HomeMy WebLinkAbout1992.03.24_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, March 24, 1992, 5:30 p.m.
Owasso City Hall
MIEMBERS PRESENT
Tom Rikkola
Brian Skelton
Glenna Anderson
Ed Sokolosky
Bob Oldefest
STAFF PRESENT
Marcia Boutwell
Rodney Ray
Ron Cates
Sherry Bishop
Steve Compton
The Owasso Public Golf Authority met in regular session on Tuesday, March 24, 1992 at 5:30
p.m. in the Owasso City Hall Conference Room per the Notice of Public Meeting posted on the
City Hall bulletin board at 4:00 p.m. on Thursday, March 19, 1992.
ITEM 1: CALL TO ORDER
Chairperson Tom Rikkola called the meeting to order at 5:30 p.m. and declared a quorum
present.
ITEM 2: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 25s 1992
Glenna Anderson moved to approve the minutes of February 25, 1992 as written; seconded by
Brian Skelton. Motion carried 5-0.
Eight requisitions were submitted for payment, with a total amount of $69,019.93. Brian Skelton
moved to approve payment of the requisitions. Motion was seconded by Ed Sokolosky and
carried 5-0.
ITEM 4.CONSI RELATING
1,OLICY .. RELATING
EXPENDITURE
There was discussion concerning the advisability of having the Authority attorney on retainer
instead of paying him at an hourly rate. Mr. Rikkola, Mr. Ray, and Mr. Cates will discuss it
further and bring a recommendation to the next meeting.
Mr. Ray asked if the Trustees wanted to approve every ex
pendit e,o t stablish a policy
concerning the expenditure of funds. Following discussion, �� tyininoved that staff
be authorized to expend a maximum of $300 per item, up to a maximum of $ 1000 per month
for expenses that may occur and need immediate attention. The motion was approved 5-0.
Seconded kj h-nnq #qAdQrson
Owasso Public Golf Authority
Minutes of March 24, 1992
Page 2
ITEM 5: DISCUSSION AND APPROPRIATE ACTION ON CONTRACT
AMENDMENT NO. 2 (PERMANENT EASEMENTS
Six permanent easements crossing subdivision property have been identified as being needed for
the golf course. These easements generally run from a green to the next tee and normally will
contain a cart path and some utilities. Poe & Associates proposed to prepare the legal
descriptions and parcel map for these six easements in accordance with the fee schedule
contained in Exhibit A of the contract dated August 1, 1991 provided, however, that the total
fee shall not exceed $936. Glenna Anderson moved to approve Contract Amendment No. 2.
Motion was seconded by Ed Sokolosky and approved 5-0.
ITEM 6: DISCUSSION AND APPROPRIATE ACTION ON CONTRACT
AMENDMENT NO. 4 (LOAN SURVEY)
In order to satisfy the requirements of the title insurance company, Poe & Associates needs to
field locate all overhead and underground utilities and prepare a drawing of the golf course
property showing the legal description, all related easements, utilities, etc. They propose to do
the loan survey and prepare the related drawing for a fee of $7400. Brian Skelton moved to
approve Contract Amendment No. 4. Motion was seconded by Bob Oldefest and approved 5-0.
ITEM 7: GENERAL DISCUSSION AND UPDATE ON GOLF COURSE
CONSTRUCTION AND MANAGEMENT ISSUES
A. Management Firm Selection - Marcia Boutwell updated the Trustees on the status of the
selection of a management firm. Bob Oldefest and Ed Sokolosky will meet with Ms Boutwell
and Mr Ray to select a short list of interested parties from which to request proposals for
management. Mr Ray asked if the Trustees wanted to hire a temporary management consultant
immediately to be in place until such time as a management firm is selected. Following
discussion, it was the consensus that a temporary management consultant isn't necessary.
B. Discussion of Unresolved Items: Clubhouse, Cart Barn, Maintenance Building - All three
items were discussed, with the consensus being that there is not an immediate need to make a
decision on any of them at this time. The feeling was that it will be best to hold off on a
decision until a management firm is hired, if possible, so management will be able to have some
input.
C. Cart Path & Specifications - Six proposals for construction of cart paths were presented
to the Trustees. Staff recommended that Clute & Associates submit a change order & construct
the cart paths instead of the Authority going out for bids. This will allow the cart paths to be
constructed at the same time the greens are being shaped. By consensus that Trustees agreed
on Proposal #5 - CONCRETE GREEN TO TEE with the following preliminary cost estimate:
Owasso Public Golf Authority
Minutes of March 24, 1992
Page 3
1. 8 ft wide concrete 4,000 if x
2. 6 ft wide concrete 10,500 if x
3. Low Water Crossing 5 x
$12.00
$ 9.00
$1, 000.00
A special meeting of the Authority will be called as soon as
48,000
94,500
5,000
147,500
+ 10%
162,250
a change order is received.
D. Dedication of Street Right -of -Way - At the time the residential developments throughout
the golf course are platted, it will be necessary for the Authority to dedicate some land to the
City for street right-of-way. It was agreed that there would be no problem doing this. Staff will
prepare a letter of intent.
E. Discussion of Underpass Design & Construction - City staff, including the Fire Chief and
Police Chief, met to discuss closing 86th street while the underpass is being constructed. As
a result of that meeting, staff is recommending that 86th Street not be closed to traffic during
the construction period. Following discussion, the Authority agreed to go to the City Council
with their request to close 86th Street. Cecil Cotner discussed the design of the underpass,
which will be 10'tall by 12' wide to accommodate equipment.
F. Other Items - Mr Ray reported that staff (Mr Ray & Ms Boutwell) is meeting with Bland
Pittman and Bill Stevenson every Friday morning to discuss construction items. Cecil Cotner
discussed the hydrology study and Bland Pittman gave an update on construction progress.
The Larkin Bailey Trust has requested from the Authority a Noncash Charitable Contributions
report on the land donated to the Authority. The Chair granted Mr Ray authority to sign the
form and return it to the Bailey Trust.
Ed Sokolosky moved, seconded by Brian Skelton to adjourn. Motion carried and the meeting
was adjourned at 7e 15 p.m.
p
T M Rikkola, Jr, Chairperson
Mar °a Boutwell, A thority Secretary