead. 6. Oath of Office for Councilors -Elect Kelly Lewis, Ward 1 and Alvin Fruga, Ward 2 Julie Lombardi administered the Oath of Office for Ward 1, City Councilor/Trusfee Kelly Lewis and Ward 2, City Councilor /Trustee Alvin Fruga. 7. Roll Call - A quorum was declared present. Present Absent Mayor /Chair - Kelly Lewis None Vice Mayor /Vice Chair - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn Councilor /Trustee - Paul Loving Staff: Cify/Authority Manager - Chris Garrett; City /Authority Attorney - Julie Lombardi 8. Consideration and appropriate action relating to the Election of Mayor /OPWA Chair /OPGA Chair Mayor/Chair Kelly Lewis called for a nomination for the positions of Mayor /Chair. Mr. Bonebrake moved, seconded by Mr. Loving, to elect Alvin Fruga to serve as Mayor/OPWA Chair /OPGA Chair. YEA: Bonebrake, Dunn, Loving, Fruga, Lewis NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to the Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor/Chair Alvin Fruga called for a nomination for the positions of Vice Mayor/ Vice Chair. Ms. Lewis moved, seconded by Mr. Bonebrake, to elect Lyndell Dunn to serve as Vice Mayor/OPWA Vice Chair/OPGA Vice Chair. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the Consent Agenda. (Ali matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - April 16, 2024, Regular Meeting B. Approve OPWA minutes - April 16, 2024, Regular Meeting C. Approve OPGA minutes - April 16, 2024, Regular Meeting D. Approve claims - City Council, OPWA, OPGA E. Approve normal retirement benefits for Larry White (City Council) F. Approve and authorize execution of the Medical Billing Service Agreement with Mediclaims, Inc. or Tonkawa, Oklahoma, for processing ambulance service billing May 7, 2024 Page 2 Mr. Loving moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with City Council claims totaling $625,417.03, OPWA claims totaling $946,844.47, and OPGA claims totaling $94,131.80, YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to items removed from the Consent Agenda - None 12. Discussion relating to the Agreement for Economic Development Services between the Owasso Chamber of Commerce and the City of Owasso (City Council) Vice Mayor Dunn recused from the discussion and left the City Council Chambers. Chris Garrett presented the item and discussion was held, Vice Mayor Dunn returned to the Ciiy Council Chambers, 13. Consideration and appropriate action relating to a budget amendment in the General Liability /Property Self- Insurance Fund (City Council) Michele Dempster presented the item, recommending approval of a budget amendment in the General Liability /Property Self- Insurance Fund, increasing appropriation for expenditures by $35,000.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to bids received for the 2024 Owasso Drainage Project (City Council) Daniel Dearing presented the item, recommending to award the construction contract to Stronghand LLC, of Tulsa, Oklahoma, in the amount of $343,421,15, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Loving, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an amended cost proposal for railroad improvements within the East 116'h Street North Widening Project from North Mingo Road to North Garnett Road (City Council) Daniel Dearing presented the item, recommending acceptance of the price increase proposal for the new warning signals and safety gates as a part of the Agreement between South Kansas and Oklahoma Railroad, LLC and City of Owasso for the railroad crossing improvements at East 1 161h Street North, in the amount of $447,872.00, an increase of $109,361.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to accept the price increase, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to a utility relocation agreement for the East 96th Street North and North 145th East Avenue Intersection Improvement Project (City Council) Daniel Dearing presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $537,624.00 prior to commencement of construction. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 r55e.C.i#.y_G.o� �J May 7, 20W Page 3 17. Consideration and appropriate action relating to a utility relocation agreement for the East 1061h Street North and North 1291h East Avenue Intersection Improvement Project (City Council) Dwayne Henderson presented the item, recommending approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to execute the Agreement, and authorization to terminate the agreement if revised estimates submitted by ONG become more than $723,017.00 prior to commencement of construction. There were no comments from the audience. Mr. Loving moved, seconded by Mr. Dunn, to approve the agreement, authorize execution of documents and terminate , as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to the acquisition of right -of -way for the East 1061h Street North and North 129}" East Avenue Intersection Improvement Project (City Council) Roger Stevens presented the item, recommending authorization for payment in the amount of $254,042.50 to GCP Properties, LLC, for right -of -way, easement, and compensation for damages, located at 12906 East 1061h Street North. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake, to authorize payment, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 19. Presentation of the monthly Public Works project status report Roger Stevens presented the item and discussion was held. 20. Report from City /Authority Manager Chris Garrett reported on citizen participation in the 2nd annual rain barrel sale, the Owasso CARES Day on Saturday April 271h, and the opening of the Farmers Market at Redbud Festival Park. 21. Report from City /Authority Attorney - None 22. Report from City Councilors /Trustees Council Bonebrake offered congratulations to Mr. Fruga, acknowledged Larry White's retirement, and offered appreciation to the Finance Department for delivery of the FY 2024 -2025 budget book. Vice Mayor Dunn expressed appreciation to Ms. Lewis for her service as Mayor/Chair. Councilor Lewis expressed appreciation for the opportunity to serve as Mayor /Chair. 23. Official Notices - The Mayor /Chair acknowledged receipt of the following: • Health Care Self- Insurance Claims - dated as of April 30, 2024 • General Fund Payroll Payment Report -- pay period ending date April 20, 2024 • OPWA Payroll Payment Report - pay period ending date April 20, 2024 • OPGA Payroll Payment Report - pay period ending date April 20, 2024 24, New Business - None 25. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 and the meeting acj urned at 7 p r �aia`gl CITY fl °A ®� o t 1 I .� ';` ®<c�:• °° `� AfOn Fruga, Ma`yor/C6& Julbnn M. Stevens, Cit Y Clerk O '6i •0 a a•