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Home My WebLink About2024.07.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 16, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order - Chair Alvin Fruga 2. Roll Call JUL 12 2024A-�5 City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - July 2, 2024, and July 9, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date June 29, 2024 • Monthly Budget Status Report - June 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 prp,on Friday, July 12, 2024: � � M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request dh accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING TUESDAY, JULY 2, 2024 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, July 2, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 28, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:34 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Alvin Fruga Trustee - Doug Bonebrake Vice Chair- Lyndell Dunn Trustee - Kelly Lewis Trustee - Paul Loving Staff: Authority Manager- Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - June 18, 2024, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis, to approve the Consent Agenda as presented, with claims totaling $1,165,615.59. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky presented the item, recommending approval and execution of the agreement with Fulfilled Coffee Lab, LLC., and authorization for payment in an amount not to exceed $5,000.00, for the outdoor seating enhancements located at 105 South Main Street. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Loving, to approve the agreement and authorize execution of documents and payment, as recommended. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 6. Consideration and appropriate action relating to a Small Business Enhancement Agreement for Development Project Assistance in the Owasso Redbud District Project Plan, Tax Increment Financing District No. 1 Carly Novozinsky presented the item, recommending approval and execution of the agreement with Urban Okie and authorization for payment in an amount not to exceed $5,000.00, for the roofing enhancement, painting, and signage located at 129 South Main Street. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis, to approve the agreement and authorize execution of documents and payment, as recommended. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 Owasso Public Works Authority July 2, 2024 Page 2 Consideration and appropriate action relating to a budget amendment in the Owasso Public Works Authority Fund for the Series 2024 Sales Tax Revenue Note Carly Novozinsky presented the item, recommending approval of a budget amendment increasing estimated revenues and the appropriation for expenditures by $42,000,000.00. There were no comments from the audience. Mr. Loving moved, seconded by Ms. Lewis, to approve the budget amendment, as recommended. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 8. Report from OPWA Manager - None 9. Report from OPWA Attorney - None 10. Official Notices - The Chair acknowledged receipt of the following: • Payroll Payment Report - pay period ending date June 15, 2024 11. New Business - None 12. Adjournment Mr. Dunn moved, seconded by Ms. Lewis, to adjourn the meeting. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:42 pm. Alvin Fruga, Chair Heather Stewart, Deputy City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JULY 9, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 9, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, July 5, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Kelly Lewis Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to proposed amendments to the Owasso Code of Ordinances, Part 4, ANIMALS Julie Lombardi presented the item and discussion was held. It was further explained an item will be placed on the August 6, 2024, City Council agenda for consideration and action. 4. Discussion relating to Community Development Items Brian Dempster/Wendy Kramer A. Request for a final plat - Clarity Holdings, a proposed commercial subdivision, approximately 1.496 acres located south of East 1061h Street North and west of North Garnett Road B. Request for annexation (OA 24-02) of approximately 2,59 acres located at 11328 East 106th Street North and rezoning (OZ 24-02) from Residential Single -Family Estate District (RE) to Commercial Shopping (CS) C. Request for annexation (OA 24-01) of approximately 4.55 acres located at 10636 North Garnett Road and rezoning (OZ 24-01) from Agriculture (AG) to Commercial Shopping (CS) Brian Dempster presented item A; Wendy Kramer presented items B and C. Discussion was held. It was further explained items A, B, and C will be placed on the July 16, 2024, City Council agenda for consideration and action. 5. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item and discussion was held. 6. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. It was further explained an item will be placed on the July 16, 2024, City Council agenda for consideration and action. Consideration and appropriate action relating to the publication of a Notice of Vacancy on the City Council in Ward 1, following the resignation of Councilor Kelly Lewis, formalizing the process for accepting letters of interest from eligible candidates to fill the vacant seat Juliann Stevens presented the item. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the notice of vacancy and direct the City Clerk to publish the notice in the newspaper. YEA: Bonebrake, Dunn, Lewis, Lewis, Fruga NAE: None Motion carried: 5-0 8. City/Authority Manager report Chris Garrett reported on the City's Red, White, and Boom celebration, the continued efforts of the Staff to perform litter pickup around the holidays, and an economic development incentive application received from S&S Cinema Holdings, LLC which is currently under review. Owasso City Council, OPWA & OPGA July 9, 2024 Page 2 9. City Councilor/Trustee comments and inquiries - None 10. Adjournment The meeting adjourned at 6:58 pm. Alvin Frugal, Mayor/Chair Heather Stewart, Deputy City Clerk Claims List - 07/16/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA TULSA COUNTY CLERK TULSA COUNTY FILINGS $22.00 117TH STREET FORCE MAIN -Total $22.00 FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $1,526.11 2024 CLAREMORE TORNADO -Total $1,526.11 GREEN CONSTRUCTION LLC MORROW SEWER EXT $164,391.08 MORROW SEWER EXTENSION -Total $164,391.08 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 CITY OF OWASSO SELF-INSURANCE FEES $150,000.00 COX COMMUNICATIONS PHONE USAGE $26.97 DEPARTMENT OF ENVIRONMENTAL DEQ LICENSE RENEWAL $184.00 QUALITY DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $92.00 QUALITY ENTERPRISE FM TRUST JULY FLEET LEASE $2,277.37 FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $341.78 JPMORGAN CHASE BANK BUNDT-EMPY RECOG $78.07 JPMORGAN CHASE BANK LOWES-WALL REPAIR $10.26 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES $23.03 JPMORGAN CHASE BANK REASORS-EMPY RECOG $15.84 JPMORGAN CHASE BANK ROSE STATE-DEQ $50.00 JPMORGAN CHASE BANK SAMS-EMPY RECOG $92.90 JPMORGAN CHASE BANK WALMART-EMPY RECOG $42,88 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $200.00 SUMNERONE INC COPIER SERVICES $405.66 UNIFIRST HOLDINGS LP UNIFORM SERVICES $78.66 OPWA ADMINISTRATION -Total $178,919.42 PINNEY DOZER SERVICE EARTHEN MATERIAL $32,430.64 OPWA BUILDING RENOVATION -Total $32,430.64 PINNEY DOZER SERVICE EARTHEN MATERIAL $66,847.38 PUBLIC WORKS FACILITY -Total $66,847.38 TIMBER WOLF EXCAVATING LLC RANCH CRK INTCPT $451,749.70 UPGRADE TOMMY W STRITZKE INSPECTION SERVICES $1,680.00 RANCH CRK INTCPT UPGRADE -Total $453,429.70 COX COMMUNICATIONS PHONE USAGE $3.85 ENTERPRISE FM TRUST JULY FLEET LEASE $974.49 JPMORGAN CHASE BANK NATURAL EVOL-DISPOSAL $1,145.60 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $3,249.77 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $100.00 RENTOKIL NORTH AMERICA INC PEST CONTROL $90.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $38.34 i Fund Claims List - 07/16/2024 Fund Title - Transact Vendor Name Payable Description Payment Amount OPWA RECYCLE CENTER -Total $5,602.05 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JUNE $1,426.41 COX COMMUNICATIONS PHONE USAGE $3.85 ENTERPRISE FM TRUST JULY FLEET LEASE $974.49 FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $4,816.42 JPMORGAN CHASE BANK BUMPER -PARTS $118,46 JPMORGAN CHASE BANK FLEETPRIDE-PARTS $699.56 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $82.90 JPMORGAN CHASE BANK KIMS-PARTS $216.42 JPMORGAN CHASE BANK OMUSA-FEES $120.00 JPMORGAN CHASE BANK P&K-PARTS $20.50 JPMORGAN CHASE BANK SEMI CRAZY -TRUCK WASH $195.00 JPMORGAN CHASE BANK SOUTHERN TIRE -SERVICE $815.46 JPMORGAN CHASE BANK SOUTHERN -TIRES $1,610.20 JPMORGAN CHASE BANK UE TULSA-EQUPMENT $6,858.69 JPMORGAN CHASE BANK UE TULSA-PARTS $400.36 JPMORGAN CHASE BANK UE-HYRAULIC PUMP $5,782,83 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $31,912.99 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $100.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $148.52 VERIZON WIRELESS WIRELESS CONNECTION $261.90 REFUSE COLLECTIONS -Total $56,564.96 COX COMMUNICATIONS PHONE USAGE $19.27 JPMORGAN CHASE BANK AMAZON -PROTECTOR $137.15 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,315.83 UTILITY BILLING -Total $1,472.25 COX COMMUNICATIONS PHONE USAGE $7.71 DEPARTMENT OF ENVIRONMENTAL DEQ LICENSE RENEWAL $184.00 QUALITY DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $322.00 QUALITY ENTERPRISE FM TRUST JULY FLEET LEASE $1,679.48 FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $1,195.71 JPMORGAN CHASE BANK AMAZON -SUPPLIES $55.45 JPMORGAN CHASE BANK ATWOOD-SAFETY BOOTS $169.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $80.00 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $6,181.55 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $31.10 JPMORGAN CHASE BANK KEY EQUIP-MAINT SVCS $203.39 JPMORGAN CHASE BANK LOWES-SUPPLIES $601.31 JPMORGAN CHASE BANK OMUSA-FEES $120.00 JPMORGAN CHASE BANK OREILLY-BATTERY $145.42 K Claims List - 07/16/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA LOT MAINTENANCE OF OKLAHOMA, INC. TREATMENT PLANT SVC $2,812.50 UNIFIRST HOLDINGS LP UNIFORM SERVICES $150.50 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $33.46 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECT $233,51 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER COLLECTIONS -Total $14.327.11 AT&T PHONE USE $83.34 BLUE ENERGY FUELS LLC CNG FUEL CHARGE JUNE $8.38 COX COMMUNICATIONS PHONE USAGE $15.42 DALE & LEES SERVICE INC MINI SPLIT HEAT PUMP $7,736.00 DEPARTMENT OF ENVIRONMENTAL DEQ LICENSE RENEWAL $506.00 QUALITY DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $138.00 QUALITY FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $444.17 JPMORGAN CHASE BANK ACCURATE -LAB TEST $310.00 JPMORGAN CHASE BANK BUMPER -SUPPLIES $26.58 JPMORGAN CHASE BANK CORE&MAIN-SUPPLIES $161.31 JPMORGAN CHASE BANK DALE&LEES-AC $364.93 JPMORGAN CHASE BANK GRAINGER-SUPPLIES $263.44 JPMORGAN CHASE BANK HOME DEPOT -EQUIP RENT $53.00 JPMORGAN CHASE BANK LOWES-MAINT SUPPLIES $21.98 JPMORGAN CHASE BANK LOWES-SUPPLIES $90.68 JPMORGAN CHASE BANK LOWES-TOOLS $43.98 JPMORGAN CHASE BANK NCL-SUPLIES $396.40 JPMORGAN CHASE BANK NCL-SUPPLIES $438.59 JPMORGAN CHASE BANK WALMART-WATER $18,30 JPMORGAN CHASE BANK WASTE MGMT-DISPOSAL $9,865.84 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $100.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $65.90 VERIZON WIRELESS WIRELESS CONNECTION $120.03 WASTEWATER TREATMENT -Total $21,272.27 BILLY BASORE JUNE DIRT $21.68 BILLY BASORE MAY DIRT $43.34 CITY OF TULSA DEPT OF FINANCE LAB SERVICES $500.00 CITY OF TULSA UTILITIES WATER $371,095.75 COX COMMUNICATIONS PHONE USAGE $7.71 DEPARTMENT OF ENVIRONMENTAL DEQ LICENSE RENEWAL $828.00 QUALITY DEPARTMENT OF ENVIRONMENTAL LICENSE RENEWAL $142.00 QUALITY ENTERPRISE FM TRUST JULY FLEET LEASE $1,195.78 FLEETCOR TECHNOLOGIES FUEL CHARGES JUNE 24 $1,321.76 91 Claims List - 07/16/2024 Fund Fund Title - Transact Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK AMAZON -TOOLS $153.26 JPMORGAN CHASE BANK BROWN FARMS -SOD $140.00 JPMORGAN CHASE BANK COREBMAIN-SUPPLIES $1,965.49 JPMORGAN CHASE BANK LOWES-SUPPLIES $32.24 JPMORGAN CHASE BANK OMUSA-FEES $120.00 JPMORGAN CHASE BANK TESSCO-PARTS $75.81 JPMORGAN CHASE BANK UTILITY SUPP-SUPPLIES $15,928.50 OMEGA RAIL MANAGEMENT, INC. PIPELINE 116TH ST $795.68 UNIFIRST HOLDINGS LP UNIFORM SERVICES $143.02 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECT $40.80 VERIZON WIRELESS WIRELESS CONNECTION $280.07 WATER -Total $394,830.89 OPWA -Total $1.391,635.86 66 ARPA CAPITAL AEGION CORPORATION ELM CREEK INTERCEPTOR $407.264.05 IMPROVEMENTS ELM CREEK INTERCEPTOR -Total $407,264.05 ARPA CAPITAL IMPROVEMENTS -Total $407,264.05 68 OPWA TIF JPMORGAN CHASE BANK FREDERICK-REDBUD SIGN $2,587.50 OPWA ECONOMIC DEV -Total OPWATIF -Total $2,587.50 $2,587.50 OPWA Grand Total $1.801,487.41 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06129/24 Department Payroll Expenses Total Expenses 400 OPWA Administration 19,966.67 28,988.42 405 Utility Billing 9,140.52 14,959.28 420 Water 18,340.71 29,051.51 450 Wastewater 14,282.38 23,960.75 455 Wastewater Collection 15,147.09 26,932.38 480 Refuse 16,049.88 27,255.83 485 Recycle Center 3,005.60 5,566.67 FUND TOTAL 95,932.85 156,714.84 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2023.2024 Budgetary Basis Statement of Revenues 8 Expenses As of June 30, 2024 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 703,485 $ 8,068,971 $ 7,956,963 101.41% Wastewater 585,946 6,712,484 6,291,547 106.69% Refuse 245,618 2,782,869 2,650,914 104.98% Recycle 4,257 39,197 34,803 112.63% Other Utility fees 23,120 247,305 223,980 110.41% TOTAL OPERATING REVENUES $ 1,562,426 $ 17,850,826 $ 17,158,207 104.04% OPERATING EXPENSES: OPWA administration $ (256,882) $ (1,830,816 ) $ (8(586,126) 29.26% Utility Billing (46,741) (581,775) (586,126) 99.26% Water (433,239) (4,649,042) (6,174,639) 75.29% Wastewater Treatment (112,015) (2,869,965) (3,415,565) 84.03% Wastewater Collections (119,218) (1,465,437) (6,692,708) 21.90% Refuse (114,406) (1,787,887) (1,947,994) 91.78% Recycle (21,120) (775,617) (846,918) 91.587. Debt payments (273,201) (4,258,572) (4,252,150) 100.157. TOTAL OPERATING EXPENSES $ (1,376,822) $ (18,219,110) $ (32,451,513) 56.14% OPERATING REVENUES OVER/(UNDER) EXPENDITURES $ 185,604 $ (368,285J $ (15,293,306) NONOPERATING REVENUES/(EXPENSES): Interest $ 17,402 $ 208,760 $ 108,721 192.01% Other revenues/(expenses) 2,411 203,648 33,500 607.91% TIE revenues/(expenses) 16,046 185,494 (540,321) -34.33% Federal Grants (ARPA) - 2,417,450 3,458,450 69.90% TOTAL NONOPERATING REVENUES/(EXPENSES) $ 35,859 $ 3,015,352 $ 3,060,350 LONG-TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long-term debt $ 65,808 $ 65,808 $ 25,000,000 Expenditures of long-term debt (11,115) (111,271) (19,359,600) TOTAL LONG-TERM DEBT PROCEEDS AND EXPENDITURES $ 54,692 $ (45,463) $ 5,640,400 NET INCOME (LOSS) $ 276,155 $ 2,601,605 $ (6,592,556) ENCUMBRANCES OUTSTANDING $ (10,171,936) BOND PROCEEDS RECEIVABLE 8,526,204 FUND BALANCE (Budgetary Basis) Beginning Balance 12,618,619 8,136,057 Ending Balance $ 13,574,491 $ 1,543,501