HomeMy WebLinkAbout2024.06.11_Worksession AgendaThis meeting is a worksession for Council/Trustee discussion only.
There is no opportunity for public comments at worksession.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 11, 2024 - 6:00 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order - Mayor /Chair Alvin Fruga
2. Roll Call
3. Discussion relating to the proposed FY 2024 -2025 Annual Operating Budget
Chris Garrett and Carly Novozinsky
RECEIVED
JUN 06 20244S
City Clerk's Office
4. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook
Carly Novozinsky
5. Discussion relating to annual appointments for various citizen boards and committees
Juliann Stevens
6. Discussion relating to a proposed amendment to Part 7, Finance and Taxation, Section 7 -104,
Competitive Bidding, and Section 7 -105, When Competitive Bidding is Not Required, of the Owasso
Code of Ordinances
Juliann Stevens
7. Discussion relating to Community Development Department items
Alexo Beemer /Wendy Kramer
A. Request for a final plat -Silo at Smith Farm, a proposed single - family subdivision, approximately
13.47 acres located south of East 96th Street North and east of North Garnett Road
B. Request for a final plat - Owasso 7, a proposed commercial subdivision, approximately 2.30
acres located on the northeast corner of the intersection of East 96th Street North and North
Garnett Road
C. Request for a Specific Use Permit (SUP) for a proposed car wash facility on approximately 1.95
acres located at 7659 North 129th East Avenue, as referenced in application SUP 24 -01
8. City /Authority Manager report
9. City Councilor /Trustee comments and inquiries
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda
posted at City Hall, 200 South Main Street, at 3:00 pm on Friday, June 6, 2024.
Juliann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk prior
to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, Director of Managerial Services
SUBJECT: Board and Commission Appointments
DATE: June 6, 2024
BACKGROUND:
In order to continue citizen participation and City staff involvement on the various boards,
committees, trusts, and commissions, an item has been placed on the June Worksession agenda
to discuss the annual appointment process.
The purpose of this memorandum is to provide background information for each board or
committee and identify terms which are vacant or set to expire June 30th.
AUDIT COMMITTEE - This committee oversees the audit of financial statements, ensures the
auditor is independent of city management and reviews internal controls and policies. Five
voting members and two non - voting ex- officio members (City Manager and Finance Director).
With the exception of the City Council Representative who serves a one -year term,
appointments are for three -year terms:
Doug Bonebrake (Seat 1, City Council Representative)
Jack Murray (Seat 2, Business Person)
* In accordance with the City Ordinance, Seat No. I shall be held by a City Councilor who is serving the
second year of their three -year term. Councilors Lyndell Dunn and Paul Loving are eligible for this
committee.
BOARD OF ADJUSTMENT - This is a quasi - judicial body to hear and decide cases relating to zoning
variances and appeals of the Building Inspector's interpretation of the building codes. Appeals
of decisions made by this board must be taken to District Court. Five citizen members and
appointments are for three -year terms:
Joe Ramey (At Large)
CAPITAL IMPROVEMENTS COMMITTEE - This committee reviews capital improvement project
requests proposed to be funded by the third -penny sales tax and Vision for Owasso 55 /100ths
sales tax. This committee is comprised of citizens, representatives of other boards and
commissions, and city staff. Appointments are for one -year terms:
Doug Bonebrake (City Council Representative)
Jason Drake (At Large)
Lyndell Dunn (City Council Representative)
Jim Hunter (At Large)
David Smith (Planning Commission Representative)
Rob Haskins (At Large)
Dirk Thomas (OEDA Representative)
Kent Inouye (At Large)
Jeff Davis (At Large)
Keith Whitfield (At Large)
OWASSO ECONOMIC DEVELOPMENT AUTHORITY - The duties of this authority are to plan,
implement, and promote projects and programs that will directly benefit the economic well
being of the community. Seven Trustees include five members At Large, one representative of
the Chamber of Commerce, and one City Councilor. With the exception of the Chamber and
the City Council Representative serving one -year terms, member appointments are for five -year
terms:
VACANCY (At Large term ends 2028)
Dirk Thomas (At Large)
Chelsea Feary (Chamber Representative)
Alvin Frugo (Council Representative)
B &C appointments
Page 2
PERSONNEL BOARD - This board meets when there is business to be addressed relating to
appeals of personnel decisions made by the City Manager. Meetings are called by the Chair
when a petition from a City employee is received in the Office of the City Clerk per the
Personnel Policy Manual. Appointments are for three -year terms:
VACANCY (At Large)
Bruce McCarty (At Large)
PLANNING COMMISSION - The purpose of this commission is to review and recommend to the
City Council actions relating to zoning, platting, subdivision construction, annexation,
commercial site plans, and other related planning functions. Appointments are for three -year
terms:
David Smith (At Large)
David Vines (At Large)
SALES TAX OVERSIGHT COMMITTEE - The purpose of this committee is to maintain citizen oversight
of the collected third -penny sales tax and Vision 2025 sales tax, ensure the proper use of
revenues generated, and report findings to the public. Members are appointed for the life of
the sales tax or until resignation or events cause a termination as defined in the committee
policy. Appointees may not serve in any elective or other City Council appointed position with
the City of Owasso. The following positions are vacant due to either resignation or attendance
requirements:
VACANCY (News Media - conducts media - related activities within the service area)
VACANCY (Financial - officer or employee of a financial institution engaging in
banking, the brokerage of stocks or bonds, or other major financial activity within
the service area)
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG) BOARD OF DIRECTORS AND GENERAL
ASSEMBLY - This regional council of local governments facilitates a cooperative effort with
federal, state, and local governments. Members must be an elected official and appointments
are for two -year terms:
Kelly Lewis (City Council Representative)
Chris Garrett (City Manager, Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE - This regional transportation committee facilitates
a cooperative effort with federal, state, and local governments and other transportation
agencies to assess the area's transportation requirements. Appointments to the committee are
for one -year terms:
Doug Bonebrake (City Council Representative)
Chris Garrett (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE - This committee works closely with the INCOG
Transportation Policy Committee to develop comprehensive, multi -modal plans that address the
transportation needs and goals of the region. Appointments to the committee are for one -year
terms:
Roger Stevens (Public Works)
Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY - The Authority is a joint venture of Tulsa, Broken
Arrow, Owasso, Jenks, and Bixby. The purpose of the Authority is to fund regional municipality
utility efforts. Appointments to the Authority are for one -year terms:
Roger Stevens (Public Works Director)
Dwayne Henderson (City Engineer)
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council
Alexa Beemer, AICP, Planning Manager
Final Plat — Silo at Smith Farm
June 6, 2024
BACKGROUND:
The Community Development Department received an application for review and approval of a final
plat for Silo at Smith Farm, a proposed single - family subdivision. The subject property is located near
the southeastern corner of the intersection of East 96th Street North and North Garnett Road.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
13.47 acres +/-
Current Zoning
Residential Neighborhood Mixed (RNX) / Commercial Shopping (CS)
Present Use
Vacant
Proposed Use
Single - Family Homes
Lots /Blocks
62 Lots / 6 Blocks
Land Use Master Plan
Commercial
Within a Planned Unit
Develop ment PUD ?
OPUD 21 -02
Within an Overlay
District?
Yes; US -169 Overlay District
Water Provider
City of Owasso
Streets
Private
Applicable Paybacks
Assessed at Platting)
Garnett Regional Detention Assessment Area ($30,737:00 per acre)
Storm Siren Fee 50.00 per acre
ANALYSIS:
• The subject property was annexed into Owasso City Limits with Ordinance 495 in 1995.
• A preliminary plat for the subject property was approved by the Owasso Planning Commission
in October 2021.
• This is a sixty -two (62) lot, six (6) block final plat for a single - family residential development
yielding a gross density of 4.60 dwelling units per acre (DU /Ac).
o The proposed lots as depicted on this plat meet the bulk and area requirements
stipulated in both the Owasso Zoning Code for RNX -zoned property and the OPUD 21-
02 document.
• There will be two (2) point of access for this subdivision; one point of access will be situated off
of North Garnett Road, while the other will be off of East 96th Street North. Both access points
will be gated, and will provide adequate stacking distances.
• These two access points do meet the separation requirements outlined in the Owasso
Zoning Code.
• The access point off of East 96th Street North will also serve as access for the adjacent
commercial lots situated to the north of the subject property.
Final Plat - Silo at Smith Farm
Page 2
• Detention will be provided for via the Garnett Regional Detention Facility, to the west of the
subject property. The property owners of each lot will be responsible for constructing the
stormwater infrastructure necessary to convey water to this Regional Detention Facility
downstream prior to the issuance of any Certificates of Occupancy.
o The wetland area immediately to the north of the subject property will remain
unplatted and undeveloped, but will be maintained by the Homeowners' Association
(HOA) associated with this subject plat.
The subject plat depicts a total of eight (8) Reserve Areas.
• Reserve Area "A" will encompass the private streets seen within this proposed
development.
• Reserve Areas "B", "C," "D ", "E ", "F ", "G ", and "H" will function as blanket utility and
drainage easements, as well as serve to provide open space, park space, space for
signage, and space for decorative landscaping.
• Perimeter and interior utility easements are shown on the plat, allowing utility companies
adequate access to service the subdivision.
• The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to
the property.
• Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
South
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
East
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
West
Commercial Shopping (CS)
Vacant /
Commercial
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on June 10, 2024.
ATTACHMENTS:
Aerial Map
Final Plat — Silo at Smith Farm
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OWNER /DEVELOPER
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pa1001 Reparation: Mays0, N20 sM«s ol3
sd
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
The Honorable Mayor and City Council
Wendy Kramer, City Planner
Final Plat — Owasso 7
June 6, 2024
The Community Development Department received an application for review and approval of
a Final Plat for Owasso 7, a proposed commercial subdivision. The subject property is located at
the northeastern corner of the intersection of East 96 +h Street North and North Garnett Road.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
2.30 acres +/-
Land Use Master Plan
Commercial
Current Zoning
Commercial General CG
Proposed Use
Commercial
Proposed Lots /Blocks
2 Lots, 1 Block
Within a PUD?
No
Within an Overlay District?
Yes; US -169 Overlay District
Water Provider
City of Owasso
Streets
N/A
Applicable
Paybacks /Fees
Storm Siren Fee ($50.00 per acre)
Garnett Regional Detention Assessment Area ($30,737.00 per
acre
ANALYSIS:
• The subject property was annexed into Owasso City Limits in February of 2001 (Ord. 637).
• The Preliminary Plat for this property was approved by the Owasso Planning Commission
in October of 2023.
The proposed Final Plat for Owasso 7 consists of two (2) Lots on one (1) Block.
o All of the proposed lots as depicted on this Plat meet the bulk and area
requirements stipulated in the Owasso Zoning Code for CG -zoned property.
• There will be one (1) point of access platted through this final plat, off of North Garnett
Road.
This newly - established limit of access will serve as a mutual access for both lots
depicted on the subject plat.
Additionally, a second point of access for the property exists off -site, just east of
the southeast corner of the plat, through a platted mutual access easement
(MAE).
Detention will be provided for via the Garnett Regional Detention Facility, located
southwest of the subject property. The property owners of each lot will be responsible for
constructing the stormwater infrastructure necessary to convey water to this Regional
Detention Facility downstream prior to the issuance of any Certificates of Occupancy.
o As there are no additional detention ponds proposed on the subject property,
this Final Plat does not depict any Reserve Areas.
Final Plat- Owasso 7
Page 2
• Perimeter and interior utility easements are shown on the Plat, and will allow utility
companies adequate access to service the subdivision.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the property.
• Any further development that occurs on the subject property shall adhere to all
development, zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial General (CG)
Vacant
Commercial
City of Owasso
South
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
East
Commercial General (CG)
Commercial
Commercial
City of Owasso
West
Commercial Shopping (CS)
Commercial
Commercial
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on June 10,
2024.
ATTACHMENTS:
Aerial Map
Final Plat — Owasso 7
WP' I. I I ;•'. r I S I.'. ,y , tty;t x'e"I^. 1� `' _ -
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MJes
Aerial Map
Final Plat- Owasso 7
N
Subject Tract n
4 OWASSO 7 ft14£
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TO: The Honorable Mayor and City Council
FROM: Wendy Kramer, City Planner
SUBJECT: Specific Use Permit (SUP 24 -01) — 7659 North 129th East Avenue
DATE: June 6, 2024
BACKGROUND:
The Community Development Department received an application for review and approval of
a Specific Use Permit (SUP) to allow an automotive repair and maintenance use (for a proposed
car wash facility) in a Commercial Shopping (CS) zoning district. The subject property is located
at 7659 North 1291h East Avenue and is comprised of the north 300 feet of Lot 1, Block 1 of the
Replat of Lots 7 and 8, Block 4 Graceland Acres.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.95 acres +/-
Land Use Master Plan
Commercial
Current Zoning
Commercial Shopping (CS)
Proposed Use
Carwash
Within a PUD?
No
Within an Overlay District?
No
Water Provider
City of Owasso
Sanitary Sewer Provider
City of Owasso
Applicable Paybacks /Fees
(Assessed at Platting)
N /A- previously platted
ANALYSIS:
• The subject property was annexed into Owasso City Limits in June of 2020 (Ordinance
1167)
• An SUP is required in certain zoning districts for uses or structures that may be considered
more intense than what is allowed by right, through the City of Owasso's Zoning Code.
• A carwash facility falls under the "automotive repair and maintenance" use category
outlined in Table 6.1 of the Owasso Zoning Code. In the CS zoning district, any
"automotive repair and maintenance" facility is allowed with an SUP.
o Thus, an SUP is needed for a carwash on this property, as it is zoned CS.
• The GrOwasso 2035 Land Use Master Plan identifies the subject property for future
commercial uses.
o The subject property is surrounded by existing residential single- family
neighborhoods to the north and west, residential estate property to the east and
vacant commercial property to the south.
• The applicant has worked with staff to design the site and new structure in an
appropriate manner that conforms to the design requirements of the Zoning Code and
minimizes the impacts on the neighborhood to the north, as well as buffering to the
residential lot to the east.
SUP 24 -01
Page 2
• The proposed car wash will be a 6 -bay structure, meeting the fapade
requirements for commercial structures seen within Chapter 11 of the Owasso
Zoning Code.
• Phase 1 will construct 4 bays. Phase 2 will be comprised of the remaining 2
bays.
• According to the conceptual site plan, there is an eight- foot -tall wooden privacy
fence proposed along the subject property's northern property line and a six -
foot -tall wooden privacy fence proposed along the subject property's eastern
property line. These will help buffer the proposed carwash from the existing
neighborhood to the north and the residential property to the east.
• The proposed structure is proposed to be set back over seventy -five feet (75')
from the northern property line and ninety -two feet (92') from the eastern
property line. This separation offers a generous boundary between the proposed
carwash and existing homes, far exceeding the setbacks required of
commercial -zoned property per base Code. As such, the single - family homes are
further buffered from the more - intense use.
• The applicant proposed a dense landscape edge along the northern and
eastern property lines. The required plantings will have to meet the Landscape
Minimums described in Chapter 19 of the Owasso Zoning Code. Additionally, all
trees will be evergreen in nature and reach at least eight feet (8') tall at maturity
and be at least four feet (4') tall at planting. This landscaping will further buffer
the residential uses from the proposed structure.
• As indicated on the conceptual site plan, the applicant is intending not to install
any lighting along the northern edge of the property line. This proposed lighting
will be further reviewed by Staff when a photometric plan is submitted during the
Site Plan review of this property. All lighting will have to comply with Chapter 20 of
the Owasso Zoning Code.
• The applicant has indicated that the noise levels put out by the carwash will not
exceed the allowed decibels per the adopted Owasso Noise Ordinance.
• While the car wash will be operational twenty -four (24) hours per day, the
applicant has indicated that cars remain stationary within the bays while
in use. Therefore, the doors will remain closed during the night operation
hours of 9:OOpm to 7:OOam, to further dampen any noise from the blowers.
• The applicant has also limited the number of vacuum stations on the property to
eight (8) and they will all be located on the south side of the carwash, which
abuts vacant commercial property. By pushing the proposed vacuum stalls to the
far southern portion of the property, the applicant further increases the setback
distance between the vacuum stalls and the neighboring residential
neighborhood to the north of the property.
• The dumpsters for the site will be located on the southeastern corner of the
property and will be fully screened, per Chapter 19 of the Owasso Zoning Code.
The main purpose of the SUP requirement is to ensure the development does not impose
any negative direct impacts to adjoining residential areas and that the proposed use
works in harmony within the context of the area.
• Considering this, the applicant has indicated via their conceptual site plan that
they intend to install adequate buffering between their site and the neighboring
single - family homes.
• The design of the site and proposed structure will serve to reduce and minimize
any negative impacts on the single - family neighborhood and residential property
to the north and east of the site.
Any further development that occurs on the subject property shall adhere to all
development, zoning, and engineering requirements of the City of Owasso.
SUP 24 -01
Page 3
SURROUNDING ZONING AND LAND USE:
Direction
Zoning
Use
Land Use
Jurisdiction
Plan
North
Residential Single- Family
Residential
Residential
City of
(RS -3)
Owasso
South
Commercial Shopping
Vacant
Commercial
Owasso
East
Residential Single- Family,
Residential
Commercial
Tulsa County
Estate District (RE)
West
Residential Single - Family
Residential
Residential
City of
(RS -3)
Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on June 10, 2024.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2035 Land Use Master Plan Map
SUP Site Plan Package
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Surrounding Zoning
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