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Home My WebLink About2024.06.04_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 4, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order -Chair Alvin Fruga 2. Roll Call MAY 31 2024 k�s City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 21, 2024, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a public /private cost sharing agreement for the transport of excess earthen material from the new Public Works Facility site Roger Stevens Staff recommends approval of the Agreement for Transport of Earthen Material between Owasso Public Works Authority and K &S Development, Inc. of Owasso, Oklahoma, and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) Payroll Payment Report - pay period ending date May 18, 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pry) -gn Friday, May 31, 20 ,4. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request 6n accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, MAY 21, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, May 21, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Friday, May 17, 2024. 1. Cali to Order - Chair Alvin Fruga called the meeting to order at 6:42 pm. 2. Roll Cali - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Kelly Lewis Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 7, 2024, and May 14, 2024, Regular Meetings B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with claims totaling $360,986.25. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to Resolution 2024 -01, authorizing the Owasso Public Works Authority (the "Authority ") to issue its Sales Tax Revenue Note, Series 2024 (the "Note ") in the aggregate principal amount of $42,870,000.00; waiving competitive bidding and authorizing the Note to be sold on a negotiated basis; ratifying and confirming a sales tax agreement by and between the City and the Authority pertaining to a year -to -year pledge of certain sales tax revenue; approving and authorizing execution of a Supplemental Note Indenture authorizing the issuance and securing the payment of the Note; providing that the organizational document creating the Authority is subject to the provisions of the Note Indenture; authorizing and directing the execution of the Note and other documents relating to the transaction; and containing other provisions relating thereto Carly Novozinsky, Allen Brooks, and Jon Wolff presented the item, recommending approval of Resolution 2024 -01. There were no comments from the audience. After discussion, Mr. Bonebrake moved to approve Resolution 2024 -01, awarding the note to Bank of Oklahoma at a rate of 4.719 %, seconded by Mr. Dunn, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to quotes received for the removal of excess earthen material from the new Public Works Facility site Roger Stevens presented the item, recommending award of the contract to Pinney Dozer Service, LLC of Skiatook, Oklahoma, at the rate of $7.95 per cubic yard for loading and transporting services, in an amount not to exceed $874,500.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Ms. Lewis, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 7. Report from OPWA Manager -None 8. Report from OPWA Attorney -None 9. Official Notices -The Chair acknowledged receipt o f f he following: • Payroll Payment Report - pay period ending date May 4, 2024 • Monthly Budget Report -April 2024 10. New Business -None 11. Adjournment Ms. Lewis moved, seconded by Mr. Loving, to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:03 pm. Alvin Frugal, Chair Juliann M. Stevens, Authority Clerk Owasso Public Works Authority May 21, 2024 Page 2 Claims List - 06/04/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA DANE C STRICKLAND ROW ACQUISITION $2,600.00 TYANN DEVELOPMENT COMPANY LLC ROW ACQUISITION $23,707.50 UNIVERSAL FIELD SERVICES INC ROW ACQ SVCS MILEAGE $50.25 UNIVERSAL FIELD SERVICES INC ROW ACQUISITION SVCS $6,350.00 117TH STREET FORCE MAIN -Total $32,707.75 AEP /PSO ELECTRIC USE $1,429.15 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK CHAMBER -FEES $80.00 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $9.91 JPMORGAN CHASE BANK ODP -DRY ERASE BOARD $30.39 JPMORGAN CHASE BANK ODP- SUPPLIES $444.80 JPMORGAN CHASE BANK SAMS- SUPPLIES $447.70 JPMORGAN CHASE BANK WALMART- SUPPLIES $29.82 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $20.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $61.86 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $90.48 OPWA ADMINISTRATION -Total $27,644.11 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/090 $23,361.34 BANCFIRST 800471013 /SANTA FE $14,375.74 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $117,679.97 BANCFIRST FAP -24- 0001 -L/24 NOTE $36,446.58 OPWA DEBT SERVICE -Total $273,201.35 TOMMY W STRITZKE RANCH CRK INTCPT UPGRADE $1,640.00 RANCH CRK INTCPT UPGRADE -Total $1,640.00 AEP /PSO ELECTRIC USE $224.11 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLE CENTER -Total $262.45 JPMORGAN CHASE BANK AMAZON -ICE SCOOP $23.29 JPMORGAN CHASE BANK GELLCO -BOOTS $170.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $31.07 UNIFIRST HOLDINGS LP UNIFORM SERVICES $145.20 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $39.06 REFUSE COLLECTIONS -Total $409.61 AEP /PSO ELECTRIC USE $7,844.68 HOLLON FIRE PROTECTION FIRE EXT INSPECT $60.00 JPMORGAN CHASE BANK ATWOOD -FUEL $27.96 JPMORGAN CHASE BANK AUTOZONE- CHEMICALS $42.00 JPMORGAN CHASE BANK COMM POWER- SUPPLIES $533.99 1 Claims List - 06/04/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK CORE &MAIN- CHEMICALS $295.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $7.98 JPMORGAN CHASE BANK LOWES -TOOLS $7.98 JPMORGAN CHASE BANK OK DEPT -DEQ TESTING $124.00 JPMORGAN CHASE BANK OKGOV -CC FEE $4.84 JPMORGAN CHASE BANK OREILLY- SUPPLIES $49.44 JPMORGAN CHASE BANK WARREN CAT - SUPPLIES $9.90 UNIFIRST HOLDINGS LP UNIFORM SERVICES $118.05 WASHINGTON CO RURAL WATER COFFEE CREEK LS WATER $23.10 DISTRICT LOCKE- SUPPLIES $20.81 WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $23.10 DISTRICT RED WING -BOOTS $152.99 WASHINGTON CO RURAL WATER MORROW LS WATER $7938 DISTRICT STAMFORD- SUPPLIES $152.25 WASTEWATER COLLECTIONS -Total $9,251.40 AEP /PSO ELECTRIC USE $29,782.30 HAWKINS INC POLYMER $5,320.50 HOLLON FIRE PROTECTION FIRE EXT INSPECT $40.00 JPMORGAN CHASE BANK ACCURATE- TESTING $35.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $23.70 JPMORGAN CHASE BANK AMERIFLEX- SUPPLIES $60.00 JPMORGAN CHASE BANK DISPUTED CREDIT $132.93 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $91.88 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $63.68 JPMORGAN CHASE BANK LOCKE- SUPPLIES $20.81 JPMORGAN CHASE BANK NCL- SUPPLIES $1,138.87 JPMORGAN CHASE BANK RED WING -BOOTS $152.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $57.93 JPMORGAN CHASE BANK STAMFORD- SUPPLIES $152.25 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $7,062.17 SCHUERMANN ENTERPRISES, INC DIAGNOSTIC METERS $1,096.23 UNIFIRST HOLDINGS LP UNIFORM SERVICES $134.06 WASTEWATER TREATMENT -Total $45,365.30 AEP /PSO ELECTRIC USE $397.57 BILLY BASORE APRIL DIRT $195.00 CORE & MAIN NEPTUNE DATA COLLECT $29,300.00 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $5,117.70 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $50.59 JPMORGAN CHASE BANK OREILLY- SUPPLIES $5,78 JPMORGAN CHASE BANK RED WING -BOOTS $340.00 JPMORGAN CHASE BANK SHERWIN -PAINT $463.92 JPMORGAN CHASE BANK UTILITY SUPP- SUPPLIES $5,668.79 2 Claims List - 06/04/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA UNIFIRST HOLDINGS LP UNIFORM SERVICES $140.36 WATER -Total $41,679.71 OPWA -Total $432,161.68 66 ARPA CAPITAL TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT UPGRADE $222,900.78 IMPROVEMENTS RANCHCRK INTERCEP UPGRADE -Total $222,900.78 ARPA CAPITAL IMPROVEMENTS -Total $222,900.78 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $234,375.17 BANCFIRST 800730038/2018 NOTE $95,696.67 BANCFIRST 800826026/2020 NOTE $97,421.00 OPWA STF DEBT SERVICE -Total $427,692.84 OPWA SALES TAX -Total $427,692.84 68 OPWA TIF JPMORGAN CHASE BANK FREDERICK -SIGN $2,587.50 OPWA ECONOMIC DEV - Total $2,587.50 OPWATIF -Total $2,587.50 OPWA Grand Total $1,085,342.80 sd TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Roger Stevens, Senior Director SUBJECT: Transporting Earthen Material DATE: May 31, 2024 BACKGROUND: • In September 2023, City Council approved the excess earthen material at the new Public Works Facility site as surplus to the needs of the City and authorized its disposal.. • Since September 2023, the general public and commercial haulers have removed approximately 12,000 cubic yards of material. There is approximately 110,000 cubic yards of excess material remaining on -site that needs to be moved. • In May 2024, staff was contacted by a local developer in need of 110,000 cubic yards of earthen material for a local residential development. The developer proposed to share the cost of hauling the material off -site and to the area of the proposed residential development. • In May 2024, Owasso Public Works Authority approved the contract to Pinney Dozer Service, LLC, of Skiatook, Oklahoma, at the rate of $7.95 per cubic yard for loading and transporting services, in an amount not to exceed $874,500.00. PROPOSED PUBLIC /PRIVATE PARTNERSHIP AGREEMENT: • OPWA and K &S Development, Inc. agree to equally split the cost of removal and transportation of earthen material from the site of the future Public Works Facility to the site of future development. OPWA shall compensate Pinney Dozer Service on a monthly basis and upon completion of the work shall be reimbursed by K &S within sixty (60) days thereafter. RECOMMENDATION: Staff recommends approval of the Agreement for Transport of Earthen Material between Owasso Public Works Authority and K &S Development, Inc. of Owasso, Oklahoma, and authorization to execute all necessary documents. ATTACHMENT: Agreement AGREEMENT FOR TRANSPORT OF EARTHEN MATERIAL The parties to this Agreement, THE OWASSO PUBLIC WORKS AUTHORITY ( "OPWA "), and K & S DEVELOPMENT, INC ( "K & S ") hereby agree to the following: 1. OPWA desires to have earthen material removed from the site of the City of Owasso's -future Public Works Building site. In furtherance of that project, the City of Owasso obtained sealed quotes for the removal and transport of approximately 110,000 cubic yards of earthen material. 2. The lowest quote provided to the City of Owasso was from Pinney Dozer Service, LLC, of Skiatook, Oklahoma, in the amount of $7.45 per cubic yard for hauling and $0.50 cents per cubic yard for loading. Consequently, the City of Owasso approved a contract with Piney Dozer Service, LLC, for loading and hauling of earthen material at the named site in an amount not to exceed EIGHT HUNDRED SEVENTY -FOUR THOUSAND, FIVE HUNDRED DOLLARS ($874,500.00). 3. K & S is in need of a large amount of earthen material for completion of a local residential development and desires to remove and relocate the excess earthen material on the Public Works Building site. 4. OPWA and K & S hereby agree to equally split the cost of removal and transportation of earthen material from the site of the future Public Works Building to the site of future development. OPWA shall compensate Pinney Dozer Service on a monthly basis and upon completion of the work shall be reimbursed by K & S within SIXTY (60) days thereafter. Signed on this day of June, 2024. K & 5 DEVELOPMENT, INC. 0 Title: OWASSO PUBLIC WORKS AUTHORITY: Alvin Fruga, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05118/24 FUND TOTAL 96,715.86 158,087.14 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,338.90 28,552.42 405 Utility Billing 9,313.20 15,362.52 420 Water 17,453.73 27,786.69 450 Wastewater 15,753.20 26,110.22 455 Wastewater Collection 17,117.93 29,201.22 480 Refuse 14,733.30 25,612.29 485 Recycle Center 3,005.60 5,461.78 FUND TOTAL 96,715.86 158,087.14