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Home My WebLink About2024.07.02_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 2, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, outhorizzing, awarding, denying, postponing, or fabling. AGENDA RECEIVED JUN 2 8 20241 N5 1. Call to Order - Chair Alvin Fruga 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 18, 2024, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax increment Financing District No. 1 Carly Novozinsky Staff recommends approval and execution of the agreement with Fulfilled Coffee Lab, LLC., and authorization for payment in an amount not to exceed $5,000.00, for the outdoor seating enhancements located at 105 South Main Street. 6. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky Staff recommends approval and execution of the agreement with Urban Okie and authorization for payment in an amount not to exceed $5,000.00, for the roofing enhancement, painting, and signage located at 129 South Main Street. 7. Consideration and appropriate action relating to a budget amendment in the Owasso Public Works Authority Fund for the Series 2024 Sales Tax Revenue Note Carly Novozinsky Staff recommends approval of a budget amendment increasing estimated revenues and the appropriation for expenditures by $42,000,000.00. 8. Report from OPWA Manager 9. Report from OPWA Attorney 10. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) n Payroll Payment Report - pay period ending date June 15, 2024 OPWA July 2, 2024 Page 2 11. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 12. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, of 12:00 p /no Friday, June 28, 2024. nn M. Stevens, Ci The City of Owasso encourages citizen participation. To request bn accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918- 376 -1502 or by email to fstevens@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JUNE 18, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, June 18, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 14, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:37 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair -Alvin Fruga None Vice Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Kelly Lewis Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 4, 2024, and June 11, 2024, Regular Meetings B. Approve claims Mr. Loving moved, seconded by Ms. Lewis, to approve the Consent Agenda as presented, with claims totaling $634,386.85. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to Resolution 2024 -02, providing for the adoption of an annual budget for Fiscal Year 2024 -2025 Carly Novozinsky presented the item, recommending approval of Resolution 2024 -02. There were no comments from the audience. Mr. Dunn moved, seconded by Ms. Lewis, to approve Resolution 2024- 02, as recommended. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 6. Report from OPWA Manager - None 7. Report from OPWA Attorney - None 8. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date June 1, 2024 • Monthly Budget Report- May 2024 9. New Business - None 10. Adjournment Mr. Loving moved, seconded by Ms. Lewis, to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:39 pm. Alvin Fruga, Chair Juliann M. Stevens, Authority Clerk Claims List - 07/02/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK OKGOVRETAIL -DEQ PMT $713.13 JPMORGAN CHASE BANK OKGOVRETAIL -DEQ SRVC $18.09 OMEGA RAIL MANAGEMENT, INC. RR PERMIT -76 WTRLINE $3,600.00 76TH /MINGO WATERLINE REPL - Total $4,331.22 KELLOGG ENGINEERING, INC ELM CREEK INTERCEPTOR $4,715.00 ELM CREEK INTERCEPTOR - Total $4,715.00 AEP /PSO ELECTRIC USE $1,684.20 CINTAS CORPORATION FIRST AID SUPPLIES $95.37 JPMORGAN CHASE BANK AMAZON - REFUND ($119.99) JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $82.00 JPMORGAN CHASE BANK MEETING EXP $98.55 JPMORGAN CHASE BANK PARKMOBILE- PARKING FE $1.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $187.70 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $18.90 UNIFIRST HOLDINGS LP UNIFORM SERVICES $61.86 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $79.84 OPWA ADMINISTRATION - Total $2,189.43 BANCFIRST 800469017/09B $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013/SANTA FE $14,375.74 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST 800780017/19C $117,679.97 BANCFIRST FAP -24- 0001 -L /23C $36,446.58 OPWA DEBT SERVICE - Total $273,201.35 BECK ASSOCIATES ARCHITECTS, PLLC DESIGN SERVICES $3,847.52 PINNEY DOZER SERVICE EARTHEN MATERIAL $163,830.67 PUBLIC WORKS FACILITY -Total $167,678.19 TOMMY W STRITZKE RANCH CRK INTCPT UPGRADE $2,140.00 RANCH CRK INTCPT UPGRADE - Total $2,140.00 AEP /PSO ELECTRIC USE $307.80 JPMORGAN CHASE BANK WASTE MGMT - RECYCLE $2,386.26 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 RECYCLE CENTER -Total $2,732.40 CINTAS CORPORATION FIRST AID SUPPLIES $60.10 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS $824.22 JPMORGAN CHASE BANK BUMPER2BUMPER- REFUND ($44.99) JPMORGAN CHASE BANK HOME DEPOT - TOOLS $90.90 JPMORGAN CHASE BANK HOME DEPOT -TRASH BAGS $103.84 JPMORGAN CHASE BANK PIKEPASS -FEES $13.50 JPMORGAN CHASE BANK WASTE MGMT - REFUSE F $15,290.28 JPMORGAN CHASE BANK WASTE MGMT -FREE LANDF $3,296.00 1 Claims List - 07/02/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA SPOK INC. PAGER USE $87.75 UNIFIRST HOLDINGS LP UNIFORM SERVICES $145.99 UNITED STATES CELLULAR CORPORATION PW CELL PHONES $39.06 REFUSE COLLECTIONS - Total $19,906.65 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,607.29 UTILITY BILLING - Total $1,607.29 AEP /PSO ELECTRIC USE $14,282.88 JPMORGAN CHASE BANK ACCURATE ENV -DEQ CLAS $270.00 JPMORGAN CHASE BANK AMERIFLEX- SUPPLIES $150.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $13,142.76 JPMORGAN CHASE BANK CORE &MAIN -TOOLS $217.63 JPMORGAN CHASE BANK INTERSTATE BATT -TOOLS $279.95 JPMORGAN CHASE BANK LOWE'S - SUPPLIES $47.96 JPMORGAN CHASE BANK LOWE'S - TOOLS $424.78 LOT MAINTENANCE OF OKLAHOMA, INC. LIFT ST CLEANING SVC $2,062.50 SPOK INC. PAGER USE $74.35 UNIFIRST HOLDINGS LP UNIFORM SERVICES $108.05 WASHINGTON CO RURAL WATER DISTRICT COFFEE CREEK LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MAGNOLIA LS WATER $23.10 WASHINGTON CO RURAL WATER DISTRICT MORROW LS WATER $19.91 WASTEWATER COLLECTIONS -Total $31,126.97 AEP /PSO ELECTRIC USE $37,941.85 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $120.00 JPMORGAN CHASE BANK ACCURATE ENV - TRAINING $300.00 JPMORGAN CHASE BANK AMAZON - REFUND ($732.25) JPMORGAN CHASE BANK AMAZON - SUPPLIES $7.95 JPMORGAN CHASE BANK AMAZON - SUPPLIES $59.66 JPMORGAN CHASE BANK AMERIFLEX HOSE - SUPPLI $33.50 JPMORGAN CHASE BANK APGN- FILTERS $2,404.41 JPMORGAN CHASE BANK ATCO INT- SUPPLIES $175.25 JPMORGAN CHASE BANK CINTAS -FIRST AID SUPP $31.09 JPMORGAN CHASE BANK GRAINGER - SUPPLIES $126.80 JPMORGAN CHASE BANK HACH CO - SUPPLIES $123.54 JPMORGAN CHASE BANK HACH CO- SUPPLIES $340.05 JPMORGAN CHASE BANK LOWE'S - SUPPLIES $46.66 JPMORGAN CHASE BANK LOWE'S - TOOLS $36.96 JPMORGAN CHASE BANK NORTH CNTRL LAB - SUPPL $328.35 JPMORGAN CHASE BANK PIKEPASS -FEES $3.30 JPMORGAN CHASE BANK SAMS- SUPPLIES $42.86 JPMORGAN CHASE BANK TWINCITIES- CONCRETE $653.00 JPMORGAN CHASE BANK USABLUEBOOK- SUPPLIES $373.21 %! Claims List - 07/02/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA SPOK INC. PAGER USE $34.15 UNIFIRST HOLDINGS LP UNIFORM SERVICES $125.41 WASTEWATER TREATMENT - Total $42,575.75 AEP /PSO ELECTRIC USE $439.50 JPMORGAN CHASE BANK ACCURATE ENV - TESTIN $930.00 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $920.00 JPMORGAN CHASE BANK AMAZON - SUPPLIES $539.07 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $8,808.99 JPMORGAN CHASE BANK GRAINGER - SUPPLIES $29.55 JPMORGAN CHASE BANK LOWE'S - TOOLS $29.98 JPMORGAN CHASE BANK LOWE'S- SUPPLIES $2.44 JPMORGAN CHASE BANK PIKEPASS -FEES $8.20 JPMORGAN CHASE BANK TWINCITIES- CONCRETE $1,911.00 JPMORGAN CHASE BANK UTILITY SUPPLIESLY -SU $5,308.88 SPOK INC. PAGER USE $114.55 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 WATER - Total $19,325.18 OPWA - Total $571,529.43 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $223,475.83 BANCFIRST 800730038/2018 NOTE $93,431.33 BANCFIRST 800826026/2020 NOTE $90,989.00 BANCFIRST 801033010/24 NOTE $186,190.00 OPWA STF DEBT SERVICE - Total $594,086.16 OPWA SALES TAX - Total $594,086.16 OPWA Grand Total $1,165,615.59 3 neap n.ocw • neu cn...`w • neap c�xy TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Owasso Redbud District and Increment District No. 1 Small Business Enhancement Agreement DATE: June 28, 2024 BACKGROUND: In December 2016, the OPWA created the Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. On April 4, 2017, the OPWA adopted a Policy Guide for the processing of TIF Assistance in Development Financing applications. The Policy Guide includes the process for application and approval of Small Business Enhancements. Beginning July 1, 2019, Small Business Enhancements were made available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. The plan requires a Review Committee to evaluate the application for compatibility with the Project Plan and the Downtown Overlay District Plan. Upon recommendation by the Review Committee, a business enhancement agreement is presented to the OPWA for consideration and approval. APPLICATION: As part of the Economic Development contract in place in FY24, the Owasso Chamber of Commerce facilitates TIF application submittals. On Wednesday, June 11, 2024, Ms. Feary (Chamber President and CEO) presented an application for Fulfilled Coffee Lab, LLC, for a Small Business Enhancement on an existing property located at 105 S. Main Street. The project meets the criteria set forth in the adopted Owasso Redbud District TIF Project Plan and Policy Guide. As established by the Project Plan and Policy Guide, the applicant would be eligible to receive reimbursement by the OPWA at the completion of the approved improvements for 50% of the actual amount expended; however, the amount of reimbursement shall not exceed $5,000.00. The applicant anticipates the outdoor seating space for the front and back of the business to total $12,864.00. The Review Committee met on June 11, 2024, and voted unanimously to recommend approval to the OPWA, finding that the project is eligible to receive TIF assistance. RECOMMENDATION: Staff recommends approval and execution of the agreement with Fulfilled Coffee Lab, LLC., and authorization for payment in an amount not to exceed $5,000.00, for the outdoor seating enhancements located at 105 S. Main Street. ATTACHMENTS: Business Enhancement Agreement with Fulfilled Coffee Lab, LLC. Correspondence from Owasso Chamber of Commerce dated June 5, 2024 SMALL BUSINESS ENHANCEMENT AGREEMENT Business Owner: Fulfilled Coffee Lab, LLC [Complete Legal Name] Address of Business: 105 S. Main Street Owasso, Oklahoma 74055 Approved Amount of Development Assistance: $5,000.00 Approved Improvements/ Use of Funds: As described in the approved Application for Small Business Enhancement (see Exhibit A), subject to the following limitations or restrictions, if any: n/a This Small Business Enhancement Agreement (this "Agreement ") is entered into as of July 2, 2024, by and between the Owasso Public Works Authority, a public trust ( "Authority ") having a mailing address of 200 S. Main Street, Owasso, Oklahoma 74055, and Business Owner, with respect to the following: (a) On December 20, 2016, the Owasso City Council ( "City Council ") adopted Ordinance No. 1093 which approved the Owasso Redbud District Project Plan, established the Project Area, and created Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district ( "Increment District No. I"), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq., as thereafter amended from time to time ( "Project Plan "); (b) The Project Plan supports the City of Owasso's efforts to achieve its development objectives for area surrounding Main Street, known as the Redbud District, and envisions, among other things, the revitalization of the Redbud District as a destination are for residents and visitors, through promoting smart development in the area and providing for robust branding; (c) The Business Owner desires to enhance the exterior of the structure in which its business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business; (d) Pursuant to the Policy Guide adopted by City Council to assist in implementing the Project Plan ( "Policy Guide "), assistance in development financing in the form of Small Business Enhancements, in an amount not to exceed $5,000.00, may be available to any retail, restaurant, or personal service small business within Increment District No. 1 to assist the business in improving the appearance of the physical exterior or exterior elements of the property where the business is located; (e) Pursuant to the Policy Guide, a Small Business Enhancement may not exceed a fifty percent (50 %) match of the cost of the approved improvements; (f) The Application Review Committee ( "Committee ") has reviewed the Application of the Business Owner for Small Business Enhancements, a copy of which is attached as Exhibit A ( "Application "), as described in the Policy Guide; and (g) The Committee recommended approval of the Business Owner's Application to the Board of Trustees of the Authority ( "Board "), finding that the Business Owner's proposal meets the objectives of the Project Plan; and (h) The Authority has agreed to provide assistance in development financing in the form of a Small Business Enhancement in the amount set forth above ( "Development Assistance ") to and for the benefit of the Business Owner, in order to assist Business Owner with the improvements described in the Application and approved by the Committee ( "Approved Improvements "), subject to the terms and conditions set forth herein. NOW, THEREFORE, the Authority and Business Owner agree as follows: 1. Purpose. The Development Assistance shall be used by Business Owner solely for the Approved Improvements described in the Application, as limited or restricted above, and may not be used for any other purpose(s) without the prior written consent of the Authority. 2. Documentation of Use of Funds; Reportinq. Business Owner shall maintain records and receipts of all transactions and expenditures paid for the Approved Improvements and shall remit complete and accurate copies of such records and receipts to the Authority. All records and receipts shall be available to the Authority for monitoring and reporting purposes. 3. Payment of Development Assistance. Upon completion of the Approved Improvements, the Authority agrees to reimburse the Business Owner in the lesser amount of: (a) the Development Assistance, or (b) fifty percent (50 %) of the actual amount 2 expended by the Business Owner on the Approved Improvements. Documentation of all expenses related to the Approved Improvements must be provided to the Authority, and a physical inspection of the Approved Improvements by a designated representative of the Authority must occur, prior to any reimbursement by the Authority. 4. Notices. All notices required or permitted herein must be in writing and shall be sufficient if delivered personally, mailed by certified or registered mail, return receipt requested, postage and charges prepaid, to the other party at the address, as applicable, set forth on the first page of this Agreement, or to such other telecopier number or address, as applicable, or in electronic format, as any party hereto may designate to the other from time to time for this purpose. All notices shall be deemed received when delivered personally, when confirmed to you or, if mailed, within three (3) days (excluding Sundays and holidays and any other days on which mail is not delivered) after being mailed. 5. Integrated Agreement. This instrument, along with all attachments and exhibits, contains and constitutes the entire agreement between the parties herein relating to the subject matter hereof and there are no agreements, understandings, restrictions, warranties or representations among the parties relating to the subject matter hereof other than those set forth herein. This instrument is not intended to have any legal effect whatsoever, or to be a legally binding agreement, or any evidence thereof, until it has been signed by both parties hereto. 6. Construction. This Agreement shall be construed, enforced and governed in accordance with the laws of the State of Oklahoma. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter gender thereof or to the plurals of each, as the identity of the person or persons or the context may require. The descriptive headings contained in this Agreement are for reference purposes only and are not intended to describe, interpret, define or limit the scope, extent or intent of this Agreement or any provision contained herein. 7. Invalidity. If any provision contained in this Agreement shall for any reason be held to be invalid, illegal, void or unenforceable in any respect, such provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to such invalid, illegal, void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions contained herein shall not be affected thereby. 8. Binding Effect. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties hereto and each party's successors and assigns. 9. Counterpart Execution. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but each of which together shall constitute but one and the same instrument. 10. Amendment and Waiver. This Agreement may be amended at any time, but only by an instrument in writing executed by both parties hereto. A party hereto may 3 waive any requirement to be performed by the other party, provided that such waiver shall be in writing and executed by the party waiving the requirement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above set forth. AUTHORITY: OWASSO PUBLIC WORKS AUTHORITY a public trust Alvin Fruga, Chair BUSINESS OWNER: McKenzie Dildy Title: Owner M EXHIBIT A [Attach Business Owner's executed application] I 17111 :99l • I= T�I�7 �IE�iI[ t� [�i>il;�+�d�+1>r1w_1>:A1��L�I: r�ii ► �i�7�'ii ii+�i►L� � ASSISTANCE IN DEVELOPMENT FINANCING SMALL BUSINESS ENHANCEMENT APPLICATION The Application must be fully completed before submission to the Economic Development Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 740SS. The omission of requested information may result in delays. Please include any supplemental information, as may be necessary for purposes of analysis. Business Name: Address: Fulfilled Coffee Lab, LLC. Contact Person /Owner, McKenzie Dildy Phone Number. 918 - 609 -3037 Email: hello @fulfilledcoffee.com What are the proposed improvements to the property? We would like to add an outdoor seating space in the back of our building as well as on the front. What dollar amount are you requesting? $5,000 What is the proposed total cost of the improvements? (Please provide any quotes for materials, supplies, labor as an attachment to this application.) $650 - turf $7,271 - pergola $12,864 $2,700 - privacy screens $743 - tables & chairs $500 - plants, decor $1,000 - 10% contingency What is the source(s) of funds that is available to complete the improvements and match the amount you are requesting? Working capital from business revenue. 1 April 4, 2017 What impact would the proposed improvements have on your business? (Increased customer traffic, increased sales, visibility, ability to add a new product or service, etc.) These improvements would allow us to increase customer which will increase sales. Why do you believe the proposed improvements are a worthy endeavor for your business? Owasso needs more places for the community to be able to come together. We believe adding this space will allow for more community gatherings and grow foot traffic in the Redbud District! Is this property owned by someone other than the applicant? If yes, please attach letter from property owner agreeing to allow requested improvements to occur. Yes, letter is attached from Heather Vines, our property manager. Please attach any additional information (pictures, schematics, documentation, quotes, accompanying information, etc.) with the application. Applicant hereby certifies that all information, including all documents and materials submitted with this Application, are true to his /her best knowledge and belief and are submitted for the purpose of consideration of assistance in development financing, consistent with and pursuant to the Owasso Redbud District Project Plan and the Policy Guide. Applicant: McKenzie Dildy Name (Print) Signature 5/21/24 Date 2 April 4, 2017 NATE GREGG To: Fulfilled Coffee Lab 105 S. Main St. Owasso, OK 74055 (918) 609 -3037 Item Pergola Privacy Screens from: Nate Gregg (918) 373 -4967 $7,271 $745 Turf $650 City of Owasso Chelsea - The tenant, Fulfilled Coffee Lab, is approved to build patio on back of building located at 105 S. Main St. Owasso, OK 74055. r Heather Vines l Property Manager \ City of Owasso Chelsea - The tenant, Fulfilled Coffee Lab, is approved to build patio on back of building located at 105 S. Main St. Owasso, OK 74055, Weather Vines`��ti G1 Property Manager � �, �L fib'' 'L- C� Owasso CHAMBER OF COMMERCE � ��,��ir�aoxowco¢v¢wrmEUi To: City of Owasso TIF Application Review Committee From: Chelsea L. Feary, IOM, CEcD, MPA President /CEO - Owasso Chamber of Commerce & Economic Development Subject: Fulfilled Coffee Lab, LLC Small Business Enhancements Application Date: Wednesday, June 5, 2024 BACKGROUND: We received an application for small business enhancements on Tuesday, May 4, 2024 from McKenzie Dildy, owner of Fulfilled Coffee Lab, LLC located at 105 S Main St. Mr. Dildy leases a space in the building owned by Brant Snapp and managed by Heather Vines. He is planning to add an outdoor seating space to the back and front of the building. The request meets the design and density standards as adopted by the City of Owasso in the Downtown Overlay District Plan. The total Project Costs are $12,864. Mr. Dildy is requesting the maximum amount of reimbursement allowed by policy and is aware the request exceeds the maximum amount. The impact of the improvements to Fulfilled Coffee Lab, LLC will improve the appearance of the property, increase capacity, and continue to draw customers to the Redbud District in Owasso. He is planning to use working capital from business revenue to finance the improvements. RECOMMENDATION: The Fulfilled Coffee Lab, LLC application for Small Business Enhancements meets the objectives in the Owasso Redbud District Project Plan Increment District No. 1 and is being recommended to the City of Owasso TIF Application Review Committee for review and approval to move forward the Owasso City Council. neap n.ocw • neu cn...`w • neap c�xy TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Owasso Redbud District and Increment District No. 1 Small Business Enhancement Agreement DATE: June 28, 2024 BACKGROUND: In December 2016, the OPWA created the Tax Increment Financing (TIF) District in the downtown Owasso Redbud District area. On April 4, 2017, the OPWA adopted a Policy Guide for the processing of TIF Assistance in Development Financing applications. The Policy Guide includes the process for application and approval of Small Business Enhancements. Beginning July 1, 2019, Small Business Enhancements were made available to any retail, restaurant, or personal service small business within the Increment District proposing to enhance the exterior of the structure in which the business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business. The plan requires a Review Committee to evaluate the application for compatibility with the Project Plan and the Downtown Overlay District Plan. Upon recommendation by the Review Committee, a business enhancement agreement is presented to the OPWA for consideration and approval. APPLICATION: As part of the Economic Development contract in place in FY24, the Owasso Chamber of Commerce facilitates TIF application submittals. On Tuesday, June 11, 2024, Ms. Feary (Chamber President and CEO) presented an application for Urban Okie, for a Small Business Enhancement on an existing property located at 129 South Main Street. The project meets the criteria set forth in the adopted Owasso Redbud District TIF Project Plan and Policy Guide. As established by the Project Plan and Policy Guide, the applicant would be eligible to receive reimbursement by the OPWA at the completion of the approved improvements for 50% of the actual amount expended; however, the amount of reimbursement shall not exceed $5,000.00. The applicant anticipates the roofing, painting, and signage to total $12,200.00. The Review Committee met on June 11, 2024, and voted unanimously to recommend approval to the OPWA, finding that the project is eligible to receive TIF assistance. RECOMMENDATION: Staff recommends approval and execution of the agreement with Urban Okie and authorization for payment in an amount not to exceed $5,000.00, for the roofing enhancement, painting, and signage located at 129 South Main Street. ATTACHMENTS: Business Enhancement Agreement with Urban Okie Correspondence from Owasso Chamber of Commerce dated June 3, 2024 SMALL BUSINESS ENHANCEMENT AGREEMENT Business Owner: Urban Okie [Complete Legal Name] Address of Business: 129 S. Main Street Owasso, Oklahoma 74055 Approved Amount of Development Assistance: $5,000.00 Approved Improvements/ Use of Funds: As described in the approved Application for Small Business Enhancement (see Exhibit A), subject to the following limitations or restrictions, if any: n/a This Small Business Enhancement Agreement (this "Agreement ") is entered into as of July 2, 2024, by and between the Owasso Public Works Authority, a public trust ( "Authority ") having a mailing address of 200 S. Main Street, Owasso, Oklahoma 74055, and Business Owner, with respect to the following: (a) On December 20, 2016, the Owasso City Council ( "City Council ") adopted Ordinance No. 1093 which approved the Owasso Redbud District Project Plan, established the Project Area, and created Increment District No. 1, City of Owasso, an ad valorem and sales tax increment district ( "Increment District No. I"), pursuant to the Oklahoma Local Development Act, 62 O.S. §850, et seq., as thereafter amended from time to time ( "Project Plan "); (b) The Project Plan supports the City of Owasso's efforts to achieve its development objectives for area surrounding Main Street, known as the Redbud District, and envisions, among other things, the revitalization of the Redbud District as a destination are for residents and visitors, through promoting smart development in the area and providing for robust branding; (c) The Business Owner desires to enhance the exterior of the structure in which its business is located, provide streetscape improvements, enhance signage or access, or otherwise improve the appearance of the exterior of the business; (d) Pursuant to the Policy Guide adopted by City Council to assist in implementing the Project Plan ( "Policy Guide "), assistance in development financing in the form of Small Business Enhancements, in an amount not to exceed $5,000.00, may be available to any retail, restaurant, or personal service small business within Increment District No. 1 to assist the business in improving the appearance of the physical exterior or exterior elements of the property where the business is located; (e) Pursuant to the Policy Guide, a Small Business Enhancement may not exceed a fifty percent (50 %) match of the cost of the approved improvements; (f) The Application Review Committee ( "Committee ") has reviewed the Application of the Business Owner for Small Business Enhancements, a copy of which is attached as Exhibit A ( "Application "), as described in the Policy Guide; and (g) The Committee recommended approval of the Business Owner's Application to the Board of Trustees of the Authority ( "Board "), finding that the Business Owner's proposal meets the objectives of the Project Plan; and (h) The Authority has agreed to provide assistance in development financing in the form of a Small Business Enhancement in the amount set forth above ( "Development Assistance ") to and for the benefit of the Business Owner, in order to assist Business Owner with the improvements described in the Application and approved by the Committee ( "Approved Improvements "), subject to the terms and conditions set forth herein. NOW, THEREFORE, the Authority and Business Owner agree as follows: 1. Purpose. The Development Assistance shall be used by Business Owner solely for the Approved Improvements described in the Application, as limited or restricted above, and may not be used for any other purpose(s) without the prior written consent of the Authority. 2. Documentation of Use of Funds; Reportinq. Business Owner shall maintain records and receipts of all transactions and expenditures paid for the Approved Improvements and shall remit complete and accurate copies of such records and receipts to the Authority. All records and receipts shall be available to the Authority for monitoring and reporting purposes. 3. Payment of Development Assistance. Upon completion of the Approved Improvements, the Authority agrees to reimburse the Business Owner in the lesser amount of: (a) the Development Assistance, or (b) fifty percent (50 %) of the actual amount 2 expended by the Business Owner on the Approved Improvements. Documentation of all expenses related to the Approved Improvements must be provided to the Authority, and a physical inspection of the Approved Improvements by a designated representative of the Authority must occur, prior to any reimbursement by the Authority. 4. Notices. All notices required or permitted herein must be in writing and shall be sufficient if delivered personally, mailed by certified or registered mail, return receipt requested, postage and charges prepaid, to the other party at the address, as applicable, set forth on the first page of this Agreement, or to such other telecopier number or address, as applicable, or in electronic format, as any party hereto may designate to the other from time to time for this purpose. All notices shall be deemed received when delivered personally, when confirmed to you or, if mailed, within three (3) days (excluding Sundays and holidays and any other days on which mail is not delivered) after being mailed. 5. Integrated Agreement. This instrument, along with all attachments and exhibits, contains and constitutes the entire agreement between the parties herein relating to the subject matter hereof and there are no agreements, understandings, restrictions, warranties or representations among the parties relating to the subject matter hereof other than those set forth herein. This instrument is not intended to have any legal effect whatsoever, or to be a legally binding agreement, or any evidence thereof, until it has been signed by both parties hereto. 6. Construction. This Agreement shall be construed, enforced and governed in accordance with the laws of the State of Oklahoma. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter gender thereof or to the plurals of each, as the identity of the person or persons or the context may require. The descriptive headings contained in this Agreement are for reference purposes only and are not intended to describe, interpret, define or limit the scope, extent or intent of this Agreement or any provision contained herein. 7. Invalidity. If any provision contained in this Agreement shall for any reason be held to be invalid, illegal, void or unenforceable in any respect, such provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to such invalid, illegal, void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions contained herein shall not be affected thereby. 8. Binding Effect. This Agreement shall be binding upon, inure to the benefit of and be enforceable by the parties hereto and each party's successors and assigns. 9. Counterpart Execution. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but each of which together shall constitute but one and the same instrument. 10. Amendment and Waiver. This Agreement may be amended at any time, but only by an instrument in writing executed by both parties hereto. A party hereto may 3 waive any requirement to be performed by the other party, provided that such waiver shall be in writing and executed by the party waiving the requirement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first above set forth. AUTHORITY: OWASSO PUBLIC WORKS AUTHORITY a public trust Alvin Fruga, Chair BUSINESS OWNER: Heather Manuel Title: Owner M EXHIBIT A [Attach Business Owner's executed application] QW&SSO REDSM: DISTRLq PROJECT MAN.. III CREMENTbISTRICT ApAl ASSISTANCE IN DEVELOPMENfOiNArk'No, SMALL BUSINESS ENHANCEMENT AMICATION The Application 'must be fully completed before submission to the Community Development Department of the Cityof-Owasso at 2,605. Main Street, Owasso, Oklahoma 74.0556 The ornission of requested information May result in Oelays. Please-include 'any.sul ppe . e informa tion, as may be necessary for purposes of analysis. Business Name: WWA ale Address: S Qk QUJUSP Con.tatt: Person/Owner.- Phone Number: M W 0 k M Email- Vv <w r wf, vw 1—D w\ What are thepeoposeid improvements to the property? w-(w Mkdau �Vaca c* a'.ONec�'b -o"fM4 '54�' +L" rC& L44-1 lr�Aj 01-1 J'InC rc,YY*,rtU,, cA- rooF mv"'t' -!�indS6 an mw cgt�n What dollar amountare you requesting? \oJet. 16 V(A wwkwm' VJUUAA 4-b c* o-wx(Mkxw% (XVV1MAf%Y (A,v&'oltk104 (n� ccofxanic' What is the proposed total:cost of the improvements? (Please provide any quotes for materials, meat to' this labor as,awattac hisapolication.) . \-\W CkwA'CA/,e � cky\ -e - tMc.,11 Dtwr-k What is the source(s) of funds that is available to complete the improvements and match the amount you are requesting?, PWWV►A � gtX ,VV Ss CV-'CAS April 4, 2017 What impact would the pry . impram8menis have :ern ,'your busiriess? (Increased Customer traffic, increased 4 1 s, Asibil Ay , ability to add.:a new product,or service,ett.) �)t-;Mct - WC t-ACR 6 ('"W 4vol CAA"� o tv L Wr"'641 M'Y "W Vim, hxp'� Why do you believe thi?. prop d improve?hentss Ar.t-,a:!worthy..endeei.v6t:,f6ryour business? y e Va vvqg 6 o\tA-fd'VO4CV taffic, uictctILV d Cxt-- LVICVytA? V% 'W.P.S V'Ok ()Y\lh LAA Z\xv' VXASt r\j SS QV SWMAA rt4 VXM t hAf 6 A)fjo hl*r4uy �D Xnw qtt0j. k. -hev mcltxAcA kiro � CA, dJSkLrtxhwl Tp� Is this property owned by someone other than the applicant? if yes, .: p I ezise attachs, letter from property owner agreeing to allow requested improvements; to occur. Please attach any additional information (pictures, khernatics�. docurn6ntatibn, qUotes, accompanying inftirmation, etc,) with the -application. Applicant hereby certifies that all information., . incluj1ding aft cloatments.and materials submitted with this Applicatiod, are true to his/her .best knowledge a . nd belief arid:are :.subm[tted. forthp. purpose of consideration d4stistapice in develoorheot fiftanpihg co1Asisteht with' :"and. oursuarit to the Owasso Red.bud District:Pfoj#ct Plan and the Polity Guide; Applicarit. Name (Print) 0A C' Signature - 0 Date APH14,2017 DLB Designs 9910 N. 1101h E Ave Owasso, OK 74055 Estimate New Signage, Awnings, Paint 129 S. Main Street Labor 60 hours x $120- $7200 Materials Signage- Includes All Lettering, Metal, Materials related to sign placement, electrical work $3800 Additional Materials Paint and Supplies $1000 Materials Awnings $1200 C� Owasso CHAMBER OF COMMERCE � ��,��,r�aoxowco¢v¢wrm,ui To: City of Owasso TIF Application Review Committee From: Chelsea L. Feary, IOM, CEcD, MPA President /CEO - Owasso Chamber of Commerce & Economic Development Subject: Urban Okie Small Business Enhancements Application Date: Monday, June 3, 2024 BACKGROUND: We received an application for small business enhancements on Thursday, May 30, 2024 from Heather Manuel, owner of Urban Owasso located at 129 S. Main Street. Ms. Manuel owns the building and is planning to replace signage for her new tenant, replace awning, paint the exterior, and decorative roofing. The request meets the design and density standards as adopted by the City of Owasso in the Downtown Overlay District Plan. The total Project Costs are $12,200. She is requesting the maximum amount of reimbursement allowed by policy and is aware her request exceeds the maximum amount. The impact of the improvements to Urban Owasso will increase the appearance of the property and continue to draw customers to the Redbud District in Owasso. She is planning to use personal and business funds to finance the improvements. RECOMMENDATION: The Urban Owasso application for Small Business Enhancements meets the objectives in the Owasso Redbud District Project Plan Increment District No. 1 and is being recommended to the City of Owasso TIF Application Review Committee for review and approval to move forward the Owasso City Council. 0.E-, Pc a -o — ��.,.�... REe �emm TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Carly Novozinsky, Finance Director SUBJECT: Series 2024 Sales Tax Revenue Note - Budget Amendment DATE: June 28, 2024 BACKGROUND: On May 21, 2024, OPWA Trustees approved OPWA Resolution 2024 -01, authorizing the issuance of the Series 2024 Sales Tax Revenue Note in the amount of $42,870,000, of which $870,000 was payable as loan closing costs, leaving $42,000,000 available for capital projects. On May 31, 2024, the transaction closed, and funds were available for designated capital projects in the Capital Improvements Fund, including the construction of the new Public Works Facility and Garnett Road Widening from East 106th Street North to East 1 16th Street North. As these projects are ready to proceed, project expenses will be charged to the Capital Improvements Fund. City staff will submit these expenses to be reimbursed through the available loan proceeds. As reimbursements are received, funds will be receipted into the OPWA Fund, and then transferred to the Capital Improvements Fund. To allow for this transfer between OPWA and the Capital Improvements Fund, a budget amendment of $42,000,000 is needed. RECOMMENDATION: Staff recommends approval of a budget amendment in the Owasso Public Works Authority Fund, increasing estimated revenues and the appropriation for expenditures by $42,000,000. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/15/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,807.46 29,078.12 405 Utility Billing 9,384.04 15,094.45 420 Water 18,534.71 28,995.15 450 Wastewater 14,100.58 23,305.21 455 Wastewater Collection 15,511.14 26,757.01 480 Refuse 17,178.43 28,465.59 485 Recycle Center 3,005.60 5,461.78 FUND TOTAL 97,521.96 157,157.31