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Home My WebLink About2024.07.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 16, 2024 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. RECEIVED AGENDA 1. Call to Order - Chair Alvin Fruga JUL 12 20244 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes- July 2, 2024, and July 9, 2024, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date June 29, 2024 • Monthly Budget Status Report- June 2024 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 8, 2023, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm Friday, July 12, 20�,4. M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk prior to the scheduled meeting by phone 918-376-1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING TUESDAY, JULY 2, 2024 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 2, 2024, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, June 28, 2024. 1. Call to Order - Chair Alvin Fruga called the meeting to order at 7:42 pm. 2. Roll Call - A quorum was declared present. Present Absent Chair - Alvin Frugo Trustee - Doug Bonebroke Vice Chair- Lyndell Dunn Trustee - Kelly Lewis Trustee - Paul Loving Staff: Authority Manager - Chris Garrett / Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable.) A. Approve minutes - June 18, 2024, Regular Meeting B. Approve claims Mr. Loving moved, seconded by Ms. Lewis, to approve the Consent Agenda as presented, with claims totaling $26,218.21. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda - None 5. Report from OPGA Manager -None 6. Report from OPGA Attorney -None 7. Official Notices - The Chair acknowledged receipt of the following: Payroll Payment Report - pay period ending date June 15, 2024 8. New Business - None 9. Adjournment Mr. Loving moved, seconded by Mr. Dunn, to adjourn the meeting. YEA: Dunn, Lewis, Loving, Fruga NAY: None Motion carried: 4-0 and the meeting adjourned at 7:43 pm. Alvin Fruga, Chair Heather Stewart, Deputy City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JULY 9, 2024 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 9, 2024, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 8, 2023; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, July 5, 2024. 1. Call to Order - Mayor/Chair Alvin Fruga called the meeting to order at 6:00 pm. 2. Roll Call A quorum was declared present. Present Absent Mayor/Chair-Alvin Fruga None Vice Mayor/Vice Chair- Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Kelly Lewis Councilor/Trustee - Paul Loving Staff: City/Authority Manager - Chris Garrett; City/Authority Attorney - Julie Lombardi 3. Discussion relating to proposed amendments to the Owasso Code of Ordinances, Part 4, ANIMALS Julie Lombardi presented the item and discussion was held. It was further explained an item will be placed on the August 6, 2024, City Council agenda for consideration and action. 4. Discussion relating to Community Development Items Brian Dempster/Wendy Kramer A. Request for a final plat - Clarity Holdings, a proposed commercial subdivision, approximately 1.496 acres located south of East 106th Street North and west of North Garnett Road B. Request for annexation (OA 24-02) of approximately 2.59 acres located at 11328 East 1061h Street North and rezoning (OZ 24-02) from Residential Single -Family Estate District (RE) to Commercial Shopping (CS) C. Request for annexation (OA 24-01) of approximately 4.55 acres located at 10636 North Garnett Road and rezoning (OZ 24-01) from Agriculture (AG) to Commercial Shopping (CS) Brian Dempster presented item A; Wendy Kramer presented items B and C. Discussion was held. It was further explained items A, B, and C will be placed on the July 16, 2024, City Council agenda for consideration and action. 5. Discussion relating to the monthly Sales and Use Tax Report and Revenue Outlook Carly Novozinsky presented the item and discussion was held. 6. Discussion relating to annual appointments for various citizen boards and committees Juliann Stevens presented the item and discussion was held. It was further explained an item will be placed on the July 16, 2024, City Council agenda for consideration and action. Consideration and appropriate action relating to the publication of a Notice of Vacancy on the City Council in Ward 1, following the resignation of Councilor Kelly Lewis, formalizing the process for accepting letters of interest from eligible candidates to fill the vacant seat Juliann Stevens presented the item. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Loving, to approve the notice of vacancy and direct the City Clerk to publish the notice in the newspaper. YEA: Bonebrake, Dunn, Lewis, Lewis, Fruga NAE: None Motion carried: 5-0 8. City/Authority Manager report Chris Garrett reported on the City's Red, White, and Boom celebration, the continued efforts of the Staff to perform litter pickup around the holidays, and an economic development incentive application received from S&S Cinema Holdings, LLC which is currently under review. Owasso City Council, OPWA & OPGA July 9, 2024 Page 2 9. City Councilor/Trustee comments and inquiries - None 10. Adjournment The meeting adjourned at 6:58 pm. Alvin Fruga, Mayor/Chair Heather Stewart, Deputy City Clerk Claims List - 07/16/2024 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT&T PHONE USE $27.79 ENTERPRISE FM TRUST JULY FLEET LEASE $887.21 FLEET FUELS LLC CART FUEL $1,718.18 HOLLIDAY SAND & GRAVEL CO SAND $647.07 JPMORGAN CHASE BANK LOCKE-IRRIGATION $53.76 JPMORGAN CHASE BANK PROF TURF -CABLE CLAMP $20.13 JPMORGAN CHASE BANK TURNPRO-POND TREAT $1,899.00 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $100.00 UNIFIRST HOLDINGS LP ENVIRONMENTAL CHARGE $28.50 UNIFIRST HOLDINGS LP JANITORIAL SERVICE $40.92 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $43.30 UNIFIRST HOLDINGS LP SUPPLIES $34.32 UNIFIRST HOLDINGS LP UNIFORM CLEANING $27.40 VERIZON WIRELESS WIRELESS CONNECTION $120.03 COURSE MAINT -Total $5,647.61 COX COMMUNICATIONS PHONE USAGE $7.71 FOOD & BEV - Total $7.71 AT&T LONG DISTANCE PHONE $10.48 CITY OF OWASSO WATER SERVICE $189.00 COX COMMUNICATIONS PHONE USAGE $3.85 CYBERGOLF LLC WEB HOSTING $645.00 JPMORGAN CHASE BANK AMAZON -SUPPLIES $79.99 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES $89.94 JPMORGAN CHASE BANK UNIFIRST-SUPPLIES $228.76 GOLF ADMIN -Total $1,247.02 BROWN FARMS LLC PALLETS $520.00 JPMORGAN CHASE BANK LOWES-SUPPLIES $291.44 SITEONE LANDSCAPE SUPPLY HOLDING PLANTS & MULCH $813.08 GOLF COURSE RESTROOM -Total $1,624.52 COX COMMUNICATIONS PHONE USAGE $11.56 JPMORGAN CHASE BANK LOWES-PAINT $84.80 JPMORGAN CHASE BANK SUNDANCE-COPY PAPER $85.98 OKLAHOMA DEPARTMENT OF LABOR BOILER INSPECTION $200.00 THRASHER GOLF INC RANGE PICKER $5,906.00 GOLFSHOP -Total $6,288.34 BGR DAILY ACCT. REIMB PETTY CASH $2,905.53 CALLAWAY GOLF SALES COMPANY MERCHANDISE EXPENSE $1,166.29 OPGA -Total $4,071.82 OPGA -Total $18,887.02 OPGA Grand Total $18,887.02 1 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/29/24 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 8,244.90 12,634.56 605 Cart Operations 5,501.75 5,977.66 610 Golf Course Operations 24,985.57 32,672.02 670 Food & Beverage 6,340.04 8,544.58 690 General & Administration 6,093.21 8,239.29 FUND TOTAL 51,165.47 68,068.11 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2023.2024 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2024 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 109,155 $ 744,248 $ 786,455 28,489 182,110 220,301 27,998 181,789 201,023 (12,050) (89,317) (108,527) 27,317 196,615 207,441 (29,265) (159,816) (172,154) $ 151,642 $ 1,055,628 $ 1,134,539 $ (31,669) (12,460) (81,252) (20,365) (22,312) (5,325) $ (173,383) $ (323,970) (156,869) (1,063,000) (184,949) (285,587) (128, 766) $ (2,143,142) $ (336,398) (183,370) (1,092,045) (181,421) (332,390) (160,051) $ (2,285,675) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (21,741) $ 0,087,514) $ (1,151,136) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 75,000 $ 900,000 $ 900,000 Other revenues/(expenses) 875 21,197 6,542 TOTAL NONOPERATING REVENUES (EXPENSES) $ 75,875 $ 921,197 $ 906,542 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 54,134 $ (166,317) $ (244,594) $ (5,395) FUND BALANCE (Budgetary Basis) Beginning Balance 754,488 754,488 Ending Balance $ 582,776 $ 509,894 PERCENT OF BUDGET 94.63% 82.66% 90.43% 82.30% 94.78% 92.83% 93.04% 96.31 % 85.55% 97.34% 101.94% 85.92% 80.45% 93.76% 100.00% 324.02% 101.62%