HomeMy WebLinkAbout2024.06.04_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 4, 2024 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor Alvin Fruga
2. Invocation - Pastor Jared Parker of New Heights Church
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Determination - Dr. Amy Fichtner
approving, authorizing,
RECEIVED
MAY 31 2024
City Clerk's Office
6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes - May 21, 2024, Regular Meeting
B. Approve claims
C. Accept the 2025 Highway Safety Office Grant in the amount of $94,181.00 and authorize
the execution of all necessary documents to receive the grant funding
D. Approve a budget amendment in the Half -Penny Sales Tax Fund, increasing estimated
revenues and the appropriation for expenditures in the Police Department by $94,181.00
(2025 Highway Safety Office Grant)
E. Accept a donation from the Cherokee Nation in the amount of $3,500.00
F. Approve a budget amendment in the Half -Penny Sales Tax Fund, increasing estimated
revenues and the appropriation for expenditures in the Fire Department by $3,500.00
(Cherokee Nation donation)
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. PULBIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen
input and discussing the proposed FY 2024 -2025 Annual Operating Budget
Chris Garrett /Carly Novozinsky
9. Consideration and appropriate action relating to an Employment Agreement between the City and
City Attorney, Julie Lombardi
Michele Dempster
10. Consideration and appropriate action relating to the employment agreement between the City of
Owasso and the International Association of Firefighters (IAFF) Local #2789
Michele Dempster
Staff recommends ratification of the Fiscal Year 2024 -2025 contract between the City of Owasso and
the International Association of Firefighters Local #2789 and authorization to execute all necessary
documents.
11. Consideration and appropriate action relating to the purchase of a street sweeper
Larry Escalanto
Staff recommends approval to purchase a Regenerative Air Street Sweeper with a 74HP Auxiliary
Engine from J & R Equipment of Oklahoma City, Oklahoma, in the amount of $373,125.05.
Owasso City Council
June 4, 2024
Page 2
12. Consideration and appropriate action relating to the declaration of surplus equipment and disposal of
said equipment
Larry Escalanta
Staff recommends declaring the 2012 Elgin Series F Model- F2904D Street Sweeper (VIN#
1 FVACXDTXCHBW0862) as surplus to the needs of the City and authorizing disposal of the equipment
via auction.
13. Consideration and appropriate action relating to bids received for the Garnett Culvert Improvement
Project
Daniel Dearing
Staff recommends awarding the construction contract to Diversified Civil Contractors, LLC of Broken
Arrow, Oklahoma, in the amount of $689,885.00, and authorization to execute all necessary documents.
14. Consideration and appropriate action relating to bids received for the 2024 Street Rehabilitation Project
Maintenance using High Density Mineral Bond
Dwayne Henderson
Staff recommends awarding the contract to Holbrook Asphalt, LLC of Saint George, Utah in the amount
of $235,104.00 and authorization to execute the necessary documents.
15. Consideration and appropriate action relating to the acquisition of right -of -way for the East 96th Street
North and North 145th East Avenue Intersection Improvement Project
Roger Stevens
Staff recommends authorization for payment in the amount of $148,080.00 to Aslam Kids Irrevocable
Trust for the acquisition of right -of -way and compensation for damages located at 14516 East 96th
Street North.
16. Consideration and appropriate action relating to a tenant release for the East 96th Street North and North
145th East Avenue Intersection Improvement Project
Roger Stevens
Staff recommends approval of the Tenant Release between Mohamed Mollah (Hi View Mini Mart, Inc.)
and the City of Owasso for damages arising out of the right -of -way acquisition for property located at
14516 East 961h Street North, and authorization for payment in amount of $74,718.00.
17. Presentation of the monthly Public Works Project Status Report - Roger Stevens
18. Report from City Manager
19. Report from City Attorney
20. Report from City Councilors
21. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action
will be taken)
• Payroll Payment Report- pay period ending date May 18, 2024
• Health Care Self- Insurance Claims - dated as of May 30, 2024
• Change Orders 12 and 13 executed by the City Manager or designee for the Fire Station
No. 1 Renovation Project
22. New Business (New Business is any item of business which could not have been foreseen at the time of
posting of the agenda)
Owasso City Council
June 4, 2024
Page 3
23. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 12:00 pmpnfriday, May 31, 2024. e
Stevens,
The City of Owasso encourages citizen participation. To request an lFccommodation due to a disability, contact the City . Clerk prior
to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@cifvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
TUESDAY, MAY 21, 2024
The Owasso City Council met in regular session on Tuesday, May 21, 2024, in the Council Chambers at Old
Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8,
2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at
5:00 pm on Friday, May 17, 2024.
1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30 pm.
2. Invocation - The Invocation was offered by Pastor Claud Slate of Fireside Baptist Church.
3. Flag Salute - Councilor Lewis led the flag salute.
'Mayor Fruga acknowledged the 2024 Leadership Owasso class in attendance.
4. Presentation by the Owasso Community Theater - Jody Marler presented the item.
5. Roll Call - A quorum was declared present.
Present Absent
Mayor -Alvin Fruga None
Vice Mayor- Lyndell Dunn
Councilor- Doug Bonebrake
Councilor - Kelly Lewis
Councilor -Paul Loving
Staff: City Manager - Chris Garrett / City Attorney - Julie Lombardi
6. Consideration and appropriate action relating to the Consent Agenda. (Ail matters listed under
"Consent" are considered by the City Council to be routine and will be enacted by one motion. Any
Councilors may, however, remove an item from the Consent Agenda by request. A motion to adopt
the Consent Agenda is non - debatable.)
A. Approve minutes - May 7, 2024, and May 14, 2024, Regular Meetings
S. Approve claims
C. Accept public infrastructure improvements of a fire hydrant relocation, concrete approach,
sidewalk, and drainage flume located at 9050 North Garnett Road
D. Accept public infrastructure improvements of a fire line tap and concrete approach
located at 414 South Birch
E. Accept the construction of Pickleball Courts at Rayola Park and authorize final payment to
Ascend Commercial Builders, LLC, of Tulsa, Oklahoma, in the amount of $7,181.35
Mr. Loving moved, seconded by Mr. Bonebrake, to approve the Consent Agenda as presented, with
claims totaling $2,226,417.37.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda - None
Mayor Fruga recessed the City Council meeting at 6:42 pm and reconvened the meeting at 7:05 pm.
8. Consideration and appropriate action relating to Resolution 2024 -03, approving the incurrence of
indebtedness by the Owasso Public Works Authority (the "Authority ") issuing its Sales Tax Revenue Note,
Series 2024 (the "Note "); providing that the organizational document creating the Authority is subject
to the provisions of the Note Indenture, authorizing the issuance of said Note; waiving competitive
bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining
to the sale of said Note; ratifying and confirming a sales tax agreement by and between the City of
Owasso, Oklahoma (the "City ") and the Authority pertaining to the year -to -year pledge of certain sales
tax revenues; and containing other provisions relating thereto
Carly Novozinsky presented the item, recommending approval of Resolution 2024 -03. There were no
comments from the audience. After discussion, Mr. Bonebrake moved, to approve Resolution 2024 -03,
awarding the note to Bank of Oklahoma at a rate of 4.719 %, seconded by Mr. Dunn, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
Owasso City Council
May 21, 2024
Page 2
9. Consideration and appropriate action relating to the Agreement for Economic Development Services
between the Owasso Chamber of Commerce and the City of Owasso
Vice Mayor Dunn recused from the item and left the City Council Chambers. Chris Garrett presented
the item. One citizen addressed the City Council. After discussion, Mr. Bonebrake moved, seconded by
Mr. Fruga, to approve the Agreement for Economic Development Partnership.
YEA: Bonebrake, Fruga
NAY: Lewis, Loving
Motion failed: 2 -2
Vice Mayor Dunn returned to the City Council Chambers,
10. Consideration and appropriate action relating to the Energy Efficiency and Conservation Block Grant
Program and a budget amendment in the General Fund
Carly Novozinsky presented the item, recommending acceptance of the Grant and approval of a
budget amendment in the General Fund, increasing estimated revenues and the appropriation for
expenditures in the Building Maintenance Department by $76,270.00, and authorization to execute all
necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake
moved, seconded by Ms. Lewis to accept the grant, approve the budget amendment and authorize
execution of documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to Resolution 2024 -04, authorizing City staff to submit an
application to the Oklahoma Department of Transportation for the 2024 Transportation Alternatives Set -
Aside Grant, declaring the use of transportation alternatives program funds for sidewalk connectivity
projects, and authorizing execution of all necessary documents in order to fulfill grant requirements
Alexa Beemer presented the item, recommending approval of Resolution 2024 -04. There were no
comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to
approve Resolution 2024 -04, and authorize execution of documents,as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to a final plat for JDH Properties, a proposed mixed -use
commercial subdivision, containing approximately 4.588 acres located north of East 116th Street North
and east of North 110th East Avenue
Alexa Beemer presented the item, recommending approval of the final plat. There were no comments
from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the
final plat, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to a final plat for Fairway Villas, a proposed single - family
residential subdivision, containing approximately 7.76 acres located south of East 89th Street North and
east of North 97th East Avenue
Wendy Kramer presented the item, recommending approval of the final plat. There were no comments
from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake, to approve the
final plat, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
Owasso City Council
May 21, 2024
Page 3
14. Consideration and appropriate action relating to an agreement for engineering design services for the
Hale Acres Drainage Study
Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering
Services with Meshek & Associates, LLC, of Tulsa, Oklahoma, in an amount not to exceed $130,070.00
and authorization to execute all necessary documents. There were no comments from the audience.
After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the agreement and
authorize execution of documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
15. Consideration and appropriate action relating to an Interlocal Agreement with Tulsa County for
identification of responsibilities and duties for public rights -of -way regarding the ownership, operation,
maintenance, construction, and financial obligations for public transportation facilities and associated
public infrastructure
Dwayne Henderson presented the item, recommending approval of the Interlocal Agreement and
authorization to execute all necessary documents. There were no comments from the audience. After
discussion, Mr. Bonebrake moved, seconded by Ms. Lewis, to approve the agreement and authorize
execution of documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
16. Consideration and appropriate action relating to an amendment to the Agreement for Engineering
Services with BKL, Inc., of Tulsa, Oklahoma for the East 96th Street North from North 119th East Avenue to
North 1291h East Avenue Roadway Improvement Project
Dwayne Henderson presented the item, recommending approval of Amendment No. 5, in the amount
of $48,500.00, and authorization to execute all necessary documents. There were no comments from
the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to approve the
amendment and authorize execution of documents, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
17. Consideration and appropriate action relating to a request for an executive session for the purposes of
discussing the City Attorney employment contract and annual evaluation, as provided for in Title 25,
O.S. § 307(B)(1)
Mayor Fruga presented the item, recommending City Council enter into executive session. There were
no comments from the audience. Mr. Dunn moved, seconded by Ms. Lewis, to enter into executive
session, as recommended.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0
At 8:07 pm, the City Council members entered into Executive Session.
AT 8:35 pm, Chris Garrett entered into Executive Session.
At 8:45 pm, Chris Garrett exited Executive Session.
At 8:50 pm, Julie Lombardi entered into Executive Session.
At 9:25 pm, the City Council and Julie Lombardi exited Executive Session and returned to open session.
18. Report from City Manager
Chris Garrett reported on the Gold Star Families Monument dedication held on May 27, 2024, at the
Owasso Veterans Park.
19. Report from City Attorney - None
Owasso City Council
May 21, 2024
Page 4
20. Report from City Councilors
Council Bonebrake reported on his opportunity to tour the Police Training Facility.
21. Official Notices - The Mayor acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date May 4, 2024
• Health Care Self- Insurance Claims - dated as of May 15, 2024
• Monthly Budget Status Report - April 2024
• Red Flag Policy Annual Report dated May 17, 2024
• Change Orders 4, 5, 6, 7, 8, 9, 10, and 11 executed by the City Manager or designee for the
Fire Station No. 1 Renovation Project
• Change Order 1 executed by the City Manager or designee for the Elm Creek Sanitary
Sewer Interceptor Rehabilitation Project
• Change Order 1 executed by the City Manager or designee for the Outdoor Warning
System Replacement Project
22. New Business - None
23. Adjournment
Mr. Bonebrake moved, seconded by Mr. Loving, to adjourn the meeting.
YEA: Bonebrake, Dunn, Lewis, Loving, Fruga
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 9:28 pm.
Alvin Fruga, Mayor
Juliann M. Stevens, City Clerk
Claims List - 06/04/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GARLAND DBS INC
CITY HALL ROOF REPAIRS
$14,646.00
HOLLON FIRE PROTECTION
FIRE EXT INSPECT
$317.74
JPMORGAN CHASE BANK
AMAZON -WALL FAN
$292.37
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$33.47
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$11.87
JPMORGAN CHASE BANK
ZEROREZ- CARPET CLEAN
$1,625.00
UNIFIRST HOLDINGS LP
BUILD MAINT UNIFORM
$28.72
BUILDING MAINTENANCE -Total
$17,025.12
AEP IPSO
ELECTRIC USE
$198.40
GEN ANIMAL CONTROL -Total
$198,40
AEP IPSO
ELECTRIC USE
$23.30
BILLY BASORE
APRIL DIRT
$195.00
JPMORGAN CHASE BANK
GRAPHIC RES- SUPPLIES
$70.00
JPMORGAN CHASE BANK
LOWES -TOOLS
$459.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MEMORIAL DAY FLOWERS
$293.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.88
GEN CEMETERY -Total
$1,061.18
AEP /PSO
ELECTRIC USE
$701.62
JPMORGAN CHASE BANK
AMAZON- BUFFER PADS
$6.40
JPMORGAN CHASE BANK
AMAZON- GLOVES
$56.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$130.11
JPMORGAN CHASE BANK
AMAZON -WATER VALVE
$256.01
JPMORGAN CHASE BANK
ART IN BLOOM -VLTR APP
$37.00
JPMORGAN CHASE BANK
COX- INTERNET
$180.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST
$95.00
JPMORGAN CHASE BANK
SAMS- LUNCHEON
$144.91
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$84,10
JPMORGAN CHASE BANK
WALMART- BUFFER PADS
$6.27
JPMORGAN CHASE BANK
WALMART- LUNCHEON
$23.64
GEN COMMUNITY CENTER -Total
$1,722.05
FELKINS ENTERPRISES LLC
BUSINESS CARDS
$40.00
JPMORGAN CHASE BANK
TOMMYS -CAR WASH
$67.97
JPMORGAN CHASE BANK
TULSA COUNT- SUBSCRIBE
$372.60
GEN COMMUNITY DEVELOPMENT -Total
$480.57
JPMORGAN CHASE BANK
AMAZON- REFUND
($6.91)
JPMORGAN CHASE BANK
AMAZON- SUBSCRIPTION
$14.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$23.47
JPMORGAN CHASE BANK
ODP- SUPPLIES
$30.28
GEN CULTURE & RECREATION -Total
$61.83
1
Claims List - 06/04/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL AEP /PSO
ELECTRIC USE
$21.61
OWASSO CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT
$11,001.63
GEN ECONOMIC DEV -Total
CHICKASAW- SUPPORT
$11,023.24
AEP IPSO
ELECTRIC USE
$81.44
JPMORGAN CHASE BANK
INTL ASSOC -DUES
$199.00
JPMORGAN CHASE BANK
SAVON- HANDOUTS
$35.00
JPMORGAN CHASE BANK
SUMNER -ADMIN COPIES
$76.35
GEN EMERG PREPAREDNESS -Total
$391,79
JPMORGAN CHASE BANK
LOT 129 - PARKING
$2.00
JPMORGAN CHASE BANK
OK BOARD - LICENSE
$154.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$45.07
UNITED STATES CELLULAR
PW CELL PHONES
$90.48
CORPORATION
GEN ENGINEERING -Total
$291.55
JPMORGAN CHASE BANK
CHAMBER -FEES
$40.00
SUMNERONE INC
COPIER SERVICES
$57.00
GEN FINANCE -Total
$97.00
AEP IPSO
ELECTRIC USE
$3,494.47
KEN RAY UNDERWOOD
SPECIAL PROSECUTOR
$1,050.00
MAILROOM FINANCE INC
POSTAGE
$1,000.00
GEN GENERAL GOVERNMENT -Total
$5,544.47
AEP /PSO
ELECTRIC USE
$97.84
GEN HISTORICAL MUSEUM -Total
$97,84
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISE
$256.48
JPMORGAN CHASE BANK
GIANT OS- TRAINING
$599.00
JPMORGAN CHASE BANK
INDEED- ADVERTISE
$1,000.98
JPMORGAN CHASE BANK
INTER PUBLIC- MEMBERSH
$175.00
JPMORGAN CHASE BANK
ODP- SUPPLIES
$31,49
JPMORGAN CHASE BANK
REASORS - SUPPLIES
$8.25
JPMORGAN CHASE BANK
SAVON- BROCHURES
$162.50
JPMORGAN CHASE BANK
SAVON- MAILERS
$250.00
JPMORGAN CHASE BANK
STRATA - MAGAZINES
$1,096.71
GEN HUMAN RESOURCES -Total
$3,580.41
AT &T MOBILITY
PUBLIC SAFE WIRELESS
$83.35
HOLLON FIRE PROTECTION
FIRE EXT INSPECT
$16.00
JPMORGAN CHASE BANK
CHICKASAW- SUPPORT
$153.75
JPMORGAN CHASE BANK
COX - INTERNET
$100.05
JPMORGAN CHASE BANK
GODADDY- DOMAIN RENEW
$22.17
GEN INFORMATION TECH -Total $375.32
JPMORGAN CHASE BANK AMAZON- SUPPLIES $49.58
OA
Claims List - 06/04/2024
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
BAILEYRANCH -EMPY REL
$29.36
JPMORGAN CHASE BANK
CHAMBER -FEES
$265.00
JPMORGAN CHASE BANK
LEE - SUBSCRIPTION
$0,34
JPMORGAN CHASE BANK
MEETING EXP 05/15
$205.80
JPMORGAN CHASE BANK
ODP- SUPPLIES
$4,92
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$1.07
JPMORGAN CHASE BANK
TEXAS RH -EMPY RECOG
$25.00
JPMORGAN CHASE BANK
TULSA PKG- PARKING
$3.25
GEN MANAGERIAL -Total
$584.32
SUMNERONE INC
COPIER SERVICES
$23.19
GEN MUNICIPAL COURT -Total
CORNERSTONE -TOOLS
$23,19
AEP /PSO
ELECTRIC USE
$3,215.84
JPMORGAN CHASE BANK
AMAZON -EQUIP & SUPP
$190.83
JPMORGAN CHASE BANK
AMAZON -GAME BALLS
$149.98
JPMORGAN CHASE BANK
AMAZON- LAPTOP BAG
$14.99
JPMORGAN CHASE BANK
ATWOOD- GLOVES
$31.98
JPMORGAN CHASE BANK
C &C- SUPPLIES
$728.00
JPMORGAN CHASE BANK
CORNERSTONE -EDGER
$125.58
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$30.32
JPMORGAN CHASE BANK
LIBERTY -FLAG
$39.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$50.94
JPMORGAN CHASE BANK
NEWELL- FERTILIZER
$481.14
JPMORGAN CHASE BANK
XCESSORIES- SUPPLIES
$308.24
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$61.56
WASHINGTON CO RURAL WATER
MCCARTY PARK WATER
$36.80
DISTRICT
GEN PARKS -Total
$5,465.20
AEP /PSO
ELECTRIC USE
$345.25
TREASURER PETTY CASH
NOTARY - LAWSON
$10.00
GEN POLICE COMMUNICATIONS -Total
$355.25
HOLLON FIRE PROTECTION
FIRE EXT INSPECT
$38.00
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$9.98
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$16.97
JPMORGAN CHASE BANK
STANDARD- SUPPLIES
$119.83
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$150.39
GEN STORMWATER -Total
$335.17
TREASURER PETTY CASH
ADOPTION REF -BAIRD
$75.00
TREASURER PETTY CASH
CC DEP REF - ATKINSON
$50.00
TREASURER PETTY CASH
CC DEP REF - BUGAJSKI
$50.00
TREASURER PETTY CASH
CC DEP REF - BURKHALTER
$100.00
TREASURER PETTY CASH
CC DEP REF- DAUJOTAS
$50.00
3
Claims List - 06/04/2024
Fund Vendor Name Payable Description
01 GENERAL TREASURER PETTY CASH CC DEP REF -MAZAC
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
CC DEP REF -RUST
CC DEP REF -SMITH
CC DEP REF- WILLIAMS
CC DEP REF - WORSHAM
OC DEP REF -RAMOS
Payment
Amount
$50.00
$50.00
$50.00
$50.00
$100.00
$100.00
GENERAL -Total $725.00
GENERAL -Total $49,438.90
20 AMBULANCE SERVICE EMS TECHNOLOGY SOLUTIONS, LLC CONFERENCE $1,350.00
JPMORGAN CHASE BANK
AMAZON -AIR FILTER
$15.85
JPMORGAN CHASE BANK
AMAZON -VEH UPFITTING
$58.87
JPMORGAN CHASE BANK
CAPITAL WASTE- DISPOSE
$339.20
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$854.80
JPMORGAN CHASE BANK
LODGING EXP 05101 -02
$203.16
JPMORGAN CHASE BANK
LOWES -Bt UPFIT
$61.66
JPMORGAN CHASE BANK
MC PROTOCOLS -APP
$2,000.00
JPMORGAN CHASE BANK
MEDLINE- SUPPLIES
$1,142.82
JPMORGAN CHASE BANK
MEETING EXP 05107
$34.40
JPMORGAN CHASE BANK
OREILLY-Bt UPFIT
$24A4
JPMORGAN CHASE BANK
OREILLY -104 HEADLIGHT
$50.60
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$2,086.60
MEDICLAIMS INC
BILLING SERVICES
$14,388.50
AMBULANCE -Total $22,610.90
AMBULANCE SERVICE -Total $22,610.90
21 E -911 LUCIAN BODE TUITION REIMBURSEMENT $349.65
MOTOROLA SOLUTIONS INC ASTRO PLUS PKG $2,442.92
E911 COMMUNICATIONS -Total $2,792.57
E -911 -Total $2,792.57
25 HOTEL TAX OWASSO CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT $8,165.00
HOTEL TAX ECON DEV -Total $8,165.00
JPMORGAN CHASE BANK BHM- SUBSCRIPTION $4,99
STRONG NEIGHBORHOODS -Total $4,99
HOTELTAX -Total $8,169.99
27 STORMWATER MANAGEMENT LEE SHIM CORP PUBLICATIONS $36.90
GARNETT CULVERT IMPROV -Total $36.90
AEP /PSO ELECTRIC USE $573.85
JPMORGAN CHASE BANK ATWOOD- SUPPLIES $270.84
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
4
CORE &MAIN - SUPPLIES
CORNERSTONE - SUPPLIES
EQUIP ONE - SUPPLIES
$1,055.00
$20.97
$359.96
Claims List - 06/04/2024
Fund
Vendor Name
Payable Description
Payment
ELECTRIC USE
$4,347.84
JPMORGAN CHASE BANK
Amount
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
LOT 109- PARKING
$8,00
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
LOWES- SERVICES
$40.88
AMAZON -PT TESTING
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$30512
($20.90)
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$61.00
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$71.96
AMER WASTE- DISPOSAL
JPMORGAN CHASE BANK
WHITE CAP - SUPPLIES
$1,431.35
$7.60
TULSA COUNTY ADMIN SERVICES
BROCHURES
$104.44
JPMORGAN CHASE BANK
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.74
CONRAD FIRE -PARTS
UNITED STATES CELLULAR
PW CELL PHONES
$90.50
$7.77
CORPORATION
FROGGYS -FOG
$1,649.99
JPMORGAN CHASE BANK
STORMWATER- STORMWATER -Total
$35.16
$4,406.21
STORMWATER MANAGEMENT
-Total
JPMORGAN CHASE BANK
$4,443.11
31 AMBULANCE CAPITAL
JPMORGAN CHASE BANK
BOUND TREE -IV PUMPS
$13,933.53
JPMORGAN CHASE BANK
AMBULANCE CAPITAL FD -Total
$48,96
$13,933.53
JPMORGAN CHASE BANK
AMAZON -ST1 ALERTING
$323.23
JPMORGAN CHASE BANK
HOME DEPOT -ST1 ALERT
$11.47
JPMORGAN CHASE BANK
LOCKE -ST1 ALERTING
$69.50
STATION ALERTING SYSTEM -Total
$404.20
AMBULANCE CAPITAL -Total
$14,337.73
37 SALES TAX FIRE
LIMESTONE CONSTRUCTION LLC
FIRE STATION 1 REMODEL
$309,694.77
FIRE STAT #1 RENOVATION -Total
$309,694.77
AEP /PSO
ELECTRIC USE
$4,347.84
JPMORGAN CHASE BANK
5.11- UNIFORM
$180.00
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$120.92
JPMORGAN CHASE BANK
AMAZON- LAPTOP CHARGER
$64.84
JPMORGAN CHASE BANK
AMAZON -PT TESTING
$187.67
JPMORGAN CHASE BANK
AMAZON- REFUND
($20.90)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$20.90
JPMORGAN CHASE BANK
AMAZON -TOOLS
$92,73
JPMORGAN CHASE BANK
AMER WASTE- DISPOSAL
$168.52
JPMORGAN CHASE BANK
ATWOOD -OIL
$7.60
JPMORGAN CHASE BANK
ATWOOD -TW4 AIRLINE
$19.15
JPMORGAN CHASE BANK
CHEWY -K9 FOOD
$54.06
JPMORGAN CHASE BANK
CONRAD FIRE -PARTS
$193.59
JPMORGAN CHASE BANK
CORNERSTONE -MIXED GAS
$7.77
JPMORGAN CHASE BANK
FROGGYS -FOG
$1,649.99
JPMORGAN CHASE BANK
GODADDY- DOMAIN RENEW
$35.16
JPMORGAN CHASE BANK
LIBERTY FLAGS- REPAIR
$96.00
JPMORGAN CHASE BANK
LODGING EXP 4/29 -5/3
$428.00
JPMORGAN CHASE BANK
LOWES -B1 UPFIT
$26.22
JPMORGAN CHASE BANK
LOWES -LOCKS
$48,96
41
Claims List - 06/04/2024
Fund
Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE
JPMORGAN CHASE BANK
MES- CASCADE PARTS
$520.84
JPMORGAN CHASE BANK
MOORES- MAINTENANCE
$300.00
JPMORGAN CHASE BANK
PSN -WATER
$416.20
JPMORGAN CHASE BANK
ROBERTSON -AC REPAIR
$356.74
JPMORGAN CHASE BANK
RUMBLEDRUM -CLASS
$30.00
JPMORGAN CHASE BANK
SAMS- STATION BLENDER
$99.98
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$323.25
JPMORGAN CHASE BANK
TRAVEL EXP 05/01
$94.00
JPMORGAN CHASE BANK
TRAVEL EXP 4/29 -5/3
$165.64
JPMORGAN CHASE BANK
TYLERTECH - SOFTWARE
$1,355.00
JPMORGAN CHASE BANK
UE -TW4 REPAIR
$791.23
JPMORGAN CHASE BANK
WS DARLEY -HOSE TRAP
$106.80
SALES TAX FUND -FIRE -Total
$12,288.70
SALES TAX FIRE
-Total
$321,983.47
38 SALES TAX POLICE
AEP IPSO
ELECTRIC USE
$5,232.57
AT &T MOBILITY
PUBLIC SAFE WIRELESS
$142.95
HOLLON FIRE PROTECTION
FIRE EXTING RECHARGE
$86.90
JPMORGAN CHASE BANK
3M- SUPPLIES
$493.38
JPMORGAN CHASE BANK
AMAZON- SHOWER BENCHES
$439.98
JPMORGAN CHASE BANK
GODADDY- DOMAIN RENEW
$167.88
JPMORGAN CHASE BANK
MULLIN -PLUMB REPAIR
$1,758.64
JPMORGAN CHASE BANK
ODP -LEGAL PADS
$30.48
JPMORGAN CHASE BANK
XCESSORIES- SUPPLIES
$377.43
MCINTOSH CORPORATION
HVAC REPAIR
$2,446.81
SALES TAX FUND- POLICE -Total
$11,177,02
SALES TAX POLICE
-Total
$11,177.02
39 SALES TAX STREETS
AEP /PSO
ELECTRIC USE
$2,964.60
BILLY BASORE
APRIL DIRT
$195.00
INCOG
GO PLAN PARTICIPATION
$12,500.00
JPMORGAN CHASE BANK
ATWOOD- SUPPLIES
$99.98
JPMORGAN CHASE BANK
BUMPER- SUPPLIES
$34.67
JPMORGAN CHASE BANK
CRAFCO- SUPPLIES
$213.90
JPMORGAN CHASE BANK
DOLESE - CONCRETE
$3,318.00
JPMORGAN CHASE BANK
GELLCO -BOOTS
$175.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$443.99
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$147.50
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$32.94
JPMORGAN CHASE BANK
UPS- SHIPPING
$57.85
JPMORGAN CHASE BANK
VANCE BROS -FENCE
$214.50
JPMORGAN CHASE BANK
XCESSORIES- SUPPLIES
$1,818.26
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$238.62
11
Fund
Claims List - 0610412024
Vendor Name
Payable Description Payment
Amount
39 SALES TAX STREETS WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $271.84
DISTRICT
SALES TAX FUND- STREETS -Total $22,726.65
SALES TAX STREETS - Total $22,726.65
40 CAPITAL IMPROVEMENTS KIMLEY -HORN AND ASSOCIATES INC PROFESSIONAL SVCS $16,156.00
86TH ST WIDENING 145 -161 -Total
$16,156.00
UNIVERSAL FIELD SERVICES INC ROW ACQUISITION SVCS
$4,000.00
96TH FROM 134TH TO 145TH -Total
$4,000.00
UNIVERSAL FIELD SERVICES INC ROO ACQ SVCS MILEAGE
$176.21
UNIVERSAL FIELD SERVICES INC ROW ACQUISITION SVCS
$3,275.00
CIP 96/145TH INTERSECT -Total $3,451.21
CAPITAL IMPROVEMENTS -Total $23,607.21
70 CITY GARAGE AEP /PSO ELECTRIC USE $434.77
JPMORGAN CHASE BANK
AMAZON -LIFT
$70.41
JPMORGAN CHASE BANK
ASCO -PARTS
$658.55
JPMORGAN CHASE BANK
CHRIS NIKEL- SERVICE
$1,992.70
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$2,090.58
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$326.25
JPMORGAN CHASE BANK
STANDARD -PARTS
$8.09
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$1,043.28
UNIFIRST HOLDINGS LP
VEHICLE MAINT UNIFORM
$79.06
VEHICLE MAINTENANCE •Total
$6,703.69
CITY GARAGE -Total
$6,703.69
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS
$8,525.39
WORKERS'COMPSELF -INS -Total
$8,525.39
WORKERS' COMP SELF -INS -Total
$8,525.39
77 GENERAL LIABILITY - PROPERT
HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICE FEES
$302.50
GEN LIAB -PROP SELF INS -Total
$302.50
GENERAL LIABILITY - PROPERT - Total
$302.50
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK PUSH PEDAL - FITNESS
$180.00
JPMORGAN CHASE BANK SAVON- MAILERS $250.00
JPMORGAN CHASE BANK SPROUTS - SUPPLIES $12.30
JPMORGAN CHASE BANK WALMART- LUNCHEON $6.96
WELLNESS -Total $449,26
HEALTHCARE SELF INS FUND -Total $449.26
City Grand Total $497,268.39
�d
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff, Deputy Chief of Police
SUBJECT: 2025 Oklahoma Highway Safety Office Grant
DATE: May 31, 2024
BACKGROUND:
In the last decade, there were over 6,000 motor vehicle collisions in Owasso. Of those
accidents, more than 1,000 resulted in serious injury or death. Although Owasso continues
to enjoy very low violent crime rates, the threat presented to the safety of our residents
and visitors from traffic collisions continues to be a concern and necessitates that the
Owasso Police Department direct resources toward traffic enforcement.
The Owasso Police Department applied for grant funding through the "2025 Highway
Safety Office Grant." This grant is made available by the Oklahoma Highway Safety Office
(OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies with
resources to reduce the number of injury/fatality collisions in Oklahoma.
In May 2024, OHSO notified staff that $94,181.00 has been awarded to the Police
Department. OHSO designated this funding for approximately 2,000 hours of supplemental
overtime to be directed specifically toward high visibility general traffic enforcement.
Partnering with OHSO to reduce collisions is consistent with the department's objective to
reduce traffic - related injuries and fatalities.
GRANT FUNDING:
There is no match requirement for the grant award; however, the Police Department will
be responsible for fuel and maintenance costs for police vehicles used during grant
overtime traffic patrols. The grant is funded using a cost reimbursement concept. The
Police Department will expend monies through its existing budget and then claim
reimbursement from OHSO. In order to receive grant funding, the City of Owasso must
enter into an agreement with OHSO and provide resources to manage the grant.
RECOMMENDATION:
Staff recommends acceptance of the 2025 Highway Safety Office Grant in the amount of
$94,181.00, authorization to execute all necessary documents, and approval of a budget
amendment in the Half Penny Sales Tax Fund, increasing estimated revenues and the
appropriation for expenditures in the Police Department by $94,181.00.
sd
P- e.a�«,....REµ�
TO: The Honorable Mayor and City Council
FROM: David Hurst, Fire Chief
SUBJECT: Cherokee Nation Donation Acceptance and Budget Amendment
DATE: May 31, 2024
BACKGROUND:
On May 6, 2024, the Cherokee Nation donated $3,500.00 to the City of Owasso Fire Department.
The donation is part of the Cherokee Nation's initiative to be good partners within the community
by aiding worthwhile causes that provide valuable services to the community and Cherokee
Nation citizens.
If approved, the donated funding will be utilized to support fire department operations.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a
budget amendment increasing the estimate of revenues and the appropriation for expenditures
in the Fire Department by $3,500.00.
TO:
The Honorable Mayor and City Council
FROM:
Carly Novozinsky, Finance Director
SUBJECT:
FY 2024 -2025 Budget Public Hearing
DATE:
May 31, 2024
BACKGROUND:
The Municipal Budget Act establishes definitions and other requirements for budgetary
accounting. Among the requirements is a public hearing by the governing body of the proposed
budget. The hearing is to be conducted no later than fifteen days before the end of the fiscal
year. Notice of the hearing with the proposed Budget Summary must be published five days
before the hearing. The attached notice was published in the Owasso Reporter on
Wednesday, May 22, 2024, and Wednesday, May 29, 2024.
The public hearing provides an opportunity for comments or questions about the proposed
budget from the public and the City Council. The proposed budget will be on the June 11, 2024,
Worksession agenda for discussion. A resolution to approve the FY 2024 -2025 budget will be on
the June 18, 2024, City Council agenda for consideration and action.
ATTACHMENT:
Notice of Public Hearing
\V \
Rtin TER
AFFIDAVIT OF PUBLICATION
Owasso Reporter
202 E 2nd Ave
(918) 272 -1155
1� of lawful age, am a
of
it�vr the Owasso Reporter of Owasso,
Oklahoma, a weekly newspaper of general circulation in
Tulsa County, Oklahoma, a legal newspaper qualified to
publish legal notices, as defined in 25 O.S. A A§ 106 as
amended, and thereafter, and complies with all other
requirements of the laws of Oklahoma with reference to
legal publication. That said notice, a true copy of which is
attached hereto, was published in the regular edition of said
newspaper during the period and time of publication and not
in a supplement, on the DATE(S) LISTED BELOW
PUBLICATION DATES :MCQ 224 9-q
I B LI ATa I M;Z! $ �1 boa
�
, `Z. S
VERIFICATION
STATE OF INDIANA
COUNTY OF LAKE
Signed or attested before me on this
30 day of �Jbk A.D. 202.
t,
Notary Public
My Commission Expires:
" p� "'r.. CHRISTINA PALMA
o� Notary Public, State of Indiana
j
�SEAL °= Lake County
%h•, t Commission Number NP0760111
.�, "pp11paP�p�° My Commission Expires
July 24, 2031
Notice of Public Hearing
Owasso City Council will hold a public hearing on the proposed FY 2025 budget during the City Council meeting at 6:30 on June 4, 20241n the
Council Chambers pl Old Central, 109 N. Birch. The
proposed budget is available for inspection at City Hall, the Owasso Public Library and
www.cityofowasso.com
City of Owasso - Proposed Budget Summary
Fiscal Year 2024 -2025
Revenue by Fund 6 Source
Expenditure by Fund 8 Deaadment
General Fund:
General Fund:
Taxes $
40225,468
Municipal Court $
418,225
Licenses& Permits
253,302
Managerial
1.078.549
Intergovernmental
959.112
Finance
986,886
Charges & Fees
768,224
Human Resources
655,205
Fines & Forfeitures
311,899
General Government
652,097
Other
335,979
Information Technology
1,591,981
Interfund Transfers In
22,099.128
Building Maintenance
651,678
Half Penny Sales Tax Fund:
Community Development
1,185,935
Taxes
5.630,649
Police Services
9.389,891
Other
146.194
Police Communlcalions
363.911
Interfund Transfers In
1,134,515
Animal Control
371,071
Ambulance Service Fund:
Fire Services
7,580,00p
Charges & Fees
2,251,122
Emergency Preparedness
151,883
Other
20,299
Engineering
1,123,391
Ambulance Capital Fund:
Slormwater
802,100
Charges & Fees
396,265
Cemetery
129,704
Other
8,456
Parks
1,342.248
E -911 Fund:
Recreation S, Culture
578,468
Charges & Fees
440,072
Community Center
537,184
Other
14,223
Historical Museum
44,690
Interfund Transfers In
1,100.000
Economic Development
248,000
Cemetery Care Fund:
Strong Neighborhood
17,667
Charges &Fees
1,000
Half Penny Sales Tax Fund:
Other
Vt
Police Services
2,721,836
Emergency Siren Fund:
Fire Services
2,699,763
Licenses & Permits
1,434
Streets
3.138,878
Other
200
Vision Recapture Tax Fund
340,029
Hotel Tax Fund:
Ambulance Service Fund
2,017,842
Taxes
619.661
Ambulance Capital Fund
318,339
Other
34,101
E -911 Fund
1,724,915
Marini Management Fund:
Cemetery Care Fund
1,850
Charges & Fees
1,963,139
Emergency Siren Fund
10,000
Other
63,990
Juvenile Court Fund
434
Opioid Settlement Fund:
Hotel Tax Fund:
Other
2,000
Economic Development
96.000
Tax Incremental Financing:
Strong Neighborhood
235,746
Taxes
503.209
Stormwater Management Fund
7,513.034
Other
969
Opicid Settlement Fund
34,759
Vision Recapture Tax Fund:
Park Development Fund
250,WD
Taxes
20,00)
Capital Improvements Fund
9,410,000
Other
5,000
Transportation Tax Fund
6,400.000
Park Development Fund:
Vehicle Maintenance Fund
988,525
Licenses & Permits
30,000
Self - Insurance Fund:
Other
3,794
Workers'Comp
696,000
Capital Improvements Fund:
Gen Prop Liob
5104000
Other
142.604
Healthcare
9,227,300
Interfund Transfers in
2,798,214
Subtotal Expenditures
72,238,014
Transportation Tax Fund:
Taxes
5,928,004
Interfund Transfers Out:
Other
13,000
General Fund Transfer to OPWA
33 ,289,342
Vehicle Maintenance Fund:
General Fund Transfer to E -91 I Fund
1,100,000
Charges & Fees
944,756
General Fund Transfer to Half Penny Funtl - Streets
1,134,515
Self- Insurance Fund:
TIF Transfer to OPWA
504,178
Charges & Fees
10,187,300
General Fund Transfer to OPGA
1,000,000
Other
75,000
Sinking Fund Transfer to Self - Insurance Fund
105,000
Interfund Transfers In
105,000
Total Expenses $
109,371.049
Sinking Fund:
Taxes
105.000
Other
21
Total Revenues $
99,642476
TO:
The Honorable Mayor and City Council
FROM:
Michele Dempster, Human Resources Director
SUBJECT:
City Attorney Employment Agreement
DATE:
May 31, 2024
BACKGROUND:
Subsequent to an Executive Session for the purpose of discussing the annual employment
evaluation and personnel matters of the City Attorney, Julie Lombardi, a proposed Employment
Agreement was developed.
COMMENTS:
Staff was directed to prepare a proposed agreement with a July 1, 2024 effective date, including
an annual salary of $168,000, longevity pay equivalent to that of non - contract employees, and a
$100 a month technology allowance. The proposed contract includes language continuing the
Employment Agreement into Fiscal Year 2025 -2026, contingent upon City Council approval of
funding through the budget process for the second year.
ACTION:
Presented for your consideration is an Employment Agreement between the City and City
Attorney, Julie Lombardi. Outside attorney Beth Anne Childs has reviewed the proposed
Employment Agreement.
ATTACHMENT:
Employment Agreement between City of Owasso and City Attorney, Julie Lombardi.
EMPLOYMENTAGREEMENT
THIS EMPLOYMENT AGREEMENT (the "Agreement "), is made and entered into as
of this 4th day of June, 2024, by and between the City of Owasso, Oklahoma (the "City ") and Julie
Lombardi ( "Lombardi ").
WHEREAS, the City Council desires to employ the services of Julie Lombardi to serve as
City Attorney for the City of Owasso, Oklahoma; and
WHEREAS, in order to make possible full work productivity and exercise of professional
judgment and to provide for Lombardi's peace of mind and morale in the performance of her
duties, it is appropriate to establish certain conditions of employment and benefits in a written
employment agreement; and
WHEREAS, Lombardi has agreed to accept employment as the City Attorney, subject to
the terms, conditions and provisions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
SECTION I - EMPLOYMENT AS CITY ATTORNEY; DUTIES; AND REASONABLE
SKILL AND DILIGENCE
1.1 Employment as City Attorney. The City hereby agrees to employ Julie Lombardi as City
Attorney of the City of Owasso, Oklahoma.
1.2 Duties. Lombardi shall perform the functions and duties specified in the City of Owasso
Charter, the Owasso Code of Ordinances, and Oklahoma State Statutes. Lombardi shall perform
all other legally permissible and proper duties and functions as the City Council shall from time -
to -time assign. All duties assigned to Lombardi by the Council shall be appropriate to and
consistent with the professional role and responsibilities of the position of City Attorney.
1.2 Reasonable Skill and Diligence. Lombardi shall perform the duties of City Attorney with
reasonable care, diligence, skill, and expertise.
SECTION I1- TERM OF AGREEMENT; SUBSEQUENT FISCAL YEAR FUNDING;
AND NEGOTIATION FOR NEW AGREEMENT
2.1 Term of Agreement. The term of this Agreement shall commence on July 1, 2024, and be
in effect until June 30, 2026.
2.2 Funds for Subsequent Fiscal Years. The parties acknowledge that Lombardi's salary and
benefits for fiscal year 2026 are on a year -to -year basis, subject to annual appropriation.
2.3 Negotiation for New Employment Agreement. No later than May 15, 2026, the City
Council shall meet, consider, and advise Lombardi of the Council's intent to enter into good faith
negotiations for a new Employment Agreement.
SECTION III — COMPENSATION; BENEFITS; AND RETIREMENT
3.1 Salary. Lombardi shall be paid a base salary of $168,000.00 per year. Lombardi's salary
shall be payable in bi- weekly installments at the same time other City employees are paid.
3.2 Longevity _Pay. The City agrees to pay to Lombardi the same longevity pay provided to
other non -union employees of the City.
3.3 Insurance. Lombardi shall receive the same group term life, health, vision, dental, and
disability insurance coverage as is offered to other non -union employees of the City. Dependent
coverage shall be offered subject to compliance with all group plan provisions established in the
plan benefit documents with the City's contribution to be the same percentage toward dependent
coverage as regular non -union employees.
3.4 Other Benefits. Unless expressly provided otherwise in this Agreement and in addition to
those benefits specifically set forth herein, Lombardi shall receive all other benefits offered to
regular non -union City employees.
3.5 Retirement. Lombardi is entitled to continued participation in the City's retirement
programs under the same terms and conditions offered to other non -union City employees.
SECTION IV - TRANSPORTATION AND TECHNOLOGY
4.1 Transportation. Lombardi will use her personal vehicle in the performance of her duties.
When she is required to use her personal vehicle, the City shall reimburse her according to IRS
standard mileage rates for the current tax year.
4.2 Provision of Technology. Recognizing the importance of security and access to City
systems, whether at the office or away, the City shall provide Lombardi a laptop, tablet, mobile
technology and related software for the primary purposes of City- related use. Upon termination
of Lombardi's employment, all issued laptops, tablets, and mobile connectivity devices shall be
returned to the City.
4.3 Technology Allowance. Because of Lombardi's need to facilitate communication in the
furtherance of City business outside of regular business hours, Lombardi shall be entitled to a
technology allowance in the amount of $100.00 per month. The technology allowance shall
include internet and cellular phone service, as well as other necessary technology. Lombardi shall
be responsible for securing appropriate and necessary technology, phone and internet service.
SECTION V - PAID LEAVE
5.1 Vacation. Lombardi shall be entitled to annual vacation leave as is provided to regular
non -union employees.
5.2 Sick Leave. Lombardi shall be entitled to the same amount of sick leave provided to
regular non -union employees with no maximum accrual.
2
5.3 Holidays. Lombardi shall be entitled to the same paid holidays provided to regular non-
union employees.
SECTION VI - PROFESSIONAL DUES; SUBSCRIPTIONS; AND TRAINING
6.1 Professional Dues and Subscriptions. The City shall pay the professional dues and
subscriptions for Lombardi as necessary for her full participation in the Oklahoma BarAssociation
(the "OBA "), the International Municipal Lawyers Association ( "IMLA "), the Oklahoma
Association of Municipal Attorneys ( "OAMA "), and the Tulsa County Bar Association (the
"TCBA "). The City Council shall consider Lombardi's participation in other organizations as may
be appropriate for the maintenance of Lombardi's license to practice law, her professional growth
and advancement, and for the good of the City, including the Chamber of Commerce and civic
clubs.
6.2 Training and Professional Development. The City shall pay for Lombardi to travel to
continuing legal education, meetings, short courses, conferences, institutes, and seminars as
needed for Lombardi's professional development or in support of City development, management,
and operations.
SECTION VII - HOURS OF WORK AND OUTSIDE EMPLOYMENT
7.1 Hours of Work. Lombardi acknowledges the proper performance of her duties require her
to generally observe normal business hours and will also often require the performance of
necessary services outside of normal business hours. Lombardi agrees to devote such additional
time as is necessary for the full and proper performance of her duties and that the compensation
herein provided includes compensation for the performance of all such services. However, the
City intends that reasonable time off be permitted to Lombardi, such as is customary for exempt
employees so long as the time off does not interfere with the normal conduct of the office of City
Attorney.
7.2 Outside Employment. Lombardi agrees to be in the exclusive employment of the City
unless and until this Agreement is terminated and further agrees to devote full time and effort to
the performance of her duties. Lombardi shall not work for any other employer except as
specifically approved by the City Council. This provision shall not preclude occasional teaching
or occasional consulting with organizations such as the Oklahoma Municipal League, the
International Municipal Lawyers Association, or the Oklahoma Association of Municipal
Attorneys, or to any writing during Lombardi's time off, so long as such activities do not interfere
with her duties of her duties.
SECTION VIII - TERMINATION AND SEVERANCE
8.1 Termination by Lombardi. Lombardi may terminate this Agreement for any reason with
sixty (60) days written notice to the Mayor. In the event of Lombardi's voluntary termination, she
shall not be entitled to any of the Severance Provisions contained in Section 8.6, but shall be
entitled to payment for all accrued vacation, payable in a lump sum, minus applicable federal and
state deductions and payroll taxes.
8.2 Resignation. City and Lombardi mutually agree that certain circumstances may arise
where Lombardi may tender her resignation from employment conditioned upon the receipt of
severance pay as described in Section 8.6 herein. If the City Council accepts such resignation, the
claim for payment as described in Section 8.6 shall be approved and paid.
8.3 Termination by City Council for Cause. The City Council may terminate this Agreement
at any time for any reason amounting to Lombardi's affirmative misconduct, malfeasance in office,
conviction or plea of guilty or nolo contendere for a crime involving moral turpitude, or the
physical inability to perform the duties of office. In the event of Lombardi's termination for cause,
she shall not be entitled to any of the Severance Provisions contained in Section 8.6.
8.4 Termination by City Council for any Reason Other Than Cause The City Council may
terminate this Agreement for any reason other than for cause as set forth in Section 8.3. In the
event of termination for any reason other than for cause as set forth in Section 8.3, Lombardi shall
be entitled to a Severance Package as set forth in Section 8.6.
8.5 Expiration. The parties hereby agree that expiration of this Agreement without an offer
from the City, or an expressed desire on behalf of the City to renew the Agreement, shall constitute
termination without cause, and, unless otherwise negotiated with Lombardi, or notification given
of the reasons for termination with cause by City, shall result in payment of twelve (12) months of
Lombardi's salary and benefits, as set forth more fully in Section 8.6.
8.6 Severance Package. In the event of termination for any reason other than cause as set forth
in Section 8.3 above, Lombardi shall be entitled to a Severance Package consisting of the
following:
a. Twelve (12) months' salary, paid in a lump sum, minus applicable federal and state
deductions and payroll taxes following the first full year of Lombardi's term of
employment as an employee of the City of Owasso; and
b. The City's portion of Lombardi's Medical, Dental, and Vision insurance for a period of one
(1) year paid in a lump sum; and
c. Accrued vacation, paid in a lump sum, minus applicable federal and state deductions and
payroll taxes.
8.7 Compliance with Severance Provisions. For the purposes of complying with the severance
provisions of this Agreement, appropriations held as unencumbered fund balances in any
appropriate fund of the City of Owasso or the Owasso Public Works Authority shall be deemed to
be available and authorized for transfer to the appropriate salary and benefit expenditure accounts
to insure fulfillment of the Severance Provisions of this Agreement.
SECTION IX - PERFORMANCE REVIEWS AND MERIT CONSIDERATION
9.1 Formal Performance Review. The City Council shall conduct a formal performance
review of Lombardi on or before June 30, 2025. The Performance Review shall be in accordance
with specific criteria developed jointly by the City Council and Lombardi.
9.2 Merit Consideration. Merit consideration for a salary increase will be provided in
conjunction with the Formal Performance Review, or more often if the City Council so indicates.
El
Salary adjustments, if given, will be based upon satisfactory or better performance during each
year of employment.
ARTICLE X - NOTICES
10.1 Notices. Any notices pursuant to this Agreement shall be given by deposit in the United
States Mail, postage prepaid, to the following:
City:
Mayor of the City of Owasso
200 South Main
Owasso, Oklahoma 74055
Lombardi:
Julie Lombardi
200 South Main
Owasso, Oklahoma 74055.
Alternatively, notices may be personally served upon Lombardi and the Mayor, who is authorized
to accept service on behalf of the City Council. Notice shall be deemed given as of the date of
personal service or as of the date of deposit of the written notice in the United States mail.
ARTICLE XI - LICENSURE TO PRACTICE LAW AND INDEMNIFICATION
11.1 License to Practice Law: Lombardi warrants and agrees that she is licensed to practice law
in the State of Oklahoma and is in good standing with the Oklahoma Bar Association. Lombardi
agrees that she must maintain her license to practice and remain in good standing throughout the
term of this Agreement and as a condition of her employment. Should Lombardi cease to be
authorized to practice law in Oklahoma or cease to be in good standing with the Bar Association,
this Agreement will terminate immediately.
11.2 Indemnification: To the maximum extent permitted by law, the City agrees to defend,
indemnify, and hold Lombardi harmless against any and all claims, demands, suits, actions or
proceedings of any kind or nature, including reasonable attorney's fees, arising out of the good
faith performance of her duties and responsibilities as City Attorney.
ARTICLE XII - GENERAL PROVISIONS
12.1 General Expenses. The City Council recognizes that certain expenses of a nonpersonal
and job - affiliated nature are incurred by Lombardi and the City, therefore, agrees to reimburse or
pay said general expenses and the Finance Director is authorized to disburse such funds upon
receipt of duly executed expense reports, receipts, statements, or affidavits.
12.2 Entire Agreement and Modification. This document contains the entire agreement between
the parties and may not be modified except in writing and executed by both parties.
12.3 Savings Clause and Severability. If any provisions or sections of this Agreement are found
to be invalid or unenforceable for any reason, such finding shall not impair the remainder of the
Agreement.
12.4 Representations by Lombardi. Lombardi specifically represents that she has sought such
independent consultation and representation with regard to this Agreement as she may desire, prior
to its execution. Lombardi fully understands the terms and conditions contained herein. Lombardi
further understands that no individual of the Owasso City Council and no employee of the City
has functioned as an agent or advisor of Lombardi prior to execution of this Agreement.
12.5 Jurisdiction and Venue. This Agreement has been executed in Tulsa County, Oklahoma,
and virtually all of the performance of this Agreement shall be performed throughout the State of
Oklahoma. Therefore, all suits and special proceedings hereunder shall be construed under and
pursuant to the laws of the State of Oklahoma, which laws shall apply and govern any such actions
or special proceedings brought or in connection with or because of this Agreement, the exclusion
of the law in any other forum.
APPROVED BY THE CITY COUNCIL ON THIS. 4th DAY OF JUNE, 2024.
CITY OF OWASSO: ATTEST:
Alvin Fruga, MAYOR Juliann Stevens, CITY CLERK
Approved as to form and legality:
Beth Anne Childs
Beth Anne Childs, Special Counsel
• ICS'•
Julie Lombardi
sd
TO: The Honorable Mayor and City Council
FROM: Michele Dempster, Human Resources Director
SUBJECT: International Association of Firefighters Local #2789 Contract for FY 2024 -2025
DATE: May 31, 2024
BACKGROUND:
The Fiscal Year 2023 -2024 contract negotiated with the International Association of Firefighters
(IAFF) includes a provision for a second year, pending City Council ratification.
The second year of the contract, effective for Fiscal Year 2024 -2025, includes a 4% across the
board increase effective July 1, 2024. All other language remains unchanged.
The increase in all costs associated with continuing the contract is $287,537.
RECOMMENDATION:
Staff recommends ratification of the Fiscal Year 2024 -2025 contract between the City of Owasso
and the International Association of Firefighters Local #2789 and authorization to execute all
necessary documents.
ATTACHMENT:
2024 -2025 IAFF contract
AGREEMENT BETWEEN
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION
moo
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS
LOCAL NO. 2789
July 1, 2024 - June 30, 2025
TABLE OF CONTENTS
ARTICLE 1
PURPOSE OF AGREEMENT .................................................. ..............................1
ARTICLE2
RECOGNITION ........................................................................ ..............................2
ARTICLE 3
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION .........................3
ARTICLE 4
GENDER NEUTRALITY CLAUSE ........................................ ..............................4
ARTICLE 5
AUTHORITY AND TERM ...................................................... ..............................5
ARTICLE 6
MANAGEMENT RIGHTS AND RESPONSIBILITIES ......... ..............................6
ARTICLE 7
PREVAILING RIGHTS ............................................................ ..............................7
ARTICLE 8
PROHIBITION OF STRIKES ................................................... ..............................8
ARTICLE 9
BARGAINING UNIT RIGHTS AND SECURITY .................. ..............................9
ARTICLE 10
PERSONNEL FILES ................................................................ .............................10
ARTICLE I 1
REGULAR AND SPECIAL MEETINGS ................................ .............................12
ARTICLE 12
ORGANIZED MEAL PROGRAM .......................................... .............................13
ARTICLE 13
SENIORITY ............................................................................. .............................14
ARTICLE 14
HOURS AND TIME EXCHANGE .......................................... .............................16
ARTICLE 15
PERSONNEL REDUCTION ................................................... .............................17
ARTICLE16
STAFFING ............................................................................... .............................18
ARTICLE 17
SAFETY AND HEALTH COMMITTEE ................................ .............................19
ARTICLE 18
GRIEVANCE PROCEDURES ................................................ .............................20
ARTICLE 19
DUES CHECK - OFF ................................................................. .............................25
ARTICLE 20
COMPENSATION ................................................................... .............................26
ARTICLE21
OVERTIME .............................................................................. .............................29
ARTICLE 22
VACATIONS AND HOLIDAYS ............................................ .............................31
ARTICLE23
SICK LEAVE ........................................................................... .............................32
ARTICLE 24
COURT AND JURY LEAVE .................................................. .............................34
ARTICLE25
UNIFORMS .............................................................................. .............................35
ARTICLE 26
INSURANCE ............................................................................ .............................37
ARTICLE 27
TUITION REIMBURSEMENT ............................................... .............................38
ARTICLE 28
SUCCESSORS AND ASSIGNS .............................................. .............................40
ARTICLE 29
SAVINGS CLAUSE ................................................................. .............................41
ARTICLE30
LONGEVITY ........................................................................... .............................42
ARTICLE 31
RETIREMENT AND PENSION .............................................. .............................43
ARTICLE 32
PHYSICAL FITNESS PROGRAM ......................................... .............................44
ARTICLE 33
DRUG & ALCOHOL TESTING ............................................. .............................45
SIGNATURE
PAGE
APPENDIX A,
APPENDIX B, APPENDIX C, APPENDIX D, APPENDIX E
ARTICLE 1
PURPOSE OF AGREEMENT
It is the intent and purpose of this Agreement, entered into by and between the CITY OF
OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER and LOCAL NO. 2789,
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AFL /CIO /CLC, hereinafter referred
to as UNION, Employees, Members of the Bargaining Unit to achieve and maintain harmonious
relations between the parties hereto and to provide for the equitable and orderly adjustment of
grievances which may arise during the terms of this Agreement.
ARTICLE 2
RECOGNITION
The Employer recognizes the Union as the exclusive bargaining agent for all employees
of the Fire Department, except the Fire Chief, one designated Administrative Assistant, civilian
employees, and probationary employees.
ARTICLE 3
MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION
Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation
of both parties to undertake affirmative action to insure that applicants or employees are treated
without regard to race, color, religion, sex, sexual orientation, gender identity, national origin,
status of Union membership, or political affiliations. Specifically, pursuant to Equal
Employment Opportunity Commission Guidelines, each party is obligated to take positive action
in affording equal employment, training and promotional opportunities to all members, as
required by Title VII of the Civil Rights Act of 1964, as amended. Additionally, nothing in this
Agreement shall be interpreted as diminishing the obligation of both parties to comply with the
provisions of the Fair Labor Standards Act, or any duly adopted Department of Labor
Regulations promulgated thereunder.
Section 2. In the event that any portion of this Agreement unintentionally conflicts with
the Employer's capability to be in compliance with said Acts, the EEOC Guidelines and
Department of Labor Regulations will be overriding to that portion of this agreement.
ARTICLE 4
GENDER NEUTRALITY CLAUSE
"Gender ". A word importing one gender only shall extend and be applied to all genders.
ARTICLE 5
AUTHORITY AND TERM
Section 1. The Employer and the Union have, by these present, reduced to writing
the collective bargaining Agreement resulting from negotiations entered into by the Employer
and the Union.
Section 2. This Agreement shall become effective on the first day of July, 2023 and
shall remain in full force and effect until midnight, June 30, 2024. The Employer and the Union
agree that on or before June 30, 2024 each shall ratify all articles of this agreement to provide for
a continuation of this agreement for fiscal year July 1, 2024 to June 30, 2025.
Section 3. Whenever wages, rates of pay, or any other matters requiring appropriation of
monies by the Employer are included as a matter of collective bargaining, it shall be the
obligation of the Union to serve written notice thereof one hundred twenty (120) days prior to
June 23`d of each year, the last day on which monies can be appropriated by the Employer to
cover the Agreement period which is the subject of the collective bargaining procedure.
Section 4. It shall be the obligation of the Employer and the Union to meet at a
reasonable time and confer in good faith with representatives of the Union and Employer ten
(10) days after receipt of written notice from the Union or Employer requesting a meeting for
purposes of collective bargaining.
Section 5. In the event the Union and the Employer are unable, within thirty (30) days
from and including the date of the first meeting to reach an agreement, any and all unresolved
arbitrable issues may be submitted to arbitration at the request of either party.
ARTICLE 6
MANAGEMENT RIGHTS AND RESPONSIBILITIES
Section 1. The Union recognizes the prerogative of the Employer to operate and
manage its affairs in all respects and in accordance with its responsibilities, and the powers or
authority which the Employer has not officially abridged, delegated, granted or modified by this
Agreement are retained by the Employer, and all rights, powers and authority the Employer had
prior to the signing of this Agreement are retained by the Employer, and remain exclusively
without limitation within the rights of the Employer.
Section 2. Except as may be limited herein, the Employer retains the right in
accordance with the Constitution, the laws of the State of Oklahoma, and the Charter of the
municipality and the responsibilities and duties contained in the laws of the State of Oklahoma
and the ordinances and regulations promulgated thereunder:
A. To determine Fire Department policy, including the rights to manage the affairs of
the Fire Department in all respects, except as stated above;
B. To assign working hours, including overtime;
C. To direct the members of the Fire Department, including the right to hire,
terminate, suspend, discipline, promote or transfer any Firefighter;
D. To determine the table of organization of the Fire Department, including the right
to organize and reorganize the Fire Department and the determination of job
classifications and ranks based upon duties assigned;
E. To determine the safety, health and property protection measures for the Fire
Department;
F. To allocate and assign work to Fire Fighters within the Fire Department;
G. To be the sole judge of the qualifications of applicants and training of new
employees;
H. To schedule the operations and to determine the number and duration of hours of
assigned duty per week;
I. To establish and enforce Fire Department rules, regulations and orders;
J. To introduce new, improved or different methods and techniques of operation of
the Fire Department or change existing methods and techniques;
K. To determine the amount of supervision necessary;
L. To control the departmental budget; and
M. To take whatever actions may be necessary to carry out the mission of the employer
in situations of emergency.
ARTICLE 7
PREVAILING RIGHTS
Section 1. All rules, regulations, fiscal procedures, working conditions, departmental
practices and manner of conducting the operation and administration of the Owasso Fire
Department currently in effect for and with respect to the members of the Fire Department on the
effective date of this Agreement, which are not included in this Agreement, shall remain in full
force and effect, unchanged and unaffected in any manner, unless and except as modified or
changed by the specific terms of this Agreement.
0
ARTICLE 8
PROHIBITION OF STRIKES
Section 1. During the term of this Agreement, the Union agrees to a prohibition of
any job action; i.e., strikes, work slowdowns, mass absenteeism, or being a party to such
activities. The Union shall not be in breach of Agreement where the acts and actions enumerated
above are not caused or authorized by the Union.
Section 2. Upon notification confirmed in writing by the Employer to the Union that
certain of its members are engaged in a job action, the Union shall immediately, in writing, order
such member to cease the job action and return to work at once. The Union shall provide the
Employer with a copy of such an order. Additionally, a responsible officer of the Union shall
publicly order all employees participating in a job action to cease such action.
Section 3. Nothing contained in this Article shall be construed to limit, impair, or
affect the right of the Union or any other member of the bargaining unit to the expression or
communication of a view, grievance, complaint, opinion or any matter related to conditions or
compensation of employment or their betterment so long as the same does not interfere with the
full, faithful and proper performance of duties of employment.
ARTICLE 9
BARGAINING UNIT RIGHTS AND SECURITY
Section 1. Bulletin Boards. The Employer shall provide space in all fire stations for
Union bulletin boards. Materials posted on bulletin boards shall be limited to Union business,
notice of meetings, seminars, workshops, legislative reports, safety bulletins, etc. No materials
of a subversive or derogatory nature or political endorsements shall be posted.
Section 2. Time Off for Union Business. After written notice to Fire Chief or
Designated Administrative Assistant, Union representatives may be granted time off without loss
of pay to conduct bona fide Union business, provided however, that time off will not impede the
proper operations of the Fire Department and adequate manpower is available, as determined by
the Fire Chief or his designated Administrative Assistant.
ARTICLE 10
PERSONNEL FILES
Section 1. It is agreed that with all materials concerning investigation, complaints,
reprimands, counseling sessions for violations of any rules, regulations or policies, that might be
considered detrimental to the employee's position advancement or future with the Department,
that are to be placed in the employee's personnel file, that the Employer shall notify said
employee of such action and the employee shall be given the proper opportunity to appeal such
action before it becomes a part of his personnel file.
Section 2. A firefighter shall be allowed to review his personnel file under
supervision at any reasonable time upon written request to the Fire Chief.
Section 3. Recognizing that disciplinary actions provide a basis for training and
counseling and are not meant to perpetually penalize an employee, the following procedure is
hereby established:
Procedure
A. Employees may request that disciplinary actions be sealed according to the following
schedule:
1. Written reprimands and notice of oral reprimands with no recurrence after one (1)
year may be sealed.
2. Suspensions three (3) days or less than three (3) days, without recurrence, after
two (2) years.
3. Suspension more than three (3) days, without recurrence, after two (2) years.
4. Disciplinary probation after two (2) years from the termination of such probation
if no other disciplinary action has occurred during that period.
B. Written Requests for sealing of disciplinary actions should be directed to the office of the
Fire Chief.
C. The Human Resources Department shall be notified in all cases where sealing of
disciplinary action is taken, and City Personnel file copies will be sealed or destroyed
accordingly.
D. The sealed action shall not be held to discriminate against the employee in any
subsequent disciplinary action, or in the event of impending promotion, merit step raise,
transfer, special requests, modification of duty, vacation selection, application for other
employment, or against any other action the employee may take for his personal
improvement or betterment.
10
ARTICLE 10
PERSONNEL FILES
(Continued)
E. Once sealed, the file shall not be opened unless the employee request such unsealing;
however, the employee may review investigative reports pertaining to the actions; or at
the discretion of the Fire Chief who may deem it necessary to the employee's welfare
to do so; but, in any case, the employee is to be notified of the opening of the sealed file
and the reason therefore.
F. Upon request, all unfounded, exonerated, not sustained, and no finding complaints will be
immediately removed from the employee's personnel file. Such complaints shall be
sealed and accessed by the City Attorney for pending litigation or for review of similar
complaints which may occur within one (1) year of the original complaint. Such
unfounded, exonerated, not sustained, and no finding complaints will be destroyed after
five (5) years from date of occurrence.
Section 4. All letters of appreciation and /or commendation received by the
department regarding an employee(s) will be given to the appropriate employee(s) within five (5)
business days.
11
ARTICLE 11
REGULAR AND SPECIAL MEETINGS
Section 1. The Union will be permitted to hold regular and special meetings on the
Employer's premises with the understanding that permission, time and location of such meetings
must be approved by the Fire Chief or his designated Administrative Assistant prior to said
meetings.
Section 2. It is understood that the Union and the Employer will cooperate in this
Agreement and excessive requests will not be made by the Union. Permission to hold meetings
shall not be unreasonably denied by the Employer so long as meetings do not impede or interfere
with the normal operations of the Fire Department.
12
ARTICLE 12
ORGANIZED MEAL PROGRAM
Section 1. Union members will be required to participate in an organized meal
program while on duty. However, if any employee is on a special diet, he /she will not be
required to participate for the time period he /she is on a special diet. The amount to be
contributed for meals will be determined by and contributed by the members of each duty station
on each shift. However, the amount shall not be less than Five Dollars ($5.00) per shift per
member. This article is not subject to the grievance procedures of this Agreement. Further it is
agreed that this section of the Agreement will be enforced solely by the bargaining unit.
13
ARTICLE 13
SENIORITY
Section 1. Seniority shall mean the status attained by length of continuous service in
the Fire Department.
Section 2. Where two or more employees have the same employment date, seniority
shall be determined by a hiring list established subsequent to the completion of the hiring
process. When two or more employees will be given the same start date, the Union shall be
provided a copy of the established hiring list prior to the start date.
Section 3. Seniority will be a factor to be considered by the Fire Department in
determining the priority of each member to:
A. Time when compensatory, vacation and holiday time off is granted;
B. Shift assignment; and
C. Anytime overtime is required, whether scheduled or non - scheduled, the first
choice of replacement shall go to another employee meeting the following
criteria:
1. Has the same duty qualifications;
2. Among those with the same duty qualifications, has the most seniority; and
3. Provides compliance with minimum manning criteria of the department.
Section 4. Seniority shall be lost upon the occurrence of any of the following:
A. Discharge, if not reversed;
B. Resignation;
C. Unexcused failure to return to work upon the expiration of a formal leave of
absence provided no reasonable excuse is found; and
D. Retirement.
Section 5. Promotion shall be subject to evaluation and examination ofjob
performance and ability. Seniority will be considered, but will not be the determining factor.
Any bargaining unit member serving in an acting capacity for six (6) or more consecutive
months may be promoted to the vacant position without being subject to a testing procedure, as
long as that employee meets the minimum qualifications for the position. Should a member of
the bargaining unit serve in an acting capacity for six (6) or more consecutive months and not
meet the minimum qualifications, due to budgetary constraints and /or training availability only,
14
ARTICLE 13
SENIORITY
(Continued)
such member may be promoted to the vacant position without being subject to a testing
procedure; provided, the member of the bargaining unit satisfies the minimum requirements for
the position within twelve calendar months from the date of appointment. Otherwise the
member shall be demoted to the previous position occupied by the member.
Section 6. Employees demoted as a result of administrative decisions and not based
on discipline, shall be given first consideration should the position reopen and such position
offered, providing however, no unusual discipline problems have occurred between the demotion
and subsequent position opening.
15
ARTICLE 14
HOURS AND TIME EXCHANGE
Section 1. There is hereby established a series of fourteen -day work periods. Shift
schedule shall be on duty twenty -four (24) hours and off duty forty -eight (48) hours.
Section 2. Time of shift change will be 0800 hours. Shift Commander shift change
will be at 0700 hours.
Section 3. Employees may have the privilege to exchange duty time, subsequent to
approval by the Battalion Chief or Acting Shift Commander. The replacement employee must
be of at least equal duty qualification of the employee being excused from duty.
IL
ARTICLE 15
Section 1. In the case of personnel reduction, the Employee with the least seniority
shall be laid off first. In determining seniority for the purpose of personnel reduction, only time
as a full -time paid Employee in the Owasso Fire Department shall be counted.
Section 2. No new employee shall be hired until all employees laid -off during the past
24 -month period have been notified of any position vacancy within the Fire Department. Such
notification will take place via registered mail Return Receipt Requested. Correspondence shall
be sent to the last known address of the employee who requires notification.
It will then be the duty of the employee to notify Human Resources of his intention to
pursue the available position. Such response shall be received within 30 days of receipt of
registered mail notification. The employee's failure to respond within the 30 -day period shall be
considered an acknowledgment that the employee does not intend to reinstate his employment
with the Owasso Fire Department.
17
ARTICLE 16
STAFFING
Section 1. The purpose of this Article is to provide a consistent practice of staffing
the fire stations and fire apparatus each shift day, during both emergent and non- emergent
operations, providing the necessary staffing measures to ensure safety.
A. Each fire station will be staffed with no less than three (3) personnel each day.
B. The Battalion Chief or Acting Shift Commander shall not count towards the
staffing minimum of three (3) per station.
C. The Battalion Chief or Acting Shift Commander shall not be dedicated to any
suppression apparatus or medic.
D. Staffing of each station shall consist of, but not be limited to a Captain or Acting
Company Officer, Lieutenant or Acting Lieutenant and a Firefighter.
E. Staffing on each fire apparatus will be no less than two (2) personnel. This shall
pertain to all fire engines, ambulances, ladder trucks, tankers, wildland vehicles, and Disaster
Response Unit (DRU).
F. The only exception to Section 1 -E of this Article is routine travel to the City
Garage, or returning to a fire station following an emergency incident response, or station to
station travel. All apparatus with one employee are considered out of service for an emergency
response.
G. Staffing on snowplow will be no less than two (2) personnel when responding as
an emergency response vehicle; including when responding in support of another emergency
response vehicle during emergency operations. The two (2) personnel minimum shall not apply
when the snowplow is being used during non - emergency operations, including (but not limited
to) the moving /removing of snow from facilities and roadways, and routine travel to the City
Garage, returning to a fire station following an emergency incident response, or station to station
travel.
H. This Article does not pertain to administrative or command vehicles.
Section 2. The Union shall be notified of any opening of a job position within the
Owasso Fire Department, and when and where advertisement of said position is being
advertised, according to Equal Employment Opportunity (EEOC) regulations.
1F.3
ARTICLE 17
SAFETY AND HEALTH COMMITTEE
Section 1. The Employer and the Union agree to cooperate to the fullest extent in the
promotion of safety and health, on the Employer's premises and while carrying out the mission
of the Employer and the duties of the employees.
For this purpose, it is agreed to establish a Safety and Health Committee to consist of two
(2) members and one (1) chairperson appointed by the Union.
Section 2. The Safety and Health Committee will have the authority to conduct on-
site inspections of equipment, buildings, and other related areas to the occupational environment
of the Bargaining Unit. They shall also have the latitude to make studies of safety equipment
and practices and to conduct investigations into health hazards that may be appropriate to protect
the Employer's interest as it may relate to Worker's Compensation or other liability inherent to
occupational diseases and injury and to protect the employees' right to a safe employment
environment. Members of the Committee may be excused from duty for the work of the
Committee, subject to the prior approval of the Fire Chief.
Section 3. The Union and the Employer agree to make every effort to correct safety
hazards or unsafe working conditions identified by the Safety Committee. It is understood that
recommendations of the Committee are not subject to the Grievance Procedure for the
Agreement.
Section 4. The Safety and Health Committee recommendations to correct safety
hazards and /or unsafe working conditions shall be discussed by the Chairperson of the
Committee, with the Chief or his designated representative. The answer shall be orally
submitted by the Chief or his designated Administrative Assistant within five (5) business days
to the Committee.
A. If the hazard or condition is not corrected by the provision of Section 4, it shall be
submitted in writing to the Chief or his designated Administrative Assistant.
B. The Fire Chief shall submit his answer in writing to the Safety and Health
Committee within five (5) business days. If the hazard or condition has not
been corrected within that time, it then shall be sent to the City Manager for
adjustment.
C. The City Manager shall submit his answer in writing to the Fire Chief and the
Committee in five (5) business days.
Section 5. All "First Notice of Injury" and accident reports will be forwarded by the worker's
compensation coordinator to the Union Secretary within 72 hours of the incident.
19
ARTICLE 18
GRIEVANCE PROCEDURES
Section 1. The Union or any employee covered under this Agreement may file a
grievance within ten (10) business days of the alleged occurrence, as hereinafter defined, and
shall be afforded the full protection of this Agreement.
Section 2. Union President, Vice - President, and Union Grievance Committee, as
used hereinafter, shall be understood to mean those persons whose names have been previously
identified, in writing, to the Fire Chief or his designated Administrative Assistant. It is
understood and agreed that the names of such person or persons shall be submitted to the Fire
Chief, or his designated Administrative Assistant, within fifteen (15) working days after such
person or persons are elected and /or appointed.
Section 3. Except for documented verbal counseling or written reprimands, as
defined in Section 5, of this article, any controversy between the Employer and the Union or any
employee concerning the interpretation, enforcement or application of any provision of this
Agreement, concerning any of the terns or conditions of employment contained in this
Agreement, shall be adjusted in the following manner:
A. The grievance shall be discussed by the employee with the Chief or his designated
Administrative Assistant. Said employee and one of the following; Union President,
Vice - President or Grievance Committee Chairman, shall be present at said discussion.
The answer shall be submitted in writing by the Chief or his designated
Administrative Assistant, within five (5) business days to the employee(s) involved
and to the Union President.
B. If the grievance is not settled by the provision of Section 3A, it shall be submitted in
writing to the Union Grievance Committee. Within ten (10) business days from the
written answer rendered by the Chief, or his designated Administrative Assistant, the
Union Grievance Committee shall determine, in their sole discretion and judgment,
whether or not a grievance exists within the terms and conditions of this Agreement.
1. If the Union Grievance Committee finds a grievance does exist, the
Committee shall submit, in writing, the grievance to the Fire Chief for
adjustment, within ten (10) business days of the Chiefs written answer.
2. If the Union Grievance Committee finds a grievance does not exist, no further
proceedings shall be necessary.
20
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
C. The Fire Chief shall submit his answer in writing to the employee involved and to the
Union Grievance Committee within ten (10) business days. If the grievance has not
been settled within that time, it then shall, within ten (10) business days, be sent to the
City Manager for adjustment.
D. The City Manager shall submit his answer in writing to the Fire Chief, the employee
involved, and the Union Grievance Committee within ten (10) business days. If the
City Manager and the Union Grievance Committee have not settled the grievance
within that time, it may be submitted to arbitration. Grievances submitted to
arbitration for adjustment shall proceed as follows:
1. Within twenty (20) calendar days parties shall jointly request a panel of
arbitrators from the Federal Mediation and Conciliation Service.
a. The Employer and /or the Union shall have the option to utilize a board
of three (3) arbitrators in lieu of one (1) arbitrator. The requesting
party shall be responsible for the increase in cost associated with a
three (3) arbitrator panel.
i. The parties shall jointly request a panel of fifteen (15) for a
board of three (3) arbitrators.
ii. The parties shall jointly request a panel of nine (9) arbitrators
for one (1) panel arbitrator.
b. Arbitrators must have NAA affiliation (National Academy of
Arbitrators).
c. The Employer and the Union each may exercise the option to request a
new panel once per arbitration selection process.
2. Within ten (10) business days from the receipt of said panel, a representative
of the Union and the City shall meet and alternately strike names until one (1)
or three (3) arbitrator(s) remains who shall be selected as the impartial
arbitrator. The party requesting arbitration shall strike the first name.
3. Upon notification to the Federal Mediation and Conciliation Service of the
selection of the arbitrator(s), and the arbitrator(s) is /are contacted, the date for
the Arbitration Hearing shall be set within ten (10) business days from the
date the arbitrator is notified of his selection.
21
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
4. Within twenty (20) business days after the conclusion of the hearing, the
arbitrator(s) shall issue a written opinion, or panel of arbitrators shall be
requested to issue a majority consensus opinion, containing findings and
recommendations with respect to the issues presented. A copy of the opinion
shall be mailed or delivered to the Union and the Employer.
5. With respect to the interpretation, enforcement or application of the provisions
of this Agreement, the decision, findings and recommendations of the
arbitrator shall be final and binding on the parties to this Agreement.
6. The arbitrator(s)' authority shall be limited to the interpretation and
application of the terns of this Agreement and /or any supplement thereof.
The arbitrator(s) shall have no jurisdiction to establish provisions of a new
agreement or variation of a new agreement or variation of the present
Agreement or to arbitrate away, in whole or in part, any provisions or
amendments thereof. This shall not preclude individual wage grievances.
7. The cost of the impartial arbitrator shall be shared equally between the Union
and the Employer. If a transcript of the proceedings is requested, then the
party so requesting shall pay for it.
Section 4. All time limits set forth in this Article may be extended by mutual
consent, but if not so extended, they must be strictly observed. If a party fails to pursue any
grievance within the time limits provided, he shall have no further right to continue the
grievance.
Section 5. Any controversy between the Employer and the Union or any employee
concerning the interpretation, enforcement or application of any provisions of this Agreement,
that resulted in a documented verbal counseling or a written reprimand shall be adjusted in the
following manner:
A. The grievance shall be discussed by the employee with the Chief or his designated
Administrative Assistant. Said employee and one of the following: Union President,
Vice - President or Grievance Committee Chairman, shall be present at said discussion.
The answer shall be submitted in writing by the Chief or his designated Administrative
Assistant, within five (5) business days to the employee(s) involved and to the Union
President.
22
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
B. If the grievance is not settled by the provisions of Section 5A, it shall be submitted in
writing to the Union Grievance Committee. Within ten (10) business days from the
written answer rendered by the Chief, or his designated Administrative Assistant, the
Union Grievance Committee shall determine, in their sole discretion and judgement,
whether or not a grievance exists within the terms and conditions of this Agreement.
1. If the Union Grievance committee finds a grievance does exist, the Committee
shall submit, in writing, the grievance to the Fire Chief for adjustment, within
ten (10) business days of the Chief's written answer.
2. If the Union Grievance Committee finds a grievance does not exist, no further
proceedings shall be necessary.
C. The Fire Chief shall submit his answer in writing to the employee involved and to the
Union Grievance Committee within ten (10) business days. If the grievance has not been
settled within that time, it then shall, within ten (10) business days, be sent to the City
Manager for adjustment.
D. The City Manager shall submit his answer in writing to the Fire Chief, the employee
involved, and the Union Grievance Committee within ten (10) business days. If the City
Manager and the Union Grievance Committee have not settled the grievance within that
time, it may be submitted to arbitration. Grievances submitted to arbitration for
adjustment shall proceed as follows:
1. The parties shall jointly request a panel of nine (9) arbitrators from the Federal
Mediation and Conciliation Service within ten (10) business days.
a. Arbitrators must have NAA affiliation (National Academy of
Arbitrators).
2. Within ten (10) business days from the receipt of said panel, a representative
of the Union and the City shall meet and alternately strike names until one (1)
arbitrator remains who shall be selected as the impartial arbitrator. The party
requesting the arbitration shall strike the first name.
3. Following the selection of the impartial arbitrator both parties shall submit
cases in writing to the arbitrator and the other party by an agreed upon date. If
parties cannot agree the arbitrator shall set the date.
4. The arbitrator shall be requested to issue a written opinion containing findings
and recommendations with respect to the issues presented, within sixty (60)
calendar days after submission of the case. A copy of the opinion shall be
23
ARTICLE 18
GRIEVANCE PROCEDURES
(Continued)
mailed or delivered to the Union and the City.
5. With respect to the interpretation, enforcement, or application of the
provisions of the Agreement, the decision, finding, and recommendations of
the arbitrator shall be final and binding on the parties of this Agreement.
6. The arbitrator's authority shall be limited to the interpretation and application
of the terms of this Agreement and /or any supplement thereof. The arbitrator
shall have no jurisdiction to establish provisions of a new Agreement or
variations of the present Agreement or to arbitrate away, in whole or in part,
any provision or amendments thereof.
7. The cost of the impartial arbitrator shall be shared equally between the Union
and the Employer.
Section 6. It is specifically and expressly understood that filing a grievance under
this Article which has as its last step final and binding arbitration, constitutes an election of
remedies and a waiver of any and all rights by both parties, the Union or other representatives of
the party, to litigate or otherwise contest the last answer rendered through the Grievance
Procedure, in any court of other appeal forum.
24
ARTICLE 19
DUES CHECK -OFF
Section 1. The Employer agrees to deduct regular semi - monthly Union dues, Station
Fund dues and regular semi - monthly FIREPAC contributions from earned wages of those
employees who are in the bargaining unit. The deductions shall be made from each semi-
monthly paycheck in an amount certified to be correct by the Secretary - Treasurer of the Local
Union. All members of the Bargaining Unit desiring payroll deduction of Union dues and /or
FIREPAC contributions shall individually sign an authorization card provided by the Union and
approved by the Employer, authorizing the stated semi - monthly dues deduction and /or FIREPAC
contributions to be made. Except for employees hired within the contract year, authorizations for
FIREPAC contributions and Station Fund dues must be provided to the Employer within thirty
days of the effective date of the contract to be effective for the contract year. Payroll deductions
shall be revocable by the employee notifying the Employer in writing. The Union shall be
notified of any revocation.
Section 2. The Employer will deduct only Union dues, FIREPAC contributions and
Station Fund dues from the employee's paycheck and will not deduct initiation fees, special
assessments, fines or any other deductions. In the event of an increase or decrease in Union
dues, the Union will give the Employer thirty (30) days notice in order to allow the Employer to
make the proper changes in its accounting records. No deductions will be made when the salary
to be paid an employee is not sufficient to cover the amount deducted.
Section 3. On the same day as payroll is issued, a deposit for the total deductions
shall be made into the financial institutions selected by the Union. It shall be the responsibility
of the Union to provide the Employer with deposit slips. The deposit receipt shall be sent to the
Union Secretary along with a detailed report showing individual employee's name and deduction
amount at the time of deposit.
Section 4. All deductions will be for the month in which they are taken. All
deductions refundable at the time of termination or resignation will be refunded by the Union.
The Employer shall not be responsible for errors. In the case of any error or improper deduction
being made by the Employer, a proper adjustment of the same shall be made by the Union with
the employee affected.
Section 5. The Union shall indemnify, defend and hold the Employer harmless
against any claims made and against any suits instituted against the Employer on account of
payroll deduction of Union dues or deposit of Union dues.
Section 6. This service will be provided at no expense to the Union or its members.
25
ARTICLE 20
COMPENSATION
Section 1. For the purpose of this Labor Agreement, each employee of the bargaining
unit shall receive compensation based on the range and step plan located in Appendix A, "Pay
Plan A" on July 1, 2023 according to the employee's range and step as of June 30, 2023 (with
adjustments in steps on anniversary dates.) Effective July 1, 2024 each employee of the
bargaining unit shall receive compensation based on "Pay Plan B" according to the employee's
range and step as of June 30, 2024 (with adjustments in steps on anniversary dates.)
A firefighter's active EMT license shall determine the firefighter's pay range. A
firefighter without an active EMT license shall be paid as a Firefighter /Basic in Step 1. An
inactive EMT license for a member of the bargaining unit with a rank of Lieutenant, Captain or
Chief shall result in being reduced to Step I of the member's current range. In the case of
extenuating circumstances, outside the member's control, that result in a delay in EMT license
renewal, the Chief may authorize a member's continued pay at their current range and step for up
to six months, until licensing issues are resolved.
The rates contained in the Appendix A range and step plan does not include
compensation which may be added to the base rate as provided in Article 20, Section 5; Article
20, Section 6; and Article 31.
Section 2. Employees working an eighty (80) hour pay period shall have their pay
calculated by the following formula: base (rate from range and step plan PLUS added pay as
provided in Article 20, Section 5; Article 20, Section 6; and Article 31) multiplied by 3054, then
divided by 2080.
Section 3. New employees shall be compensated at the Entry Level /Probationary rate
in Appendix A according to the employee's level of EMT certification, except when the new
employee is currently employed with another municipal Fire Department and possesses an
International Fire Service Accreditation Congress Firefighter I certificate and has previous
Advanced Life Support experience. A Firefighter /Medic meeting this criteria may be eligible for
lateral entry. The Fire Chief shall conduct a review of the individual's qualifications and
experience and determine the appropriate entry -level rate within the range corresponding with
the employee's level of EMT certification. New hires shall not be brought in higher than Step 5.
New hire placement at a step other than entry level will not affect seniority or seniority -based
considerations. Upon successful completion of the twelve -month probation period, the employee
shall advance to the next step in the Step Plan in Appendix A.
91
ARTICLE 20
COMPENSATION
(Continued)
Section 4. Upon promotion employees shall receive a promotional increase to the
corresponding range and step that represents at least an increase of 5% for each increase in rank,
unless such step is not available. In cases of an employee obtaining a Paramedic license, the
employee will advance to the same pay step in the Paramedic range of the Pay Plan, according to
Appendix A.
Section 5. In addition to their base compensation, Employees who are awarded a
degree from an accredited college or university are eligible for Education Incentive pay.
Employees holding multiple degrees shall receive the compensation identified for the
highest single degree for which the employee qualifies. Education Incentive pay is added to, and
included in the employee's base rate of pay.
A transcript must accompany each request for initial payment and each request for increasing
that payment.
Employees of the bargaining unit assigned the additional duty of Fleet Manager, shall
have the herein designated compensation added to and included in their base rate of pay.
Assigned additional duties may require assessment center testing to determine qualifications
prior to the actual assignment by the Fire Chief.
Fleet Manager — Eighty -three cents per hour ($0.83/hr)
Bargaining unit members, at or above the rank/grade of Captain, who obtain IFSAC, Proboard or
other Instructor II certification, shall receive thirty -nine cents ($0.39) added to and included in
such members base hourly rate. In order to be eligible for the thirty -nine cents ($0.39)
certification programs must be approved in advance by the Fire Chief.
Bargaining unit members who obtain and maintain Hazardous Materials Technician
certification, shall receive twenty -nine cents ($0.29) added to and included in such members base
rate of pay. In order to be eligible for the twenty -nine cents ($0.29) the certification program
must be approved in advance by the Fire Chief.
27
Degree in field of Fire Protection
Degree not in the field of Fire
Technology, Nursing or EMS
Protection Technology, Nursing, or
EMS
Associates Degree
thirty -nine cents per hour ($0.39)
twenty cents per hour ($0.20)
Bachelor's Degree
fifty -nine cents per hour ($0.59)
thirty -nine cents per hour ($0.39)
Master's Degree
sixty -nine cents per hour ($0.69)
forty -nine cents per hour ($0.49)
A transcript must accompany each request for initial payment and each request for increasing
that payment.
Employees of the bargaining unit assigned the additional duty of Fleet Manager, shall
have the herein designated compensation added to and included in their base rate of pay.
Assigned additional duties may require assessment center testing to determine qualifications
prior to the actual assignment by the Fire Chief.
Fleet Manager — Eighty -three cents per hour ($0.83/hr)
Bargaining unit members, at or above the rank/grade of Captain, who obtain IFSAC, Proboard or
other Instructor II certification, shall receive thirty -nine cents ($0.39) added to and included in
such members base hourly rate. In order to be eligible for the thirty -nine cents ($0.39)
certification programs must be approved in advance by the Fire Chief.
Bargaining unit members who obtain and maintain Hazardous Materials Technician
certification, shall receive twenty -nine cents ($0.29) added to and included in such members base
rate of pay. In order to be eligible for the twenty -nine cents ($0.29) the certification program
must be approved in advance by the Fire Chief.
27
ARTICLE 20
COMPENSATION
(Continued)
Bargaining unit members who obtain and maintain Car Seat Installation certification,
shall receive fifteen cents ($0.15) added to and included in such members base rate of pay. In
order to be eligible for the fifteen cents ($0.15) the certification program must be approved in
advance by the Fire Chief.
Section 7. In addition to the employee's regular rate of pay, an employee engaged in
fire protection activities shall receive an overtime premium of one and one -half (1 1/2) of his
regular hourly rate or, at employee's election subject to the limitations hereinafter set forth, one
and one -half (1 1/2) hour of compensatory time for each compensable hour of work in excess of
one hundred six (106) hours in the stated fourteen (14) day work period.
Section 8. Accumulation of compensatory time shall be limited in accordance with
the Personnel Policy and Procedure Manual of the City of Owasso, Oklahoma. As pertains to
compensatory time, it is agreed that the employee shall have the right to select when to take such
compensatory time off; provided, the taking of such time off will not adversely impact upon
departmental operations, as determined by the Fire Chief or his designated Administrative
Assistant.
Section 9. The term "compensable hours of work" shall be defined as set forth in
Section 553.14 of the Department of Labor Regulations covering employees of public agencies.
It is specifically understood that any leave taken by the employee during the aforestated
fourteen (14) day work period shall, whether compensated or not, reduce said employee's hourly
accumulation for purposes of determining overtime in accordance with the Fair Labor Standards
Act. Provided however, for computation of employee work hours all compensable leave except
sick leave shall be considered as hours actually worked.
K
ARTICLE 21
Section 1. As a condition of employment, employees may be required to work
overtime because of increased workload, sickness, and absences of other employees or
emergencies. All leave except sick leave shall be considered as actual hours worked for the
purpose of overtime compensation. For the purpose of computation of overtime compensation,
the employee's regular rate of pay shall be deemed to be that as defined by the Department of
Labor Fair Labor Standards Act.
Section 2. Unscheduled Overtime — When an employee is not given at least forty -
eight (48) hours of notification a minimum of three (3) hours at one and one -half (1 1/2) times
the regular rate shall be paid to any member of the bargaining unit who is called back after his
normal tour of duty.
Unscheduled overtime shall first go to an employee in the same rank classification as the
position being filled. If unable to fill with an employee of the same rank classification,
unscheduled overtime will be available to all rank classifications.
Section 3. Scheduled Overtime — When an employee is given at least forty -eight (48)
hours of notification the employee shall be paid overtime pay for actual hours worked at one and
one half (1 %2) times the regular rate of pay. Time worked thirty (30) minutes prior to or thirty
(30) minutes following a scheduled shift would be considered scheduled overtime.
Scheduled overtime shall first go to an employee in the same rank classification as the
position being filled. If unable to fill with an employee of the same rank classification,
scheduled overtime will available to all rank classifications.
Section 4. Emergency Overtime — Overtime needed to combat a catastrophic
emergency situation, such defined herein as being any unexpected disastrous occurrence
requiring response by the Owasso Fire Department in excess of the manpower existing on the
normal duty shift to protect lives and property. This overtime will be approved on a first come
basis by order of arrival and will not be susceptible to seniority, but will be deemed as
unscheduled overtime.
Section 5. Specialty Overtime — Overtime needed that may require specialized team
training or by division may be awarded by the Fire Chief or his /her designee.
Section 6. Administrative Overtime — Overtime needed to develop, initiate, and
complete non - emergency departmental projects and committees. All bargaining unit members
will be notified via e-mail and page of administrative project opportunities. Interested
al
ARTICLE 21
OVERTIME
(Continued)
individuals must respond to the Fire Chief or his /her designee within the designated time period.
Project/committee participation is determined solely by the Chief from those who responded.
(Examples of Administrative Overtime include but are not limited to: Uniform Committee,
Apparatus Committee, EMS Advisory Committee, and Honor Guard).
Section 7. Employees who are on approved holiday, vacation or personal leave shall
not be eligible for mandatory overtime, unless said employee is available.
Section 8. Any employee required by the Employer to attend any school, workshop,
or seminar, shall be paid at his hourly current rate of pay for any hours of days that he would
normally be off duty. Pay for normal off duty time will include travel time, attendance time in
the course of the instruction, and return home. Overtime will be paid when overtime
requirements have been met.
Section 9. Employees who work a forty (40) hour work week shall not be eligible for
shift overtime unless no one else has voluntarily requested the overtime.
30
ARTICLE 22
VACATIONS AND HOLIDAYS
Section 1. New employees shall accrue 5.54 hours per pay period as holiday
compensation. After completing one year of employment with the department, new employees
shall be granted 120 hours of vacation leave. At that time the employee will begin accruing
leave each bi- weekly pay period (pp) according to the following schedule:
Years of
Holiday
Vacation
Employment
Yearly
Yearly
Method of
Maximum
Total
Total
Total
Accumulation
Limit*
0 -1 yr
144
0
5.54 hrs /pp
264 hrs.
1 -4 yrs
144
120
10.16 hrs /pp
384 hrs.
5 -9 yrs
144
144
11.08 hrs /pp
408 hrs.
10 -14 yrs
144
192
12.93 hrs /pp
456 hrs.
15 -19 yrs
144
216
13.85 hrs /pp
480 hrs.
20- 24 yrs
144
240
14.77 hrs /pp
504 hrs.
25+ yrs
144
264
15.70 hrs /pp
528 hrs.
Section 2. Vacation and holiday usage shall be limited to no less than three (3)
hour(s), the only exception shall be if less than three (3) hours of a shift is remaining. If a
vacation request is denied for an employee who is at his vacation accrual maximum, the excess
accumulation will be allowed for a defined period as determined on a case by case basis.
Section 3. Employees in the bargaining unit who work an eighty (80) hour pay period
shall accrue vacation and holidays in accordance with the schedule found in the Personnel
Manual. Employees over the Personnel Manual's maximum vacation accrual at the time of
transfer will be allowed to carry forward their current accrued vacation for future use.
Employees in the bargaining unit who work an eighty (80) hour pay period must take vacation
and holidays in not less than (1/2) hour increments.
Section 4. Employees in the bargaining unit who work an eighty (80) hour pay
period, shall be eligible for holiday pay at 1 %z times the members regular hourly rate when
required to work a scheduled holiday. Such members shall also receive an alternate day off.
Section 5. Employees in the bargaining unit may donate vacation leave to another
employee in the bargaining unit by notifying Human Resources in writing, to include the
recipient of the donation and the number of hours.
31
ARTICLE 23
SICK LEAVE
Section 1. Employees within the bargaining unit shall earn sick leave in the amount
of 216 hours annually. The method of accrual shall be in increments of 8.31 hours per pay
period. No employee of the bargaining unit shall accumulate in excess of 1440 hours of sick
leave time.
Section 2. Sick leave usage shall be limited to no less than three (3) hours, the only
exception shall be if less than three (3) hours of a shift is remaining. Employees will have the
option to utilize up to an additional seven (7) hours of sick leave during any one hundred twenty
(120) hour pay period when scheduled overtime pay would be lost due to sick leave used.
Employees in the bargaining unit who work an eighty (80) hour pay period must take sick in not
less than one (1) hour increments.
Section 3. Fifteen percent (15 %) of accrued sick leave shall be paid to an employee
upon service retirement or disability retirement. An employee may instead convert fifteen
percent (15 %) of their accrued sick leave to terminal leave. In order to be eligible for this benefit
the employee must provide the City sufficient notice of pending retirement and election option.
Said notice to be not less than ninety (90) days prior to expected date of retirement. Such pay
will be calculated at the employee's rate of pay at the time of disbursement. Upon death, fifty -
percent (50 %) shall be paid to the beneficiary of the City provided group life insurance, unless
designated otherwise in writing. In the event that an employee is killed in the line of duty, one-
hundred percent of the employee's sick leave balance shall be paid to the beneficiary of the City
provided group life insurance, unless designated otherwise in writing.
Section 4. Fire Department shift employees will be granted two shifts off for
funeral leave per occurrence. Employees on a forty (40) hour work week will be granted up to
twenty -four (24) hours off for funeral leave per occurrence. Such leave shall be allowed for an
employee to attend the funeral of an immediate family member, defined as: spouse, children
(including stepchildren), parents (including stepparents), grandparents, grandchild, brother or
sister (including step brother or step sister). Funeral leave may also be used by an employee to
attend the funeral of his /her spouse's immediate family members as defined above. Such leave
must be approved by the Fire Chief and is not charged against any leave accumulation. Funeral
leave can be taken in half hour increments. An employee may request to use vacation or sick
leave to attend other funerals.
32
ARTICLE 23
SICK LEAVE
(Continued)
Section 5. After an Employee has accrued 1440 hours of sick leave, he /she shall be
eligible to participate in the following sick leave incentive program.
If during the fiscal year an employee covered by this agreement uses:
0 shifts of sick leave - such employee shall receive 35% of that employee's monthly base pay.
1 shift of sick leave - such employee shall receive 27% of that employee's monthly base pay.
2 shifts of sick leave - such employee shall receive 20% of that employee's monthly base pay.
3 shifts of sick leave - such employee shall receive 14% of that employee's monthly base pay.
Any Employee covered by this agreement who uses more than three (3) shifts of sick leave
during the fiscal year shall not be eligible for this incentive program. Payment for those
employees eligible will occur as a lump sum in the first pay period following June 30th of each
year.
Section 6. Any employee who meets the Sick Leave Incentive criteria established in
Section 5 on his /her last day of employment shall be paid a prorated sick incentive based on the
percentage of the contract year worked.
Section 7. Employees in the bargaining unit who work an eighty (80) hour pay
period shall be eligible to participate in the sick incentive program outlined in Section 6, as
stated above, after accruing 1000 hours of sick leave. One shift shall be equivalent to eight hours
for employees covered by this Section 7.
Section 8. Employees within the bargaining unit shall be eligible for incentive pay
through only one sick leave incentive plan. Should a member elect and enroll in the Sick Leave
Grant/Incentive Plan offered to all employees of the City such member waives his/her right to
the Sick Incentive pay herein described in, Section 6 and 7. A member may elect to participate
exclusively in the Sick Leave Grant segment of the plan available to all employees and still be
eligible for the Sick Leave Incentive herein described in Section 6 and 7.
Section 9. Employees in the bargaining unit who work an eighty (80) hour pay period
shall accrue sick leave in accordance with the schedule found in the Personnel Manual.
33
ARTICLE 24
COURT AND JURY LEAVE
Section 1. Employees who are required to serve as court witnesses orjurors shall be
granted time off, subject to the following rules:
A. An employee subpoenaed to testify in a court action not arising out of the
performance of his duty, involving the federal, state, or municipal government,
shall not receive his regular salary, but may use annual leave or be granted a leave
of absence without pay for the length of such service.
B. An employee serving such duty shall present to his supervisor the original
summons or subpoena from the court and, at the conclusion of the duty, a signed
statement from the clerk of the court showing the actual dates of attendance at
court.
C. An employee serving on jury duty or subpoenaed to testify in a court action
arising out of the performance of his duty, involving the federal, state, or
municipal government, shall be paid his normal rate of pay for that period or the
amount paid by the court, whichever is greater. For the purpose of this article, the
normal rate of pay shall include "scheduled overtime" pay.
34
ARTICLE 25
Section 1. The Employer shall purchase and replace Employer designated uniforms
when, in the opinion of the Fire Chief, such uniforms have fallen below the acceptable level of
appearance.
Section 2. It is understood that the Employer will provide to each newly hired
Employee the following: one (1) short sleeve Class B shirt; one (1) long sleeve Class B shirt;
four (4) pair Class C uniform pants; ten (10) short sleeve Class C shirts; two (2) long sleeve
Class C shirts; two (2) pair Class D shorts; one (1) pair Class D sweatpants; two (2) hooded
sweatshirts; one (1) winter coat; one (1) tie; one (1) belt; one (1) pair work boots or shoes; one
(1) stocking cap; one (1) ball cap; one (1) gear bag; two (2) nameplates.
Section 3. All safety equipment, such as helmets, flashlight, bunk out coats, pants,
boots, safety gloves, Nomex hood will be furnished by the Employer, in accordance with the
rotation plan developed by the Safety and Health Committee, submitted to the Chief by July 1
and approved by the Chief.
Section 4. Employer shall repair or replace or reimburse employee at Employer's
expense, the current market value, the employee's personal property, clothing and /or equipment
which a firefighter or medic might be reasonably expected to have on duty or use while
performing his duties, which is lost, destroyed or damaged beyond the capability of maintaining
a professional appearance or usefulness for his duties. Either the repair, replacement or
reimbursement of such items will be at the Employer's discretion. Any damaged property
replaced by the Employer shall become the property of the Employer. Further, the Employer, as
well as the employee, will cooperate in any investigation regarding said loss or destruction. All
requests relating to the repair, replacement or reimbursement of personal property shall be made
to the Fire Chief; such requests shall be reviewed by a Peer Board Committee. The Peer Board
Committee shall be comprised of the entire membership of the Safety and Health Committee
appointed for a term equal to that of their service on the Safety and Health Committee. No
action can be taken until such committee shall first consider the request and then recommend
action to the Fire Chief. The maximum expense the Employer shall have by virtue of this Article
shall be limited to One Thousand Dollars ($1000.00) per bargaining unit member per year. No
personal property items will be replaced that are lost, destroyed or damaged while performing
routine functions, at the fire station.
Section 5. All firefighters will receive protective clothing, as per standard operating
procedure of the department.
35
ARTICLE 25
UNIFORMS
(Continued)
Section 6. Each contract year the City shall provide each member four hundred fifty
dollars ($450.00) worth of approved department duty clothing. Members with less than one (1)
year of employment as of July I" shall receive forty dollars ($40.00) worth of approved
department duty clothing for each month of employment, not to exceed four hundred fifty dollars
($450.00). The Fire Chief prior to the budget year shall designate the type of clothing eligible
under this Article. Any items purchased in excess of the allocated amount will be the
responsibility of the member. The Fire Chief will submit a purchasing list to each member,
award appropriate contracts to vendors, and place necessary orders. Members must finalize
orders within 60 days of the start of each fiscal year. The City will make every effort to place
orders within 90 days of the start of each fiscal year. Any funds remaining following the initial
order at the beginning of the fiscal year, may be carried over to a second ordering period, which
will occur between January I" and January 31".
There will at no time be any money given to the member by the vendor for any reason
pertaining to the clothing purchased with the allocated account.
The following items are approved for purchase from the uniform fund: Nomex or 100%
cotton shirts (long and short sleeve), uniform pants, lightweight jacket, winter coat, duty
shoes /boots, uniform belts, sweatpants, sweatshirt, workout shorts, t- shirts (long and short
sleeve), ball caps, and collar brass and nameplate. Additional items may be added to this list by
the Fire Chief. The uniform fund may also be used for alterations of approved uniforms, as
arranged by the Fire Chief.
Section 7. Members of the bargaining unit shall maintain their uniforms in a safe,
neat, and presentable condition. Members shall always maintain an extra proper uniform ready
for immediate usage at the station, in case the need arises.
Section 8. Members of the bargaining unit shall be responsible for replacing their
own articles of clothing and uniform with the exception of those items described hereinabove in
Section 5 of this Article.
UZ
ARTICLE 26
INSURANCE
Section 1. The Employer shall provide to all members of the bargaining unit Health,
Vision and Dental Insurance that includes a basic benefit package selected by the City. The
Employer shall be responsible for One Hundred Percent (100 %) of the cost of such coverage
along with an annual biometrics screening. Should a member of the bargaining unit elect not to
participate in the annual biometrics screening coordinated by the Employer, such Employee shall
be charged $25 per month for Medical Insurance.
Section 2. The Employer will provide a basic life insurance policy as a supplement to
the above - mentioned Health Insurance, of which One Hundred Percent (100 %) of the cost of
such life insurance shall be paid by the Employer.
Section 3. The Employer shall pay that amount contributed on behalf of all other
non - managerial City employees as a matter of City policy, as a subsidy for each employee's
dependent health care coverage. Should the cost of such dependent health coverage increase, the
Employer shall bear such increase in cost. However, should a member elect to not participate in
the annual biometrics screening coordinated by the Employer, such Employee's premiums shall
increase by $25 per month. The Employer shall also pay a subsidy for each employee's
dependent vision and dental insurance in an amount equal to that provided for all other
employees if the employee elects to cover such dependents under the City sponsored policy and
plan.
Section 4. The employer shall provide for retiree participation in the employer group
health insurance program pursuant to the terms and conditions of 11 O.S.:23 -108.
37
ARTICLE 27
TUITION REIMBURSEMENT
Section 1. The employer shall reimburse tuition, under the limitations hereinafter set
forth in this Article, for required courses leading to a Bachelors Degree in Fire Science, or
approved related field. The course(s) on which reimbursement will be requested must be
approved by the Department Director prior to enrollment (Personnel Form number 10).
The tuition herein provided shall be the actual tuition designated for the institution
attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive
Universities as designated in the "Student Fees" book Approved at Institutions in the Oklahoma
System of Higher Education established by the Oklahoma State Regents for Higher Education.
A copy of the "Student Fees" may be reviewed in Human Resources, prior to seeking
reimbursement. In addition to the tuition reimbursed, the City agrees to pay toward fees, three
dollars ($3.00) per credit hour completed in accordance with the reimbursement criteria.
Employees must maintain at least 2.0 on a 4.0 scale or a minimum of a "C" grade on a
letter grade scale in each course. Failure to maintain a "C" grade in a course will result in non-
payment of tuition for those hours.
Upon verification of satisfactory completion of the course, reimbursement for tuition
shall be made to the employee.
Section 2. The employer shall reimburse tuition, under the limitations hereinafter set
forth in this Article, for required courses leading to a Master's Degree in Fire Science, or
approved related field. The degree plan and course(s) on which reimbursement will be requested
must be approved by the Department Director and City Manager prior to enrollment (Personnel
Form number 10).
The tuition herein provided shall be the actual tuition designated for the institution
attended, but shall not exceed the per hour Enrollment Fee amount for Comprehensive
Universities as designated by the Oklahoma State Regents for Higher Education. In addition to
the tuition reimbursed, the City agrees to pay toward fees, three dollars ($3.00) per credit hour
completed in accordance with the reimbursement criteria.
Employees must maintain at least a 3.0 on a 4.0 scale or a minimum of a `B" grade on a
letter grade scale in each course. Failure to receive a `B" grade in a course will result in non-
payment of tuition for those hours.
Upon satisfactory completion of the course(s), reimbursement for tuition shall be made to
the employee.
RE
ARTICLE 27
TUITION REIMBURSEMENT
(Continued)
Section 3. if an employee voluntarily or involuntarily separates from employment
within three years of the last tuition reimbursement, and/or within three years of the last payment
made by the Employer for Paramedic classes for that employee, the employee will be required to
repay 100% of the tuition reimbursement and /or cost incurred for Paramedic classes during that
three year period. Prior to receiving tuition reimbursement and /or enrollment in Paramedic
classes to be paid by the Employer, the employee must complete an "Education /Training
Repayment Agreement." Attached Appendix D.
39
ARTICLE 28
SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon the successors and assigns of the parties hereto
during the term of this contract; and, no provisions, terms or obligations herein contained shall
be affected, modified, altered or changed in any respect whatsoever, by the consolidation, merger
or annexation, transfer or assignment, of either party hereto, or affected, modified, altered or
changed of any kind in the ownership or management of either party hereto, or by any change
geographically of place of business of either party hereto.
M
ARTICLE 29
SAVINGS CLAUSE
Section 1. If any provision of this Agreement or the application thereof to any person
or circumstances is held invalid, the invalidity shall not affect other provisions or applications of
this Agreement which can be given effect without the invalid provisions or application, and to
this end, the provisions of this Agreement are severable.
Section 2. It is understood that the foregoing is a complete understanding of all the
terms and conditions of employment to be governed by this Agreement during the contract
period and it cannot be altered in any manner, save by the complete written concurrence of the
parties subscribing hereto.
Section 3. Any appendices to this Agreement shall be numbered, dated and signed by
the Employer and the Union and shall be subject to the provisions of this agreement unless the
terms of said appendices specifically delete or change a provision of this Agreement, and all
appendices shall become a part of this Agreement as is specifically set forth herein.
Section 4. It is understood that all time limits found in this Agreement may be
extended by mutual concurrence.
Section 5. Nothing herein should preclude the City from being in compliance with
the Americans with Disabilities Act.
41
ARTICLE 30
LONGEVITY
Section 1. Longevity shall be paid at the rate of $0.10 (ten cents) per year of service
commencing on the employee's fifth employment anniversary.
42
ARTICLE 31
RETIREMENT AND PENSION
Employer and employee shall contribute toward the Oklahoma Firefighters Pension and
Retirement System per requirements of State Statutes.
43
ARTICLE 32
PHYSICAL FITNESS PROGRAM
Section 1. The Physical Fitness Test outlined in Appendix E will be administered bi-
annually in October and April by the Fire Chief or designee and the Safety and Health Officer.
Members of the bargaining unit who voluntarily participate and successfully complete the
Physical Fitness Test, as established in Appendix E, will receive twenty -four (24) hours of comp
time credited to their comp balance following the successful completion of each test, for a
maximum annual accrual of forty -eight (48) hours of comp time.
ARTICLE 33
DRUG & ALCOHOL TESTING
The Union and its bargaining unit members agrees to comply with all of the provisions
described in the Substance Abuse Policy as described in the attached Appendix "C ".
45
SIGNATURE PAGE
IN WITNESS WHEREOF, the parties have hereunto set their hands this _ day of
, 2024.
CITY OF OWASSO, OKLAHOMA,
A Municipal Corporation
C
ATTEST:
Alvin Fruga, Mayor
Juliann M. Stevens, City Clerk
INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS, LOCAL NO. 2789
IAFF President
ATTEST:
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
APPENDIX A
The rates contained within the Appendix A pay plan do not include compensation which may be
added to the base rate as provided in Article 20, Section 5; Article 20, Section 6; and Article 31.
Article 20
Education Propay*
Degree in field of Fire Protection
Technology, Nursing or EMS
Degree not in the field of Fire
Protection Technology, Nursing, or
EMS
Associates Degree
thirty -nine cents per hour ($0.39)
twenty cents per hour ($0.20)
Bachelor's Degree
fifty -nine cents per hour ($0.59)
thirty -nine cents per hour ($0.39)
Master's Degree
sixty -nine cents per hour ($0.69)
forty -nine cents per hour ($0.49)
Article 20 Other Propays
• Fleet Manager, eighty -three cents per hour ($0.83/hr)*
• IF SAC, Proboard or other Instructor II certification (rank/grade of Captain and above)
thirty -nine cents per hour ($0.39).*
• Hazardous Materials Technician certification, twenty -nine cents per hour ($0.29)*
• Car Seat Installation certification, fifteen cents per hour ($0.15)*
*This is not intended to represent the entirety of Article 20.
47
APPENDIX B
Section 1. The following pay items were removed contract year 2006 -2007 at which time they
were included in the base pay provided in Appendix A. All items listed below are no longer
applicable as of the 2006 -2007 contract.
Article 20—
Incentive Pro -Pay of $0.07 per hour
Article 25—
Cleaning Allowance of $0.13 per hour
Article 25
—Bed Linen Allowance of $0.01 per hour
Article 32— Employer paid 4% of Employee's contribution toward Oklahoma
Firefighters Pension and Retirement System
Section 2. The following pay item was removed effective January 1, 2009 at which time it was
included in the base pay provided in Appendix A. The item listed below is no longer applicable
as of the 2009 -2010 contract.
Article 20 —EMS Manager Pro -Pay of $1.00 per hour
Section 3. The following pay item was removed effective July 1, 2015 at which time it was
included in the base pay provided in Appendix A. The item listed is no longer applicable as of
the 2016 -2017 contract.
Working Out of Class Pay
M
APPENDIX C
SUBSTANCE ABUSE POLICY
Alcohol and drug abuse have an adverse effect on job performance, create dangerous situations,
and serve to undermine our community's confidence in the Fire Department.
The department cannot and will not condone drug or alcohol abuse on the part of its employees,
nor will it condone any employee behavior related to alcohol and /or illegal drugs on or off the job
that may serve to damage the department's reputation.
The policy concerning drug and alcohol use and abuse is a follows:
1. The Department will not hire anyone who is known to currently abuse substances.
2. The Department will educate and inform its employees about the health consequences of
drug and alcohol abuse.
3. Employees must report to work in a fit condition to perform their duties. Being under the
influence of drugs or alcohol is not acceptable.
4. Any employee on department business, on or off City premises, is prohibited from
purchasing, transferring, using, or possessing illicit drugs or using alcohol or prescription
drugs in a way that is illegal.
5. Employees will not be terminated for voluntarily seeking assistance for a substance abuse
problem; however, continued performance, attendance, or behavioral problems may
result in disciplinary action.
6. Employees on physician - prescribed medication must notify the Chief or his /her designee,
if there is a likelihood that such medication could affect job performance and safety.
7. Employees who are convicted, plead guilty, or who plead no- contest for off -duty drug or
alcohol involvement may be considered to be violation of the policy.
8. All available assistance programs shall be made available to the employee, either at the
request of the employee, or as a requirement for continued employment, based on factual
evidence of a substance abuse problem.
9. No illegal drugs, alcoholic beverage or liquor shall be brought into, or stored in or on any
City Property.
10. Drug testing shall be conducted according to the policies and procedures outlined in this
policy as well as the applicable existing Federal and Oklahoma State laws and regulations
(Standards for Workplace Drug and Alcohol Testing Act, Title 40, Sec. 554).
Conditions under which an applicant/employee will be tested are:
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
a. Applicants for employment once a conditional offer of employment has been
made.
b. For existing employees on the basis of.
Reasonable Suspicion.
Post - Accident where the employee or another person has sustained
a work- related injury or the employer's property has been damaged,
including damage to equipment, in an amount reasonably estimated
at the time of the accident to exceed five hundred dollars ($500.00).
iii. Post - rehabilitation testing.
iv. Random testing.
11. Failure to submit to a required drug or alcohol test or having a confirmed positive result
of such a test will subject the employee to disciplinary action.
12. The City will pay for all City required drug /alcohol testing as required for the proper
administration of this policy.
13. In addition the City will pay for a second test at a separate certified facility if a second
test is requested by the employee immediately following the first test.
14. If requested by the employee, the City agrees to pay for a blood test at a certified facility
to test carbon monoxide levels.
Definitions used in the policy:
1. The "Act" means the Standards for Workplace Drug and Alcohol Testing Act of the State
of Oklahoma.
2. "Alcohol" means ethyl alcohol or ethanol.
3. "Applicant" means a person who has applied for a position with the City.
4. "Board" means the State Board of Health.
5. "The City" means the City of Owasso.
6. "Confirmation test" means a drug or alcohol test on a sample to substantiate the results of
a prior drug or alcohol test on the same sample and which uses different chemical
principles and is of equal or greater accuracy than the prior drug or alcohol test.
7. "State Department" means the State Department of Health.
8. "Drug" means amphetamines, cannabinoids, cocaine, phencyclidine (PCP),
hallucinogens, methaqualone, opiates, barbiturates, benzodiazepines, synthetic narcotics,
designer drugs, or a metabolite of any of the substances listed herein.
50
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
9. "Drug or alcohol test" means a chemical test administered for the purpose of determining
the presence or absence of a drug or its metabolites or alcohol in a person's bodily tissue,
fluids or products.
10. "Employee" means any member of the Fire Department (for interpretation of this policy
only).
11. "Employer" means the City of Owasso.
12. "Random selection basis" means a mechanism for selecting employees for drug or
alcohol testing that:
a. Results in an equal probability that any employee from a group of employees
subject to the selection mechanism will be selected, and
b. Does not give an employer discretion to waive the selection of any employee
selected under the mechanism.
13. "Reasonable suspicion" means a belief that an employee is using or has used drugs or
alcohol in violation of the City's written policy. This belief must be based on objective
and stated facts and reasonable inferences drawn from those facts in light of experience,
and may be based upon, among other things:
a. Observable phenomena, such as:
i. The physical symptoms or manifestations of being under the influence of a
drug or alcohol while at work or on duty, or
ii. The direct observation of drug or alcohol use while at work or on duty.
b. A report of drug or alcohol use while at work or on duty, provided by reliable and
credible sources and which has been independently corroborated;
c. Evidence that an individual has tampered with a drug or alcohol test during
his/her employment with the City of Owasso, or
d. Evidence that an employee is involved in the use, possession, sale, solicitation or
transfer of drugs while on duty or while on the employer's premises or operating
the employer's vehicle, machinery or equipment.
14. "Review officer" means a person, qualified by the State Board of Health, who is
responsible for receiving results from a testing facility which have been generated by the
City's drug or alcohol testing program, and who has knowledge and training to interpret
and evaluate an individual's test results together with the individual's medical history and
any other relevant information.
51
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
15. "Sample" means tissue, fluid or product of the human body chemically capable of
revealing the presence of drugs or alcohol in the human body.
16. "Testing facility" means any person, including any laboratory, hospital, clinic or facility,
either off or on the premises of the employer, which provides laboratory services to test
for the presence of drugs or alcohol in the human body.
Drug or Alcohol Testing Restrictions:
The employer may only request or require an applicant or employee to undergo testing under the
following circumstances.
1. Applicant testing: The City may require ajob applicant, upon a conditional offer of
employment, to undergo drug or alcohol testing and may use a refusal to undergo testing
or a confirmed positive test result as a basis for refusal to hire, provided that such testing
does not violate the provisions of the Americans with Disabilities Act of 1990, and
provided that such testing is required for all applicants who have received a conditional
offer of employment for a particular employment classification.
2. Reasonable suspicion testing: The City may require an employee to undergo drug or
alcohol testing if the employer has a reasonable suspicion that the employee has violated
the City's written substance abuse policy.
3. Post - Accident testing: The City may require an employee to undergo drug or alcohol
testing if the employee or another person has sustained a work - related injury or the
employer's property has been damaged, including damage to equipment, in an amount
reasonably estimated at the time of the accident to exceed five hundred dollars ($500.00).
4. Random testing: The city may require an employee to undergo drug or alcohol testing on
a random selection basis.
5. Post - rehabilitation testing: The City may require an employee to undergo drug or alcohol
testing without prior notice for a period of up to two (2) years commencing with the
employee's return to work, following a confirmed positive test, or following participation
in a drug or alcohol dependency treatment program under an employee benefit plan or at
the request of the employer.
52
APPENDIX C
SUBSTANCE ABUSE POLICY
(Continued)
Confidentiality of Testing Results and Records Disclosure of General health Information
Prohibited:
1. The City shall maintain all drug and alcohol test results and related information, including,
but not limited to, interviews, reports, statements and memoranda, as confidential records,
separate from other personnel records. Such records, including the records of the testing
facility, shall not be used in any criminal proceeding, or any civil or administrative
proceeding, except in those actions take by the employer or in any action involving the
individual tested and the employer or unless such records are ordered released pursuant to
a valid court order.
2. The records described above shall be maintained by the employer and shall be the
property of the employer, and, upon the request of the applicant or employee tested, shall
be made available for inspection and copying to the applicant or employee. The employer
shall not release such records to any person other than the applicant, employee or the
employer's review officer, unless the applicant or employer, in writing following receipt
of the test results, has expressly granted permission for the employer to release such
records or pursuant to a valid court order.
3. A testing facility, or any agent, representative or designee of the facility, or any review
officer, shall not disclose to any employer, based on the analysis of the sample collected
from an applicant or employee for the purpose of testing for the presence of drugs or
alcohol, any information relating to:
a. The general health, pregnancy or other physical or mental condition of the
applicant or employee, or
b. The presence of any drug other than the drug or its metabolites that the employer
requested be identified and for which a medically acceptable explanation of the
positive result, other than the use of drugs, has not been forthcoming from the
applicant or employee. Provided, however, a testing facility shall release the
results of the drug or alcohol test, and any analysis and information related thereto,
to the individual tested upon his or her request.
53
APPENDIX D
EDUCATION /TRAINING REPAYMENT AGREEMENT
The undersigned, for and in consideration of the City of Owasso, Oklahoma's incurrence of costs
associated with my educational enhancement and or Paramedic training, hereby agrees that if and
in the event I should voluntarily or involuntarily separate from employment with the City of
Owasso, Oklahoma, within three (3) years from the date of the last payment for my tuition
reimbursement and /or Paramedic classes, then in such event I will reimburse the City of Owasso,
Oklahoma, one hundred percent (100 %) of all expense incurred by said City for my tuition
reimbursement and/or cost incurred for my Paramedic classes.
In connection herewith, I hereby authorize the City of Owasso, Oklahoma, to withhold from my
final pay any sum due and owing to the City of Owasso, Oklahoma, by virtue of the foregoing.
Further, it is my understanding that execution of this repayment agreement does not constitute an
agreement on the part of the City of Owasso, Oklahoma, to employ me for any term of years, or
portions thereof.
Employee
State of Oklahoma
County of
Date:
On this day of , 20 , before me, the undersigned, a Notary
Public in and for the County and State aforesaid, personally appeared
to me, known to be the identical person who executed the above
and acknowledged to me that the above was executed as a free and voluntary act and deed for the
uses and purposes therein set forth.
Given under my hand and seal the office the day and year last above written.
Notary Public
My Commission Expires
(Seal)
54
APPENDIX E
PHYSICAL FITNESS TEST
To promote and encourage wellness through physical activity, the Fire Chief or designee and the
Safety and Health Officer or designee will administer a Physical Fitness bi- annually. Such test
will consist of four parts.
Part 1: 1.5 Mile Timed Run
In order to successfully pass the timed run participants must complete the run within the
established number of minutes /seconds, based upon his /her age at testing date.
Age: <30 30 -39 40 -49 50 -59 60+
Run Time: 13:36 14:00 14:52 16:22 18:14
Part 2: Push -ups
In order to successfully pass the push -ups portion of the Physical Fitness Test participants must
complete the established number of push -ups based upon his/her age at the testing date, within a
two minute time limit. Push -ups require humerus to be level with the ground at the bottom of
each rep and elbows locked at the top of each rep. Pausing at the top of the rep for no less than
one second is required to assure participants are not using momentum from the previous rep. If a
participant rests, it must be in the plank position with only hands and feet touching the ground.
Age: <30 30 -39 40 -49 50 -59 60+
Push -ups: 33 27 21 15 14
Part 3: Sit -ups
In order to successfully pass the sit -ups portion of the physical fitness test participants must
complete the established number of sit -ups based upon his/her age at testing date, within a two
minute time limit. Sit -ups require hands touching the head, knees bent, chest touching knees at
top of rep, and no greater than one inch of space between shoulder blades and ground at the
bottom of the rep.
Age: <30 30 -39 40 -49 50 -59 60+
Sit -ups: 42 39 34 28 22
The following options are available to individuals participating in the physical fitness test.
Option A: Step Mill in Lieu of 1.5 Mile Run
Participants can elect to complete ten minutes on a step mill (Stairmaster) in lieu of the 1.5 mile
run. In order to substitute the step mill for the run, the step mill must be set to aerobic training,
enter body weight, set to level 10 for 10 minutes. There will be no age adjustment for the step
mill option. In the event a Step Mill is not available participants can elect to walk 3 miles in 38
minutes following criteria established by the Oklahoma Firefighters Pension and Retirement
System.
55
APPENDIX E
PHYSICAL FITNESS TEST
(Continued)
Option B: Pull -ups in Lieu of Push -ups, or Sit -ups.
Participants can elect to complete ten pull -ups in lieu of either the push -ups, or sit -ups. In order
to substitute pull -ups for one part of the test participants must complete ten reps with palms away,
chin over bar, and complete stop at bottom with arms fully extended. Pull -ups can only replace
one of the two requirements mentioned in this option.
56
sd
TO: The Honorable Mayor and City Council
FROM: Larry Escalanta, General Services Superintendent
SUBJECT: Regenerative Air Street Sweeper with a 74HP Auxiliary Engine
DATE: May 31, 2024
PROPOSED ACTION:
Staff is seeking City Council consideration and action to purchase a new street sweeper.
BACKGROUND:
In 2012, the City purchased the first mechanical street sweeper to remove debris from the
roadways as part of a best management practice as recommended by the Environmental
Protection Agency to reduce pollutants that could otherwise end up in the storm drain. Now in
operation for twelve years, City staff is proposing to replace the equipment due to age and
maintenance cost.
PROPOSED PURCHASE:
City staff is proposing to purchase an Elgin RegenX Street Sweeper with a 74HP Auxiliary Engine
utilizing a Freightliner M2 106 Plus Chassis. The proposed sweeper allows for a more environmentally
friendly operation and contains a larger storage bin for debris collection, leading to less returns to
the facility to dump the container.
The opportunity to bid was advertised in accordance with the City of Owasso's purchasing
ordinance. Sealed bids were opened on May 7th at 2 PM and one (1) vendor, J &R Equipment,
returned a responsive bid of $378,740.00.
Upon further discussion with J &R Equipment, staff learned the some equipment was available
through a cooperative purchasing contract, Sourcewell, at a reduced price. The vendor agreed
to decrease the bid price by the Sourcewell discount of $5,641.95.
Included in the bid solicitation was an option to use the existing 2012 sweeper as a trade -in. The
bid submitted by J &R Equipment provides a $9,400.00 allowance for the use of a trade -in. Staff
has estimated the value of the 2012 sweeper at $20,000.00 and is requesting to declare the
sweeper as surplus to the needs of the City and authorize disposal through auction.
FUNDING:
Funding is included in the FY 2024 approved budget for this equipment.
RECOMMENDATION:
Staff recommends approval to purchase a Regenerative Air Street Sweeper with a 74HP Auxiliary
Engine from J & R Equipment of Oklahoma City, Oklahoma, in the amount of $373,125.05.
Staff recommends declaring the 2012 Elgin Series F Model- F2904D Street Sweeper (VIN#
1FVACXDTXCHBW0862) as surplus to the needs of the City and authorizing disposal of the
equipment via auction.
ATTACHMENT:
J &R Purchasing Agreement
RAILM
ELSTAW
Presents a
Proposal Summary
RegenX
Easy to use, easy to clean, easy to maintain.
Mid -Dump Regenerative Air Sweeper.
For
J AND R STOCK
rar
RegenX Pagel of 10
Quote Number: 2023 -70614 Team Member: Angela Allen
Date: 05 -14 -2024 Tel:
ffMkff
JEWIN
RegenX
Sidebrooms /Steering
Domicile
Size of Sidebroom
Fuel Type
Basic Chassis Info
Source
Chassis Brand /Model
Chassis Mounting Charge
Chassis Equipment
Spare Chassis Key
Chassis Battery Disconnect
Seating Options
Cab Mounted Convex Mirrors
Horn Options
In Cab Air Restriction Gauge Chassis
Brooms
Piranha Brush
r1l,
RegenX
Quote Number: 2023-
70614
Date: 05 -14 -2024
Dual Sidebroom /Dual Steering
Continental USA
42
Diesel
Elgin
2025 M2 Dual Steer 26k
Chassis Mounting Charge
2
Yes
(Standard) Right Hand Air -ride Cloth Hi -Back
12" Non - Heated Convex Mirrors
Dual Air Horns
Yes
Yes
Page 2 of 10
Team Member
Angela Allen
Tel:
R EME
GIN
Sidebroom Tilt Option Right Hand Yes
Sidebroom Tilt Option Left Hand Yes
Dual Sidebroom Scrubbing position Yes
Variable Speed brooms Dual
Conveyance & Hopper
6" Drain
In -Cab Hopper Dump
Hopper Deluge
Hopper Coating Systems
Right Mounted Wandering Hose
Inspection Doors -Right
Dust Control & Flush Systems
Yes
Yes
Yes
Lifeliner Hopper System
Yes
Right Hand Door
Fill Hose Length 25'
Front Spray Bar Yes
High Pressure Washdown Yes
Gauges and Indicators
Hydraulic Oil Level Gauge WTThermometer Yes
on Tank
Component Protection
SO,
RegenX Page 3 of 10
Quote Number: 2023- Team Member
70614 Angela Allen
Date: 05 -14 -2024 Tel:
R iiii
Auxiliary Hydraulic Pump
Yes
Idle Down / No Water
Yes
Turbo II Precleaner
Yes
Extra Key Auxiliary Engine
2
Lighting & Compliance
Lighting
LED Beacon Cab & (2) Rear
Work and Flood Lights; Individual Rocker
Dual Sidebroom and Dual Rear Lights -LED
Switches
Miscellaneous Lighting
(2) Alternating Flashing Rear LED Lights
Triangle Reflective Flares (3)
Yes
LED Stop /TaillTurn
Yes
Slow Moving Vehicle Sign
Yes
Manuals and Warranty
Sweeper Warranty
Sweeper: Operators Manuals
Sweeper: Parts Manuals
Sweeper: Service Manuals
Chassis: Operators Manuals
Chassis: Parts Manuals
Chassis: Service Manuals
John Deere Operators Manuals
John Deere Parts Manuals
r•1
RegenX
Quote Number: 2023-
70614
Date: 05 -14 -2024
Through 2nd Year (Parts /Labor)
1
1
1
2
1
1
1
1
Page 4 of 10
Team Member
Angela Allen
Tel
John Deere Service (Tech) Manuals
Tools/Toolbox
Hydrant Wrench Yes
Right Hand Lockable Toolbox Yes
Fire Extinguishers 5 Ibs
Paint & Decal
Paint Sweeper
Paint Chassis
Elgin Logo
rlr
RegenX
Quote Number: 2023-
70614
Date: 05 -14 -2024
Standard White
Standard White
Red Logo
Page 5 of 10
Team Member
Angela Allen
Tel:
EmkIff
ELODW
Chassis Notes :
Sweeper Body (Before Discount):
Sourcewell Discount:
Chassis and Freight:
Total:
Price indicated includes approved Special Request
Price valid for 30 Days from date of 05 -14 -2024
Product Model:RegenX
Proposal Date: 05 -14 -2024
Quote Number: 2023 -70614
Price List Date: 12 -01 -2023
QTY: 1 Customer
Proposal Notes:
$200,065.00
$6,001.95
$179,062.00
$373,125.05
1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit order will require a new
signed proposal.
2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by ELGIN priorto submittal
of customer purchase order.
3. All prices quoted are in US Dollars unless otherwise noted.
4. This proposal incorporates, and is subject to, Elgin's standard terms and conditions attached hereto and made a part hereof.
Signed By:
Date:
RegenX Page 6 of 10
Quote Number: 2023 -70614 Team Member: Angela Allen
Date: 05 -14 -2024 Tel :
EL910:
1 LIMITED WARRANTY
r
Limited Warranty. Each machine manufactured by ELGIN SWEEPER COMPANY ( "ESCO" or the "Company ") is
, -t warranted against defects in material and workmanship for a period of 12 months, provided the machine is used {T]
in a normal and reasonable manner and in accordance with all operating instructions. If sold to an end user, the
applicable warranty period commences from the date of delivery to the end user. If used for rental purposes. theE -�
' applicable warranty period commences from the date the machine is first made available for rental by the Company
f' or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty -�
period. This limited warranty is the sole and exclusive warranty given by the Company.
4
Exclusive Remedy. Should any warranted product tail during the warranty period. ESCO will rouse to be repaired
�.. ,. or replaced, as the Company may elect, any part or parts of such machine that the Company's examination \
t (
discloses to be defective in material or factory workmanship. Repairs or replacements are to be made at the selling �.
Elgin distributor's location or at other locations approved by ESCO_ In lieu of repair or replacement, the Company .b
- �- may elect, at its sole discretion, to refund the purchase price of any product deemed defective. The foregoing -
i remedies shall be the sole and exclusive remedies of any party making a valid warranty claim.
The ESCO Limited Warranty shall not apply to (and ESCO shall not be responsible for):
f f
1. Major components or trade accessories that have a separate warranty from their original manufacturer, such
t� as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries.
i _ 2. Normal adjustments and maintenance services. - -�
3. Normal wear parts such as, but not limited to, brooms, oils, fluids, filters. broom wire, shoe runners, rubber
A deflectors and suction hoses.
' A, 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ESCO. /--N.
5. Repairs, modifications or alterations without the express written consent of ESCO, which in the Company's
sole judgment, have adversely affected the machine's stability, operation or reliability as originally designed 6
and manufactured.
6. hems subject to misuse. negligence, accident or Improper maintenance. '
1
" "-"✓ . -NOTE' The use in the product of any part other than parts approved by ESCO may invalidate this warranty. ESCOr
reserves the right to determine. In its sole discretion, if the use of non - approved parts operates to Invalidate the l
- warranty. Nothing contained In this warranty shall make ESCO liable for loss, injury, or damage of any kind to any �---�_
Y person or entity resulting from any defect or failure In the machine, y _
ly" : THIS WARRANTY SHALL BE IN LIEU OFALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING<
WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FORA
j PARTICULAR PURPOSE, ALL OF WHICH ARE DISCLAIMED. I y
,y This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of ESCO. For
the avoidance of doubt, ESCO shall not be liable for any indirect. special, incidental or consequential damages,
including, but not limited to, loss of use or lost profits. ESCO makes no representation that the machine has�� , d
1 the capacity to perform any functions other than as contained in the Company's written literature, catalogs or
specifications accompanying delivery of the machine. No person or affiliated company representative is authorized
_.'. to alter the terms of this warranty. to give any other warranties or to assume any other liability on behalf of ESCO In '-
;_'._ 1' connection with the sale, servicing or repair of any machine manufactured by the Company. Any legal action based f-
�; hereon must be commenced within eighteen (18) months of the event or facts giving rise to such action.
..
i.}. ESCO reserves the right to make design changes or Improvements in its products without Imposing any obligation
upon itself to change or Improve previously manufactured products.
ELGIN SWEEPER COMPANY -
.^- 13nn W Radlott Rnad
RegenX Page 7 of 10
Quote Number: 2023 -70614 Team Member: Angela Allen
Date: 05 -14 -2024 Tel :
EMIN
TERMS AND CONDITIONS
ORDERS: All orders are subject to acceptance by Elgin Sweeper, Inc. (hereafter referred to as Elgin). Orders for
products not normally carried in stock or requiring special engineering or manufacturing is in every case subject to
approval by Elgin's Management.
PRICES: All orders are subject to current prices in effect at the time of order acknowledgment. F.O.B. Point: Unless
otherwise stated, all prices listed are F.O.B. factory. Elgin reserves the right to increase the order price set forth in
this Proposal Summary at any time before delivery to Buyer to reflect any increase in Elgin's costs to manufacture
or deliver the ordered product due to any factor beyond the reasonable control of Elgin. Elgin shall provide Buyer
with prompt electronic notice of any such price increase. Buyer shall have five days from receipt of such notice to
cancel its order, absent which Buyer shall be deemed to have consented to the price increase.
PAYMENT TERMS: The company's payment terms are due upon receipt, unless otherwise stated. However, until
such time as Elgin receives full payment, Elgin shall maintain a purchase money security interest in the product.
CANCELLATION: Orders cannot be canceled except upon terms that will compensate Elgin for any loss or damage
sustained. Such loss will be a minimum of 10% of the purchase price.
SHIPMENT: All proposals are based on continuous and uninterrupted delivery of the order upon completion, unless
specifications distinctly state otherwise. In the event that agreement is reached for Elgin to store completed items,
they will be immediately invoiced to the customer and become due and payable. Storage shall be at the risk of the
customer and Elgin shall be liable only for ordinary care of the property.
STORAGE CHARGES: Elgin shall charge the customer at current rates for handling and storing customer's
property (e.g. truck chassis) held for more than thirty (30) days after notification of availability for shipment All
customer's property, or third party's property, that is stored by Elgin is at the customer's or other party's risk. Elgin is
not liable for any loss or damage thereto caused by fire, water, corrosion, theft, negligence, or any caused beyond
its reasonable control.
PERFORMANCE: Elgin shall not be liable for failure to complete the contract in accordance with its terms if failure
is due to wars, strikes, fires, floods, accidents, delays in transportation or other causes beyond its reasonable
control.
EXPERIMENTAL WORK: Work performed at customer's request such as sketches, drawings, design, testing,
fabrication and materials shall be charged at current rates.
-- W
RegenX Page 8 of 10
Quote Number: 2023- Team Member: Angela
70614 Allen
Date: 05-14 -2024 Tel :
EMIN
SKETCHES, ENGINEERING DRAWINGS, MODELS, and all preparatory work created or furnished by Elgin, shall
remain its exclusive property; and no use of same shall be made nor may ideas obtained therefrom be used except
with the consent of and on terms acceptable to Elgin.
TAXES: Buyer's final cost shall include all applicable sales and use taxes, including all sales and use taxes
attributable to any changes made to Buyer's initial order placed hereunder or to any changes to applicable sales
and use tax laws. However, Elgin Manufacturing, Inc. shall be responsible for Federal Excise Tax(FE.T) unless it is
separately stated on the invoice and added to the selling price. If F.E.T. is not separately stated on the invoice it has
not been included in the price and Elgin will pay any F.E.T. due itself and bear the cost of the tax. Any refunds or
adjustments to the F.E.T. in such cases belong to Elgin.
PRODUCT IMPROVEMENTS: Elgin reserves the right to change manufacturing specifications and procedures in
accordance with its product improvement policy.
MOUNTING PRICES: Mounting prices assume normally factory installation on a truck chassis suitable for the unit
purchased. Relocation of batteries, fuel tanks, mufflers, air tanks, etc. will be an additional charge, billed at the
standard factory labor rate.
WARRANTY: Elgin warrants its products to be free from defects in material and workmanship for a period of 12
months, subject to the limitations and conditions set forth in its current published warranty. Other than those
expressly stated herein. THERE ARE NOT OTHER WARRANTIES OF ANY KIND EXPRESS OR IMPLIED, AND
SPECIFICALLY EXCLUDED BUT NOT BY WAY OF LIMITATION, ARE THE IMPLIED WARRANTIES OF FITNESS
FORA PARTICULAR PURPOSE AND MECHANTABILITY.
IT IS UNDERSTOOD AND AGREED THE ELGIN'S LIABILITY WHETHER IN CONTRACT, IN TORT, UNDERANY
WARRANTY IN NEGLIGENCE OR OTHERWISE SHALL NOT EXCEED THE RETURN OF THE AMOUNT OF
THE PURCHASE PRICE PAID BY THE PURCHASER AND UNDER NO CIRCUMSTANCES SHALL ELGIN BE
LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES. THE PRICES STATED FOR
THE EQUIPMENT IS A CONSIDERATION IN LIMITING ELGIN'S LIABILITY. NO ACTION REGARDLESS OF
FORM, ARISING OUT OF THE TRANSACTION OF THE AGREEMENT MAY BE BROUGHT BY PURCHASER
MORE THAN ONE YEAR AFTER THE CAUSE OF ACTION HAS OCCURRED.
ELGIN'S MAXIMUM LIABILITY SHALL NOT EXCEED AND BUYER'S REMEDY IS LIMITED TO EITHER (I)
REPAIR OR REPLACEMENT OF THE DEFECTIVE PART OF PRODUCT, ORAT ELGIN'S OPTION (II) RETURN
OF THE PRODUCTAND REFUND OF THE PURCHASE PRICE AND SUCH REMEDY SHALL BE BUYER'S
ENTIRE AND EXCLUSIVE REMEDY.
CHOICE OF LAW: These Terms and Conditions shall be construed according to the laws of the State of Illinois.
Failure at any time by Elgin to exercise any of its rights under this agreement shall not constitute a waiver - thereof
nor prejudice Elgin's right to enforce it thereafter.
RegenX Page 9 of 10
Quote Number.. 2023- Team Member: Angela
70614 Allen
Dale: 0514 -2024 Tel :
IrRAWMAkB
COMPLETE AGREEMENT: These terms and conditions, contain the complete and final agreement between the
parties hereto and no other agreement in any way modifying any of these terms and conditions will be binding on
Elgin unless in writing and agreed to by an authorized representative of Elgin. All proposed terms included in
Buyer's purchase order or other standard contracting documents are expressly rejected.
I agree with the above terms and conditions:
Signed By:
Date:
RegenX
Quote Number. 2023-
70614
Date: 05 -14 -2024
Page 10 of 10
Team Member: Angela
Allen
Tel:
C __ sd.
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, CFM, PE, Assistant City Engineer
SUBJECT: Recommendation for Contract Award - Garnett Culvert Improvement Project
DATE: May 31, 2024
BACKGROUND:
Project will increase the capacity of the storm box culverts under North Garnett Road, south of East
96th Street North just upstream of the Garnett Regional Detention Pond. Increased capacity prevents
North Garnett Road from overtopping in the 100 -year storm and reduces the flooding of private
property caused from the culvert restriction.
• August 2022, City Council approved the design agreement for Garnett Culvert Improvements
with Meshek & Associates, LLC
• After 90% design completion, utility relocation commenced and was completed in 2023
• Final Design details completed in 2024
• Project bidding schedule was delayed to prevent the North Garnett Road construction
occurring simultaneous with East 96th Street North roadway construction
• Change in the East 96th Street North construction phasing, allowed for project to proceed
with bid advertisement
SOLICITATION OF BIDS:
In April 2024, City Engineering staff completed final bid documents and published advertisements in
accordance with state statutes. A mandatory pre -bid meeting was held on May 14th, and bids were
opened on May 21 st, with a total of six contractors submitting bids.
City Engineering staff completed a Bid Tabulation, showing the bid amounts and engineering
estimate:
Engineering Estimate
$794,173.50
Diversified Civil Contractors
$689,885.00
Triangle Construction & Utility
$792,330.00
R &L Construction
$794,999.00
Grade Line Construction
$913,915.00
Bright Lighting Inc
$1,343,995.65
Becco Contractors, Inc
$1,479,000.00
Diversified Civil Contractors provided the lowest bid in the amount of $689,885.00, which is below the
engineering estimate. Included in the project is a project allowance of $100,000.00 should the final
project cost require additional scope of work unforeseen at the time of bidding.
FUNDING:
Funding is available in the Stormwater Fund Budget.
RECOMMENDATION:
Staff recommends awarding the construction contract to Diversified Civil Contractors, LLC of Broken
Arrow, Oklahoma, in the amount of $689,885.00, and authorization to execute all necessary
documents.
Garnett Culvert Improvements
Page 2
ATTACHMENTS:
Site Map
Agreement Section of Contract Documents
GARNETT CULVERT IMPROVEMENTS
1 -
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This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy, please contact the
responsible staff for most up-to-date information.
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 4th day of June , 2024
by and between City of Owasso (hereinafter called OWNER)
and Diversified Civil Contractors, LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
GARNETT CULVERT IMPROVEMENTS
CITY OF OWASSO, OKLAHOMA
Modification to existing box culvert and installation of an additional box culvert under Garnett
Road to increase the amount of stormwater flow conveyed through the culverts to prevent
overtopping of Garnett in large storm events.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within one hundred fifty (150) calendar
days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within one hundred eighty (180) calendar days from the
date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
00300 - Page 1 of 15
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
Thousand Dollars ($2000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Thousand Dollars ($2000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is Six hundred eighty nine thousand
eight hundred and eighty five dollars ($ 689 885.00 ),
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
00300 - Page 2 of 15
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
00300 - Page 3 of 15
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terns and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
00300 - Page 4 of 15
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 27, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1 , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
AGREEMENT
00300 - Page 5 of 15
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on
OWNER:
By
Alvin Fruga, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Approved as to form:
Julie Lombardi, City Attorney
Address for giving notices:
200 South Main St.
Owasso, OK 74055
June4 2024
CONTRACTOR:
(SEAL)
Name
Title
00300 - Page 6 of 15
EXHIBIT "A"
PAY ESTIMATE FORM
(TYPICAL)
AGREEMENT
00300 - Page 7 of 15
APPLICATION AND CERTIFICATE FOR PAYMENT I Page One of
TO: (Owner) Contract Date:
FROM: (Contractor)
PROJECT:
CONTRACT FOR:
Application Date:
Period To:
Distribution To: Owner
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1. Original Contract Sum
2. Net Change by Change Orders
3. Contract Sum to Date (Line I & 2)
It
4. Total Completed & Stored to Date $_
(Column G on Continuation Sheet)
5. Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b)
6. Total Earned Less Retainage
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment
00300 - Page 8 of 15
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
ADDITIONS
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
TOTALS
Net Change by Change Orders
DEDUCTIONS
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
CONTRACTOR
By:
STATE OF OKLAHOMA )
) SS
COUNTY OF )
Subscribed and sworn to before me this day of
(SEAL)
My Commission Expires:
Date:
Notary Public
0030D - Page 9 of 15
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect/Engineer certifies to the Owner that to the best
of the Architect/s /Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
LE
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
00300 -Page 10 of 15
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont)
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORKCOMPLETED
FROM PREVIOUS
WORK COMPLETED
THIS HIS PERIOD
(cont) F
G
H
I
R E) MATERIALS
PRESENTLY STORED
(NOTMDO
TOTALCOMPLETED
AND STORED
TO DATE
(D +E +0
(G /C)
BALANCE
TO FINISH
(C-G)
RETAMAGE
NOTE: At bottom of each column, run totals.
00300 - Page I I of 15
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA )
)SS
COUNTY OF )
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
00300 - Page 12 of 15
IM\ 10314"
CITY OF OWASSO, OKLAHOMA
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY
COUNCIL MEETINGS ONLY.
The contractor or engineer shall have his /her pay request in by 5:00 p.m. on the first day of the
month unless the first falls on a Saturday, Sunday or Holiday, then it will be the next working
day. Pay requests are, therefore, due on the following dates:
May
- 05/01/24
September
- 09/02/24
January
- 01/01/25
June
- 06/03/24
October -
10/01/24
February
- 02/03/25
July
- 07/01/24
November -
11/01/24
March
- 03/03/25
August
- 08/01/24
December -
12/02/24
April
- 04/01/25
Failure to meet the above dates and time may result in payment being delayed until the following
pay cycle.
AGREEMENT
00300 - Page 13 of 15
EXHIBIT "C"
CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT
The City of Owasso hereby certifies that:
Diversified Civil Contractors, LLC
public contract pursuant to the law for the following purposes, to -wit:
GARNETT CULVERT IMPROVEMENTS
has duly entered into a
Accordingly, under the provisions of 68 O.S. §1356(l), the sale of tangible personal property or
services necessary for carrying out such public contract to the contractor or any sub - contractor to
such public contract are exempt from sales tax. Any contractor, or sub - contractor of such public
contract shall certify, in writing, on the copy of the invoice or sales ticket to be retained by the
vendor that the purchases are necessary for carrying out such public contract with the City of
Owasso.
CITY OF OWASSO, OKLAHOMA
BY
°Contract Administrator
00300 - Page 14 of 15
EXHIBIT "D"
CERTIFICATE OF APPROVAL
OF CONTRACT AND BONDS
I, the undersigned, Shellie Wingert, the duly authorized and acting legal representative of
do hereby certify as follows:
I have examined the construction contract between the contractor,
and the above -named entity, and the surety bonds
given by the contractor in connection with the performance of said contract, and the manner of
execution of the contract and surety bonds; and I am of the opinion that each of the aforesaid
agreements has been duly executed by the proper parties thereto, acting through their fully
authorized representatives; that said representatives have full power and authority to execute said
agreements on behalf of the respective parties named therein; and that the foregoing contract and
surety bonds constitute valid and legally binding obligations upon the parties executing the same
in accordance with the terms, conditions, and provisions thereof.
Dated this day of
Sheltie Wingert
Tulsa County, Oklahoma
00300 - Page 15 of 15
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E, CFM, City Engineer
SUBJECT: Bid Award for 2024 Street Rehabilitation Project
Maintenance of Existing Streets Using High Density Mineral Bond
DATE: May 31, 2024
BACKGROUND:
• Over time, the oil that serves as glue within asphalt pavement evaporates due to exposure to
air and causes asphalt to break down and ravel
• To rejuvenate the asphalt, seal coat can be applied to extend the life of the paving
• Seal coat is messy, takes several days to cure, and when used often stains car paint when the
material is pulled up by the automobile tires
• Fog seal is an alternate product that has been used in Owasso, but the longevity is less than
tack oil and streaks over time, giving an unkept look
• High - Density Mineral Bond (HDMB) is a product placed on asphalt roads before the tack oil
starts to separate due to air exposure, sealing the tack oil and allowing the pavement to be
more flexible. Protecting asphalt from exposure to air will extend the service life of asphalt for
7 -10 years, cures within eight hours of application, and does not streak over time
• Staff researched applications in other municipalities and is confident the product will benefit
Owasso
• As a part of the 2024 Street Rehabilitation Project, four neighborhoods were selected as
excellent candidates for this application. They are the following:
• Crescent Ridge
• Burberry Place
• Keys Landing
• Hickory Creek
BID ADVERTISEMENT:
In April of 2024, engineering staff, in accordance with state law, advertised the project in the
Tulsa World on April 25th and May 2nd. There was no pre -bid meeting due to the specialized
nature of the project. Few contractors apply the HDMB due to the intense guidelines for
cleaning and application, so very few bidders were expected. The bid opening was held on
May 161h at Owasso City Hall and one bid was received.
Bidder
Base Bid
Holbrook Asphalt, LLC
$235,104
Engineer's Estimate
$201,753
FUNDING:
Funding in the amount of $235,104 is available in the Capital Improvement Fund.
RECOMMENDATION:
Staff recommends award of the contract to Holbrook Asphalt, LLC of Saint George, Utah in the
amount of $235,104 and authorization to execute the necessary documents.
Bid Award
Page 2
ATTACHMENTS:
Agreement
Location Map
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 4th day of June 2024,
by and between City of Owasso (hereinafter called OWNER)
and Holbrook Asphalt, LLC (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
HIGH DENSITY MINERAL BOND
CITY OF OWASSO, OKLAHOMA
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his/her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3,1 The Work will be substantially completed within thirty (30) calendar days from the
date of Notice to Proceed; and completed and ready for final payment in accordance with the
General Conditions within sixty (60) calendar days from the date of Notice to Proceed, which
will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
AGREEMENT
00300 - Page I of 15
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is Two hundred thirty five thousand .
one hundred and four dollars ($ 936 a no
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (501/o) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
00300 - Page 2 of 15
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
00300 - Page 3 of 15
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for two (2) years after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
00300 - Page 4 of 15
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 7, inclusive, and Standard Drawings.
7.21 Addendum Numbers to _, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award.
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his/her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in triplicate.
One counterpart has been delivered to CONTRACTOR, the remaining two belong to OWNER.
All portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
00300 - Page 5 of 15
This Agreement will be effective on _
OWNER:
By
Alvin Fruga, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Approvgd as to form:
Julie Lombardi, City Attorney
Address for giving notices:
200 South Main St.
Owasso- OK 74055
CONTRACTOR:
(SEAL)
Name
Title
00300 - Page 6 of 15
EXHIBIT "A"
PAY ESTIMATE FORM
(TYPICAL)
00300 - Page 7 of 15
APPLICATION AND CERTIFICATE FOR PAYMENT Page One of
TO: (Owner)
FROM: (Contractor)
PROJECT:
CONTRACT FOR:
Contract
Application Date:
Period To:
Distribution To: Owner
Architect
Contractor
Engineer
CONTRACTOR'S APPLICATION FOR PAYMENT
Application is made for payment, as shown below, in connection with the Contract.
Continuation sheet is attached.
1. Original Contract Sum $
2. Net Change by Change Orders $
3. Contract Sum to Date (Line 1 & 2) $
4. Total Completed & Stored to Date
(Column G on Continuation Sheet)
5. Retainage: a. % of Completed Work $
(Column D & E on Continuation Sheet) - FINAL
b. % of Stored Material $
(Column F on Continuation Sheet)
Total Retainage (Line 5a & 5b) $
6. Total Earned Less Retainage
(Line 4 less Line 5 Total)
7. Less Previous Certificates for Payment
IR
00300 - Page 8 of 15
8. CURRENT PAYMENT DUE
9. Balance to Finish, Plus Retainage
(Line 3 less Line 6)
CHANGE ORDER SUMMARY:
Change Orders approved in previous
months by OWNER
TOTALS
Approved this month
Number
Date Approved
L V L ALo
Net Change by Change Orders
F
ADDITIONS DEDUCTIONS
IN
eA
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information
and belief, the WORK covered by this Application for payment has been completed in
accordance with the Contract Documents, that all amounts have been paid by the Contractor for
Work for which previous Certificates for Payment were issued and payments received from the
Owner, and that current payment shown herein is now due.
ANN "1, 401413
IC
STATE OF OKLAHOMA )
) SS
COUNTY OF )
Subscribed and sworn to before me this day of
(SEAL)
My Commission Expires:
Date:
Notary Public
00300 - Page 9 of 15
ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the contract documents, based on on -site observations and the date
comprising the above application, the Architect /Engineer certifies to the Owner that to the best
of the Architect/s/Engineer's knowledge, information and belief, the Work has progressed as
indicated, the quality of the Work is in accordance with the Contract Documents, and the
Contractor is entitled to payment of the amount certified.
AMOUNT CERTIFIED $
(Attach explanation if amount certified differs from the amount applied for.)
ARCHITECT / ENGINEER:
M
This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor
named herein. Issuance, payment and acceptance of payment without prejudice to any rights of
the Owner or Contractor under this Contract.
00300 - Page 10 of 15
CONTINUATION SHEET Page of
Application and Certification for Payment, containing Contractor's signed Certification is
attached.
Application Number: Application Date:
Period to:
In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where
variable retainage for line items may apply.
A
B
C
D
E (cont)c
ITEM
NO.
DESCRIPTION
OF WORK
SCHEDULED
VALUE
WORK COMPLETED
FROM PREVIOUS
WORK COMPLETED
THIS HIS PERIOD
c (cont) F
G
H
I
RE)MATERIALS
PRESENTLY STORED
(NOT MDO
TOTAL COMPLETED
AND
DATE STORED
(D +E +0
( %
BALANCE
TO FINISH
(C -G)
RETAWAGE
NOTE: At bottom of each column, run totals.
00300 - Page I I of 15
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Contractor or Supplier
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
00300 - Page 12 of 15
EXHIBIT 'B"
CITY OF OWASSO, OKLAHOMA
Contractor and Engineer Payment Schedule
INVOICES ARE TO BE SUBMITTED FOR THE REGULARLY SCHEDULED CITY
COUNCIL MEETINGS ONLY.
The contractor or engineer shall have his/her pay request in by 5:00 p.m. on the first day of the
month unless the first falls on a Saturday, Sunday or Holiday, then it will be the next working
day. Pay requests are, therefore, due on the following dates:
February
- 02/01/25
June
- 06/03/24
October
- 10/01/24
March
- 03/01/25
July
- 07/01/24
November -
11/01/24
April
- 04/01/25
August
- 08/01/24
December -
12/02/24
May
- 05/01/24
September
- 09/03/24
January -
01/02/25
Failure to meet the above dates and time may result in payment being delayed until the following
pay cycle.
00300 - Page 13 of 15
EXHIBIT "C"
CERTIFICATION OF TAX EXEMPT PUBLIC PROJECT
The City of Owasso hereby certifies that:
has duly entered into a public contract pursuant
to the law for the following purposes, to -wit:
High Density Mineral Bond
Accordingly, under the provisions of 68 O.S. §1356(l), the sale of tangible personal property or
services necessary for carrying out such public contract to the contractor or any sub - contractor to
such public contract are exempt from sales tax. Any contractor, or sub - contractor of such public
contract shall certify, in writing, on the copy of the invoice or sales ticket to be retained by the
vendor that the purchases are necessary for carrying out such public contract with the City of
Owasso.
CITY OF OWASSO, OKLAHOMA
By
tontictdministrator
00300 - Page 14 of 15
EXHIBIT "D"
CERTIFICATE OF APPROVAL
OF CONTRACT AND BONDS
I, the undersigned, Julie Trout Lombardi, the duly authorized and acting legal
representative of
follows:
I have examined the construction contract between the contractor,
do hereby certify as
and the above -named entity, and the surety bonds
given by the contractor in connection with the performance of said contract, and the manner of
execution of the contract and surety bonds; and I am of the opinion that each of the aforesaid
agreements has been duly executed by the proper parties thereto, acting through their fully
authorized representatives; that said representatives have full power and authority to execute said
agreements on behalf of the respective parties named therein; and that the foregoing contract and
surety bonds constitute valid and legally binding obligations upon the parties executing the same
in accordance with the terms, conditions, and provisions thereof.
Dated this day of
Julie Trout Lombardi, City Attorney
Tulsa County, Oklahoma
AGREEMENT
00300 - Page 15 of 15
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NOT TO SCALE
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Senior Director
SUBJECT: Right -of -Way Acquisition - East 96th Street North and North 145th East Avenue
Intersection Improvement Project
DATE: May 31, 2024
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for the East 96th
Street North and North 1451h East Avenue intersection improvements.
As part of those acquisitions, negotiations for the purchase of land from Aslam Kids Irrevocable
Trust for 10,223 square feet of right -of -way have been successfully completed and staff is seeking
City Council authorization to purchase the land.
DESCRIPTION /PURCHASE PRICE:
Aslam Kids Irrevocable Trust (Parcel 81 -The settlement offer for the right -of -way is approximately
$5.00 per square foot, for a purchase price of $51,115.00. Compensation for damages in the
amount of $96,965.00 is in addition to the right -of -way cost, for a total offer of $148,080.00.
FUNDING:
Funding for this purchase is included in the project budget from the Capital Improvements Fund,
RECOMMENDATION:
Staff recommends authorization for payment in the amount of $148,080.00 to Aslam Kids
Irrevocable Trust for the acquisition of right -of -way and compensation for damages located at
14516 East 96th Street North.
ATTACHMENT:
Location Map
Land Aquisition - E 96 St N and N 145 E Ave
7
—A"
r' = 178 ft
14516 E 96 St N
05/22/2024
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This Snap may re reeems a visual cis clay of retc-_d geographic information. Data pro'rided here cn Is no: gaa rune= of actual field conditions. To be sure cf complete accuracy, please contact the
responsible staffpfc�r most up -to -date information.
ov.' So
TO: The Honorable Mayor and City Council
FROM: Roger Stevens, Senior Director
SUBJECT: Tenant Release - East 96th Street North and North 145th East Avenue Intersection
Improvement Project
DATE: May 31, 2024
BACKGROUND:
City staff is currently involved in the acquisition of right -of -way and easements for the East 96th
Street North and North 1451h East Avenue intersection improvements.
Currently, Mohamed Mollah owns and operates the Hi View Mini Mart located at 14516 East 961h
Street North; however, Mr. Mollah leases the commercial building and property adjacent to the
building from the Shafqat family. In addition, Mr. Mollah sub - leases portions of the property to sell
fireworks and for U -Haul rentals.
In March 2024, Mr. Mollah agreed to be compensated in the amount of $74,718.00 for the loss of
parking, storage space, and the inability to sub -lease to the fireworks stand due to the needed
right -of -way. Furthermore, multiple signs owned by Mr. Mollah will need to be relocated because
of the right -of -way obtainment.
FUNDING:
Funding for this purchase is included in the project budget from the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of the Tenant Release and authorization for payment in amount of
$74,718.00.
ATTACHMENTS:
Location Map
Tenant Release
Tenant Release - E 96 St N and N 145 E Ave
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05/22/2024
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responsible staff for most up -to -date information.
TENANT RELEASE
KNOW ALL MEN BY THESE PRESENTS:
High -View Mini Mart, INC., having its principal place of business at 14516 East 961h Street
North, Owasso, Okiahoma,74055, hereinafter referred to as High -View, for and in consideration
of the sum of Seventy -Four Thousand, Seven Hundred Eighteen and 00 /100's Dollars
($74,718.00), paid or to be paid to it or its Order by the City of Owasso, Oklahoma, an
Oklahoma municipal corporation having its principal situs at 200 South Main Street, Owasso,
Oklahoma, 74055, hereinafter referred to as "City ", on or before the 30th day of June, 2024,
does hereby discharge, release and remise to the City, its agents, employees, officers, officials
and any related public entity, or individuals and entities under contract with the City relating
to the City of Owasso, Oklahoma, East 961h Street North and North 145th East Avenue
Intersection Improvement Project, of and from any and all actions, causes of action, charges,
claims, costs, damages, and / or demands that High - View's, as well as its agents, employees,
officers, and owners, has, had or might have arising out of or related to,
The "taking" by City of portions of real property owned by the Shafqat Family situated in
the Northwest Quarter (NW /4) of Section 22, Township 21 North (21 N), Range 14 East (14E)
of the Indian Base and Meridian (IB &M), according to the U.S. Government Survey thereof,
Rogers County, State of Oklahoma, for the construction and maintenance of the public
roadway project across said property,
2. The damage to all intersects of High -View, if any, arising out of or related to its occupancy
and / or tenancy, either by contract or otherwise, of any duration of portions of real
property owned by the Shafgat Family situated in the Northwest Quarter (NW /4) of Section
22, Township 21 North (21 N), Range 14 East (14E) of the Indian Base and Meridian (IB &M),
according to the U.S. Government Survey thereof, Rogers County, State of Oklahoma,
including, but not limited to, quiet enjoyment, and;
3. The annoyance, inconvenience, injury, interference, if any, experienced, suffered or that
might be experienced or suffered arising out of the right of way acquisition and
construction associated and occurring with the City of Owasso, Oklahoma, East 96th Street
North and North 1451h East Avenue Intersection Improvement Project, Owasso, Oklahoma.
Dated this L_ A day of darie 2024
Hi View Mini Mart
By:
Mohamed Mollah
ACKNOWLEDGMENT
STATE OF OKLAHOMA J
) SS
COUNTY OF a
Before me the undersigned, a Notary Public in and for the State of Oklahoma, on this
1 ,7fi' day of , 2024, appeared Mohamed Mollah, to me known to be the identical
person that executed the within and foregoing instrument, and acknowledged to me that she
executed the some as their free and voluntary act and deed on behalf of Hi View Mini Mart
for the uses and purposes therein set forth.
WITNESS my hand and seal the day and year above written.
Notary Public
My Commission No.: 2-1dIZ4 d t
My Commission Expires: q `30 -"
2
OF Irf
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 05/18/24
Department Payroll Expenses Total Expenses
105 Municipal Court
6,546.03
10,363.76
110 Managerial
27,764.12
37,489.15
120 Finance
21,232.89
32,674.78
130 Human Resources
12,966.62
19,735.06
160 Community Development °
22,209.63
33,385.07
170 Engineering
22,912.56
35,040.79
175 Information Systems
23,775.54
34,699.45
181 Building Maintenance
9,422.57
14,660.89
190 Cemetery
1,519.94
3,171.50
201 Police Overtime -Grant
-
-
215 Central Dispatch
3,811.65
6,053.30
221 Animal Control
4,986.76
7,355.76
280 Emergency Preparedness
2,772.70
3,832.19
370 Stormwater /ROW Maint.
10,086.82
15,384.06
515 Park Maintenance
12,478.53
19,102.74
520 Culture /Recreation
8,934.03
13,884.18
550 Community- Senior Center
6,608.43
8,418.65
580 Historical Museum
934.40
1,043.25
720 Strong Neighborhood
444.97
548.30
General Fund Total
199,408.19
296,842.88
185 Vehicle Maintenance Fund Total 13,231.21 21,855.36
255 Ambulance Fund Total 699.31 780.78
215 E911 Communication 31,696.38 47,901.98
250 Fire Fund 37 Total 246,319.05 371,355.08
201 Police Fund 38 Total 239,325.17 354,765.76
300 Streets Fund 39 Total 24,660.34 43,501.19
370 Stormwater Fund 27 Total 7,345.36 12,090.56
150 Worker's Compensation Total 9,352.44 11,055.76
720 Strong Neighborhoods Total 4,812.29 6,832.10
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 05130
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
229,847.46
HEALTHCARE MEDICAL SERVICE
110,589.69
HEALTHCARE MEDICAL SERVICE
120,079.15
HEALTHCARE MEDICAL SERVICE
56,008.46
ADMIN FEES
13,866.05
STOP LOSS
109,344.70
HEALTHCARE DEPT TOTAL
639,735.51
DELTA DENTAL
DENTAL MEDICAL SERVICE
9,242.30
DENTAL MEDICAL SERVICE
2,976.80
DENTAL DEPT TOTAL
12,219.10
VSP
ADMIN FEES
1,464.50
ADMIN FEES
87.80
VISION DEPT TOTAL
1,552.30
HEALTHCARE SELF INSURANCE FUND TOTAL
653,506.91
Limestone Construction LLC.
P.O. Box 1522, Owasso, OK 74055
Phone: (918) 510-2021 Fax: (888) 671-4959
Contract Change Order
Project Name: Owasso Fire Station 1 Job Number: 23 -002
Owner /Contractor: Owasso Fire Department Change Order No: 12
Address: 2015 Cedar Street Date: 5/17/24
Owasso, OK Phone:
74055
ITEM NO.
Description /Unit Breakdown /Unit Costs
Cost
(indicate +or -(
1
Remove existing damaged concrete panels and install new 4" concrete to extend the existing
$7,805.00
3. Current Contract Amount (1 +2)
patio and to infill existing flower beds.
4. This Change Order Total Amount
$ 7,805.00
5. New Contract Amount (3 +4)
$1,903,259.00
6. Total Cost Of All Change Orders To Date (2 +4)
$50,981.00
7. Contingency to date (Original Amount $135,690.00)
$84,709.00
SUBTOTAL FROM ATTACHED SHEETS (IF ANY)
$0.00
SUBTOTAL (Labor & Materials) =
$ 7,805.00
TOTAL COST (This Change OrderOnly) _
$ 7,805.00
Change In Contract Duration/Time By This Change Order ( 1 )(Increase)(Decrease) BY 0
WORKING DAYS
NEW CONTRACT COMPLETION DATE:
CONTRACT STATUS
1. Original Contract Amount
$1,903,259.00
2. Net Change By Previous Change Order(s)
$43,176.00
3. Current Contract Amount (1 +2)
$1,903,259.00
4. This Change Order Total Amount
$ 7,805.00
5. New Contract Amount (3 +4)
$1,903,259.00
6. Total Cost Of All Change Orders To Date (2 +4)
$50,981.00
7. Contingency to date (Original Amount $135,690.00)
$84,709.00
-2.f -
Name / Date
Limestone Construction LLC.
P.O. Box 1522, Owasso, OK 74055
Phone; (918) 510-2021 Fax: (888) 671-4959
Contract Change Order
Project Name: Owasso Fire Station 1 Job Number: 23 -002
Owner /Contractor: Owasso Fire Department Change Order No: 13
Address: 201 S Cedar Street Date: 5/17/24
Owasso, OK Phone:
74055
ITEM NO.
Description /Unit Breakdown /Unit Costs
Cost
(Indicate +or -I
1
Replace existing header and perimeter seals at (6) existing overhead doors.
$4,045.00
3. Current Contract Amount (1 +2)
$1,903,259.00
4. This Change Order Total Amount
$ 4,045.00
5. New Contract Amount (3 +4)
$1,903,259.00
6. Total Cost Of All Change Orders To Date (2 +4)
$55,026.00
7. Contingency to date (Original Amount $135,690.00)
$80,664.00
SUBTOTAL FROM ATTACHED SHEETS (IF ANY)
$0.00
SUBTOTAL (Labor & Materials) =
$ 4,045.00
TOTAL COST (This Change OrderOnly) _
$ 4,045.00
Change In Contract Duration /Time By This Change Order (1)(Increase)(Decrease) BY 0
WORKING DAYS
NEW CONTRACT COMPLETION DATE:
CONTRACT STATUS
1. Original Contract Amount
$1,903,259.00
2. Net Change By Previous Change Order(s)
$50,981.00
3. Current Contract Amount (1 +2)
$1,903,259.00
4. This Change Order Total Amount
$ 4,045.00
5. New Contract Amount (3 +4)
$1,903,259.00
6. Total Cost Of All Change Orders To Date (2 +4)
$55,026.00
7. Contingency to date (Original Amount $135,690.00)
$80,664.00
Name // Date