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Home My WebLink About2024.06.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 18, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Frugo JUN 14 2024 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -June 4, 2024, and June 11, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2024 -01, providing for the adoption of an annual budget for Fiscal Year 2024 -2025 Carly Novozinsky Staff recommends approval of Resolution 2024 -01. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date June 1, 2024 • Monthly Budget Status Report - May 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm-on Friday, June 14, 2024. .r �.r �, / ;✓ -,..% ice' /% Juliann M. Stevens, City 'Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk on to the scheduled meeting by phone 918 -376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 4, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, June 4, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 31, 2024. 1. Call to Order -Chair Alvin Fruga called the meeting to order at 7:49 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Alvin Fruga Trustee - Kelly Lewis Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Staff: Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 21, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Loving, to approve the Consent Agenda as presented, with claims totaling $62,797.60. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager - None 6. Report from OPGA Attorney - None 7. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date May 18, 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Bonebrake, to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:50 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 11, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in ajoint regular meeting on Tuesday, June 11, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, June 6, 2024. 1. Cali to Order - Mayor /Chair Alvin Fruga called the meeting to order at 6:03 pm. 2. Roll Call A quorum was declared present. Present Mayor /Chair -Alvin Fruga Vice Mayor /Vice Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Kelly Lewis Absent Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Chris Garrett / City /Authority Attorney - Julie Lombardi 3. Discussion relating to the proposed FY 2024 -2025 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item and discussion was held. 4. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item and discussion was held. 5. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. 6. Discussion relating to a proposed amendment to Part 7, Finance and Taxation, Section 7 -104, Competitive Bidding, and Section 7 -105, When Competitive Bidding is Not Required, of the Owasso Code of Ordinances Juliann Stevens presented the item and discussion was held. 7. Discussion relating to Community Development Department items A. Request for a final plat - Silo at Smith Farm, a proposed single - family subdivision, approximately 13.47 acres located south of East 961h Street North and east of North Garnett Road B. Request for a final plat - Owasso 7, a proposed commercial subdivision, approximately 2.30 acres located on the northeast corner of the intersection of East 96th Street North and North Garnett Road C. Request for a Specific Use Permit (SUP) for a proposed car wash facility on approximately 1.95 acres located at 7659 North 129th East Avenue, as referenced in application SUP 24 -01 Alexa Beemer presented item A; Wendy Kramer presented items B and C. Discussion was held. It was further explained items A, B, and C will be placed on the June 18, 2024, City Council Agenda for consideration and action. 8. City /Authority Manager Report - Chris Garrett reported on Owosso's efforts in assisting the City of Claremore after the tornado event in May. 9. City Councilor/Trustee comments and inquiries - None 10. Adjournment The meeting adjourned at 7:15 pm. Alvin Fruga, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA FLEET FUELS LLC CART FUEL $1,514.22 JPMORGAN CHASE BANK LOWES -ICE MACHINE $4.91 CART OPERATIONS -Total AMAZON- SUPPLIES $1,519.13 AT &T PHONE SERVICE $3.68 AT &T PHONE USE $27.78 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $887.21 FLEET FUELS LLC MAINTENANCE FUEL $1,769.40 JPMORGAN CHASE BANK BWI- FERTILIZER $821.53 JPMORGAN CHASE BANK GREEN ACRE - EDGING $162.00 JPMORGAN CHASE BANK INNOV TURF -AGENT $315.00 JPMORGAN CHASE BANK KANSAS GOLF- SOCKET $223.56 JPMORGAN CHASE BANK LOCKE -FUSES $121.92 JPMORGAN CHASE BANK OK GCSA -FEES $80.00 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $49.14 JPMORGAN CHASE BANK OREILLY -OIL FILTERS $54.27 JPMORGAN CHASE BANK PLATINUM - SECURITY $25.00 JPMORGAN CHASE BANK STANDARD -IDLER PULLEY $253.56 SITEONE LANDSCAPE SUPPLY HOLDING LANDSCAPING PLANTS $2,973.06 UNIFIRST HOLDINGS LP ENVIRONMENTAL/FUEL $28.50 CHARGE UNIFIRST HOLDINGS LP JANITORIAL SERVICE $40.92 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $43.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING $27.40 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $8,027.26 APS FIRECO TULSA INSPECTIONS $382.12 COX COMMUNICATIONS PHONE USAGE $7.71 JPMORGAN CHASE BANK AMAZON- SUPPLIES $39.96 JPMORGAN CHASE BANK IMAGEFIRST - RENTAL $107.60 JPMORGAN CHASE BANK SAMS- SUPPLIES $333.66 JPMORGAN CHASE BANK WALMART -MOUSE $14.88 JPMORGAN CHASE BANK WALMART- SUPPLIES $6.68 FOOD & BEV -Total $892.61 AT &T LONG DISTANCE PHONE $10.00 AT &T LONG DISTANCE LONG DISTANCE PHONE $112.98 CITY OF OWASSO WATER SERVICE $163.50 COX COMMUNICATIONS PHONE USAGE $3.85 JPMORGAN CHASE BANK HOME DEPOT -CART BARN $49.98 JPMORGAN CHASE BANK LOWES -CART BARN $124.74 JPMORGAN CHASE BANK OFFICE DEPOT -PAPER $89.49 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $262.14 1 Claims List - 06/18/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK PLATINUM- SECURITY $25.00 JPMORGAN CHASE BANK PROGUARD -PEST $250.00 JPMORGAN CHASE BANK UNIFIRST - SUPPLIES $277.35 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $578.55 STANDLEY SYSTEMS, LLC COPIER $238.78 GOLF ADMIN -Total $2,186.36 JPMORGAN CHASE BANK A1- SUPPLIES $310.50 JPMORGAN CHASE BANK AMAZON- SUPPLIES $252.00 JPMORGAN CHASE BANK COREBMAIN- SUPPLIES $36.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $40.95 JPMORGAN CHASE BANK LOCKE - SUPPLIES $3,082.40 JPMORGAN CHASE BANK LOWES- SUPPLIES $1,299.08 JPMORGAN CHASE BANK METAL PANELS- SUPPLIES $28.64 GOLF COURSE RESTROOM -Total $5,049.57 COX COMMUNICATIONS PHONE USAGE $11.56 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $368.45 JPMORGAN CHASE BANK SUNDANCE -REC PAPER $249.70 JPMORGAN CHASE BANK WALMART- SUPPLIES $14.97 THE PROFESSIONAL GOLFERS DUES $908.00 ASSOCATION GOLFSHOP -Total $1,552.68 BGR DAILY ACCT. REIMS PETTY CASH $5,966.26 JPMORGAN CHASE BANK ACUSHNET -MERCH EXP $8,343.46 JPMORGAN CHASE BANK GOLF COURSE BEER $523.30 JPMORGAN CHASE BANK SAMS -FOOD $2,497.32 JPMORGAN CHASE BANK WALMART -FOOD $54.85 OPGA -Total $17,385.19 OPGA •Total $36,612.80 OPGA Grand Total $36,612.80 E TO: The Honorable Chair and Trustees Owasso Public Golf Authority (OPGA) FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2024 -01: FY 2024 -2025 Annual Owasso Public Golf Authority Operating Budget DATE: June 14, 2024 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and other funds has been developed and was transmitted for City Council review on May 7, 2024. The proposed budget was discussed during the May and June City Council worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website, and at the Owasso Public Library. Resolution 2024 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. PUBLIC HEARING: On May 22, 2024, and May 29, 2024, legal notices of the public hearing were published in the Owasso Reporter, and such hearing was conducted on June 4, 2024. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. There were no citizen comments provided. RECOMMENDATION: Staff recommends approval of Resolution 2024 -01, adopting a Fiscal Year 2024 -2025 Budget for the Owasso Public Golf Authority. ATTACHMENT: OPGA Resolution 2024 -01 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2024 -01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2024 -2025 FOR THE OWASSO PUBLIC GOLF AUTHORITY WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2025 (FY 2024 - 2025); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Golf Authority does hereby adopt the FY 2024 -2025 Budget with total resources available in the amount of $2,149,686 and total expenditures appropriations in the amount of $2,359,139 as follows: Golf Shop 352,847 Golf Cart Operations 230,749 Golf Course Maintenance 1,207,023 Food & Beverage 188,557 General & Administrative 379,963 Total Expenditures 2,359,139 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2024. PASSED AND APPROVED this 18'h day of June 2024. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06101/24 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 8,134.39 12,440.39 605 Cart Operations 4,407.00 4,920.44 610 Golf Course Operations 22,008.76 29,668.06 670 Food & Beverage 6,954.81 9,335.54 690 General & Administration 4,413.21 6,287.52 FUND TOTAL 45,918.17 62,651.95 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023.2024 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH TO -DATE $ 85,447 23,673 24,514 (10,908) 18,058 YEAR TO -DATE $ 635,093 153,621 153,791 (77,344) 169,298 (13,555) (130,548) $ 127,229 $ 903,911 $ (28,275) (16,573) (74,147) (17,801) (24,864) (10,245) $ (171,904) $ (292,300) (144,409) (981,721) (164,584) (263,275) (123,442) $ (1,969,731) BUDGET $ 786,455 220,301 201,023 (108,527) 207,441 (172,154) $ 1,134,539 $ (336,398) (183,370) (1,092,045) (181,421) (332,390) (160,051) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (44,675) $ (1,065,820) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 75,000 Other revenues/ (expenses) 6,179 TOTAL NONOPERATING REVENUES (EXPENSES) $ 81,179 NET INCOME (LOSS) $ 36,504 ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 825,000 19,957 $ 844,957 $ (220,863) $ (16,670) $ 900,000 6,542 $ 906,542 $ (244,594) 754,488 754,488 $ 516,955 $ 509,894 PERCENT OF BUDGET 80.75% 69.73% 76.50% 71.27% 81.61% 75.83% 79.67% 86.89% 78.75% 89.90% 90.72% 79.21% 77.13% 86.18% 91.67% 305.06% 93.21%