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Home My WebLink About2024.06.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 18, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, ortabling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Fruga JUN 14 2024 � 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 4, 2024, and June 11, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to Resolution 2024 -02, providing for the adoption of an annual budget for Fiscal Year 2024 -2025 Carly Novozinsky Staff recommends approval of Resolution 2024 -02. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date June 1, 2024 • Monthly Budget Status Report - May 2024 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 14, 2024. M,7 -- M. Stevens, City ,Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 4, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, June 4, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, May 31, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:45 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair- Alvin Fruga Trustee - Kelly Lewis Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 21, 2024, Regular Meeting B. Approve claims Mr. Loving moved, seconded by Mr. Dunn, to approve the Consent Agenda as presented, with claims totaling $1,085,342.80. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to a public /private cost sharing agreement for the transport of excess earthen material from the new Public Works Facility site Roger Stevens presented the item, recommending approval of the Agreement for Transport of Earthen Material between Owasso Public Works Authority and K &S Development, Inc. of Owasso, Oklahoma, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn, to approve the agreement and authorize execution of documents, as recommended. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 6. Report from OPWA Manager - None 7. Report from OPWA Attorney - None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date May 18, 2024 9. New Business - None 10. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Bonebrake, Dunn, Loving, Fruga NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:49 pm. Juliann M. Stevens, Authority Clerk Alvin Fruga, Chair OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JUNE 11, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 11, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 3:00 pm on Thursday, June 6, 2024. 1. Call to Order - Mayor /Chair Alvin Fruga called the meeting to order at 6:03 pm. 2. Roll Call A quorum was declared present. Present Mayor /Chair - Alvin Fruga Vice Mayor /Vice Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebroke Councilor /Trustee - Kelly Lewis Absent Councilor /Trustee - Paul Loving Staff: City /Authority Manager- Chris Garrett / City /Authority Attorney - Julie Lombardi 3. Discussion relating to the proposed FY 2024 -2025 Annual Operating Budget Chris Garrett and Carly Novozinsky presented the item and discussion was held. 4. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item and discussion was held. 5. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. 6. Discussion relating to a proposed amendment to Part 7, Finance and Taxation, Section 7 -104, Competitive Bidding, and Section 7.105, When Competitive Bidding is Not Required, of the Owasso Code of Ordinances Juliann Stevens presented the item and discussion was held. 7. Discussion relating to Community Development Department items A. Request for a final plat - Silo at Smith Farm, a proposed single - family subdivision, approximately 13.47 acres located south of East 96th Street North and east of North Garnett Road B. Request for a final plat - Owasso 7, a proposed commercial subdivision, approximately 2.30 acres located on the northeast corner of the intersection of East 96th Street North and North Garnett Road C. Request for a Specific Use Permit (SUP) for a proposed car wash facility on approximately 1.95 acres located at 7659 North 129th East Avenue, as referenced in application SUP 24 -01 Alexa Beemer presented item A; Wendy Kramer presented items B and C. Discussion was held. It was further explained items A, B, and C will be placed on the June 18, 2024, City Council Agenda for consideration and action. 8. City /Authority Manager Report - Chris Garrett reported on Owasso's efforts in assisting the City of Claremore after the tornado event in May. 9. City Councilor /Trustee comments and inquiries - None 10. Adjournment The meeting adjourned at 7:15 pm. Alvin Fruga, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 06/18/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC ELM CREEK INTERCEPTOR $2,260.30 ELM CREEK INTERCEPTOR -Total ENTERPRISE LEASE PAYMENT $2,260.30 COX COMMUNICATIONS PHONE USAGE $26.98 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $2,277.37 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $172.36 JPMORGAN CHASE BANK BESTBUY -UPS $109.99 JPMORGAN CHASE BANK LOCKE - TOILET REPAIR $31.27 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $229.13 JPMORGAN CHASE BANK ROSE ST -DEQ TRAINING $150.00 JPMORGAN CHASE BANK SAMS -PW LUNCHEON $293.11 SUMNERONE INC COPIER MAINTENANCE $265.41 UNIFIRST HOLDINGS LP UNIFORM SERVICES $78.66 OPWA ADMINISTRATION -Total ENTERPRISE LEASE PAYMENT $3,634.28 TOMMY W STRITZKE RANCH CRK INTCPT UPGRADE $2,000.00 RANCH CRK INTCPT UPGRADE -Total $2,000.00 COX COMMUNICATIONS PHONE USAGE $3.85 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $974.49 JPMORGAN CHASE BANK LOWES- SUPPLIES $94.14 JPMORGAN CHASE BANK NATURAL EVOL - DISPOSAL $1,674.51 JPMORGAN CHASE BANK QUIKSERVICE- SUPPLIES $358.85 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $1,480.32 TERMINIX LIQUID DEFENSE RENEWAL $386.00 TERMINIX PEST CONTROL $95.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLE CENTER -Total $51105.50 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $1,890.57 COX COMMUNICATIONS PHONE USAGE $3.85 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $974.49 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $5,129.43 JPMORGAN CHASE BANK ATWOOD -BOOTS $124.99 JPMORGAN CHASE BANK BUMPER -PARTS $503.26 JPMORGAN CHASE BANK CUMMINS -PARTS $3,467.36 JPMORGAN CHASE BANK HOOTEN OIL -PARTS $809.20 JPMORGAN CHASE BANK JR ENVIRONMENT -PARTS $114.18 JPMORGAN CHASE BANK PTG -MAINT SVCS $1,381.94 JPMORGAN CHASE BANK PTG -PARTS $136.92 JPMORGAN CHASE BANK SEMI CRAZY -FLEET $161.00 JPMORGAN CHASE BANK SOUTHERN -TIRES $3,961.94 JPMORGAN CHASE BANK WASTE MGMT- DISPOSAL $14,235.24 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.28 VERIZON WIRELESS WIRELESS CONNECTION $261.90 1 Claims List - 06/18/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA REFUSE COLLECTIONS -Total $33,281.57 COX COMMUNICATIONS PHONE USAGE $19.26 JPMORGAN CHASE BANK AMAZON- RECEIPT PAPER $99.99 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $5,124.14 INC UTILITY BILLING -Total $5,243.39 BLUE ENERGY FUELS LLC CNG FUEL CHARGE MAY $11.27 COX COMMUNICATIONS PHONE USAGE $7,71 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,679.48 FLEET FUELS LLC FUEL $665.10 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $1,315.40 JPMORGAN CHASE BANK AMAZON -MAINT SUPPLIES $114.35 JPMORGAN CHASE BANK MACS HYD- SUPPLIES $63.52 JPMORGAN CHASE BANK ONG- NATURAL GAS USAGE $340.79 JPMORGAN CHASE BANK UPS - POSTAGE $490.67 UNIFIRST HOLDINGS LP UNIFORM SERVICES $128.29 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $33.93 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $249.63 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $5,220.17 AT &T PHONE SERVICE $11.03 AT &T PHONE USE $83.35 COX COMMUNICATIONS PHONE USAGE $15.42 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $590.70 HAWKINS INC POLYMER $5,318.00 JPMORGAN CHASE BANK ACADEMY -MAINT SUPP $23.96 JPMORGAN CHASE BANK ACCURATE - TESTING $110.00 JPMORGAN CHASE BANK AMAZON -MAINT SUPPLIES $1,191.60 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $6.64 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $348.18 JPMORGAN CHASE BANK GRAYBAR -MAINT SUPP $321.03 JPMORGAN CHASE BANK IBT -MAINT SUPPLIES $2,791.25 JPMORGAN CHASE BANK INTERSTATE -MAINT SUPP $23.10 JPMORGAN CHASE BANK LODGING EXP 5/20 -23 $373.35 JPMORGAN CHASE BANK LOWES -MAINT SUPPLIES $129.30 JPMORGAN CHASE BANK LOWES -TOOLS $76.01 JPMORGAN CHASE BANK NCL- SUPPLIES $352.08 JPMORGAN CHASE BANK OK DEPART -DEQ FEES $756.00 JPMORGAN CHASE BANK OK.GOV -DEQ FEES $19.06 JPMORGAN CHASE BANK WALMART -OPER SUPPLIES $18.30 JPMORGAN CHASE BANK WASTE MGMT - DISPOSAL $5,793.43 2 Claims List - 06/1812024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK Z &M -MAINT SUPPLIES $700.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $289.68 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT •Total $19,461.50 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CITY OF TULSA UTILITIES WATER $328,038.75 COX COMMUNICATIONS PHONE USAGE $7,71 ENTERPRISE FM TRUST ENTERPRISE LEASE PAYMENT $1,195.78 FLEETCOR TECHNOLOGIES FUEL CHARGES MAY 24 $1,204.01 JPMORGAN CHASE BANK AMAZON -MAINT SUPPLIES $58.91 JPMORGAN CHASE BANK ATWOOD -DEF FUEL $50.94 JPMORGAN CHASE BANK ATWOOD -TOOLS $6.87 JPMORGAN CHASE BANK BROWN FARMS -SOD $130.00 JPMORGAN CHASE BANK CORE &MAIN -MAINT SUPP $1,789.25 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $13,614.60 JPMORGAN CHASE BANK LOWES -OPER SUPPLIES $44.52 JPMORGAN CHASE BANK LOWES -TOOLS $126.20 JPMORGAN CHASE BANK TESSCO- INSTALL PARTS $1,721.21 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $40.80 VERIZON WIRELESS WIRELESS CONNECTION $280.07 WATER -Total $348,952.64 OPWA •Total $425,159.35 66 ARPA CAPITAL AEGION CORPORATION ELM CREEK INTERCEPTOR $23,037.50 IMPROVEMENTS ELM CREEK INTERCEPTOR -Total $23,037.50 ARPA CAPITAL IMPROVEMENTS -Total $23,037.50 67 OPWA SALES TAX BANCFIRST 801033010/24 NOTE $186,190.00 OPWA STF DEBT SERVICE -Total $186,190.00 OPWA SALES TAX -Total $186,190.00 OPWA Grand Total $634,386.85 3 TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Resolution 2024 -02 FY 2024 -2025 Annual Owasso Public Works Authority (OPWA) Operating Budget DATE: June 14, 2024 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and other funds has been developed and was transmitted for City Council review on May 7, 2024. The proposed budget was discussed during the May and June City Council worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall, on the City's website, and at the Owasso Public Library. Resolution 2024 -02 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 22, 2024, and May 29, 2024, legal notices of the public hearing were published in the Owasso Reporter, and such hearing was conducted on June 4, 2024. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. There were no citizen comments provided. RECOMMENDATION: Staff recommends approval of Resolution 2024 -02 adopting a Fiscal Year 2024 -2025 Budget for the Owasso Public Works Authority. ATTACHMENT: OPWA Resolution 2024 -02 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2024 -02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2024 -2025 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2025 (FY 2024 - 2025); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Works Authority does hereby adopt the FY 2024 -2025 Budget with total resources available in the amount of $51,656,936 and total expenditure appropriations in the amount of $49,883,820 as follows: ATTEST: Administration 1,380,553 Utility Billing 620,844 Water 5,517,969 Wastewater Treatment Plant 1,656,242 Wastewater Collections 1,441,638 Refuse 1,584,742 Recycle Center 289,947 Debt Service 11,898,900 Tax Increment Financing 595,643 Interfund Transfers Out 24,897,342 Total Expenditures 49,883,820 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2024. Juliann M. Stevens, Authority Clerk PASSED AND APPROVED this 18th day of June 2024. Alvin Fruga, Chair APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06101/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,608.90 28,873.09 405 Utility Billing 9,140.53 14,829.69 420 Water 18,243.61 28,699.89 450 Wastewater 16,080.86 25,674.46 455 Wastewater Collection 18,531.45 30,310.80 480 Refuse 15,563.46 26,517.10 485 Recycle Center 3,21716 5,718.87 FUND TOTAL 100,385.97 160,623.90 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2023 -2024 Budgetary Basis Statement of Revenues 8 Expenses As of May 31, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 629,809 $ 7,365,487 $ 7,956,963 92.57 %, Wastewater 560,502 6,126,537 6,291,547 97.38% Refuse 245,050 2,537,250 2,650,914 95.71% Recycle 9,858 34,941 34,803 100.40% Other Utility tees 19,600 224,185 223,980 100.09% TOTAL OPERATING REVENUES $ 1,464,819 $ 16,288,400 $ 17,158,207 94,93% OPERATING EXPENSES: OPWA administration $ (107,140) $ (1,573,933) $ (8,535,413) 18.44% Utility Billing (44,928) (535,034) (586,126) 91.28% Water (385,439) (4,213,734) (6,174,639) 68.24% Wastewater Treatment (110,892) (2,757,182) (3,415,565) 80.727. Wastewater Collections (301,153) (1,343,893) (6,692,708) 20.087. Refuse (88,213) (1,673,478) (1,947,994) 85.91% Recycle (15,872) (754,309) (846,918) 89.07% Debt payments (1,143,601) (3,985,371) (4,252,150) 93.73% TOTAL OPERATING EXPENSES $ (2,197,238) $ (16,836,934) $ (32,451,513) 51.887. OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ (732,419) $ (548,534) $ (15,293,306) NONOPERATING REVENUES /(EXPENSES): Interest $ 17,537 $ 191,357 $ 108,721 176.01% Other revenues /(expenses) 1,997 201,237 33,500 600.71 %, TIF revenues /(expenses) 8,702 169,448 (540,321) - 31.36% Federal Grants (ARPA) - 2,417,450 3,458,450 69.907 TOTAL NONOPERATING REVENUES /(EXPENSES) $ 28,236 $ 2,979,493 $ 3,060,350 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ - $ - $ 25,000,000 Expenditures of long -term debt (35,608) (100,155) (19,359,600) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (35,608) $ (100,155) $ 5,640,400 NET INCOME (LOSS) $ (739,792) $ 2,330,804 $ (6,592,556) ENCUMBRANCES OUTSTANDING $ (10,660,393) BOND PROCEEDS RECEIVABLE 8,300,941 FUND BALANCE (Budgetary Basis) Beginning Balance 12,618,619 8,136,057 Ending Balance $ 12,589,971 $ 1,543,501