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HomeMy WebLinkAbout2024.06.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 18, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order - Mayor Alvin Fruga RECEIVED 2. Invocation - Pastor Don Cason of Hope Chapel Foursquare Church JUN 14 2024 3. Flag Salute City Clerk's Office 4. Roll Call 5. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 4, 2024, and June 11, 2024, Regular Meetings B. Approve claims C. Declare the following vehicles and equipment as surplus to the needs of the City of Owasso and authorize disposal via online auction: 2012 Chevy Tahoe - 1 GNSK2EO8CR209033 2002 Case 90XT Skidsteer - JAF0376594 2021 Ford Explorer - I FM5K8AB4MGB18463 Stow Slicer 3 Concrete Saw 6. Consideration and appropriate action relating to items removed from the Consent Agenda Consideration and appropriate action relating to a budget amendment for fiscal year -end supplemental appropriations of excess revenue Carly Novozinsky Staff recommends approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures by $100,000.00. 8. Consideration and appropriate action relating to Resolution 2024 -05, providing for the adoption of an annual budget for Fiscal Year 2024 -2025 General Fund and other Funds, establishing levels of expenditures by department, and establishing budget amendment authority as provided by state statute Carly Novozinsky Staff recommends approval of Resolution 2024 -05. 9. Consideration and appropriate action relating to a final plat for Silo at Smith Farm, a proposed single - family subdivision, containing approximately 13.47 acres located south of East 961h Street North and east of North Garnett Road Alexa Beemer Staff recommends approval of the final plat. 10. Consideration and appropriate action relating to a final plat for Owasso 7, a proposed commercial subdivision, containing approximately 2.30 acres located on the northeast corner of the intersection of East 96th Street North and North Garnett Road Wendy Kramer Staff recommends approval of the final plat. Owasso City Council June 18, 2024 Page 2 11. Consideration and appropriate action relating to a Specific Use Permit for a proposed car wash facility containing approximately 1.95 acres located at 7659 North 129th East Avenue, as referenced in application SUP 24 -01 Wendy Kramer Staff recommends approval of the Specific Use Permit. 12. Consideration and appropriate action relating to the Agreement for Engineering Services with McClelland Consulting Engineers, Inc., of Little Rock, Arkansas for the Garnett Road Widening Project from East 106th Street North to East 116th Street North Roger Stevens Staff recommends approval of Amendment No. 3 in an amount not to exceed $27,000.00, and authorization to execute all necessary documents. 13. Consideration and appropriate action relating to bids received for the East 96th Street North from North 119th East Avenue to North 1291h East Avenue Roadway Improvements - East Side Roger Stevens Staff recommends awarding the construction contract to Grade Line Construction, LLC of Tulsa, Oklahoma, in the amount of $2,892,898.70, and authorization to execute all necessary documents. 14. Consideration and appropriate action relating to a contract with the Fraternal Order of Police (FOP) Lodge #149, effective July 1, 2024 through June 30, 2025 Michele Dempster Staff recommends approval of the FY 2024 -2025 contract between the City of Owasso and the Fraternal Order of Police, Lodge #149, and authorization to execute all necessary documents. 15. Consideration and appropriate action relating to the renewal of the Master Services Agreement with First Responder Support Services (FRSS) for professional behavioral health services Michele Dempster Staff recommends approval of the First Renewal to the Master Services Agreement with First Responder Support Services, PLLC, of Tulsa, Oklahoma, in the amount of $51,010.44, and authorization to execute all necessary documents. 16. Consideration and appropriate action relating to a budget amendment in the Healthcare Self - insurance Fund Michele Dempster Staff recommends approval of a budget amendment in the Healthcare Self- Insurance Fund, increasing appropriation for expenditures by $500,000.00. 17. Consideration and appropriate action relating to an Employment Agreement between the City and Christopher Garrett for the position of City Manager, effective July 1, 2024 through June 30, 2025 Michele Dempster 18. Report from City Manager 19. Report from City Attorney 20. Report from City Councilors Owasso City Council June 18, 2024 Page 3 21. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date June 1, 2024 • HealthCare Self- Insurance Claims - dated as of June 13, 2024 • Monthly Budget Status Report - May 2024 • Change Order 1 executed by the City Manager or designee for the 2024 Owasso Drainage Project • Change Orders 14, 15, and 16 executed by the City Manager or designee for the Fire Station No. i Renovation Project 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 23. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm-?n Friday, June 14, 2024.' Juliann M. Stevens, City 'Clerk v i The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING TUESDAY, JUNE 4, 2024 The Owasso City Council met in regular session on Tuesday, June 4, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 31, 2024. 1. Call to Order - Mayor Alvin Fruga called the meeting to order at 6:30 pm. 2. Invocation - The Invocation was offered by Pastor Jared Parker of New Heights Church. 3. Flag Salute - Councilor Bonebrake led the flag salute. 4. Roll Call - A quorum was declared present. Present Absent Mayor -Alvin Fruga Councilor - Kelly Lewis Vice Mayor- Lyndell Dunn Councilor -Doug Bonebrake Councilor - Paul Loving Staff: City Manager - Chris Garrett / City Attorney - Julie Lombardi 5. Presentation of Character Trait of Determination Dr. Amy Fichtner presented the character trait for the month of June. 6. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 21, 2024, Regular Meeting B. Approve claims C. Accept the 2025 Highway Safety Office Grant in the amount of $94,181.00 and authorize the execution of all necessary documents to receive the grant funding D. Approve a budget amendment in the Half -Penny Sales Tax Fund, increasing estimated revenues and the appropriation for expenditures in the Police Department by $94,181.00 (2025 Highway Safety Office Grant) E. Accept a donation from the Cherokee Nation in the amount of $3,500.00 F. Approve a budget amendment in the Half -Penny Sales Tax Fund, increasing estimated revenues and the appropriation for expenditures in the Fire Department by $3,500.00 (Cherokee Nation donation) Mr. Bonebrake moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $497,268.39. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda -None 8. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving citizen input and discussing the proposed FY 2024 -2025 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item. At 6:55 pm, the Mayor opened the Public Hearing for comment. There were no comments from the audience. At 6:56 pm, the Mayor closed the Public Hearing. Owasso City Council June 4, 2024 Page 2 Consideration and appropriate action relating to an Employment Agreement between the City and City Attorney, Julie Lombardi Michele Dempster presented the item. There were no comments from the audience. Mr. Dunn moved, seconded by Mr. Loving, to approve the employment agreement. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 10. Consideration and appropriate action relating to the employment agreement between the City of Owasso and the International Association of Firefighters (IAFF) Local #2789 Michele Dempster presented the item, recommending ratification of the Fiscal Year 2024 -2025 contract between the City of Owasso and the International Association of Firefighters Local #2789 and authorization to execute all necessary documents. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn, to ratify the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 11. Consideration and appropriate action relating to the purchase of a street sweeper Larry Escalanta presented the item, recommending approval to purchase a Regenerative Air Street Sweeperwith a 74HP Auxiliary Engine from J & R Equipment of Oklahoma City, Oklahoma, in the amount of $373,125.05. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 12. Consideration and appropriate action relating to the declaration of surplus equipment and disposal of said equipment Larry Escalanta presented the item, recommending to declare the 2012 Elgin Series F Model- F2904D Street Sweeper (VIN# IFVACXDTXCHBW0862) as surplus to the needs of the City and authorizing disposal of the equipment via auction. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to declare the street sweeper as surplus and authorize disposal, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 13. Consideration and appropriate action relating to bids received for the Garnett Culvert Improvement Project Daniel Dearing presented the item, recommending to award the construction contract to Diversified Civil Contractors, LLC of Broken Arrow, Oklahoma, in the amount of $689,885.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Loving moved, seconded by Mr. Bonebrake, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 Owasso City Council June 4, 2024 Page 3 14. Consideration and appropriate action relating to bids received for the 2024 Street Rehabilitation Project Maintenance using High Density Mineral Bond Dwayne Henderson presented the item, recommending to award the contract to Holbrook Asphalt, LLC of Saint George, Utah in the amount of $235,104.00 and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to award the contract and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 15. Consideration and appropriate action relating to the acquisition of right -of -way for the East 96th Street North and North 145th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending authorization for payment in the amount of $148,080.00 to Aslam Kids Irrevocable Trust for the acquisition of right -of -way and compensation for damages located at 14516 East 96th Street North. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Loving, to authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 16. Consideration and appropriate action relating to a tenant release for the East 96th Street North and North 145th East Avenue Intersection Improvement Project Roger Stevens presented the item, recommending approval of the Tenant Release between Mohamed Mollah (Hi View Mini Mart, Inc.) and the City of Owasso for damages arising out of the right -of -way acquisition for property located at 14516 East 961h Street North, and authorization for payment in amount of $74,718.00. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the tenant release and authorize payment, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 17. Presentation of the monthly Public Works Project Status Report Roger Stevens presented the item and discussion was held. 18. Report from City Manager Chris Garrett reported on the Gold Star Monument dedication, Owasso Masonic Lodge Youth Fishing Day, and the Gathering on Main events. 19. Report from City Attorney - None 20. Report from City Councilors - None 21. Official Notices - The Mayor acknowledged receipt of the following: • Payroll Payment Report -pay period ending date May 18, 2024 • Health Care Self- Insurance Claims - dated as of May 30, 2024 • Change Orders 12 and 13 executed by the City Manager or designee for the Fire Station No. 1 Renovation Project 22. New Business - None 23. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:45 pm. Alvin Fruga, Mayor Juliann M. Stevens, City Clerk Owasso City Council June 4, 2024 Page 4 OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 11, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 11, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, June 6, 2024. 1. Call to Order - Mayor /Chair Alvin Fruga called the meeting to order at 6:03 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor /Chair - Alvin Fruga Councilor /Trustee -Paul Loving Vice Mayor /Vice Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Kelly Lewis Staff: City /Authority Manager - Chris Garrett / City /Authority Attorney - Julie Lombardi 3. Discussion relating to the proposed FY 2024 -2025 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item and discussion was held. 4. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item and discussion was held. 5. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. 6. Discussion relating to a proposed amendment to Part 7, Finance and Taxation, Section 7 -104, Competitive Bidding, and Section 7 -105, When Competitive Bidding is Not Required, of the Owasso Code of Ordinances Juliann Stevens presented the item and discussion was held. 7. Discussion relating to Community Development Department items A. Request for a final plat - Silo at Smith Farm, a proposed single - family subdivision, approximately 13.47 acres located south of East 96th Street North and east of North Garnett Road B. Request for a final plat - Owasso 7, a proposed commercial subdivision, approximately 2.30 acres located on the northeast corner of the intersection of East 96 +h Street North and North Garnett Road C. Request for a Specific Use Permit (SUP) for a proposed car wash facility on approximately 1.95 acres located at 7659 North 129th East Avenue, as referenced in application SUP 24 -01 Alexa Beemer presented item A; Wendy Kramer presented items B and C. Discussion was held. It was further explained items A, B, and C will be placed on the June 18, 2024, City Council Agenda for consideration and action. 8. City /Authority Manager Report - Chris Garrett reported on Owasso's efforts in assisting the City of Claremore after the tornado event in May. 9. City Councilor /Trustee comments and inquiries - None 10. Adjournment The meeting adjourned at 7:15 pm. Alvin Fruga, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AT &T PHONE USE $27,78 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $33.63 COX COMMUNICATIONS PHONE USAGE $11.56 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,819.69 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $42.79 IWORQ SYSTEMS INC FACILITY MAINT SAN $14,000.00 IWORQ SYSTEMS INC FLEET MAINT S/W $16,000.00 JPMORGAN CHASE BANK ALARM BILL - SERVICE $90.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $37.89 JPMORGAN CHASE BANK HOMEDEPOT - HANDRAIL $20.19 JPMORGAN CHASE BANK LOCKE- TOILET REPAIR $68.48 JPMORGAN CHASE BANK MULLIN -PLUMB REPAIR $437.50 JPMORGAN CHASE BANK ODP -COPY PAPER $52.49 JPMORGAN CHASE BANK ODP- SUPPLIES $64.07 UNIFIRST HOLDINGS LP BUILD MAINT UNIFORMS $28.72 VERIZON WIRELESS WIRELESS CONNECTION $40.01 BUILDING MAINTENANCE -Total $32,774.80 COX COMMUNICATIONS PHONE USAGE $11.56 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,173.62 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $227.13 JPMORGAN CHASE BANK AMAZON - SUPPLIES $1,161.21 JPMORGAN CHASE BANK AMAZON- VEHICLE $253.46 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $528.11 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $199.94 JPMORGAN CHASE BANK MOORING TECH - SUPPLIES ($2.84) JPMORGAN CHASE BANK PETSMART- SUPPLIES $91.56 JPMORGAN CHASE BANK SAVON- SUPPLIES $100.00 JPMORGAN CHASE BANK TOMMYS -CAR WASH $39.99 JPMORGAN CHASE BANK TRACTOR SUPP- SUPPLIES $19.99 JPMORGAN CHASE BANK TROYTDVM- SERVICE $525.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $60.13 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $56.00 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $293.40 VERIZON WIRELESS WIRELESS CONNECTION $160.06 GEN ANIMAL CONTROL -Total $4,898.32 FLEET FUELS LLC FUEL $665.10 JPMORGAN CHASE BANK BROWN FARMS -SOD $80.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $20.88 GEN CEMETERY -Total $765.98 COX COMMUNICATIONS PHONE USAGE $1927 DALE & LEES SERVICE INC AC REPAIR COM. CENTER RAM $92.00 1 Fund Claims List - 06/18/2024 Vendor Name 01 GENERAL DALE & LEES SERVICE INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK VERIZON WIRELESS Payable Description Payment Amount RAMS ROOM HVAC REPAIR $230.00 AMAZON - BATTERIES $14.84 BESTBUY- KEYBOARD $47,49 OFFICE DEPOT -TAPE $24.99 ONG- NATURAL GAS USAGE $170.27 SAMS- SUPPLIES $18.78 WIRELESS CONNECTION $20.02 GEN COMMUNITY CENTER -Total $637.66 COX COMMUNICATIONS PHONE USAGE $30.83 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,701.20 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $317.85 HAROLD RANDALL PINNEY MOWING $250.00 JPMORGAN CHASE BANK APPLE -]PAD PENCIL $119.00 JPMORGAN CHASE BANK MEETING EXP 05/24 $95.20 JPMORGAN CHASE BANK NEARMAP- LICENSE $1,000.00 JPMORGAN CHASE BANK URBAN LAND -FEES $35.00 KENNETH LIVINGSTON LAWN MAINTENANCE $1,000.00 KENNETH LIVINGSTON MOWING SERVICE $400.00 TULSA COUNTY CLERK TULSA COUNTY FILINGS $54.00 VERIZON WIRELESS WIRELESS CONNECTION $207.33 GEN COMMUNITY DEVELOPMENT - Total $5,210.41 AMAX SIGN COMPANY, INC NAME PLATE $46.00 COX COMMUNICATIONS PHONE USAGE $15.42 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $91.97 JPMORGAN CHASE BANK ABCO PARTY - CHAIRS $289.42 JPMORGAN CHASE BANK ART IN BLOOM - FLOWERS $300.00 JPMORGAN CHASE BANK SAVON -SIGNS $60.00 GEN CULTURE & RECREATION -Total $804.81 AT &T PHONE SERVICE $3.68 AT &T PHONE USE $27.78 COX COMMUNICATIONS PHONE USAGE $185 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $586.81 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $41.55 JPMORGAN CHASE BANK AMAZON -TV MOUNT $113.54 JPMORGAN CHASE BANK AMAZON -TV POWER $94.68 JPMORGAN CHASE BANK AMAZON -WALL BOXES $83.78 JPMORGAN CHASE BANK BEST BUY -TVS $1,329.98 JPMORGAN CHASE BANK HOME DEPOT -TV MOUNT $44.74 JPMORGAN CHASE BANK LOWES -TV MOUNT $126.36 JPMORGAN CHASE BANK TESSCO- COMBINER $7,190.98 JPMORGAN CHASE BANK WOOT- KEYBOARD ($121.77) 2 Claims List - _06/18/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL VERDIGRIS VALLEY ELECTRIC COOP STORM SIRENS $131.07 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $12,302.65 $9,697.04 COX COMMUNICATIONS PHONE USAGE $30.83 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $2,033.97 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $325.27 JPMORGAN CHASE BANK AMAZON- OFFICE SUPP $279.95 JPMORGAN CHASE BANK COW GOVT -HARD DRIVES $1,599.66 JPMORGAN CHASE BANK DELL -PCS $4,667.62 JPMORGAN CHASE BANK NEARMAP- LICENSE $2,958.00 JPMORGAN CHASE BANK ODP- BATTERIES $113.95 JPMORGAN CHASE BANK SUNDANCE -COPY PAPER $171.96 UNIFIRST HOLDINGS LP UNIFORM SERVICES $41.42 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $12,302.65 COX COMMUNICATIONS PHONE USAGE $30.83 JPMORGAN CHASE BANK AMAZON- OFFICE CHAIR $179.99 JPMORGAN CHASE BANK AMAZON- SCREENS $128.84 GEN FINANCE -Total $339.66 AT &T PHONE SERVICE $11.03 AT &T PHONE USE $111.13 ELIZABETH ANNE CHILDS LEGAL SERVICE FEES $2,295.00 ENTERPRISE FM TRUST FLEET LEASE $839.42 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $25.23 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT $6,047.50 IMPERIAL LLC COFFEE -CITY HALL $644.71 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $124.92 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $206.11 LEE BHM CORP PUBLICATIONS $512.45 MAILROOM FINANCE INC POSTAGE $1,000.00 SUMNERONE INC DOWNSTAIRS COPIER $362.32 SUMNERONE INC UPSTAIRS COPIER $59125 TULSA COUNTY CLERK TULSA COUNTY FILINGS $44.00 GEN GENERAL GOVERNMENT -Total $12,817.07 COX COMMUNICATIONS PHONE USAGE $3.85 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $45.70 GEN HISTORICAL MUSEUM -Total $49.55 AMERICANCHECKED INC ATTN: BILLING PE BACKGROUND CHECKS $520.65 COMMUNITYCARE EAP EAP FEE $468.00 COX COMMUNICATIONS PHONE USAGE $15.42 3 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AARTVARK- BROCHURE $150.00 JPMORGAN CHASE BANK FACEBOOK- ADVERTISE $22.49 JPMORGAN CHASE BANK GIANT OS -EMPY DEVELOP $545.32 JPMORGAN CHASE BANK INDEED- ADVERTISE $500.04 JPMORGAN CHASE BANK INDEED - SUBSCRIPTION $120.00 JPMORGAN CHASE BANK ODP- BINDERS $56.55 JPMORGAN CHASE BANK ODP- HIGHLIGHTERS $15.19 JPMORGAN CHASE BANK STRATA - MAGAZINE $1,096.71 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $6.90 GEN HUMAN RESOURCES • Total $3,517.27 AT &T PHONE USE $27,78 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $15.01 COX COMMUNICATIONS PHONE USAGE $23.12 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $105.36 JPMORGAN CHASE BANK AJ TEK- SERVER UPDATE $90.00 JPMORGAN CHASE BANK AMAZON - BATTERY $50.17 JPMORGAN CHASE BANK AMAZON -CABLE CADDIES $205.77 JPMORGAN CHASE BANK AMAZON- PROTECTORS $130.95 JPMORGAN CHASE BANK AMAZON -RADIO BRACKET $23.00 JPMORGAN CHASE BANK COX - INTERNET $1,665.99 JPMORGAN CHASE BANK EBAY -FIBER PROJ $3,600.00 JPMORGAN CHASE BANK EBAY - SPEAKER $400.00 JPMORGAN CHASE BANK EBAY -TAPE BACKUP $4,499.98 JPMORGAN CHASE BANK GRAYBAR -RACK RAILS $142.40 JPMORGAN CHASE BANK HOME DEPOT - CABLING $28.44 JPMORGAN CHASE BANK HOME DEPOT -DRILL $315.56 JPMORGAN CHASE BANK HOME DEPOT - SERVER $18.60 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $21.97 JPMORGAN CHASE BANK NEARMAP- LICENSE $3,497.00 JPMORGAN CHASE BANK WOOT- KEYBOARD ($81.18) RAMUNDSEN SUPERIOR HOLDINGS CITY SOFTWARE MAINT $62,099.16 VERIZON WIRELESS WIRELESS CONNECTION $252.06 GEN INFORMATION TECH -Total $77,131.14 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $328.85 COX COMMUNICATIONS PHONE USAGE $30.83 ENTERPRISE FM TRUST FLEET LEASE $369.19 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $33.22 JPMORGAN CHASE BANK RLI- NOTARY $30.00 JPMORGAN CHASE BANK SEC OF STATE- NOTARY $20.80 TREASURER PETTY CASH NOTARY - STEWART $10.00 GEN MANAGERIAL -Total $822.89 0 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 01 GENERAL COX COMMUNICATIONS PHONE USAGE $15,42 JPMORGAN CHASE BANK AMAZON -BOOK SHELF $65.34 JPMORGAN CHASE BANK AMAZON- SUPPLIES $19.79 JPMORGAN CHASE BANK OMAG- CONFERENCE $400.00 JPMORGAN CHASE BANK TRAVEL EXP 5119 -22 $87.36 GEN MUNICIPAL COURT -Total $587.91 CITY OF OWASSO WATER SERVICE $8,179.50 COX COMMUNICATIONS PHONE USAGE $3.85 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $2,358.32 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $679.90 JPMORGAN CHASE BANK ADT- SECURITY $49.03 JPMORGAN CHASE BANK AMAZON- DISPENSER $8,99 JPMORGAN CHASE BANK ATWOOD -WEED CONTROL $123.97 JPMORGAN CHASE BANK JAN] KING - SERVICE $4,744.42 JPMORGAN CHASE BANK LOWES- SUPPLIES $51.34 JPMORGAN CHASE BANK NEWELL- SERVICE $932.19 JPMORGAN CHASE BANK OK FACILITY- SERVICE $2,850.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $50.74 JPMORGAN CHASE BANK P &K -MOWER PARTS $317.60 JPMORGAN CHASE BANK TURFWORX- SERVICE $2,980.00 MBE ENTERPRISES, LLC CC TREE REMOVAL $30,900.00 ROGERS COUNTY RURAL WATER CENTENNIAL WATER $273.93 DISTRICT TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $280.80 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $61.56 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $98.92 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total $54,985.07 EMC ELECTRICAL MECHANICAL COMPANY JAIL LIGHTS $15,552.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $29.70 JPMORGAN CHASE BANK WALMART- PRISON BOARD $272.65 GEN POLICE COMMUNICATIONS -Total $15,854.35 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $133.31 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $4,698.64 FLEET FUELS LLC FUEL $665.10 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $2,151.01 HERITAGE LANDSCAPING LLC 116 /GARNETT -129 MOW $1,170.00 JPMORGAN CHASE BANK HOME DEPOT -MAINT SUPP $10.68 JPMORGAN CHASE BANK LOWES- SUPPLIES $13.81 SOURCEONE MANAGEMENT SERVICES 129TH/76TH -96TH - MOWING $1,650.00 INC SOURCEONE MANAGEMENT SERVICES GARNETT- 86 -96- MOWING $1,340.00 R Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment GERARD DESORMEAU AMBULANCE REFUND Amount 01 GENERAL INC AMBULANCE REFUND $81.60 SOURCEONE MANAGEMENT SERVICES GARNETT -96- 106- MOWING $1,690.00 INC AMBULANCE REFUND $1,451.93 SOURCEONE MANAGEMENT SERVICES GARNETT /116- 126 - MOWING $1,425.00 INC AMBULANCE REFUND $1,459.27 SOURCEONE MANAGEMENT SERVICES LAWN MAINTENANCE $5,328.00 INC AMBULANCE REFUND $50.00 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH ST LANDSCAPE $267.70 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE $44146 UNIFIRST HOLDINGS LP UNIFORM SERVICES $149,74 VERIZON WIRELESS WIRELESS CONNECTION $120.03 GEN STORMWATER -Total AMB REF- THOMPSON $21,256.48 AEP /PSO STREET LIGHTS $10.92 TREASURER PETTY CASH CC DEP REF- ZABINSKI $50.00 TREASURER PETTY CASH REDBUD REF - CHURCH $200.00 TREASURER PETTY CASH REDBURD REF - FIELDER $200.00 GENERAL -Total $460.92 JPMORGAN CHASE BANK AMAZON -GAME BALLS $1,316.43 SOFTBALL PROGRAM -Total $1,316.43 GH2 ARCHITECTS LLC DESIGN SERVICES $7,000.00 SPORTS PARK RESTROOM IMPR -Total $7,000.00 GENERAL -Total $263,230.41 20 AMBULANCE SERVICE FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $3,778.66 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $3,818.67 GERARD DESORMEAU AMBULANCE REFUND $50.00 HELEN GRIDER AMBULANCE REFUND $81.60 JANET STAMBAUGH AMBULANCE REFUND $1,379.50 LENNOXX LOR AMBULANCE REFUND $1,451.93 LORETTA RAY AMBULANCE REFUND $140.00 MARION ROBINSON AMBULANCE REFUND $1,459.27 MICHELLE MILLER AMBULANCE REFUND $1,422.04 NANCY ADAMS AMBULANCE REFUND $50.00 REPUBLIC RECOVERY SERVICES INC COLLECTION SERVICES $28.80 ROBERTANDERSON AMBULANCE REFUND $89.34 SANDRA HEMBREE AMBULANCE REFUND $105.41 SUSAN GEIGER AMBULANCE REFUND $250.00 TREASURER PETTY CASH AMB REF- THOMPSON $20.40 VICKI REED AMBULANCE REFUND $750.00 VICTORIATALLEY AMBULANCE REFUND $30.00 AMBULANCE SERVICE -Total $7,308.29 C Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK LOWES -STt FFE $71.68 FIRE STAT #1 RENOVATION -Total $71.68 AMBULANCE SERVICE -Total $11,198.64 21 E -911 AT &T PHONE USE $449.81 COX COMMUNICATIONS T1 CIRCUITS $229.00 INCOG E911 CHARGES $8,720.05 JPMORGAN CHASE BANK LODGING EXP 05/19 -22 $152.40 JPMORGAN CHASE BANK LODGING EXP 5/18 -22 $1,151.28 JPMORGAN CHASE BANK PUBLIC SAFE - TRAINING $249.00 JPMORGAN CHASE BANK TRAVEL EXP 5/19 -22 $34.25 THOMAS ALAN HOFFMANN MMPI FEES $125.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS •Total $11,150.80 E -911 -Total $11,150.80 25 HOTEL TAX COX COMMUNICATIONS PHONE USAGE $7,71 JPMORGAN CHASE BANK AMAZON -BOOTS $159.99 JPMORGAN CHASE BANK OFFICE DEPOT - DETANGLE $7,99 JPMORGAN CHASE BANK SHERWIN WILL -PAINT $67.74 STRONG NEIGHBORHOODS -Total $243.43 HOTELTAX -Total $243.43 27 STORMWATER MANAGEMENT STRONGHAND LLC FY24 DRAINAGE IMPRV $46,514.13 FY24 DRAINAGE IMPROVEMENT -Total $46,514.13 MESHEK & ASSOCIATES, P.L.C. GARNETT IMPROVEMENTS $1,241.76 GARNETT CULVERT IMPROV -Total $1,241.76 MESHEK & ASSOCIATES, P.L.C. HALE ACRES DRAINAGE $1,400.00 HALE ACRES DRAINAGE IMPRO - Total $1,400.00 MESHEK & ASSOCIATES, P.L.C. NOTTINGHAM DRNG IMPRV $2,653.68 NOTTINGHAM DRAINAGE IMPRO -Total $2,653.68 COX COMMUNICATIONS PHONE USAGE $7,71 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,041.60 JPMORGAN CHASE BANK AMAZON -MKTG SUPPLIES $149.95 JPMORGAN CHASE BANK AMAZON -OPER SUPPLIES $18.48 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $5.68 JPMORGAN CHASE BANK LENOX - MAINT SVCS $687.50 JPMORGAN CHASE BANK OFMA- TRAINING $200.00 LEE BHM CORP PUBLICATIONS $49.46 MESHEK & ASSOCIATES, P.L,C. BLKJACK CREEK UPDATE $10,407.50 MESHEK & ASSOCIATES, P.L.C. MISC. DRAINAGE REVIEW $2,187.50 SOURCEONE MANAGEMENT SERVICES LAWN MAINTENANCE $6,767.52 INC 7 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment WATER SERVICE $77.00 COX COMMUNICATIONS Amount 27 STORMWATER MANAGEMENT TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,088.00 FLEETCOR TECHNOLOGIES UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.74 AMAZON- SUPPLIES VERIZON WIRELESS WIRELESS CONNECTION $40.01 $685.00 STORMWATER - STORMWATER -Total HOME DEPOT - SUPPLIES $22,662.65 STORMWATER MANAGEMENT -Total $2.98 $7447222 31 AMBULANCE CAPITAL TREASURER PETTY CASH AMB REF -THOMPSON $3.60 $840.27 AMBULANCE CAPITAL -Total OREILLY -PARTS $3.60 JPMORGAN CHASE BANK JPMORGAN CHASE BANK BOUND TREE -IV PUMPS $227.43 TRAVEL EXP 5/19 -22 AMBULANCE CAPITAL FD -Total TYLER TECHNOLOGIES, INC. $227.43 $4,499.00 JPMORGAN CHASE BANK HOME DEPOT -STi FSA $23.33 SALES TAX FUND -FIRE -Total STATION ALERTING SYSTEM -Total $14,176.67 $23.33 AMBULANCE CAPITAL -Total $254.36 34 VISION TAX CROSSLAND HEAVY CONTRACTORS 116 -MINGO TO GARNETT $714,402.32 116TH -MINGO TO GARNETT RD - Total $714,402.32 BKL INCORPORATED ENGINEERING SERVICES $12,125.00 LEE BHM CORP PUBLICATIONS $54.58 96TH -119TH TO BRIDGE -Total $12,179,58 VISION TAX -Total $726,561.90 36 CAPITAL IMPROV GRANTS CREEK CONSTRUCTION LLC CDBG HALE ACRES $34,675.00 WATERLINE CDBG HALE ACRES WATERLINE -Total $34,675.00 CAPITAL IMPROV GRANTS -Total $34,675.00 37 SALES TAX FIRE AT &T PHONE SERVICE $3.68 AT &T PHONE USE $27,78 CITY OF OWASSO WATER SERVICE $77.00 COX COMMUNICATIONS PHONE USAGE $127.18 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $2,347.33 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $2,956.67 JPMORGAN CHASE BANK AMAZON- SUPPLIES $8.48 JPMORGAN CHASE BANK AVG -RADIO REPAIR $685.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $502.47 JPMORGAN CHASE BANK LOWES -PVC CAP $2.98 JPMORGAN CHASE BANK LOWES - TRAINING TOOL $10.98 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $840.27 JPMORGAN CHASE BANK OREILLY -PARTS $18.17 JPMORGAN CHASE BANK SAMS- SUPPLIES $152.57 JPMORGAN CHASE BANK TRAVEL EXP 5/19 -22 $225.77 TYLER TECHNOLOGIES, INC. FPM SET UP $4,499.00 VERIZON WIRELESS WIRELESS CONNECTION $1,691.34 SALES TAX FUND -FIRE -Total $14,176.67 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE -Total $14,176.67 38 SALES TAX POLICE JPMORGAN CHASE BANK ALARM BILL - SERVICE $225.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $595.99 JPMORGAN CHASE BANK LOWES- SUPPLIES ($232.32) P.D. MULTI -USE STRUCTURE -Total $588.67 AT &T PHONE SERVICE $11.03 AT &T PHONE USE $27,78 BOARD OF TESTS FOR ALCOHOL & DRUG MONSON ENROLLMT FEE $62.00 CITY OF OWASSO WATER SERVICE $38.50 COX COMMUNICATIONS PHONE USAGE $219.67 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $2,943.77 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $15,415.94 HALLETT INC. TRAINING $3,150.00 JPMORGAN CHASE BANK ADOBE - RENEWAL $659.88 JPMORGAN CHASE BANK AMAZON -CID CAMERAS $6,688.50 JPMORGAN CHASE BANK AMAZON- EQUIPMENT $299.98 JPMORGAN CHASE BANK AMAZON- SUPPLIES $569.30 JPMORGAN CHASE BANK AMAZON- UNIFORM $378.98 JPMORGAN CHASE BANK AMER WASTE- DISPOSAL $141.86 JPMORGAN CHASE BANK BEST BUY - SUPPLIES $294.05 JPMORGAN CHASE BANK CHAMBER -FEES $40.00 JPMORGAN CHASE BANK DAMAGE - SUPPLIES $24.85 JPMORGAN CHASE BANK DELL - MONITOR $165.11 JPMORGAN CHASE BANK EMBLEM - UNIFORM $953.06 JPMORGAN CHASE BANK EVERETT B- TRAINING $595.00 JPMORGAN CHASE BANK FIRST ST K9- SUPPLIES $63.00 JPMORGAN CHASE BANK FLEET EXPO - TRAINING $597.82 JPMORGAN CHASE BANK HANDCUFF - UNIFORM $566.70 JPMORGAN CHASE BANK HARRIS COMP - COMPUTERS $473.77 JPMORGAN CHASE BANK HOME DEPOT -ICE MACH $574.00 JPMORGAN CHASE BANK KU WEB - TRAINING $500.00 JPMORGAN CHASE BANK LODGING EXP 5118 -22 $2,302.56 JPMORGAN CHASE BANK LODGING EXP 5/19 -22 $863.46 JPMORGAN CHASE BANK LOVES -FUEL $37.00 JPMORGAN CHASE BANK LOVES- SUPPLIES $33.76 JPMORGAN CHASE BANK MARLOW WHITE - UNIFORM $3,626.95 JPMORGAN CHASE BANK MEETING EXP 05106 $58.94 JPMORGAN CHASE BANK MEETING EXP 05/13 $165.83 JPMORGAN CHASE BANK NATION ASSOC- TRAINING $450.00 JPMORGAN CHASE BANK NATION TACT - TRAINING $1,551.00 JPMORGAN CHASE BANK NEWRIDER- UNIFORM $505.00 9 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment AEP /PSO STREETLIGHTS Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $597.40 JPMORGAN CHASE BANK PILOT INST- TRAINING $447.00 JPMORGAN CHASE BANK POLICEK9- TRAINING $565.00 JPMORGAN CHASE BANK PSI - TRAINING $175.00 JPMORGAN CHASE BANK QUIT BUGGIN- SERVICE $180.00 JPMORGAN CHASE BANK RADIOPARTS- EQUIPMENT $36.10 JPMORGAN CHASE BANK RAY ALLEN- SUPPLIES $86.98 JPMORGAN CHASE BANK REALTRUCK- REFUND ($34.72) JPMORGAN CHASE BANK REALTRUCK- VEHICLE $423.98 JPMORGAN CHASE BANK ROYAL CANIN - SUPPLIES $796.32 JPMORGAN CHASE BANK SAFARILAND- MUNITIONS $4,457.45 JPMORGAN CHASE BANK SAMS- SUPPLIES $384.16 JPMORGAN CHASE BANK SAVON- BUSINESS CARDS $120.00 JPMORGAN CHASE BANK SAVON- SUPPLIES $224.00 JPMORGAN CHASE BANK SUMNER- COPIER $695.43 JPMORGAN CHASE BANK SUNDANCE -FILE FOLDERS $24.74 JPMORGAN CHASE BANK THOMSON WEST- ACCESS $544.40 JPMORGAN CHASE BANK TRAVEL EXP 5/18 -22 $146.56 JPMORGAN CHASE BANK UPS - SHIPPING $36.97 JPMORGAN CHASE BANK USPS- POSTAGE $90.65 JPMORGAN CHASE BANK WALMART- SUPPLIES $34.62 JPMORGAN CHASE BANK WALMART- VEHICLE $34.97 JPMORGAN CHASE BANK WATERSTONE- UNIFORM $816.95 MOTOROLA SOLUTIONS INC CHIEF'S TRUCK RADIO $3,778.14 MOTOROLA SOLUTIONS INC JOBE TRUCK RADIO $3,599.29 MOTOROLA SOLUTIONS INC RADIO EQUIPMENT $5,919.02 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $213.50 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $467.10 VERIZON WIRELESS WIRELESS CONNECTION $3,112.05 VISUAL FORCE INC BUMPER DC VEHICLE $589.20 SALES TAX FUND - POLICE -Total $73,613.31 SALES TAX POLICE -Total $74,201.96 39 SALES TAX STREETS FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $480.37 2024 CLAREMORE TORNADO -Total $480.37 AEP /PSO STREETLIGHTS $9,191.39 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $138.98 COX COMMUNICATIONS PHONE USAGE $7,71 FLEET FUELS LLC FUEL $665.09 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $1,618.97 H &E EQUIPMENT SERVICES HYDRAULIC HAMMER $16,140.00 JPMORGAN CHASE BANK AMAZON -OPER SUPPLIES $192.60 10 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK BROWN FARMS -SOD $105.82 JPMORGAN CHASE BANK CORNERSTONE -TOOLS $23.99 JPMORGAN CHASE BANK CRAFCO -MAINT SUPPLIES $142.60 JPMORGAN CHASE BANK LOWES - SUPPLIES $315.12 JPMORGAN CHASE BANK MAXWELL -PINS $65.70 JPMORGAN CHASE BANK MAXWELL -PPE $30.90 JPMORGAN CHASE BANK UPS - POSTAGE $64.10 JPMORGAN CHASE BANK WHITE STAR - RENTAL $203.00 TLS GROUP INC JUNE 24 MAINTENANCE $1,465.00 TLS GROUP INC TRAFFIC LIGHT SVC $195.00 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNAGE & STRIPING $1,135.10 UNIFIRST HOLDINGS LP UNIFORM SERVICES $232.62 VERDIGRIS VALLEY ELECTRIC COOP 116/129 TRAFFIC SIGN $91.65 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $94.01 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $8.05 VERIZON WIRELESS WIRELESS CONNECTION $120.03 SALES TAX FUND- STREETS -Total $32,247.43 LEE BHM CORP PUBLICATIONS $43.12 STREET REHAB FY23 -24 - Total $43.12 SALES TAX STREETS • Total $32,770.92 40 CAPITAL IMPROVEMENTS MCCLELLAND CONSULTING ENGINEERS GARNETT- 106 -116 ST N $3,062.00 INC CIP GARN RD WIDE 106.116 -Total $3,062.00 JPMORGAN CHASE BANK EATON ELECT -VEH UPFIT $2,700.00 VISUAL FORCE INC VEHICLE UPFITTING $57,383.59 CIP POLICE VEHICLES -Total $60,083.59 K +D ARCHITECTS LLC FS 1 AND 2 REMODELS $803.13 FIRE STAT #1 RENOVATION -Total $803.13 K +D ARCHITECTS LLC FS 1 AND 2 REMODELS $803.12 FIRE STAT #2 RENOVATION - Total $803.12 POE, LTD FY23 STREET REHAB $746.80 STREET REHAB FY22 -23 -Total $746.80 CAPITAL IMPROVEMENTS -Total $65,498.64 70 CITY GARAGE BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $10.16 COX COMMUNICATIONS PHONE USAGE $15.42 CROW BURLINGAME COMPANY CARWASH SUPPLIES $89.85 CROW BURLINGAME COMPANY PARTS FOR RESALE $2,372.17 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $147.33 JPMORGAN CHASE BANK AMAZON -AC PART $580.00 JPMORGAN CHASE BANK AMAZON- GREASE GUN $319.00 11 Claims List - 06118/2024 Fund Vendor Name Payable Description Payment Amount 70 CITY GARAGE JPMORGAN CHASE BANK AMAZON -PARTS $199.30 JPMORGAN CHASE BANK AMAZON- SUPPLIES $50.13 JPMORGAN CHASE BANK CHRIS NIKEL- REPAIR $1,622.84 JPMORGAN CHASE BANK DITCH WITCH- SERVICE $389.02 JPMORGAN CHASE BANK HESSELBEIN -TIRES $2,964.84 JPMORGAN CHASE BANK JIM NORTON -PARTS $265.57 JPMORGAN CHASE BANK JIM NORTON - REPAIR $297.00 JPMORGAN CHASE BANK LOWES -PARTS $9.98 JPMORGAN CHASE BANK MARC MILLER -PARTS $101.51 JPMORGAN CHASE BANK ODP- SUPPLIES $9,69 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $158.25 JPMORGAN CHASE BANK RHOMAR -PARTS $822.44 JPMORGAN CHASE BANK ROCK AUTO -PARTS $73.39 JPMORGAN CHASE BANK SUNDANCE -PENS $13.70 JPMORGAN CHASE BANK UNITED FORD -PARTS $1,387.57 JPMORGAN CHASE BANK WALMART- LICENSE PLATE $6.98 JPMORGAN CHASE BANK WARREN CAT -PARTS $3,277.54 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $296.87 UNIFIRST HOLDINGS LP VEH MAINT UNIFORMS $79.29 VEHICLE MAINTENANCE -Total $15,559.84 CITY GARAGE -Total $15,559.84 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $34,746.36 UNITED SAFETY & CLAIMS INC WORKERS COMP SVC FEE $1,658.33 WORKERS' COMP SELF -INS -Total $36,404.69 WORKERS' COMP SELF -INS -Total $36,404.69 77 GENERAL LIABILITY - PROPERT BILL BLUE TORT CLAIM $485.55 MICHAEL C WACKENHUTH ESTIMATE ON UNIT 21 $225.00 TREASURER PETTY CASH TORT -WEBB TOWING $636.31 GEN LIAB -PROP SELF INS -Total $1,346.86 GENERAL LIABILITY - PROPERT - Total $1,346.86 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL - FITNESS $110.00 WELLNESS -Total $110.00 HEALTHCARE SELF INS FUND -Total $110.00 City Grand Total $1,361,876.36 12 0�._d TO: The Honorable Mayor and City Council FROM: Nathan Singleterry, Desktop Support Technician SUBJECT: Surplus Vehicles and Authorize Auction DATE: June 14, 2024 BACKGROUND: The City of Owasso can declare items surplus that have reached their end of life or are no longer useful. An estimated value of $500.00 or more for the individual items requires City Council approval for disposal. For several years, the City has utilized auction sites to auction surplus vehicles and equipment. These sites act as an "auction broker." Both private individuals and public entities utilize these online auctions as a tool to obtain the highest resale or salvageable price for items they can no longer utilize. HOW IT WORKS: Upon City Council declaration of equipment valued over $500.00 as surplus to the needs of the City, the following is the step -by -step process for online auctions followed by the City of Owasso: • Digital pictures are taken and descriptions written for each item to be auctioned; • Staff determines the length of auction; • Staff includes acceptable methods of payment; • Staff determines whether items can be shipped or would need to be picked up by the purchaser /buyer. Most often, items are picked up at City locations; • The auction is promoted through social media and the City's website; • At the end of the auction the highest bidder is notified, and arrangements are made for shipping or pick -up of item once payment is received. FEES: There are fees to sell on most, though not all, auction sites. For some sites, there may be a set fee, and for others there may be a percentage of the total sale price. Staff evaluates the items to be sold to determine the best online option for auctioning. RECOMMENDATION: The following vehicles and equipment have been deemed no longer needed to remain in service due to age and /or condition or have been replaced. Staff recommends declaring the following vehicles and equipment as surplus to the needs of the City of Owasso and approving of disposal via online auction: Item: Reason /Condition: VIN: Book Value: 2012 Chevy Tahoe Replaced with Fleet Vehicle due to age — Runs - Overall Fair Condition 1 GNSK2E08CR209033 $8000 2002 Case 90XT Skidsteer Mechanically unfit for service - repairs too costly JAF0376594 $7500 2021 Ford Explorer Mechanically totaled - accident 1 FM5K8AB4MGB18463 $5000 Stow Slicer 3 Concrete Saw Replaced due to age /condition N/A $500 sd °r.. p�p„RGLCW�a,•pFIL4�mYq TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 14, 2024 BACKGROUND: The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance with the Budget Act, all funds of the City with revenues and expenditures are required to have annual budgets. Expenditures may not legally exceed the appropriation or budget within a department or a fund. The City Manager has the authority to transfer appropriations between line items within a department or to transfer appropriations between departments within the same fund. An increase in total appropriations in a fund requires City Council approval. The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority (OPGA), are required to prepare an annual budget and submit a copy to the City as beneficiary of the Trust. However, there are no further requirements such as a legal restriction on spending. GENERAL FUND SALES TAX REVENUE AND TRANSFER: Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the sales tax, less payback agreements, back to the General Fund and transfers one cent of the sales tax, less debt service, to the Capital Improvements Fund. The General Fund sales tax collections for the year are projected to total approximately $33.5 million, which is more than the budgeted revenue. Due to the excess sales tax revenue in the General Fund, the sales tax transfers to and from the OPWA Fund will exceed budget. PROPOSED ACTION: A budget amendment in the amount of $100,000 is requested to allow for the transfer of unexpected tax revenues and to ensure compliance with the voter - approved sales tax ordinance. RECOMMENDATION: Staff recommends approval of a budget amendment in the General Fund, increasing estimated revenues and the appropriation for expenditures by $100,000. ► sd TO: The Honorable Mayor and City Council FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2024 -05, FY 2024 -2025 Annual Operating Budget DATE: June 14, 2024 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and other funds has been developed and was transmitted for City Council review on May 7, 2024. The proposed budget was discussed during the May and June City Council worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website, and at the Owasso Public Library. Resolution 2024 -05 provides for the adoption of a fiscal year budget for the City of Owasso, Oklahoma. PUBLIC HEARING: On May 22, 2024, and May 29, 2024, legal notices of the public hearing were published in the Owasso Reporter, and such hearing was conducted on June 4, 2024. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. There were no citizen comments provided. RECOMMENDATION: Staff recommends approval of Resolution 2024 -05, adopting the Fiscal Year 2024 -2025 Budget for the General Fund and Other Funds as established by the Owasso City Council. ATTACHMENT: Resolution 2024 -05 CITY OF OWASSO, OKLAHOMA RESOLUTION 2024 -05 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2024 -2025 FOR THE GENERAL FUND AND OTHER FUNDS AS ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act (the Act); and WHEREAS, A budget for the fiscal year ending June 30, 2025 (FY 2024 -2025) consistent with the Act has been prepared: and WHEREAS, The Act provides for the City Manager, or designee, to transfer any unexpended and unencumbered appropriation from one department to another within the same fund; and WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days prior to the start of the fiscal year in compliance with the Act; and WHEREAS, The Owasso City Council published notice of a Public Hearing and conducted the Public Hearing on June 4, 2024, in compliance with the Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: SECTION ONE (1): The City Council of the City of Owasso does hereby adopt the FY 2024- 2025 Budget with total resources available in the amount of $99,642,476 and total fund /departmental appropriations in the amount of $109,371,049; legal appropriations are hereby established as shown on "Attachment A" for each fund and department; and, SECTION TWO (2): The June 30, 2024, encumbrances and unexpended appropriation balances for capital projects in the Vision Recapture Fund, the Transportation Tax Fund, the Half - Penny Sales Tax Fund, the Capital Improvements Fund, the Ambulance Capital Fund, the Ambulance Service Fund, the Emergency Siren Fund, the Park Development Fund, the Stormwater Management Fund, the Federal Grants Fund and the Capital Improvement Grants Fund be hereby re- appropriated to the same funds, accounts and for the same purposes for Fiscal Year 2024 -2025 unless the project or purpose is designated or declared closed or completed, provided that fund balances in each respective fund is equal to or greater than the amounts to be re- appropriated; and, SECTION THREE (3): The Sinking Fund Schedules for June 30, 2024, and Sinking Fund Estimate of Needs for Fiscal Year Ending June 30, 2025, are hereby approved to be filed with the County Excise Board; and, SECTION FOUR (4): The effective date of this Resolution shall be July 1, 2024. PASSED AND APPROVED this 18 +h day of June 2024. ATTEST: Alvin Fruga, Mayor Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney City Resolution No. 2024 -05 ATTACHMENT "A" BUDGET SUMMARY - FISCAL YEAR 2024 -2025 Aooropriation by Fund & Department General Fund Municipal Court $ 418,225 General Fund Managerial 1,078,549 General Fund Finance 986,886 General Fund Human Resources 655,205 General Fund General Government 652,097 General Fund Information Technology 1,591,981 General Fund Building Maintenance 651,678 General Fund Community Development 1,185,935 General Fund Police Services 9,389,891 Half Penny Sales Tax Fund Police Services 2,721,836 General Fund Police Communications 363,911 General Fund Animal Control 371,071 General Fund Fire Services 7,580,000 Half Penny Sales Tax Fund Fire Services 2,699,763 General Fund Emergency Preparedness 151,883 General Fund Engineering 1,123,391 Half Penny Sales Tax Fund Streets 3,138,878 General Fund Stormwater 802,100 General Fund Cemetery 129,704 General Fund Parks 1,342,248 General Fund Recreation & Culture 578,468 General Fund Community Center 537,184 General Fund Historical Museum 44,690 General Fund Economic Development 248,000 General Fund Strong Neighborhoods 17,667 General Fund Interfund Transfers Out 36,523,857 Ambulance Service Fund Ambulance Operations 2,017,842 Ambulance Capital Fund Ambulance Operations 318,339 E -911 Fund Police Communications 1,724,915 Cemetery Care Fund Cemetery 1;850 Emergency Siren Fund Emergency Preparedness 10,000 Juvenile Court Fund Juvenile Court 434 Hotel Tax Fund Economic Development 98,000 Hotel Tax Fund Strong Neighborhoods 235,746 StormwaterMonagemenf Fund Stormwater 1,513,034 Opioid Settlement Fund General Government 34,759 Tax Incremental Financing Fund TIF Interfund Transfer Out 504,178 Vision Tax Fund Vision Streets Projects 340,029 Park Development Fund Capital Projects 250,000 Capital Improvements Fund Capital Projects 9,410,000 Transportation Tax Fund Capital Projects 6,400,000 Vehicle Maintenance Fund Vehicle Maintenance 988,525 Self- Insurance Fund General Government 10,433,300 Sinking Fund General Government 105,000 Total Appropriations $109,371,049 TO: FROM: SUBJECT: The Honorable Mayor and City Council Alexa Beemer, AICP, Planning Manager Final Plat- Silo at Smith Farm DATE: June 14, 2024 BACKGROUND: The Community Development Department received an application for review and approval of a final plat for Silo at Smith Farm, a proposed single - family subdivision. The subject property is located near the southeastern corner of the intersection of East 961h Street North and North Garnett Road. SUBJECT PROPERTY /PROJECT DATA: Properly Size 13.47 acres +/- Current Zoning Residential Neighborhood Mixed (RNX) / Commercial Shopping (CS) Present Use Vacant Proposed Use Single - Family Homes Lots /Blocks 62 Lots / 6 Blocks Land Use Master Plan Commercial Within a Planned Unit Development PUD ? Yes; OPUD 21 -02 Within an Overlay District. Yes; US -169 Overlay District Water Provider City of Owasso Streets Private Applicable Paybacks Assessed at Platting) Garnett Regional Detention Assessment Area ($30,737.00 per acre) Storm Siren Fee $50.00 per acre ANALYSIS: • The subject property was annexed into Owasso City Limits with Ordinance 495 in 1995. • A preliminary plat for the subject property was approved by the Owasso Planning Commission in October 2021. • This is a sixty -two (62) lot, six (6) block final plat for a single - family residential development yielding a gross density of 4.60 dwelling units per acre (DU /Ac). o The proposed lots as depicted on this plat meet the bulk and area requirements stipulated in both the Owasso Zoning Code for RNX -zoned property and the OPUD 21- 02 document. • There will be two (2) points of access for this subdivision; one point of access will be situated off of North Garnett Road, while the other will be off of East 961h Street North. Both access points will be gated, and will provide adequate stacking distances. o These two access points do meet the separation requirements outlined in the Owasso Zoning Code. The access point off of East 96 +h Street North will also serve as access for the adjacent commercial lots situated to the north of the subject property. Final Plat - Silo at Smith Farm Page 2 Detention will be provided for via the Garnett Regional Detention Facility, to the west of the subject property. The property owners of each lot will be responsible for constructing the stormwater infrastructure necessary to convey water to this Regional Detention Facility downstream prior to the issuance of any Certificates of Occupancy. o The wetland area immediately to the north of the subject property will remain unplatted and undeveloped, but will be maintained by the Homeowners' Association (HOA) associated with this subject plat. The subject plat depicts a total of eight (8) Reserve Areas: • Reserve Area "A" will encompass the private streets seen within this proposed development. • Reserve Areas "B ", "C," "D ", "E ", "F ", "G ", and "H" will function as blanket utility and drainage easements, as well as serve to provide open space, park space, space for signage, and space for decorative landscaping. Perimeter and interior utility easements are shown on the plat, allowing utility companies adequate access to service the subdivision. The City of Owasso will provide police, fire, ambulance, water, and sanitary sewer services to the property. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Commercial Shopping (CS) Commercial Commercial City of Owasso South Commercial Shopping (CS) Commercial Commercial City of Owasso East Commercial Shopping (CS) Commercial Commercial City of Owasso West Commercial Shopping (CS) Vacant / Commercial Commercial City of Owasso PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval of this item at their regular meeting on June 10, 2024. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded that the subject plat meets all legal requirements for approval. As such, staff recommends approval of the final plat for Silo at Smith Farm. ATTACHMENTS: Aerial Map Final Plat - Silo at Smith Farm - 3, i •. i' _ � "� y per. _ •. _ I• it v r I � w 4C X k ., ` � .ham, �� I J � ..:, .'1' i � y r • ui *��w ' 11 .1�........ -.- R ) f' , 1 {� 9lt lip yy, I � li 'n"14 � � �r I r e� � •IFS � � of � '�. •: � y,,n�n'•rrll •r•n a -'I , � � � ��'Y 1 � �•p .,�a ,i '.:��' 1�1G l II a'�A�,�.' iF�'r^oee..; �" .3'� ., ae�" T," ro•.,�j r a r:T rY �.\� .. S�� T'��1•�(f1h bN '�' M G.�� `a��/A�a .• : "'eaF '•u�'� �... �_ t0. Y -�F ..+'^'' r - 1 � ✓/'• �•/ .. 44 :. " /,: . � v �;� � '� j Ei 1 � r,�si� -��-s. p�� 3's�_a rY ..�• -, ��. * -�', Eye a . - " —�" +gyp\, :., 'Y� .. • •y ��2-� may. R .t.Y9 J�.� r 7t, !� i Ar Av-t � ��?. t •ergg �' 'C��Y ''a�``J Q�� A' -i'af 1qk j� y .. ' ,Olt� OIN it IN I r •Y C� C __ �. .1(A Y LN ^. 1}YI / I „ i. : . � c / , 1 0 0.02 0.w 0.07 0.11 0.14 Miles weriai reap Final Plat- Silo at Smith Farm N Subject Tract n Final Pier - OPUD 21-02 Silo at Smith Farm A subdivision in the City of Owasso, being a pan of the NW/4 of Seaton 20, Township 21 North, Range 14 East of the Indian Base and Mandan, Tulsa County, State of Oklahoma OWNER I DEVELOPER Silo at Smith Farm, L.L,C. �Le I'- 1W 96i/17 51,vCtNord? -- --------------- -------- ----- — — ----- ------- '1 5 \,wtal,d fl, -------- -------- I V 2 i 7 ENGINEER /SURVEYOR • Taus Er,irearn, & Planning Aroxislas, I... SCI rI I UAUM I' x a NiAloa- rill Act- M-7d 111111 1, „ - I .1 Location Map T sN C.. Table VIII V(�L I 11 i16, H 1 0 l,1-1 7 ans�. 1-1 rM. T.M. I -m I -T —1 r Location Map T sN C.. Table H ans�. 1-1 mm I -m I I I asn."easas aa.aasaaa sm. a.. as. 1.7 — Mlw —1 am an. ... M. 1— as. mm —mm M E a'sa'a M's"aaaass H FW IN 2 .—Imm 11m 111— as I'm Location Map T sN C.. Table T sN C.. 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EASEMEMSANOIIT{ItIES, notice genet hadn't, and .. room.,an m deed, Ne m he". role" halm, 1. inu Iowa a the enhl an am h atwceea , ",a, ero .I.—Ind,wmpma s2. Ned Ice. 1 11 —N.Il anon n Wl la—aM what UJe.lOttars Iron IM data a le, II pal an aceno aM ha Iw anal .otaradea,bnedn"doeduar ArCreasw Faidc'e, 0yw5.We¢ Iemuraled w arerced ai Mre.a Iw III a2 69adsN hn SECPON I Fdcwc,NR NA N or 4rman4p al any I— dy wnllen a coach and oy — trmim Ranny Comm nnan o o eve Ip ap,core dl Ve Gn m Orwxm, aanance mar h ..ad w won Groom .Ion Y Ion m bin ai In OamrMwMrer —a o nn in nn red ...wain le" clam Is necemary for the Sn. SewvaMiN ImaMawneremwrvnehonaellnNhsem, ahonYWlhohn,.W uraLNle d ."and an al re" chindnanad of p dad ebn I. nY WIFa1mIM rl and Men, MVIn MSMlremaninlua lwceaM ellal Ten n-I .a m wren ar Iron oaaoy Uwe h n ecenwr. Iw an dead de, old III mnxliummvalieafapclsnNa INre ppraden, ec nn, -1 re" " te, clan,, Oa a ag pm', that do doodedo T:e raepmMa IU corer o each 1 ace d re nonod la mnrq IM prover tea .1 le rnRClm ,dale"..11o II l�'ekvadd Yea,tle4tmircG abh.alo, don ro tongat area n9nn ekwlons. La' aI¢vlppzs, elmeonolaepzmllan, eve Ilelmexeuvg M1.marvI to wewre Pe on ,de, abwea[nnwwbw Iona on ede. thdwwont vela aad11nm 1.1 aw a ua ,enterer a do ampe, mrre sew th roar Uwe .n."I,[lauai and .I mande'damarma[e.aminer.u'I . alw Mann. seta Iea.rN beMiy .p]e¢ y'rvape IN ..M vmEBEOF. Ire ,rvkr¢gn E o- naiwawbcer. ni eanWaccat- 9wenalne aaY Ol_. ,_2024 Scrow omen Farm, LLc ow.hama ac. IN 11.1.1.1 cy:0an4E Crewe I- I. 10l Clwmy Rd Fees IC Melwgerol Snasmm Fat. LtC SNennitt.— f Counno'. .'.'cane— nceloreme.a Wearyo,ac.heo daI . catch, w h, W d E. crey, as Recan —.1 Cm nay Rapenei, lnc W donate, al. to . at loan. L L C. 0Aty o. lug, al.. Flre-11 a ", aiaddalm, rrn[., a lPNadoode Ion. avrepr nepSlaM rn he 11e1e or a4Mrre. hreey .to, Ina I nor refry a ucrvalely smtel aWvrhd, aM q-IIW Ina unto W da—had aMU, aN-1 Nexca,1 pace Wigasead de— as SILO ad SMIM FIRIA. a lance de mire iulia Cau tc I Tale --.. a ampesenlv..1 ale sorry rreb on le" glOag onrq g"heni crepled be" anewg prao I OMbnnu Mnman seanterce wl we Nacre al um oanetat ei...I ro6h' hn. ow 1alo�Y lalimounaom. nr hula OWMma 1 (son caalY.I ram 1 Ten leagoaq Cahhcal. ol5vrty ices a[YnWedPol l bra m. Inc __.._III __.__.._ .20 c W Bach O. long. aapriahn;wwy,6cd —__... SILO Al' SbilTii FARM o.w.In.paahpn Mayao.2d2a steel a.,I sd TO: FROM: SUBJECT: DATE: BACKGROUND: The Honorable Mayor and City Council Wendy Kramer, City Planner Final Plat - Owasso 7 June 14, 2024 The Community Development Department received an application for review and approval of a final plat for Owasso 7, a proposed commercial subdivision. The subject property is located at the northeastern corner of the intersection of East 96 +h Street North and North Garnett Road. SUBJECT PROPERTY /PROJECT DATA: Property Size 2.30 acres +/- Land Use Master Plan Commercial Current Zoning Commercial General CG Proposed Use Commercial Proposed Lots /Blocks 2 Lots, 1 Block Within a PUD? No Within an Overlay District? Yes; US -169 Overla District Water Provider City of Owasso Streets N/A Applicable Pa backs /Fees Storm Siren Fee ($50.00 per acre) Garnett Regional Detention Assessment Area 30,737.00 per acre ANALYSIS: • The subject property was annexed into Owasso City Limits in February of 2001 (Ord. 637). • The preliminary plat for this property was approved by the Owasso Planning Commission in October of 2023. • The proposed final plat for Owasso 7 consists of two (2) Lots on one(]) Block. o All of the proposed lots as depicted on this plat meet the bulk and area requirements stipulated in the Owasso Zoning Code for CG -zoned property. • There will be one (1) point of access platted through this final plat, off of North Garnett Road. This newly- established limit of access will serve as a mutual access for both lots depicted on the subject plat. Additionally, a second point of access for the property exists off -site, just east of the southeast corner of the plat, through a platted mutual access easement (MAE). Detention will be provided for via the Garnett Regional Detention Facility, located southwest of the subject property. The property owners of each lot will be responsible for constructing the stormwater infrastructure necessary to convey water to this Regional Detention Facility downstream prior to the issuance of any Certificates of Occupancy. o As there are no additional detention ponds proposed on the subject property, this final plat does not depict any Reserve Areas. Final Plat- Owasso 7 Page 2 • Perimeter and interior utility easements are shown on the plat, and will allow utility companies adequate access to service the subdivision. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the property. • Any further development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Commercial General (CG) Vacant Commercial City of Owasso South Commercial Shopping (CS) Commercial Commercial City of Owasso East Commercial General (CG) Commercial Commercial City of Owasso West Commercial Shopping (CS) Commercial Commercial City of Owasso PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval of this item at their regular meeting on June 10, 2024. RECOMMENDATION: In developing a recommendation, staff evaluated the final plat on the criteria outlined in Section 2.4 of the Owasso Subdivision Regulations. Following this evaluation, staff concluded the subject plat meets all legal requirements for approval. As such, staff recommends approval of the final plat for Owasso 7. ATTACHMENTS: Aerial Map Final Plat - Owasso 7 T t1 I !W, - W4,41h. -r. Mn �A e q it gy. nw ,, -',.� YZI�.M1'ti t ':' �' F .�• . N: ,... �l ry P Ss1. 1fi kfi +'iw &s`ix .,.tp'; ✓ r _� m °� 11 ns c ,� f �' -v[- �.uu1111 llullllll,u nom. c JL dt 96 L ! � � �� � � 1 � '�A"A .f �. ��1 / - -.� °�— - ..-A t��y�, P• r -e" a ?r - 0 0.01 0.02 0.04 OM 0.08 Mlles wenai neap Final Plat- Owasso 7 N Subject Tract n OWASS0 7 R16{ a Z�� PNRT QUMTE (WSWN O141O SECTIOESEVENTE N(1F TOINNS1HWE5T OUNTYEO 1E25W/<SWIIIOFSE FOURTEVEMEEA.T 6T HE MP ENGINF.EPAURVF.YOR OWNER /pEVELOPER 1N£NIYUNERIOFOWASSO, TUFAOUNTY,<WEOF OKXHNAN FAE ENMNEEPING LLC OWP560]LLC MERIDIPN, CRY OF OWASSO,TULSgCWMY, STATE OFOKINHOMA LOCATION RAP \I }I v e znsc w .-- _ --------------------- r per____________________________. O FLOOUPLAIN er>e x toil f g 9 SUBUIVI510N STATLSTICS 51.]IJ SF. i LEGEND .I 68'111u WHETTED II I w � I z ,a ">oE � gx 1 t m' �z]>_rs_ .............. z SOBDIVISION DATA CONTACTS i� ?' i rc a�j � ."g BLOCKI 4,? R� o�wumi N I i • mw,V. n.ren.°¢�[axxuewzo R_ LOT � \e tamx�wss, it ,�ffw Ofi.BP65F. ig i ea:E0.bp.wxth.wRCw wtw MaWM 113T Efi6iX 6TU I �E1oL rvwwr,�w ,uuuwur�' i eiwria�m nsmu , f I T m L l` �w m E. ______ 96TH 6T. N. L �i i 060 DEED OF DED"TION AND PESME ONS E W EMNrtS AT ANO SE.. I.OTIUNE3 OWASSO 7 OWNER/ EVELOEER PPRTOPTHE SOUTH HALF OF THE SOUTHVNEST QUARTER OF THE 50URM'EST OUPATER(52 4SWM( OF SECPON SEVENTEEN (17). TOWNSHIP .AD, 7. LLC TN£NTYANE(21) NORTH , RPNGE FOURTEEN (14) EAST OF THE INDIAN MERIDIAN, CITY OF OWASSO, ILSACOUNTT. STATE OF OKLAHOMA T E ENOTNEEWSURVEYOR cwTnrz MBENGIxEEPINGtLm . a"Eximc LV BOA OEBANAI F.ff"Mwa.ln.oi. SE=Nll, ENFOPCEMF .WM N,AMENDMM.NIDSEVEPADILRY f� no ro x t3 wv eE wpaEp w mMxam ni un TH LF�o BB EwnF1uTE OF.. wT ANFIR.L A, cmomx— 1.1- a 4E2394� T. .w awuoa a —'A r[ TUwmmvcuna B— vIVIF -rtOB— umminimei �cTS u""vwi Txmm[u'sa ac"m luLa wcu Sxw nFr�ww aawwxlmwvmv Ow TamEVW Fi�[n, ^�... wvmam:aurvrcwnavu wAiu,iwiurt SEVfAOxnoxu—F!uunm T. 1. OJ We:vAA, 6iNOivm .wr[dxcmvrmcuacwileanwwauAOwww Fm wa ¢miioA S(t�$Ir Fl. —BAI OF �^• N[Inam ss"v6 swtuin[mwnEU"[w TrvE R4MMwvcm tt'umrtiwv Ix ic"xMC awLe[armvn¢ A, cmomx— 1.1- a TO: The Honorable Mayor and City Council FROM: Wendy Kramer, City Planner SUBJECT: Specific Use Permit (SUP 24 -01) —7659 North 129th East Avenue DATE: June 14, 2024 BACKGROUND: The Community Development Department received an application for review and approval of a Specific Use Permit (SUP) to allow an automotive repair and maintenance use ( a proposed carwash facility) in a Commercial Shopping (CS) zoning district. The subject property is located at 7659 North 129th East Avenue and is comprised of the north 300 feet of Lot 1, Block 1 of the Replat of Lots 7 and 8, Block 4 Graceland Acres. SUBJECT PROPERTY /PROJECT DATA: Property Size 1.95 acres +/- Land Use Master Plan Commercial Current Zoning Commercial Shopping (CS) Proposed Use Carwash Within a PUD? No Within an Overlay District? No Water Provider City of Owasso Sanitary Sewer Provider City of Owasso Applicable Paybacks /Fees (Assessed at Platting) N /A- previously platted ANALYSIS: • The subject property was annexed into Owasso City Limits in June of 2020 (Ordinance 1167) • An SUP is required in certain zoning districts for uses or structures that may be considered more intense than what is allowed by right, through the City of Owasso's Zoning Code. • A carwash facility falls under the "automotive repair and maintenance" use category outlined in Table 6.1 of the Owasso Zoning Code. In the CS zoning district, any "automotive repair and maintenance" facility is allowed with an SUP. o Thus, an SUP is needed for a carwash on this property, as it is zoned CS. • The GrOwasso 2035 Land Use Master Plan identifies the subject property for future commercial uses. o The subject property is surrounded by existing residential single - family neighborhoods to the north and west, residential estate property to the east and vacant commercial property to the south. • The applicant has worked with staff to design the site and new structure in an appropriate manner that conforms to the design requirements of the Zoning Code and minimizes the impacts on the neighborhood to the north, as well as buffering to the residential lot to the east. SUP 24 -01 Page 2 • The proposed carwash will be a 6 -bay structure, meeting the fagode requirements for commercial structures seen within Chapter 11 of the Owasso Zoning Code. • Phase 1 will construct 4 bays. Phase 2 will be comprised of the remaining 2 bays. • According to the conceptual site plan, there is an eight- foot -tall wooden privacy fence proposed along the subject property's northern property line and a six - foot -tall wooden privacy fence proposed along the subject property's eastern property line. These will help buffer the proposed carwash from the existing neighborhood to the north and the residential property to the east. • The proposed structure is proposed to be set back over seventy -five feet (75') from the northern property line and ninety -two feet (92') from the eastern property line. This separation offers a generous boundary between the proposed carwash and existing homes, for exceeding the setbacks required of commercial -zoned property per base Code. As such, the single - family homes are further buffered from the more - intense use. • The applicant proposes a dense landscape edge along the northern and eastern property lines. The required plantings will have to meet the Landscape Minimums described in Chapter 19 of the Owasso Zoning Code. Additionally, all trees will be evergreen in nature and reach at least eight feet (8') tall at maturity and be at least four feet (4') tall at planting. This landscaping will further buffer the residential uses from the proposed structure. • As indicated on the conceptual site plan, the applicant is intending not to install any lighting along the northern edge of the property line. This proposed lighting will be further reviewed by staff when a photometric plan is submitted during the Site Plan review of this property. All lighting will have to comply with Chapter 20 of the Owasso Zoning Code. • The applicant has indicated that the noise levels put out by the carwash will not exceed the allowed decibels per the adopted Owasso Noise Ordinance. • While the carwash will be operational twenty -four (24) hours per day, the applicant has indicated that cars remain stationary within the bays while in use. Therefore, the doors will remain closed during the night operation hours of 9:OOpm to 7:OOam, to further dampen any noise from the blowers. • The applicant has also limited the number of vacuum stations on the property to eight (8) and they will all be located on the south side of the carwash, which abuts vacant commercial property. By pushing the proposed vacuum stalls to the far southern portion of the property, the applicant further increases the setback distance between the vacuum stalls and the neighboring residential neighborhood to the north of the property. • The dumpsters for the site will be located on the southeastern corner of the property and will be fully screened, per Chapter 19 of the Owasso Zoning Code. • The main purpose of the SUP requirement is to ensure the development does not impose any negative direct impacts to adjoining residential areas and that the proposed use works in harmony within the context of the area. • Considering this, the applicant has indicated via their conceptual site plan that they intend to install adequate buffering between their site and the neighboring single - family homes. • The design of the site and proposed structure will serve to reduce and minimize any negative impacts on the single - family neighborhood and residential property to the north and east of the site. • Any further development that occurs on the subject property shall adhere to all development, zoning, and engineering requirements of the City of Owasso. SUP 24 -01 Page 3 SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Jurisdiction Plan North Residential Single - Family Residential Residential City of (RS -3) Owasso South (CS; mercial Shopping Vacant Commercial City of assso East Residential Single - Family, Residential Commercial Tulsa County Estate District (RE) West Residential Single - Family Residential Residential City of (RS -3) Owasso PLANNING COMMISSION: The Owasso Planning Commission voted 3 -0 to recommend approval of this item at their regular meeting on June 10, 2024. RECOMMENDATION: In developing a recommendation, staff evaluated the SUP on the criteria outlined in Section 16.1.7 of the Owasso Zoning Code. Following this evaluation, staff concluded that the SUP request meets all of the legal requirements for approval. As such, staff recommends approval of the Specific Use Permit (SUP 24 -01). ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2035 Land Use Master Plan Map SUP Site Plan Package � � � " ��' � /. •. /• Y ��' � r� ^� T` leaf_ .. x;42, J'1 °� ;•_� i�,5'� r"r` ,- I � _: f••,', iw C� 71 W 3-�rJJ _ . UO` x �!_r. In -y' I r•Ayv ." =u;. �~, :. <� tL J� �\ , � � �'7- ".Sr'.. _. 7i. RI =, T In9(-�Iy9- SUBJECT TRACT - { 15T1G�f - - 5S r i y�5• i n. -gip. . - ► ' ON r %J„ara� . i Note: Graphic overlays may N not features on the with physical ®Subject SUP 24 -01 1 W 210 I 410 28 21 -14 features on ground. Traci Feet �- Aerlal Photo Date: 2023 WWW Surrounding Zoning Subject Tract n 0 o.oi a.00 o.os o.os 0.11 y N Miles SUP 24 -01 i 3 L_ }y�y� :� 1 . .. ED C tv ��.. - a �'• "'sue` v 1 E3 p Q��3GI All * Y rp -A N m V �I 2 IeT 0 0.01 0.03 0.05 0.08 0.11 Mlles .d_ I w T >� �a �'. A GrOwasso 2035 Land Use Master Plan SUP 24 -01 -"V'7 w R i I` Land Use Categories Parks /Recreation Public /Institutional Residential Transitional Neighborhood Mixed EM Redbud District Neighborhood Commercial ® Commercial Industrial /Regional Employment ® US -169 Overlay Subject Tract N A ® hdesigngroup A.0 .�9.91t A.Po .it.59t WXEP nvx exm.ir Ll nrt¢.rr,.wua ui _TJ /� — —r- - -- _ �I I �oc.,..a. ii I I I m�o-c•rrxaux 10 - - -- .01 II 100 11 ` �` 1 lol I I� -e I L'.0 f' —�— — I FI y 101 10 $f 1� i 1 11 1 of 1 � I to :uX.o.. �[wwn 11 I lol I I I I l0 1 1 m d.. o 1 101 1 `EFEOVIwE CMw6X I *00000$00000 *00000*oo Dot 0000 *0000 *0000 *0000 o0 1 to ARCHITECTURAL SITE PLAN F� tat ...ea ...rwa.,�... eoe.,. ... AS 101 FUTURE ', BAY ADDIT LonESTCONCGPTUAL ELEVATION FUTURE WASH RAYADDITION FUTURE WASH BAYADDITION NORTH CONCEPTUAL ELEVATION SOUTH CONCEPTUA ELEVATION ------------- - A401 I Sd VW Rw,4'R,YCWIOV�RW Cee�nWl, TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E., City Engineer SUBJECT: Amendment No. 3- Garnett Road Widening Project from East 106th Street North to East 116th Street North - Engineering Design Services DATE: June 14, 2024 BACKGROUND: In March 15, 2016, the City Council approved an agreement with McClelland Consulting Engineers, Inc., in the amount of $360,000.00, to provide design plans and specifications Project included: • Utility relocation design of the public utilities • Road widening of North Garnett Road, North 106th Street North to North 116th Street North • Parking lot and access drive modifications along the commercial area • Prepare right -of -way documents • Coordinate private utility relocations • Preparing bid documents • Assist with bidding and construction Engineering Amendment No. 1 was approved on May 25, 2022, in the amount of $19,265.00 for the following: • Adjust north end of Garnett Road at East 116th Street North for the construction sequence changes on East 1 16th Street North; • Relocate sanitary sewer manhole away from the proposed bridge box headwall; • Investigate and design gravity sanitary sewer from German Corner Village to Maple Glen; • Design sanitary sewer service line for Kids Club House &Academy to German Corner Village; • Design sanitary sewer line replacement for crossing just south of the Atwoods driveway; • Include connections to water lines servicing Owasso Mission; • Include additional driveway for Parker Village Multi - Family development; • Adjust driveway locations in front of Orr Family property; • Include low water crossing and driveway design provided by the City of Owasso for the Orr Family property; • Include summary table for quantities associated with the Orr Family driveway; • Adjust landscape medians per documents provided by the City of Owasso; and, • Adjust pay item summary sheet to reflect changes in payment method for items requested by the City of Owasso. Engineering Amendment No. 2 was approved on December 5, 2022, in the amount of $7,000.00 to modify a drainage inlet in front of a proposed new development that purchased the land prior to construction of Garnett commencing. PROPOSED ENGINEERING AMENDMENT NO. 3: Amendment No. 3, is an hourly proposal for a total compensation cost not -to- exceed $27,000.00, and includes preparing the project for bidding. Work includes the following changes: North Garnett Road, East 106th Street North to East 116th Street North Page 2 • Make changes to the proposed sewer line to serve German Acres Mobile Home Park; • Modify water line plans to incorporate changes in connections, to add new lines added since the last amendment and change sequence of construction; • Modify the fiber optic conduit being installed for the City of Owasso connectivity (City to provide details to add to the end of the plan set); • Make changes to the north end drainage to tie in the 1 16th /Garnett Intersection drainage; • Make median, landscape and driveway changes to account for Parker Village Improvements; • Make Changes to Maple Glen Subdivision sidewalk; and, • Revise Summaries, Pay Item Notes, Construction Notes, update engineering estimate for bidding. FUNDING: Funding is available in the Capital Improvement Fund. RECOMMENDATION: Staff recommends approval of Amendment No. 3 to the Agreement for Engineering Services for the design of the North Garnett Road, East 106th Street North to East 116th Street North Roadway Improvements with McClelland Consulting Engineers, Inc., of Little Rock, Arkansas, in an amount not to exceed $27,000.00, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Amendment No. 3 N. Garnett Widening, E. 106th Str. N. to E. 116th Str. N. 1" = 1300 ft Location Map 06107/2024 5Q wHl M1Yq�N' -INUy This map may represents a visual display of related geographic information. Data provided here on is not guarantee of actual field conditions. To be sure of complete accuracy. please contact the for responsible staff most up -to -date information- AMENDMENT NO.3 TO THE AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK Garnett Road: 106'h Street North to 116 th Street North THIS AMENDMENT, made and entered into this day of. 2024 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and McClelland Consulting Engineers, Inc., hereinafter referred to as ENGINEER; WITNESS ETH: WHEREAS, CITYand ENGINEER entered into anAGREEMENT , dated March 15"x.2016 under which the ENGINEER was to provide professional services for North Garnett Road, East 10611' Street North to East 11611, Street North Widening and Reconstruction Project, hereinafter referred to as the PROJECT, and WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through Owasso Capital Improvement funds; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES. which is attached hereto and incorporated by reference as part of this AMENDMENT. 2. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, which are attached hereto and incorporated by reference as part of this AMENDMENT. 3. All other terms and conditions of the AGREEMENT of Garnett Road: 106th Street North to 116 " Street North shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. ENGINEER By: ;qt - Date: 6 -7 -24 APPROVED: CITY OF OWASSO, OKLAHOMA Juliann M. Stevens, City Clerk Alvin Fruga, Mayor Date: APPROVED AS TO FORM: Julie Lombardi, City Attorney AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK Garnett Road: 106th Street North to 116th Street North Scope of Services Attachment B B. Basic Services of ENGINEER. The basic services of the ENGINEER shall be amended to include the following tasks: 1. Incorporation of as -built conditions of the intersection at the south end of 1161x' /Garnett. 2. Incorporation of as -built driveways and water lines of the Owasso Mission Improvements. 3. Incorporation of as -built driveway configuration of the Coffee Shop Improvements. 4. A previously constructed 6" PVC waterline on Hales Acres will need to tie into this project's proposed 12" PVC waterline. 5. Additional driveway to be incorporated that was omitted from original submittal. 6. The Bob Allen/James Bailey driveway requires adjustments. 7. Median adjustment to allow turning movements for fire trucks and adjustments of the sidewalks near the Parker Village Improvements. 8. Include removal of Maple Glen Subdivision sidewalks. 9. Adjustment of proposed sanitary sewer line alignment near the German Acres Mobile Home Park. 10. Fiber optic conduit and pull box general detail and note adjustments. 11. Addition of notations that specify open cut and placement of utilities at night, and removal of the bore and casing references in the plans. 12. Any mention of "PVC sleeves" will need to be updated to "Welded steel" 13. Tie in of 8" waterlinejust south of the Atwoods Farm and Ranch Store into the new 12" waterline. 14. Verification that all new utility services from the new developments have tie -ins shown in the proposed plans. Verification that quantities in the project do not double -count utility tie -ins from recent developments. 15. Revision of landscaping plans to reflect the requested median revisions. AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK Garnett Road: 106th Street North to 116th Street North Compensation Attachment D DA Total Compensation Forthe work underthis AMEN DMENT the total maximum billing including direct costs and subconsultant services shall be Twenty Seven Thousand and No /100 dollars. ($27,000.00), billed hourly as work progresses, shall not be exceeded without further written Authorization by CITY. The ENGINEER acknowledges the following summary of modificationsto the Fee Schedule as stated in the original Contract and modified bythis AMENDMENT. Original Contract Amount $360,000 Amendment No. 1 $19,265 Amendment No. 2 $7,000 Amendment No. 3 $27,000 Total Amended Contract Amount $413,265 4 sd R EY Ieg4 � RELL <MwPr � P4L [emmunPy TO: The Honorable Mayor and City Council FROM: Roger Stevens, Public Works Director SUBJECT: Recommendation to Award Bid - East 96!h Street North from North 1 19th East Avenue to North 129th East Avenue Roadway Improvements - East Side DATE: June 14, 2024 BACKGROUND': • In December 2023, bids were received for construction of improvements to East 961h Street North from North 1 19th East Avenue to North 1291h East Avenue • On January 9, 2024, the City Council rejected all bids received due to costs exceeding the project budget Staff split the project between the east and west sides of the US Hwy 169 bridge to rebid the smaller project (east side) in mid -2024 to be constructed prior to the holiday shopping season and the larger project (west side) to rebid in early Fall 2024 to start immediately after the holiday season in early 2025 • Plans were revised by BKL, Inc, with a supplemental project added by City staff to extend the improvements southward toward Home Depot entrance to repair cracked panels in the pavement broken from heavy traffic loads with thicker pavement and improved subgrade to enhance the area adjoining the original project SOLICITATION OF BIDS: In accordance with the Oklahoma Competitive Bidding Act, the bidding of the project included the following: • Project advertised on April 28, 2024, and May 5, 2024 • Voluntary Pre -bid held on May 9, 2024 • Bid opening held on May 30, 2024 • Results below: Engineering Estimate $3,359,844.00 Grade Line Construction, LLC $2,892,898.70 Diversified Civil Contractors $3,192,665.00 R &L Construction, LLC 3,228,856,85 CGC, LLC $3,305,676.00 Becco Contractors $3,378,000.00 Crossland Heavy Contractors, Inc. $3,548,000.00 FUNDING: Funding is available in the Federal Grants Fund and Vision Recapture Fund Budget. RECOMMENDATION: Staff recommends awarding the construction contract to Grade Line Construction, LLC, of Tulsa, Oklahoma, in the amount of $2,892,898.70, and authorization to execute all necessary documents. ATTACHMENTS: Location Map Agreement East 96th Street North, North 119th East Ave to North 129th East Ave �,. East Side —— SA_WGRASS yOA- MEDICAL PARK W E 99TH ST N E 99TH STN .Q� 9INETYEIGHT ... _ Ey I; 9INETYEIGHT z .'169 E 98TH ST N E 98TH STN S Ist side of bridge to redesigned later in Walmart K° Supercenter OWASSO MARKET =IDIT UNTION Jtsa Teach is Credit Uni n FARM zt FARM QA Location Map al' C RFJt M ib PE�FlL f.�bil0} This map may represents a visual display of rela:ed geographic information. Data provided here cn is no: gjaran-eo of actual field conclnucns. To be sure cf complete accuracy, pleas=_ contact the 19rity Chili's - ; F� 9liTFrSiN" HrST4N ff U a E '♦ �1 01 ve Gard RCB CENTER �♦ ♦. �� THE CENTER r E ♦ -" AT'OWASSO E E E's TY4 EE G FARM QA Koh Ql 2 Contract 1 V _ V WILLIS 19 Hid a ® Piz : y ENCOR CENTER W S17 • WASSO L.P. PLAZA II •�• •�•'• CITY CENTER W el Contract 2 � East Side OWASSOASSEMBLY OF GOD HOME DEPOT V CHURCH OF THE lung v rwnac 1" = 600 ft Location Map al' s© RFJt M ib PE�FlL f.�bil0} This map may represents a visual display of rela:ed geographic information. Data provided here cn is no: gjaran-eo of actual field conclnucns. To be sure cf complete accuracy, pleas=_ contact the responsible staff far most up -to -date inrormation. HOME DEPOT V CHURCH OF THE lung v rwnac 1" = 600 ft Location Map 06/06/2024 s© RFJt M ib PE�FlL f.�bil0} This map may represents a visual display of rela:ed geographic information. Data provided here cn is no: gjaran-eo of actual field conclnucns. To be sure cf complete accuracy, pleas=_ contact the responsible staff far most up -to -date inrormation. SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 18th day of June , 2024, by and between The City of Owasso (hereinafter called OWNER) and Grade Line Construction. LLC (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: East 96`h Street North Roadway Improvements, North I I 91 East Ave to North 129`h East Ave — East Side of Bridge — Contracts I & II ARTICLE 2. ENGINEER The project has been assigned to the Project Manager or his /her duly authorized representative, who is hereinafter called ENGINEER and who will assume all duties and responsibilities and will have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within the following: 3.1.1 All paving to completed, parking lots opened and, as a minimum, temporary striping and signals completed within One hundred thirty -five (135) calendar days from the date of Notice to Proceed (which is intended to be on or near July 10, 2024) or before November 22, 2024, whichever occurs sooner. This is to assure services and access occur before the premium holiday season. 3.12 All new, permanent traffic signalization and striping to be completed within One hundred sixty -five (165) calendar days from the date of Notice to Proceed or before December 22, 2024 3.13 All cleanup completed and ready for final payment in accordance with the General Conditions within One hundred sixty -five (165) calendar days from the date of Notice to Proceed or before December 22, 2024, whichever occurs sooner. 0123 00300 - Page 1 3.14 Time extensions may be granted by the Owner for delays considered beyond the contractor's control. 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER the following: 321 Two Thousand Dollars ($2,000.00) for each consecutive calendar day that expires after November 22, 2024, that all lanes are not open, all parking lots are not open and (at the minimum) temporary traffic signals are not operational; 322 One Thousand Dollars ($1,000.00) for each consecutive calendar day that expires after December 22, 2024, that all permanent traffic signalization and striping is not completed. 323 An additional Five - hundred Dollars ($500.00) per day for each calendar day that expires after the time specified for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 CONTRACT AMOUNT: Contract amount is 2 Million, Eight- Hundred Ninety -Two Thousand, Eight- Hundred Ninety-Eight dollars and 70/100 (R $2,892,898.70 ) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 0123 00300 - Page 2 5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed until such time as CONTRACTOR shall complete in excess of 50% of the contract amount. 5.12 Upon completion in excess of 50% of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5% of the Contract Price, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 62 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 63 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract AGREEMENT 0123 00300 - Page 3 Time and in accordance with the other terms and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 65 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the ContractDocuments. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for two (2) years after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). AGREEMENT 0123 00300 -Page 4 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate of Non - Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, Contract I - consisting of Sheets 1 to 62, Cross - Sections and Standard Drawings. Contract II - consisting of Sheets 1 to 7, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to 3, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award. 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party 0123 00300 - Page 5 sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners, successors, assigns, and legal representatives to the other party hereto, his/her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on June 18 , 2024 OWNER: Cityof Owasso CONTRACTOR: Grade Line Construction, LLC :A Alvin Fruga , Mayor (SEAL) ATTEST: Juliann M. Stevens, City Clerk Approved as to form: Julie Lombardi, City Attorney Address for giving notices: 200 South Main St. Owasso OK 74055 (SEAL) Name Title 0123 00300 - Page 6 sd TO: The Honorable Mayor and City Council FROM: Michele Dempster, Senior Director SUBJECT: Fraternal Order of Police (FOP) Contract for FY 2024 -2025 DATE: June 14, 2024 BACKGROUND: The Fraternal Order of Police Lodge # 149 (FOP) and the City have been meeting to negotiate a contract for Fiscal Year 2024 -2025, and have reached a tentative agreement. The proposed contract has been voted on and approved by the Lodge. PROPOSED CONTRACT: The proposed contract is for a one -year term and provides for a 4% across - the -board increase. In addition, the proposed contract includes the following changes: • Modified language allowing for remedial actions (previously referred to as documented verbal counseling) to be retained by the police department instead of being included in the employee's personnel file in Human Resources. • Modified language specifying that the Honor Guard will consist of a minimum of 10 officers instead of previous wording, 'An Honor Guard consisting of ten officers.' • Removed language that provided the opportunity for the City to hire a Captain from outside of the department. • Adjusted longevity pay to start at $0.50 per hour at 5 years of service instead of $0.25 per hour, aligning the FOP's longevity pay with that of the International Association of Firefighters and general employees. The cost increase associated with these changes is $269,866. RECOMMENDATION: Staff recommends approval of the FY 2024 -2025 contract between the City of Owasso and the Fraternal Order of Police, Lodge #149, and authorization to execute all necessary documents. ATTACHMENT: Recommended FOP Contract with Highlighted Changes Agreement between THE CITY OF OWASSO, OKLAHOMA a municipal corporation and FRATERNAL ORDER OF POLICE LODGE NO. 149 July 1, 2024- June 30, 2025 TABLE OF CONTENTS Article 1 Purpose of Agreement ................................................... ..............................3 Article 2 Authority and Term ....................................................... ..............................4 Article3 Savings Clause .............................................................. ..............................5 Article 4 Gender Neutrality Clause .............................................. ..............................6 Article 5 Mutual Responsibility to Avoid Discrimination ........... ..............................7 Article6 Prevailing Rights ........................................................... ..............................8 Article 7 Management Rights and Responsibilities ..................... ..............................9 Article 8 Bargaining Units Rights and Security .......................... .............................11 Article 9 Prohibition of Strikes ................................................... .............................12 Article 10 Successors and Assigns ................................................ .............................13 Article11 Recognition .................................................................. .............................14 Article 12 Publication and Distribution ........................................ .............................15 Article 13 Grievance Procedure .................................................... .............................16 Article 14 Personnel Files ............................................................. .............................20 Article 15 Officer Bill of Rights ................................................... .............................22 Article 16 Safety and Health Committee ...................................... .............................25 Article17 Honor Guard ................................................................ .............................26 Article 18 Dues Check Off ........................................................... .............................27 Article 19 Classifications and Promotions .................................... .............................28 Article20 Vacation ....................................................................... .............................30 Article21 Holiday Pay .................................................................. .............................31 Article22 Sick Leave .................................................................... .............................32 Article 23 Work Schedule ............................................................. .............................34 Article24 Seniority ....................................................................... .............................37 Article 25 Retirement and Pension ............................................... .............................39 Article26 Insurance ...................................................................... .............................40 Article 27 Uniform and Equipment .............................................. .............................41 Article 28 Personal Property ......................................................... .............................44 Article 29 Temporary Assignment ................................................ .............................45 Article 30 Education Incentive ..................................................... .............................46 Article31 Longevity Pay .............................................................. .............................48 Article 32 Detective "On -Call' Pay .............................................. .............................49 Article33 Compensation .............................................................. .............................50 Article 34 Drug and Alcohol Testing ............................................ .............................52 Article 35 Wellness Program ........................................................ .............................53 Article 36 Shift Differential .......................................................... .............................55 SignaturePage ............................................................. .............................56 11 ARTICLE 1 PURPOSE OF AGREEMENT It is the intent and purpose of this Agreement, entered into by and between the CITY OF OWASSO, OKLAHOMA, hereinafter referred to as EMPLOYER, and LODGE NO. 149, FRATERNAL ORDER OF POLICE, hereinafter referred to as LODGE, to achieve and maintain harmonious relations between the parties hereto and to provide for the equitable and orderly adjustment of grievances which may arise during the tern of this Agreement. ARTICLE 2 AUTHORITY AND TERM Section 1. The Employer and Lodge have, by these presents, reduced to writing the collective bargaining agreement resulting from negotiations entered into by the Employer and the Lodge. Section 2. This Agreement shall become effective on the 1st day of July, 242-3 2024 and shall remain in full force and effect until midnight, June 30,24M 2025. Section 3. Whenever wages, rates of pay; or any other matters requiring appropriation of monies by the Employer are included as a matter of collective bargaining, it is understood by the parties hereto that this agreement shall serve as notice to collectively bargain for all issues and compensation for the following fiscal year, in lieu of written notice, pursuant to O.S.A. 11, (1994) 51 -101, et eq. Section 4. It shall be the obligation of the Employer and the Lodge to meet the first business day of March or within ten (10) days thereof to negotiate in good faith with representatives of the Lodge and Employer. Section 5. In the event the Lodge and the Employer are unable to reach an agreement within thirty (30) days from and including the date of the first meeting, any and all unresolved arbitrable issues may be submitted for mediation before arbitration at the request of either party. ARTICLE 3 SAVINGS CLAUSE Section 1. If any provision of this Agreement or the applications thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Agreement which can be given effect without the invalid provision or applications and, to this end, the provisions of this Agreement are severable. Section 2. It is understood that the articles included herein constitute a complete understanding of all the terms and conditions of employment to be governed by this Agreement during the contract period and it cannot be altered in any manner save by the complete written concurrence of the parties subscribing hereto. Section 3. Any appendices to this Agreement shall be numbered, dated and signed by the Employer and the Lodge and shall be subject to the provisions of this Agreement, and all appendices shall become a part of this Agreement as is specifically set forth herein. Section 4. It is understood that all time limits found in this Agreement may be extended by mutual concurrence. Section 5. In the event an Agreement is not made for the fiscal year 2424 -2025 2025 -2026 this Agreement will remain in effect until such time as one is made in succession. ARTICLE 4 GENDER NEUTRALITY CLAUSE "Gender ". A word importing one gender only shall extend and be applied to all genders. ARTICLE 5 MUTUAL RESPONSIBILITY TO AVOID DISCRIMINATION Section 1. Nothing in this Agreement shall be interpreted as diminishing the obligation of both parties to undertake affirmative action to insure that applicants or employees are treated without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status of Lodge membership, or political affiliations. Specifically, pursuant to Equal Employment Opportunity Commission Guidelines, each party is obligated to take positive action in affording equal employment, training and promotional opportunities to all members, as required by Title VII of the Civil Rights Act of 1964, as amended. Additionally, nothing in this Agreement shall be interpreted as diminishing the obligation of both parties to comply with the provisions of the Fair Labor Standards Act, or the Americans with Disabilities Act, or any duly adopted Department of Labor Regulations promulgated thereunder. Section 2. In the event that any portion of this Agreement unintentionally conflicts with the Employer's capability to be in compliance with said Acts, the EEOC Guidelines and Department of Labor Regulations will be over- riding to that portion of this Agreement. ARTICLE 6 PREVAILING RIGHTS Section 1. All rules, regulations, fiscal procedures, working conditions, departmental practices and manner of conducting the operation and administration of the Owasso Police Department currently in effect for and with respect to the members of the Police Department on the effective date of this Agreement shall remain in full force and effect, unchanged and unaffected in any manner, unless and except as modified or changed by the specific terms of this Agreement. Section 2. It is understood by the parties hereto that the portions hereof regarding Safety and Health Committee as well as departmental practices, as previously stated, are subject to a modification by adoption of an appropriate ordinance, personnel manual or departmental procedure and negotiation. By reason thereof, upon promulgation by the Employer of the Accident Review Board, together with the practices, procedures and policies therein, as well as promulgation of the Owasso Police Department Operations Manual, the Lodge, upon notification of such by the Employer, shall re -open negotiations between the parties whereby inclusion of said matters shall be negotiated between the parties. ARTICLE 7 MANAGEMENT RIGHTS AND RESPONSIBILITIES Section 1. Lodge recognizes the prerogative of the Employer to operate and manage its affairs in all respects and in accordance with its responsibilities, and the power or authority which the Employer has not officially abrogated, delegated, granted or modified by this Agreement is retained by the Employer, and all rights, powers and authorities the Employer had prior to the signing of this Agreement are retained by the Employer, and remain exclusively and without limitation within the rights of the Employer. Section 2. Except as may be limited within this agreement, the Employer retains the rights in accordance with the Constitution, the laws of the State of Oklahoma, and Charter of the municipality and the responsibilities and duties contained in the laws of the State of Oklahoma and the ordinances and regulations promulgated there under. A. To determine Police Department policy including the rights to manage the affairs of the Police Department in all respects; B. To assign working hours, including overtime; C. To direct the members of the Police Department, including the right to hire, promote or transfer any employee; D. To discipline, suspend, or terminate any employee, as provided for in this agreement, provided that just cause shall be the standard for any discipline, suspension or termination; E. To determine the organizational chart of the Police Department, including the right to organize and reorganize the Police Department and the determination of job classifications and ranks based upon duties assigned; F. To determine the safety, health and property protection of the Police Department; G. To allocate and assign work to all Employees within the Police Department; H. To be the sole judge of qualifications of applicants and training of new Employees; I. To schedule the operations and to determine the number and duration of hours of assigned duty per week; J. To establish and enforce Police Department rules, regulations and orders; ARTICLE 7 MANAGEMENT RIGHTS AND RESPONSIBILITIES (continued) K. To introduce new, improved, or different methods and techniques of Police Department operation or change existing methods and techniques; L. To determine the amount of supervision necessary; M. To control the departmental budget; N. To take whatever actions may be necessary to carry out the mission of the Employer in situations of emergency. 10 ARTICLE 8 BARGAINING UNIT RIGHTS AND SECURITY Section 1. Bulletin Boards. The Employer shall provide space in all Police Stations for Lodge bulletin boards. No materials of a subversive or derogatory nature or political endorsements shall be posted. The location of such Bulletin Boards shall be mutually agreed upon by the Employer and the Lodge and shall not cover more than sixteen square feet. The Bulletin Boards and items posted are the sole property of the Lodge. Section 2. Members of the Lodge will be allowed to attend Lodge functions within the city, while on duty without loss of pay. However, members will be subject to call out. Section 3. Members of the Lodge may be given time off for lodge functions. After written notice to the Chief of Police, Lodge Representatives may be granted time off without loss of pay to conduct bonafide Lodge business. For business outside the city limits, Employer shall make schedule adjustments to insure that Lodge Officers' days off or compensation time will be scheduled during the time of the Lodge business. Such schedule adjustments shall not be unreasonably withheld. Section 4. The Employer shall grant 1.85 hours of Union leave accrual per pay period to the current President of the lodge, to conduct lodge business. Such accrual shall be accrued separately from vacation and compensatory leave. The balance of Union leave accrued will not carry forward from one fiscal year to the next. Section 5. The Chief of Police may grant leave with pay to Lodge Representatives to conduct Lodge business which mutually benefits the Lodge as well as the Police Department. 11 ARTICLE 9 PROHIBITION OF STRIKES Section 1. The Lodge and the Employer are well aware of the public policy and the necessity that there shall be no strikes or other action which would tend to disrupt the provision of those services traditional to Employer's business; in that the public policy of the State of Oklahoma has been expressly stated by the Oklahoma Legislature and codified as Title 11 O.S. Section 51 -111, as amended that statutory provision is deemed to provide the spirit and intent under which the following sections of this article are provided and the parties hereto are bound. Section 2. Neither the Lodge, nor any of its officers, agents, or employees, or any of the employees for which it bargains, shall in any manner coerce, intimidate, instigate, induce, sanction, suggest, conspire with, promote, support, engage in, condone, or encourage any person to participate in any strike, work stoppage or slowdown. The Lodge shall not aid or assist any persons or parties engaging in the above prohibited conduct, nor shall the Lodge provide funds, financial and other assistance for the conduct or direction of such activities for the payment of strike, unemployment, or other benefits to those persons participating in such prohibited conduct and activities; provided, however, that the Lodge may provide legal representation for itself or persons accused of such activities, or for any purpose it may deem necessary. Section 3. Upon notification confirmed in writing, by the Employer to the Lodge that certain of its members are engaging in a strike, the Lodge shall immediately, in writing, order such members to return to work at once and provide the Employer with a copy of such an order and responsible officials of the Lodge shall publicly order thern to return to work. Such characterization of strike by the Employer shall not establish the existence of a strike. Such notification by the Lodge shall not constitute an admission by it that a strike is in progress or has taken place or that any particular member is or has engaged in a strike. The notification shall be made solely on the representation of the Employer. In the event that a strike occurs, the Lodge agrees to take all reasonable effective and affirmative action to secure the members return to work as promptly as possible. The Lodge shall not be in breach of this agreement where the acts or actions hereinbefore enumerated are not caused or authorized by the Lodge. 12 ARTICLE 10 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the successors and assigns of the parties hereto during the term of this Agreement; and no provisions, terms or obligations herein contained shall be affected, modified, altered or changed in any respect whatsoever by any change of any kind in the ownership of management of either party hereto, or by any change geographically of place of business of either party hereto. 13 ARTICLE 11 Section 1. The Employer recognizes the Lodge as the exclusive bargaining agent for all police officers, except the Chief and, one designated Administrative Assistant. The Lodge shall be advised in writing who the Chief's Designated Administrative Assistant is, within ten (10) days after this agreement takes effect. In the event there is no Designated Administrative Assistant appointed, the Lodge will be so notified. Section 2. Police Officers who are CLEET certified upon hire are probationary employees for twelve (12) months from date of hire. Police Officers who are required to attend the CLEET Academy are probationary employees for twelve (12) months from the date of graduation from the CLEET Academy. In situations where a probationary employee misses a significant portion of training due to an on- the job injury or off-the-job injury or illness, or at the discretion of the Chief of Police, probation may be extended up to six (6) months. 14 ARTICLE 12 PUBLICATION AND DISTRIBUTION The City shall provide the Lodge with one (1) signed original contract for the term of this agreement and one computer file copy. The cost of publication shall be born by the Employer. 15 ARTICLE 13 GRIEVANCE PROCEDURE Section 1. It is the intent of the parties to this Agreement to prevent grievances and to settle any which may occur as fairly and promptly as practical. Therefore, it is agreed that there should be time limits between the initiation of a grievance and its occurrence and between steps of the grievance procedure and the time in which each answer must be given. All time limits set forth in this Article may be extended by mutual consent, once by each party per step in the grievance process, but if not so extended, they must be strictly observed. If a party fails to pursue any grievance within the time limits provided, the party shall have no further right to continue the grievance. Further, this article is not intended to limit the parties' right to grieve or arbitrate any matter which would otherwise be subject to arbitration by statute. Section 2. The Lodge or any employee covered under this Agreement may file a grievance within twenty (20) business days of alleged occurrence, as hereinafter defined, and shall be afforded the full protection of this Agreement. Section 3. The Lodge President or his authorized representative may report an impending grievance to the Chief of Police in an effort to forestall its occurrence. Section 4. Except for documented verbal counseling or written reprimands, as defined in Section 5, of this article, any controversy between the Employer and the Lodge or any employee concerning the interpretation, enforcement or application of any provisions of this Agreement, concerning any of the terms or conditions of employment contained in this Agreement, shall be adjusted in the following manner: A. The grievance shall be discussed by the employee with the Chief or the Chief of Police's designated representative. Said employee's Lodge President, or his alternate, shall be present at said discussion. The answer shall be orally submitted by the Chief or his designated representative, within twenty (20) business days to the employee(s) involved and to the Lodge President. B. If the grievance is not settled by the provision of Section 4A, it shall be submitted in writing by the Lodge to the Chief of Police within twenty (20) business days from the receipt of oral answer with a possible solution to said grievance. C. The Chief of Police shall submit his reply in writing to the employee involved and to the Lodge President or designate within twenty (20) business days. If the grievance has not been settled within that time, both the grievance and solution recommended by the Lodge shall be sent to the City Manager for adjustment. Said grievance and recommended solution shall be submitted to the City Manager within (20) twenty business days of the Chief's reply. ER ARTICLE 13 GRIEVANCE PROCEDURE (continued) D. The City Manager shall submit his answer in writing to the Police Chief, the employee involved and the Lodge President or designate within twenty (20) business days. If the City Manager and the Lodge President or designate have not settled the grievance within that time, it may then be submitted to arbitration. Grievances submitted to arbitration for adjustment shall proceed as follows: 1. Within ten (10) business days parties shall jointly request a panel of arbitrators from the Federal Mediation and Conciliation Service. a) The Employer shall have the option to utilize a board of three (3) arbitrators in lieu of one (1) arbitrator. The Employer shall be responsible for the increase in cost associated with a three (3) arbitrator panel. i. The parties shall jointly request a panel of fifteen (15) for aboard of three (3) arbitrators. ii. The parties shall jointly request a panel of nine (9) arbitrators for one (1) panel arbitrator. b) Arbitrators must have NAA affiliation (National Academy of Arbitrators). c) The Employer and the Lodge each may exercise the option to request a new panel once per arbitration selection process. 2. Within ten (10) business days from the receipt of such panel, a representative of the Lodge and the Employer shall meet and alternately strike names until one (1) or three (3) arbitrator(s) remains who shall be selected as the impartial arbitrator(s). The party requesting arbitration shall strike the first name. 3. Upon notification of the Federal Mediation and Conciliation Service of the selection of the arbitrator(s) and the arbitrator(s) is /are contacted, the date for the arbitration hearing shall be requested to be set subject to the earliest availability of the selected arbitrator(s). 4. The arbitrator shall be requested to issue a written opinion, or panel of arbitrators shall be requested to issue a majority consensus opinion, containing findings and recommendations with respect to the issues presented, within twenty (20) business days after the conclusion of the hearing. A copy of the opinion shall be mailed or delivered to the Lodge and Employer. 5. With respect to the interpretation, enforcement, or application of the provisions of this Agreement, the decision, findings, and recommendations of the arbitrator(s) shall be final and binding on the parties of this Agreement. 17 ARTICLE 13 GRIEVANCE PROCEDURE (continued) 6. The arbitrator(s)' authority shall be limited to the interpretation and application of the terms of this Agreement and /or any supplement thereto. The arbitrator(s) shall have no jurisdiction to establish provisions of a new Agreement or variation of the present Agreement or to arbitrate away, in whole or in part, any provision or amendments thereof. This shall not preclude individual wage grievances. The cost of the impartial arbitrator shall be shared equally between the Lodge and the Employer. If a transcript of the proceedings is requested, the party so requesting shall pay for it. Section 5. Any controversy between the Employer and the Lodge or any employee concerning the interpretation, enforcement or application of any provisions of this Agreement, that resulted in a documented verbal counseling or a written reprimand shall be adjusted in the following manner: A. The grievance shall be discussed by the employee with the Chief or the Chief of Police's alternate. Said employee's Lodge President, or his alternate, shall be present at said discussion. The answer shall be orally submitted by the Chief or his designated representative, within twenty (20) business days to the employee(s) involved and to the Lodge President. B. If the grievance is not settled by the provision of Section 5A, it shall be submitted in writing by the Lodge to the Chief of Police within twenty (20) business days from the receipt of oral answer with a possible solution to said grievance. C. The Chief of Police shall submit his reply in writing to the employee involved and to the Lodge President or designate within twenty (20) business days. If the grievance has not been settled within that time, both the grievance and solution recommended by the Lodge shall be sent to the City Manager for adjustment. Said grievance and recommended solution shall be submitted to the City Manager within twenty (20) calendar days from the Chief's reply. D. The City Manager shall submit his answer in writing to the Police Chief, the employee involved and the Lodge President or designate within twenty (20) business days. If the City Manager and the Lodge President or designate have not settled the grievance within that time, it may then be submitted to arbitration through a written review by an impartial arbitrator. 18 ARTICLE 13 GRIEVANCE PROCEDURE (continued) 1. The parties shall jointly request a panel of nine (9) arbitrators from the Federal Mediation and Conciliation Service within ten (10) business days. Arbitrators must have NAA affiliation (National Academy of Arbitrators). 2. Within ten (10) business days from the receipt of such panel, a representative of the Lodge and the Employer shall meet and alternately strike names until one (1) arbitrator remains who shall be selected as the impartial arbitrator. The party requesting arbitration shall strike the first name. 3. Following the selection of the impartial arbitrator both parties shall submit cases in writing to the arbitrator and the other party by an agreed upon date. If parties cannot agree the arbitrator shall set the date. 4. The arbitrator shall be requested to issue a written opinion containing findings and recommendations with respect to the issues presented, within sixty (60) business days after submission of the case. A copy of the opinion shall be mailed or delivered to the Lodge and Employer. 5. With respect to the interpretation, enforcement, or application of the provisions of the Agreement, the decision, finding, and recommendations of the arbitrator shall be final and binding on the parties of this Agreement. 6. The arbitrator's authority shall be limited to the interpretation and application of the terms of this Agreement and /or any supplement thereto. The arbitrator shall have no jurisdiction to establish provisions of a new Agreement or variations of the present Agreement or to arbitrate away, in whole or in part, any provision or amendments thereof. 7. The cost of the impartial arbitrator shall be shared equally between the Lodge and the Employer. Section 6. It is specifically and expressly understood that filing a grievance under this Article which has as its last step, final and binding arbitration, constitutes an election of remedies and a waiver of any and all rights by both parties, the Lodge or other representatives of the party, to litigate or otherwise contest the last answer rendered through the Grievance Procedure in any court or their appeal forum. 19 ARTICLE 14 PERSONNEL FILES Section 1. Master personnel files for employees shall be maintained exclusively by the Human Resources Office. However, it is agreed that the term master personnel files does not include supervisor notes, remedial actions, and internal investigations, which may be maintained by the department. It is further agreed that if materials concerning investigations, complaints, and reprimands, for violations of any rules, regulations or policies, or other materials that might be considered detrimental to the employee's position, advancement or future with the department are to be placed in the employee's master personnel files, the Employer shall notify the employee of said action and the employee shall be given the proper opportunity to appeal such action before it becomes a part of his master personnel files. Section 2. Any Employee shall be allowed to review his master personnel files under supervision at any reasonable time upon written request to the Human Resources Office and notice to the Chief of Police. The employee requesting review of their master personnel file shall schedule an appointment with the Human Resources Office. Section 3. Recognizing that disciplinary actions provide a basis for training and counseling and are not meant to perpetually penalize an employee, the following procedure is hereby established: Procedure: A. Employees may request that disciplinary actions be sealed according to the following schedule. 1. Written reprimands And RA-tie° „fn,,,. °m° °t °a VArhRI Gounselin" with no recurrence after eighteen (18) months from date of discipline may be sealed. 2. Suspensions, without recurrence, after three (3) years from date of discipline may be sealed. 3. Upon approval of a request to seal or remove disciplinary actions from an employees' master personnel file, departmental internal investigation files shall be expunged contemporaneously with such request and approval. 4. Supervisor notes, remedial actions, and associated internal investigation files shall be expunged from the department files after one (1) year from the date of the administrative action, unless a tort or litigation is pending. Disciplinary actions, including sealed files with no recurrence, are eligible for removal, at the request of the employee after eight (8) years. In order to be eligible for removal the employee must authorize the City to view all sealed files to determine if a recurrence has occurred. Employees may request that disciplinary action, including sealed files, with no recurrence, be removed prior to eight (8) years if mutually agreed upon by the employee and city. F7 ARTICLE 14 PERSONNEL FILES (continued) B. Requests for sealing or removal of disciplinary actions should be directed to the office of the Chief of Police. C. Sealing or removal shall include all memos, letters, correspondence, complaint forms and any other written or electronically recorded material pertaining to the action. D. Sealing or removal shall not include any material related to criminal offenses for which the employee was charged nor any material related to a pending tort claim or pending litigation, except in concurrence with the sealing or expungement of criminal charges by a court of competent jurisdiction, or except in the event of complete exoneration of the employee by the court. E. The sealed action shall not be held to discriminate against the employee in any subsequent disciplinary action, or in the event of impending promotion, merit step raise, transfer, special requests, modification of duty, vacation selection, application for other employment, or against any other action the employee may take for his personal improvement or betterment. F. Once sealed, the file shall not be opened unless the employee requests such unsealing; or records are required for a pending tort, pending litigation or valid court subpoena approved by the City Attorney; but, in any case, the employee is to be notified of the opening of the sealed file and the reason therefore. G. All unfounded, exonerated, not sustained, and no finding complaints will be maintained in a separate file by the department, for a period of no more than two (2) years from the date of the alleged occurrence, unless a tort or litigation is pending. 21 ARTICLE 15 OFFICER BILL OF RIGHTS Section 1. The Chief of Police shall establish and put into operation a system for the receipt, investigation, and determination of all complaints against Police Officers received by such Chief of Police from any person. Section 2. Whenever an Officer is under investigation and is subject to interrogation by members of his agency, for any reason which could lead to disciplinary action, demotion, or dismissal, or is a witness to any such incident such interrogation shall be conducted under the following conditions: A. Interrogation: When an Officer is under investigation by the Owasso Police Department for a complaint received, and is to be interrogated in respect to such complaint by other members of the department when there is a logical possibility that suspension, demotion, or dismissal may result, such interrogation shall be conducted as follows: B. When an Officer is to be interrogated or interviewed as a witness in an investigation by the Owasso Police Department for a complaint received, and is to be interrogated or interviewed in respect to such complaint by other members of the department when there is a logical possibility that suspension, demotion, or dismissal may result for an officer, such interrogation or interview shall be conducted as follows: An accused Officer shall be notified of the name of all complainants, and the purported aggrieved person. Such notification shall accompany the notice of investigation. Absent corroborating evidence, no member of the Department can stand in as the complainant or aggrieved person, in order to protect the identity of the complainant or aggrieved person. The only exception shall be in the instance of criminal complaints against an officer. The employee may request to be confronted by the complainants. This shall be allowed where deemed necessary to by the employee or the investigating officer. 2. Preliminary discussions with supervisory personnel within the Police Department, in relation to a complaint received, shall not be considered as interrogation as used herein. The Officer being interrogated / interviewed shall be informed of the rank, name, and command of the Officer in charge of the investigation, the interrogating Officer or identity of any agent acting on behalf of the Officer in charge of the investigation, and all persons present during the interrogation. All questions directed to the Officer being interrogated / interviewed shall be asked by and through any one interrogator at any one time. 22 ARTICLE 15 OFFICER BILL OF RIGHTS (continued) 4. The Officer being interrogated /interviewed shall be informed of the nature of the investigation prior to any interrogation/interview. 5. Interrogation /interview sessions shall be for reasonable periods and shall be timed to allow for such personal necessities and rest periods as are reasonably necessary. 6. The Officer being interrogated / interviewed shall not be subjected to offensive language or threatened with transfer, dismissal, or disciplinary action. No promise or reward shall be made as an inducement to obtain testimony or evidence. 7. The Officer being interrogated / interviewed shall be completely informed of all his rights pursuant to this procedure prior to the commencement of the interrogation and of his responsibility to answer all questions, and this notification shall be included on the tape recording or written record of the session. S. At the request of any Officer being interrogated / interviewed, he shall have the right to be represented by counsel or any other representative of his choice who may be present at all times during such interrogation, at no additional expense to the Employer. 9. Interrogation / interviewing of Officers may be taped or recorded in written form at the discretion of the investigating Officer. Officers being interrogated / interviewed may record the proceedings with his own equipment or record at his own expense. Records and tapes compiled by the department shall be exclusively retained by the department as confidential information, but may be used at the discretion of the Employer in administrative hearings or for other administrative purposes. C. An Officer under investigation shall receive written notification from the investigating Officer or the Chief of Police as to the conclusion of the investigation. Adjudication will commence not more than 20 business days from the conclusion of the investigation. Notification of the conclusion of the investigation shall be provided by the investigating person to both the Chief of Police and the Lodge President within 24 hours of conclusion. If an Officer is under multiple investigations, arising from the same complaint, the 20 business days will commence at the conclusion of the final investigation. The 20 -day time period may be extended by mutual consent. 23 ARTICLE 15 OFFICER BILL OF RIGHTS (continued) D. No Officer shall be discharged, disciplined, demoted, or denied promotion, or transfer, or reassignment, or otherwise be discriminated against in regard to his employment, or be threatened with any such treatment, by reason of his exercise of the rights granted by this contract. E. Any and all questions shall be narrowly focused on the subject of the complaint. Questions shall be relevant and pertinent to the original complaint. I£ any additional violations surface, the investigator shall consult with the Chief of Police prior to investigating the newly uncovered violation. The Officer being investigated / interviewed shall be informed in writing at that time that the investigation is being expanded to include the additional violations. F. Disputes, disagreements, or grievances resulting from any lack of clarity in language, shall be resolved through the grievance process. G. Officers are afforded any and all rights, protections, and guaranties, granted to any employee by the Constitution of the United States, State of Oklahoma, and including any and all Federal, State, and Municipal laws, and ordinances. 24 ARTICLE 16 SAFETY AND HEALTH COMMITTEE Section 1. The Employer and the Lodge agree to cooperate to the fullest extent in the promotion of safety and health, on the Employer's premises and while carrying out this mission of the Employer and the duties of the employees. For this purpose, it is agreed to establish a safety and health committee to consist of two (2) members appointed by the Lodge, two (2) members appointed by the Chief of Police and one (1) member mutually agreed upon by the appointed members. Section 2. The Safety and Health Committee shall have the authority to conduct on -site inspections of equipment, buildings and other related areas to the occupational environment of the bargaining units. They shall also have the latitude to snake studies of safety equipment and practices and to conduct investigations into health hazards that may be appropriate to protect the Employer's interest as it may relate to Worker's Compensation or other liability inherent to occupational diseases and injury and to protect the member's rights to a safe employment environment. At the discretion of the Chief of Police and the availability of manpower, members of the committee shall be excused from duty for the work of the committee. Section 3. The Employer agrees to make every effort to correct safety hazards or unsafe working conditions as recommended by the Safety Committee. 25 ARTICLE 17 HONOR GUARD An Honor Guard consisting of a minimum of ten (10) Officers shall be selected by the Lodge. The composite of the Honor Guard shall be subject to approval of the Chief of Police. All necessary attire and equipment shall be furnished by the City. The function of the Honor Guard shall be to serve at official gatherings, such as the arrival of Dignitaries, Police Officer Funerals, State Memorial Service and any other special events as approved by the Chief of Police. Members of the Honor Guard may be allowed time off with pay for each event, subject to approval of the Chief of Police. Honor Guard vacancies may stay vacant up to twelve (12) months depending upon budget. An officer shall not voluntarily resign from the Honor Guard within three years of appointment to the Honor Guard. ARTICLE 18 DUES CHECK OFF Section 1. The Employer agrees to deduct regular monthly Lodge dues from earned wages of those employees who are in the bargaining unit and who have provided written authorization to the City for said deduction. The deduction shall be made from each paycheck in an amount certified to be correct by the Secretary of the Lodge no later than the close of the workday following each payday after the deduction is made. The payroll deduction shall be revocable by the employee by notifying the Employer in writing. The Employer will notify the Lodge, in writing, of any revocation. Section 2. The Employer will deduct only Lodge dues from the employee's paycheck and will not deduct initiation fees, special assessments, fines or any other deductions except for dues. In the event of an increase or decrease in Lodge dues, the Lodge will give the Employer thirty (30) days notice in order to allow the Employer to make the proper changes in its accounting records. No deductions will be made when the salary to be paid an employee is not sufficient to cover the amount deducted. Section 3. The Employer will provide the Lodge Secretary a detailed report showing all employees by name and deduction amount each pay period. Section 4. All deductions will be for the month in which they are taken. All deductions refundable at the time of termination or resignation will be refunded by the Lodge. The Employer shall not be responsible for errors. In case an error or improper deduction is made by the Employer, a proper adjustment of the same shall be made by the Lodge with the employee affected. Section 5. The Lodge shall indemnify, defend and hold the Employer harmless against any claims made and against any suits instituted against the Employer on account of payroll deduction of Lodge dues. Section 6. This service shall be provided at no expense to the Lodge or its members. 27 ARTICLE 19 CLASSIFICATIONS & PROMOTIONS Section 1. Classification and Promotions Process within the Owasso Police Department shall be as follows: A. Classifications 1. Senior Patrolman: Must be a certified police officer with at least five (5) years of experience with the Owasso Police Department who has obtained the achievement of intermediate certification through (CLEET) the Oklahoma Council on Law Enforcement Education Training. 2. Master Patrolman: Must be a certified police officer with at least seven (7) years of experience with the Owasso Police Department, who has obtained the achievement of advanced certification through (CLEET) the Oklahoma Council on Law Enforcement Education Training. B. Promotions 1. Sergeant: Must be a certified police officer with at least sixty (60) credit hours from a regionally accredited college or university, or hired prior to July 2023, and have at least five (5) years of experience as a police officer with the City of Owasso immediately prior to testing. 2. Lieutenant: Must be a certified police officer with at least sixty (60) credit hours from a regionally accredited college or university, or hired prior to July 2023, and must be a Sergeant with at least two (2) years of experience in the rank with the Owasso Police Department immediately prior to testing. Captain: Must be a certified police officer with at least sixty (60) credit hours from a regionally accredited college or university, or hired prior to July 2023, and must have at least seven (7) years of supervisory experience with the Owasso Police Department prior to testing. The G"° may, at its a'°°_°.:,.. . .. adveit., c this .:lion providing that all adye..tising for this p ..:t:..., ..hall o seven (7) days after the internal pes4ing. 28 ARTICLE 19 CLASSIFICATIONS & PROMOTIONS (continued) Section 2. Eligible applicants for the promotional examination shall participate in an Assessment Process and an interview with the Chief of Police. A. The Assessment Process shall measure the knowledge, skills, and abilities specific to the Owasso Police Department, and shall be mutually agreed upon by the City and the Lodge. Assessors will be chosen through the assessment process. B. For the rank of Sergeant and Lieutenant ranking shall be weighted 70% final Assessment Process score and 30% Chief's Interview score. C. For the rank of Captain, ranking shall be weighted 60% final Assessment Process score and 40% Chief's Interview score. Section 3. Upon completion of all testing it is agreed that the promotions shall be offered in the following manner for the listed position: A. Sergeant: The candidate with the highest score at the completion of testing. B. Lieutenant: The Chief of Police will select the Lieutenant from the top two candidates. C. Captain: The Chief of Police will select the Captain from the top two candidates. Section 4. The promotional examination will be valid for one (1) year from the date the Assessment Process and Chief's Interview scores are posted. The Promotional Eligibility List will be signed and dated by both the Chief of Police and the FOP President. Any vacancies occurring during that year will be filled by the qualified candidates on the eligibility list. Section 5. One representative from the Bargaining Unit and one representative from the Owasso City Management shall be present throughout each testing portion of the process to evaluate the process and recommend any future changes to the process. Section 6. Employees with disciplinary suspensions without pay exceeding sixty (60) consecutive days shall not be eligible to apply for a promotion for one (1) year from the date of discipline. Employees with disciplinary demotion shall not be eligible to apply for a promotion for two (2) years from the date of discipline. Section 7. Employees with disciplinary suspensions without pay exceeding sixty (60) consecutive days or a disciplinary demotion shall be removed from any current promotional eligibility lists. 29 ARTICLE 20 VACATION Section 1. Employees within the bargaining unit shall receive paid vacation in accordance with the following, to -wit: Years of Employment Vacation Leave Method of Accumulation Maximum Accumulation 1 - 4 96 hours 3.70 hours /pay period 260 hours 5 - 9 120 hours 4.62 hours /pay period 296 hours 10-14 144 hours 5.54 hours /pay period 356 hours 15-19 168 hours 6.47 hours /pay period 404 hours 20-24 192 hours 7.39 hours /pay period 452 hours 25 and over 216 hours 8.31 hours /pay period 500 hours Section 2. Accumulation. The employee of the bargaining unit shall be allowed to accumulate unused vacation leave for use in following years to the extent set forth in the chart above. Section 3. In the event a request to use vacation leave is denied and such denial results in the loss of further accruals, the officer having been denied the use of vacation leave shall be compensated in salary an amount equal to his regular rate of pay times the amount of accruals lost. gro ARTICLE 21 HOLIDAY PAY Section 1. Compensation. Each employee of the bargaining unit shall receive as, and for, holiday pay the sum of ninety -six (96) hours times such employee's regular rate of pay. Such holiday pay shall be paid in two (2) separate checks or warrants of forty -eight (48) hours on the first pay date in the month of December, and forty -eight (48) hours on the first pay date in the month of June of the current fiscal year. Those employees of the bargaining unit scheduled to work and actually having worked on a holiday shall, in addition to the holiday pay above referenced, receive such employee's regular straight time pay for such day worked. Section 2. Prorated Pay. For those employees who are not employed for the entire six - month period prior to the aforementioned first pay date in the month of December or the first pay date in the month of June, holiday pay will be calculated using the number of months employed divided by 6 months (the "holiday pay" period) multiplied by forty -eight (48) hours (as stipulated by contract). Section 3. Each employee of the bargaining unit shall have the option of receiving forty - eight (48) hours payable in June and forty -eight (48) hours payable in December as leave time in lieu of the holiday pay check in June and /or December. If elected, this leave time will be added to the employee's vacation balance. 31 ARTICLE 22 SICK LEAVE Section 1. Sick leave may be taken when an employee is unable to perform his duties because of personal illness, off -the -job injury or for necessary care and attendance of a member of the employee's immediate household or when an employee might expose or jeopardize the health of others. Employees may elect to have such time off deducted from personal compensatory time reserves in lieu of sick time at the discretion of the employee. Emergency Dispatch must be notified at least one (1) hour prior to starting time. An employee may be subject to disciplinary action for failure to notify Emergency Dispatch of absence. Section 2. Accrual of Sick Leave. Each member of the bargaining unit shall accrue sick leave at the rate of 4.27 hours each pay period. Each employee of the bargaining unit shall be allowed to accumulate a maximum of 1105 hours of sick leave. Section 3. Doctor's Certificate. If an employee is ill for three (3) consecutive days, the employee shall, upon request and at the City's expense, furnish a doctor's certificate as a condition precedent to being granted sick leave. The certificate shall certify that the employee was unable to work due to illness or injury to self or immediate family member and verify the employee's fitness for return to work. The doctor must be an in- network doctor based on the current health plan. Section 4. Misuse of Sick Leave. Any employee who misuses the sick leave privilege may be dismissed as well as be denied pay for the day. Section 5. Pregnancy. Pregnancy shall be treated as any other condition in regard to sick time. However, for an employee engaged in hazardous or emergency services, a doctor's certificate shall be required after the sixth month and each month thereafter for the duration of the pregnancy, stating the employee's ability to continue her regular duties without limiting her performance. Section 6. Emergency Leave. In the event of death, serious injury, serious or contagious illness in an employee's immediate family, the employee shall be granted emergency leave. This emergency leave shall be a leave with pay, but shall be charged to either sick leave, vacation leave, or compensatory time at the discretion of the employee. Section 7. hnmediate family as utilized in the sick leave and emergency leave provisions above stated shall be understood to mean husband or wife, father or mother of employee or spouse, sister or brother of employee or spouse, grandparents of employee or spouse, children or legally adopted children of husband or wife or both, and foster children placed in the home through DHS. Any other person whose relationship could justify the employee's absence may require special approval by the Chief of Police. 32 ARTICLE 22 SICK LEAVE (continued) Section 8. An employee upon retirement shall be paid an amount equal to fifteen percent (15 %) of their accrued sick leave calculated at the employee's rate of pay at the time of disbursement. An employee may instead convert fifteen percent (15 %) of their accrued sick leave to terminal leave. In order to be eligible for this benefit the employee must provide the City sufficient notice of pending retirement and election option. Said notice to be not less than ninety (90) days prior to expected date of retirement. Section 9. In the event of the death of the employee, said employee's beneficiary shall receive payment equal to one hundred percent (100 %) of the employee's accrued sick leave. 33 ARTICLE 23 WORK SCHEDULE Section 1. There is hereby designated by the employer a regular fourteen- (14) day work period for all employees which will consist of eighty -five- and one -half hours (85 %). Section 2. The Patrol Division of the Owasso Police Department will be organized into two squads and each squad into two shifts to work scheduled hours each work period as follows: Squad One / Shift One (Day Shift) Week 1: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday, Wednesday Scheduled Days Off Thursday, Friday, Saturday Week 2: Scheduled Work Hours 0700 to 1900 Sunday, Monday, Tuesday Scheduled Days Off Wednesday, Thursday, Friday, Saturday Squad One / Shift Two (Night Shift) Week 1: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday, Saturday Scheduled Days Off Wednesday, Thursday, Friday Week 2: Scheduled Work Hours 1900 to 0700 Sunday, Monday, Tuesday Scheduled Days Off Wednesday, Thursday, Friday, Saturday Squad Two / Shift One (Day Shift) Week 1: Scheduled Work Hours 0700 to 1900 Thursday, Friday, Saturday Scheduled Days Off Sunday, Monday, Tuesday, Wednesday Week 2: Scheduled Work Hours 0700 to 1900 Wednesday, Thursday, Friday, Saturday Scheduled Days Off Sunday, Monday, Tuesday Squad Two / Shift Two (Night Shift) Week 1: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday Scheduled Days Off Sunday, Monday, Tuesday, Saturday Week 2: Scheduled Work Hours 1900 to 0700 Wednesday, Thursday, Friday, Saturday Scheduled Days Off Sunday, Monday, Tuesday Section 3. There shall be one and one half (1.5) hours per fourteen (14) day work period that may be utilized as briefing time for the Patrol Division. Said briefing time shall be contiguous with the regular scheduled work hours, as scheduled by the Chief of Police. If the one and one half (1.5) hours per fourteen (14) day work period is not utilized for shift briefings, it is the responsibility of each officer to work the one and one half (1.5) hours during the two -week work period contiguous with the regular schedule work hours. The one and one half (1.5) are to be recorded on the date(s) actually worked. 9 ARTICLE 23 WORK SCHEDULE (continued) Section 3. The following exemptions shall apply to the work period criteria provided for in this article. Under no circumstances are any exemptions, other than those specifically designated in this section of this article, allowable under this agreement. A. Employees, upon approval by the Chief of Police, shall be allowed to trade a shift or partial shift with another employee as provided for by F.L.S.A. B. Any employee requesting training opportunities may request and be granted, by the Chief of Police, a change in their regular days off and /or work hours in order to attend such training opportunities. C. Detectives may, solely at their request, alter their work hours and /or work days, upon approval by the Chief of Police, due specifically to case load and /or investigative necessity. This does not include coverage for absent officers. D. Trainees, while in Field Training Program, may be required to change shift hours and days off to accommodate such training schedule. E. Captains may, solely at their request, alter their work hours and /or work days, upon approval by the Chief of Police, due to assigned case load or operational demands of the department as determined by the Chief of Police. This does not include coverage for absent officers. F. School Resource Officers /Sergeants will work a schedule that begins seven (7) days before the first day of the school year through seven (7) days past the last day of the school year as established by the Owasso Public Schools. During the Summer, when school is not in session, School Resource Officers /Sergeants have the option to remain on their current schedule or can be assigned to a current day shift at the discretion of the Chief of Police with minimum of 30 days' notice. Once assigned, the School Resource Officer's Sergeants shift will not change during the summer break. Section 4. Any hours worked in excess of eighty -five and one half (85 1/2) hours per work period or any time worked in excess of the herein designated work week shall be compensated at the rate equal to one and one -half (1 1/2) times the employee's regular hourly rate of pay or compensatory time at the same rate. It is agreed that an employee will not be required to take off from the regular working hours to avoid overtime compensation or compensatory time. A. Other than exceptions noted in B and C, the type of compensation will be at the sole discretion of the Officer. B. If an Officer accrues more than 240 hours of compensatory time, the manner of compensation shall be at the discretion of the Chief of Police until such time that the Officer's accrued compensatory time balance falls below 240 hours. C. For voluntary assignments and voluntary training, the manner of compensation shall be at the discretion of the Chief of Police. 35 ARTICLE 23 WORK SCHEDULE (continued) Section 5. If an employee is called back from scheduled time off, hours worked will be compensated at one and one -half (1 1/2) times the employee's regular hourly rate of pay or compensatory time at the same rate. The type of compensation will be at the sole discretion of the Officer. Employees shall be guaranteed a minimum of two (2) hours pay at a rate of one and one -half (1 1/2) times their regular hourly rate of pay anytime the employee is called in to work other than regularly scheduled work hours, as well as, any officer being placed in an "on- call" status by the courts. However, should an officer be required to report to court such officer shall be compensated according to the above, and would not be eligible for the two hours "on- call" compensation. If an officer accrues more than 240 hours of compensatory time, the manner of compensation shall be at the discretion of the Chief of Police until such time that the Officer's accrued compensatory time balance falls below 240 hours. Section 6. For computation of employee work hours, all vacation leave and compensatory time will be considered time actually worked. 36 ARTICLE 24 SENIORITY Section 1. As used herein, the term Seniority shall refer to, and be defined as, the continuous length of service within the Owasso Police Department, or for those employees who hold rank and /or classification, the continuous length of service within rank and /or classification within the Owasso Police Department. Seniority for employees with the same hire dates shall be determined by random selection. Seniority for employees with the same promotion date shall be determined by the highest promotional score at the completion of testing. The classification of Senior Patrolman and Master Patrolman have rank parity with Patrolman, such classifications are an indication of a level of experience with the department and education as established by the Oklahoma Council on Law Enforcement Education and Training, not an indication of seniority. Section 2. Seniority lists shall be established and updated by the lodge as of first day of July of each fiscal year, and such shall remain unchanged but for circumstances hereinafter set forth. Section 3. After the effective date of this Agreement, seniority for employees hired or rehired shall commence on the date of hire or rehire. Section 4. Except where impractical due to skill levels of employees, or experience of employees, or where specific working conditions, or assignment to specialty unit(s) exist which would preclude certain employees from working specific shifts, and considering required manning levels, seniority will be the dominate factor to be considered by the Chief of Police, or his /her designated representative, in reaching the following determinations, to -wit: A. Squad /Shift assignment; provided however that general shift change assignments shall occur only one (1) time per year, which shall occur on the beginning of the first pay period of each calendar year. In the event of a mid -year promotion(s) a mid -year shift bid shall occur, unless mutually agreed upon between the Chief of Police and the Lodge to delay the shift bid. B. Assignment to Specialty Unit(s): Canine Officers and School Resource Officers will be in a separate squad /shift bid excluded from the Patrol division squad /shift bid assignment, based on seniority within the unit. If more than one officer is selected at the same time, seniority will be based on the ranking in the testing process. However, supervisors who are also designated as a Canine Officer will continue to participate in the Supervisor squad /shift bid assignment. C. Assignment to Specialty Unit(s): Officers newly assigned to the Detective Division will not be eligible to participate in a squad /shift bid assignment for two years from the date of assignment to the Detective division. 37 ARTICLE 24 (continued) D. Granting of vacation leaves requested sixty (60) days in advance; vacation leaves requested at least sixty (60) days in advance shall require written approval or denial with explanation, within forty -eight (48) hours of expiration of sixty (60) day limit. Those requests for vacation leave not made sixty (60) days in advance shall be granted on a first- come -first -serve basis with written approval or denial with explanation provided to employee within forty -eight (48) hours of submission of vacation request. Vacation shall not be requested more than one hundred and eighty days (180) days in advance. It is agreed that the Chief of Police, or his /her designated representative, will make every effort to approve requested time off as submitted, in whole. E. Scheduling of comp time cannot be more than one hundred and eighty days (180) days in advance and not less than two (2) days in advance unless such request does not place the shift below minimum manning, or does not unduly disrupt the department. Section 5. In the event of a reduction in force, employees shall be laid off in the reverse order of seniority. Employees shall be recalled from layoff status by seniority to be determined from the original date of hire. Recall rights shall be preserved for a period of eighteen (18) months from the date of layoff. Notice of recall shall be mailed by certified mail to employees to their last place of residence shown on Employer's personnel records, as well as written notice shall be given on the same date to the Lodge President or his designated representative. Any employee who fails to report for duty within thirty (30) working days following receipt of notice of recall or within thirty (30) working days following attempted delivery of such notice or the same is unclaimed or otherwise not actually received, shall be deemed as having permanently terminated his employment. Section 6. The provisions of this Article shall be construed to encompass all seniority rights in existence on the effective date of this Agreement. M ARTICLE 25 RETIREMENT AND PENSION Section 1. For those Employees who are members of the Oklahoma Police Pension and Retirement System the Employer shall appropriate funds for the use and benefit of the System, as provided by Oklahoma Statutes, Title 11, ss 50 -109. Section 2. The Employer -paid four percent (4 %) of each Employee's required eight percent (8 %) contribution toward the Oklahoma Police Pension and Retirement System previously provided for in Article 25 is included in the base pay provided in Article 33 as of the 2013 -2014 contract year. M ARTICLE 26 INSURANCE Section 1. Each employee of the bargaining unit shall receive the same insurance benefit package that is provided to other City employees, including but not limited to: A - Hospitalization B - Medical C - Vision D - Dental E - Life The carriers of the preceding types of insurance will be determined by the Employer. All costs for Employee insurance coverage and annual biometrics screenings will be paid by the Employer. Should a member of the bargaining unit elect not to participate in the annual biometrics screening coordinated by the Employer, such Employee shall be charged $25 per month for Medical Insurance. Members of the bargaining unit may elect, if applicable, dependent coverage for all of the above listed insurance, the cost for dependent coverage will be paid the same as is provided for other City employees. Section 2. The employer will pay to the Lodge the sum of $3.50 per month for each employee in the bargaining unit who is a policy holder of the Fraternal Order of Police Legal Defense Plan for the purpose of applying toward the premium costs of the same. (It is understood this is "additional" funding for legal defense insurance only and not assignable or re- assignable to or for any other purpose.) Section 3. The Lodge agrees to provide the City a copy of invoices from the insurer and a roster of members of the bargaining unit who are enrolled in the Fraternal Order of Police Legal Defense Plan by the fifth (5th) day of the month for the purposes of calculating the amount due the Lodge. M ARTICLE 27 UNIFORM AND EQUIPMENT Section 1. The employer shall pay each member of the bargaining unit a clothing /uniform and equipment allowance in the amount of Twelve Hundred Dollars ($1200). Payment shall be made in two equal payments of Six Hundred Dollars, the first on the first pay date in July and the second on the first pay date in November. The Employer shall pay a prorated uniform allowance to each member of the bargaining unit upon the completion of his /her one -year of service. Such prorated uniform allowance shall be based upon the amount of uniform allowance designated herein Section 1 and the number of months remaining until the next payment date. Section 2. The Employer shall provide for cleaning of uniforms. The Employer shall also provide for cleaning of clothing utilized by detectives in the performance of their duties. Such cleaning shall be arranged for in such manner as to assure a local depository /pick -up in the event of servicing outside the municipality which is in the Employers discretion. Section 3. The Employer shall provide for all new members of the Police Department a complete issue of new uniforms and new or like new equipment, to include the following: A. four (4) uniform shirts, short sleeve: B. four (4) uniform shirts, long sleeve; C. five (5) uniform trousers; D. all leather gear; E. two (2) pairs handcuffs; F. two (2) badges; G. one (1) police style rechargeable flashlight; H. one (1) bullet resistant vest; I. one (1) all weatherjacket; J. inclement weather gear; K. one (1) box of ammunition as specified in Section 4 of this article; L. one (1) department issued hat; M. one (1) expandable baton; N. one (1) canister of defensive chemical spray; O. two (2) pairs of collar brass; P. two (2) metal name tags; Q. one (1) police equipment bag; R. one (1) metal report.folder; S. one (1) metal citation folder; T. all nylon duty gear; U. one (1) outer carrier for bullet resistant vest; V. one (1) department issued handgun with four (4) magazines; 41 ARTICLE 27 UNIFORM AND EQUIPMENT (continued) W. and any other uniform or equipment that is required, including but not limited to special clothing and equipment necessary for K9 Officer, Motorcycle Officer and other specialized assignments. X. Employees hired after July 1, 2023 will have the option to be issued a Red Dot System for department issued handgun. Section 4. Since employees are required to carry and use only approved ammunition, the Employer shall, during the term hereof, provide each employee one - hundred (100) rounds of Employer- approved hand -gun ammunition, same to be utilized only in the course of duty. Those employees who have qualified annually with department issued or department approved shotguns, such employees shall receive twenty (20) rounds shot -gun shells consisting of ten (10) rounds #00 buckshot and ten (10) rifled slugs. To those employees who have qualified annually with department issued or department approved rifles, such employees shall receive one hundred- twenty (120) rounds of ammunition. The Employer - approved duty ammunition shall be issued once a year to each employee, on or before December 15th. Section 5. The Employer shall provide each member of the bargaining unit a bullet- resistant vest of a design approved by the Chief with input from the Health and Safety Committee. Such vest shall be maintained by the Employer at no cost to the employee and shall be replaced in accordance with manufacturer's recommended replacement schedule. At the request of the employee a new outer carrier will be provided at the same time the bullet- resistant vest is replaced. This item of safety shall be the sole property of the City of Owasso. However, upon request, the bullet- resistant vest shall become the property of the employee at retirement. In no case shall an employee be denied a replacement vest in the event the one in current use exceeds the manufacturer's suggested replacement schedule or becomes damaged. An individual employee may choose to purchase a bullet resistant vest of a make or model different from that selected by the Employer for issue. In the event such a selection is made, the Employer shall pay a portion of the cost equal to the cost of the vest issued by the Employer, provided, however, that such vest shall become the sole property of the Employer requiring no reimbursement whatsoever for a period of one year from date of purchase. However, upon request, the bullet - resistant vest shall become the property of the employee at retirement. Bullet - resistant vests that exceed the manufacturer's suggested replacement schedule shall become the property of the employee. External hard plate carrier and plates shall be the sole property of the City of Owasso, and shall not become the property of the employee under any circumstance. 42 ARTICLE 27 UNIFORM AND EQUIPMENT (continued) Section 6. Once an employee completes his /her initial probationary period, the following items shall become the sole property of that individual officer: Four (4) uniform shirts, short sleeve; Four (4) uniform shirts, long sleeve; Five (5) uniform trousers; One (1) department issued hat; Two (2) pairs collar brass; One (1) whistle chain; One (1) whistle Two (2) metal name tags The City shall be responsible for the repair and replacement of uniforms and equipment listed in Section 3, but not normal wear and tear of uniforms and equipment listed in Section 6. Section 7. Members of the bargaining unit with ten (10) years of service and an honorable discharge will be allowed to keep all badges that include the officer's badge number and department issued handgun. Section 8. For appearance and safety reasons members of the bargaining unit shall not wear jewelry while on duty, with the exception of a wedding ring and a watch. Jewelry worn underneath the uniform that is not visible will be allowed. 43 ARTICLE 28 PERSONAL PROPERTY Section 1. The intent of Article 28 is to establish parameters for the City to replace personal property that is legitimately damaged while performing unavoidable work duties. The City shall not fund replacing personal property damaged, destroyed, lost or stolen while on duty due to gross negligence. Section 2. The Employer shall repair, replace, or reimburse employee at Employer's expense, employee's personal property which is damaged, destroyed, lost or stolen, ordinary wear and tear excepted, while on duty unless it is shown by the Employer that the employee was negligent in incurring loss or damage to the personal property of employee. The maximum expense the Employer shall have by virtue to this Article shall be limited to $3,500 per officer, per incident. Watches, laptops and mobile technology (excluding phones) are limited to $200 per item per incident. Mobile phones are limited to $1,000 per incident. To be eligible for coverage phones must be kept in a protective case. Said expense shall not include the cost of an officer's personal weapons that may need to be repaired or replaced. Section 3. In order to be eligible for repair, replacement, or reimbursement, all items of personal property must be on an inventory list which shall be maintained by the Chief of Police. Inventory lists including an estimate of value of each item shall be updated twice per year (July 15 and January 15). An employee may add to or delete from the list at any time. The total value of the items listed on the inventory shall not exceed $3,500, except by approval of the Chief of Police. Officer owned weapons shall be listed on the inventory list, but the weapons value shall not be counted toward the $3,500 maximum value. Weapons that may be carried on duty are those that are approved by policy. Clothing items that are worn on duty will be recognized as the uniform of the day and will not have to be listed on the inventory, in order to be covered. Section 4. When repair, replacement or reimbursement is requested, such request shall be accompanied by a report specifying the incident or actions surrounding the damage or loss. If damaged and recoverable, the employee shall present the damaged article to the Employer for inspection. If replaced, the salvaged item(s) shall become the property of the City of Owasso. Section 5. Repair, replacement or reimbursement will be at the employer's sole discretion, and will not include items covered by individual's personal insurance. 44 ARTICLE 29 TEMPORARY ASSIGNMENT Section 1. Any employee assigned additional supervisory duties not consistent with the normal duties of their rank for any period of time, shall receive a temporary increase in pay for the period of time such "acting" assignment is in effect. Temporary Assignment does not apply to the Detective division or School Resource Officer division, unless there is a vacancy, in which temporary assignment will be paid based on seniority within the unit. Section 2. The amount of pay shall be consistent with the position and duties to be performed, but shall not necessarily be equal to the pay received by the absent employee. Such temporary pay increase shall be consistent with the adopted pay schedule guideline. Section 3. When a Lieutenant in charge of a shift is gone because of vacation leave or compensatory time leave, the Sergeant on the shift will assume command of the shift without being considered working under "temporary assignment" and will not receive "temporary assignment" pay. Section 4. In the event the Lieutenant in charge of a shift is gone for any reason, for a period of thirty (30) calendar days or more the Senior Sergeant on the shift shall receive a temporary increase in pay for such time "acting" assignment is in effect beginning on the thirty -first (3 1) consecutive day of the Lieutenant's absence. The amount of pay shall be consistent with Lieutenant's pay and the adopted pay schedule guidelines, but shall not necessarily be equal to the pay received by the absent employee. In the event the Lieutenant in charge of a shift is on light duty and working regular shift assignment, for a period of thirty (30) calendar days or more, including consecutive days of absences, the Sergeant on the shift shall receive a five percent (5 %) increase in pay on the thirty -first (3 1) consecutive day. Section 5. Employees with less than five (5) years of experience with the Owasso Police Department shall not be eligible for "temporary assignment ". Section 6. Employees with disciplinary suspensions without pay exceeding sixty (60) consecutive hours shall not be eligible for "temporary assignment" for one (1) year from the date of discipline. Employees with disciplinary demotion shall not be eligible for "temporary assignment" for two (2) years from the date of discipline. Section 7. Employees designated as Field Training officers shall be compensated two (2) compensatory or overtime hours per day when performing field training duties. 45 ARTICLE 30 EDUCATION INCENTIVE Section 1. Tuition Reimbursement. The Employer shall pay tuition costs, under the limitations hereinafter set forth in this Article, for required or elective courses leading to a Bachelor's degree. A. The tuition herein provided shall not exceed the tuition cost for comprehensive universities and colleges as established by the Oklahoma State Regents for Higher Education. B. Course(s) on which reimbursement will be requested must be part of a Degree plan and must be approved by the Chief of Police prior to enrollment. If reimbursement is being sought for a Master's Degree or beyond, approval of the City Manager or his /her designee must be obtained prior to enrollment and must be in a law enforcement related field. C. Employees must receive at least a 2.0 on a 4.0 scale or a minimum of a "C" grade on a letter grade scale in each course. Failure to maintain a "C" grade in a course will result in non- payment of tuition for those hours. D. Upon verification of satisfactory completion of the course, reimbursement for the tuition shall be made to the employee. Section 2. College Education Compensation. Each member of the bargaining unit is entitled to receive additional compensation for college level education accomplishments in a law enforcement related field as follows: A. Any employee may request pay in the amount of One Dollar ($ 1.00) per month per credit hour for successfully completed college credit hours to a maximum of seventy -five hours. B. Any employee holding an Associate Degree shall be paid One Hundred Dollars ($100.00) per month in addition to the employee's base pay. C. Any employee holding a Bachelor's Degree shall be paid One Hundred and Twenty -Five Dollars ($125.00) per month in addition to the employee's base pay. D. Any employee holding a Graduate Degree shall be paid One Hundred and Fifty Dollars ($150.00) per month in addition to the Employee's base pay. LC ARTICLE 30 EDUCATION INCENTIVE (continued) E. Payment for college hours shall be based on the following criteria: 1. Employee must receive at least a 2.0 grade point average on a 4.0 scale or a minimum of a "C" grade on a letter grade scale. 2. A copy of the transcript must accompany each request and any request for increasing such pay. 3. Payment for course hours will be allowed ifjustification is given indicating such hours were required to pursue a Degree (i.e. college handbook outlining degree prerequisites and electives). F. An officer holding multiple degrees shall only receive the compensation identified for the highest single degree for which the officer qualifies. 47 ARTICLE 31 LONGEVITY PAY Section 1. Employer shall pay each employee covered by this agreement longevity pay. Longevity pay shall commence on the employee's fifth employment anniversary, at the rate of $0.50 per hour. On the e pleye. sixth a pl nt anniversary the effiPloyee's l it pay shall i ,._e.ase to the rate -of $.60 per hour, and The employee shall receive a further increase of $0.10 per hour each year thereafter. W. ARTICLE 32 DETECTIVE "ON- CALL" PAY Section 1. A minimum of one detective shall be placed on an "on- call" rotation schedule. "On- call" shall be deemed to mean the following: A. The employee is free to go or remain at any location of the employee's own choosing, so long as the employee can call -in within ten (10) minutes of receiving a call to work, and as long as the employee can respond to the requested location within one (1) hour of receiving a call to work; B. The employee is free to use the waiting time for any personal matters the employee chooses; C. The employee must remain sober while on -call; D. The employee must leave a telephone number with dispatch, where the employee who is on -call can be reached if needed. E. The Chief of Police will establish a bi- annual on -call rotation schedule. Section 2. While "on- call" Detectives shall receive "on call" compensation in the amount of two (2) compensatory time or overtime hours per day. If an "on- call" detective fails to respond to the requested location within one hour of being called, on more than one occasion during a contract year, the "on- call" compensation shall be forfeited for that day. "On call" pay will be payable with normal payroll cycles. E• ARTICLE 33 COMPENSATION Section 1. There is created for pay purposes, a standard 'Police Department Pay Plan." For the purpose of this Labor Agreement, effective July 1, 292-3 2024 each employee of the bargaining unit shall receive compensation based on the 'Police Department Pay Plan A included in this agreement according to the employee's range and step as of June 30, 2923 2024. Employees hired under experienced based pay will be placed in the appropriate pay plan according to the years of service compensation is based on. A. New hires shall begin at Entry Level except when the new Officer is already a State Certified Peace Officer with prior law enforcement experience as a State Certified Peace Officer at another law enforcement agency within this State or otherwise. Should a State Certified Peace Officer with experience at another law enforcement agency be hired, the Chief of Police shall conduct a review of the individual's qualifications and experience and determine the appropriate entry -level salary within Range 1. No Officer shall be brought in at a step higher than Step E. New hire placement at a step other than entry level will only affect the employee's advancement on the Police Department Pay Plan. B. Pay Plan Advancement for current Officers and Officers hired at Entry Level. Upon completion of the one year of service, all Police Officers shall advance to Range I, Step A. Thereafter Officers shall advance one step each year of service effective on the employment anniversary date of the employee. Step advancements will automatic throughout the term of this agreement. C. Pay Plan Advancement for Officers hired at a Step other than Entry Level. Officers shall advance one step per year of service effective on the employment anniversary date of the employee. Step advancements will be automatic throughout the term of this agreement. Section 2. In cases of transfer and/or promotion, the employee will advance to the same pay step in the appropriate range for his new job classification after which the employee shall continue to advance in the Pay Plan, according to Section B and Section C, effective on the employment anniversary date of the employee. Section 3. The following job classifications shall be compensated at the rate specified in the "Police Department Pay Plan" as follows: Officer Range I Sergeant Range 2 Lieutenant Range 3 Captain Range 4 M Police Department Pay Plan A Effective July 1, 2024 Police ent Pay Plan A Effective July 1, 20 F Entry A B C D E K Level (l year)' (2 year)' (3 year)' (4 year)' (5 year)' Patrol 25.88 26.90 27.97 29.11 3028 31.49 Sergeant 38.34 31.42 32.69 34.00 Lieutenant 39.79 41.38 35.60 37.02 Captain 41.66 4132 45.06 40.37 41.98 'Pay scale may not correlate with actual years of service 47.24 Police ent Pay Plan A Effective July 1, 20 F G H I J K (6year)' (7 year)' (8 year)' (9 year)' (18 year)' pt year)' 32.76 34.07 35.45 36.87 38.34 39.89 35.36 36.77 38.25 39.79 41.38 43.04 38.50 40.05 41.66 4132 45.06 46.86 41.98 43.67 45.43 47.24 49.13 51.10 ay scale may not correlate with actual years of service 51 J K year)' (6 year)' (9 year)' (10 year)' (11 year)' 32.76 Entry A B D E F Level (1 year)' (2 year)` (3 year)' ( (5 year)' (6 year' Patrol 24.88 25.87 26.89 27.99 29.112 45.06 Sergeant 3021 . 3 32.69 34.00 Lieutenant 34.23 35.60 37.02 Captain 38.82 40.37 ay scale may not correlate with actual years of service 51 J K year)' (6 year)' (9 year)' (10 year)' (11 year)' 32.76 34.09 35.45 36.87 38.36 36.78 38.26 3939 41,38 38.51 41,65 4133 45.06 41.99 43.68 45 49.13 ARTICLE 34 DRUG & ALCOHOL TESTING The Lodge and the City recognize the need to conform to the Oklahoma Standards for Workplace Drug and Alcohol Testing Act, 40 O.S. Section 551 et seq. and the need to maintain a safe work environment free from hazards of drugs or alcohol for the safety of both Police personnel and the citizens. Therefore, both parties agree that drug and alcohol testing shall be administered in accordance with the Oklahoma Standards for Workplace Drug and Alcohol Testing policy within the City of Owasso's Personnel Manual. 52 ARTICLE 35 WELLNESS PROGRAM Section 1. It is the intent of this article to enter into an agreement between the Fraternal Order of Police Lodge 4149 and the City of Owasso to implement a Wellness Program that will improve the fitness standards within the Police Department. The Lodge and City agree that increased fitness standards will lower the incidents of on the job injury as well as the use of sick leave. Section 2. The City agrees to pay a per month program fee of up to Fifteen ($15.00) dollars for each member of the bargaining unit who signs up to participate in a voluntary fitness program. The voluntary fitness program will be available for sign -up twice a year, between June 1 sc and June 30`h and December 151 and December 31" of each year. Members are responsible for providing proof of participation that documents participation the physical fitness program of their choice at least once within any seven (7) day period, excluding time used for vacation or extended sick leave. Participating members must agree to allow the fitness facility to release individual goals, progress and participation dates to the employer on a monthly basis. Participating members working out while not on duty are not covered by Worker's Compensation. Should a participating member not take part in his /her physical fitness program at least once within any seven (7) day period, excluding time used for vacation or extended sick leave, that member shall not be eligible for that month's reimbursement. Section 3. Reimbursements shall be made through payroll applicable taxes will be withheld. In order to be eligible for the quarterly reimbursement members must provide proof of participation by the 15th of the month following the end of each calendar quarter. • July /August /September proof of participation due by October 15th • October/November /December proof of participation due by January 15th • January /February/March proof of participation due by April 15th • April /May /June proof of participation due by July 15th 53 ARTICLE 35 WELLNESS PROGRAM (continued) Section 4. This section provides an incentive to Owasso Police Officers to actively participate in a voluntary Physical Fitness Program. The program will utilize the Cooper's Fitness Test. The test involves five (5) categories that measure varied aspects of fitness utilized in the performance of Police duties. Each category provides ways for the Officer to accumulate points which are calculated to determine eligibility for the incentive award. Members of the Bargaining Unit who voluntarily participate in the Physical Fitness Program and test in at least three categories will be credited with two comp hours. 1. The Cooper Fitness Test will be administered bi- annually in October and April. The points will be calculated from five (5) categories with point values based on the Cooper Fitness Test. The points and record forms will be maintained by a designated OPD Fitness Coordinator selected by the Chief of Police. The forms will be agreed upon by the Lodge and Chief of Police. 2. The incentive program involves an awards program with three categories. The categories are "Gold Award" which requires 40 points, the "Silver Award" which requires 35 points and the "Bronze Award" which requires 30 points. A. The "Gold Award" = sixteen (16) vacation hours, the "Silver Award" = ten (10) vacation hours and the "Bronze Award" = six (6) vacation hours. 54 ARTICLE 36 SHIFT DIFFERENTIAL The City will establish a shift differential pay to all officers that have bid to work "Shift Two' (Night Shift). The amount will be an additional $1.00 (one dollar), added to the base rate of officers assigned to "Shift Two' (Night Shift). In Witness Whereof, the parties have hereunto subscribed their names this 18th day of June, 2024. ATTEST: Juliann M Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney in wa 56 CITY OF OWASSO, OKLAHOMA A Municipal Corporation Mayor, Alvin Fruga FRATERNAL ORDER OF POLICE Lodge #149 FOP President FOP Secretary TO: The Honorable Mayor and City Council FROM: Michele Dempster, Senior Director SUBJECT: First Responders Support Services (FRSS) Renewal Agreement DATE: June 14, 2024 BACKGROUND: In July 2017, the City of Owasso entered into an agreement with First Responder Support Services, PLLC (FRSS) for behavioral health services for Emergency Responders. The fiscal year -to -date statistics through May 2024, reflect a continued usage of services, with 57 active clients, 15 of which were new participants, for a total of 471 direct service (counseling) hours. Since the inception of the contract, FRSS has provided 2,769 counseling hours to employees and their immediate families in the Police and Fire departments. In addition, FRSS recently conducted their first in- person training session for Emergency Responders and spouses. FUNDING: The cost to continue services for Fiscal Year 2024 -2025 will remain of $51,010.44, which has been included in the Fiscal Year 2024 -2025 budget for the Healthcare Self- Insurance Fund. FIRST RESPONDER SUPPORT SERVICES: Approval of the Master Services Agreement with FRSS will continue the following services: • Unlimited number of hours of self- referred counseling services for Firefighter Medics, Police Officers, Police civilian personnel, and their immediate family members • Annual education and /or training services • Consultative services, including but not limited to, Critical Incident and PeerSupport Teams RECOMMENDATION: Staff recommends approval of the First Renewal to the Responder Support Services, PLLC, of Tulsa, Oklahoma, authorization to execute all necessary documents. ATTACHMENT: FRSS Master Services Agreement for FY 2024 -2025 Master Services Agreement with First in the amount of $51,010.44, and FIRST RENEWAL AGREEMENT THIS FIRST RENEWAL AGREEMENT is made and entered into as of --5(.A/)-e 18` 12024, by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, 200 S. Main, Owasso, Oklahoma, 74055 ( "City ") and, FIRST RESPONDER SUPPORT SERVICES, a Professional Limited Liability Company, 1612 Harvard, Tulsa, Oklahoma 74112 ( "FRSS "). WITNESSETH: WHEREAS, the parties entered into a Master Services Agreement (the "Agreement") dated June 20, 2023 relating to Behavioral Health Services for the City Police and Fire Departments. Said Agreement covers the period of time commencing July 1, 2023, to and including June 30, 2024; and WHEREAS, the parties desire to renew the Agreement for an additional one (1) year period as set forth in SECTION IV —TERMS OF AGREEMENT; and NOW THEREFORE, the parties agree to renew and extend the term of the above described Agreement for the period July 1, 2024 to and including June 30, 2025, all according to the terms, covenants, and conditions set forth in the original Agreement between the parties, except as amended by the following provision: SECTION III - METHOD OF PAYMENT: In consideration for the Services provided to the Departments, the City shall pay to FRSS for the period July 1, 2024, to and including June 30, 2025, the total sum of $51,010.44 in two payments of $25,505.22 due on July 15, 2024, and January 15, 2025, or twelve equal payments in the amount of $4,250.87 due monthly with the first payment due on July 15, 2024. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth above for the term stipulated herein. "City" "FRSS" City of Owasso, First Responder Support Services, PLLC a Municipal Corporation iiia L. Mugavero Title: 1 P 1 o', Managing Member sd nut v.eW � nut cwKw�n[uce�M TO: The Honorable Mayor and City Council FROM: Michele Dempster, Senior Director SUBJECT: Healthcare Self- Insurance Fund Budget Amendment DATE: June 14, 2024 BACKGROUND: The Healthcare Self- Insurance Fund accounts for the fees paid to self- insure employee healthcare benefits. These funds are used to pay claims and administration costs associated with self- insuring health, dental, and vision coverage. Financing is provided through premiums charged to employees and departments for coverage. The budget is determined each year based on a cost analysis and expense projection conducted by AON, the City's agent of record for healthcare. These projections are based on weighted average of the paid claims for the prior two years and anticipated trends in medical costs. For fiscal year 2023 -2024, the actual trends in claims are exceeding the initial projections. To address this discrepancy, staff is requesting a budget amendment to increase expenditures in the amount of $500,000. Funding for this amendment is available within the Healthcare Self- Insurance Fund balance. RECOMMENDATION: Staff recommends approval of a budget amendment in the Healthcare Self- Insurance Fund, increasing appropriation for expenditures by $500,000. TO: The Honorable Mayor and City Council FROM: Michele Dempster, Senior Director SUBJECT: City Manager Employment Agreement DATE: June 14, 2024 BACKGROUND: City Council entered into an Employment Agreement with Christopher Garrett for the position of City Manager effective March 2, 2024. This Agreement includes a provision for it to remain in effect until June 30, 2025, pending City Council ratification. ACTION: Presented for your consideration is an Employment Agreement between the City and City Manager, Christopher Garrett. The Employment Agreement being presented continues the current compensation and benefits throughout fiscal year 2024 -2025. The City Attorney has reviewed and approved the proposed Employment Agreement. ATTACHMENT: Employment Agreement between City of Owasso and City Manager, Christopher Garrett EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (the "Agreement "), is made and entered into as of this 181h day of June, 2024, by and between the City of Owasso, Oklahoma (the "City ") and Christopher A. Garrett (the "Manager "). WHEREAS, the City Council desires to employ the services of Christopher A. Garrett to serve as City Manager for the City of Owasso, Oklahoma; and WHEREAS, in order to make possible full work productivity and exercise of professional judgment and to provide for Manager's peace of mind and morale in the performance of his duties, it is appropriate to establish certain conditions of employment and benefits in a written employment agreement; and WHEREAS, the Manager has agreed to accept employment as the City Manager, subject to the terms, conditions and provisions of this Agreement; and NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: SECTION I EMPLOYMENT AS CITY MANAGER, DUTIES, AND REASONABLE SKILL AND DILIGENCE 1.1 Employment as City Manager. The City hereby agrees to employ Christopher A. Garrett as City Manager of the City of Owasso, Oklahoma. 1.2 Duties. Manager shall perform the functions and duties specified in the City of Owasso Charter, the Owasso Code of Ordinances, and Oklahoma State Statutes. Manager shall perform all other legally permissible and proper duties and functions as the City Council shall from time - to -time assign. All duties assigned to the Manager by the Council shall be appropriate to and consistent with the professional role and responsibilities of the position of City Manager. 1.3 Reasonable Skill and Diligence. Manager shall perform the duties of City Manager with reasonable care, diligence, skill, and expertise. SECTION II TERM OF AGREEMENT, SUBSEQUENT FISCAL YEAR FUNDING, AND NEGOTIATION FOR NEW AGREEMENT 2.1 Term of Agreement. The term of this Agreement shall commence on July 1, 2024, and be in effect until June 30, 2025. 2.2 Funds for Subsequent Fiscal Years. The parties acknowledge that Manager's salary and benefits for fiscal year 2025 are on a year -to -year basis, subject to annual appropriation. 2.3 Negotiation for New Employment Agreement. No later than June 15th, 2025, the City Council shall meet, consider, and advise Manager of the Council's intent to enter into good faith negotiations for a new Employment Agreement. SECTION III COMPENSATION, BENEFITS AND RETIREMENT 3.1 Salary. Manager shall be paid a base salary of $179,993.81 per year. Manager's salary shall be payable in bi- weekly installments at the same time other City employees are paid. 3.2 Longevity Pay. The City agrees to pay to Manager the same longevity pay provided to general employees of the City of Owasso. 3.3 Insurance. Manager shall receive the same group term life, health, vision, dental, and disability insurance coverage as is offered to other non -union employees of the City. Dependent coverage shall be offered subject to compliance with all group plan provisions established in the plan benefit documents with the City's contribution to be the same percentage toward dependent coverage as regular non -union employees. 3.4 Other Benefits. Unless expressly provided otherwise in this Agreement and in addition to those benefits specifically set forth herein, Manager shall receive all other benefits offered to regular non -union City employees. 3.5 Retirement. Manager is entitled to continued participation in the City's retirement programs under the same terms and conditions offered to regular non -union City employees. SECTION IV VEHICLE AND TECHNOLOGY ALLOWANCES 4.1 Technology Allowance. Because of Manager's need to facilitate communication in the furtherance of City business outside of regular business hours, Manager shall be entitled to a technology allowance in the amount of $100.00 per month. The technology allowance shall include internet and cellular phone service, as well as other necessary technology. Manager shall be responsible for securing appropriate and necessary technology, phone and internet service. 4.2 City Vehicle. City shall provide Manager with a City vehicle for Manager's business and personal use. City shall fully maintain the automobile and cover the vehicle under City's Self - Insured or Insured Automobile Liability coverage. SECTION V PAID LEAVE 5.1 Vacation. Manager shall be provided an additional forty (40) hours vacation per year, in addition to that provided to regular, non -union employees with the same number of years of service. Vacation shall be accrued on a pro -rated monthly basis with no maximum accrual. Manager shall be entitled to all vacation earned prior to the effective date of this Agreement. Provided that, Manager shall not take in excess of four (4) consecutive weeks of vacation and six (6) total weeks of vacation in any given fiscal year, except as required by federal and state law. 5.2 Sick Leave. Manager shall be entitled to the same amount of sick leave provided to regular, non -union employees with no maximum accrual. 5.3 Holidays. Manager shall be entitled to the same paid holidays provided to regular, non- union employees. SECTION VI PROFESSIONAL DUES, SUBSCRIPTIONS, AND TRAINING 6.1 Professional Dues and Subscriptions. The City shall pay the professional dues and subscriptions for Manager as necessary for his full participation in the International City /County Management Association and the City Management Association of Oklahoma. The City Council shall consider Manager's participation in other organizations as may be appropriate for Manager's professional growth and advancement, and for the good of the City, including the Chamber of Commerce and civic clubs. 6.2 Training and Professional Development. The City shall pay for Manager to travel to meetings, short courses, conferences, institutes, and seminars as needed for Manager's professional development or in support of city development, management, and operations. SECTION VII RESIDENCY, HOURS OF WORK, OUTSIDE EMPLOYMENT AND DESIGNATION OF ACTING CITY MANAGER 7.1 Residency. During the term of this Agreement, Manager shall maintain permanent residency within the corporate fence line of the City of Owasso. 7.2 Hours of Work. Manager acknowledges the proper performance of his duties require the Manager to generally observe normal business hours and will also often require the performance of necessary services outside of normal business hours. The Manager agrees to devote such additional time as is necessary for the full and proper performance of the Manager's duties and that the compensation herein provided includes compensation for the performance of all such services. However, the City intends that reasonable time off be permitted to the Manager, such as is customary for exempt employees so long as the time off does not interfere with the normal conduct of the office of City Manager. 7.3 Outside Employment. Manager agrees to be in the exclusive employment of the City unless and until this Agreement is terminated and further agrees to devote full time and effort to the performance of the Manager's duties. Manager shall not work for any other employer except as specifically approved by the City Council. This provision shall not preclude occasional teaching or occasional consulting with organizations such as the Oklahoma Municipal League, the International City /County Management Association, or the City Management Association of Oklahoma, or to any writing during Manager's time off, so long as such activities do not interfere with the duties of Manager's Office. 7.4 Designation of Acting City Manager. Manager shall always designate an Acting Manager to serve in his absence. SECTION VIII TERMINATION AND SEVERANCE 8.1 Termination by Manager. Manager may terminate this Agreement for any reason with sixty (60) days written notice to the Mayor. In the event of Manager's voluntary termination, he shall not be entitled to any of the Severance Provisions contained in Section 8.6, but shall be entitled to payment for all accrued vacation, payable in a lump sum, minus applicable federal and state deductions and payroll taxes. 8.2 Resignation. City and Manager mutually agree that certain circumstances may arise where Manager may tender his resignation from employment conditioned upon the receipt of severance pay as described in Section 8.6 herein. If the City Council accepts such resignation, the claim for payment as described in Section 8.6 shall be approved and paid. 8.3 Termination by City Council for Cause. The City Council may terminate this Agreement at any time for any reason amounting to affirmative misconduct, malfeasance in office, conviction or plea of guilty or nolo contendere for a crime involving moral turpitude, or the physical inability to perform the duties of office. In the event of Manager's termination for cause, he shall not be entitled to any of the Severance Provisions contained in this Section 8.6. 8.4 Termination by City Council for any Reason Other Than Cause. The City Council may terminate this Agreement for any reason other than for cause as set forth above. In the event of termination for any reason other than for cause as set forth in Section 8.3, Manager shall be entitled to a Severance Package as set forth in Section 8.6. 8.5 Expiration. The parties hereby agree that expiration of this Agreement without an offer from the City, or an expressed desire on behalf of the City to renew the agreement, shall constitute termination without cause, and, unless otherwise negotiated with Manager, or notification given of the reasons for termination with cause by City, shall result in payment of twelve (12) months of the Manager's salary and benefits, as set forth more fully in Section 8.6. 8.6 Severance Package. In the event of termination for any reason other than cause as set forth in Section 8.3 above, Manager shall be entitled to a Severance Package consisting of the following: a. Twelve (12) months' salary, paid in a lump sum, minus applicable federal and state deductions and payroll taxes following the first full year of Manager's term of employment as an employee of the City of Owasso; and b. The City's portion of Manager's Medical, Dental, and Vision insurance for a period of one (1) year paid in a lump sum; and c. Accrued vacation, paid in a lump sum, minus applicable federal and state deductions and payroll taxes. 8.7 Compliance with Severance Provisions. For the purposes of complying with the severance provisions of this Agreement, appropriations held as unencumbered fund balances in any appropriate fund of the City of Owasso or the Owasso Public Works Authority shall be deemed to be available and authorized for transfer to the appropriate salary and benefit expenditure accounts to insure fulfillment of the Severance Provisions of this Agreement. SECTION IX PERFORMANCE REVIEWS, MERIT CONSIDERATION, AND BONUS STRUCTURE 9.1 Formal Performance Review. The City Council shall conduct a formal performance review of Manager on or before June 30th, 2025. The Performance Review shall be in accordance with specific criteria developed jointly by the City Council and Manager. 9.2 Merit Consideration. Merit consideration for a salary increase will be provided in conjunction with the Formal Performance Review, or more often if the City Council so indicates. Salary adjustments, if given, will be based upon satisfactory or better performance during each year of employment. ARTICLE X NOTICES 10.1 Notices. Any notices pursuant to this Agreement shall be given by deposit in the United States Mail, postage prepaid, to the following: City: Mayor of the City of Owasso 200 South Main Owasso, Oklahoma 74055 Manager: Christopher A. Garrett 200 South Main Owasso, Oklahoma 74055. Alternatively, notices may be personally served upon the Manager and the Mayor, who is authorized to accept service on behalf of the City Council. Notice shall be deemed given as of the date of personal service or as of the date of deposit of the written notice in the United States mail. ARTICLE XI GENERAL PROVISIONS 11.1 General Expenses. The City Council recognizes that certain expenses of a nonpersonal and job - affiliated nature are incurred by the Manager and the City, therefore, agrees to reimburse or pay said general expenses and the Finance Director is authorized to disburse such funds upon receipt of duly executed expense reports, receipts, statements, or affidavits. 11.2 Entire Agreement and Modification. This document contains the entire agreement between the parties and may not be modified except in writing and executed by both parties. 11.3 Savings Clause and Severability. If any provisions or sections of this Agreement are found to be invalid or unenforceable for any reason, such finding shall not impair the remainder of the Agreement. 11.4 Representations by Manager. Manager specifically represents that he has sought such independent consultation and representation with regard to this Agreement as he may desire, prior to its execution. Manager fully understands the terms and conditions contained herein. Manager further understands that no individual of the Owasso City Council and no employee of the City has functioned as an agent or advisor of Manager prior to execution of this Agreement. 11.5 Jurisdiction and Venue. This Agreement has been executed in Tulsa County, Oklahoma, and virtually all of the performance of this Agreement shall be performed throughout the State of Oklahoma. Therefore, all suits and special proceedings hereunder shall be construed under and pursuant to the laws of the State of Oklahoma, which laws shall apply and govern any such actions or special proceedings brought or in connection with or because of this Agreement, the exclusion of the law in any other forum. THIS CONTRACT SHALL BECOME EFFECTIVE ON July 1, 2024. CITY OF OWASSO: ATTEST: Alvin Fruga, MAYOR Juliann M. Stevens, CITY CLERK Approved as to form and legality: Julie Lombardi, CITY ATTORNEY MANAGER: Christopher A. Garrett CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06101124 General Fund Total 197 587.56 296 123.56 185 Vehicle Maintenance Fund Total 13 392.84 22 027.18 255 Ambulance Fund Total 699.31 780.78 215 E911 Communication 40,567.11 57,278.66 250 Fire Fund 37 Total 246,175.01 371,638.19 201 Police Fund 38 Total 339,586.81 458,655.22 300 Streets Fund 39 Total 22,921.95 41,770.99 370 Stormwater Fund 27 Total 7,251.23 11,975.13 150 Worker's Compensation Total 8,907.70 10,579.38 720 Strong Neighborhoods Total 4,798.56 6,818.88 Department Payroll Expenses Total Expenses 105 Municipal Court 6,546.21 10,352.12 110 Managerial 26,299.52 35,870.31 120 Finance 21,262.89 32,672.43 130 Human Resources 12,890.31 19,630.73 160 Community Development 22,215.26 33,352.26 170 Engineering 22,887.55 34,999.44 175 Information Systems 24,075.31 35,063.37 181 Building Maintenance 9,630.74 14,913.93 190 Cemetery 1,416.80 3,051.80 201 Police Overtime -Grant - - 215 Central Dispatch 4,060.37 6,317.64 221 Animal Control 5,671.40 9,615.46 280 Emergency Preparedness 2,772.70 3,832.19 370 Stormwater /ROW Maint, 8,033.41 12,957.04 515 Park Maintenance 12,979.41 19,675.09 520 Culture /Recreation 9,009.03 13,977.78 550 Community- Senior Center 6,451.65 8,243.59 580 Historical Museum 934.40 1,043.25 720 Strong Neighborhood 450.60 555.13 General Fund Total 197 587.56 296 123.56 185 Vehicle Maintenance Fund Total 13 392.84 22 027.18 255 Ambulance Fund Total 699.31 780.78 215 E911 Communication 40,567.11 57,278.66 250 Fire Fund 37 Total 246,175.01 371,638.19 201 Police Fund 38 Total 339,586.81 458,655.22 300 Streets Fund 39 Total 22,921.95 41,770.99 370 Stormwater Fund 27 Total 7,251.23 11,975.13 150 Worker's Compensation Total 8,907.70 10,579.38 720 Strong Neighborhoods Total 4,798.56 6,818.88 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 06113 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 396.17 68,970.07 33,261.13 86,299.89 46,012.14 234,939.40 7,007.36 6,541.48 3,469.15 17,017.99 2,945.52 2,945.52 254,902.91 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues & Expenditures As of May 31, 2024 EXPENDITURES Personal services MONTH YEAR $ PERCENT $ TO -DATE TO -DATE BUDGET OF BUDGET REVENUES: (1,413,977) (2,102,937) Taxes $ 3,972,454 $ 42,272,985 $ 45,536,655 92.83% Licenses & permits 15,459 317,134 288,788 109.82% Intergovernmental 207,137 1,146,155 1,361,568 84.18% Charges for services 66,548 733,973 779,427 94.17% Fines & forfeits 35,321 345,588 274,896 125.72% Other 6,434 337,976 146,627 230.50% Interest 39,480 443,695 207,963 213.35% TOTAL REVENUES $ 4,342,833 $ 45,597,505 $ 48,595,923 93.83% EXPENDITURES Personal services $ (2,049,136) $ (24,389,822) $ (27,912,353) 87.38% Materials & supplies (71,579) (1,413,977) (2,102,937) 67.24% Other services (253,823) (3,391,094) (4,618,720) 73.42% Capital outlay (423,382) (3,851,997) (11,103,765) 34.69% TOTAL EXPENDITURES $ (2,797,920) $ (33,046,890) $ (45,737,776) 72.25% REVENUES OVER EXPENDITURES $ 1,544,913 $ 12,550,615 $ 2,858,148 TRANSFERS IN (OUT): Transfers in $ 2,022,197 $ 21,436,467 $ 23,251,366 92.19% Transfers out (3,168,592) (33,679,682) (36,671,642) 91.84% TOTAL TRANSFERS $ (1,146,395) $ (12,243,215) $ (13,420,276) 91.23% NET INCOME (LOSS) $ 398,518 $ 307,400 $ (10,562,128) ENCUMBRANCES OUTSTANDING $ (3,724,083) FUND BALANCE (Budgetary Basis) Beginning Balance 25,724,503 18,136,196 Ending Balance $ 22,307,820 $ 7,574,068 Q:\Finance (120)\Accounting \Reports \Current FY\GF Financials SECTION 00600 CHANGE ORDER PROJECT: 2024 Owasso Drainage Projects CHANGE ORDER NUMBER: 1 CONTRACT DATE: May 7, 2024 DATE: June 7, 2024 TO CONTRACTOR: Stronghand LLC CONTRACT FOR: Owasso Drainage Projects The Contract is changed as follows: Pay item 14 will increase from $4,748.46 LS to $7883.46 LS. This change is due to a discrepancy in the size of fittings called out in the plans from a 6" line to an 8" line. This will increase the cost of the fittings by $ 3135.00. The project allowance will decrease by $ from $30,000.00 to $26,865.00 as the project allowance will be used to cover the cost difference of pay item 14. There will be no change to the contract amount. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 343,421.15 Net change by previously authorized Change Orders $ $0 The Contract Sum prior to this Change Order was $ 343,421.15 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 0 The new Contract Sum including this Change Order will be $ 343,421.15 The Contract Time will be (increased) (decreased) (unchanged) by (_0---_) days. The date of Substantial Completion as of the date of this Change Order therefore is Aueust 27, 2024. NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. City of Owasso Stronghand LLC CONTRACTOR 1136 S. Norwood Ave ADDRESS Tulsa, OK 74112 BY t : r— DATE 6111/2024 OWNER 200 South Main ADDRESS Owasso Ok 74055 BY bQ DATE lo- 10 -20Zel SPECIAL PROVISIONS 0509 00900 - Page t of 4 Limestone Construction LLC. P.O. Box 1522, Owasso, OK 74055 Phone: (918) 510-2021 Fax: (888) 671-4959 I Contract Change Order I Project Name: Owasso Fire Station 1 Owner /Contractor: Owasso Fire Department Address: 201 S Cedar Street Owasso, OK 74055 Job Number: 23 -002 Change Order No: 14 Date: 5/29/24 Phone: ITEM NO. Description /Unit Breakdown /Unit Costs Cost (Indicate +or -) 1 Provide and install a new dryer vent piping, boot, and cap. Create a new roof penetration for $1,520.00 3. Current Contract Amount (1 +2) dryer vent and flash in to existing roof. 4. This Change Order Total Amount $ 1,520.00 5. New Contract Amount (3 +4) $1,903,259.00 6. Total Cost Of All Change Orders To Date (2 +4) $56,546.00 7. Contingency to date (Original Amount $135,690.00) $79,144.00 SUBTOTAL FROM ATTACHED SHEETS (IF ANY) $0.00 SUBTOTAL (Labor & Materials) _ $ 1,520.00 TOTAL COST (This Change OrderOnly) _ $ 1,520.00 Change In Contract Duration /Time By This Change Order ( 1 )(Increase)(Decrease) BY 0 WORKING DAYS NEW CONTRACT COMPLETION DATE: CONTRACTSTATUS 1. Original Contract Amount $1,903,259.00 2. Net Change By Previous Change Order(s) $55,026.00 3. Current Contract Amount (1 +2) $1,903,259.00 4. This Change Order Total Amount $ 1,520.00 5. New Contract Amount (3 +4) $1,903,259.00 6. Total Cost Of All Change Orders To Date (2 +4) $56,546.00 7. Contingency to date (Original Amount $135,690.00) $79,144.00 IM011M UOLC Limestone Construction I.I.C. P.O. Box 1522, Owasso, OK 74055 Phone: (918) 510 -2021 Fax: (888) 671 -4959 I Contract Chanae Order I Project Name: Owasso Fire Station 1 Owner /Contractor: Owasso Fire Department Address: 201S Cedar Street Owasso, OK 74055 Job Number: 23 -002 Change Order No: 15 Date: 5/29/24 Phone: ITEM NO. Description /Unit Breakdown/Unit Costs Cost (Indicate +or -) 1 Demo existing half walls above Gear Storage 103 and install new full height walls. $4,800.00 2 Paint new walls. $1,550.00 3 Remove existing electrical items in the way of the new walls and provide two new light fixtures. $1,950.00 4 Provide and install a pass thru grilles at CP Shower 108 and two new pass thru grilles at new walls $900.00 $69,944.00 above Gear Storage 103. SUBTOTAL FROM ATTACHED SHEETS (IF ANY) $0.00 SUBTOTAL (Labor & Materials) = $ 9,200.00 TOTAL COST (This Change OrderOnly) _ $ 9,200.00 Change In Contract Duration/Time By This Change Order ( 1 )(Increase) (Decrease) BY 0 WORKING DAYS NEW CONTRACT COMPLETION DATE: Name CONTRACT STATUS 1. Original Contract Amount $1,903,259.00 2. Net Change By Previous Change Order(s) $56,546.00 3. Current Contract Amount (1 +2) $1,903,259.00 4. This Change Order Total Amount $ 9,200.00 5. New Contract Amount (3 +4) $1,903,259.00 6. Total Cost Of All Change Orders To Date (2 +4) $65,746.00 7. Contingency to date (Original Amount $135,690.00) $69,944.00 5 Date Limestone Construction I.I.C. P.O. Box 1522, Owasso, OK 74055 Phone: (9181510-2021 Fax: (888) 671-4959 I Contract Change Order I Project Name: Owasso Fire Station 1 Job Number: 23 -002 Owner /Contractor: Owasso Fire Department Change Order No: 16 Address: 201 S Cedar Street Date: 5/29/24 Owasso, OK Phone: 74055 ITEM NO. Description /Unit Breakdown /Unit Costs Cost (Indicate +or -) 1 Provide and install a new desk and shelf at LT Bunk 110 $2,948.00 3. Current Contract Amount (1 +2) $1,903,259.00 4. This Change Order Total Amount $ 2,948.00 5. New Contract Amount (3 +4) $1,903,259.00 6. Total Cost Of All Change Orders To Date (2 +4) $68,694.00 7. Contingency to date (Original Amount $135,690.00) $66,996.00 SUBTOTAL FROM ATTACHED SHEETS (IF ANY) $0.00 SUBTOTAL (Labor & Materials) _ $ 2,948.00 TOTAL COST (This Change OrderOnly) _ $ 2,948.00 Change In Contract Duration /Time By This Change Order ( 1)(Increase)(Decrease) BY 0 WORKING DAYS NEW CONTRACT COMPLETION DATE: k Name CONTRACT STATUS 1. Original Contract Amount $1,903,259.00 2. Net Change By Previous Change Order(s) $65,746.00 3. Current Contract Amount (1 +2) $1,903,259.00 4. This Change Order Total Amount $ 2,948.00 5. New Contract Amount (3 +4) $1,903,259.00 6. Total Cost Of All Change Orders To Date (2 +4) $68,694.00 7. Contingency to date (Original Amount $135,690.00) $66,996.00 30.24 Date